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Home My WebLink AboutM 062678 c BOARD OF JEFFERSON~COUN'l't COM,NISSIONERS .. " District No. 1 District No. 2 District No. 3 Commissioner Conunissioner Commissioner A.M. O'!1eara B.G. Brown Carroll N. Mercer, Chairman Clerk of the Board Engineer Secretary Betty J. Anderson, Auditor Edwin A. Becker, P.E. Jerdine C. Bragg ------ 1'1 I NUT E S June 26, 1978 j~' 10:00a.m. Neeting called to order by Chairman Carroll M. Mercer with Commis- sioner Brown present. Commissioner O'Meara is absent due to being on vaca- tion. Bid Op~ning: For the Repair and Restoration of the Courthouse Clock Tower. Bidders: 1) Crow Roofing & Sheet Metal, Seattle 2) T & J Roofing, Port Townsend Bid Totals: $30,753.00 + tax $27,000.00 + tax Bid from T & J Roofing was not considered due to there being no bid bond submitted with bid and contractor stated he was financially unable to provide the bond. Moved by Commissioner Brown, seconded by Commissioner Mercer to accept bid from Crow Roofing & Sheet Metal, Seattle, for the amount of $30,753.00 plus State Sales tax, including staging. Ed Hanson and Melvin Kivleyappeared in behalf of several Hadlock residents for the establishing of a Sewer District for the Hadlock area. Board recommended they draw up a petition defining the boundaries of the proposed area and have it signed by the owners of 51% of the land area, as required by law. A copy of RCW 56 inclusive - Sewer Districts - will be forwarded for their information and assistance. Hearing: Six Year Road Construction Program. No one appeared to speak for or against the proposed program. Engineer Becker submitted the proposed six year program, priority array, and 1978 Bridge Inspection 'Report. The reports were reviewed and discussed with Engineer Becker. Board stated they could foresee no changes. Final action delayed until Monday, July 3rd. Randy Ott re: Materials for S.P.E.D.Y. Project. Mr. Ott proposed painting of the interior and exterior of the Recreation Center with the aid of S.P.E.D.Y. employees. Board approved the project and the color scheme selected. Request for paint proposals will be posted on the bulletin board in the Commissioner's office and suppliers contacted. Mark Vague, Representative, Crown Zellerbach Paper Co. reo County wide purchasing of paper products. He professes the county could save money by designating one person to do the ordering for the county by contract on an annual basis. For maximum savings, the order must meet the mill minimum for drop shipment, which is 400 cases, however, he feels there would probably be a savings with only 200 cases per year. A notice will be sent to all depart- ments requesting their quanity ordered per year to enable the Board to arrive at the estimated volume. Mr. Vague will check back with the Board in afew weeks. Quit-Claim Deed re: The Southerly Extension of Florence Street to State Highway 101; Walter H. Pederson. Moved by Commissioner Brown, seconded by Commissioner Mercer to accept the deed for right-of-way. Instrument will be filed in the Auditor's office for recording. Dr. Deer, Dave Anders, and Bill Carlton reo Bridgehaven - Upgrading of Water System. Randy Durant, District Sanitarian, appeared also. At the present time there is a moratorium on issuing of building permits for the lower water system which includes the spit area and Division *3. The upper division can be approved up to 40 taps. To upgrade the total system to a maxium of 80 taps, Dr. Deer is required to: 1. put in an inner-tie of the two existing water systems; 2) provide additional storage capacity; and 3. install a water meter. VOL 4: fACE 01252 < Minutes of June 26, 1978 con't pa~e 2 To bring the water system up to the total 201 platted lots, the State Department of Health is requiring an additional pump costing approxi- mately $17,404.00. Total cost of construction to meet the first three requirements is $92,000.00. There are 40 lots sold to date and only 5 or 6 permanent residents. The Developer requests permission to proceed with the first three requirements and to defer installation of the pump until the metering of water usage proves that its necessary. Deer also requests release of the $37,000.00 previously put in escrow for the water system to meet the present $92,000.00 construction costs. Randy Durant said he could see no problem with the proposal providing the county is assured of the future installation of the additional pump. At the conclusion of the discussion, the Board stated they would consider accepting a Quit-Claim Deed, with lien search, to be put in escrow for collateral purposes, for the property above the road to guarantee instal- lation of the additional pump, or until the State Department of Health is satisfied that the water system meets all requirements. The Board did not agree to release the initial $37,00.,00 placed in escrow. Dr. Deer will get all papers in order for presentation to the Board. Drop Box Caretaker Agreement - Coyle. Moved by Commissioner Brown, seconded by Commissioner Mercer to sign agreement with Frank Dubla. Contract re: Basic Documents for Proposed Jail Construction. Moved by Commissioner Brown, seconded by Commissioner Mercer to sign contract with Bennett, Johnson, Slenes, and Smith, Architects, for submission of proposed plans to the State Jail Commission. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 1) Letter to the Department of Natural Resources reo Tidelands Lease *11299. Board sent letter advising they are negotiat- ing for the adjacent uplands and will forward proof of ownership and all applicable permits and environmental con- siderations upon completion. 2) Proposed SEPA Threshold Determinations for Shoreline Manage- ment Substantial Development Permits: a) Application No. 17-78; Bay Buchmann, for construction of a barge storage facility and recreational float at the So. Point ferry landing. David Goldsmith advised the changes in the environmental check list, requested by the Board June 5th, have been incorporated. After again reviewing the envi- ronmental check list, it was moved by Commissioner Brown for Chairman Mercer to sign the proposed declaration of non-significance. b) Application No. 19-78; Shamrock Construction, re-subdivid- ing of prev10usly plated property creating less lots - 8 lots total. Water system is within 200 feet of the creek and therefore, has to be reviewed. Board reviewed the environmental check list. Action delayed due to question on changing of right-of-way. c) Application No. 20-78; Pedersen Oil, Inc.; clearing area 140' x 130' for construction of steel building, Discovery Bay. After reviewing the environmental check list, it was moved by Commissioner Brown for Chairman Mercer to sign the proposed declaration of non-significance. VOL 4: rA~~ "01.253 '!' .<II!.. Minutes of June 26, 1978 con't page 3 3) Final SEPA Threshold Determination for Shoreline Manage- ment Substantial Development Permit: a) Ethel Hjelvik; to construct public boat ramp and float- ing pier, three miles north of Brinnon. After review- ing the environmental check list, it was moved by Commissioner Brown for Chairman Mercer to sign final declaration of non-significance. 4) Adoption of Overall Economic Development Program. Carol Saari advised the Overall Economic Development plan is complete and has the O.E.D.P. Committee's endorsement. The purpose for updating was 1) to initiate a local plan- ning process which promotes a growing and balanced economy for Jefferson County; and 2) to fulfill Economic Develop- ment Administration requirements for official designation as a redevelopment area. Once approved, Jefferson County will become eligable to participate in EDA Community Development grants, which begin in October for fiscal 1978 - 1979. The Hoh Indian Tribe on the west end has also pre- pared and O.E.D.P. and once approved, they will be eligable for special EDA monies set aside for Indians. Moved by Commissioner Brown, seconded by Commissioner Mercer to sign letter of endorsement. 5) Seafarms Inc., Shoreline Management Substantial Develop- ment Permit. David Goldsmith advised that permit cannot be issued because Shoreline hearing notices were not published in the Leader as per requirements. Moved by Commissioner Brown, seconded by Commissioner Mercer to rescind motion of June l2, 1978, for issuance of permit; to start application back through process again; to extend temporary permit for 90 days from this date; and not take any further action on Dungeness application until it goes through the correct process also. Sheriff re: Proposed jail construction and location. Board approved and signed contract with B.J.S.S. for the preparation of the basic documents required by the State Jail Commission for funding of proposed jail construction. Construction sites were discussed but not determined. Del Graham reo 1% Real Estate Tax. Said he had talked to the Clallam County Treasurer and they advised that no affidavit is required for any documents that states its for collateral purposes only, and most counties operate in this manner. He will get all information pertaining to this and submit it to the Board for consideration. The minutes of June l2 and 19, 1978 were approved and signed. All correspondence was read by the Board with no comment. Meeting adjourned. APPROVED BY: ATTEST: e M/lI.I/IJJ1./fJJ!/2/C//1 car.r r~oJ?r;. M:,' 1'1 N:;?e' er, airman ~~-<-0-1/ B.G. Brown, Member (}(~,01J1MIlJ.( / A.M.O'N a a, Member Anderson, County and Ex-officio of the Board l \'{ll ;4 H.~ fn 1254