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HomeMy WebLinkAboutM 090578 BOARD OF JEFFERSON COUN'l'X CO~h'1ISSIONERS 'District No.1 DistrictjNo. 2 District No. 3 Commissioner Commissioner Commissioner A.H. O'l'Ieara B.G. Brown Carroll M. Mercer, Chairman Clerk of the Board Engineer Secretary Betty J. Anderson, Auditor Edwin A. Becker, P.E. Jerdine C. Bragg -MI NUT ES- September 5, 1978 " 10:00 a.m. Meeting called to order by Chairman Carroll M. Mercer with all members present. Acceptance of Proposal reo Carpeting the Rec. Center. The bid from Lyt+e's Furnature was 276 square yards of Galaxy Toronado at $9.50 plus tax per square yard installed. Bid total - $2755.72. Floor prep work is considered extra and a charge of $7.00 an hour more. Com- missioner O'Meara moved to accept the bid, Commissioner Brown seconded. Unanimous. The a~pointment of James R. Lockard of Crown Zellerbach Corp. to the Jefferson County Alcoholism Advisory Board was approved by the Boa;r-d. Letter of resignation from Wilda A. Halvorsen from the Board of Directors of the Quilcene Community Center. Commissioner Brown moved to accept the resignation and Commissioner O'Meara seconded. There is no replacement as of yet. Hearing reo Griffith Point Road R.I.D. Ed Becker, County Engineer, briefly explained the process his office went through to establish the proposed figures of $118,900. for the construction of the road. He referred to the letter sent out prior to the hearing explaining the division of cost among the property owners. Commissioner Mercer added that at this time the Board felt the evaluation basis the County is proposing would be the most equitable for everyone ~ne from the audience asked if there would be ditching done along side of the road. Mr. Becker replied that the whole road would be ditched, a total correction program. Gerald Berg, property owner, asked Mr. Becker if the existing culverts to the individual driveways will be removed? Mr. Becker answered yes, if the culvert is there now the County would reposition it. If there is no culvert in there now the property owner would buy one and the County would put it in as part of the construction. The culvert will be at the Engineers discretion. Laurie Tillman asked if this project would require an Enviromental Impact Statement? She was concerned because her property had some swamps on it. Becker said that it would probably require one. Arthur Price asked if the road going into the plat will be leveled a bit to reduce the steep grade. Mr. Becker told Mr. Price that it would be very difficult to change the grade of that road. Mr. Price then asked about the terms of payment and could they, the property owners, have any input on how long the terms would be set up for. Commissioner Mercer said that the R.I.D. is usually spread over 10 to 20 years on an interest bearing statement. Mr. Becker added that it could be paid off at any time if one wishes to save interest rates. Mr. Price referring to a letter he had sent the Board Nov. 3, 1977, requesting the installation of utilities under the road, asked if he could put utilities under the new road. Mr. Becker answered that it could be done by the property owner buying conduit and having it put in with the construction. Price also asked, referring again to his letter, about subdividing and using the road as credit for the 2 acre minimum sizing. Becker said that the County would be deeded the right of way but he didn't have an answer to his question at this time. Herb Brice asked Mr. Becker when the cost estimates were made and what time frame were you considering starting construction? Mr. Becker replied that the estimates are based on current prices. If the price would raise tomorrow, said Becker, we would have made arrangements for that. There is a contingency of roughly 10%. This contingency is based on 6 to 8 months. After that time a new cost estimate should be considered. Charles Samples asked if there is any future plans to put the road through or will it remain a d2ad end road? And the quarter mile entrance, VOL ,4 ':t iAG~ o 175~ "'... ~. Minutes of September 5, 1978 Page 2 was this section being done by the County at no expense to these property owners on either side? Commissioner O'Meara answered the first question saying that the road dead-heads against another plat. Commissioner O'Meara's reply to the second question was that that section of road had been put in up to County specs as far as width of right of way and road ballast. Bill Olson, property owner, asked if the new road would be centered on the 60 foot easement? Mr. Becker replied it would be centered on the old road. Commissioner Brown stated then to Mr. Becker, wouldn't it be centered on the easement rather than the existing road. Mr. Becker said that this presents a problem moving it back to the center of the easement and includes a cost factor. The question was not resolved at this time. A question was asked from someone in the audience, if you do cut back into the bank will you regrade to get our entrance roads back? Mr. Becker said yes, this would be done. Another question, is there standards on the size of culverts and conduits to be used? Mr. Becker replied that there was size standards on the culverts but none on the conduits. David Clark advised to the property owners that there is a possibility that the inside plat will become divided and ultimately there may be con- siderably more traffic density on Griffiths Point Road than there is now. If this issue comes up again should it fail now, it will be considerably more expensive in the future. Someone from the audience said there is a road there now and it doesn't require starting completely over. The cost of bringing the road up to what we consider a serviceable condition should then be considered a base for the cost proposal. Becker replied that it had been considered. Someone asked that if this project fails, is the County putting the entrance road in? Becker said the entrance road is contingent on the proposed road. Someone from the audience felt that "the people south of the entrance road should then be charged for the Griffith Point Road because the entrance road is contingent". Howard Sischke inquired about what happens to the drainage water from the proposed road? Becker~d that they forsaw no drainage problems. Gary Rowe, employee of the Engineer's office, explained that there is no problem and showed on the map where the natural run off is. Walter Buhr asked for the cost to be broken down on the construction of the road. Buhr stated that he went to contractors and got an unsolicited cost that was less then half of the proposed cost from the County. It was brought to his attention of unexpected costs. Laurie Tillman asked the Board what the speed limit would be and could it be changed at a later date? The Board said it would most likely notexceed 25 m.p.h. and through proper procedures it could be changed. The question, "has there been an optional price package prepared?'! To which Mr. Becker replied no, there has been nothing considered less than the standard. George Calkins felt the County should just come in once in a while and dump some gravel and grade it. He stated that they used to do this but quit. Commissioner Mercer explained that that must be done by request. The County can't be in competition with private companies doing this. Commissioner Mercer asked for any opinions on the 10 year program or greater for payment of the road. The interest would be based on what the bonds were sold for. The general consensus from the comments were fine, the longer the better. Commissioner Mercer said if there were no other comments he would close the hearing. At which time someone asked if there was anyway the people from the south portion could be prohibited from utilizing that portion of the road. The answer.was no. Commissioner Mercer again asked if there were any more comments. There being no further comments Chairman Mercer closed the hearing. BUSINESS FROM COUNTY DEPARTMENTS: Planning reo 1) Forest Practice Permit Application FP-09-03894 was approved and signed by the Board. Pros. Attny. 1) Bill Howard submitted a report to the Board regarding County Employee Demotion. Mr. Howard summarized the report for the Commissioners and advised them of the procedures. VOL 4 i~G~ 01755 " Minutes of september 5, 1978 Page 3 BUSINESS FROM COUNTY DEPARTMENTS: cont. Pros. Attny. reo 2) Mr. Howard gave the Board a letter regarding the proposed airport, "Statement of Commissioner position!'. ~owardadvised the Board to take no official position on the proposed airport. 3) Olympic Health District Dissolution. The Board discussed with Bill Howard the Olympic Health Dist- rict Dissolution. Clallam County Treasurer's office will transmit the sum of $23,352.96 to Jefferson County. The calculations of this sum are as follows: 1. Total amount available: Clallarn County Treasurer's Office Jefferson County Treasurer's Office $84,677.90 9,408.00 2. Sick and annual leave accrued: Clallarn County Jefferson County 21,109.00 12,653.00 3. The total to be divided, less accrued sick and annual leave: $60,323.90 4. Divided total: Clallarn County Jefferson County 40,215.93 20,107.96 5. Amounts due and owing: Clallarn County Jefferson County 61,324.93 32,760.96 6. Less amount held by Jefferson County Treasurer: $23,352.96. Homer Smith, Insurance Agent, discussed with the Board the insurance policies for Health Department employees and insurance on their offices. He explained that they had malpractice insurance but no insurance for error and omissions. Smith also spoke of the fire insurance for the Gardiner School and Recreation Building. Both buildings are insured at 90% replacement value, $26,958. for the Gardiner building and $341,541. for the Recreation Building. The Rating Bureau found errors in computation of the premium costs. It should have been $1779.00 charged instead of $688.00. Thus $1091.00 is due from the County for the coverage of the Recreation Building retroactive from March. In addition to the regular billing $288.00 for Gardiner School and $1779.00 for the Recreation Building Mr. Smith went over the insurance policies with the Board. Commissioner Brown moved to approve and sign the corrected Statement of Value, Commis- sioner O'Meara seconded. Unanimous. Fred Johnson, representing the Century 21 Key City Realty, asked the Board for an opinion on a sale of property that was short platted June 8, 1978. (Short Plats cannot be sold off within 5 years of the date of platting) Mr. Johnson explained to the Board of a loop hole that would enable a sale of this property. "The party can sell providing they quick claim deed it to a family member and the family member sell it~'. Mr. Johnson was advised by the Board that a sale in this nature would be in violation of the subdivision ordinance therefore it could not be done. Betty Anderson, Auditor, requested permission Ackey to a seminar for programing voting machines. Mrs. that King County won't charge anything for the training. approved the request. to send John Anderson said The Board : VOL 4 lAG: 01756 . Minutes of September 5, 1978 Page 4 commissioner O'Meara made a motion for a 10 day extendion to North Kitsap Gravel and Asphalt Co. so as they can complete the extra items of work requested bv the County. Commissioner Brown seconded and Chairman Mercer signed. Memorandum of Understanding between North Olympic Health Planning Council and Jefferson County Community Services Board Advisory to the Jefferson County Commissioners was approved by the Board and signed by Commissioner Mercer, Chairman. The Board recessed and reconvened on Thursday, September 7, 1978 to continue regular business. Lon Wyrick, Trident Coordinator, appeared before the Board and presented a preapplication for the Chimacum Fire District #1 to purchase a tanker unit and needed communication equipment. Commissioner Brown moved to sign the final contract and Commissioner Mercer seconded. reviewed 1, 1978. seconded. David Goldsmith was appointed Planning Director after the Board the applicants. The starting salary is $16,000 as of September Commissioner Brown moved for appointment and Commissioner Mercer CETA OJT Program contract was approved and signed by the Board for a Trainee Maintenance Person for the County's Multi-Service Centers. APPROVED BY: ~lJ.rv1~flJrJ, /Jr!!iUU/( I , Carroll M. Mercer, Chairman ~J B. G. Brown, Member AT'l'ES'I': r' a'~/ "'-)i / })f~ A. . ( 0 I ar<a,~ber ./ erson, County <J. Ex-Officio he Board , VOL 4 I,IC:: 01757