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HomeMy WebLinkAboutM 050779 ~~~,~:- BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 District No. 2 District No. 3 Commissioner Commissioner Commissioner A. M. O'Meara, Chairman B. G. Brown, Member Carroll M. Mercer, Member Clerk of the Board Engineer Secretary Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg M I NUT E S May 7, 1979 10:00 a.m. Meeting called to order by Chairman A. M. O'Meara with all members present. Bid Opening. Traffic Line Striping. will be 140 miles of centerline skip striping; 46 striping; 26 miles of edge striping. Major items of .work miles of no passing SPEC HOLDERS: 1. Paint-A-Line, Inc. BID TOTALS: $17,804.00 Engineer's estimate is $18,440.00. by Commissioner Mercer for Engineer to and proper, award bid to Paint-A-Line, Engineer reported to the Board that and proper. Moved by Commissioner Brown, seconded check bid and if found correct Inc. Unanimous. the bid was found to be correct Diversion inator in Agreement between the Clallam/Jefferson County Juvenile Department and Philp Raymond for assisting the Resource Coord- Jefferson County. The Board approved and signed the agreement. Application for State Funding of Diversion Program; DSHS Grant. The Board approved and signed the grant application. Hearing. Proposed Road Vacation of County Road 18-3.50.0.34; Lone Star Road, Fred Edwards, petitioner. Thomas Majhan spoke in favor of the vacation of this road. He gave the Board a copy of Judgement No. 9308 and explained that Judge Chamberlin judged the road to be a County Road. Majhan said that the County has maintained the road for the last 25 years but it is only 10 feet in width. petitioner Fred Edwards said that the County has no records on this County Road. Phil Boling spoke in opposition of the vacation, he explained that without the use of this road he would not have access to the south portion of his property due to a gully and creek that would be most difficult to get a road across. Chairman O'Meara read findings from the following Departments and Agencies. Public Works Dept.; puget Sound Power and Light Co.; County Sheriff's Dept.; Quilcene Fire Protection District #2. Three suggested conditions for approval are as follows: 1. Easement for utility maintenance. 2. Ease- ment for emergency services. 3. Easements for ingress and egress shall be secured to County Road No. 18-3.50. Planning Commission recommends the Board deny the vacation request because one of the adjacent property owners wishes to continue the use of the road. Engineer Sanstrom said that it probably would be cheaper to build a road over the ravine than to buy right-of-way & put the Lone Star Road up to County standards. Public Works Department recommends vacation of the Road. Commissioner Mercer moved to continue the hearing on May 14, 1979 at 10:30 a.m. in order to allow Mr. Boling time to contact his Attorney for more information as requested by Mr. Boling. Commissioner Brown seconded the motion. Unanimous. Fred C. & Judith M. Edwards, Joan D. & Richard V. Hanon, and Phil Boling appeared for the. hearing. Art Hultin appeared regarding Fire Protection in Plat of Woodland Acres. Mr. Hultin submitted a petition with 12 signatures request- ing that the Commissioners direct the Planning Commission to require the developer of Woodland Acres, Division #1 to install fire hydrants in any future platting or development of Woodland Acres. Commissioner O'Meara , VOL 1 PI _ 782 -Minutes of May 7, 1979 Page 2 explained to Mr. Hultin that when the plat was approved initially the hydrants were to be installed according to the areas fire district's codes, in which the developer was told that none was needed. Now the County takes it upon itself to designate the installation of fire hydrants before the plat is approved. Mr. Hultin also requested that the County advertise when they will be spraying the right-of-ways with herbicides. Engineer Sanstrom said that the County will begin a program informing residents when and where they will be spraying. Tom Jay requests to set up a meeting with the Board in regards to the opposition of the use of herbicides. Mr. Jay represents a coalition of various groups in the County. They want to present some facts and alternatives to the use of herbicides. The Board set the discussion date for June 4, 1979 at 9:00 a.m. Al Jakeway appeared to request that the County take over payments of street lights in Quilcene. Commissioner Brown suggests contacting the state for assistance a10ngwith the County for lights on the main intersections. Mr. Jakeway said the costs for each light is $42.20 per year. Engineer Sanstrom will contact the State. Glen Bagley brought to the Board the following agreements to be reviewed and approved. 1) Agreement. Washington state Department of Transportation City/ County. Construct new bridge and approaches across Hell Roaring Creek on the Upper Hoh Road, County Road No. 216. Estimated total project funds, $203,000.00. The County expects 80% federal aid funding. Con- struction method of financing - Agency cost incurred with partial reim- bursement. The Board approved and signed the agreement. 2) Agreement. washington State Department of Transportation City/ County. Construct new bridge across the Hoh River on the Owl Creek Road, County Road No. 216-9.98. Estimated total project funds, $749,000.00. The County expects 80% federal aid funding. Construction method of financing - Agency cost incurred with partial reimbursement. The Board approved and signed the agreement. Hearing. Intent to Establish County Road contiguous to Plat of Rondelay Meadows; Gardiner (continued from April 23, 1979). Engineer Sanstrom reported to the Board that he still has not received the required information. The Board approved to continue hearing on May 14, 1979 at 11:00 a.m. BUSINESS FROM COUNTY DEPARTMENTS: Public Works: 1. Hiring of Engineer Consultant for P.S.& E. work on Road #18, Chimacum. Moved by Commissioner Brown, seconded by Commissioner Mercer to contract the Moore, Wallace, & Kennedy firm to do the preliminary engineering at the rates they published. Unanimous. Sanstrom informed the Board that the $27,000.00 F.A.S. Funds must be obligated by September 30, 1979. 2. Public Works Department wants the City to give the County copies of their updated maps of water lines. Also they need the maps of utility lines from Puget Power and Pacific Northwest Bell. Commissioner Mercer moved to have Engineer send letters requesting maps. Commissioner Brown seconded the motion. Unanimous. 3. Letter re: Tree removal from 7th and Moore Streets. County Permit #78-3-3-4 by Danny M. Thompson. Engineer Sanstrom has sent Mr. Thompson a letter instructing him to complete the work specified on the permit. 4. Damage to the Queets River Bridge. A log truck hit, with a tip of a log, the arch of the bridge. Engineer Sanstrom is checking into the company's insurance for County reimbursement. 1101 ') PI _783 ~Minutes of May 7, 1979 Page 3 BUSINESS FROM COUNTY DEPARTMENTS: con't. Public Works: 5. Engineer Sanstrom would like someone from the Public Works Department to become a notary public. 6. Plans for paving project in the Irondale, Hadlock, & Ness' Coroner (CRP #459) submitted by Gary Rowe, Office Engineer. Work will be done by contract. Commissioner Brown moved to approve the plans, Commissioner Mercer seconded the motion. Unanimous. Planning: 1. Preliminary Long Plat Extension Requests: a) Chimacum Creek Estates, originally approved August 7, 1978. The Planning Commission recommends extension. The Board approved the extension request, expiration August 7, 1980. b) Tamarack village originally approved June l2, 1978. Planning Commission recommends the extension. The Board approved the extension request, expiration date September l, 1979 as per developer's request. c) Sunrock Moble Home Court originally approved May 9, 1978. Planning Commission recommends the extension. The Board approved the extension request. Expiration date, May 9, 1980 d) Sunset Haven originally approved June 6, 1977, extended April lO, 1978. The Planning Commission approved extension The Board approved the extension request. Expiration date June 6, 1980. 2. Refund to peninsula Surveying. A refund of $20.00 is requested by peninsula Surveying for ashort plat appli- cation that was never processed. Commissioner Mercer moved to allow the refund of $20.00, Commissioner Brown seconded the motion. Unanimous. Prosecuting Attorney: 1. Annual Report of Prosecuting Attorney for the year ending December 31, 1978. The Board reviewed the report. 2. Copy of letter to Phillip M. Best re: Toandos peninsula vs. Jefferson County Cause #949l. Costs of duplicating the Return of Writ with attachments. The Board will talk with Mr. Howard regarding the costs. Ray Grier from People's Guild asked the Board if the People's Guild, a non-profit organization, could lease the V.F.W. Hall. Commissioner O'Meara advised Mr. Grier that the building would not be available for their needs because they would have to leave supplies and etc. in the hall and there are too many others leasing the hall for various activities. Minutes. Commissioner Mercer moved to accept the minutes of April l6 & 23, 1979 as corrected, Commissioner Brown seconded the motion. Unanimous. Application For Dance License; Whistling Oyster. To conduct public dances from May l, 1979 through May l. 1980. The Board approved and signed the application. Appointment of Members to the Jefferson County Alcoholism Administrative Board. The Board approved to reappoint Jeannette Strain and Melvin Kivley to a 3 year term and appoint Thomas Majhan to a 3 year term. Change Order No. li Gardiner Community Center. To make the following changes in the contract: l) Revise lower floor rooms 14, 15, & l7. 2) Relocate septic tank. 3) Revise electrical underground service to overhead service furnished by Power Company. 4) Substitute non-metalic sheated cable where permitted. The contract sum will be decreased $1,500.00. Commissioner Mercer moved to approve and sign Change Order No.l, Commis- sioner Brown seconded the motion. Unanimous. ... 7'" ,VOt) P!: at . Minutes of May 7, ,1979 Page 4 ATTEST: " , / 2 /i Bftftt?; ~~&el~o~~t=y P:uditor and Ex~tficio Clerk of the Board APPROVED BY: ()~ /It ()}((;4li - A. M. O'Meara, Chalrman ~/~/ B. G. Brown, Member ~JIIfrt / f/J1PVCb1. Carroll M. Mercer ,1101 j ",i ~785