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HomeMy WebLinkAboutM 051479 (2) ~... ~ 'P, BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 District No. 2 District No. 3 Commissioner Commissioner Commissioner A. M. O'Meara, Chairman B. G. Brown, Member Carroll M. Mercer, Member Clerk of the Board Engineer Secretary Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg M I NUT E S May 14, 1979 lO:OO a.m. Meeting called to order by Chairman A. M. O'Meara with all members present. Chairman O'Meara read letter from San Juan County's Board of Commissioners regarding the Memorandum of Understanding - PSHSA, Local Government Agreement. The letter informed the Board that San Juan County has agreed not to sign the "Memorandum of Understanding for Local Government Imprementation of the PSHSA - Local Government Agreement of July 12, 1978". The Board discussed the letter with no action taken. Letter from Community United Methodist Church. Rev. Michael Moore requests the County name the short street which runs between the Chimacum-Hadlock Road and the church's property, the "Methodist way". The Board will check into this request with the Engineer. Call For Bids. For the improvement of 2.6 miles of Jefferson County Roads located in the Hadlock area by grading, surfacing, and various other work set forth in the plans and specifications for C.R.P #459. Major items of work will be 3060 tons of asphalt concrete, class F, and 2550 tons crushed surfacing top course. Bids shall be accompanied with 5% of amount bid. Sealed bids will be received up until the hour of 10:00 a.m., June 4, 1979 at which time they will be opened and publicly read. Commissioner Brown moved to approve and sign bid call, Commissioner Mercer seconded the motion. Unanimous. Resolution No. 48-79 re: CRP #46l. County Road #l8, Quilcene to Irondale, State Log #93l50 & 94150 from milepoint 7.70 to l2.l0 to be improved by widening and surfacing the shoulders from the old Dabob-Coyle Road intersection to Chimacum, a total of 7.19 miles. Appropriation from the officially adopted road fund and based on county engineer's estimate is as follows: Engineering, $37,500.00; Construction (Contract), $337,500.0 Commissioner Brown moved to approve and sign the above resolution, Commis- sioner Mercer seconded the motion. Unanimous. Hearing. Petition for vacation of County Road #l8-3.50.34 (Lone Star Road); Fred Edwards et al, petitioners. Continued from May 7, 1979. David Johnson, Attorney for Phil Boling appeared with Mr. Boling to speak against the vacation. He discussed with the Board the width of the road as how the judge ruled it. Bill Howard, Prosecuting Attorney, interpreted the Findings & Conclusions document, giving the County Com- missioners authority to make the road the proper width. The Attorney for the petitioners, Thomas Majhan, explained to the Board that he feels the basic issue is just who is going to spend the money for Mr. Boling's development, the County or the developer. If the road is vacated Mr. Boling will have to build a road across the ravine at his own expense but if the road is not vacated the County will in time have to put a proper road in at the expense of the County. Mr. Johnson disagreed, he said the issue is whether or not the Commissioners can vacate an already existing County road that is not useless. Mr. Johnson discussed with Mr. Howard and the Board the definition of "free holder" as required by the petition. Mr. Howard said, he would find this information and return with it that afternoon. Phil Boling informed the Board that he had Mr. Seton estimate the cost of putting in a road through the ravine, $60,000.00 plus was estimated. The Board decided to continue the hearing that afternoon after the Prosecuting Attorney returned with more information. 4:00 a.m., Monday, May l4, 1979. Chairman O'Meara reopened the hearing. Mr. Howard reported on the question raised by Mr. Johnson regarding the definition of "free holder" by saying that a deed holder does qualify as a "free holder". VOL ~ r")("'~"" J '.,rr,"",,,",', f tt\')_,~,.l,"-,V , Minutes of May l4, 1979 Page 2 Commissioner Mercer moved, in view of the problems that the County is faced with trying to maintain a narrow road, to allow the vacation with the 3 conditions recommended by the Planning Department. Commis- sioner Brown seconded the motion. Unanimous. Until the easements are secured the Board can't sign the order of vacation. Dave Johnston, Architect, appeared regarding the Gardiner Community Center. Change Order #2 is needed in order to remove and replace l6 first floor joists that have dry rot. The Contractor pro- poses to furnish labor and materials for the lump sum of $8l2.00 plus Washington State Sales Tax. Architect recommends the change order. Commissioner Brown moved to approve and sign the Change Order #2, Com- missioner Mercer seconded the motion. Unanimous. Agreement re: City/County Agreement, FAS project- County Road No. 18, l04 to Chimacum. Improve 7.l9 miles of County Road No. l8 by widening and surfacing the shoulders. Estimated total project funds, $375,000.00. The County expects 82.97% federal aid funding. Construction method of financing - Agency cost incurred with partial reimbursement. The Board approved and signed the agreement. Bill Howard reported to the Board that Mr. John Keegan, Attorney for Clallam County and the City of Port Angeles feels, because the Norther Tier proposal isn't complete it would be an extra burden on Clallam County and other Counties involved, to have their land use hearing without knowing what all of Northern Tier's proposals are. Mr. Keegan requests the Site Evaluaion Council delay all land use hearings until after all information is in. The Board agreed to concur and postpone hearing until further notice. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: l. Review of Final Short Plat a) Darolyn D. Engel. Jim Simcoe, Anna Simcoe, and their Attorney appeared. They discussed the property descrip- tion with Engineer Sanstrom. Carol Saari reported to the Board that the title insurance company said they would insure the property description as is. Mrs. Engle told Carol Saari to proceed with the Short Plat. The Board delayed the Short Plat due to error in legal description of plat property. The Board will check with Prosecuting Attorney and continue the review May 21, 1979 by motion of Commissioner Brown, seconded by Com- missioner Mercer. Unanimous. Treasurer re: l. petition for Property Tax Refund for the year 1975 personal property tax, Pacific Lumber and Shipping Company petitioner. Tax should be reduced from $28,428.l3 to $2l,405.ll. The refund of $7,023.02 plus interest (RCW84.69.l00) should be paid to taxpayer. The Assessor's Office and Treasurer's Office certified the petition. The Board approved and signed the refund. The Board recessed Monday's meeting and reconvened Tuesday, May l5, 1979 at lO:OO a.m. to continue regular business. All members were present. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: l. Notice of Action, Environmental Check List. Commissioner Brown moved to sign notice of action stating that the Environmental clearance procedure relating to the HUD Community Development Block Grant for Fire District #l has been completed, and sign the request for release of funds. The project is to assist the fire districts in the purchase of a tanker truck and communication equip- ment. Total grant amount is $43,500.00. Commissioner Mercer seconded the motion. Unanimous. , VOL 5 .wR?[l:C> , , , ~, ", . rM'J._".~,_,. Mfnutes of May 14, 1979 Page 3 BUSINESS FROM COUNTY DEPARTMENTS: con't Planning re 2. Army Corps Public Notices: a) 07l-0YB-l-0056l9i Crown Zellerbach Corp. To perform maintenance dredging to maintain water depths for barge moorage facility and salt water intake system in Admir- alty Inlet. Commissioner Brown moved to sign notice of no objection & exemption from Shoreline Management Act. Commissioner Mercer seconded the motion. Unanimous. b) 07l-0YB-2-005473i Porter Mullinax. Retain existing fill and culverts with tide gates to protect property in Dabob Bay. Commissioner Mercer moved to sign notice informing Corps that the applicant has applied for a Shoreline Management Permit which was denied and recom- mend, in light of the denied Shoreline Permit, the Corps Permit be denied. Commissioner Brown seconded the motion. Unanimous. 3. Forest Practice Permit Applications: a) FP-02-04430; Knudson. Clearcut and selective cut l36 acres. Commissioner Mercer moved to sign notice of no objection, Commissioner Brown seconded the motion. Unanimous. b) FP-02-024l2i M. L. Anderson. Logging and clearing for gravel pits. Commissioner Brown moved to sign the notice of no objection, Commissioner Mercer seconded the motion. Unanimous. c) FP-02-02407i Jerry Short. Clean up blowdown, lO acres. Commissioner Mercer moved to sign notice of no objection, Commissioner Brown seconded the motion. Unanimous. d) FP-02-02394; Gary Rowe. Clear cut logging and land clearing,and partial cutting on 7 acreas. Commis- sioner Mercer moved to sign notice of no objection, Commissioner Brown seconded the motion. Unanimous. 4. Fees-in-lieu of ten percent open space requirment for Cotton Long Plat. Planner David Goldsmith reported an error in the initial computing. The following calculations should be used to determine the square footage of open for the plat: 33,905 3,390 -2,520 square feet fotal land area (lots l&2) square feet 10% open space requirement square feet drain field area(lots l&2 at 35x36 feet each) square feet adjusted to open space requirement. 870 5. Forest Practice Permit Application: el FP-02-02397; Robert Zimmermann. Partial cut and road construction on lOO acres. Commissioner Mercer moved to sign notice of no objection, Commissioner Brown seconded the motion. Unanimous. 6. Bishop Short Plat. Resolution No. 49-79 re: Amendment of Bishop Short. There being descrepancies consisting of 1. a difference between the correct access easement as portrayed on the face of the final plat and the incorrect written descrip- tion under "Declaration of Easement" and 2. the improper location of the north-south centerline of Section 35, as portrayed on the face of the plat. The Bishop Short Plat shall be amended as stated on Resolution No. 49-79. The Board approved and signed the above resolution. Treasurer re: 1. Treasurer's Report. The Board reviewed and approved the Treasurer's Report. ,VOL 5 PACE827 . " ' Minutes of May l4, 1979 Page 4 BUSINESS FROM COUNTY DEPARTMENTS: con't Planning re: 7. Review of Final Short Plats: a) Arvid H. Quam. South of Quilcene, subdivide 29 acres into 3 one acre lots and one 25 acre lot. Each will have individual wells and septic systems. Reviewed and approved by all required departments. The Board approved and signed the final short plat. b) Morris-Amick. Located near Oak Bay, subdivide 8 acres into 2 residential lots approximately 4 acres each. Lots will be serviced by individual wells and septic systems. All required departments have reviewed and signed plat map. Commissioner Brown moved to approve the final short plat, Commissioner Mercer seconded the motion. Unanimous. c) Carlisi. Subdivide 8~ acres into 4 parcels for resid- ential lots served by individual wells and septic systems. All required departments have reviewed and signed the plat map. Commissioner Brown moved to approve the final short plat, Commissioner Mercer seconded the motion. Unanimous. John Ackey, Computer Department and Bill Hitchcock of NCR appeared and discussed the software program of Jefferson County's tax program. NCR is interested in purchasing the software tax program from the County. The Board will check with Prosecuting Attorney, Bill Howard to see if NCR can sell the program. And have him go over the contract between Jefferson County and Western Data. Mr. Bellinger appeared regarding the R.I.D. for Irondale. He asked the Board where the R.t.D. stands to date. Commissioner Brown explained that the preliminary engineering has not yet been done. They discussed the R.I.D. application and legal description. Commissioner Brown informed Mr. Bellinger that they must have the legal description before any preliminary surveying can be done. Lon Wyrick, Trident Coordinator, appeared before the Board. He submitted the "request for release of funds and certification" for the Chimacum Fire District #1 in the amount of $22,180.00. Commissioner Brown moved to have Chairman sign the request, Commissioner Mercer seconded the motion. Unanimous. The Board also approved for the Chair- man to sign the "Acceptance provisions", Approval of Minutes. Commissioner Mercer moved to approve the minutes of May 7, 1979, Commissioner Brown seconded the motion. Unanimous. The Board approved April bills to be paid in May. APPROVED BY: " ... I ,. '; ~t .... ~j1' ~.. "/,. . . ".'.. . 'J', ., . '" '/'--:'8'" ,,~ ~ ~ .. "r-- "(' ',,< . . ~.. ',l' o : " . ~ . ' =- :), .... ~, ,~.: . ' ~'-- .', I : :> ~/...j .""1 .0 ,,,..1:' '+7' v~: -":"-,-"",' ~ -/0, .... .J~ "~..(....s OHt~~ {2r 9ft,-arhA~/ A. . O'Meara, Chalrman ~ / .' U-<.AJ~ / B. G. Brown, Member ~/l/l,jJJJh )}11bu!4) Carroll M. Mercer, Member nderson, Co un 'fficio Clerk of VOL 5 pw~28 ""........ ,