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HomeMy WebLinkAboutM 061879 ,s ( ./ BOARD OF JEFFERSON COUNTY CO~~ISSIONERS District No. 1 District No.2 DisLTicl No.3 Commissioner commissioner Commissioner A. M. O'Meara, Chairman B. G. Brown, Member Carroll M. Mercer, Member Clerk of th0 Board EnginE',"r Secretdry Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg M I NUT E S JUNE 18, 1979 10:00 a.m. Meeting called to order by Chairman A. M. O'Meara with all members present. Kim McBride, President of the Men's Slowpitch League and Dick Schmidt appeared before the Board to discuss the water and maintenance of the Hadlock Ball Fields. The Board explained that when the County put in the fields it was understood that the County was not responsible for the maintenance. The County is in the process of getting water to the fields at this time. Mr. Schmidt said that volunteer labor only goes so far and would like help from the Parks Department for mowing, fertilizing, and watering the fields when needed. The Board told the men that they would talk with Tim Black and Jerry Clemens about helping with the upkeep of the fields. Jack Gaither appeared regarding installing electricity to the Oak Bay Park. Mr. Gaither said he would be interested in sharing the costs because he has to get electricity to his property behind the park. They hope to start building in the fall. Resolution No. 65-79 re: Mileage Rate Increase. To increase the mileage rate to .179 per mile for County Officials and employees trav- eling on public business in their respective private vehicles. The increase is effective as of June 1, 1979. The Board approved the increase at the June 4, 1979 regular meeting. The Board signed and approved the resolution. Resolution No. 66-79 re: Request for a Budget Extension from the Sheriff Department to cover cost incurred to provide a Crime Prevention Program in Jefferson County. $4,275 will be reimbursed to the County from an L.E.A.A. Federal Grant and $237.50 will be reimbursed to the County from a State Grant, defraying the actual costs of the entire program by 95%. Total appropriation needed is $4,750.25. The public hearing for the extension will be held July 2, 1979 at 10:30 a.m. at the Commissioners' Chamber. Commissioner Brown moved to sign the resolution, Commissioner Mercer seconded the motion. Unanimous. Resolution No. 67-79 re: Request for a Budget Extension from the Sheriff Department to cover costs incurred to provide for 4 physical examinations required by the L.E.O.F.F. System. $496.00 is necessary to meet the said requirment. The Public Hearing date is July 2, 1979 at 10:30 a.m. at the Commissioners' Chamber. Commissioner Brown moved to approve and sign the resolution, Commissioner Mercer seconded the motion. Unanimous. Resolution No. 68-79 re: Distribution of 1979 Public Utility District Tax. The County has received a state warrant for $7,518.61. The Treasurer will deposit the money to the credit of the following taxing districts as follows: School District #20 General Fund 171:;% School District #46 General Fund 17J.,% Jefferson COunty CUrrent Expense Fund 65% Commissioner Brown moved to approve and sign the resolution, Commissioner Mercer seconded the motion. Unanimous. Call For Bids. For the embankment protection of the Rock Creek Bridge located on the Upper Hoh Road. Bidders must submit their proposed method of accomplishment. The best proposal to be determined by the Director of Public Works. Plans and Specifications are on file at the Public Works Office. Each bid shall be accompanied with 5% of amount 1'01. 5 PACE - 0 1170 ~ , .r Minutes of June 18, 1979 Page 2 bid. Bids will be received up until 10:30 a.m., July 9, 1979. The Board approved and signed the Call For Bids. Contract re: Advance Loan Agreement. Contract/Grant number 1014-GGG-22497 for the Mental Health, Alcoholism, Drug Abuse, and Develop- mental Disabilities for the amount of $19,105.00. The Department of Social & Health Services will provide a cash advance to alleviate the cash flow situation due to the time lag between the billing of services for the above departments. Commissioner Brown moved to sign the agreement, Com- missioner Mercer seconded the motion. Unanimous. Contract. Installation of three stairway railings for the Courthouse stairs up to the mainf1oor, the outside steps, and in the back entrance. Total cost is $566.00 to be completed by the lOth of July, 1979. Chairman O'Meara signed the contract June 13, 1979. Commissioner Brown moved to approve, Commissioner Mercer seconded the motion. Letter from Johnston Associates enclosing an Architect's Certification for Payment and a copy of the Contractor's Payment Schedule for the Gardiner Community Center. Commissioner Brown moved to pay Contractor the amount of $22,982.44, Commissioner Mercer seconded the motion. Unanimous. Letter of Credit No. 86.000.8759 Amendment No.1 received from the Department of Housing and Urban Development. BUSINESS FROM COUNTY DEPARTMENTS: Public Works re: 1. Interview for West-end maintenance truck operator. The Board set the interview date for Thursday, June 21, 11:00 a.m. 2. Sentinal Firs R.I.D. Commissioner Brown moved to have Engineer Sanstrom hire an Engineering Firm to do the engineering of Sentina1 Firs, Commissioner Mercer seconded the motion. Unanimous. 3. Engineer Sanstrom discussed with the Board the problem of people cutting trees off the County rights-of-way at the West-end and how to solve this problem. 4. Road establishment in Plat Ordinance. They discussed the procedures that establish a public easement into a County Road. 5. proposed Road Vacation Hearing Notice. petition submitted by George and Phyllis Olson. They request the vacation of the Alley dividing Lots I through 6, inclusive from Lots 7 through 12 inclusive in Block 13 of Phillips' Addition to Ironda1e. The Board set the hearing date for July 16, 1979 at 10:30 a.m. Planning re: 1. Cotton Long Plat. Prosecuting Attorney Bill Howard said that the easist way to clear up the problem would be for someone to talk with Mrs. Monroe's daughter so she can explain the problem to her mother. But Mr. Howard questions whether this should be done by the County. Mr. Howard said that another possibility would be to talk with the title insurance company and ask them to withdraw the recorded vacation and get the deed dated before the vacation. 2. Final Short Plat of Ken Novak. Divide 12.6 acres into 4 residential lots. Each are served with individual wells and septic systems. Commissioner Brown moved to approve the final short plat with the 7 conditions recommended by the Planning Department. Commissioner Mercer seconded the motion. Unanimous. 3. S.E.P.A. Threshold Determination: a) Therese Morrison, Quilcene Mobile Home Park. A sub- division of 3 acres into 8 lots for lease of mobile homes and 2 lots for commercial space to display mobile homes. Planning Commission recommends adding the 2 conditions . VOL r: ;) PAG, o 11 '71 , .. ,,' . Mintues of June 18, 1979 Page 3 BUSINESS FROM COUNTY DEPARTMENTS: con't Planning re: recommended by the State. Commissioner Mercer moved to sign the final declaration of nonsignificance with the 2 additional conditions, Commissioner Brown seconded the motion. Unanimous. 4. Stock restricted area in the vicinity of Clearwater. Dave Goldsmith and Ed Darden, Planning Department, have been researching the possibility. Mr. Darden submitted the specific steps that need to be taken in order to create a stock restricted area. 5. Notice of Action by Jefferson County for the Adoption of the Revised Jefferson County Comprehensive Plan, Resolution No. 63-79. The Board approved and Chairman O'Meara signed the Notice of Action. Treasurer re: 1. petition for tax refund from Robert E. worthington for $18.05 because tax was paid on the basis of an assessed valuation which was appealed to the state board of tax appeals and ordered reduced by the board. The Assessor and Treasurer certified the petition. Commissioner Brown moved to approve and sign the petition. Commissioner Mercer seconded the motion. Unanimous. Sheriff re: 1. Request for advance travel expenses from William Gebhart of the Sheriff Department in order to travel to Havre Montana to pick up a prisoner. Amount needed is $150.00. He will leave on 6/19/79 and return 6/22/79. The Board approved and signed the request. Contract. Agreement, made and entered into June 18, 1979 between Jefferson County and North Kitsap Gravel & Asphalt Company. The Company shall improve 2.6 miles of County Roads in the Hadlock area, CRP #459. The Contract and Contract bond has been signed by North Kitsap Gravel & Asphalt Company. Commissioner Brown moved to approve and sign the contract, Commissioner Mercer seconded the motion. Unanimous. Minutes. Commissioner Mercer moved to approve the minutes of June II, 1979, Commissioner Brown seconded the motion. Unanimous. The Board recessed and reconvened Thursday, June 21, 1979 at 9:00 a.m. to continue regular business. John Ackey, Computer Department, and George Fisher, representa- tive from IBM Company, met with the Board to discuss computer systems as per Mr. Ackey's request. Mr. Ackey explained that the soft ware that was anticipated to arrive February or March was delivered yesterday. Mr. Ackey feels if the County wishes to change computers, now would be the time. One reason for change would be because the IBM uses a more common computer language. Mr. Fisher talked about an IBM computer equivalant to the County's present NCR computer. There would be some conversion process required for the change over. Mr. Fisher gave the Board figures on the replacement costs. Purchase of the Processing Unit, Line Printer, and Vidio Display would total $82,460.00 plus $485.00 per month for maintenance. The Board took no action at this time. -- B. G. B~' Member ~rxtif .Vl!l:~) ATTEj3T: "i,l .-'. y;...c... '~ n erson, County Audltor - fficio Clerk of the Board . VOL 5 PAG~ . 01172