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HomeMy WebLinkAboutM 080679 . BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 District No.2 DisLrjr-t-_ No. 3 Commissioner Commissioner Commissioner A. M. O'Meara, Chairman B. G. Brown, Member Carroll M. Mercer, Member Clerk of the Board Engine(~r~ Secretary Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg M I NUT E S August 6, 1979 10:00 a.m. Meeting called to order by Chairman A. M. O'Meara with all members present. David Johnston, Architect, appeared to discuss several things regarding the Gardiner Community Center and the Recreation Center. Gardiner Community Center, Change Order #4 - To make the following changes in the contract; 1. Wire well; 2. Provide additional hardware; 3. Provide acoustical tile in main hall #1; 4. Extend time 14 days. The contract sum will be increased $1,479.40 by this Change Order. Commissioner Mercer moved to approve and sign Change Order #4, Commissioner Brown seconded the motion. Unanimous. Application and Certificate for Payment was submitted by Johnston. They discussed fire protecting the ceilings. The Board advised Johnston that the original ceiling plans meet codes and are adequate. Johnston informed the Board of a retired painter living in the community who is willing to donate his time to put together paint lists and material lists and make esti- mated quantities and supervise the painting. Commissioner Mercer moved to have Johnston go ahead with this idea, Commissioner Brown seconded the motion. Unanimous. Dumbwaiter - The dumbwaiter has strict suspension requirements by the State. Johnston checked into prices which run from $2,700.00 to $7,000.00 The Board eliminated the idea. Rec Center. Johnston brought in the cost estimates for the various solu- tions from Smith & Swenson, Inc. previously presented to the Board in regards to the gymnasium roof. Johnston said #1 solution is the best but recommends #3, the least expensive of the three possible solutions without going into a major overhaul. Commissioner Mercer moved to authorize Johnston to go to bid on item #3, Commissioner Brownseconded the motion. Unanimous. Bid Opening. For the improvement of 2.1 miles of Jefferson County Roads located in the Marrowstone Island area (Griffith Point). SPEC HOLDERS: 1. Seton & Son Construction Co. 2. General Construction BID TOTALS: $168,959.00 169,899.70 Engineer's estimate, $159,500.00. Both bids are 10% over engineer's estimate. Assistant Engineer, Gary Rowe, will check both bids. Commissioner Brown moved to delay awarding the bid until the people who will be paying for this are notified and able to express whether they want to accept this amount. Commis- sioner Mercer seconded the motion. Unanimous. The Board will notify property owners with a time limit on the responses. Three persons appeared in behalf of Protect Peninsula's Future, Save the Resources Committee regarding Northern Tier's proposal. They are concerned about placement of the oil pipe line across Jefferson County. Andrew Palmer, Marine Analyst, spoke of the possible damages to the sea life in the area. He has done research on oil damages to sea life. Second speaker, Eleanor Stopps, Vice President of the Admiralty Audubon Society, spoke in regards to the damage the oil has upon birds and waterfowl. Third speaker, Larry Dennison, spoke on the economic impact the pipe line would have on the area. He said the area does not need this pipe line as an economic benefit. Bob Mathews, representative of Washington Forest Products Associ- ation appeared with Sheriff Lee Smith-regarding placement of a timber officer in the West-end. Mr. Mathews told the Board cedar theft is a growing problem. He explained the 3 year pilet project he is proposing for the County. Smith advised the Board that this program, after talking with the Civil Service Com- mission and Bill Howard, appears to be a worthwhile program. The Washington Forest Products Association will give up to $35,000.00 to the County in order Ii,' ,:,t.,.;[_ jw..~ "._ fJ,' b;C~ ."'\ U 1401 Minutes of August 6, 1979 Page 2 to hire a special deputy to control cedar theft. Prosecuting Attorney Bill Howard advised the Board of the potential problems in receiving private funding. He said if the County can justify the need for the deputy and hire him with no strings attached there would be no problem. The Board advised Mr. Mathews that they will need time for further discussion of the matter before acting upon the proposal. 5:05 p.m., August 6, 1979. After discussion later in the day, Commissioner Mercer moved to have the civil Service Commission proceed with examinations to hire a deputy for the West-end, Commissioner Brown seconded the motion. Unanimous. Smith will contact Mr. Mathews. H. C. Reuter appeared regarding a 50 foot road mapped through his property. Mr. Reuter explained there is a 15 foot useage road across lots 9, 10, & 27 in Block 42 of Irondale which the County assured would be no wider. He purchased a map from the Engineer's Office that showed the useage road in an incorrect location and an incorrect width of 50 feet. Mr. Reuter requests the Commissioners have the mapsoorrected to show the exact location of the useage road and give written assurance that the 15'useage road will not be any wider. The Board advised Mr. Reuter that the map will be corrected. Consultant A~reement between Moore, Wallace, & Kennedy, Inc. and Jefferson County for eng1neering on CRP #464, intersection improvement, State Highway 101 / Upper Hoh River Road. The County agrees to pay in a lump sum the amount of $18,600.00. Commissioner Mercer moved to approve and sign the agreement, Commissioner Brown seconded the motion. Unanimous. Lea Daltay appeared to request information regarding the location of property she has purchased in the Plat of Harrisberg. Mrs. Daltay cannot determine where her lots are or how to get into them. She asked the County to open the streets so she could get to her 9 lots. The Board explained that the property owner is responsible for opening the streets. The streets must first be surveyed. Clark & Associates are surveying the roads in the area and Engineer Sanstrom will advise Mrs. Deltay when this is complete so she may have her property surveyed if so desired. The Board advised that before work can be done on the County streets a permit must be acquired. Contract. County Road Project No. 462, Rock Creek Rip Rap. Between Fletcher & Fletcher Logging Company, Inc. and Jefferson County for the lump sum of $25,600.00. The Board approved and signed the contract. Bid Award. For furnishing of one (1) used Track Loader. Bid June 25, 1979 and delayed until field inspection of equipment was Commissioner Mercer moved to award bid to NC Machinery Company for with trade. Commissioner Brown seconded the motion. Unanimous. opening was completed. $67,485.00 Interlocal Agreement for Animal Contol. Agreement between the City of Port Townsend and Jefferson County to have the City provide the County with animal control services on a requirement basis. All dispatching will be done through the Sheriff I s Office. The County will pay mileage on animal control vehicle at the rate of .219 per mile from the city limits, payroll expense at current rate, $10.00 for each animal taken into custody, and $1.50 each day the animal is held by City. Commissioner Brown moved to approve and sign the agreement, Commissioner Mercer seconded the motion. Unanimous. Sheriff Smith and Prosecuting Attorney Bill Howard were present. BUSINESS FROM COUNTY DEPARTMENTS: Building re: 1. Building Permit Report for July 1979. The Board reviewed the report. Public Works re: 1. Gardiner Beach By-Pass Road Project. moved to approve and sign the plans, seconded the motion. Unanimous. Commissioner Brown Commissioner Mercer 2. Gardiner/Clallam Road Project. Commissioner Brown moved to approve and sign the plans, Commissioner Mercer seconded the motion. Unanious. Sheriff re: 1. Animal Control. Sheriff Smith informed the Board there is no license holding facility for livestock in the County. He would like an addition to the above inter local agreement to install a holding pen. The Board said the need in not great enough at this time. VOL h) "Are . ! !-'u~ 01402 . Minutes of August 6, 1979 Page 3 Letter to State Examiner, Duane Wolfe, regarding procedures followed in Jefferson County during the cal$ndar year 1978. Commissioner Mercer moved to sign letters, Commissioner Brown seconded the motion. Unanimous. Letter to Mayor Steve regarding defense of criminal indigents. The County will no longer pay for the defense of City related cases. The Board approved the letter. Letter to Terry Loughran regarding proposed equipment lease agreement with Olympic Area Agency on Ageing. The Board approved and signed the letter. The Board recessed and reconvened Tuesday, August 7, 1979 at 10:30 a.m. to continue regular business. All members were present. Contract. Harriet Buchmann of the Juvenile Diversion Program appeared regarding the renewal of a 6 month contract for a diversion worker. The diversion worker, Phil Raymond appeared also. The contract agrees to pay Phil Raymond the rate of $6.00 per hour for 120 hours, to be completed December 31, 1979. Commissioner Brown moved to approve and sign the contract, Commis- sioner Mercer seconded the motion. Unanimous. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 1. S.E.P.A. Threshold Determination; puget Power Port Ludlow Substation. Installation of a neighborhood distribution substation. The Board reviewed the environmental check list. Commissioner Brown moved to sign the declaration of non-sig- nificance, Commissioner Mercer seconded the motion. Unanimous. 2. Review of Final 1979 O.E.D.P. Addendum. The Board reviewed the Overall Economic Development Program and Commissioner Mercer moved to approve the addendum without attachment "An. Commissioner Brown seconded the motion. Unanimous. 3. Short Plat Extension Request: #S27-77; Helen Gunn. Request is due to no response from surveyor. Commissioner Mercer moved to grant the request, Commissioner Brown seconded the motion. Unanimous. 4. Review of Final Short Plat #S26-79; Seton & Son Construction. Propose to divide 11.6 acres into 4 lots served by individual wells and septic systems. All required departments have reviewed and signed the plat map. Commissioner Brown moved to approve the Short Plat, Commissioner Mercer seconded the motion. Unanimous. 5. Army Corps Public Notices: a) 071-0YB-I-005846; John R. Hansen, Inc. Install floating log breakwater, drive breakwater support piling to provide protection for marina facility in Admiralty Inlet near Hadlock. Commissioner Mercer moved to have Chairman sign notice of no objection and advise that a Shoreline Management Permit #30- 78 was issued February 20, 1978 and revised June 25, 1979. Commissioner Brown seconded the motion. Unanimous. b) 071-0YB-I-005944; Washington State Department of Transport- ation. Drive piling to aid in landing truck carrying barges in Hood Canal near Port Gamble and Shine. Commissioner Brown moved have Chairman sign notice of no objection of the project and it has been determined exempt from the Shoreline Management Act. Commissioner Mercer seconded the motion. Unanimous. Contract. Agreement for Management of On-Site Sewage Disposal System between Jimmie Cotton Limited, Partnership - Garden Court, and Jefferson County. Commissioner Brown moved to sign contract and give it to Prosecuting Attorney Bill Howard for correcting then forward it to Mr. Cotton. Commissioner Mercer seconded the motion. Unanimous. The Board recessed and reconvened Thursday, August 9, 1979 to continue regular business. All members were present. VOL ,... :) rAG~ o 1403 ~ . Minutes of August 6, 1979 Page 4 The Board discussed further with Engineer Sanstrom bids received for the Griffith Point Road. San strom will contact bidders to inform them of a change in specs in regards to reduction of quantities. The Board does not feel the need to contact property owners paying for this road because the costs will be lowered due to the reduction of quantities. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 1. S.E.P.A. Threshold Determination: Western Tele-Communication, Inc. To construct a microwave repeator station at Maynard Hill. The Board reviewed the environmental check list. Commissioner Mercer moved to sign declaration of non-significance, Commissioner Brown seconded the motion. Unanimous. Letter from School District #50 regarding a request for Port Towns- end School District to be named as nadditional insured" on the County insurance policy. The County will ask Homer Smith for advise on this matter. Copy of letter from Peter Simpson to Recreation Department regarding the reduction in time of early swim program. Chairman O'Meara will discuss this matter with Recreation Director Warren Steurer. Community facility. be set at Letter from Ruth Millman, Administrator for the Port Townsend Service Office, DSHS, regarding temperature control in a State leased The Board advised Ms. Millman by telephone that the thermostate will 70 degrees for summer months, and 68 degrees in winter. Minutes. The Board approved and signed the minutes of July 23, 1979. APPROVED BY: a.L~a??t1~ / ~ B. G. Brown, Member etV2JLJf /)JJ,~ Carroll M. Mercer, Member ' ATTEST: ~. ~ ~A 9 "./4',/'" <./ J7t:L. Bet J. Anderson, Co y Aud to and Ex-Officio Clerk f the Board VOL r; v p~C~ o 1404