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Home My WebLink AboutM 120379 ~> ".. BOARD OF JEFFERSON COUNTY COMMISSIONERS Distcict- NO. 1 District. No.2 Distrj("l-. No.3 Commissioner commissioner Commissioner A. M. O'Meara, Chairman B. G. Brown, Member Carroll M. Mercer, Member Clerk oE the Board Engincc'r SecreLuy Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg M I NUT E S Week of December 3, 1979 10:00 a.m. Meeting called to order by Chairman A. M. O'Meara with all members present. Hearing. County Budgets for 1980. Formal hearing opened this date under provisions of Washington State Laws of 1971, 1st Ex. Sess, Chapter 36 SL for the purpose of adoption of the County Current Expense Budget, including special revenue funds, the Road Construction Program, and setting of the County Property Tax Levy for the year 1980. Budget Reviews . were advertised and held from the date of November 13, 1979 at which time officials in charge of the various departments appeared to present their portion of the Budget to the Commissioners and any interested taxpayer in attendance. Today's hearing shall be continued for a period of not more than five days. Resolution No. 111-79 re: Hearing Notice, Emergency Budget Appropriation for the Plannlng Department. A sum of $2,257.50 is necessary and to be used for Professional Services. Hearing will be at 10:30 a.m., December 10, 1979 in the Commissioners' Chamber. The Board approved and signed the Resolution. Hearing. Proposed Budget Extension; Sheriff's Department. Appropriate $23,358.60 to be used for salaries, supplies, other services and charges, and capital outlay. No one appeared to speak for or against the proposed extension. Commissioner Brown moved to approve and sign Resolution No. 110-79 re: Order of Budget Extension. Commissioner Mercer seconded the motion. Unanimous. Art C. Hultin appeared and discussed Jury Duty Fees. Mr. Hultin feels that Jefferson County's Jury fees are far too low and don't meet today's inflationary prices. The Board said they would take Mr. Hulton's statement under advisement. Bid Opening. Superior Court Courtroom, and Restrooms. For cleaning, painting, & refurbishing of the Clerk's Office, Treasurer's Office, District Court, BIDDERS: 1. Peter Raab & David Colbert 2. Bishop Painting 3. peninsula Painting Commissioner Brown moved to peninsula Painting as Unanimous. BID TOTAL: RESTROOMS: $7,950.00 (tax included) Included 13 , 650 . 00 (plus tax) $ 640 . 00 (plus tax) 7,329.00(tax included) Included to check bids and if found to be correct, award bid low bidder. Commissioner Mercer seconded the motion. Dave Johnston, Architect, appeared and gave a progress report on the Recreation Center's gym repair. The contractor is not yet done with the building. They have not started the beams due to incorrect shop drawings. Johnston prepared and submitted a sequence of events. . VOL 5 rAct 02287 Minuees, week of December 3, 1979 Page '2 BUSINESS FROM COUNTY DEPARTMENTS: Building re: 1. Refund of Permit Fee. $172.00 refund to Mr. Emil Nelson due to lot on which house was to be built is not acceptable. The Board approved the refund. Planning re: 1. Dick Quam of Department of Natural Resources appeared regard- ing a Forest Practice Review. A Forest Practice Application will not be submitted until the timber is sold. D.N.R. requests permission to cut merchantable timber within 50 feet of the river. Commissioner Mercer moved to allow a minimum of 50 feet or more, Commissioner Brown seconded the motion. Unanimous. 2. Final Plat: a) Island vista. Planning Department recommends approval. Commissioner Mercer moved to approve the Final Long Plat of Island Vista, Commissioner Brown seconded the motion. Unanimous. 3. Hood Canal Bridge Replacement Meeting. David Goldsmith reported on the meeting. There will be two 100 car barges operating by Christmas. The State intends to replace the Supper Ferry with a smaller one on the Edmonds/Port Townsend run. The meeting was for determining what negative impact the new bridge will have on the County. 4. Forest Practice Permit Application: a) FP-OI-04912; Crown Zellerbach. Clearcut 60 acres. Commissioner Mercer moved to siqn the notice of no objection and notify adjacent property owners. The stream on the north side is a surface water supply for residences near the site. Commissioner Brown seconded the motion. Unanimous. 5. Copy of letter to the 3M Company re: Copier. Goldsmith reported that the 3M Company is exchanging the copier for a new one. 6. Copy of letter to City Engineer Roger French re: Supply versus water demand in Jefferson County. reviewed the letter. Report on The Board Public Works re: 1. Agreement with Arvid Grant & Associates, Inc. re: Queets River Bridge at Clearwater AGA Project No. E-9040-A. For bridge condition survey and use capacity rating at a charge of 2.25 times employees salary cost. Commissioner Brown moved to approve the agreement, Commissioner Mercer seconded the motion. Unanimous. 2. Request for Easement. Letter stating 4 conditions for approval for utility easement across County land for Ms. ValJer. The Board reviewed the conditions and added the following: All work to be under franchise with liability assumed by franchise holder. Sheriff re: 1. Jail Renovation. Sheriff Smith presented proposal from Johnston Assoc., Architect, recommending the Board accept Johnston as initial architect in a joint venture with Hewit/ Daly, Architects. No action was taken at this time. Letter from Chris O. Shea, Public Defender, regarding the Contract Proposal for 1980. Mr. Shea advised the Board that they have found an office in the Post Office Building for $100.00 per month. He request the County absorb this cost. The Board submitted the contract proposal to Assistant Prosecuting Attorney John Raymond for recommendation. Letter requesting permission to build a speech and language therapy room in the basement of the Recreation Center was received from the Head Start Co-Director Kitty Knapp. Work would consist of constructing 3 walls to form a room approximately 9' x 11' near the boiler. The Board approved the request. VOL 5 IAGt 02288 ~ .. Minutes for the week of December 3, 1979 Page 3 Contract #1096-AGG-24559. Community Drug Treatment and Prevention Services awarded $8,492.00. Basic Agreement No. 9301-ATG-24499. Commissioner Brown moved to approve and sign the contract, Commissioner Mercer seconded the motion. Unanimous. The Board recessed and reconvened Tuesday, December 4, 1979 to continue regular business and continue on budget. All members were present. Call For Bids. Improvement of the Clearwater Annex Water System. Bids will be received up until 10:30 a.m., Monday, December 24, 1979 at the Commissioners' Chamber at which time they will be opened and publicly read. Commissioner Brown moved to approve and sign the Bid Call, Commissioner Mercer seconded the motion. Unanimous. Bill Hitchcock and John Bertram, District Manager from NCR, appeared regarding the computer proposal. NCR mailed a proposed schedule for the Board's review. Work could commence December 10, 1979 and be completed for personnel review on December 19, 1979. Mr. Hitchcock advised that they are open for discussion on any starting time the County wishes. Ackey felt that a change over after the 17th of December would propose problems due to bills having to be paid. January and February would not be good months for change over because the 1979 closing and 1980 opening of the budget, also February's Tax Statements. After much discussion it was decided that due to the end of the year and first quarter obstacles the change would have to be delayed until March or April. Mr. Hitchcock advised the Board that the cancelled order would have to be reinstated to guarantee the hardware for Jefferson County. He added that any updating of the hardware would be done at no charge to the County and if the costs decreased the County's bill would be adjusted. The Board informed Hitchcock that they would decide and send verification at a later date. The Board recessed and reconvened Wednesday, December 5, 1979. All members were present to work on the budget. The Board recessed and reconvened Thursday, December 6, 1979 to continue regular business and work on the budget. Agreement. Proposal from B.J.S.S., Architects & Planners, re: Detention Planning Service Agreement relating to preparation of the applica- tion for state funding of County detention and correctional facilities. Compensation for work shall be at an hourly rate of $36.00 per hour, plus reimbursable expenses including transportation, the total fee including expenses not to exceed $4,600.00. Commissioner Brown moved to approve and sign the agreement with B.J.S.S, Commissioner Mercer seconded the motion. unanimou s. BUSINESS FROM COUNTY DEPARTMENTS: Public Works re: 1. The Board approved and signed the road plans for C.R.P. #468 - Mason Street, Irondale Airport Road, and Thomas Drive. The Board recessed and reconvened Friday, December 7, 1979 to continue regular business and work on Resolution No. 112-79 re: 1980. After the week of hearings and the 1980 Budget. the budget. Annual Current Expense Budget review the Board approved and for adopted APPROVED BY: (;j,9It-~~ A. M. O'Me ra, Chalrman B'~ fl aJvuI) If/}. 1!Y})!/vCt1 Carroll M. Mercer, Member J / erson, County Au ltor lcio Clerk Of the Board 5 rACt 02289