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HomeMy WebLinkAboutM 042880 Jo...., f . / , BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 District No.2 Distxict. No.3 commissioner conunissioner Commissioner A. M. O'Meara, Chairman B. G. Brown, Member Carroll M. Mercer, Member Clerk of the Board EngineC'r Secretary Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg M I NUT E S Week of April 28, 1980 10:00 a.m. Meeting caLled to order by Chairman A. M. O'Meara with all members present. Bid Opening. MC & RC Liquid Asphalt & Cationic Emulsified Asphalt. BIDDERS: 1. U. S. Oil & Refining Co. UNIT TOTAL: a)$157.20 b) 136.00 c) no bid a) no bid b) $146.00 c) no bid BID TOTAL: $15,720.00 108,800.00 no bid no bid $116,800.00 no bid 2. Chevron U.S.A., Inc. Commissioner Brown moved to have Engineer check the bids for accuracy and if found to be correct, award the bid to the low bidder. Commissioner Mercer seconded the motion. Unanimous. Representative from Cheveron U.S.A. Inc. suggested that the Board consider the possibility of the low bidder's prices esculating faster than the competitor's in the future. After dis- cussion Commissioner Brown' amended his original motion to accept the bid from both companies and purchase the product from the company that has the product at the lowest price at the time its needed. Commissioner Mercer seconded the amended motion. Unanimous. After further discussion of the legality of the contracts, Commissioner Brown moved to withdraw the previous motions and delay the bid award until it can be discussed with Prosecuting Attorney Howard. Commissioner Mercer seconded the motion. Unanimous. Agreement Modification of the February 20, 1980 Agreement be- tween Touche Ross & Company and Jefferson County. Touche Ross has completed only a portion of the work agreed to on the February 20, 1980 agreement, but it is now determined that the following additional work should be per- formed: (1) Develop a plan for effective data processing management and work with the County to implement that plan; & (2) Develop, issue, and evaluate a Request For Proposal for the County Sheriff's crime reporting system. The County will pay Touche Ross for actual hours of professional work on this project and expenses directly related. Touche Ross estimates its fee between $4,000 & $4,500.00 for the additional work and the expenses not to exceed $500.00. Commissioner Brown moved to sign the amended agree- ment, Commissioner Mercer seconded the motion. Unanimous. Modification of Petroleum Products Agreements (3) between Chev~n U.S.A., Inc. and Jefferson County for supplying petroleum products at Clearwater and Upper Hoh Shop. The agreements are for (1) Jefferson County Sheriff's Department; (2) Jefferson County Road District #200; and (3) Jefferson County Road 'Department. Commissioner Mercer moved to approve and sign the agreements, Commissioner Brown seconded the motion. Unanimous. Mayor Barney McClure appeared along with 6 other people regarding the new Office of Human Affairs. He gave a presentation to the Board about plans for an information & referral service. He submitted a proposed budget of $22,615.50 for this program. They plan to man the office with C.E.T.A. employees. Their objective is to organize and coordinate information to stop unnecessary phone calls for the public. The number will be a toll-free number so the entire county can use it. The City is offering to administrate this program using 60/40 percent funding from the County. They talked about this office complementing the proposed "911" number. , VOL ,'....} i<">"i..-'4 IJ I""; , ','. M", i. '. Minutes for the week of April 28, 1980 Page 2 Patrick Slevin of Bay Shore Enterprise talked with the Board about the use of Referendum 37 monies for their recycling program. Mr. Slevin said that this money can be used for matching monies from the Depart- ment of Ecology. Should this plan be implemented Mr. Slevin would work with Glen Bagley, .~ Solid Waste, to coordinate the plan. No action was taken at this time. Hearing. Budget Appropriations, Auditor's & Treasurer's Offices for Data Processing, total amount being $32,724.10. No one appeared to speak for or against the proposed budget appropriations. Commissioner Brown moved to delay decision until after hearing the report from Touche Ross & Company tomorrow. Commissioner Mercer seconded the motion. Unanimous. Application for Dance License received from the Whistling Oyster Tavern. The Board approved and signed the application. Bid Opening. Aerial Photos of the Irondale, Hadlock, and Chimacum areas. BIDDERS: 1. Walker & Associates, Inc. BID TOTALS: a) $26,855.00 b) 28,655.00 a) $24,240.00 b) 26,100.00 a) $25,529.00 b) 26,529.00 check all the bids to see Commissioner Mercer seconded 2. David C. Smith & Associates 3. Aerial Mapping Company of Oregon Commissioner which is the the motion. Brown moved to have the Engineer most adventageous to the County. Unanimous. Hearing. Budget Appropriation; Sheriff's Department for a storage trailer for Search & Rescue. No one appeared to speak for or against the proposed appropriation. Commissioner Brown moved to approve and sign Resolution No. 39-80, appropriating $1,500.00 to the Sheriff's Department budget to be used for a trailer for Search & Rescue. Commissioner Mercer seconded the motion.. Unanimous. Gary Engman appeared regarding the Shoreline Permit #7-78 violation - Seafarms Pacific, Inc. Tom Aumock was present along with Randy Durant, David Goldsmith, and Bill Howard. Mr. Aumock briefed the Board on the prior events leading to the violation being discussed today. The site inspection on March 22, 1980, in response to the March 17, 1980 letter from Mr. Engman, resulted in a verbal determination that it was not covered under the existing permit and a revision or a new permit would be needed. Mr. Engman feels there shouldn't be a difference between the seed culture and oyster shucking stating that its all oyster processing. He submitted a letter regarding his feelings on the violation and included their process procedures. The Board questioned if Mr. Engman has complied with condition #7 of his permit, water supply and sewage disposal. Mr. Engman submitted the Water Sample Information For Inorganic Chemical Analysis from D.S.H.S. He stated that he is here today to get any kind of permit needed, his greatest concern is to not shut down the present operation until the new permit or revision is in effect. Mr. Howard feels that it does not fall within the scope of the original permit but feels that the Board is not bound by permit condition #11 because it is not detrimental. The Board advised Mr. Engman that he is in violation of Substantial Development Permit #7-78 and with the understanding that he make application for a new permit immediately, the County will not seek to stop the oyster shucking operation. But IT there is delay or denial, the shucking operation will be stopped. Theresa Marie-Habley appeared regarding emergency preparedness. She reported that the Jefferson County Democratic Party will be sending a letter to the Board on their concern of the County's present state of emer- gency preparedness. Ms. Marie-Habley explained that she has picked up all the information for CETA funds and felt that the County would have qualified but as of Friday there are no funds available. She told the Board that she has talked with Bill Booth of the Sheriff's Department and found that he does not have the time for Emergency Services, hence, Jefferson County is violating RCW 38.52.150. Letter from Pacific Northwest Bell advising of incorrect billing for the new DIALOG system. Auditor Betty Anderson will check into this correction. VOL 6 rAG~ 775 " Minutes for the week of April 28, 1980 Page 3 Call For Bids. Mechanical and manual control of roadside vege- tation on various designated county roads identified as Anderson Lake Road, County Road #95; Oak Bay Road, County Road #10; Flagler Road, County Road #4, Thorndyke Road, County Road #9; and that portion thereof County Road #12 from Chimacum School to Ness' Corner. Bids will be received up until 10:45 a.m., May 19, 1980 at which time they will be opened and publicly read. Commissioner Mercer moved to sign the Call For Bids, Commissioner Brown seconded the motion. Unanimous. Call For Bids. One diesel powered pneumatic wheeled tractor with a mounted flail ~ combination brush and grass mower. Bids shall be received up until 10:30 a.m., May 19, 1980 at which time they will be opened and publicly read. Commissioner Mercer moved to approve and sign the Call For Bids, Commissioner Brown seconded the motion. Unanimous. Call For Bids. Furnishing 6,000 C.Y. crushed rock for chip sealing. This material shall be crushed from county gravel at 4 locations in Eastern Jefferson County. Bids will be received up until 10:15 a.m., May 19, 1980 at which time they will be opened and publicly read. Commis- sioner Mercer moved to approve and sign the Call For Bids, Commissioner Brown seconded the motion. Unanimous. Call For Bids. Improvement of 7.2 miles of county roads located in Chimacum area by widening artd paving shoulders and various other work set forth in C.R.P. *461. Bids will be received up until 10:00 a.m., June 3, 1980 at which time they will be opened and publicly read. Commissioner Mercer moved to approve and sign the Call For Bids, Commissioner Brown second- ed the motion. Unanimous. Call For Bids. Improvement of County Roads #12, #10, #6, #70, #62, #74-0.17, #10-4.99 by hydroseeding. Bids will be received up until 10:00 a.m., May 19, 1980 at which time they will be opened and publicly read. Commissioner Mercer moved to approve and sign the Call For Bids. Commis- sioner Brown seconded the motion. Unanimous. Resolution No. 40-80 re: C.R.P. #478. Widen, surface and chan- nelize the intersection of County Road No. 18 and County Road No. 12, M.P. 9.04. Amount of appropriation is as follows: Engineering, $1,500.00; Right of Way Acquisition, $5,500.00; Construction (contract), $14,000.00. Commissioner Mercer moved to approve and sign the above resolution, Commis- sioner Brown seconded the motion. Unanimous. BUSINESS FROM COUNTY DEPARTMENTS: Treasurer re: 1. Petition for refund of property taxes; John A. Rasmussen. Refund $43.67 which was paid as a result of a clerical error in extending the tax rolls. Petition certified by Assessor's and Treasurer's Offices. Commissioner Brown moved to approve and sign the refund, Commissioner Mercer seconded the motion. Unanimous. The Board recessed and reconvened Tuesday, April 29, 1980 to continue regular business. All Members were present. Mr. & Mrs. Carl Wilson appeared before the Board to discuss the petition to open Road No. 88A. Mr. & Mrs. Wilson urged the Board to open this road. They showed pictures of the present road and complained that the bridge is unsafe and cannot be used by large vehicles such as fire or gas trucks. The Wilsons brought in letters stating that the road was opened and maintained by the County until Mr. Weed blocked the road and new ease- ments had to be obtained. Engineer Sanstrom and Prosecuting Attorney Howard were present. Mr. Howard collected the information submitted to review and will advise the Board at a later date. Dan Dinges and John Cherry of Touche Ross & Company brought into the Board the Sheriff's Department R.F.P. computer evaluation which consisted of the evaluation ranking, cost data, and evaluation matrix. Touche Ross submitted the evaluation criteria and rated the IBM Series first. The Board took no action at this time. Touche Ross also submitted the recommended EDP Plan for Jefferson County. They recommend the County not consider changing computer vendors or upgrading its NCR 8200 at this time, Cease attempts to implement the accounting pro- grams purchased from Douglas County; Change its budget policies so that users are required to pay the full costs of the data processing services they re- ceive; Organize a steering group: Add additional position to serve as an " VOL 6 fAGE 776 , 4 Minutes for the week of April 28, 1980 . Page 4 operations coordinator; Change the accounting system for the County Roads so as to be intergraded with the rest of the County's accounting system: and purchase stand alone computers for the Sheriff's Department and the Public works Department. The Board reviewed the recommendations and took no action at this time. Donna Calkins and Sally Osburn came before the Board to report a vicious dog in the Shine area. They stated that the dog his bitten two people and after complaints to the Sheriff's Department they found nothing being done. Sheriff Lee Smith explained that the County is bound by law and to this date cannot classify him as a vicious dog and have him destroyed. The Sheriff's Department has,been on several calls about the dog and is very familiar with the situation. Commissioner Mercer moved to adopt the E.D.P. Plan submitted by Touche Ross & Company. Commissioner O'Meara seconded the motion. Com- missioner Brown abstained. Resolution No. 41-80 re: Budget Transfers for Data Processing Management/Central Services Department. Central Services Budget Fund No. 502 be incorporated with the 1980 changes to date including resolution 5-80 and 18-80 and Fund No. 198, Anti Recession, be transferred to the Central Services budget to be used for Professional Services under 593.10.31.02. Commissioner Mercer moved to approve and sign the resolution, Commissioner O'Meara seconded the motion. Commissioner Brown abstained. Resolution No. 42-80 re: Budget Transfers for the Treasurer's, Auditor's, and Assessor's Departments. Transfer the following amounts for Data Processing Services: Assessor, $17,238.90; Auditor, $4,700.00: and Treasurer, $2,800.00. Commissioner Mercer moved to approve and sign the resolution. Commissioner O'Meara seconded the motion. Commissioner Brown abstained. Resolution No. 43-80 re: Budget Appropriation; Auditor's and Treasurer's Offices. Appropriate to the Auditor's Department the sum of $9,665.7~and to the Treasurer's Department the sum of $23,058.35 for Inter- fund Services Data Processing. Commissioner Mercer moved to approve and sign the resolution, Commissioner O'Meara seconded the motion. Commissioner Brown abstained. Resolution No. 44-80 re: C.R.P. #480. Regrade, drain, and surface the East Quilcene Road, State Log 32750 from milepoint 1.83 to 3.78. Appropriation is as follows: Engineering, $10,000.00: Right of Way Acquisition, $30,000.00; and Construction (contract), $100,000.00. Commis- sioner Brown moved to approve and sign the resolution, Commissioner Mercer seconded the motion. Unanimous. Bid Award. Aerial Photos of the Irondale, Hadlock, and Chimacum areas. Letter received from the Department of Public Works recommending awarding the bid to David C. Smith & Associates as per bid opening of April 28, 1980. Commissioner Mercer moved to award the bid as recommended by the Engineer, Commissioner Brown seconded the motion. Unanimous. BUSINESS FROM COUNTY DEPARTMENTS: Health re: 1. The Board reviewed the agenda for the On-Site Sewage Disposal Meeting that will be held May 2, 1980 at the hospital confer- ence room. The Board recessed and reconvened Wednesday to continue regular business. All members were present. Labor Agreement Commissioner Brown moved to Mercer seconded the motion. the union. for the Jefferson County Public Works Department. approve and sign the agreement, Commissioner Unanimous. The agreement will be sent on to Mel Lawson inquired about the sale or lease of the VFW Hall Build- ing. The Board advised Mr. Lawson that Port Townsend's mayor has talked with them about purchasing it for the city to use as an Art Center. The Board feels that the building is not feasible for leasing due to the poor condition. If the building was to be put up for sale, the Board informed Mr. Lawson, it would be advertised. VOL 6 rAGE 777 ,."" t Minutes for the week of April 28, 1980 < Page 5 Peter Badame appeared before the Board to discuss the cost of the Public Transit Survey. The final figures are not calculated because the West-end will be included in the survey. BUSINESS FROM COUNTY DEPARTMENTS: Planning reo 1. Department of ,Energy Technical Assistant Audit Grant. The Board approved and signed the Notice of Grant Award for $1,600.00. The Board approved and signed the amendment amending the grantee from being the Jefferson County Court- house to the Jefferson County Board of Commissioners. Ed Darden, associate planner working with the this program, reported to the Board that out of 17 requests for proposals, 3 were returned. He submitted the proposals to the Board. The Board took no action on them at this time. 2. Open Space Taxation Agreement: a) William, David, & Richard Purne~~ for open space timber land. The application was approved by the Board on February 19, 1980. Chairman O'Meara signed the agreement. b) George E. Moyer, Jr. for open space timber land. The application was approved by the Board on February 11, 1980. Chairman O'Meara signed the agreement. c) Judith A. Hirschel for open space timber land. The Board approved the application on February 11, 1980. Chairman O'Meara signed the agreement. Treasurer re: 1. petition for Property Tax Refund, Mayr Bros. Logging Co. for State Timber Sale. Paid as a result of clerical error in listing property. Amount of refund is $178.66. Commis- sioner Brown moved to approve and sign the refund, Commis- sioner Mercer seconded the motion. Unanimous. By motion of Commissioner Brown, seconded by Commissioner Mercer the Board declared Mayas Older Americans Month. Unanimous. Letter from the Office of Archaeology & Historic Preservation re- garding Extension of Memorandum of Agreement for Clallam/Jefferson Housing Rehabilitation Program. The Board returned a letter to the office of Review & Compliance requesting an extension to May 31, 1981. Hinutes. The Board approved and signed the minutes of April 21, 1980. APPROVED BY: ~~~ /1 ( , L d.lA-' A. . 0' era, C alrman ~.4&1f B. G. Brown, Member . "'~ !!Ldfl{?//ItI1,IJY/J/UL/i '.' Carroll . Mercer, Member ATTEST: ty J. Anderson, Ex-Officio Cle ,VOL 6 rAG~ 778