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HomeMy WebLinkAboutM 100680 .~ BOARD OF JEFFERSON COUNTY COMMISSIONERS District- No. 1 Districl~ No.2 DisLrl.("t-. No.3 commissioner Commissioner Commissioner A. M. O'Meara, Chairman B. G. Brown, Member Carroll M. Mercer, Member Clerk nt the Board Engincc':'r SecreL,ry Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg M I NUT E S Week of October 6, 1980 10:00 a.m. Meeting called to order by Chairman A. M. O'Meara with all members present. Dorothy Cadwell, Director of Juvenile probation Services appeared and presented a proposed resolution for implementing an Alternative Supervision Program in Jefferson County; make application for funds available under the probation Subsidy Bill with the approval of G. B. Chamberlin and Tyler C.~ Moffett; designate Dorothy Cadwell to coordinate planning, certification and making a submission of claims for reimbursement from the Bureau of Juvenile Rehabilitation. Commissioner Brown moved to approve and sign the Resolution No. 125-80, Commissioner Mercer seconded the motion. Unanimous. Paul Murphy of the Gardiner Community Center appeared before the Board to discuss building supplies and maintenance for the Center. Mr. Murphy explained to the Board that he has talked with the County's maintenance personnel but has not received any supplies. The Bmrrd will talk with the maintenance department about this. Murphy reported that the grading has been completed and now they intend to begin landscaping and would like some assis- tance from the County. Shades, chairs, and tables still are needed and the Board will check into ordering them. The Center needs a new commercial stove and refrigerator for the kitchen. Mr. Murphy will submit a list of needed items. Also discussed was a portable stage that was in the original plans. Rob Cook, contractor putting in the lights in front of Memorial Field, appeared to report on the wiring of the lights. The wiring he intended to replace will be impossible to remove without damaging other wiring in the conduit. He advised that the wire is good and he will guarantee his job. It will be $15.75 less on the total bill. Letter of complaint from Gladys M. Beveridge regarding unclean conditions of the Rec Center's kitchen. Chairman will discuss this matter with the maintenance personnel. Letter from the Toandos peninsula Association requesting a Com- mmunity Center site on DNR land. The Board will check with Engineer Sanstrom before answering the request, Quilcene School District Resolution No. 2 80/81 regarding Special Levy Rollback, General Fund. Request to reduce the 1981 Excess tax levy for the General Fund from $65,000.00 to $54,354.00. Commissioner Brown mQ~ to approve the request, Commissioner Mercer seconded the motion. Unanimous. Hearing. Proposed Budget Extension for Superior Court Budget. The amount of $14,100.00 is needed to cover additional costs for the Public Defenders contract. No one appeared to speak for or against the extension. Commissioner Brown moved to approve the budget extension, Commissioner Mercer seconded the motion. Unanimous. John Ackey, Computer Director, talked with the Board about the possible sale of the County's 8200 computer. The best offer received is from Allied Sheet Metal Fabricators, Inc. of Seattle for $17,300.00 with terminal. A letter will be drafted requesting confirmation of this amount. NCR Products & Service Sale Record for purchasing new computer hardware for the total amount of $68,510.00. Commissioner Mercer moved to approve and sign the order, Commissioner Brown seconded the motion. Unanimous. !VGl. [) h\.~f ro 2144 Minutes for the week of October 6, 1980 Page 2 The Board signed letters to Jim Falk of Clallam County Govern- mental Conference and David Goldsmith, Jefferson County Regional Council, regarding the County's plan to prepare a pre-application for a Community Development Block Grant under the Small Cities Program of the Department of Housing & Urban Development. Commissioner Brown moved to have Chairman sign the letters, Commissioner Mercer seconded the motion. Unanimous. Dan Dinges and Jean Seger of Touche Ross & Company appeared before the Board to answer any questions the Board may have and advise of thekY progress on the IFMS. They scheduled a meeting to instruct the use of the IFMS for Thursday, October 16, 1980 at 10:00 a.m. in the Commissioners' Chamber. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 1. Shoreline Management Permit Application Review; Coast Oyster Company. Jim Donaldson was present. The project is to expand an existing oyster hatchery building, demolish a shop building and relocate it, place a concrete slab located in Quilcene at the end of the Linger Longer Road. Planning Department recommends the issuance of a shoreline permit subject to 1 condition. Commissioner Brown moved to approve the permit as recommended by the Planning Department, Com- missioner Mercer seconded the motion. Unanimous. The Board recessed and reconvened Tuesday, October 7, 1980 at 9:30 a.m. for the Health Board Meeting and at 2:00 p.m. for regular business. The 11:00 a.m. Bid Opening was delayed due to the Health Board Meeting. All members were present. Bid Opening. Carpeting of the Treasurer's Office and the Dining Room in the Recreation Center in Port Townsend. BIDDERS: 1. Peninsula Floor Covering The Board delayed awarding the bid. BID TOTALS: $3,950.00 Dee Brookman appeared before the Board to attempt to resolve a problem in her proposed short plat. There is a useage road that divides a small portion of her property and she proposes that the County purchase the small piece which is approximately 3400 square feet. Ms. Brookman feels that the piece is larger and the useage road is not as wide as the engineer stated. The Board reviewed the appraisal made by Jefferson Appraisal Service who determined the property worth $1,700.00. The Board will instruct the Engineer's Office to go and remeasure the road. BUSINESS FROM COUNTY DEPARTMENTS: Auditor re: 1. The Board authorized Betty Anderson to explore the possibility of an Intergovernmental Personnel loan to oversee the imple- mentation of the IFMS. The County would pay the expenses and wages of the employee while working here in the County. Planning re: 1. Final S.E.P.A. Threshold Determination for Pleasant Harbor, Inc. The project is to construct 69 condominiums in 8 structures with attendant utilities approximately 3 miles south of Brinnon. Dick Irwin was present. The Fire District has concerns on safety features. The Board reviewed the environmental check list and amendments. Planning Commission recommends that the project be found inconsistant with the comprehensive plan in regards to the density. Action was delayed in order to meet with the Fire Commissioners on their concerns and deal with the density problem. The Board recessed and reconvened Wednesday, October 8, 1980 at 9:30 a.m. to continue regular business. Commissioner Mercer was not present due to a conflicting meeting in Seattle. In the morning the Board met with personnel from the Public Works Department for the regular staff meeting. Resolution No. 126-80 which designates Sheriff Lee Smith as Director of Emergency Services for Jefferson County. The Board approved and signed the resolution. . ~L iB ;f,!lrJF r 02145 . 'Minutes for the week of October 6, 1980 ~ Page 3 The Board recessed and reconvened Thursday, October 9, 1980 at 2: 00 p ..m. to continue regular business. All members were present. Resolution No. 127-80 re: C.R.P. #491. Widen, grade, and drain Fir Street in Paradise Bay Estates from milepoint 0.00 to 0.06. Amount of appropriation is: Engineering, $250.00; Construction ( county), $2,475.00. Commissioner Brown moved to approve and sign the resolution, Commissioner Mercer seconded the motion. Unanimous. Resolution No. 128-80 re: Order of Budget Extension for the Superior Court. Approving $14,100.00 to the Superior Court Budget to cover costs for the Public Defender's contract. Hearing was held Monday October 6, 1980. Commissioner Brown moved to approve and sign the resolution, Commis- sioner Mercer seconded the motion. unanimous. The Board signed the letter to Xerox Corporation informing them that the Clallam/Jefferson County Community Action Council, Inc. in entitled to the county purchase plan, by motion of Commissioner Brown, seconded by Commissioner Mercer. Unanimous. Resolution No. 129-80 re: Acceptance of a Warranty Deed. Upon Acquisition of the Warranty Deed the Board will accept the land described in the resolution to be used for county road purposes. Commissioner Brown moved approve and sign the resolution, Commissioner Mercer seconded the motion. Unanimou s. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 1. Proposed S.E.P.A. Threshold Determination: a) Robert P. Smyth. Develop a boat/trailer/vehicle/equipment storage facility which will be fenced by a 6 foot high chain linked fence with slats. Commissioner Brown moved to include with the environmental check list, the amendments and Mr. Smyths letter designating his intent. Commissioner Brown also moved to approve the final declaration of non- significance. Commissioner Mercer seconded the motions. Unanimou s. 2. Forest Practice Permit Application: a) FP-02-03371; M. L. Anderson. Clear cut areas that are level enough to make pasture on approximately 140 acres. Commissioner Brown moved to sign the notice of no objection Commissioner Mercer seconded the motion. Unanimous. 3. Request for preliminary plat extension from William Schmitt. The Planning Department recommends approval of the extension. Commissioner Brown moved to grant a year extension on the preliminary plat of William Schmitt. Commissioner Mercer seconded the motion. Unanimous. 4. Letter to Lloyd Rothfus, Washington State Department of Fisheries regarding Big Quilcene River & Estuary Enhancement Project by dredging in Section 19, Township 27, Range 1 W. The Board requests that the Department of Fisheries notify the county in future events. Commissioner Brown moved to sign the letter, Commissioner Mercer seconded the motion. Unanimous. 5. Letter to Harold Robinson regarding the alleged violation. The letter retracts the violation because Mr. Robinson showed the Planning Department compliance letters dated July 1, 1975 and July 28, 1975. Commissioner Brown moved to sign the letter, Commissioner Mercer seconded the motion. Unanimous. 6. Substantial Development Permit Revision 15-78; Washington State Department of Natural Resources, which was approved November 13, 1979. Chairman O'Meara signed the revised permi t. 7. Review of Final Short Plats, a) S29-79; Brown & Shafer. Divide approximately 11 acres into 4 residential lots 2.7, 1.7, 1.7, & 5.03 acres located 8 miles south of Forks. The property will be served by individual wells and septic systems. All required depart- ments have reviewed and signed the plat map. Commissioner V~ 6 !\f.)l' '02146 .. ~ .Mi~u~es for the week of October 6, 1980 . page 4 Brown moved to approve the final short plat, Commissioner Mercer seconded the motion. Unanimous. b) SlO-78; Merklinghaus, Frederick E. & Wilma. Divide approximately 4.5 acres into 2 residential sites; 2.4 & 2.1 acres located near Lindsey Beach. The property will be served by individual wells and septic systems. All required departments have reviewed and signed the plat map. Commis- sioner Brown moved to approve the final short plat, Commis- sioner Mercer seconded the motion. Unanimous. 8. The Board approved sending 3 members of the Planning Commis- sion to the Coast Conference in Seattle. 9. Maintenance Agreement with 3M Company on the new copier in the Planning Department. The Board approved and signed the maintenance agreement. Public Works re: 1. Amendment to the Washington State Department of Transpor- tation City/County Agreement No. GC-5545 (Hoh Bridge). Commissioner Brown moved to approve and sign the amendment, Commissioner Mercer seconded the motion. Unanimous. 2. Designation of Traffic Engineer. Engineer Sanstrom will draft a letter recommending Glen Bagley for the Boards approval. Contract with KASPAC Corporation for C.R.P. #490, pavement marking demonstration project in the amount of $102,959.75 as per bid award of 9/22/80. Commissioner Brown moved to approve and sign the contract, Commissioner Mercer seconded the motion. Unanimous. Operations & Financial Plan for the Sheriff Department in to reimbursable services requested by the Forest Service for FY 1981. :::::v::p::~ed and Chairman O'Meara Si~,~:~~~~ "^'L:g~:"~Ce;:.n - ~) B: G. Brown, Member ~() fl fJd/I)'(1, J1rJ jJ /I ff'UJ Carroll M. Merc~;~~~~;! regards The VDL B I,\l;f '02147