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HomeMy WebLinkAboutM 030281 '. ~ BOARD OF JEFFERSON COUNTY COMMISSIONERS District No.1 Commissioner District No. 2 Commissioner District No. 3 Commissioner A.II. O'Meara, Member B.G. Brown, Chairman Carroll II. Mercer, Member Clerk of the Board Engineer Secretary Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg ------------------------------------------------------------------------------------------------ MINUTES ------------------------------------------------------------------------------------------------ Week of March 2, 1981 10:00 a.m. Meeting called to order by Chairman B.G. Brown, with all members present. Gloria Ricketts, Patty Schalf, and Michelle Dupre appeared before the Board to express concern regarding traffic problems on Cedar Street and the effect improvement work on Cedar will have. These concerns, dealing mainly with chronic speeding (which it was felt would increase with improved road conditions) and use of the street by heavy trucks, were presented in written summary signed by residents along Cedar Street and feeder streets. Milt Sanstrom stated that the County is now surveying the area, with particular attention to the intersection of Cedar with CR #18, and will prepare a design for improvements which will improve traffic circulation and meet State Standards. He indicated that, upon completion of the design, a Public Works rep- resentative will be glad to meet with residents regarding the design. Commissioner Brown pointed out that speeding is a law enforcement problem and should be treated separately from efforts to provide safe road conditions. Hearing: Proposed Ordinance for Franchises on County Road Rights-of-Way. Utility and telephone company representatives attended. Bill Howard presented a copy of the proposed ordinance with revisions marked, and stated his belief that the two major concerns of the utility companies involved are: a) indemnification responsibility in the event an accident occurs is not specified; and b) authority given to the County to inspect an installation without prior notifi- cation to the utility company when the County feels a facility being constructed may be inadequate. All present took time to read the revisions in the proposed ordinance, and Mr. Howard then went over changes point-by-point. Most points passed without discussion. Questions arose on: a)the right of the County to choose location of facilities placed in the right-of-way, which it was felt should release the utility companies from indemnifying the County in such cases; the commissioners feel a location satisfactory to both parties could be reached; and b)telephone/ telegraph companies are not required to have a franchise to use County road rights-of-way, which should be reflected in the text of the ordinance or in the title of the ordinance. It was agreed that Mr. Howard would make revisions reflecting points discussed and forward a copy of final draft to all parties. Commissioner O'Meara moved to set Monday, llarch 9, 1981 for adoption of the ordinance. Commissioner Mercer seconded the motion. Unanimous. Cliff Linderoth and 14 residents from West Valley Road appeared before the Board to express dissatisfaction with improvement plans on West Valley Road. Petitions signed by residents were presented which requested the Board to review the project in light of the desires of the residents. Specific concerns relate to: a)pollution of wells and springs near the road; b)loss of trees; c) buildings within 30 feet of center line due to realignment; d)maintaining the picturesque quality of the road; e)possibility of encouraging speeding by improving road. They would prefer repair and widening of existing road to planned improvements. Commissioner Brown pointed out that the County's liability might increase with a sub-standard road. Gary Rowe gave a visual presentation of the process by which improvement plans were made and compared the design to State standards. Milt Sanstrom agreed to look into the possibility of following current road- bed more closely and indicated that each resident would be contacted individually to discuss concerns and the acquisition of rights-of-way. Peter Simpson supplied the Board with a list of tasks which must be continued after the Housing Rehabilitation Program is terminated. He has requested an estimate on the charges for performing these tasks from Jefferson National Bank. Commissioner O'Meara moved to have Mr. Simpson contact other lending institutions to obtain estimates for furnishing services to administer Rehabilitation loan repayments until program is completed. Commissioner Mercer seconded the motion. Unanimous. Gene Seton and Tony Stroeder proposed that Mr. Seton bring Kerr Street and its approach to SR #20 up to toprock, then have the County accept the road and complete the oiling and graveling. This road provides access to the Kearney Plat, but was inadvertently omitted when the original plat was recorded. After discussion, it was the consensus that this road should be treated as any road in a long plat, and the Board agreed to proceed on that basis. Therefore, Mr. Seton will bring the road up to standard, then transfer deeds and easements to the County. l VOL 7 PAG~ 544 ~. ~ " Minutes Page 2 for the week of March 2, 1981 Warren Steurer and Stan Cupp, Energy Technician at Crown Z, informed the Board that Crown Z has agreed with the Port Townsend School Board to monitor the amount of energy used by the swimming pool. The Board expressed a desire to be informed of the results of this monitoring, since it would be relevant to the amount the County Recreation Program can reasonably be expected to pay for use of the pool. Mr. Cupp also stated that he is willing to undertake a complete evaluation of the energy system at the school in order to facilitate cost savings through minor modifications and improved maintainance for a percentage of the savings as payment. The Board felt this proposal had merit, but recommended that Mr. Cupp approach the school board, since this would fall under their jurisdiction and could not appropriately be authorized by the County. The Board recessed and reconvened Tuesday, March 3, 1981 to conduct regular business. All members were present. Bill Hitchcock, NCR representative, met with the Board to discuss problems with the County NCR computer system. He indicated that these problems have been discussed in general terms and that NCR will now prepare a report, with input from the County, identifying specific problems and specific resolutions to meet the requirements of the County. Upon completion of this report, NCR representatives will meet with the Board to go over it point-by-point to insure com- plete agreement on corrective action to be taken. Most of the work resulting from this report will be completed at no charge to the County, according to Hitchcock; therefore, it is necessary for agreement to be reached regarding items to be included because any additional work not specified in the report will be on a fee basis. Commissioner Brown stated he was under the impression that NCR was to put in writing what they were going to do to clean up the system after the last meeting with NCR, and wondered why the same ground is being covered again prior to resolving the problems. The NCR representative stated that the proposed, detailed report is the result of the previous meeting, at which time they realized the scope of the changes was greater than they had realized and they felt the need for written agreement. The minutes for February 17, 1981 and February 23, 1981 were reviewed. Commissioner Mercer moved that both minutes be approved and signed. Commissioner O'Meara seconded the motion. Unanimous. Hearing Notice: Petition for Road and Lot Vacation submitted by James Michelson reo C Street between the Clearview and Hillcrest Additions to Irondale; Lots 1,2 and 3 of Clearview Addition; Lots 3,4,5,6,7 and 8 in Block No.1 and the alley in Block No.1 of the plat of South Port Townsend. Commissioner O'Meara moved that a hearing date be set for April 20, 1981 at 10:30 a.m. Commissioner Mercer seconded the motion. Unanimous. The Board examined the Consultant Agreement for Preliminary Engineering with E.E. Anderson on Project No. CRP458. Commissioner O'Meara moved that the agreement be approved and signed. Commissioner Mercer seconded the motion. Unanimous. Resolution No. 19-81 reo Engineering and construction to replace existing Jackson Creek Bridge with culverts and regrade Bee Mill Road as needed. Commissioner O'Meara moved to approve and sign the resolution. Commissioner Mercer seconded the motion. Unanimous. Resolution No. 20-81 reo Exchange of modifying resolution 30-80. Commissioner O'Meara signed. Commissioner Mercer seconded the motion. County Property for Private Property (Lange), moved that the resolution be approved and Unanimous. Resolution 21-81 re: Budget Transfer Commissioner O'Meara moved that the resolution be seconded the motion. Unanimous. - Sheriff's Department. Following review, approved and signed. Commissioner Mercer Resolution 22-81 re: Intent to Vacate a portion of Alma Street in Irondale. Commissioner O'Meara moved that the resolution be approved and signed. Commissioner Mercer seconded the motion. Unanimous. Hearing Notice: 22-81. Commissioner O'Meara Commissioner Mercer seconded Intent to Vacate a portion of Alma Street in Irondale, Resolution moved that a hearing be scheduled for April 6, 1981 at 11:00 a.m. the motion. Unanimous. Notice was received from the Washington State Liquor Control Board that a license for special occasion to sell beer and wine at Quilcene Community Center on March 7-8, 1981 has been requested. Commissioner O'Meara moved that the request be approved. Commissioner Mercer seconded the motion. Unanimous. The Board received and examined petitions from concerned citizens who are against otter trawling in the Hood Canal. VOL 7 rAG~ 545 .., ", Minutes for the week of March 2, 1981 Page 3 In response to Judy MacCully, North Olympic Health Planning Council, Commissioner Mercer moved that Lorraine Maki be appointed to the N.O.H.P. Board of Directors as a consumer, appointment to expire in 1983, and that all other Jefferson County positions remain vacant at this time. Commissioner O'Meara seconded the motion. Unanimous. BUSINESS FROM COUNTY DEPARTMENTS Calls for Bids: l)Cold-decked timber at Irondale County Park Public Works reo 2)RC liquid asphalt Commissioner O'Meara made a mo,ion, seconded by Commissioner Mercer, to _l'lpproYe__and sign bo,h__l>_i<L_call,,-"-_ Building reo Report on Building Permits for the month of February, 1981. Report was received and reviewed. Planning reo Jefferson-Port Townsend Regional Council A-95 Review: 1. Puget Sound Health Systems Agency 2. Washington State Energy Office 3. Washington State Interagency Committee for Outdoor Recreation 4. Washington State Planning & Community Affairs 5. Washington State Department of Social & Health Services. The Board found no conflict and it was so moved by Commissioner O'Meara, seconded by Commissioner Mercer. Chairman Brown signed the review. Personal Services Contract with Dr. M.A. Sherif for analysis of soil liquefaction and potential slope movement along the proposed Northern Tier Pipeline route. Following review of the contract, Commissioner O'Meara moved that the contract be approved and signed. Commissioner Mercer seconded the motion. Unanimous. Expiration of appointments of J. Edward Richey and Thomas Jay to the Jefferson- Port Townsend Shoreline Management Advisory Commission. Commissioner O'Meara moved that these gentlemen be reappointed for another 3 year term, March 1, 1981 through February 28, 1984. Commissioner Mercer seconded the motion. Unanimous. S.E.P.A. Final Threshold Determinations. The Board reviewed the Declarations of Non-Significance to Raymond C. and Margaret P. Schneider and Brad Malone regarding erection of a 60 foot bulkhead and private dock on Bridgehaven Division 7 Lot 19 and Bridgehaven Division 7 Lot 22 respectively. Commissioner Mercer moved that these declarations be approved and signed. Commissioner O'Meara seconded the motion. Unanimous. Rocky Brook Electric Corporation Master Application, ECPA 80023. Commissioner O'Meara moved that the duties as Lead Agency be transferred from Jefferson County to the Washington State Department of Ecology per W.A.C. 197-10-235. Commissioner Mercer seconded the motion. Unanimous. Forest Practices Permit Application FP-02-03708, ITT Rayonier, Inc. Commissioner O'Meara moved that the Forest Practices Administrator be notified by letter that no objection is raised to the project. Commissioner Mercer seconded the motion. Unanimous. Open Space Taxation Agreements submitted by Walter J. Buhr, Jr. for Assessor's Parcel #97770087 and 977700089 and Dennis R. Anderson for Assessor's Parcel #001072012. Commissioner O'Meara moved that both agreements be approved and signed. Commissioner Mercer seconded the motion. Unanimous. Nick Corf, CDS Corp. representative, presented a Consultant Service Agreement for development and production of a system of uniform addressing in Jefferson County. The program is to be implemented in 3 phases, with comple,ion in approximately 18 months. Commissioner O'Meara moved that the agreement be approved and signed. Commissioner Mercer seconded the motion. Unanimous. The Board met with department representatives of non-union employees regarding pro- posed revisions in the County Personnel Policy. Each department had presented recommendations for changes, which were discussed. Proposed revisions have been referred to Bill Howard for prepar- ation of a draft of revisions to the Personnel Policy. This draft will be reviewed at a meeting scheduled for March 9, 1981 at 9:00 a.m. Hearing Notice: The petition for vacation of County rights-of-way 16, 17 and 60, submitted by Kenneth Brooks, was reviewed. Commissioner O'Meara made a motion to set a hearing date on April 13, 1981 at 11:00 a.m., seconded by Commissioner Mercer. Unanimous. VOL 7 PAGE 546 . '~ ,- .' Minutes for the week of March 2, 1981 Page 4 ATTEST: rson, County Au itor and Clerk of the Board APPROVED BY: ~/~J B.G. Brown, Chairman a(51t'~~-I-c / A.M. O'Meara, Member --- t!.a/7 l/J) 1ft!. ffrJIMl/i Carroll M. Mercer, Member ~ , VOL 7 PAGt547