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HomeMy WebLinkAboutM 030981 " .. ~.;~ BOARD OF JEFFERSON COUNTY COMMISSIONERS ,. District No.1 Commissioner District No. 2 Commissioner District No. 3 Commissioner A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board Engineer Secretary Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg MINUTES Week of March 9, 1981 10:00 a.m. Meeting called to order by Chairman B.G. Brown, with all members present. Personnel Policy Meeting: Representatives of non-union employees from each depart- ment met to review and discuss changes to the personnel policy compiled by Bill Howard following the meeting last week. Mr. Howard will do some further checking on regulations governing this policy before any revisions are finalized. Jim Cotton reported to the Board that he has received another request from the Farm Home Administration for confirmation of surfacing of lateral streets in the Chalmers Addition to Irondale. Specifically in question are Kim and Foster Streets. The Board will determine when these streets are scheduled to be surfaced and will advise the Farm Home Administration by letter. The Board read a copy of the contract with D.D. Peterson for work to be performed on the Clearwater Annex and a letter from Northwestern National Bank confirming $6,650 being held in an account available to Jefferson County which is offered in lieu of a bond on the project. It was moved by Commissioner O'Meara and seconded by Commissioner Mercer that the contract be approved and signed and that the escrow account be accepted in lieu of a bond. Unanimous. The Board acknowledged notification from the Washington State Department of Transportation that WSDOT has withdrawn approval of Jefferson County's Certification Acceptance status effective March 4, 1981. Present and future projects will be administered by WSDOT. A request for use of Memorial Field May 9-17, 1981 for Rhododendron Festival activities was considered. Feasibility of this request will be checked with Warren Steurer before permission is granted. A request from the U.S. Department of Agriculture Forest Service, Olympic National Forest for written assurance that any sale of tax-foreclosed property outside the city limits will be subject to recorded easements to the United States was referred to the Prosecuting Attorney for a response. A notice from Archeology and Historic Preservation Office informed that funding may not be available for renovation of the courthouse due to major cuts in Federal spending. However, they urge that the funding proposal still be developed and submitted no later than April 16, 1981. Therefore, the Board considered the estimates for architectural design of the third-floor renovation submitted by: The Architectural Trust (Peter N. McBurney) BJSS Johnston, Hunt and Roline Fee: 11% of construction costs 10% of construction costs 9% of construction costs. Following discussion of each estimate, Commissioner O'Meara made a motion to contract with Johnston, Hunt and Roline to complete the design, based on their ability to meet the criteria within the time limit and their lower fee. Commissioner Mercer seconded the motion. Unanimous. Ed Darden will see that a contract is prepared. Hearing: Intent to Vacate portion of County Road No. 16 traversing Thousand Trails parcel. Since all principals in the matter may not have been notified of this hearing date, Commissioner O'Meara moved that the hearing be rescheduled for March 23, 1981 at 2:00 p.m. Commissioner lIercer seconded the motion. Unanimous. Bob Hays presented a copy of the February 25, 1981 minutes of the Hood Canal Advisory Commission which requests that the Jefferson County Commissioners communicate with the State Fisheries Commission urging that regulations on commercial bottom fishing be made uniform for both north and south of the Hood Canal Bridge and that only one area be designated for commercial bottom fishing. The Board agreed to review correspondence received on this matter last week and report any action to be taken on March 16, 1981. VOL 7 PAGEo41 "- \. > - . Board of Jefferson County Commissioners Minutes for week of March 9, 1981 Page 2 Business from County Departments Planning reo S.E.P.A. Final Threshold Determination: Ray Lundgren & Associates. The Board reviewed a Final Declaration of Non-Significance for construction of a beer distribution warehouse. Commissioner Mercer moved that declaration be approved and signed. Commissioner O'Meara seconded the motion. Unanimous. Request for Current Use Assessment - Timberland: Russell Tillman. It was determined that this request meets the criteria of the Open Space Policy of the Jefferson County Comprehensive Plan. It was moved by Commissioner Mercer that the request be approved subject to 2 conditions set by the Planning Department. Commissioner O'Meara seconded the motion. Unanimous. Water Service Bond: Thousand Trails, Inc. As a condition of final approval of Thousand Trails short plat, a core water service system must be installed, since lots are not large enough to permit individual wells. The expiration date for short plat approval was February 28, 1981 and, therefore, Thousand Trails, Inc. submitted a bond in lieu of installation of the water system. Following discussion, Commissioner O'Meara moved that the Board refuse to accept the bond in lieu of construction. Commissioner Mercer seconded the motion. Unanimous. There was a consensus that the developer should be informed that the Board will consider the following options at the request of the developer: a)6 month extension on the short plat expiration, with completion of the system, with State certification, within that period; or b) acceptance of a $7,700 deposit to an escrow account upon submission of the engineering plans for the system in lieu of construction. S.E.P.A. Final Threshold Determination: James P. McCarron. After review, Commissioner Mercer moved to approve and sign the Final Declaration of Non-Significance. Commissioner O'Meara seconded the motion. Unanimous. Shoreline Management Permit Application: James P. McCarron. Per the recommendation of the Planning Department, Commissioner Mercer moved that application for construction of a stairway, sun deck and dry storage area on the east shore of Discovery Bay be approved. Commissioner O'Meara seconded the motion. Unanimous. Army Corps Public Notice #07l-0YB-l-00704l: Leonard Pederson. It was moved by Commissioner O'Meara that the Corps be notified that there is no objection. The motion was seconded by Commissioner Mercer. Unanimous. Shoreline Development Permit Extension: Jefferson County Department of Public Works #18-76, Hoh River Bridge. The permit will expire May, 1981, but work is not completed. Commissioner Mercer moved to approve an extension of one year. Commissioner O'Meara seconded the motion. Unanimous. Public Works re: URS Consultant Agreement: Queets River Bridge, CRP 486. Commissioner Mercer moved that Attachment C of the agreement, Certification of Agency Official, be signed and that the agreement then be sent to URS for signature before being returned for full execution by the Board. Commissioner O'Meara seconded the motion. Unanimous. Supplement to Detour Agreement, SR 104 and South Point Ferry Terminal. After examining the plans provided by the Department of Transportation, Commissioner Mercer moved that the supplement to the original agreement (which was signed on February 23, 1981) be approved and signed. Commissioner O'Meara seconded the motion. Unanimous. Contract for Hadlock Shop Building: Amdal Construction. It was moved by Commissioner O'Meara that the insurance certificate/bond be accepted and that the contract be approved and signed. Commissioner Mercer seconded the motion. Unanimous. Annual Certification to County Road Administration Board. Commissioner Mercer moved that the certification be approved and signed. Commissioner O'Meara seconded the motion. Unanimous a Hoh River Bridge specifications (CRP 466) were given to the Board. , VOL 7 PAG~642 r .. , , Board of Jefferson County Commissioners Minutes for week of March 9, 1981 Page 3 Minutes: by Commissioner Mercer March 2, 1981. to approve the and seconded A motion was made by Commissioner O'Meara minutes of March 2, 1981. Unanimous. Ordinance 2 -81: An Ordinance Prescribing Terms and Conditions Applicable to Franchises Granted to Public and Private Utility Corporations and Individuals to Use Public Roadways and Other County Properties. Commissioner O'Meara made a motion to adopt this ordinance as corrected. Commissioner Mercer seconded the motion. Unanimous. moved by approved Resolution 23-81: Hearing Notice: Budget Appropriation-Superior Court. Commissioner O'Meara and seconded by Commissioner Mercer that the resolution and signed and that a hearing date be set for March 23, 1981 at 10:30. was It be Job Announcement: Equipment Operator-Truck Driver, Landfill Operation. Following review of the announcement, Commissioner O'Meara moved that the position be advertised and that a deadline for submission of applications be set at 5:00 p.m., March 20,1981. Commissioner Mercer seconded the motion. Unanimous. business. The Board recessed and reconvened Tuesday, March 10, 1981 to conduct regular All members were present. Teamster Union representatives met with the Board to discuss insurance for the Department employees and the County road crew. As a result, Commissioner O'Meara approve and sign an agreement with the Union to change the insurance to Washington Health and Welfare Trust. Commissioner Mercer seconded the motion. Unanimous. Sheriff's moved to Teamster Shoreline Management Permit Application: Jim Coombs, Pleasant Harbor, Inc.; Condominium construction on Black Point, north shore of Pleasant Harbor. Following a staff report by Tom Aumock and David Goldsmith, conditions for approval were amended as follows: Item 1/1 amended to read: The access road serving Units "A" through "D" shall not be a dead-end roadway unless engineering justification against a through-street is provided to Jefferson County and approved by the Director of Public Works. Item #45 added: Prior to construction, a mutually satisfactory arrangement will be reached between Pleasant Harbor, Inc. and the Washington State Parks & Recreation Commission for future use and maintenance of the Pleasant Harbor State Park access road. Commissioner O'Meara made a motion to accept the findings and that the substantial development permit be issued subject to conditions of permit approval stated in the staff report as amended. Commissioner Mercer seconded the motion. Unanimous. The Board approved travel expenses for Planning Commission members Norris Short, Dorothea Harrington and George Burkhart to attend a meeting in Yakima April 1-3, 1981. APPROVED BY: ~~~J B.G. Brown, Chairman a'c 97tt~'dJ~ A.M. O'Meara, em er ~ ~~~~fJ:u(!;!1 '. ATTEST: 7/ nderson, County Auditor and " 0 Clerk of the Board ,VOL 7 rAG~f;43