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Home My WebLink AboutM 031681 - 1-_ - BOARD OF JEFFERSON COUNTY COMIIISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No.3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Secretary: Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg MINUTES ------------------------------------------------------------------------------------------------- Week of March 16, 1981 10:00 a.m. Meeting called to order by Chairman B.G. Brown, with all members present. Health Department Insurance: Gael Stuart delivered a letter from Homer Smith Insurance Company regarding expiration of Health Department equipment/furniture and professional and premises liability insurance on May 1, 1981. The letter included a reco~Eendation to increase coverage. Based on his investigation of the matter, Mr. Stuart recommended that the professional coverage for the medical officer be increased to $500,000, with a "hold harmless" clause included in the policy, which would permit cancellation of the malpractice insurance now carried for the medical officer. This increased coverage and "hold harmless" clause would protect the officer from suit as well as the malpractice insurance, and would result in a savings of $1,800 per year in premiums. Commissioner O'Meara made a motion to authorize Mr. Stuart to negotiate the new insurance policy with Homer Smith Insurance. Commissioner Mercer seconded the motion. Unanimous. Historical Rehabilitation and Restoration, Jefferson County Courthouse: David Johnston and Ed Darden met with the Board to discuss renovation plans and the contract with Johnston, Hunt and Roline for architectural design of the project. A tour of the building facilitated discussion of specific plans. Input from the various departments involved is being considered. The Board questioned whether the contract would have to be renegotiated in the event an Archaeology'&: Historic Preservation Grant is not received and construction must be postponed and/or scaled down. Mr. Johnston indicated that there would probably be no additional fees unless it becomes necessary to redraw plans. Commissioner O'Meara moved to sign the contract with Johnston, Hunt and Roline. Commissioner Mercer seconded the motion. Unanimous. Tri-Area Community Center Plans: David Johnston presented possible revisions to the plans for the Center addition for discussion. Revisions are still being considered in order to bring construction costs down to the amount allocated for this project. Housing Rehabilitation Grant Nos. B-78-DN-53-0049 and D-78-DN-53-0030, State Examination Formal Finding: In a letter dated February 6, 1981 which was not received until March 12, 1981, H.U.D. reported finding number one requiring action: "Client delinquent personal property taxes were charged to the grant." Peter Simpson explained his telephone and written communication with the Seattle H.U.D. office prior to receipt of the letter, stating that it is his belief that the situation has been cleared up with his letter of March 10, 1981 outlining the Board-approved policy of making loans for back taxes when established criteria is met Business From County Departments Planning reo Regional Council A-95 Reviews: The following Review and Certification Applications were discussed: 1. Planning & Community Affairs; 2nd Year Rural, Development Strategy Project. 2. Archaeology & Historic Preservation; Courthouse Rehabilitation. 3. Archaeology & Historic Preservation; N.D. Hill Residence Rehabilitation. 4. Archaeology & Historic Preservation; Landes House Rehabilitation. 5. Archaeology & Historic Preservation; Tibbals Building Rehabilitation. 6. Community Affairs Agency; 701 Comprehensive Planning Assistance Program. 7. Department of Fisheries; Marine Fish Habitat Enhancement Near Washington Harbors. 8. Employment Security Department; Occupational Employment Statistics Program. 9. DSHS; Development of State Health Plan. In each case, Commissioner O'Meara moved that no conflict be declared and Commissioner Mercer seconded each motion. Unanimous. S.E.P.A. Threshold Determination: Trans Mountain Oil Pipeline Company: The Board examined the Proposed Declaration of Non-Significance for exploratory drilling of 20 test holes in Admiralty Inlet and Oak Bay. Tom Aumock reviewed details and mitigating measures and amendments. Commissioner Mercer moved to approve and sign the Declaration including mitigating measures and amendments. Commissioner O'Meara seconded the motion. Unanimous. VOL '7 ,....5C , PAG. f I[) .. If)ard of Jefferson County Commissioners Minutes Week of March 16, 1981 Page 2 Business From County Departments Continued Public Works reo S & T Construction Contract, Crushing and Stockpiling, CRP 494: The Board read a letter from Gary Rowe to S & T Construction stating that the completion deadline has been extended by 20 days, to April 20, 1981, and that liquidated damages will be assessed for work not completed by that date. Following discussion, it was decided that the Public Works Department will investigate the feasibility of ordering an additional 2,000 tons for the Hadlock site and 1,500-1,750 tons for the Brinnon site. Hood Canal Bottom Fishing: Following a survey of correspondence, petitions, and Hood Canal Advisory Commission minutes received regarding regulations on commercial bottom fishing north and south of the Hood Canal Bridge, a letter was forwarded to the State Director of Fisheries endorsing the Advisory Commission's concept on this matter. The Board recessed and reconvened Tuesday, March 17, 1981 to conduct regular business. All members were present. Fuel Management System: At the request of the Board, Bruce Odegaard, Dickinson Equipment, provided information on the Gasboy Keytrol system. This system would permit accurate and immediate accounting of gasoline pumped into County vehicles. Each authorized employee would use an access key which would automatically meter gasoline pumped and provide a running department total. Cost for recommended equipment would be $1,079.70 for the pump, $43.90 for the nozzle, $1,304.00 to $1,622.00 for the key control, $12.90 for 230 volt operation, $102.00 for each pulse transmitter. Bid Opening: The following bids for removal of cold-decked timber at the Irondale County Park were opened and read into the minutes: Earl Woodley Terry Parks Gary Kvinsland Dominik Gosk Dickgezer Brothers Schramm Trucking Mark Buchmann % to County 82 80 65 70.5 75 76 76 % to Contractor 18 20 35 29.5 25 24 24 Commissioner O'Meara moved that the bid from Earl Woodley be accepted for 82% for the County, 18% for the contractor. Commissioner Mercer seconded the motion. Unanimous. A $100 cash bond was accepted against completion of the job and deposited in suspense fund, Treasurer's Office. Executive Session: The Board met with the Prosecuting Attorney and the Planning Director regarding the Ken Murray project. County Insurance: Homer Smith reminded the Board that the insurance policy for the County e~pires March 22, 1981. Mr. Smith suggested obtaining bids from several companies who are interested in underwriting the County policy, and Commissioner Mercer moved to grant Mr. Smith permission to negotiate and accept the bid which is most advantageous to the County. Commissioner O'Meara seconded the motion. Unanimous. Administrative Services' Contract, Jefferson County Health Department: Commissioner Mercer moved to approve and sign the contract with Gael Stuart, to become effective June 1, 1981. Commissioner O'Meara seconded the motion. Unanimous. Corrected Statutory Warranty Deed, Jefferson County to M.L. and Bertha Lee Anderson: On the recommendation of the Prosecuting Attorney, Commissioner O'Meara moved that the corrected deed be signed. Commissioner Mercer seconded the motion. Unanimous. West Valley Road, CRP 476, Report on Engineering Alternatives: The Board read this report from the Public Works Department. Further consideration will be given to this matter. Hearing Notice: Petition for Vacation of streets, alleys, lots and blocks in Junction City Plat; Art Freeman: Commissioner O'Meara made a motion to set the hearing for April 27, 1981 at 10:30 a.m. Commissioner Mercer seconded the motion. Unanimous. Hearing Notice: Petition for Vacation of alley within Block 29, Chalmers 2nd Addition; Daryl F. Hedman: Commissioner Mercer moved to set a hearing date on April 27, 1981 at 10:00 a.m. Commissioner O'Meara seconded the motion. Unanimous. VOL 7 'rAGE 757 . . .' Board of Jefferson County Commissioners Minutes ,Week of March 16, 1981 Page 3 Potential for Jefferson County Airport Meeting FAA Criteria: George Yount informed the Board that the FAA and the Devision of Aeronautics, State Department of Transportation would be willing to provide technical consultation and funding for a general utility category airport that meets FAA criteria if the Port of Port Townsend and Jefferson County are committed to the comprehensive plan calling for a regularly scheduled air service at some time in the future. Mr. Yount requested the Board's assistance in one last effort to resolve the airport matter. Options and alternatives were discussed. The Board will respond the week of April 6-10, 1981. Resolution 24-81: Hearing Notice: Jefferson County Emergency Medical Services Proposed Budget Establishment: Commissioner O'Meara made a motion to set a hearing date of March 23, 1981 at 10:30 a.m. Commissioner Mercer seconded the motion. Unanimous. Call for Bids: One used pneumatic tired tractor with front-end loader and backhoe: Commissioner Mercer moved that the bid opening be scheduled for April 7, 1981 at 10:30 a.m. Commissioner O'Meara seconded the motion~ Unanimous. Board/Commission Reappointments: The Board reviewed reappointments as follows; in each case, Commissioner O'Meara moved to approve reappointment and Commissioner Mercer seconded each motion. Unanimous. Alcoholism Administrative Board A.M. O'Meara Father L.W. Truitt Lois Smith Lee Smith Term to Expire: November 6, 1983 November 6, 1983 November 6, 1983 April 17, 1984 Hood Canal Advisory Commission Robert M. Hays Percy Dunkle Library District Board of Trustees John Parker April 1, 1984 March 1, 1984 April 1, 1986 Civil Service Commission Ed Bevan November 10, 1985 Shoreline Management Advisory Commission: Commissioner O'Meara made a motion to accept the resignation of Frank Dubla from this commission and to advertise for those interested in filling his unexpired term which terminates March 1, 1982. Commissioner Mercer seconded the motion. Unanimous. APPROVED BY: &/~~j B.G. Brown, Chairman ()<9fz~~/ A.M. O'Meara, Mero er ~t:1llfl~ 1Ytl, ~/jPuf;?) Carroll M. ercer, Member ATTEST: rson, County Auditor Clerk of the Board VOL 7 rASE 758