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HomeMy WebLinkAboutM 032381 .J . . ,,' il- .,. BOARD OF JEFFERSON COUNTY CO~~IISSIONERS District No. 1 Commissioner: District No.2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Secretary: Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg -------------------------------------------------------------------------- M I NUT E S -------------------------------------------------------------------------- lveek of March 23, 1981 10:00 a.m. Meeting called to order by Chairman B.G. Brown, with all members present. H.U.D. Section 8 Existing Subsidized Housing: Peter Simpson reported that the Housing Authority has applied for an allocation under this program, which subsidizes 75% of rent for approved, existing rental unit for qualified low and/or moderate income families. This would involve 56 families in the H.U.D. service area of Jefferson, Clallam and Grays Harbor counties. Mr. Simpson will inquire about adding the elderly to those eligible. Rental property must be inspected and approved for the program and the landlord will have to sign an agreement with Planning and Community Affairs Agency agreeing to accept 75% of the rent from the State, but all other tenant-landlord laws would remain in effect. Implementation will not be effected until October or November, 1981, after the paperwork has been completed and a local person has been trained to evaluate potential rentals. Mr. Simpson requested that the Board send a letter of support of this pro- gram to the Planning and Community Affairs Agency. Commissioner O'Meara made a motion to send the letter and Commissioner Mercer seconded the motion. Unanimous. Contract; Removal of Cold-decked Timber, Irondale County Park: Commissioner Mercer moved that the contract with Earl Woodley be approved and signed. Commissioner O'Meara seconded the motion. Unanimous. Contract; Department of Ecology Grant for Sanitary Landfill Equip- ment: Commissioner O'Meara moved that the contract be approved and signed and Commissioner Mercer seconded the motidn. Unanimous. Road Name Selection Within Planning Area 5: The Board read a letter from the Fire District #5 Fire Chief requesting that public meetings be held and publicized prior to the naming of streets in order to allow for community input. The Board will confer with the Planning Department to obtain additional information. West End Annex Water System Problem: The Board read a letter from D.D. Peterson regarding the high concentration of Manganese in the water supply which is causing problems with fixtures and plumbing. Mr. Peterson reported that fulfilling the "replacement of fixtures" part of his contract will not result in solving the problem of rust and clogging, and suggested the County Engineer contact him if proper corrective action is to be taken, i.e. replacement of all pipe with plastic pipe. The Board discussed the effect this will have on other work to be done at the Annex and decided to check with the Sheriff before proceeding. Hearing; Proposed Budget Appropriation; Superior Court (Court Reporters salaries): No one appeared before the Board to support or oppose the appropriation. Therefore, the hearing was closed and Commissioner O'Meara moved that the appropriation be approved and that Resolution 25-81 be signed. Commissioner Mercer seconded the motion. Unanimous. VOL 7 r-~.D 1'..,.,.... ..' f-Ab~~'jU! '. Minutes, Week of March 23, 1981 Page 2 Hearing; Proposed Budget Establishment; Emergency Medical Services: No one offered testimony for or against the budget; therefore, the hearing was closed, and Commissioner O'Meara made a motion to set up the budget and sign Resolution 26-81. Commissioner Mercer seconded the motion. Unanimous. State Liquor Control Board Renewal of "Master Licenses"; Village Store, Quilcene and Cove Park Grocery, Brinnon: Commissioner O'Meara moved that no exception be taken to these renewals. Commissioner Mercer seconded the motion. Unanimous. Shoreline Permit Exemption; ITT Rayonier: Glenn Colley appeared before the Board to request exemption from the section of the Shoreline Management Act which states only 30% of merchantible timber within 200 feet of the river may be removed, since 30% would be ecologically detrimental. Their request involved approximately 4,000 feet along the river. Mr. Colley presented an aerial photograph and pointed out: l)the danger of spreading infestation of the mistletoe which is heavy in this area; 2)non-feasibility of selectively logging out 30% due to inaccessability by heavy equipment; 3)sound timber management which calls for Clear-cutting; 4)Alder will be left along river but all Conifer, Hemlock and Spruce will be removed. Dis- cussion ensued, during which Tom Aurnock pointed out that, on advice of Bill Howard, this is an administrative determination made by the Board. Commissioner Mercer moved, and Commissioner O'Meara seconded the motion, to approve the variance to cut all merchantible timber in the 200 foot area. Tony Stroeder appeared before the Board to complain about the manner in which the Health Department has handled perctesting of his prop- erty. He feels that the Health Department has caused him additional expense by not informing him right away of perc holes which were not approved. Randy Durant joined the meeting and, following discussion, it was determined that there was a lack of communication and probably communication to the wrong person. The Board agreed the matter should be resolved and will take it up at the Health Board meeting on April 9, 1981. Hearing; Intent to Vacate Portion of County Road No. 16 Traversing Thousand Trails: Dave Goldsmith presented facts and details regarding this vacation. Chairman Brown invited comment from interested parties. Mr. Jack Cunningham spoke against because he feels an alternative emergency access is needed, sans gates. Commissioner Brown stated that an emergency access will be maintained. A representative for Thousand TrailS, Inc. stated that this vacation, without gates, is contrary to one of the conditions estab- lished for them, and he wishes to be on record that this is not at the request of Thousand Trails, Inc. He will work with Planning to change the conditions to reflect why the change was made if this vacation is approved. In summary, Thousand Trails, Inc. is for vacation but questions omitting gates. It was confirmed that all interested parties had been notified by letter of this hearing. Commissioner Brown closed the hearing, and Commissioner O'Meara made a motion to vacate County Road No. 16 subject to the 3 conditions set down by the Planning Department and to modify condition #5 of the original conditions of the permit for Thousand Trails, Inc. Commissioner Mercer seconded the motion. Order to Vacate to be signed at a later date. Business From County Departments Planning re: Courthouse Rehabilitation: Ed Darden clarified location of various office in the plans for the courthouse remodeling and will communicate with Dave Johnston. Vacation Petition; Art Freeman: Dave Goldsmith reviewed with the Board the intent of this vacation, some of the problems involved, and some conditions the Planning Department will recommend. The alternatives are: l)request a formal replat under RCW 58.12; 2)vacate and use exemption 10 of the Building Ordinance to recombine lots into building sites; 3)vacate and then apply for a replat. The Board felt alternative 3 was the preferred procedure. [VOL 7 rAG~861 ." '.' ... Minutes, Week of March 23, 1981 .,. Page 3 Planning re: Cont. Preliminary Short Plat Approvals: The Board received copies of the conditions and checklists for Jeff Ingman, Chevy Chase Properties, and Dale Goodard. Final Declaration of Non-Significance; Ray Lundgren and Associates: The State is requesting that Mr. Lundgren change his approach and line it up with the Kearney Plat access road from Highway 20. Ed Darden stated that there is a provision to allow the Board to withdraw their Final Declaration of Non-Significance if they want to ask for changes. Following discussion, Commissioner O'Meara made a motion to leave the entrance to Highway 20 as it was presented. Commissioner Mercer seconded the motion. Unanimous. Treasurer re: petition for Property Tax Refund: The Board reviewed and approved for payment, per motion by Commissioner O'Meara, seconded by Commissioner Mercer, tax refunds to Aubrey F. Taylor and Clallam-Jefferson Counties CAC. Public Works re: Bid Calls: 1) Construction of chain link fence around County Main- tenance Shop at Hadlock. 2)Rip-rap at Quilcene Quarry site. A motion was made by Commissioner Mercer and seconded by Commissioner O'Meara that both of the bid calls be approved. Accountant position: The Board reviewed the notice of this job opening which is to be published in the newspaper. A replacement is needed for the accountant who is retiring. Request for Full Reconveyance; Stephen L. and Louise Warner: Peter Simpson presented the reconveyance for signature. commissioner O'Meara made a motion, seconded by Commissioner Mercer, to approve and sign the reconveyance. Unanimous. Cooperative Extension Service Office Space Lease: The Board received a fully executed lease and a request for immediate payment of the rental increase for the month of March. Request was forwarded to the Extension Office to be vouchered for payment from the Equipment Rental Fund. The Board recessed and reconvened on Tuesday, March 24, 1981 with all members present to conduct regular business. Bid Opening: The following bids for furnishing Rapid Curing Liquid and Cationic Emulsified Asphalt were opened and read into the minutes: CMS-2 RC250 Shell Oil Co. Unable to submit bid at this time U.S. Oil & Refining $132,000.00 $51,250.00 Chevron USA 132,800.00 No bid Commissioner O'Meara made a motion to refer the bids to the Engineer's Office for evaluation. Commissioner Mercer seconded the motion. Unanimous. Following review by the County Engineer, it was determined that both bids would be accepted to jointly provide the total amount of asphalt needed for 1981. Asphalt met with prior to Jail Services Contract with City of Port Townsend: Barney McClure the Board to discuss some questions asked by the City Council signing the contract: Q. What is the per diem for each prisoner? A. New figures are being prepared, City was charged $8.95 per day. year was $17.00; this year will $19.00. The City will pay 50%. Q. What is the 10% for dispatch service? A. It will be 10% of actual cost to the County (approximately $10,000.00). but last year the Actual cost last be approximately 'VOL ..., ('Af> N~,? ,.\\)_"--",U,,-,, ',' " 1 Minutes, Week of March 23, 1981 Page 4 Q. What will A. teletype costs be? City will pay a flat fee of $55.00 per month (50% of actual cost). to the City Council and request authorization to Mr. McClure will report sign the contract. Shoreline Permit Application No. 14-80; Kenneth W. Murray: This meeting was attended by 23 interested persons to hear the Board's motion regarding this matter. Chairman Brown apologized for the delay in reaching a decision. Tom Aumock, Planning Department, .reviewed the project, the steps taken in processing this application, and the findings and recommend- ations of the Planning Commission and Shoreline Commission. Chairman Brown then invited comment from the floor. Several people spoke for and against the project. The point was made on behalf of Mr. Murray that he was never given specific information about the inconsistencies of his project with the Shoreline Management Act. The ability of the Shoreline Commission to make an informed, knowledgeable recommendation was questioned from the floor, and defended from the floor, and Commissioner O'Meara stated that the Jefferson County Shoreline Management Plan was considered to be of such high caliber that the State has used it as a model for other counties. After ascertaining that no further comment was forthcoming, Chairman Brown called for a motion by the Board. The Board, by formal motion, determined the following: 1. The proposed project is a water-dependent commercial enterprise. 2. The shoreline designation of the project location is conservancy. 3. Water-dependent commercial developments are a conditional use in a conservancy designated shoreline. 4. Conditional uses have the burden of proof in demonstrating com- pliance with five (5) specific criteria as provided in the local master program and W.A.C. 173-14-140. An evaluation of the pro- posed project is as follows: a. The proposed use is contrary to the general intent, purpose, goals, and policies of the master program. The proposed project is not a preferred use within the conservancy shore- line designation and is not compatible with the planned use of the area. b. The proposed use is contrary to the definition and policies expressed for a conservancy shoreline designation. The use does not promote, protect, conserve, and manage valuable natural, cultural, and historic resources. c. The proposed use may interfere with the public's use of publicly-owned land and private use of adjacent private land. The proposed project will add to the boating congestion of Mystery Bay and may adversely affect the use and enjoyment of adjacent upland properties. d. The proposed use may cause unnecessary adverse effects on the environment or other uses. The proposal is not consistent with the planned use of the area. e. The proposed project, as modified through mitigative measures, complies with the performance standards for the type of development proposed. 5. The Planning Commission held a public meeting on October 1, 1980 to determine the proposal's consistency with the Marrowstone Island Community Development Plan. Based on their review, the commission determined the proposal was inconsistent with the community plan. 6. The Shoreline Commission held a public hearing on January 28, 1981. Based on their review, the commission made three specific evaluations and recommended the proposed project should not be issued a shoreline management substantial development permit. 7. Denial of the proposed project will not preclude the applicants reasonable use of the property. Commissioner O'Meara made a motion, seconded by Commissioner Mercer, to deny the permit, based on testimony and the findings of fact and recommendations of the Shoreline Commission and Planning Commission rather than on his personal feelings on the matter. Unanimous. ,i IICui 7 'A'" Q;-'3 , _ r (,0 ~)u " , Minutes, Week of March 23, 1981 Page 5 County Insurance: Homer Smith presented figures for insurance which were submitted by: l)Indiana Insurance Co., $54,571; 2)Safeco, $52,067; 3)INA, $44,926. Coverage was discussed. Commissioner O'Meara moved to sign the cancellation request to Indiana Insurance Co. (current carrier), to be effective on policy anniversary with no return premium. Commissioner Mercer seconded the motion. Unanimous. The Board also authorized Mr. Smith to obtain an additional $4,000,000 umbrella. Open Space Advisory Committee Reappointments: Commissioner Mercer moved to reappoint Griffith Short and Charles Wilson to this committee, terms to expire April 1, 1985. Commissioner O'Meara seconded the motion. Unanimous. VFW Hall Rental Agreements: Commissioner O'Meara made a motion to approve and sign three agreements for three 10-week periods in 1981 with Cathie Kirk. Commissioner Mercer seconded the motion. Unanimous. Approval of Minutes: Commissioner O'Meara moved to approve and sign the minutes of the March 16, 1981 meeting. Commissioner Mercer seconded the motion. Unanimous. Amendment to Developmental Disabilities Program Contract with DSHS: At the request of Ella Sandvig, Commissioner Mercer made a motion, seconded by Commissioner O'Meara, to approve and sign the amendment. Mental Health Grant-in-Aid: The Board approved Chairman Brown counter-signing a letter to the Division of Mental Health regarding reduction in grant. Invoice Voucher, Services under DSHS Contract #3024-BQG-2760: The Board approved Chairman Brown signing certification that charges are correct. The Board met on March 31, 1981 to review, approve and sign a con- tract with the Dept. of Social and Health Services for reimbursement of 75% of costs for collection of support payments for welfare recipients. APPROVED BY: "&f'/~~~ ) B. G. Brown, ChaJ.rman c/~~ A.M. 0 Mea , Member ATTEST: ~M/lAP )JfL/rY)!Mt1 , arroll M. Mercer, Member 'vot 7 fM,,8G4