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Home My WebLink AboutM 070681 p.. ~': "/ .... BOARD OF JEFFERSON COUNTY COMMISSIONERS District No.1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Secretary: Betty J. Anderson, Auditor Milt Sanstrom, P.E. Jerdine C. Bragg -------------------------------------------------------------------------- M I NUT E S -------------------------------------------------------------------------- Week of July 6, 1981 10:00 a.m. The meeting was called to order by Chairman B.G. Brown. All members were present. Road Vacation Inquiry; Jack Germeau: Mr. Germeau appeared before the Board to request that the previously approved vacation of portions of County Rights-of-Way 16 and 60 be expanded to include the portions of these rights-of-way and of right-of-way 17 where they cross his land. Chairman Brown explained that the vacation could be approved.only forportious included in the original petition by K. Brooks (or for less, but not more than, the portions specified), at which time Mr. Germeau stated that he was asking the County to initiate the vacation process for the rights-of-way crossing his property and that of a Mr. Matheson rather than requiring that they file a petition. The physical location of rights-of-ways and property ownership was discussed, and it was the Board's decision that it will be necessary for Mr. Germeau and any others involved to institute a vacation petition for the Board to act on. Jefferson County Fair Book: Wayne Luck apologized for the accidental omission of the Commissioners' names from the book. The copies of the book which are sent to the State and County will be corrected prior to mailing. Approval of Minutes: Commissioner Mercer made a motion to approve and sign the minutes for the week of 6/22/81. Commissioner O'Meara seconded the motion. Unanimous. Contract; Hell Roaring Creek Bridge, Dale M. Madden Construction: Commissioner Mercer made a motion, seconded by Commissioner O'Meara, to sign this contract. Unanimous. Hearing; Six Year Road Construction Program: Chairman Brown opened the hearing, and Dave Goldsmith reported that the Planning Commission reviewed the Program, took no formal action, but did inquire as to why the Center Valley Road overlay, Dabob/Coyle Road (also known as Oak Head Road), and Clearwater Bridge and Road were omitted. Milt Sanstrom responded that Clearwater is on the Program as the Queets River Bridge and Road and that the Center Valley Road overlay will be included next year. Following dis- cussion, and after inviting comment from the floor (to which there was no response), Chairman Brown closed the hearing. Commissioner O'Meara moved to add Dabob/Coyle Road to the Program as item number 32 and to adopt the Six Year Road Program with this addition. Commissioner Mercer seconded the motion. Unanimous. The Board recessed, and reconvened on Tuesday, 7/7/81, with all members present, to continue regular business. Bid Opening; Surfacing of County Road #4 and various Other Work: At the appointed time, the one bid received was opened and read: Lakeside Industries, Anacortes, $475,020.94. This bid was more than 20% over the Engineer's estimate of $389,790.00; therefore, there was a question as to whether the bid could be awarded, as 7% over is the usual maximum differential allowed. There was some discussion, followed by a motion by Commissioner O'Meara for the Engineer to review the estimate and procedures to determine whether there is justification for awarding the bid to Lakeside Industries or whether another call for bids must be issued. Commissioner Mercer seconded the motion. Unanimous. . VOL 7 tACf o 2128 " " Minutes, Week of July 6, 1981 Page 2 SMSDPApplication #6-81; Port of Port Townsend: Dave Goldsmith reviewed this application to install various improyements at _the.Quilcene Boat Haven. Chuck Smithwas__prEC!';el}j;. __. The Board ques1:ioned Mr. Smit-fi regarding pla-ns for-a large warehouse now located at the site. Mr. Smith replied that he would rather move the building than tear it down; that it seems unreasonable to tear down a good building simply to replace it with another structure. Commissioner O'Meara made a motion to approve issuance of the permit subject to the condition recommended by the Planning Department regarding the floats and subject to an added condition that alternate uses for the building be investigated as opposed to removal and that renovation of the restroom facilities in the building be considered as an alternative to new facilities being built. Commissioner Mercer seconded the motion. Unanimous. Later, ~1r. Goldsmith returned to inform the Board that the Port had revised their proposal and application in order to incorporate the recommendation regarding the warehouse building. There- fore, it is not necessary to add the second condition to the permit and a motion by Commissioner O'Meara, seconded by Commissioner Mercer, revised the earlier motion to approval of permit subject to the one condition on floats. Resolution No. 67-81; Order of Vacation, Portion of County Rights-of- Way 16 and 60: Commissioner Mercer seconded the motion by Commissioner O'Meara to sign this resolution resulting from action on the petition for vacation submitted by Kenneth Brooks. Unanimous. County Insurance Coverage: Homer Smith presented the Board with the appraisal of County buildings done by the Insurance Company of North America, the new insurance carrier. The insurance company states that several of the buildings are under-insured and also has requested compliance with safety and loss control recommendations. Jack Westerman joined the extensive discussion regarding value of the buildings. Mr. Smith indicated that, in order to avoid being penalized in the settlement of a loss, additional insurance is needed to bring coverage in line with replacement cost. This will probably mean additional insurance costs of approximately $4,600 per year. At Mr. Smith's request, the Board authorized him to inform the insurance company that their suggestions and recommendations are being investigated and a response will be forthcoming. Contract; Cash Advance for Mental Health, Alcoholism, Drug Abuse and Developmental Disabilities Programs, DSHS: Commissioner Mercer made the motion, seconded by Commissioner O'Meara, to approve and sign this contract. Unanimous. Resolution. No. 68-81; Budget Transfer; Cooperative Extension Service: Commissioner O'Meara made a motion to approve and sign this resolution. Commissioner Mercer seconded the motion. Unanimous. Ordinance No. 3-81: With the approval of the Board, Chairman Brown signed a letter to the State Department of Revenue transmitting information needed in the implementation of this ordinance to tax transient accomodations. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 7/6/81 Short Plat S14-80; Moore: Mr. and Mrs. Moore appeared. Ed Darden briefly reviewed the short plat and reported that all departments have approved. Commissioner O'Meara seconded the motion by Commissioner Mercer to approve and sign the final short plat. Unanimous. 7/6/81 Long Plat M-80; Moore's Mobile Manor: As considered at the time of preliminary plan approval, the Planning Commission has recommended approval with deletion of conditions #6 and #7. Commissioner Mercer seconded the motion by Commissioner O'Meara to approve and sign the final long plat with conditions #6 and #7 deleted. Unanimous. 7/6/81 Short Plat Sl2-80; Dennerline: Ed Darden informed the Board that all departments have reviewed and approved this short plat. Following brief discussion, Commissioner Mercer made a motion to approve and sign the final short plat. Commissioner O'Meara seconded. Unanimous. VOL 7l ,W'if 02129 '- . . Minutes, Week of July 6, 1981 Page 3 BUSINESS FROM COUNTY DEPARTMENTS CONTINUED: Planning re: 7/6/81 7/6/81 7/6/81 7/6/81 7/6/81 7/7/81 7/7/81 Building Permit for Courthouse Third Floor Renovation: Ed Darden reported that, due to an oversight, no city building permit was obtained for remodeling the PUD office. Per the Board's instruction, Mr. Darden will obtain the permit. Olympic Testing Labs; Mitigative Measures on SMSDP Application: Dave Goldsmith stated that mitigative measures #4 and #6, regarding procedures relating to system failure and disposal methods relating to chemicals, call for the Jefferson County Health Department to make such determination and recommendation. However, the Department of Ecology is better equipped to deal adequately with this responsibility and has agreed to include these two items in their considerations. Although a motion was made to effect this change, it was determined that the owner of Olympic Testing Labs should be contacted first for approval of the change, and the motion was withdrawn. Mr. Goldsmith will contact Mr. Dootsen and report back to the Board on his reaction. Randy Durant informed the Board that his department does not have the expertise to fulfill the requirements of these two conditions and would have to rely on the DOE; therefore, the change to QQE seems indicated. The Board still wanted Mr. DootseD's concurrence before proceeding. SEPA Threshold Determinations; #12-81, Brad A. Resnick; #13-81, Arthur J. Sahlberg: Dave Goldsmith reviewed each of these applications, and Commissioner O'Meara moved to approve, and the Chairman to sign, Final Declarations of Nonsignificance for each. Commissioner Mercer seconded the motion. Unanimous. Third Floor Meeting Room, Courthouse: Dave Goldsmith reported on the problems which occur when this meeting room, through which p'eople must pass to enter. the Planning Department office, is used by large groups of people. Mr. Goldsmith proposes rearranging the furniture and developing an agreement for use of the room which would have some stipulations for use in order to alleviate the problems. The Board recommends simply letting people know the conditions for use of the room rather than going to a formal agreement. Landslide on Bolton Peninsula: As a result of a com- plaint, there was discussion regarding what instructions should be given to Wally Peterson regarding cleaning up the results of his logging operation which are having an adverse effect on the oyster beds below. It was agreed that Dave Goldsmith would check with the owners of the oyster beds to see what the best solution would be before contacting Mr. Peterson. On 7/7/81, following inquiries, Mr. Goldsmith presented a letter to Mr. Peterson regarding this matter for the Chairman's signature. Per formal motion, the letter was signed. SEPA Threshold Determination; Rock Point Oyster Company: Dave Goldsmith reviewed this project involving con- struction of a loading dock, as well as the Environmental Checklist. The Proposed Declaration of Non-Significance was approved and signed by motion of Commissioner Mercer, seconded by Commissioner O'Meara. Unanimous. Temporary Sales Office; Trans Western Realty: Dave Goldsmith presented this written request to place a mobile office near the South Point Ferry landing for the months of July, August, and September, 1981. Following Discussion, it was decided that action would be delayed until Commissioner Mercer could inspect the area and determine feasibility. -VOL 7J "'~lFO 2130 ,- Minutes, Week of July 6, 1981 Page 4 BUSINESS FROM COUNTY DEPARTMENTS CONTINUED: Public Works re: 7/7/81 Bid Call; Used Conventional Truck-Tractor: Commissioner O'Meara made a motion, seconded by Commissioner Mercer, to approve and sign this bid call. Unanimous. 7/7/81 Bid Call; Repair of GMC General Truck Tractor: Commissioner Mercer seconded the motion by Commissioner O'Meara to approve and sign this bid call. Unanimous. 7/7/81 Right-of-Way Map, CRP #496, Cedar Street: Per motion by Commissioner O'Meara, which was seconded by Commissioner Mercer, this map was approved and signed. Unanimous. APPROVED: ~~/ B.G. Brown, Chairman al~L~ A.M. O' eara, Mem er cq/J~~r> ATTEST: ./ n erson, County Au itor ficio Clerk of the Board 'VOL 'i? :iiJITi' " 2131