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HomeMy WebLinkAboutM 082481 III BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 Commissioner: Dis~rict No. 2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Jerdine C. Bragg Milt Sanstrom, P.E. f1INUTES Week of August 24, 1981 The meeting was called to order at 10:00 a.m. by Chairman B.G. Brown. All members were present. Selection of Architect for Jail Facility: Lee Smith met with the Board to report on the Selection committees' interviews of 42 applicants and their recommendations. Following discussion, Commissioner Mercer moved to accept the proposal from Johnston-Hunt-Roline/Hewitt-Daly Architects to design the new jail facility. Commissioner O'Meara seconded the motion. Unanimous. Hearin : Intent to Establish County Road, Sentinel Firs Road: Chair- man Brown opened the hearlng and lnvlted comment from the f oor. No one appeared to speak for or against. Therefore, following review of the legal description, the hearing was closed and Commissioner O'Meara seconded the motion by Commissioner Mercer to sign Resolution No. 91-81 establishing Sentinel Firs Road as a County road. Unanimous. Hearing: Budget Extension, Recreation Department: The hearing was opened by Chairman Brown. No comment for or against was offered, and the hearing was closed. Commissioner O'Meara moved to approve the extension and sign Resolution No. 92-81 and Commissioner Mercer seconded the motion. Unanimous. Resolution No. 93-81: CRP #508: and sign this resolution for cleaning Bridge. Commissioner Mercer seconded Commissioner and painting the motion. O'Meara moved to approve of the Portage Canal Unanimous. Ap~roval of Minutes: Commissioner O'Meara seconded the motion by Commissloner Mercer to approve the minutes for the week of 8/17/81. Resolution No. 94-81; CRP #509: By motion of Commissioner Mercer, seconded by Commissioner O'Meara, this resolution for emergency repair of the embankment protection at Rock Creek Bridge was approved and signed. Unanimous. Resolution No. 95-81: Revolving Fund for West End District Court: The resolution was approved and signed per motion of Commissioner O'Meara, seconded by Commissioner Mercer. Unanimous. Liquor License Application Notices: Commissioner Mercer made a motion to make no objection to applications made for the Black Forest Inn and Discovery Bay ~odge. Commissioner O'Meara seconded the motion. Unanimous. SEPA Threshold Determination: David and Annie Berfield: Mr. Berfield and four others attended this meeting. David Goldsmith reviewed the facts, checklist, recommendations, etc. relating to this project. Mr. Goldsmith also reported that a number of letters in opposition to this project have been received. A petition was received by the Board which requested that an Environmental Impact Statement be required for the project. Mrs. LVOL 7 r~GE : 0 Z546 " " Minutes, Week of August 24, 1981 , Page 2 Richardson restated this request, and Chairman Brown explained that an Impact Statement would be required only if the Environmental Checklist procedure which was used does not provide adequate information and asked Mrs. Richardson to point out any area which she felt might necessitate further information. There was also concern about how far into the bay the project will extend and what effect it will have on boating safety because of poles protruding out of the water. Mr. Berfield indicated that they are willing to experiment with the configuration and location of their nets until it is satisfactory to the neighbors as well as workable for the project. Chairman Brown pointed out that one of the mitigative measures recommended is that the poles must be clearly marked both day and night. Mr. Berfield also stated that they anticipate growing seaweed, necessitating the nets and poles, only from September through May. Another concern was that such a commercial operation will disturb the eco-system of the bay. Mr. Goldsmith stated that investigation of the project revealed no potential for damage to the bay. Following additional discussion along the same lines, Commissioner Mercer moved to postpone a decision on issuing a Declaration of Non-Significance pending receipt of additional information from the Coast Guard regarding boating safety. Commissioner O'Meara seconded the motion. Unanimous. County Insurance: Homer Smith presented the Statement of Values from Insurance Company of North America and there was discussion regarding requirements of the insurance company and the value of County buildings. Mr. Smith stressed the need to take action to meet the requirement of installing smoke alarms in the courthouse. Chairman Brown signed the Statement of Values per motion by Commissioner Mercer, seconded by Commiss- ioner O'Neara. Unanimous. The Board recessed, and reconvened on Tuesday, 8/25/81 to conduct regular business with all members present. Bid Opening: CRP #498, Metal Box Culvert and Other \'lork: At the specified time, the only bid received was opened and read: Kaiser Aluminum, $21,986.64 including tax. Following review by the Engineer, the bid was awarded to Kaiser Aluminum on 8/26/81 per motion of Commissioner O'Meara, which Commissioner Mercer seconded. Unanimous. Bid Opening; CRP #508, Cleaning and Painting of Portage Canal Bridge: The following bids were opened and read into the minutes at the appointed time: Bid We Painters $13,180.00 B-G Paint Co., Inc. 15,725.00 Tri-S Painting 10,610.00 J.D. Co. 29,990.00 (Engineer's Estimate 15,000.001 Hi-Pockets, of Gig Harbor, telephoned a bid of $14,850.00 in lieu of a written bid and bid bond. Since their bid was not competitive with the lowest bids, no determination was made as to whether their bid would be accepted. Commissioner O'Meara made a motion, seconded by Commissioner Mercer, to check the two lowest bids to be sure all items were included and extensions were correct and, if so, to award the bid to the lowest bidder, Tri-S Painting. Unanimous. Later in the day, Glenn Bagley reported that the Tri-S bid was in order and they were therefore awarded the bid based on the earlier motion. Bid O~ening: Truck Mounted Tilt Frame Roll-Off Hoist: At the time indicated In the bid call, the following bids were opened and read: Industrial Refuse Systems, Tow-Tem-Tilt Dempster Dragon Dempster Bowles Inc. $18,065.56 19,771.98 17,916.94 ,.., 'VOL . 7 PAtE r 02547 . .' ", Minutes, Week of August 24, 1981 Page 3 Mobile Equipment, Inc. Per Specs $18,970.52 Transport Equipment Co. Force Magnum Converto 19,142.75 16,985.21 Each of the bids included tax. Commissioner O'Meara seconded the motion by Commissioner Mercer to postpone awarding the bid until the pieces of equipment can be inspected and a report made by the Engineer's Office. Unanimous. Resolution No. 96-81; Budget Transfer, Housing Rehabilitation Program: Commissioner Mercer made the motion, which Co~missioner O'Meara seconded, to approve and sign this resolution. unanimous. VFW Hall Rental Agreement: Commissioner Mercer made a motion to approve and sign the agreement with Elaine Grimm to use the building for dance classes. Commissioner O'Meara seconded the motion. Unanimous. Xerox Maintenance Contract: By formal motion, a letter was signed by the Chairman confirming renewal of the full service maintenance contracts for Xerox machines in the Auditor's and Assessor's office for 7/1/81 through 6/30/82. Bonding for RID #1 and RID #2: The Prosecuting Attorney discussed the bonding for these RID's and recommended that Roberts, Schuffelman, Mack, Attorneys, be retained to handle this matter. Commissioner O'Meara seconded the motion by Commissioner Mercer to retain the attorneys as recommended. Unanimous. Mr. Howard will initiate the process. Road Vacation Petition, Gibbs Lake Road: The Board accepted this petition from the Boy Scouts of America and set the hearing date for 11/9/81 at 10:30 a.m. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 8/24/81 Energy Conservation Grant Application: Dave Goldsmith stated that the City of Port Townsend has submitted the grant application and has requested technical assistance by contract from the County Planning Dept. in implementing the plan if the grant is approved. The Board will give further consideration to the matter before approving such assistance. DOE Grant Contract #G80-016: This grant for study of the proposed oil pipelines has been increased to $35,300 and has been extended to 2/28/82. Commissioner Mercer made a motion, seconded by Commissioner O'Meara, to accept the increase and the extension. Unanimous. Soils and Geolog~ Conference: Mr. Goldsmith reported that the PAW, SOll Conservation Service, and the Extension Service want to co-sponsor a conference free to the public in order to educate the public regarding the effect soils and geology have on the potential development of land. However, the County would be required to fund the conference for $100. Mr. Goldsmith noted that it appears there would be enough money in the Planning Commission Budget to cover the cost. He will check the possibility of a budget transfer. Moore's Mobile Home Manor: Mr. and Mrs. Moore have submitted a request to terminate blacktopping of their road short of the distance designated in the mobile home park approval because it now appears they will expand the mini-storage and will need to redesign the road at that time. The Board would not approve shortening the length of blacktopping, but suggested the Moores redesign the road at this time as they will want it when additional buildings are complete and finish the blacktopping now. . VOL 7 P,\GE r 0 2548 , ~ ? ~ r '. Minutes, Week of August 24, 1981 Page 4 Public Works re: 8/24/81 8/25/81 Recreati.on re: 8/24/81 Sheriff re: 8/24/81 Road Project Scheduling: Gary Rowe discussed the scope of several road projects which are scheduled and whether they should be contracted out. It was decided that if the Cedar Street project is put out for bid, it will be possible for the County crew to complete the other projects discussed. Call for Bids: The bid call for CRP #496, Cedar Street, was signed per motion of Commissioner O'Meara, which Commissioner Mercer seconded. Unanimous. CRP #496 Plans, Cedar Street: moved to approve and sign the O'Meara seconded the motion. Commissioner Mercer plans. Commissioner Unanimous. Pool Fees: Warren Steurer discussed fuel consumption figures for the swimming pool and what a reasonable rental rate to the County would be, as well as the tentative pool use schedule. After the summer program is completed, the discussion will be continued. FE~ffi Fundin0 Grant: By motion of Commissioner O'Meara, seconded by Commissioner Mercer, Lee Smith was authorized to hire a consultant for $3,500.00 to put the grant application together. Unanimous. Quit Claim Deed: Walter J. Engel: On 8/27/81, the Board considered Mr. Engel's offer to convey certain property rights and _.an ea13~ml;lpt in the Brueckmann Short Plat, as described in the Quit Claim Deed, to the County. Commissioner Mercer moved to accept the property rights and Commissioner O'l!eara seconded the motion. Unanimous. ATTEST: APPROVED: LZ&~-v.J B.G. Brown, Chairman ~.~ ! , ,tfAA . . 0" e r ' m er ~ c~C1~lJflr~lJJ~ . of the Board ~ VOL 7 "f,F r 02549