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Home My WebLink About076 08 <:c~ A~. T re.CtS. \l \ \'~Io~ :sc- JeWCo'N\ JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2008 BUDGET APPROPRIATIONSI EXTENSIONS FOR VARIOUS COUNTY FUNDS } } } RESOLUTIONNO. 76-08 WHEREAS, the Jefferson County Board of Commissioners did on the 1 ih day of November, 2008 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Sate and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of November, 2008, set a hearing on said emergency for the 1 ih day of November, at the hour of 10:30 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on November 5,2008 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the Resolution No. 76-08 re: 2008 Budget Appropriations/Extension attached requests. FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-240-000 SUPERIOR COURT Total General Fund $49.996 $49,996 .$Q $0 $49.996 $49,996 SPECIAL REVENUE/CAPITAUENTERPRISE/INTERNAL SERVICE FUNDS 001-122-000 JeffComm $192.340 Total Other Funds $192,340 .$Q $0 $192.340 $192,340 APPROVED this 17th day of November, 2008. JEFFERSON COUNTY BOA / OF COMMISSIONERS / j ulie Matthes, CMC Deputy Clerk of the Board philz,on. c~airman Jo~n. . ember . TO: BOARD OF COUNTY COMMISSIONERS Date: 10/23/08 RE: Request For Emergency Budget Appropriation/Extension and Amendment Jeff Com 911: E911 Telephone Department/Fund Name 122 Fund Number Commissioners: (check all that apply) IlJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount II I 7 ~, 3 ~D for this current year for the reason(s) outlined below. · IZI For funds other than Current Expense -- Is there enough Fund Balance (unencwnbered cash) to cover this additional expenditure? Yes./ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Current Bud et Description $0.00 Description Current Bud et $634,391.00 $19,500.00 $59,827.00 $20,000.00 $54,000.00 $787,718.00 BARS # Expenditure Salaries and Wages 122000010.52890.41.00 Data Mgmt Services 122000010.52810.91.00 GIF Cost Alloc 122000010.52840.49.00 E911 Training (call taker) 122000010.52870.48.00 Repair and Maintenance Revision $0.00 Revision $76,292.00 $80,083.00 $21,977.00 $9,887.00 $4,101.00 $192,340.00 New Budget $0.00 $0.00 $0.00 $0.00 $0.00 New Budget $710,683.00 $99,583.00 $81,804.00 $29,887.00 $58,101.00 $980,058.00 Reason for A ro riationlExtension Salary & Wages-JetlCom has experienced personnel turnover at a rate higher than expected resulting in the need to backfill dispatch with uniformed police officers working at overtime rates. Data Mgmt Services-late this year the Admin Board approved the purchase of a GIS mapping system. The vendor requires partial payment in 2008. GIF Cost Alloc-the rate the county charges for rent was higher than anticipated. E911 training-due to the number of new employees the cost for professional training was higher. Repair and Maintenance-JetlCom needed additional space for 2 employees who maintain the computer operations for JetlCom. A small trailer was purchased to meet that need. There is enough unencumbered cash in the JetlCom 122 fund to cover these additional expenses. RECEIVED ResP7::1L JEFFERSON COUNlY C()I\~C\~ISSfONERS " TO: BOARD OF COUNTY COMMISSIONERS Date: 10/23108 RE: Request For Emergency Budget Appropriation/Extension and Amendment SUPERIOR COURT Department/Fund Name 001-240-000 Fund Number Commissioners: (check all that apply) IZJ Please be advised that after a thorough examination of my . current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $49,996.00 for this current year for the reason(s) outlined below. Cl For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Cl Please be advised that a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 512.81.41.0003 Conflict Defense Attorney $50,960.00 $32,000.00 $82,960.00 512.21.41.0070 Evaluations/Expert Services $10,500.00 $13,746.00 $24,246.00 512.21.41.0030 Interpreter Services $260.00 $2,500.00 $2,760.00 512.21.41.0090 Judge Pro Tern $1,040.00 $1,750.00 $2,790.00 $0.00 $62,760.00 $49,996.00 $112,756.00 Reason for Appropriation.rox.t~llsion "'Criminal filings are up and the number has steadily remained 40 above Y1D 2007. The increase in filings also reflects an increase in cases involving multiple defendants requiring multiple conflict attorneys. · *There has been an increase in evaluations for mental health (organic and drug related), psychosexual evaluations in sex cases 'and investigative services for indigent defendants. . "'This year we have had 3 domestic cases filed that involved indigent parties requiring interpreters at county expense. The Superior Court and District Court implemented a LAP plan which qualified each court for $500 interpreter reimbursement which helped but didn't make a dent in the actual amount paid out YTD. "'The Judge Pro Tem line item is used for cases that Judge Verser can't hear and that have been bumped multiple times by cases with statutory au!h()rity. This Year we have paid out on one case and have yet to receiveJl1e billing on the 2nd case that lasted 6 days. The Judge Pro Tem fee is set by the Administrative Office of the Court and half of what the county pays is reimbursed by AOC. Respectru~/~ . JEFFERSON COUNTY BOARD OF COMMISSIONERS Consent Agenda Item FOR THE WEEK OF: November 17.2008 I. Description -- A brief description of the agenda item. Public Hearing II. Issues -- A short outline of the major issues or areas that should be given particular attention. 2008 Budget appropriations have been requested by JeffCom and the Superior Court to cover unanticipated expenses. Notice of this hearing was properly published. III. Action -- What is the nature of the action the Board is being asked to take (discussion, approval of a contract, support for a grant, etc.). Take public comment on the proposed 2008 budget appropriations. Reviewed By: ~ c&~:m~ 1#~3 Date