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HomeMy WebLinkAboutM 030182 ~ BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Jerdine C. Bragg Milt Sanstrom, P.E. M I NUT E S Week of March 1, 1982 All members were present when Chairman Brown called the meeting to order at 10:00 a.m. Jenny Acres Short Plat: Jeff Ingman explained that he is having difticulty in obtaining all the necessary signatures to com- plete this short plat and requested a six month extension beyond the March 13, 1982 expiration date. Commissioner O'Meara moved to allow the extension for six months. Commissioner Mercer seconded the motion. Unanimous. Temporary Office at Shine Ferry Site: Jeff Ingman also requested permission to again set up a temporary real estate sales office in the same location as last summer. The temporary building would be placed in April, for use beginning approximately May 1, and would be open for three to four months. The Board approved this plan. Approval of Minutes: The Board approved and signed the minutes for the week ot February 22, 1982 as presented, following a motion by Commissioner O'Meara, seconded by Commissioner Mercer. PUD Status Report: Dick Kint met with the Board to bring them up to date on activities related to the PUD's movement to acquire hydroelectric permits. There is some question about whether the PUD can do this without it going to a vote of the people. Mr. Kint is presently waiting for a legal interpretation of the laws. There was further discussion about the feasibility of the PUD providing electric service and general information. Budget Appropriation; Central Services: Commissioner Mercer made the motion, which Commissioner O'Meara seconded, to approve and sign the hearing notice on this matter, Resolution No. 22-82. Budget Transfer; Planning Department: sioner Mercer, seconded by Commissioner O'Meara, transferring $240.00 was approved and signed. By motion of Commis- Resolution No. 23-82 Budget Transfers; Public Works Department: Commissioner Mercer seconded Commissioner O'Meara's motion to approve and sign Resolution No. 24-82 for transfers as specified. The meeting was recessed until Tuesday, March 2, 1982, at which time all members were present to continue regular business. Bid Openings; Liquid Asphalt: At the appointed time, the following bids were opened and read into the minutes: Chevron Asphalt Co., $207,810.00; U.S. Oil and Refinery Co., $424,400.00. A motion to have the Engineer evaluate the bids and make a recommendation was made by Commissioner O'Meara, seconded by Commissioner Mercer. Later, Mr. Sanstrom gave his written evaluation which noted a correction in the extensions on the U.S. Oil bid and discussed price increase/decrease clauses, transportation costs, and availability. He pointed out that, for all practical purposes, the unit price is the same from both bidders. On the Engineer's recommendation, Commissioner O'Meara moved to award , VOl 8 rAl;~ ; 0 405 ,< Minutes, Week of March 1, 1982 Page 2 the bid to both companies and to make purchases based on availability. Commissioner Mercer seconded the motion. Unanimous. Contract, Reimbursable Work by Clallam County: Commissioner O'Meara made a motion tor the Chairman to sign this request for a Drott and operator. Commissioner Mercer seconded and the motion was unanimously approved. Professional Services Contract; Patricia Biro: This con- tract for communications disorders specialist services tor the Health Department was signed by the Chairman following a motion by Commis- sioner Mercer, seconded by Commissioner O'Meara. Shorelines Mana ement Advisory Commission Reappointments: Commissioner ercer move to wa~ve t e ore ~nes Master P an restric- tion against serving more than two terms, and reappoint Charles Anderson for a third term, and Betty Thomas for a second term on the Advisory Commission. Both terms are from March 1, 1982 through February 28, 1985. Commissioner O'Meara seconded the motion. Unanimous. VFW Hall Rental: Commissioner Mercer seconded the motion by Commissioner O'Meara to approve the rental agreement with Marinell Burnham for use of the hall for dance classes March 15, 1982 through April 28, 1982. Unanimous. Personnel Policy: The Board unanimously approved Commis- sioner Mercer's motion, seconded by Commissioner O'Meara, to sign Resolution No. 25-82 adopting the personnel policy. Proposed Fire District, Clearwater: The Board received a petition from Clearwater residents tor creation of a fire district for the area described. The petition was turned over to the County Auditor for verification of signatures. BUSINESS FROM COUNTY DEPARTMENTS: Extension Service re: 3/4/82 Advance Travel Expense Request: By motion of Commissioner O'Meara, seconded by Commissioner Mercer, Sally Weinschrott's request for advance travel funds to attend meetings in Portland and Pullman was signed by Chairman Brown. Planning re: 3/1/82 Short Plat #S3-81; Chevy Chase Properties: Rachel Nathanson reported that previous ownership had been cleared up and a new plat certificate issued. Commissioner Mercer made a motion for the Chairman to sign final approval. Commis- sioner O'Meara seconded the motion. Unanimous. Request for Use of County Right-Of-Way: Dave Goldsmith reported that Ronald Smith has requested use of the County right-of-way in order to facilitate adequate parking access at the restaurant he is planning to open on the highway at the City/County line. The Engineer has no objection, providing the curb is placed no closer than fourteen feet from the center line of the existing roadway and that the edge of the road is striped. The Board had no objection to his use of the right-of-way, providing that he comply with the two stipulations by the Engineer and as long as the County can rescind the agree- ment if the right-of-way is required for County use. Formal action will be taken when final plans are submitted. County Right-Of-Way in Sunny Slope Plat, Brinnon: Richard Wagner, owner ot Lot 16, has requested permiss~on to install a drainfield in the unused right-of-way. Dave Butler, owner of Lot 15, claims to have an agreement with the County for use of the entire right-of-way. Research indicates that Mr. Butler was, in fact, given verbal per- mission to use the half of the right-of-way adjoining his lot, but there is no written agreement. Following , VOL 8 ~'O' rAG~ f: 406 " " Minutes, Week of March 1, 1982 Page 3 discussion, the Board determined that each owner may use 25 feet of the right-of-way adjoining his lot for other than permanent structures until such time as the County decides to use the right-of-way; that a drainfield con- stitutes a permanent structure and is, therefore, not allowed; and that the center 10 feet of the right-of-way are to remain unused by either party. Public Works re: 3/1/82 Call for Bids: The Board unanimously approved this bid call tor construction of an equipment storage shed at the landfill, following a motion by Commissioner Mercer, seconded by Commissioner O'Meara. Flood Prevention, Quilcene River: The Board read a letter regarding this matter trom the Corps of Engineers to Milt Sanstrom. No action was taken. 3/2/82 Leave of Absence; Bruce Laurie: Per motion by Commis- sioner Mercer, seconded by Commissioner O'Meara, a leave of absence without pay was granted Mr. Laurie for the month of August, 1982. Unanimous. 3/4/82 Request for Reimbursable Work: Following Commissioner Mercer's motion, which Commissioner O'Meara seconded, this request/agreement for use of a steel wheel roller and operator by the Port of Port Townsend was approved. The meeting was recessed, and was reconvened on Thursday, March 4, 1982 with all members present for the purpose of a meeting regarding data processing. Tax Roll System Computer Program: The Treasurer, the Assessor and Jay Barschdort of Omega Systems met with the Board to discuss billings, reports and recording receipts. Since the State Auditor's Office is currently conducting an in-depth audit of the tax roll system, no action will be taken at this time to put this information on the computer. The time table for doing so will depend largely on funding. County Insurance: Homer Smith presented a Statement of Value listing County property. Chairman Brown signed the statement following a motion by Commissioner Mercer, seconded by Commissioner O'Meara. APPROVED: B.~~ ~~ ' t l . A Ad. 'eara,~A ~Irrt,~, arro M. Mercer, Mem e . ./' ATTEST: ~..t'e~ ~17 ~ne . ragg,' k ot the Board ~VOl 8 a~ EO 407 - -