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HomeMy WebLinkAboutM 031582 " '. r BOARD OF JEFFERSON COUNTY COMMISSIONERS District No.1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Jerdine C. Bragg Milt Sanstrom, P.E. M I NUT E S Week of March 15, 1982 Chairman Brown called the meeting to order at 10:00 a.m. All members were present. Hearing; Proposed Budget Appropriation, Central Services: Chairman Brown opened the hear~ng. No one appeared to speak for or against, and the hearing was closed. Commissioner Mercer seconded the motion by Commissioner O'Meara to sign Resolution No. 27-82 a9propriating $18,000.00 for Central Services to be expended for resolving Public Works data processing problems. Public Works will be billed for expenditures. ~. -------Approval. . of Minutes:---TIieuBoard-urianlmoU-sTy-approvea-and signed the minutes tor the week of March 8, 1982, with one spelling correction, following a motion by Commissioner Mercer seconded by Commissioner O'Meara. Trust Account for Septic System Replacement; Garden Court Appartments: The Board read a letter trom Jimmie Cotton requesting that the original on-site sewage disposal contract for these apart- ments be voided and the trust account closed, based on the fact that funds for replacement of the system are also required to be deposited into an account supervised by the Farm Home Loan Administration. The Board will discuss this matter with the Prosecuting Attorney and the District Sanitarian. Claim for Damages Regarding Sale of Abandoned Vehicles: A letter from Robert C. Randolph, Attorney, making a claim on behalf of all individuals whose vehicles were sold after being determined to be abandoned was reviewed. There was only one such sale in Jefferson County, which was in 1979. The matter was referred to the Prosecuting Attorney. Hearing; Amendment to Subdivision Ordinance 1-79: The ~ear- ing was opened by Chairman Brown, at which time Rachel Nathanson and Bruce Laurie discussed the matter with the Board on behalf of the Planning and Public Works Departments. No one else appeared to speak for or against the amendment. The hearing was closed. Commissioner Mercer seconded the motion by Commissioner O'Meara to approve and sign Ordinance No. 4-82 adding Section 5.40, Inspection. Unanimous. VFW Hall Rental Agreement; Camp Fire Girls: Commissioner O'Meara's motion to approve and sign this agreement with Jean Forker on behalf of the Camp Fire Girls for one-day use was seconded by Commissioner Mercer and unanimously approved. Hearing; RID No.2 Assessment Roll: At the appointed time, Chairman Brown opened the hearing on the assessments for Sentinel Firs Road. Eleven people attended the hearing, as well as Gary Rowe from the Public Works Department and representatives of the press. Several individuals questioned the disparity between the original estimate of cost ($63,000.00) and the actual cost (in excess of $85,000.00). Chairman Brown stated that the difference was most likely due to the estimate being low and the escalation of costs between the time of the ,WL B t,V fa 499 , Minutes, Week of March 15, 1982 Page 2 estimate and the bid and contract process. One individual complained of a drainage problem which he attributes to the road. Gary Rowe explained that the road construction did not create a drainage prob- lem, that the drainage problem predated the road. Gene Daily, repre- senting a property owner, stated that Mrs. Tucker was not notified of the work being done prior to notification of the assessment. Mrs. Bragg, Clerk of the Board, confirmed an error had been made and Mrs. Tucker had not been notified previously. Chairman Brown pointed out that this does not, however, remove Mrs. Tucker's obligation; that the payments may be paid over a ten-year period; that no payments will be required until such time as the bonds or some other means of financing is obtained. Melvin Brook's brother appeared to object, on his behalf, to being assessed for a road which provides no benefit whatever to his land-locked property. Chairman Brown said that, in his opinion, property which can not be accessed should not be assessed. It was noted that there are other lots besides Mr. Brook's lot 31A which fall into this category. The owner of lots 40 and 40A reported that when they bought their property in May of 1979, nothing was included in the escrow to indicate that they would be charged for the road construction and she wondered whether the sellers of the property could be held liable for this assessment. She was informed that this would be a legal matter and an attorney should be consulted. The question was asked whether any work done now by the County to correct drainage problems would be charged to the RID, and Mr. Rowe and Chair- man Brown both stated that no additional costs will be assessed. Commissioner O'Meara moved to continue the hearing to April 27, 1982 at 10:30 a.m. Commissioner Mercer seconded the motion. Unanimous. Hearing; Road Vacation Petition, Portion of Lillian Street: The hearing was opened and Rachel Nathanson reviewed this petition for vacation of the 60 foot unconstructed right-of-way in Eisenbeis Bay View Addition presented by Clarence D. Bramhall, as well as County plans in the area, Planning Commission recommendations, etc. Dave Goldsmith, Gary Rowe, and Mr. Bramhall became involved in the discussion of the Planning Commission recommendations: l)It was recommended that the Board take formal action to close, but not vacate, Elwood, Charles and Eisenbeis Avenues and the alleys in Blocks 18, 25, and 32 on the east side of Highway 20 in order to limit accesses onto the highway. There was disagreement about whether this was necessary, since these avenues and alleys are not presently open, but it was de- termined that this would be a separate action from this petition for vacation. 2)The recommendation relating directly to this petition was to vacate outright the east 30 feet of Lillian Street, excluding Elwood, Frederick, Bayview (which was later found to have been vacated between Blocks 18 and 24 previously), Charles and Eisenbeis Avenues, and to vacate the west 30 feet of Lillian Street in exchange for a 30 foot strip adjoining the highway in Blocks 11, 18, 23, 32 and 37 in order to provide a buffer along the highway, the west 30 feet of Lillian Street not being vacated at all in Blocks 5 and 10. With no additional comment forthcoming from the floor, the hearing was closed and the Board determined that they would accept the rec- ommendation of the Planning Commission, as stated in item 2 above, if the property owners involved execute a property exchange. Therefore, Commissioner O'Meara made a motion to delay action until April 5, 1982 at 2:00 p.m. in order for the other property owners to be contacted and, if they are agreeable to the property exchange, for appropriate documents to be drawn. Commissioner Mercer seconded the motion. Unanimous. The meeting was recessed. All members were present when the meeting reconvened on Tuesday, March 16, 1982, to continue regular business. Dispute Regarding Road to Heinzinger Property, Marrowstone: Mr. L.W. Heinzinger appeared betore the Board to clarity ownership ot a road running off Flagler Road, now bearing a sign labeled "Heinzinger- Private Road". Mr. Heinzinger contends it is a private road, but it has purportedly been maintained by the County for a period exceeding seven years and was established as a County Road by the County :c "n' ~lJl)L b w,~'tl' r IU 500 ; . . Minutes, Week of March 15, 1982 Page 3 Commissioners per their minutes of April 4, 1940. Mr. Heinzinger is involved in litigation over the road with his neighbors regarding use and access. Further research will be done before any position is taken by the Board. Interlocal Agreement for Animal Control: The Prosecuting Attorney presented this agreement with the City ot Port Townsend for approval. Commissioner O'Meara moved to approve and sign, and Commissioner Mercer seconded the motion. Unanimous. Mr. Howard will transmit two copies to the Mayor for execution. The meeting was recessed. On Wednesday, March 17, 1982, the Board conducted the Health Board meeting, then reconvened their regular meeting briefly to continue business. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 3/15/82 SEPA Threshold Determination; Glen Cove Industrial Park: William Sperry, Neil and Nancy Slater appeared on their own behalf. Rachel Nathanson reviewed the proposal, checklist and mitigative measures for construction of the first eight buildings in this industrial park. Following extensive discussion, during which the words "Prior to the hard surfacing of driveways and parking areas" was deleted from item 2 under Mitigative Measures in the checklist, Commissioner O'Meara made a motion for the Chairman to sign the Proposed Declaration of Non- Significance. Commissioner Mercer seconded the motion. Kala Point Advertising Sign: A request has been received to place a sign at the airport cutoff on Highway 20. After discussion, it was determined that additional in- formation is needed before the Board decides whether to grant permission, via the State Highway Department, per Resolution No. 85-81. Dave Goldsmith will contact Kala Point Company. Army Corps of En ineers Public Notice 071-0YB-2-004693; ort ern T~er Pipe ~ne: Mr. 0 sm~t reporte t,at, contrary to previous working agreement and specific request to the Corps on November 26, 1979, notice has been received that the Corps has issued a permit to Northern Tier for an underwater pipeline. Per motion by Commissioner Mercer, seconded by Commissioner O'Meara, Chairman Brown signed a letter to the Corps objecting to the permit, expressing discontent with the lack of local cooperation in this instance, and requesting a copy of conditions imposed with the permit to minimize environmental risk. Right-of-Way Use, Sunny Slope, Brinnon: Mr. Goldsmith reported that Richard Wagner and Dave Butler had both responded in agreement to the conditions placed on their use of this right-of-way discussed March 1, 1982. SEPA Threshold Determination; Coyle Community Club: Dave Goldsmith reported on this prop~sed addition to the Community Club dock. Following review of the check- list, Commissioner O'Meara seconded the motion by Com- missioner Mercer for the Chairman to sign the Proposed Declaration of Non-Significance. Unanimous. Dosewallips River Alteration: Mr. Goldsmith asked for direction on the range ot residents to be notified of the proposed alterations. The Board recommended that all residents in the area, rather than just those most affected, be invited to a public meeting. Discussion ensued on possible organization/structure of a flood control district. ,~~ 8 ~1F rrl 501 . ~ ." Minutes, Week of March 15, 1982 Page 4 Public Works re: 3/16/82 3/17/82 Sheriff re: 3/15/82 3/16/82 Beaver Valley Road Design: Gary Rowe provided a written report on the alternatives for the design and discussed these with the Board. Mr. Rowe recommended paving over existing roadway, widening shoulders to four feet and creating turnouts where possible, with County crews doing grading and asphalt being contracted out. The Board directed him to go ahead with shoulder work done by the County. Paving schedule will depend on the budget and other projects. Purchase of Crushed Rock; DNR: Mr. Rowe provided copies ot correspondence with DNR outlining the proposed con- tract for obtaining rock from Winfield Pit. There was brief discussion. Traffic Safety Representative: Commissioner Mercer made a motion, seconded by Commissioner O'Meara, for the Chairman to sign a letter to the Traffic Safety Commission designating Gary Rowe as the representative for Jefferson County. CRAB Annual Certification: Commissioner O'Meara made the motion to approve this certification to the County Road Administration, per WAC 136-04, and for the Chair- man to sign it. Commissioner Mercer seconded. Unanimous. New Jail Facility Bed Increase: Lee Smith and Ralph Hall discussed their reasons tor asking the Board to write the State Jail Commission requesting permission to increase the number of beds in the new jail facility from 17 to 25, with no increase in the amount of money to be received. The Board agreed to do this and asked them to draft a letter for signatures. New Jail Facility Funding: Sheriff Smith reported that, in working with the architect, it has become necessary to know exactly how much funding the County can be committed to. FEMA funding is questionable, with the current eco- nomic situation. Chairman Brown stated that the maximum amount the County can provide is the $190,000.00 originally agreed upon. If FEMA does not come through, the facility will have to be scaled down, if necessary, to be built with the State Jail Commission allotment and the County contribution. The plans and requirements for the new jail were discussed. Commissioner Mercer then made a motion for the new jail to be designed to fit the budgeted amount to be received from the State plus $200,000.00 (an increase of $10,000.00) from the County coffers, with the facility to be upgraded if FEMA funds are received. Commissioner O'Meara seconded the motion. Unanimous. Compliance with Custodial Care Standards and Extension of Construction Start Date; New Jail Facility: After discussion with the Sherift, Chairman Brown signed a letter to the State Jail Commission requesting a six- month extension to the jail project schedule and trans- mitting certification of intent to comply with custodial care standards, following the motion by Commissioner Mercer, seconded by Commissioner O'Meara. AP~~,~) B. . rown, 'a~ rman a)~<it~~-/ {L~~~ttl!lJ:({!j~1e; fl"fEST: 11 ~. /7 ~ /e~ 'N.J~ ~ · . ,\r~~ne C. Brag ;~rk ot the Board ,VOL 8 fAtE ~ 0 SOZ