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HomeMy WebLinkAboutM 060782 ~,;'. BOARD OF JEFFERSON COUNTY COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Jerdine C. Bragg Milt Sanstrom, P.E. M 1 NUT E S Week of June 7, 1982 The meeting was called to order at 10:00 a.m. by Chairman Brown. All members were present. New Jail Construction: Sheriff Smith, Ralph Hall, and Daviej Johnston met with the Board to discuss various aspects of the con- struction planning for the new facility. Cell doors and locking mechanisms were discussed. It was decided that a separate bid call will be made for locks. Soils testing will be done, and a bid call for clearing of the site by cold-decking the timber will be issued by the Board. Mr. Johnston will flag the area to be cleared. There was additional discussion of miscellaneous details. Gardiner Comrnunicy Center: David Johnston reported that a carpenter has completed the bracing of the floors and an electrician found the problem with the electrical system. He submitted the bills for this work. Hearing; Petition to Vacate Platted Right-of-Way in Nolton's East Port Townsend: The hearing on this petition submitted by Kenneth Anderson was opened by Chairman Brown. Six persons attended the hearing, with no one speaking in favor and one person speaking against. Rachel Nathanson reported on the Planning Department and Planning Com- mission findings. Following discussion, the hearing was closed, and Commissioner Mercer seconded Commissioner O'Meara's motion to deny the petition, but to allow property owners to clear the right-of-way to provide a trail for foot traffic only. Unanimous. Contracts ;-juve-riiie-DLver-Sro!l: Harriette Buchmann Presented contracts with Onda Kilham and Jim Gunderson for professional services to the Clallam/Jefferson Counties Department of Juvenile Diversion. Commissioner Mercer made the motion, seconded by Commissioner O'Meara, to approve and sign the contracts. Unanimous. Approval of Minutes: Following rewording regarding variance granted to Tom Woodbury, Commissioner O'Meara made a to approve and sign the minutes for the week of May 24, 1982. missioner Mercer seconded. Unanimous. the motion Com- Approval/Signing of Bills: May bills for payment in June were reviewed and signed by each member of the board. Hearing; Petition to Vacate Portion of Usage Right-of-Way, Dosewallips Road: The hearing was opened by Chairman Brown. Rachel Nathanson presented the findings and recommendations. No one appeared to speak for or against the vacation, and the hearing was closed. There was discussion regarding whether the County had expended funds in realignment of the road which should be recouped. This matter will be researched. Commissioner Mercer moved to approve the vacation, subject to granting of a utility easement and subject to compensation if it is found that funds have been expended by the County. Development of Off-Road Vehicle Plan: Commissioner Mercer seconded Commissioner O'Meara's motion to approve and sign Resolution LVOL 8 mtC 01153 . ''+ Minutes, Week of June 7, 1982 Page 2 No. 57-82, a request for funding for the development of this plan from the Interagency Committee for Outdoor Recreation. Unanimous. Hearing; Vacation Petition, Alley and Portion of Prospect Avenue: Cha~rman Brown opened this hearing regarding the pet~tion submitted by Marvin and Ella Yanke for vacations in the Plat of Iron- dale Division 4. The findings and recommendations were reviewed by Rachel Nathanson. Three individuals appeared for the hearing, with one speaking against the vacation. Following discussion, the hearing was closed, and Commissioner O'Meara moved to vacate the alley in Block 103, but to deny vacation of the platted right-of-way of Prospect Avenue, in line with the Planning Commission's recommendation. Commissioner Mercer seconded and Chairman Brown made it unanimous. Contract; Developmental Disabilities Program Funding: Chairman Brown reported that he signed this contract regarding funding for the second half of 1982 on June 2, 1982 per the agreement by phone of Commissioners O'Meara and Mercer on that date. Joint Resolution, Hood Canal Bridge Toll: This resolution, forwarded by the Clallam County Board ot Commissioners with a request for both the Jefferson County Commissioners and the City of Port Townsend to join them in signing it, was received. Since the Board had, instead, drafted and signed their own resolution previously, they unanimously declined to sign the joint resolution, per motion by Commissioner O'Meara, seconded by Commissioner Mercer, and will so notify the Clallam County Board of Commissioners. Letter of A preciation, Hood Canal Advisory With the Boar s approva, a~rman rown s~gne t ~s since April, addressed to the Kitsap and Mason County missioners. Site for New Library Building: Al Latham represented the Citizens' Advisory Committee. Eight persons attended the meeting, at which three possible locations, as selected by the Committee, were presented. Each of the locations is on County land adjacent to the Tri-Area Community Center. There was discussion as to pros and cons of each location. A Library Board member stated that the Committee will be presenting their recommendations to the Library Board shortly, and requested that the Commissioners give some indication regarding their willingness or unwillingness to approve any of the proposed locations. Chairman Brown stated that they would need to see the building plans and have the Public Works Office research traffic flow prior to making a decision. Mr. Latham and others asked for direction in the next steps that should be taken in the process. Chairman Brown indicated he did not know exactly what would be the best procedure, but suggested that the Library Board go ahead with the design of the building and attempt to acquire estimates on required parking, etc. The meeting was recessed until Tuesday, June 8, 1982, at which time all members were present. Hearing; Final Assessment Roll, RID #2: This hearing, con- tinued from April 27, 1982, was attended by tour individuals. Willie Rutter, following discussion, stated that he would provide an easement across the property he still owns to any lot which is landlocked. Gary Rowe, of the Public Works Department, agreed to draw up the ease- ments needed. By motion of Commissioner Mercer, seconded by Commis- sioner O'Meara, the hearing was continued to June 22, 1982 at 10:30 a.m. Unanimous. Memo of Understanding; DNR Roads: This agreement regarding County use ot certain State torest access roads was approved and signed when Commissioner Mercer seconded Commissioner O'Meara's motion. Unanimous. Contract/Resolution for Professional Services; Environmental Health Specialist: This contract between the Bremerton-Kitsap County Health Department and the Jefferson County Health Department for the lVOL 8 l'AGtC 01154 .-,.; Minutes, Week of June 7, 1982 Page 3 professional services of an Environmental Health Specialist during Randy Durant's vacation was assigned Resolution No. 58-82, and signed by Chairman Brown upon a motion by Commissioner O'Meara, seconded by Commissioner Mercer. Bid Opening; 700 Tons Asphalt Concrete Class B: Bids for paving of County Road #216 and other various work were opened and read into the minutes: Interstate Asphalt, $36,120.00; Lakeside Marine, $42,400.00. The Engineer's estimate was $47,500.00. Commis- sioner Mercer moved to award the contract to Interstate Asphalt, pro- viding computations are found to be correct by the Public Works Department, and Commissioner O'Meara seconded the motion. Unanimous. Bid Opening; Pavement Marking for 1982: The only bid received was trom KASPAC Corp. tor $17,363.00, slightly below the Engineer's estimate of $17,657.50. Following a report by Gary Rowe that all computations in the bid were correct, Commissioner Mercer moved to award the contract to KASPAC Corp. Commissioner O'Meara seconded. Unanimous. Well Protection Easement, Bradshaw Avenue: Commissioner Mercer made a motion to grant John Johnson a well protection easement onto Bradshaw Avenue. Commissioner O'Meara seconded the motion. Unanimous. Day Labor Versus Contract Work, Road Projects: Bruce Seton and Sam Swanson appeared betore the Board to state that their businesses are having financial difficulty due to lack of work in this area. They requested that the County discontinue use of County crews for construction and rebuilding of roads, maintain crews only for maintenance, and provide work for local businesses. They pointed out that in the past, the County did not do any projects involving more than $25,000.00, but recently much larger jobs are being done by County crews. Chairman Brown stated that, previously, the law did not allow the County to do any project which was over $25,000.00 with day labor. This has now changed, but the County has not increased equip- ment or work force in order to undertake larger projects and, the fact is, the County does not have the funds to let contracts for work County crews can do without equipment/salary increases. Chairman Brown also stated that some projects which they would like to do and for which the current County work force would not be adequate cannot be considered due to lack of funds. There was further lengthy dis- cussion of past, current and projected projects and other aspects of the situation. Hearing Date; Petition to Vacate: By motion of Commissioner Mercer, seconded by Commissioner O'Meara and unanimously approved, July 12, 1982 at 10:30 a.m. was chosen for the hearing regarding James Hermanson's petition to vacate an alley in Block 83 of the Supplementary Plat of Captain Tibbals Lake Park. BUSINESS FROM COUNTY DEPARTMENTS: Assessor re: 6/8/82 Maintenance/Enhancement Request: Corrections to the Tax 30 Program were authorized by Chairman Brown's signature following discussion with John Achey and a motion by Commissioner Mercer, seconded by Commissioner O'Meara. Appointment of Chief Appraiser: The Board received Jack Westerman's letter explaining the staff situation in his office and recommending Mark McCready for the position of Chief Appraiser recently vacated by Randall Thompson upon his retirement. No action was taken. Community Services re: 6/8/82 Out-Of-State Travel Request: With the approval of the supervisor and department head, and per the motion by Commissioner Mercer, seconded by Commissioner O'Meara, Chairman Brown approved Judy Van Auken attending a seminar in Portland, Oregon on June 10-11, 1982. LVOL 8 'rur rta_ o 1155 . , ~.... Minutes, Week of June 7, 1982 Page 4 Planning re: 6/7/82 Subdivision Variance Request; Island Savings and Loan: Rachel Nathanson presented this request regarding the five-year resubdivision restriction due to extenuating circumstances involving a loan foreclosure. The land involved is near the Chevy Chase Golf Course. Based on the findings and recommendation of the Planning Commission, Commissioner Mercer moved to approve the variance. Commissioner O'Meara seconded the motion. Unanimous. Short Plat #S15-8l; Odin Nelson: This short plat was presented tor tinal approval by Rachel Nathanson and, following brief discussion, Chairman Brown signed the final short plat per motion by Commissioner Mercer, seconded by Commissioner O'Meara. Unanimous. Short Plat #S4-82; Ron Putas: Ms. Nathanson also pre- sented this short plat with a brief review. Commis- sioner Mercer seconded Commissioner O'Meara's motion for the Chairman to sign the final short plat. Unanimous. SEPA Threshold Determination; Charles Powell: Peter Friedman reviewed this proposal to install tloats for seasonal oyster spat collection outlined in SMSDP Application #7-82. Commissioner Mercer made the motion for the Chairman to sign the Final Declaration of Non- Significance and Commissioner O'Meara seconded. SEPA Threshold Determination; Marlyn/Lola Kottsick: This proposal to construct a private boat moorage dock, per SMSDP Application #9-82, was also reviewed by Mr. Friedman. Commissioner Mercer's motion for the Chairman to sign the Final Declaration of Non-Significance was seconded by Commissioner O'Meara. Transmittal of Aquaculture Amendments: With the Board's approval, Chairman Brown signed a letter to the Depart- ment of Ecology Transmitting these amendments to the Shoreline Management Master Program. Shoreline Management Commission Resignation: The Board accepted Robert Haugland's resignation trom this Commis- sion and will write a letter of appreciation. There are now two vacancies on the Commission. Mr. Friedman pre- sented two letters of interest which he has received, but the Board decided not to make any appointments until another advertisement has been published. Mr. Friedman will submit the notice for publication. A ency Status, Protection Island Water av~ 0 sm~t presente a etter to tea am ounty Board of Commissioners refusing to accept lead agency status, since no official application regarding the project has been made. All the Commissioners signed the letter. Draft Flood Ordinance: Mr. Goldsmith reported that the tirst dratt was reviewed by the Federal Emergency Management Agency and rejected as not in compliance with their model ordinance. This redraft has been sub- mitted to FEMA, and the ,final, acceptable ordinance must be adopted and submitted by July 19, 1982 in order to ensure participation in the FEMA-administered flood insurance program. There was considerable discussion. Per motion by Commissioner Mercer, seconded by Commis- sioner O'Meara and unanimously approved, a public hearing regarding this matter was scheduled for July 8, 1982 at 7:30 p.m. at the Quilcene Community Center. Memorandum of Understanding; Airport Study: Mr. Goldsmith '.VOL 8 fAG: 01156 . .. -. Minutes, Week of June 7, 1982 Page 5 Prosecuting Attorney re: 6/7/82 Public Works re: 6/8/82 Treasurer re: 6/8/82 ATTEST: reviewed the working draft of this memorandum to be signed by the County and the Port of Port Townsend regarding areas of jurisdiction and responsibility related to the proposed airport facility. Office Budget: John Raymond discussed various necessary adjustments relating to salaries and office rent. He also reported that some furniture and office equipment which belonged to Bill Howard personally will need to be replaced, although he is checking all County offices for excess furniture and equipment. Discussion regarding whether the Deputy Prosecuting Attorney should be full- time resulted in the decision, by motion of Commissioner O'Meara, seconded by Commissioner Mercer and made unanimous, that both the Prosecuting Attorney and Deputy Prosecuting Attorney positions should be fulltime, with the Prosecuting Attorney receiving a salary of $30,000.00 and the Deputy Prosecuting Attorney receiving up to $25,000.00 per year, depending on qualifications. Reimbursable Work; PUD: This request for the County to survey a one-acre well site at Shine was approved and signed by motion of Commissioner O'Meara, seconded by Commissioner Mercer. Unanimous. Well Site, Hoh County Shop: The Board read Milt Sanstrom's letter to theClallam County Health Department requesting inspection and approval of the proposed well site. Maintenance/Enhancement Request: Modifications to Tax 55 and 56 Programs was authorized by signature of Chair- man Brown on Commissioner Mercer's motion, seconded by Commissioner O'Meara. APPROVED: B~~~ altk~ . , :tJ A./- ./ .. Mear, em er cr;/!!2ft!!MlJJ2; ,rfJ)~/)/ lVOL 8 rAG~ 01157