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HomeMy WebLinkAboutM 070682 ,~ BOARD OF JE FE&SON COUN~Y'COMMISSIONERS District No. 1 Commissioner: District No. 2 Commissioner: District No. 3 Commissioner: A.M. O'Meara, Member B.G. Brown, Chairman Carroll M. Mercer, Member Clerk of the Board: Engineer: Jerdine C. Bragg Milt Sanstrom, r.E. M I NUT 6 S Week of July 6, 1982 Chairman Brown called the meeting to order at 10:00 a.m. on Tuesday, following the Monday holiday. All members were present. New Jail Facility Construction Plans: Architect David Johnston explained the distribution ot tunding to the Emergency Oper- ations Center and discussed the proposed design of the building. Following discussion of both the funding and the plans, Commissioner Mercer made a motion for Chairman Brown to sign approval of the Outline Specifications and Cost Estimate for the Jefferson County Jail as pre- pared by Mr. Johnston. Commissioner O'fvleara seconded the motion. Unanimous. Hearing; Vacation of Alley, Block 2, Olsen's Addition: Petitioner Katherine Lytle was present when Chairman Brown opened the hearing and Planner Rachel Nathanson reviewed the proposed vacation. Ms. Nathanson reported that, although the Planning Commission has not reviewed this petition, the preliminary investigation has elicited no opposition. An adjacent property owner, Evelyn Tiebeau, spoke in favor of the vacation. The hearing was closed when no further comment was forthcoming. It was the consensus of the Board that, in this instance, a Planning Commission recommendation would not be required, and Commissioner O'Meara made a motion to approve and sign Resolution No. 65-82, Order of Vacation. Commissioner fvlercer seconded the motion. Unanimous. Approval of Minutes: Commissioner Mercer seconded Commis- sioner O'Meara's motion to approve and sign the minutes for the week of June 28, 1982, with the addition of information regarding an appointment made to discuss the South Bay Lane cul-de-sac. Unanimous. Cape George Road Improvements: A member of the Cape George Road Committee met with the Board to report on the estimated costs of road improvement for these private roads. He asked if the figures they were quoted were reasonable. Gary Rowe, County Construction Engineer, was present and he confirmed that the figures seem reasonable, but indicated that there could be variables and suggested that they contact some contractors for additional estimates. In response to a further inquiry, Chairman Brown explained the process for forming an RID. Computer Systems/Programs: Jay Barschdorf reviewed progress on the IFfvlS revisions and stated that he believes NCR is not performing adequately. His comments reiterated information contained in his written reports of June 28 and June 30, and specifics were discussed. Chairman Brown pointed out that NCR is required only to meet BARS requirements and that other enhancements, outside these perameters, cannot be demanded of NCR at no cost. Therefore, it is important to differentiate which items are revisions to meet BARS and which are actually enhancements. Mr. Barschdorf asked the Board to write NCR, taking some position on incomplete revisions, since it is his opinion that NCR representatives feel the Board is satisfied with the program and are not making timely progress on revisions. The Board agreed to .VllL 8 lAt.: 01417 . Minutes, Week of July 6, 1982 Page 2 write a letter. Mr. Barschdorf presented his proposal for the extension to his contract and stated that, in part, this extension is necessary because NCR has not met their obligations in a timely manner. The Board will address this issue also in their letter to NCR. Following discussion of the contract extension, Commissioner Mercer made the motion, seconded by Commissioner O'Meara, to extend the existing contract for IFMS implementation with Mr. Barschdorf, Omega Systems, for six months and an additional $5,000.00. Unanimous. The Board did specify that enhancement exploration should be initiated by the user department, and that cost estimates on enhancements should be submitted to the Board for approval before implementation. Mr. Barschdorf pointed out that enhancements are to be made at a charge of $35.00 per hour, separate from the IFMS implementation charges, and asked for assurance that funds will be available if he pursues enhance- ment exploration. The Board is unable to give assurances until they have concrete information to evaluate the worth of a proposed enhance- ment against estimated cost to the County. The extension proposal for developing the Public Works Department computer system was presented and discussed. It was reported that there was not a suitable package which could be purchased and, there- fore, it has become necessary to design a custom system, necessitating an extension. Since Mr. Barschdorf will not be able to work on this project for approximately two months, the Board chose to delay action on this matter and for the Public Works Department to explore other alternatives and identify specific program needs in the meantime. Approval/Signing of Bills: Each of the Commissioners reviewed and signed the June bills to be paid in July. Hood Canal Bridge Toll: Commissioner fvlercer made the motion, which Commissioner O'Meara seconded, to sign the joint resolution with Clallam County and Olympic Peninsula municipalities regarding rec- ommendations for the bridge toll. Unanimous. This resolution was assigned Jefferson County Resolution No. 66-82. Budget Transfers; Planning Department: By motion of Commis- sioner O'Meara, seconded by Commissioner Mercer, Resolution No. 67-82 was approved and signed, authorizing transfers of $600.00. Unanimous. Use of West End Annex Office Space, Library District: Upon receipt of a letter trom the Auditor stating that the ottice space previously occupied by her office in the West End Annex will not be used in the foreseeable future, the Board approved use of the space by the Library District until such time as it is needed for County purposes by motion of Commissioner O'Meara, seconded by Commissioner Mercer. Unanimous. The meeting was recessed until Wednesday, July 7, 1982. Commissioners Brown and Mercer met with the Public Works staff, and Commissioner O'Meara joined the meeting when regular business began. Proposed Airport Configuration/Siting ~riteria: George Yount, Port of Port Townsend, and the Planning Director discussed, at length, the proposed Memorandum of Understanding with the Board on Tuesday. On Wednesday, Mr. Yount returned with the modified Memorandum and, following additional lengthy discussion, the Memorandum of Understanding was signed by motion of Commissioner O'Meara, seconded by Commissioner Mercer. Tarboo Creek Drainage Problem, Dabob Road: Dan Yarr appeared to tollow up on his letter to the Board last week regarding this matter. Gary Rowe, Public Works Department, joined the dis- cussion and possible solutions were considered. The Dept. of Fisheries program will have to be considered and the County will survey the damage and estimate the cost of correction before reporting back to Mr. Yarr on what action will be taken. Mr. Yarr was also informed that, while the County can probably justify some expenditures on this project, the expenses may have to be shared. ~~ ,VtlL 8 r'!r~ 1'\,-,- o 1418 : . Minutes, Week of July 6, 1982 Page 3 Coastal Zone Management Contract: This contract with the Department ot Ecology tor an $8,100.OO grant to administer the Shore- Lines Act for FYl983 was discussed with David Goldsmith and approved and signed per motion by Commissioner O'Meara, seconded by Commissioner Mercer. Unanimous. Agreement; VFW Hall Rental: Commissioner Mercer seconded Commissioner O'Meara's motion to approve and sign this agreement with Elaine Grimm for use of the facilities for dance classes. Unanimous. Contract; Referendum 39 Solid Waste Grant: This contract with the Department ot Ecology tor tunding ot construction of a recycling building and equipment was presented by Glenn Bagley. The contract was unanimously approved and signed by the Board following the motion by Commissioner Mercer, seconded by Commissioner O'Meara. Request for Funding Assistance: At the request of the Public Works Director and with the approval of the Board, Chairman Brown signed a letter to the Commissioner of Public Lands requesting funding for improvements to the Queets River Bridge and to the inter- section with SRlOl. Hearing Date; Petition for Vacation: The Board received the petition trom Renae Gunstone-White to vacate a portion of the Old Hadlock Road (CR310), and Commissioner Mercer made the motion, which Commissioner O'Meara seconded, to set the hearing for August 16, 1982 at IO:30 a.m. Unanimous. Duplicate Liquor License; Harbormaster Restaurant: Per motion by Commissioner O'Meara, seconded by Commissioner Mercer, Chairman Brown signed a letter to the Liquor Control Board approving issuance of this duplicate in order to eliminate the necessity for the restaurant to obtain special occasion licenses for functions at the clubhouse and barbecue shelter. Cape George Road Improvements: In response to Henry Redkey's letter last week, and with the approval of the Board, the Chairman signed a letter explaining the procedure for forming an RID. Hearing; Flood Plain Ordinance: On Thursday, July 8, 1982, the Board, the Planning Director, and Planner Rachel Nathanson attended a public hearing at the Quilcene Community Center. David Goldsmith explained the history of the Federal Flood Insurance Program, which stipulates that, in order for residents of flood plain areas to be insured through the Program, the County must adopt an ordinance which guarantees that any new development in the County will be above the flood plain. He further stated that, if the ordinance is not adopted by the FEMA deadline of July 19, 1982, County residents will not be eligible for the Federal flood insurance. The ordinance development process, as well as the content of the ordinance, its practical appli- cation, and the areas affected, was reviewed. It was clarified that those living in the flood plain, primarily the Brinnon and Quilcene areas, will be most affected by the adoption of this ordinance and, therefore, their input is important. The meeting was opened to general discussion and the following points were made. The comment was made that, based on the low turn-out at this meeting, the hearing notification process was possibly inadequate. Mr. Goldsmith reported that notice was placed in the Port Townsend Leader legal notices two weeks, in the Right To Know column in the Leader three weeks, and in the Brinnon Booster Club Newsletter. No public vote has to be taken; the purpose of the public hearing is to give County residents an opportunity to give input to the Board, which then makes the final decision on adoption of the ordinance. The Federal insurance rate structure is based on the correlation between the property level and the flood plain. Residents will not be required to purchase Federal flood insurance. If the ordinance is adopted, it will apply to all future development. No individual or developer can waive flood insurance, etc., in order ,Wi. 8 '"r . [t'jl~: o 1419 ~ - . Minutes, Week of July 6, 1982 Page 4 to circumvent the stipulations of the ordinance. Purchasers of property with buildings in the flood plain will generally be required by the mortgage company to obtain flood insurance in order to obtain financing, either through the Federal insurance program or through more expensive private insurance companies. Mobile homes will be considered the same as any other type of structure. As with all ordinances, it will be possible for the Board of County Commissioners to grant a variance if it is deemed advisable. With no additional comments forthcoming, the hearing was closed, and Chairman Brown stated that the Board would reach a decision about whether to adopt the ordinance by July 19, 1982. BUSINESS FROM COUNTY DEPARTMENTS: Planning re: 7/6/82 Final Short Plat #S2l-8l; Jeanette Clark: Following presentation by Rachel Nathanson, Commissioner Mercer made a motion to approve this short plat and Commissioner O'Meara seconded. Unanimous. SEPA Threshold Determination; SMSDP #14-82: This appli- cation by the Boy Scouts ot America to construct a boat ramp and house at Camp Parsons was reviewed by Peter Friedman, after which Commissioner O'Meara moved to sign the Proposed Declaration of Non-Significance. Commissioner Mercer seconded. Unanimous. Public Works re: 717/82 Application to Open Flora Street: Gary Rowe presented this application by Jimmie Cotton and discussed the implications. The Chairman signed approval per the motion by Commissioner Mercer, seconded by Commissioner O'Meara. Complaint Regarding Road Improvements: A letter from Mr. & Mrs. Edward Rogers about improvements to a road at Thousand Trails was referred to the Commissioners for response. Refer to minutes week of July 12, 1982. Treasurer re: 7/6/82 Petitions for Property Tax Refund (2): These petitions regarding 197Y taxes paid by Pacitic Logging and Shipping were discussed with the Treasurer, the Assessor and the Prosecuting Attorney. No action was taken pending further investigation. APPROVED: ~ j . . / ....4.A:...1,.,K.. B. . TOwn, a~~man u~~ <' / . . 0 eara, em er b ~ru(t-;m I j~l arro 1 1.. ercer; if m er ATTEST: Qri~-C~ Jer ne . ragg,. ot the Board . ~'l1'L 8 }At: o 1420