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HomeMy WebLinkAboutM 080282-------------------------------------------------------------------- Week of August 2, 1982 All members were present when Chairman Brown called the meeting to order at 10:00 a.m. 9-1-1 and Uniform Addressing Systems: Sheriff Smith reported on a recent meeting with tire c ie s regarding these issues. The consensus at that meeting was that the funding issue for these systems should not be on the November ballot, as the public is not fully edu- cated on the advantages and actual costs of implementing the systems, and waiting a year to put it on the ballot might increase the chances of obtaining funding by a tax. Chairman Brown stated that education of the public should be undertaken by those involved in emergency services, that if the fire chiefs now do not want the matter on the ballot a written statement should be forwarded to the Board, and that the issue will only be on the general ballot, so no firm decision must be made for approximately six weeks. Following further discussion, Sheriff Smith was informed that, if the matter is not to be placed on the ballot, written notice must be received by September 15, 1982. Adelma Beach Rfght-of-Way: Carl and Greg Jacobsen and two other Adelma eac rest ents inquired whether the County intends to open a road near their homes. The Board stated there are no plans to open any road there and that the County bought property at that location only to improve the intersection. They also complained about poor access to the County road due to the elevation of the road. The Board agreed to check this out. There was general discussion regarding, requirements and acquisition of rights-of-way. Approval of Minutes: Commissioner Mercer moved to approve and sign the minutes as corrected. Commissioner O'Meara seconded the motion. Unanimous. Contract; CRP #521, W.E. Seton & Son: Commissioner Mercer seconded the motion by Commissioner eara to approve and sign this contract for improvements to Hastings Road. Unanimous. Budget Transfer; Solid Waste: There was unanimous approval of Commissioner O'Meara's motion, seconded by Commissioner Mercer, to approve transfers of $1,750.00 by signing Resolution No. 79-82. Plat Fee Variance; South Bay No. 4: A letter justifying this request by Pope and Talbot tor a re uct_ion of the required fees for this long plat was read and discussed with the Planning Director As a result, a variance was granted by motion of Commissioner Mercer seconded by Commissioner O'Meara and unanimously approved. A letter explaining the formula which will be used in setting fees for this plat was signed by Chairman Brown. Liquor License Applications: Liquor Control Board Notices of applications by the Harbormaster estaurant for a special occasion on August 27, 1982 and for transfer of license for Discovery Bay Lodge were considered, and by motion of Commissioner Mercer, seconded by Commissioner O'Meara, no objection was made to either. Unanimous. VOL i NGr ® t s 3(? : •� a • e e e e District No. 1 Commissioner: A.M. O'Meara, Member District No. 2 Commissioner: B.G. Brown, Chairman District No. 3 Commissioner: Carroll M. Mercer, Member Clerk of the Board: Jerdine C. Bragg Engineer: Milt Sanstrom, P.E. -------------------------------------------------------------------- Week of August 2, 1982 All members were present when Chairman Brown called the meeting to order at 10:00 a.m. 9-1-1 and Uniform Addressing Systems: Sheriff Smith reported on a recent meeting with tire c ie s regarding these issues. The consensus at that meeting was that the funding issue for these systems should not be on the November ballot, as the public is not fully edu- cated on the advantages and actual costs of implementing the systems, and waiting a year to put it on the ballot might increase the chances of obtaining funding by a tax. Chairman Brown stated that education of the public should be undertaken by those involved in emergency services, that if the fire chiefs now do not want the matter on the ballot a written statement should be forwarded to the Board, and that the issue will only be on the general ballot, so no firm decision must be made for approximately six weeks. Following further discussion, Sheriff Smith was informed that, if the matter is not to be placed on the ballot, written notice must be received by September 15, 1982. Adelma Beach Rfght-of-Way: Carl and Greg Jacobsen and two other Adelma eac rest ents inquired whether the County intends to open a road near their homes. The Board stated there are no plans to open any road there and that the County bought property at that location only to improve the intersection. They also complained about poor access to the County road due to the elevation of the road. The Board agreed to check this out. There was general discussion regarding, requirements and acquisition of rights-of-way. Approval of Minutes: Commissioner Mercer moved to approve and sign the minutes as corrected. Commissioner O'Meara seconded the motion. Unanimous. Contract; CRP #521, W.E. Seton & Son: Commissioner Mercer seconded the motion by Commissioner eara to approve and sign this contract for improvements to Hastings Road. Unanimous. Budget Transfer; Solid Waste: There was unanimous approval of Commissioner O'Meara's motion, seconded by Commissioner Mercer, to approve transfers of $1,750.00 by signing Resolution No. 79-82. Plat Fee Variance; South Bay No. 4: A letter justifying this request by Pope and Talbot tor a re uct_ion of the required fees for this long plat was read and discussed with the Planning Director As a result, a variance was granted by motion of Commissioner Mercer seconded by Commissioner O'Meara and unanimously approved. A letter explaining the formula which will be used in setting fees for this plat was signed by Chairman Brown. Liquor License Applications: Liquor Control Board Notices of applications by the Harbormaster estaurant for a special occasion on August 27, 1982 and for transfer of license for Discovery Bay Lodge were considered, and by motion of Commissioner Mercer, seconded by Commissioner O'Meara, no objection was made to either. Unanimous. VOL i NGr ® t s 3(? Minutes, Week of August 2, 1982 Page 2 Oak Bay Road Stabilization: An Oak Bay resident inquired about the status ot the investigation into this drainage problem. There was lengthy discussion with the Public Works Director regarding the problem and possible remedies, and the Board stated that the Public Works Director will prepare a plan and cost estimate for the Board's consideration. Tri -Area Community Center Driveway: Ralph Hall appeared before the Board to request grading and MI—of the driveway and roads around the Center. The Board agreed to have this done. Mr. Hall also inquired about the possibility of a caretaker for the Center. The Board explained their hesitance on this due to the cost. Approval and Signing of Bills: Each of the Commissioners reviewed anZ1 approved July bilis to be paid in August. The meeting was recessed until Tuesday, August 3, 1982. All members were again present. Marrowstone Island Residence Violations: Mr. and Mrs. Charles Johnson reported that two tamilies are living in a converted schoolbus and tent without electricity or sewage facilities. Chair- man Brown stated that he was aware of the situation and has asked the District Sanitarian to check on it. An inspection will be made on Friday. Tower Clock Repairs/Maintenance: Custodian Pat Whiteman and Bill Sperry met with the Board regar ing repairs and renovation of the courthouse clock. Mr. Sperry reviewed his qualifications and his proposal for work on the clock, and stated that he is willing to donate his time and will charge only for parts which are needed. He recommended a regular inspection and maintenance program and will instruct Mr. Whiteman regarding routine maintenance. It was determined that no contract is necessary, but that expenditures should be approved by the Board. Fish Processing as Electronic Industries: Mr. Sperry stated that ife is involve—d withfis processing irm and an elect- ronics firm which are investigating the possibility of locating in this county. He asked for support and assistance in preparing the way for establishment of these industries. The Board referred Mr. Sperry to the Planning Director as the primary resource for information. They further stated that, although they have no preconceived objections to the proposals, there would be no way to determine public attitude and take direction from the community until the permit process starts. Proposed Clearwater Fire District: Auditor Betty Anderson, Howard Rotter and two other Clearwater residents attended this meeting. There was lengthy discussion of this issue which is to be on the November ballot, during which the following points were made. The map and legal description of the proposed fire district must be submitted by September 24, 1982 in order to get the issue on the November ballot. Even if the district is approved by the voters, taxes cannot be col- lected until 1984, since the district must be certified by the Assessor by the end of March for tax collection in the following year. The property described in the original petition is not contiguous because large pieces of property in the area already have fire pro- tection through the DNR. It is the State Attorney General's opinion that property included in the district must be contiguous. A possible solution is to incorporate the County road which connects the properties into the fire district, leaving the properties which already have fire protection service out of the district. If this option is chosen, it will be necessary to begin the entire process over, including a new petition, incorporating the road into the legal description of the proposed district. However, it is not clear whether this solution will be legally acceptable, and the Board agreed to obtain a legal opinion and report to Mr. Rotter. VOL 01'731 Minutes, Week of August 2, 1982 Page 3 Other Clearwater Issues: Mr. Rotter also brought up the need for a Public or s emp oyee and equipment to be located in Clearwater. The feeling is that this is necessary in order to obtain adequate road service, and the rumor is that there will be no .Public Works staff consistently in the area. Mr. Rotter discussed time and costs involved. Chairman Brown stated that, due to several factors, it is necessary for the County to now have the Public Works employees work out of the County shop, and that the choice of where the employees live is up to them. Resident's concerns about the Clearwater Honor Camp were brought up. They feel prisoners are not being screened carefully enough and, there- fore, prisoners are there which actually make the residents feel threatened. The Board agreed to support citizens' request for more selective screening of prisoners. Juvenile Services for Jefferson County: Ed King, Director of Jefferson-Clallam Juvenile Probation; Mike WITson, Clallam County Administrator; Lois Smith, Jefferson Juvenile Probation; County Clerk Marianne Walters; and Superior Court Judge William Howard attended this meeting. Lois Smith presented information regarding current budget and projected budgets for Jefferson County services separate and combined with Clallam County. Ed King then presented his computations and analysis of the same information, and further discussed the State grant negotia- tions and projections. He stated that, if the services for the two Counties are separated, it would be necessary for Jefferson County to submit their own grant proposal, as he is not willing to have two separate directors of two separate programs attempt to administer the same grant. Mr. King went into the cost of detention and related activities such as court appearances and educational services. Chairman Brown stated that Jefferson County would not maintain a detention center, but would continue to utilize Clallam County's detention facility. Therefore, most of the discussion focused on aspects related to using the Clallam County facility. Mr. King questioned whether one person can legally perform both pro- bation and diversion functions, and further questioned whether Ms. Smith's budget projections actually are adequate to perform all the services required. Commissioner O'Meara asked about the method of paying for detention services, suggesting that a more reasonable way would be to charge a set amount per day per juvenile rather than paying a percentage of detention center operation costs. There was lengthy discussion regarding the detention program and facilities. Mr. King stated his opinion that Jefferson County would not be able to maintain the same services as are available under the joint program and pointed out that State funding is contingent on providing certain mandated services. Ms. Smith stated that she would like to continue the joint CJS grant for the next biennium even if a separate Jefferson County administration is established, in order to permit the develop- ment of the best program prior to applying for a separate grant. She did, however, state that an application could be prepared by the August 14 deadline and that the State reports that funds are available. Possible changes in the current program were discussed. Mr. King stated that an additional staff member has been allocated for Jefferson County and can be assigned here, although he has been working in Clallam County. He said that he does not know what the caseload in Jefferson County is, and it was noted that the distance between the County offices does not promote good communication. Mr. King requested a decision as soon as possible, since he has to submit the budgets for the grant application next week. If the joint program is continued, he needs to know exactly what changes Jefferson VOL 8 is (,F 0 1:32 Minutes, Week of August 2, 1982 Page 4 County requires. The Board agreed to an early decision. Judge Howard proposed that the joint grant could be accepted, then a certain amount could be given to Jefferson County for administration of a separate program. Mr. King responded that the grant allocates specific amounts for each type of service, so that it would be difficult to segregate a sum for Jefferson County. Ms. Smith commented that she had talked with the State staff and that they were amenable to a joint grant with separate administration and/or revisions during the grant period. Hearing; Tri -Area Community Development Plan: Chairman Brown openedthis hearing at t e Tri -Area ommunity enter. In response to a question from the floor, the Planning Director stated that home businesses would be allowed anywhere in the area, but that full commercial establishments would be restricted to designated areas. He also noted that variances could be granted by the Commissioners. There was a specific request to include Block 4, 0lsen's Addition to Irondale as commercial property. There were some comments in favor of the plan and some general discussion. With no additional comment forthcoming, Chairman Brown closed the hearing. The meeting was recessed, and reconvened on Wednesday, August 4, 1982, with all members present. Queets River Bridge Replacement: Art Stearns and John Calhoun, ot DNR, met with the Board to 31scuss replacement of this bridge. Mr. Calhoun reported that the Department of Natural Resources has included a $400,000 allocation in their budget for next year which will probably be approved and which represents half the County's required matching funds for State funding. Various aspects of the project were reviewed. Mercer portion O'Meara Order to Vacate; Portion of Lillian Street approve Commissioner vacating a of this street in the Eisenbeis Bayview Addition. Commissioner seconded the motion. Unanimous. Adjustment to County Commissioners' Medical Insurance Payment Resolution No. 82-82 increasing the maximum amount to be paior t ese insurance benefits was unanimously approved and signed following the motion by Commissioner O'Meara, seconded by Commissioner Mercer. Juvenile Services for Jefferson County: Lois Smith, Marianne Walters and BillHoward met with the Commissioners to discuss further the possibility of separating Jefferson County services from those of Clallam County. Chairman Brown asked for clarification on the issue mentioned on Tuesday of whether Jefferson County is currently making use of all services available and for which the County pays. Ms. Smith explained that Jefferson County pays one-third of the salary for six program staff members: 1)The director, who performs all administrative work. 2)The assistant director, who is to review all referrals and determine how they are to be filed. However, he does this currently only for Clallam County and the Jefferson County Prosecuting Attorney's office performs the function here. 3)The probation officer at Forks, who has handled twelve or less diversion cases in the last year for Jefferson County and no probation cases. 4)The dependency worker, who has been rarely available to assist in this county and has done one or two home investigations in this county in the last year. 5)Two clerical support staff members who perform for Clallam County, but are totally impractical for Jefferson County use due to the distance. A probation officer paid through a subsidy for Jefferson County has spent approximately one day per week, three weeks per month in Jefferson County primarily transporting juveniles. It has been difficult to use him effectively with only one day per week in the area, and he is handling the full probation caseload in the Sequim area. Due to the distance, the population spread, and the work load in Clallam County, it has actually been difficult to utilize these services purportedly available to this county. If the programs are separated, the subsidized probation officer would be assigned full time to Jefferson County until the sub- sidy expires on June 30, 1983. VOL 8 +M:=_ 0 1-d"33 s: l Minutes, Week of August 2, 1982 Page 5 Mr. King's contention, on Tuesday, was that Jefferson County is receiving the amount of service for which they pay, but that it is in detention services rather than case services. However, Jefferson County is also paying part of the salaries for the detention center staff. Ms. Smith reported on her investigation of the possibility of using the detention center at Port Orchard. Possible alternative methods of transport were discussed. Judge Howard expressed his opinion that there is no question that Jefferson County should have its own juvenile services, and that he is definitely not satisfied with the combined services. He further stated that he feels the decision should be made now, even if it means taking only Jefferson County's portion of the joint grant money instead of applying for separate grant money at this time. All aspects of the matter were reviewed and further discussed at length. It was the decision of the Board to establish a separate Jefferson County Juvenile Probation Department and attempt to nego- tiate with Clallam County for detention services. Commissioner O'Meara made a motion to notify Clallam County of this decision, and Commis- sioner Mercer seconded. Unanimous. The statutes will be researched to determine what other steps should be taken in establishing this department, and Ms. Smith will prepare the grant application. Present status of the program will continue until January 1, 1983. BUSINESS FROM COUNTY DEPARTMENTS: Commissioners re: Leave of Absence; Colden: Commissioner O'Meara 8/2/82 moved to approve Paulette Colden's request for three days vacation and two days leave of absence without pay for August 16-20, 1982. Commissioner Mercer seconded. Unanimous. Planning re: SEPA Threshold Determination; Port of Port Townsend: 8/2/82 This proposal to construct a public float and boat ramp at lower Hadlock was reviewed by Dave Goldsmith. Com- missioner Mercer made the motion, which Commissioner O'Meara seconded, for the Chairman to sign the Final Declaration of Non -Significance. Unanimous. Emergency Fuel Allocation Plan: Resolution No. 80-82, outii�izing tre egionalof uracil to contract with He Department of Transportation for funds to prepare the Allocation Plan, was approved and signed following dis- cussion with the Planning Director, by motion of Commissioner O'Meara, seconded by Commissioner Mercer. Unanimous. Review of Thousand Trails Conditions of Approval: Dave Goldsmith submitted is written report ot his inspection of the facility, discussing some points, and stated that Thousand Trails is in substantial compliance with stipulated conditions. Public Works re: Application to Open Right -of -Way: Michael Regan's request 8/2/82 to open a oot w1 o eve and Street, Portage Bay Park, was approved -or access purposes only by motion of Commissioner O'Meara, seconded by Commissioner Mercer. APPROVED: BEST: ine U. Bragg Clerk of the Board roe "� 0 t734 �a