HomeMy WebLinkAboutForks Chamber of Commerce 2025 Forks Chamber LTAC Application JeffCo rcvd 1003242025 Proposal Checklist for Tourism Promotion Activities
Organization Name Forks Chamber of Commerce
Event Name, if different
Proposed Contract Amount: $ 61297.00
Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete or late proposals may not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated, and include the following
items in the listed order.
Check each item submitted:
✓ _ Signed and Dated Proposal Summary Sheet
✓ — Section 1 - Itemized list of proposed services and estimated costs.
✓ Section 2 - Proposal Questions.
✓ Section 3 - Proposed 2025 promotion, facility, event or activity budget.
✓ Section 3 — 2024 budget and year-to-date income and expense statement(s).
__✓_ Section 3 - List of names and addresses of the organization's current Board of Directors.
Name and contact information for event chairperson, if applicable.
✓ Section 3 - Optional work samples such as season brochures, promotional materials,
reviews, news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting documents
must be electronically received and date stamped at the Jefferson County Administrator's Office, to
Adiel McKnight @ afmcknight0co.iefferson.wa.us by FRIDAY OCTOBER 4, 2024.
Documents submitted to the County are public records, potentially eligible for release,
2025 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked)
Electronically to Email Address: afmcknight0co.iefferson.wa.us
Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all
requested documents provided; this form must be signed and dated.
Organization Name
Organization Address
Contact Name
Forks Chamber of Commerce
PO Box 1249, Forks,'WA 98331
Lissy Andros
Contact Address Same
Day Phone 3603742531 Evening or Cell Phone 9033604449
E-Mail Address director@forkswa.com
Facility/Event (if applicable)
Total Lodging Tax Request: $: 61297.00
Estimated 2025 org. operating
budget (Incl. Lodging Tax funds) $: 61297.00
If asking for funds for a specific
event, list other cash funding
sources and dollar amounts
budgeted for this project.
Note: This section is only due for
specific event and festival
funding requests.
Total Project Revenue Budget _ I _
Did your organization receive Lodging Tax Funds from the Counter in 2024? des
Dollar Amount
0
0
no
1 understand that if my organization's proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum contract
amount. 1 understa;te proposal herein is a public record potentially eligible for public release.
Sign Name: Date: 10-3-2024
Print Name and Title: Lissy Andros, executive director
1. Itemized List of Proposed Tourism Promotion Services
Organization (or Event) Name: Forks Chamber of Commerce
In the following space or on a separate sheet of paper, please specify each proposed tourism
promotion, facility, event or activity, including quantifies and costs (see examples at bottom of page).
Please see attached.
Examples of how to list your proposed tourism promotion services or event (please be as specific AS
POSSIBLE about the services, quantities, the tourism market, distribution method, and cost):
10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham, April -June 2018............ $1,835
The rack cards will promote an event/hotel/restaurant promotional package.
Designand printing............................................................................. $1,250
Distribution by XYZ Company............................................................... $ 500
5 hours of staff time at $17.00 per hour to write copy, edit and proof the cards......$ 85
113 page black and white event promotional advertisement in XYZ Magazine, July 2018 edition........ $1.500
XYZ Magazine has 250,000 subscribers in western and northwest states. This 113-page ad
will be part of a full. -page advertisement being coordinated by the VCB. XYZ Magazine wi!I match
the value of the advertisement with a feature article on Jefferson County and the event in the same edition.
2. Proposal Questions
Please confine your answers to no more than one page for each question.
1. Tell us about your promotion, facility, event or activity and why you think it will increase
tourists traveling to and staying in Jefferson County. Include a general description of the
promotion, facility, event or activity including its purpose, history, etc.), and describe your
organization's track record.
2. If this is a continuing promotion, facility or event, how is it different than in the past?
3. Describe how you intend to marketlpromote your promotion, facility, event or activity to
potential tourists who reside outside Jefferson County.
a) If an event, the date of the event:
b) The timeline for the tourism promotion activity you are proposing (e.g. May through July, 2025)
c) Target Audience
d) Promotion methods you intend to use to reach the target audience.
e) Describe how you will promote overnight stays at Jefferson County lodging establishments.
f) If you intend to collaborate with another agency or non-profit to provide these services, please
state the name of the organization and describe the nature of the collaboration:
4. How will you measure the effectiveness of your promotion, facility, event or activity?
Also, describe how you will document and report to the County the economic impact from
your event/facility. (State law requires the County to report annually to the State Department of
Community Development and Economic Trade about the number of lodging stays and economic
benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.)
5. What economic impact can we expect in Jefferson County from your proposed promotion,
facility, event or activity?
a.) Actual or estimated number of tourists at your event/facility last year (2024):
b.) Estimated number of tourists who will attend your event/facility this year (2025):
c.) Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists
who will stay overnight in Jefferson County -based lodging establishments; economic impact for
Jefferson County restaurants, community facilities, amenities, events, and businesses).
6. Describe your organization's area of expertise. Do you provide a unique service?
3. Background Information about Your Organization
Attach the following items to your proposal in the order listed:
(Note: To be considered by the Committee, all of the listed information must be included with your
proposal.)
Attachments:
Proposed 2025 promotion, facility, event or activity budget including income and expenses.
— 2024 Budget and Actual income and expense year to date statement(s).
List of names and addresses of the organization's Board of Directors as of the date the proposal
is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the
event (either volunteer or paid), list that individual's name, address and phone number.
—• If you desire, you may provide samples of promotion materials such as brochures or promotional
materials (maximum of five).
Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by
checking the Washington Secretary of State's on-line corporation records.
1. Itemized List of Proposed Tourism Promotion Activities
2025 FUNDS REQUESTED by Forks Chamber of Commerce
Staffing — Kalaloch Visitor Center May — Sept. 2025 (exact dates tbd)...............$20350.00
We anticipate that Kalaloch Ranger Station will be staffed 5 days/week beginning around
5/11/2025, and then 7 days/week during peak summer season.
Full-time, 5 days/week staffing from 5/11/2024 to 9/30/2024; 824 hours.
• 2 days/week staffing coverage off/lieu days (when Kalaloch Ranger Station is open 7
days/week per above); 240 hours.
Staffing may be adjusted depending on funding received.
Staffing — Forks Visitor Information Center.....................................$31447.00
1716 hours / average of 33 hours weekly at $16.66 plus 10% for payroll taxes
28588.56 plus 2858.86
Tourism Marketing..................................................................... $9000.00
Washington State Visitor Guide, Co-op Marketing w/ OPTC, other,
to include social media, print ads, television, bus ads, other
Mailing of Rain Forest Country Adventure Map..................................$500.00
To individuals in visitor packets, and to AAA/VIC around WA
and surrounding states
Total .....................................................................$61297.00
.. . . . . ... . .. ... .
2. Proposal Questions
The Forks Visitor Information Center is the only year-round, open daily (except New Year's
Day, Easter, Thanksgiving and Christmas) Visitor Information Center on the west end of
Clallam and Jefferson County. We have from 4 — 7 staff members depending on the season.
While we are Clallam County, not Jefferson County, we are the same community. We offer
information on lodging, businesses, and destinations in Jefferson County. We mail out packets
to those seeking area information. Our facility retains records of numbers of visitors with our
visitor count on the next page. In 2024 we are on track to have the busiest year in our history.
We have a proven track record of providing quality information and services and it shows with
our increasing visitor numbers.
We also have opportunities to participate in ad co-ops with Olympic Peninsula Tourism
Commission to promote value season travel. This includes tv & bus ads in Seattle and
Portland, and other opportunities.
2. With the projected continuation of increased tourism, we will be hiring more staff members for
2025. We are using our social media campaigns to promote the value season. New for 2025,
we will be gearing up for cyclists with our new repair station at the VIC/TM grounds.
3. A) NIA
B) January 1 — December 31, 2025
C) With our world-wide fame through Twilight, our target audience is very broad. We appeal to
the 1-5 Corridor, Texas, Florida, California and most other states (as you can see from our pin -
map). We have visitors from every country on the map. Our demographics include families,
friend trips, single travelers, outdoor enthusiasts, photographers, campers, hikers, RV'rs, storm
watchers, Bigfoot/Sasquatch and Twilight fans, and others.
D) The Forks Chamber of Commerce markets the area through a variety of opportunities such
as print media, television, bus ads, social media, press releases, interviews, brochure creation
and distribution, and mails visitor packets to those interested in traveling here from the U.S.
and Canada.
E) We promote overnight stays in Jefferson County through our marketing, website, lodging
guide (printed and online), the Rainforest Country Adventure Guide, and any other means
available.
F) We collaborate with the Olympic Peninsula Tourism Commission for marketing and Friends
of Olympic National Park for staffing at Kalaloch.
4. We measure effectiveness by lodging tax dollars (increased or decreased), visitor center stats,
feedback from our lodging businesses, and occupancy rates. We will report all necessary
information to the County quarterly and annually.
5. A) We predict that we will have over 75,000 people sign our guest book in 2024, and 30%
more that don't sign totaling 97,500.
B) We estimate that we will have numbers in line with 2024 or higher.
C) With the tourism outlook being very positive, businesses in West Jefferson County stand to
benefit through meals, services, food, souvenirs, and fuel being purchased. Kalaloch is fully
reopened. The Hard Rain Caf6 is keeping their restaurant open through Thanksgiving. With
the increase of tourism in the off season, we predict that lodging in West Jefferson County will
be at an all-time high for occupancy. There is no way to differentiate between west Jefferson
lodging tax revenue and the rest of Jefferson County.
6. Our area of expertise includes helping thousands of people with area information, marketing
the area, providing clean bathrooms, and being ambassadors for the West End and the
Olympic Peninsula.
Respectfully submitted by Lissy Andros
Income
West Jeff. Co
Total Income
Expenses
West Jefferson County Pass -Through
ONP Kalaloch VC Staff
Map / Brochure Preparation
Mailing & Distribution
VIC Staffing
Tourism Marketing
Total W Jefferson County Pass -Through
Total Expenses
Year -to -Date Surplus (Loss)
DRAFT 2025
Budget
61,297.00
$ 61,297.00
20,350.00
0.00
500.00
31,447.00
9,000.00
$ 61,297.00
$ 61,297.00
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2024 CHAMBER BOARD OF DIRECTORS
Trent Thurman, President
Miller Tree Inn B&B
654 E. Division, Forks, WA 98331
360-374-6806 Work
206-369-8414 Cell
info@millertreeinnbnb.com
Diana Reaume, Vice -President
District Superintendent, Quillayute Valley SD
PO Box 147, Beaver, WA 98305
360-640-1429 Work
diana.reaume(a oschools.co
Christi Baron, Treasurer
Forks Forum
P.O. Box 300, Forks, WA 98331
360-374-3311 Work
360-374-2244 Home
360-640-2132 Cell
cbaron@forksforum.com
Melene Bourm, Secretary
Forks Community Hospital
PO Box 81, Forks, WA 98331
360-640-0167 Cell
carymelene.yahoo.com
Linda Keen, At Large
Quillayute River Resort
473 Mora Road, Forks, WA 98331
360-374-7447 Work
360-640-4715 Cell
lindakeen@griverresort.com
Bruce Paul, At Large
Forks Outfitters
950 S. Forks Avenue, Forks, WA 98331
360-374-6161 Work
360-640-0620 Cell
bruce.paulL@forksoutfitters.com
Bruce Hanify, At Large
(Individual)
PO Box 1872, Forks, WA 98331
360-562-2205
BruceHanifv@msn.com
Shauna Peters, At Large
Bug & Buf s Espresso
PO Box 1613, Forks, WA 98331
360-640-2464
Shauna15726Dgmail.com
Sharon Millett, Past President
(Individual)
PO Box 573, Forks, WA 98331
509-780-1164 Cell
wall2wallpaws@ltmail.com
Renee Rux, Quileute Oceanside Resort
Quileute Tribal Representative
PO Box 67
LA Push, WA 98350
(360) 640 1729 Cell
resort.manaeer@puileutetribe.com
Caryn Depew
Clerk Treasurer & City of Forks Representative
500 E. Division, Forks, WA 98331
360-374-5412 Work
carynd@forkswashington.org
STAFF:
Lissy Andros
Executive Director
P.O. Box 1267, Forks, WA 98331
360-374-2531 Chamber
903-360-4449 Cell
director@forkswa.com (work)
lissyandros@hotmail.com (personal)
Updated 1-13-2024
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