HomeMy WebLinkAboutJCHS LTAC 2025 APPLICATION rcvd 1003242025 Request for Proposal Packet
Lodging Tax/Tourism Promotion
This packet is for the 2025 TOURISM PROMOTION SERVICE PROPOSALS
to be funded by the Jefferson County Lodging Tax. Under Jefferson
County guidelines, you must be a NON-PROFIT or GOVERNMENTAL
AGENCY to be eligible to be funded by the Jefferson County Lodging Tax.
The Jefferson County Lodging Tax Advisory Committee may only consider
complete and signed proposals that include all of the requested
information and documents, and that are submitted by the deadline:
FRIDAY OCTOBER 4, 2024 by 4:30 pm
Digital Delivery only for Proposals to afmcknight(a)-co.jefferson.wa.us
2025 Proposal Guidelines: Tourism Promotion Activities
The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from
government agencies and non-profit organizations for tourism promotion to be provided during
calendar year 2025 and paid for from the County's lodging tax fund. The Committee will make
recommendations to the Jefferson County Commissioners within one month following the proposal
deadline. All decisions for use of the lodging tax will be made by the Jefferson County
Commissioners.
■ Proposals from government agencies or non-profit organizations are to be for tourism
promotion during calendar year 2025. Please refer to Section 1 of this packet for
examples of eligible tourism promotion activities for this funding round.
■ At the time of implementation, tourism related activities within proposals must comply with
federal, state, and county laws and requirements, including county Public Health
direction. NOTE: Jefferson County may not use public funds in any way that can be construed
as a gift to an individual or organization.
■ Proposals must completely address the questions, and all requested supplemental information
must be provided. Incomplete proposals may not be considered by LTAC.
■ To be considered, a fully completed and signed digital application (digital signatures
acceptable) must be received at afmcknight(o)_co.iefferson.wa.us by the deadline listed above.
■ The preferred format for a digital application is a single PDF file attached to an email. If
necessary, multiple files in either PDF or Microsoft Word may be attached to a single email as
a complete digital application.
■ All documents filed with the County are public records, potentially eligible for release.
Jefferson County is committed to the non-discriminatory treatment of all
Persons in the employment and delivery of services and resources.
2025 Proposal Checklist for Tourism Promotion Activities
Organization Name Jefferson County Historical Society
Programs Manager and Marketing Director support
Event Name, if different
Proposed Contract Amount: $84,550
Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete or late proposals may not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated, and include the following
items in the listed order.
Check each item submitted:
_x Signed and Dated Proposal Summary Sheet
x Section 1 - Itemized list of proposed services and estimated costs.
x Section 2 - Proposal Questions.
x Section 3 - Proposed 2025 promotion, facility, event or activity budget.
_x Section 3 — 2024 budget and year-to-date income and expense statement(s).
_x Section 3 - List of names and addresses of the organization's current Board of Directors.
Name and contact information for event chairperson, if applicable.
x Section 3 - Optional work samples such as season brochures, promotional materials,
reviews, news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting documents
must be electronically received and date stamped at the Jefferson County Administrator's Office, to
Adiel McKnight @ afmcknightCa)co.jefferson.wa.us by FRIDAY OCTOBER 4, 2024.
Documents submitted to the County are public records, potentially eligible for release.
2025 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked)
Electronically to Email Address: afmcknight(@co.iefferson.wa.us
Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all
requested documents provided; this form must be signed and dated.
Organization Name
Organization Address
Contact Name
Contact Address
Day Phone
E-Mail Address
Facility/Event (if applicable)
Total Lodging Tax Request:
Estimated 2025 org. operating
budget (Incl. Lodging Tax funds)
Jefferson County Historical Society
540 Water St Port Townsend WA 98368
Tara McCauley
360-385-1003 x101
same Evening or Cell Phone same
tara@jchsmuseum.com
Programs Manager and Marketing Director support
$: 84,550
675,000
If asking for funds for a specific
event, list other cash funding
sources and dollar amounts
budgeted for this project.
Note: This section is only due for
specific event and festival
funding requests.
Total Project Revenue Budget
Dollar Amount
N/A
$
$
$
$
$
$
Did your organization receive Lodging Tax Funds from the County in 2024? x_yes no
1 understand that if my organization's proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum contract
amount. 1 understand that the proposal herein is a public record potentially eligible for public release.
Sign Name:
Tara McCauley, Executive Director
Print Name and Title:
Date:
10/1 /2024
1. Itemized List of Proposed Tourism Promotion Services
Organization (or Event) Name: Jefferson County Historical Society // Program Manager and Marketing
Director Support
In the following space or on a separate sheet of paper, please specify each proposed tourism
promotion, facility, event or activity, including quantities and costs (see examples at bottom of page).
2025 PROPOSED LTAC FUNDING BUDGET
Programs Manager and Marketing Director Support
Position
% FTE
Requested
Hourly
Rate
Total
Programs Manager
0.75
$ 27.00
$42,120
Marketing Director
0.60
$ 34.00
$42,432
TOTAL
$ 84,552
Examples of how to list your proposed tourism promotion services or event (please be as specific AS
POSSIBLE about the services, quantities, the tourism market, distribution method, and cost):
10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham, April - June 2018............ $1,835
The rack cards will promote an event/hotel/restaurant promotional package.
Design and printing............................................................................. $1,250
Distribution by XYZ Company............................................................... $ 500
5 hours of staff time at $17.00 per hour to write copy, edit and proof the cards ...... $ 85
1/3 page black and white event promotional advertisement in XYZ Magazine, July 2018 edition........ $1,500
XYZ Magazine has 250,000 subscribers in western and northwest states. This 1/3-page ad
will be part of a full -page advertisement being coordinated by the VCB. XYZ Magazine will match
the value of the advertisement with a feature article on Jefferson County and the event in the same edition.
2. Proposal Questions
Please confine your answers to no more than one page for each question.
1. Tell us about your promotion, facility, event or activity and why you think it will increase
tourists traveling to and staying in Jefferson County. Include a general description of the
promotion, facility, event or activity including its purpose, history, etc.), and describe your
organization's track record.
The Jefferson County Historical Society (JCHS) has a mission to bring people together to share, learn,
and be inspired by Jefferson County arts and heritage through collections, research, exhibits, and
programs.
Founded in 1879 and established in our primary museum space in the Historic City Hall Building in 1951,
JCHS's work has long supported county -wide advancement of the arts, humanities, and historic
preservation for the benefit of the public. We manage three sites: the Rothschild House in partnership
with Washington State Parks, the Research and Collections Center, and the Jefferson Museum of Art +
History. The structure of our organization has gradually adapted to the changing needs of the
community and an increased demand for our services, including an evolving relationship with county
government. While a full-time JCHS staff position was originally funded by the County through the
general fund, upon the creation of the Lodging Tax it was determined that JCHS staff would instead be
supported through an allocation of Lodging Tax to pay for operations, as is noted in section 3.25.040 in
the county ordinance.
JCHS staff and trustees are aligned around the importance of heritage tourism at our sites and
throughout the broader Olympic Peninsula, as a vast majority of travelers visit museums and historic
sites while abroad. These experiences help visitors better understand and connect to their destinations
and create strong foundations for other regional tourism opportunities. Our organization is actively
building and utilizing relationships in the county to play to unique strengths and draw people to this
special place, including work with the Jefferson County Library, the Jefferson County Land Trust, and
the Quilcene Historical Society.
LTAC funding in 2025 will partially fund the Programs Manager who oversees the visitor experience at
the Museum of Art + History and Rothschild House, as well as all events and programs, including
downtown walking tours. It will also partially support the Marketing Director, who utilizes multiple digital
marketing platforms as well as media (newspaper, radio), and flyers to promote our exhibits and
programs.
JCHS is committed to using the lenses of art, history, and community to share the diverse stories of this
place, and that values -based approach helps ensure that people of all backgrounds have access to high
quality experiences when visiting Jefferson County.
2. If this is a continuing promotion, facility or event, how is it different than in the past?
This proposal is based on JCHS's rich contribution both to the county and to heritage tourism. This
year's focus is on supporting the staff who both promote and deliver our offerings.
Our staff is enthusiastic about sharing Jefferson County's arts and heritage with every visitor, whether
they're local or visiting Jefferson County. The positions we plan to support with LTAC funding are:
- Programs Manager: responsible for the visitor experience at our historic house museum and the
Jefferson Museum of Art + History as well as for our public programs, including lectures, family days,
and downtown historic walking tours.
- Marketing Director: responsible for communicating organizational initiatives throughout a range of
communication channels including a -news, social media, print, and paid advertising.
3. Describe how you intend to market/promote your promotion, facility, event or activity to
potential tourists who reside outside Jefferson County.
a) If an event, the date of the event: N/A
b) The timeline for the tourism promotion activity you are proposing (e.g. May through July, 2025)
The JCHS Museum of Art + History is open to the public with a robust programs calendar March —
December, while the Research Center is open year-round. The Rothschild House is open May —
September each year. Walking tours are offered weekly to the public in July and August, and by
arrangement March — November. JCHS has an exclusive annual tour contract with American Cruise
Lines April - October. Exhibits are changed seasonally with concurrent events and programs including
free exhibition openings, Free First Saturdays, speaker presentations, and more.
c) Target Audience
JCHS aims to serve both county locals and tourists alike. Overall, more of our visitors are visiting
from out -of -county, as high as 80% during the summer. In 2024, we saw 39% of visitors from outside
Jefferson County in January - March; in April — June that percentage jumped to 75%!
d) Promotion methods you intend to use to reach the target audience.
Promotion is primarily activated through digital marketing and includes our website, a -news,
Facebook, Vimeo, Google Business, and Soundcloud. In late 2022 we invested $5,000 in a new
website. We utilize earned and paid media in two local newspapers (the Peninsula Daily News and
the Leader), and we print flyers, posters, and banners for exhibition and program promotion, and
distribute rack cards to area hotels and businesses advertising sites and tour programs. For the
remainder of the year and into 2025, JCHS will be investing further in our marketing efforts to
expand reach, engagement, and awareness.
e) Describe how you will promote overnight stays at Jefferson County lodging establishments.
When visiting new places, people first and foremost want to understand more about the history,
culture, and community of that place. Visiting local museums and historic sites is one of the most
popular travel activities; in fact, a recent study from the American Alliance for Museums reports that
76% of all U.S. leisure travelers participate in cultural or heritage activities such as visiting museums.
Thus, by providing excellent day -time activities for visitors to Jefferson County, JCHS helps promote
overnight travel. Further, by being welcoming and knowledgeable ambassadors at all sites, JCHS
staff help direct guests to options on what to do, where to stay, and where to visit across the
peninsula. Additionally, local hoteliers regularly use our photo collection for decorating their spaces,
as the rich history of this area is part of the tourism draw.
f) If you intend to collaborate with another agency or non-profit to provide these services, please
state the name of the organization and describe the nature of the collaboration:
JCHS works with many partners to cross -promote events and collaborate on programming.
Examples of this include:
- Our annual History Hikes program with the North Olympic History Center
- Our annual Dino Day family program with the Burke Museum
- Our annual Holiday Extravaganza program with KPTZ 91.9FM
- Ongoing consultation and collaboration with The Jamestown S'Klallam Tribe and Chemakum Tribe
- Participation in local happenings hosted by Port Townsend Main Street, the Production Alliance, and
the Jefferson County Library
- Our ongoing operating agreements with Washington State Parks for the operations of the Rothschild
House
3. How will you measure the effectiveness of your promotion, facility, event or activity?
JCHS measures success through a combination of qualitative and quantitative factors, including visitation
and program participation numbers, visitor satisfaction, and sustained engagement with our organization
via membership, repeat visitation, program or project collaboration, and donation. Visitation to our sites is
processed and tracked through Square and our ticketing system (SimpleTix); visitor feedback is gathered
via surveys, guest books, and conversation.
Historically we have reported the impact of our LTAC funding to the County quarterly. For 2025, we can
certainly provide further data on jobs supported, tax revenue, and broader data on the economic impact of
the museum sector.
Also, describe how you will document and report to the County the economic impact from
your event/facility. (State law requires the County to report annually to the State Department of
Community Development and Economic Trade about the number of lodging stays and economic
benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.)
5. What economic impact can we expect in Jefferson County from your proposed promotion,
facility, event or activity?
a.) Actual or estimated number of tourists at your event/facility last year (2024): An estimated 13,000
people will be served in 2024 at our sites and via our programs; with an average of 65% of them being
tourists. This equates to 8,450.
b.) Estimated number of tourists who will attend your event/facility this year (2025): As we embark or
some major capital improvements to the Museum of Art + History in 2025, we are not projecting growth
in our service numbers for 2025. Thus, we project another 8,450 tourists will be served in 2025.
c.) Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists
who will stay overnight in Jefferson County -based lodging establishments; economic impact for
Jefferson County restaurants, community facilities, amenities, events, and businesses).
JCHS significantly supports tourism to Jefferson County, as museums and cultural sites are
cornerstones of any travel destination, and our organization offers diverse and educational
experiences to visitors from across the state, nation, and the world. We assume that many of the
almost 8,450 tourists we expect to see in 2025 will stay overnight in Jefferson County.
6. Describe your organization's area of expertise. Do you provide a unique service?
Many staff at JCHS have graduate degrees in museology, art history, or education, and the Jefferson
Museum of Art & History represents the only interdisciplinary museum with paid staff in Jefferson County,
as well as the only publicly accessible, noncommercial art exhibition space. JCHS is uniquely positioned to
provide visitors with experiences based in deep historical research, local art and artists' perspectives, and a
broad representation of diverse voices from throughout the region.
For a county with a relatively small, rural population, JCHS's collections are uniquely robust and resourced.
JCHS is one of the oldest historical societies in Washington State and has approximately 500,000 items in
collections, including one of the largest photograph collections in the state, estimated at between 40,000
and 50,000 images (nearly 1,000 of which are glass plate negatives, one of the earliest forms of
photography). Additionally, the Research Center is unique in that it has regular walk-in hours open to the
public.
This large collection generates continuous inspiration for new exhibits, programs, and stories to share with
the public and foster excitement for Jefferson County arts and heritage.
3. Background Information about Your Organization
Attach the following items to your proposal in the order listed:
(Note: To be considered by the Committee, all of the listed information must be included with your
proposal.)
Attachments:
— Proposed 2025 promotion, facility, event or activity budget including income and expenses.
— 2024 Budget and Actual income and expense year to date statement(s).
List of names and addresses of the organization's Board of Directors as of the date the proposal
is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the
event (either volunteer or paid), list that individual's name, address and phone number.
If you desire, you may provide samples of promotion materials such as brochures or promotional
materials (maximum of five).
Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by
checking the Washington Secretary of State's on-line corporation records.
2025 LTAC Opportunity Information
1. Jefferson County's Proposal Process -
The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted
on the County's website, www.co.lefferson.wa.us and may also be requested by calling the Jefferson
County Commissioner's Office at the Courthouse, (360) 385-9102.
This year, the Committee will review proposals on OCTOBER 17, 2024 from 11:00 a.m. to 2:00 p.m.
Applicants are asked to attend the OCTOMBER 17, 2024 meeting beginning at 11:00 a.m. The County
will provide meeting information for all complete applications. At that meeting, each proposing agency
will answer questions from the Committee regarding their proposal. The Lodging Tax Advisory
Committee will make a recommendation to the Board of County Commissioners regarding which
proposals to fund, and at what funding levels within available revenues.
The review of the LTAC recommendations and final decision about how to use the lodging tax monies
is made by the County Commissioners. Each agency will be notified of the status of their proposal.
Contracts are prepared by the County and sent to agencies.
2. Available Funding for 2025
Organizations submitting proposals should be aware that a total of approximately $900,000 in lodging
tax awards will be available for allocation to eligible tourism promotion activities through this RFP. This
amount also includes $5,051 in staff administrative costs to manage the grants and to process invoices.
County Ordinance 02-0622-98 provides for distribution of Lodging Tax as follows:
• The lodging tax funds are to be used for targeted and/or regional promotion, the operation and
maintenance of organizations operating tourist related facilities and their costs for local
promotional activities.
• Not more than 25% for the development of tourism related facilities.
3. Definitions -
By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or
operation, including maintenance, of tourism -related facilities. The following definitions are copied
verbatim from RCW 67.28.080. Note: State law changed in 2007 to include "operation" of tourism
events in the definition of "tourism promotion."
"Tourism" means economic activity resulting from tourists, which may include sales of overnight
lodging, meals, tours, gifts, or souvenirs.
"Tourist" means a person who travels from a place of residence to a different town, city, county, state,
or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture.
"Tourism promotion" means activities, operations, and expenditures designed to increase tourism,
including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating
tourism promotion agencies; and funding the marketing of special events and festivals designed
to attract tourists.
"Tourism -related facility" means real or tangible personal property with a usable life of three or more
years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a
nonprofit organization described under section 501(c)(3) of the federal internal revenue code of
1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c)(6)
of the federal internal revenue code of 1986, as amended, a business organization, destination
marketing organization, main street organization, lodging association, or chamber of commerce
and (b) used to support tourism, performing arts, or to accommodate tourist activities.
4. Proposal Evaluation Criteria —
Jefferson County Policy Statement for Use of the Lodging Tax.
Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities,
operations, and expenditures designed to increase tourism. The County does not make any multi -year
commitments with Lodging Tax funds. However, service providers are not limited or prohibited from
making repeat annual requests of the same nature. The County intends to maintain a reserve in the
Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The
Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an
annual process to solicit and recommend Lodging Tax funded services for the County Commissioners
consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public and
non-profit agencies.
The Fund will ONLY be used for the following purposes:
The promotion of emerging or on -going tourism events, facilities, and activities by government or
non-profit agencies so as to attract and draw tourists to unincorporated Jefferson County from
outside Jefferson County.
2. Operation of a tourism promotion agency (such as a visitor and convention bureau);
3. The marketing of special events and festivals designed to attract tourists to unincorporated
Jefferson County from outside Jefferson County.
4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit
organization as defined in State law RCW 67.28.080.1(7) — Tourism Related Facility.
5. Administrative costs to support tourism events, facilities and activities.
Other Criteria.
HIGH PRIORITY will be given to tourism activities that —
■ Promote Jefferson County and/or events, activities, and places in the County to potential tourists
from outside Jefferson County.
■ Have demonstrated potential or high potential from the Committee's perspective to result in
overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson
County.
■ Have demonstrated potential or high potential from the Committee's perspective to result in
documented economic benefit to Jefferson County.
■ Have a demonstrated history of success in Jefferson County, or are proposed by a group with a
demonstrated history or high potential of success with similar activities.
■ Minimize duplication of services where appropriate and encourage cooperative marketing and/or
includes an element of cooperation or partnership.
■ Provide, maintain, operate, or enhance County -owned tourism facilities or infrastructure.
RESPONSIBILITIES:
On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, provide to
the COUNTY:
• A quarterly report of the use, services, programs and activities of organization for the
prior quarter under this Agreement;
• A quarterly financial statement detailing revenues, expenses and cash balances for the
prior quarter; and for the final quarter report, the financial statement shall also include a
detailed financial statement for all 2025.
On or before January 31, 2025 OR upon execution of this agreement, whichever is later, provide to
the COUNTY:
• A billing invoice requesting payment of Hotel -Motel Funding for the first half of the current year.
2. For a minimum of six (6) years, maintain documented proof of payments made, contracts
executed, and other expenditures authorized under this Agreement. Upon reasonable notice,
provide access to County or State representatives to audit those records.
3. Funding provided by this Agreement may only be expended on the services described in Section
1 of this Agreement. Any monies used for other services or purposes shall be refunded to
Jefferson County Hotel/Motel Fund. Any monies under -expended of the total funding allocated
under this Agreement shall be refunded to Jefferson County by January 31, 2025.
4. By February 28t" of each year provide the following information by reference for the previous year.
a. Each festival, event, or tourism facility owned and/or operated by organization.
b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)
by organization on each festival, event or tourism facility.
c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes
persons traveling more than 50 miles to the location of the event, festival or facility and
overnight stays in the area).
d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels,
resorts, bed and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable to the event,
festival or facility.
5. Scheduled Site Visits
LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS
In developing its recommendations, the Committee considers:
■ The estimated amount of lodging tax receipts for the coming year provided by the County
Administrator's Office.
■ Operational adaptations or pivots that ensure future organizational success of tourism related
activities and promotion.
■ Thoroughness and completeness of the proposal.
■ The relationship of proposed services to the areas of high priority identified by the Committee.
■ Percent of the proposal request to the event/facility promotions budget and overall revenues.
■ Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any.
■ Projected economic impact within the unincorporated Jefferson County, in particular projected
overnight stays to be generated in lodging establishments in the unincorporated areas of
Jefferson County.
■ Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for
"tourism," "tourist," "tourism promotion," and "tourism -related facility."
■ The applicant's history of promotion success, reporting history and financial stability.
■ Committee member general knowledge of the community and tourism -related activities.
NOT CONSIDERED are requests for
■ Services to be provided beyond calendar year 2025.
■ Proposals from for -profit businesses (however, a government or nonprofit agency contracting
with the County may itself contract with for -profit businesses as third -party vendors).
■ Promotional activities that reach a target audience solely located within Jefferson County.
NOTE:
1. On February 2, 2006, the State of Washington Attorney General's Office issued Opinion #AGO
2006 #4, which clarifies that a municipality may NOT provide advance payment to private
organizations for tourism promotion. Payment must occur after the services have been
performed and documentation in keeping with the contract is submitted to the County.
2. The County may not pay for donated or volunteer services or pay more than the actual cost
incurred by the contracting agency to provide the service.
5. Background Information —
Jefferson County's Lodging Tax.
The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium,
Convention, Arts and Tourism Facilities.
In 1998, the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW) to
allow local governments to assess an additional 2% tax on lodging for tourism promotion and/or
tourism -related facilities (sometimes referred to as "the new 2%"). In April 1999, the County
Commission, by Ordinance, increased the County's Lodging Tax from a 2% to a 4% tax as allowed by
RCW 67.28.
Jefferson County's Lodging Tax Advisory Committee.
Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a
Lodging Tax Advisory Committee consisting of at least five (5) members:
The Chair — a member of the County Commission or their designee
2 members — representing the lodging industry
2 members — representing activities authorized to be funded by said tax
The Committee's role is advisory in nature, with the Committee's purpose being to advise the County
Commissioners. The Committee must select the candidates from amongst the applicants applying for
use of revenues and provide a list of such candidates and recommended amounts of funding to the
County Commissioners for final determination.
In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee to
establish an annual process to solicit and review proposals for tourism services eligible for lodging tax
funding. Committee members are appointed by the County Commissioners as part of the County's
regular advisory committee appointment process.
For additional information, contact —
County Administrator's Office
Jefferson County Courthouse
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
Ph: 360-385-9102; Fax: 360-385-9382
e-mail: afmcknightCcDco.jefferson.wa.us
- END -
Proposed 2025 promotion, facility, event or activity budget.
2025 PROPOSED LTAC FUNDING BUDGET
Programs Manager and Marketing Director Support
Position
% FTE
Requested
Hourly Rate
Total
Programs Manager
0.75
$27.00
$42,120
Marketing Director
0.6
$34.00
$42,432
TOTAL
$84,552
Jefferson County Historical Society
Budget vs. Actuals Classes A-K
January - September, 2024
Jan - Mar, 2024
Apr - Jun, 2024
Jul - Sep, 2024
Total
Actual
Budget over Budget
Actual
over
Budget Budget
Actual
over
Budget Budget
Actual
Budget over Budget
Revenue
4 JCHS INCOME
0.00
0.00
0.00
0.00
0.00
0.00
40 SALES/EARNED
0.00
0.00
0.00
0.00
0.00
0.00
Total 40 SALES/EARNED
$
13,055.03 $
29,550.00 -$
16,494.97 $
36,406.03 $
29,550.00 $ 6,856.03 $
32,032.52 $
29,550.00 $ 2,482.52 $
81,493.58 $
88,650.00 -$
7,156.42
41 CONTRIBUTIONS/DONATIONS
0.00
0.00
0.00
0.00
0.00
0.00
Total 41 CONTRIBUTIONS/DONATIONS
$
33,660.35 $
25,125.03 $
8,535.32 $
104,142.61 $
25,125.03 $ 79,017.58 $
71,345.92 $
25,125.03 $ 46,220.89 $
209,148.88 $
75,375.09 $
133,773.79
42 GOVERNMENT
0.00
0.00
0.00
0.00
0.00
0.00
Total 42 GOVERNMENT
$
5,209.20 $
14,625.00 -$
9,415.80 $
25,000.00 $
14,625.00 $ 10,375.00 $
25,000.00 $
14,625.00 $ 10,375.00 $
55,209.20 $
43,875.00 $
11,334.20
43 INVESTMENT EARNINGS
0.00
0.00
0.00
0.00
0.00
0.00
Total 43 INVESTMENT EARNINGS
$
4,947.21 $
3,075.00 $
1,872.21 $
3,778.51 $
3,075.00 $ 703.51 $
6,696.15 $
3,075.00 $ 3,621.15 $
15,421.87 $
9,225.00 $
6,196.87
45 OTHER MISCELLANEOUS INCOME
1,350.00
1,350.00
455.00
455.00
500.00
500.00
2,305.00
0.00
2,305.00
Total JCHS INCOME
$
58,221.79 $
72,375.03 -$
14,153.24 $
169,782.15 $
72,375.03 $ 97,407.12 $
135,574.59 $
72,375.03 $ 63,199.56 $
363,578.53 $
217,125.09 $
146,453.44
Total Revenue
$
58,221.79 $
72,375.03 -$
14,153.24 $
169,782.15 $
72,375.03 $ 97,407.12 $
135,574.59 $
72,375.03 $ 63,199.56 $
363,578.53 $
217,125.09 $
146,453.44
Cost of Goods Sold
5 COST OF GOODS SOLD
0.00
0.00
0.00
0.00
0.00
0.00
50 Inventory Purchase
3,427.62
1,625.01
1,802.61
1,083.70
1,625.01-541.31
3,022.11
1,625.01 1,397.10
7,533.43
4,875.03
2,658.40
Total 5 COST OF GOODS SOLD
$
3,427.62 $
1,625.01 $
1,802.61 $
1,083.70 $
1,625.01 -$ 541.31 $
3,022.11 $
1,625.01 $ 1,397.10 $
7,533.43 $
4,875.03 $
2,658.40
Total Cost of Goods Sold
$
3,427.62 $
1,625.01 $
1,802.61 $
1,083.70 $
1,625.01 -$ 541.31 $
3,022.11 $
1,625.01 $ 1,397.10 $
7,533.43 $
4,875.03 $
2,658.40
Gross Profit
$
54,794.17 $
70,750.02 -$
15,955.85 $
168,698.45 $
70,750.02 $ 97,948.43 $
132,552.48 $
70,750.02 $ 61,802.46 $
356,045.10 $
212,250.06 $
143,795.04
Expenditures
6 JCHS EXPENSES
0.00
0.00
0.00
0.00
0.00
0.00
Total 60 MARKETING & PUBLIC RELATIONS
$
215.31 $
474.99 -$
259.68 $
94.08 $
474.99 -$ 380.91 $
587.00 $
474.99 $ 112.01 $
896.39 $
1,424.97 -$
528.58
61 ADMINISTRATIVE
0.00
0.00
0.00
0.00
0.00
0.00
Total 61 ADMINISTRATIVE
$
1,462.75 $
3,362.46 -$
1,899.71 $
2,047.50 $
3,362.46 -$ 1,314.96 $
11,943.56 $
3,362.46 $ 8,581.10 $
15,453.81 $
10,087.38 $
5,366.43
62 PRINTING
0.00
0.00
0.00
0.00
0.00
0.00
Total 62 PRINTING
$
2,476.58 $
1,481.28 $
995.30 $
1,152.89 $
1,481.28 -$ 328.39 $
1,325.37 $
1,481.28 -$ 155.91 $
4,954.84 $
4,443.84 $
511.00
63 TECHNOLOGY
0.00
0.00
0.00
0.00
0.00
0.00
Total 63 TECHNOLOGY
$
7,331.17 $
4,537.50 $
2,793.67 $
3,054.41 $
4,537.50 -$ 1,483.09 $
5,034.87 $
4,537.50 $ 497.37 $
15,420.45 $
13,612.50 $
1,807.95
64 EMPLOYEE EXPENSES
0.00
0.00
0.00
0.00
0.00
0.00
Total 64 EMPLOYEE EXPENSES
$
111,214.06 $
122,721.24 -$
11,507.18 $
123,474.40 $
122,721.24 $ 753.16 $
116,921.41 $
122,721.24 -$ 5,799.83 $
351,609.87 $
368,163.72 -$
16,553.85
65 MAILING
0.00
0.00
0.00
0.00
0.00
0.00
Total 65 MAILING
$
585.36 $
845.01 -$
259.65 $
864.60 $
845.01 $ 19.59 $
120.00 $
845.01 -$ 725.01 $
1,569.96 $
2,535.03 -$
965.07
66 LICENSING & PERMITS
0.00
0.00
0.00
0.00
0.00
0.00
Total 66 LICENSING & PERMITS
$
136.01 $
217.50 -$
81.49 $
65.00 $
217.50 -$ 152.50 $
0.00 $
217.50 -$ 217.50 $
201.01 $
652.50 -$
451.49
67 FACILITIES
0.00
0.00
0.00
0.00
0.00
0.00
Total 67 FACILITIES
$
7,490.52
$ 10,892.49
-$ 3,401.97
$ 7,658.57
$ 10,892.49
-$ 3,233.92
$ 5,070.27
$ 10,892.49
-$ 5,822.22
$ 20,219.36
$ 32,677.47
-$ 12,458.11
68 PROFESSIONAL SERVICES
0.00
0.00
0.00
0.00
0.00
0.00
Total 68 PROFESSIONAL SERVICES
$
39,869.24
$ 5,068.71
$ 34,800.53
$ 57,105.81
$ 5,068.71
$ 52,037.10
$ 23,346.05
$ 5,068.71
$ 18,277.34
$ 120,321.10
$ 15,206.13
$ 105,114.97
69 SUPPLIES
0.00
0.00
0.00
0.00
0.00
0.00
Total 69 SUPPLIES
$
5,701.57
$ 3,046.29
$ 2,655.28
$ 2,766.37
$ 3,046.29
$ 279.92
$ 6,258.75
$ 3,046.29
$ 3,212.46
$ 14,726.69
$ 9,138.87
$ 5,587.82
Total 6 JCHS EXPENSES
$
176,482.57
$ 152,647.47
$ 23,835.10
$ 198,283.63
$ 152,647.47
$ 45,636.16
$ 170,607.28
$ 152,647.47
$ 17,959.81
$ 545,373.48
$ 457,942.41
$ 87,431.07
Total Expenditures
$
176,482.57
$ 152,647.47
$ 23,835.10
$ 198,283.63
$ 152,647.47
$ 45,636.16
$ 170,607.28
$ 152,647.47
$ 17,959.81
$ 545,373.48
$ 457,942.41
$ 87,431.07
Net Operating Revenue
-$
121,688.40
$ 81,897.45
$ 39,790.95
$ 29,585.18
$ 81,897.45
$ 52,312.27
-$ 38,054.80
-$ 81,897.45
$ 43,842.65
-$ 189,328.38
-$ 245,692.35
$ 56,363.97
Net Revenue
-$
121,688.40
-$ 81,897.45
39,790.95
29,585.18
$1,897.45
$ 52,312.27
-$ 38,054.80
-$ 81,897.45
$ 43,842.65
-$ 189,328.38
-$ 245,692.35
$ 56,363.97
Thursday, Oct 03, 2024 12:23:11 PM GMT-7 -Accrual Basis
Name
Role
Location (city, state)
Affiliation (if applicable)
Field of Expertise
Ann Welch
President
Port Townsend, WA
Jefferson County Historical
Art and design
Society
Janette Force
Vice President
Port Townsend, WA
Port Townsend Film Festival,
Nopprofit management,
retired Exec Director
community engagement
Katelyn Kean
Secretary
Port Townsend, WA
Jefferson County Historical
Fundraising, Collections
Society/ Northwest Maritime
Mangement, Curation,
Aldryth O'Hara
Treasurer
Port Townsend, WA
Gooding O'Hara & Mackey, PS
Accounting & Finance
Tim Caldwell
Member
Port Townsend, WA
Jefferson County Historical
Society
Cliff Moore
Member
Port Townsend, WA
Jefferson County Historical
Society
Mary Coney
Member
Port Townsend, WA
Jefferson County Historical
Society
Pete Langley
Member
Port Townsend, WA
Jefferson County Historical
Society, EDC Team Jefferson
Monica Macguire
Member
Port Townsend, WA
Jefferson County Historical
Society, Jefferson County
JoAnn Bussa
Member
Port Townsend, WA
Jefferson County Historical
Society
David Brownell
Member
Port Townsend, WA
North Olympic History Center
Community Development
Municipal Government
Community Development
Writing, Rhetorical Theory
Education (if applicable)
BS from University of Washington
Washington State University
BA in Anthropology and History from St.
Mary's College of Maryland MA in Museum
BA University of Washington, MA Norwich
University
BA University of California, Irvine
MA University of San Francisco
Manufacturing, Art, Sculpture, 43 years in business and mastering the art.
Maritime
Management including SUNY at Buffalo, English Literature
Software Development, SaaS,
Community and Jefferson Bellevue College
County Engagement
MA, Public History, Wright State
University; BA, History, Hanover College
•l ►Vi 1 I Ok IM M :40
WALKING TOURS OF PORT TOWNSEND
Vanishing Murals @ I-LiAm I Legenus + Lore la /-rive
OPENIN
FREE FIRST SATURDAY
Lxtended hours + Free Admission Sponsored by Dogs -A -Foot
-IHE-SCENES-TOURS
FREE FIRST SATURDAY
ART TALK W/ SUZANNE LAMON
HISTORY HIKE
Presented In Partnership with North Olympic History Center
MUSEUM OF ' ROTHSCHILD
ART + HISTORY lino -sr
JCHSMUSEUM.OR
SAT
10/19
THU
10/31
SAT
11/9
SAT
12/14
FALL WINTER
PROGRAMS CALENDAR
TAKE ME TO THE WATER
Q+A W/ DR. CAROLINE COLLINS aAkm
DI NO DAY
WITH THE BURKE MUSEUM
TUE FIRST NIGHT
12/31 WITH THE PRODUCTION ALLIANCE
ENJOY FREE ADMISSION TO THE MUSEUM ON THE
FIRST SATURDAY OF EACH MONTH 11AM - 4PM
SON
COOUNTUNTY JCHSMUSEUM.ORG I @JCHSMUSEUM
H S 540 WATER ST, PORT TOWNSEND, WA
TAKE ME TO THE WATER
Histories of the Black Pacific
Take Me to the Water: Histories of the Black Pacific reveals the deep and
historic connection between people of African descent and the Pacific Ocean.
Most accounts of the United States' maritime enterprises are
disproportionately populated by white seafarers. Yet, from the 16th to the 20th
century, Black whalers, commercial mariners, fishers, explorers, soldiers, and
sailors traveled along the Pacific Coast and traversed the high seas.
The stories of these mariners, their impact in shaping the American Pacific, and
their legacy in the context of development of society and identity, are all
explored in Take Me to the Water: Histories of the Black Pacific.
, -PC.
r
exhibitenvoy.org/exhibits/take-me-to-the-water/ P&,Po ` f
je
F'r JC
CAL FOR N I A �HS
HUM
STEM TO STERN
,., Marine Trades on the
Quimper Peninsula
ON EXHIBITION JULY - DEC 2024
f Jeremy Johnson is a local photographer who founded
f' the Port Townsend Maritime Trades Project in 2019 in
order to document and celebrate this important
sector of our culture and economy. We will
supplement Jeremy's photos with maritime tools from
our collection that he selects to accompany some of
the individual's stories from his photos.
MORE INFO
jeremyjohnson.photos ptmt
—17
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HALWLO EEKEMQ
Trick -or -Treat on Water Street
Gather sweets on Water Street outside the Museum,
Oct 31 from 3:45-5:45 PM.
Legends + Lore Tour: Halloween Edition
Experience a Halloween-themed downtown walking tour on Friday at
5PM and Saturday at 11AM; pre -registration is recommended.
Free First Saturday and Hidden Haunts Hunt
Explore the museum with free admission from 11 AM to 7 PM and send
the kids on a ghostly scavenger hunt included with their visit.
MUSEUM OF AR)
540 Water St. Port Townsend WA
1e JCHS PRESENTS
� • x, II L
FREE ONLINE
FREE ADMISSION! ARCHAEOLOGY
FREE FIRST SATURDAY LECTURES
11AM - 7PM WITH GARY WESSEN
No
Exl] 30ED
JCHS PRESENTS
Q&A With
Dr. Caroline Collins
CURATOR OF TAKE ME TO THE WATER:
HISTORIES OF THE BLACK PACIFIC
SAT 10/19
TAKE ME TO THE WATER - 3
HISTORIES OF THE BLACK PACIFIC, t -
NOW OPEN UNTIL t Fi 1
SUNDAY, NOVEMBER3
y� Q
Qp11 _ S
JC
HS
\v f'
COMESEEUSI
Jefferson County
Farmers Market
PORTTOWNSEND
SAT 9/28
SIAM - 2PM