HomeMy WebLinkAboutQEC-JCLTAC-App rcvd 1004242025 Proposal Checklist for Tourism Promotion Activities
Organization Name
Event Name, if different
Proposed Contract Amount: $
Proposals must completely address the questions, and all requested supplemental
information must be provided. Incomplete or late proposals may not be considered by the
Jefferson County LTAC.
To be eligible for consideration, your application must be signed, dated, and include the following
items in the listed order.
Check each item submitted:
_______ Signed and Dated Proposal Summary Sheet
_______ Section 1 - Itemized list of proposed services and estimated costs.
_______ Section 2 - Proposal Questions.
_______ Section 3 - Proposed 2025 promotion, facility, event or activity budget.
_______ Section 3 – 2024 budget and year-to-date income and expense statement(s).
_______ Section 3 - List of names and addresses of the organization’s current Board of Directors.
Name and contact information for event chairperson, if applicable.
_______ Section 3 - Optional work samples such as season brochures, promotional materials,
reviews, news/magazine articles, etc. (maximum of 5 separate pieces)
To be considered, a fully completed and signed original application with supporting documents
must be electronically received and date stamped at the Jefferson County Administrator’s Office, to
Adiel McKnight @ afmcknight@co.jefferson.wa.us by FRIDAY OCTOBER 4, 2024.
Documents submitted to the County are public records, potentially eligible for release.
Quimper Events Collective
28,500
2025 Proposal Checklist for Tourism Promotion Activities
Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked)
Electronically to Email Address: afmcknight@co.jefferson.wa.us
Organization Name
Organization Address
Contact Name
Contact Address
Day Phone Evening or Cell Phone
E-Mail Address
Facility/Event (if applicable)
Total Lodging Tax Request: $:
Estimated 2025 org. operating
budget (Incl. Lodging Tax funds) $: _________________
If asking for funds for a specific
event, list other cash funding
sources and dollar amounts
budgeted for this project.
Note: This section is only due for
specific event and festival
funding requests.
Dollar Amount
$
$
$
$
$
$
Total Project Revenue Budget $
Did your organization receive Lodging Tax Funds from the County in 2024? _____yes _____ no
I understand that if my organization’s proposal for tourism promotion activities is approved by the County that my
organization will enter into a contract with the County to provide the contracted services up to the maximum contract
amount. I understand that the proposal herein is a public record potentially eligible for public release.
Sign Name: Date:
Print Name and Title:
Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all
requested documents provided; this form must be signed and dated.
Quimper Events Collective
310 24th Street, Port Townsend WA 98368
Alexis Arrabito, President
same as above
360.774.0825
info@quimpereventscollective.com
28,500
37,9595
PT LTAC 4,000
17,800
Oct, 4, 2024
Jessie Short, Secretary of the Board
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
October 1,2024
1.Itemized List of Proposed Tourism Promotion Ser vices
In the following space or on a separate sheet of paper,please
specify each proposed tourism promotion,facility,event or
activity,including quantities and costs.
Quimper Events Collective -Page 1
WEBSITE:
quimpereventscoll
ective.com
INSTAGRAM:
@quimpereventsco
BOARD OF
DIRECTORS
Alexis Arrabito
President
Mia Garcia
Vice President
Heidi Haney
Treasurer
Jessie Short
Secretary
Natalie Maitland
Director
Bethany Maha ey
Director
Rebecca Faisca
Director
General Year-Round Promotion -Items Rate Qty Totals
Visitor Guide Advertising**
Accommodations Guide for all Quimper
lodging (Je Co &PT)
$2000 2 pubs
2x yr
$8000
Graphics SaaS for Developing Creative to
Promotion Tourism Activities &Social
Marketing
$300 annual $300
Social Media Ads Promoting Tourism
Activities &Events (budgeted avg,
implementing to focus on shoulder season)
$200 month $2400
Je erson County Wedding Expo
Facility Rental*$25 40 hrs $1000
Kitsap Wedding Expo Participation $950 $950
Print**&digital advertising targeting
Western Washington and Oregon cities along
the I-5 corridor
$8000 $8000
Collateral printing**$1000 $1000
Event Materials -swag,supplies,signage $3000 $3000
Targeted Social Media Marketing -statewide $500 $500
Contracted -set up ticketing,website
updates,social media ads
$30 30 hrs $900
Regional Networking Brunch -room rental,
food &beverage,minimal decor
$2450
TOTAL $28,500
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
*Chimacum Gym =$25/hr,10hrs x2 days
Chimacum Commons =$20/hr,10hrs x 2days
**We did not receive the memo sent to the Lodging Tax Advisory Committee (LTAC)
from the Je erson County Board of Commissioners but were made aware of it mid-way
through drafting this application.We respectfully request consideration for these
printed materials as they remain a vital part of tourism promotion,particularly for
destinations like Je erson County.In areas where broadband and Wi-Fi access are
limited,physical maps,brochures,and event guides play a critical role in enhancing the
visitor experience and ensuring they have the information they need.
Supporting Research:
●Tangible Experience:According to a study by the American Marketing
Association (2019),physical materials such as printed brochures provide a more
memorable and engaging experience than digital-only content.For visitors,
holding a brochure or map fosters a stronger connection to the place they are
visiting,enhancing their overall satisfaction.
●Reach for Older Audiences:A report from Pew Research Center (2021)
highlights that a significant portion of older adults (65+)are less likely to rely
solely on digital media.By including printed materials,Je erson County would
ensure inclusivity for tourists of all ages,expanding its reach.
●Visitor Behavior:Research by Destination Analysts shows that tourists often
prefer to pick up printed materials at visitor centers and hotels,as they provide
a concise and convenient way to navigate a new destination without the need
for constant internet access.
In conclusion,while digital promotion is undoubtedly essential,printed materials still
hold substantial value,especially in the tourism sector and we believe we have included
a well balanced mix of both print and digital promotion in this proposal.
2.Proposal Questions
Please confine your answers to no more than one page for each question.
2.1 Tell us about your promotion,facility,event or activity and why you think it
will increase tourists traveling to and staying in Je erson County.
GENERAL YEAR-ROUND ADVERTISING:
Our initiative aims to promote year-round tourism by placing accommodation guides in
annual visitor guides and producing engaging digital and print content that showcases
all of Je erson County’s diverse lodging options.These guides and other content will
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Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
highlight everything from boutique hotels and charming bed-and-breakfasts to
campgrounds and RV parks,helping potential visitors easily discover and book their
ideal accommodations.
While other entities may also be working on similar initiatives,we are uniquely qualified
to lead this e ort due to our strong relationships with local accommodations providers
and the high quality of our creative content.Our established connections allow us to
gather the most accurate and comprehensive information about lodging options,while
our expertise in content creation ensures that the guides and promotional materials we
produce will capture attention and inspire visits.
Moreover,many of our board members are deeply embedded in the hospitality and
tourism sectors,and a positive experience for visitors benefits the entire community.By
ensuring that guests find welcoming and memorable accommodations,we contribute
to an overall atmosphere that encourages longer stays,repeat visits,and positive
word-of-mouth recommendations—all of which drive greater tourist tra c and bolster
the local economy.
To measure the e ectiveness of our e orts,we have website analytic systems in place,
allowing us to monitor website visit counts and other key performance indicators (KPIs)
(demographics,time on site,etc.).This enables us to provide data-driven insights on the
success of our promotions,allowing for continuous improvement and ensuring our
strategies are e ectively increasing tourism and overnight stays in Je erson County.
In summary,our comprehensive and strategic approach,combined with strong local
partnerships and a commitment to high-quality content,will help drive tourism,
especially during the shoulder and o -seasons,contributing to the economic grow th of
the county.
THE EXPO:The 2025 Je erson County Wedding Expo event will take place at a single
venue,allowing attendees to conveniently meet and interact with as many of our local
vendors as possible in one location.Consistent with our 2024 Tour,we will recommend
that as many venues as possible hold Open Houses on the Sunday following to welcome
guests and residents alike to take site visits,and to encourage overnight stays during
the weekend of our 2025 Expo.
DATE:By scheduling this event in late winter,we aim to bolster shoulder season
visitation,capitalize on the influx of newly engaged couples following the peak
engagement season around Christmas,New Year ’s,and Valentine’s Day,and utilize the
data collected from both 2024 and 2025 events to evaluate the e cacy and timing of
future Je erson County Wedding Shows,Tours,and Expos.Our expo will kick-o on
March 1st,which is National Wedding Planning Day.Additionally,this is “wedding expo
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Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
season”-our event will be well timed to supplement the Seattle,Kitsap,and Clallam
Wedding Expos.
LOCATION:We have selected Chimacum School Gymnasium and Commons as the site
for this event due to size,parking,accessibility,and central location in East Je erson
County.These venues have a demonstrated history of success as the site of the annual
Je erson County Connectivity Fair and longstanding and well attended Chimacum Arts
&Crafts Fair.
STRUCTURE &SCHEDULE
Saturday -Expo:From 10am-4pm on Saturday,March 1st,individuals,couples,and
families are welcome to celebrate National Wedding Planning Day with a visit to the
Chimacum Gymnasium to meet and mingle with a host of local event professionals.
Niches represented will include (but are not limited to)venues,photographers and
videographers,hair and make-up professionals,DJs and musicians,caterers,bar
ser vices,unique ser vice providers,local tour operators,and accommodations.
Makers Market:In the Chimacum Commons,Salish Sea Makers Market in collaboration
with Je Co Created (a project of EDC Team Je erson)will host the second annual
Wedding Expo Makers Market,highlighting the craftspeople and cottage industry that
make Je erson County so special.
Sunday -Regional Networking Brunch:A Networking Brunch,scheduled from 10 AM
to 12 PM on Sunday,invites premiere Seattle-area event planners to connect with
Je erson County's top event professionals over brunch,providing an intimate setting to
foster collaborations,explore local ser vices,and strengthen industry ties,thereby
promoting local business within our scenic region.The session is designed to not only
introduce Seattle planners to the diverse and high-quality ser vices available in
Je erson County but also to foster lasting business relationships that keep local dollars
within the community.This event aims to enhance the visibility of local talent,
encourage the hiring of our vendors for locally-held destination weddings,and
strengthen the economic fabric of our region through sustained partnerships.
2.2 If this is a continuing promotion,facility or event,how is it di erent than in the
past?
This Expo di ers from the previous 2024 Wedding Tour in several key ways:
1.Single-Venue Format:Unlike the Wedding Tour,which involved multiple venues
spread across the county,the Wedding Expo will take place at a single venue,
the Chimacum School Gymnasium and Commons.This centralized location
provides convenience for attendees,allowing them to meet and interact with a
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Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
large number of local vendors in one place,rather than traveling between
multiple sites.
2.Expanded Vendor Interaction:The Wedding Expo will feature a broader array
of vendors,all present at the same time,allowing attendees to compare ser vices
and network more e ciently.The previous Wedding Tour was more
venue-centric,where participants visited specific wedding locations,but vendor
access was more limited.The Expo emphasizes face-to-face interaction with
vendors across various niches,including venues,photographers,caterers,and
other wedding ser vice providers.
3.Networking Brunch for Event Planners:The Expo will feature a regional
networking brunch specifically targeted at connecting Je erson County vendors
with Seattle-area event planners.This is an innovative addition to strengthen ties
with event professionals from larger metropolitan areas,potentially bringing
more high-quality events to Je erson County.This event aligns with the
Olympic Peninsula Tourism Master Plan GOAL #1 DESTINATION MARKETING •
ACTIONABLE INITIATIVES Enhance targeted marketing e orts to increase
awareness of spring,fall and winter travel.
i.NEW BUSINESS DEVELOPMENT:t.Identify new sales and
marketing opportunities for social groups (weddings,reunions,
memorial ser vices,etc.).(page 37)
2.3.Describe how you intend to market/promote your promotion,facility,event or
activity to potential tourists who reside outside Je erson County.
PRELIMINARY MARKETING STRATEGY
"Closer Than You Think"This campaign aims
to bridge the perceived distance between the
bustling I-5 corridor and the serene,scenic
landscapes of the Olympic Peninsula.By
emphasizing the quality,charm,and proximity
of local event professionals,the campaign
positions Je erson County as the ideal
destination for unforgettable events—just a
scenic journey away.Thematically this
strategy is also aligned with results and goals
of the OP Tourism Master Plan,Short Term
Priorities #1 PROMOTE WHY THE DIFFERENCE
IS WORTH THE DISTANCE (page 47).
Sample Collateral:
This sample is an unapproved draft meant to evoke the spirit of the campaign.
Quimper Events Collective -Page 5
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
a)If an event,the date of the event:March 1-2,2025
b)The timeline for the tourism promotion activity you are proposing (e.g.May
through July,2025)
The Je erson County Wedding Expo is scheduled for March 1-2,2025,with open houses
at local venues on March 2.We have already secured commitments from several
vendors for the Expo date and will be incorporating a “Save the Date”announcement
in our post Wedding Tour communications to generate early interest for those who are
interested in attending both events.
Our full marketing e orts will begin in December 2024,running through February 2025.
During this period,we will launch a mix of digital and print campaigns to target local
and out-of-area attendees,focusing on the Seattle area and the I-5 corridor.In
addition,we plan to attend the Kitsap Wedding Show on February 14,2025,where we
will engage in direct outreach to Kitsap visitors and couples,promoting Je erson
County as an ideal wedding destination.
This strategic timeline ensures that we capture attention during peak wedding planning
season and provide ample time for prospective attendees to make travel and
accommodation arrangements in Je erson County.
c)Target Audience
1.Newly Engaged Couples:Primarily targeting couples who have recently become
engaged,especially those in the greater Seattle,Kitsap,and I-5 corridor
regions.These couples are in the early stages of planning their weddings and are
actively seeking venues,vendors,and ser vices that align with their vision for a
memorable wedding day.
2.Event Planners and Coordinators:Professionals who organize weddings and
events,particularly those based in larger markets like Seattle,Tacoma,and
Kitsap.These individuals are often looking for unique,scenic,and accessible
destinations for their clients and will benefit from the networking opportunities
with local vendors at the Expo.
3.Out-of-Town Visitors:Couples and families from outside Je erson County who
are interested in destination weddings.They are drawn to the area’s scenic
beauty,local charm,and the promise of a unique,memorable event in a
picturesque setting.
Quimper Events Collective -Page 6
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
4.Local Residents Seeking Special Events:Residents of Je erson County and the
surrounding areas who may be planning weddings,anniversaries,or other
special events locally,and are seeking to engage with vendors close to home.
This audience is diverse,encompassing both those who live locally and those
considering Je erson County as a destination for their wedding or event,with an
emphasis on those seeking unique,high-quality wedding experiences.
d)Promotion methods you intend to use to reach the target audience.
To e ectively reach our target audience for the Je erson County Wedding Expo,we
will utilize a variety of strategic promotion methods,including both digital and
traditional approaches:
1.Digital Advertising:
○Social Media Campaigns:We will launch targeted ads on platforms such
as Instagram,&Facebook,focusing on engaged couples in the Seattle,
Kitsap,and I-5 corridor regions.Using precise demographic targeting,we
will tailor ads to reach newly engaged couples and wedding planners.
○Google Ads:Search and display ads will target individuals searching for
wedding venues and ser vices in the Pacific Northwest,increasing visibility
for the Expo.
2.Email Marketing:
○We will utilize our Quimper Events Collective mailing list to send regular
event updates,vendor announcements,and reminders to our audience of
local residents,wedding vendors,and event planners.
○Early-bird announcements,such as the “Save the Date”message during
the October 2024 Wedding Tour,will ensure that couples and vendors
can plan in advance.
3.Website and Blog Features:
○The Quimper Events Collective website will ser ve as a hub for
information about the Expo.It will feature a landing page with event
details,ticketing,and vendor information.Regular blog posts will
highlight participating vendors and o er wedding planning tips to drive
tra c and engagement.
4.Print Advertising:
○Event Flyers and Brochures:Printed materials will be distributed at local
wedding shows,visitor centers,and partner businesses,ensuring a broad
reach to both local residents and tourists.
5.In-Person Promotion:
Quimper Events Collective -Page 7
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
○Kitsap Wedding Show:We will attend the Kitsap Wedding Show on
February 14,2025,engaging directly with visitors and promoting
Je erson County as a premier wedding destination.This will include
handing out brochures,o ering vendor information,and sharing details
about the Expo.
6.Collaborative Promotions:
○Vendor Partnerships:We will encourage participating vendors to
promote the event through their own marketing channels,including social
media and email lists.Collaborative promotions with local venues and
ser vice providers will further enhance our outreach.
7.Media Outreach:
○Press Releases:We will send press releases to local and regional media
outlets,including newspapers,blogs,and lifestyle publications,
highlighting the Expo as a key event in Je erson County.
By using a diverse mix of digital,print,and in-person promotion methods,we will
ensure that the Je erson County Wedding Expo reaches a wide and engaged audience
of couples,vendors,and event professionals.
e)Describe how you will promote overnight stays at Je erson County lodging
establishments.To promote overnight stays at Je erson County lodging
establishments,we will leverage several strategies designed to encourage visitors to
extend their time in the area.
Similar to our Je erson County Wedding Tour,where multiple accommodations o ered
special rates for event attendees,we will collaborate with local lodging providers to
o er exclusive discounts and packages for those attending the Wedding Expo.These
special o ers will be available from key accommodations such as The Resort at Port
Ludlow,The Old Alcohol Plant Inn,Fort Worden,and The Bishop Hotel,ensuring that a
variety of price points and experiences are covered to appeal to a broad audience of
visitors.
We will actively promote these accommodation packages through:
1.Event Website:Dedicated sections highlighting the participating hotels and the
special rates they are o ering,making it easy for attendees to book directly.
2.Email Campaigns:We will send targeted emails to both local and regional
potential attendees,emphasizing the exclusive rates available and the
convenience of staying overnight in Je erson County during the event.
3.Social Media:Regular posts across our social media channels will feature
special accommodation o ers,alongside imagery and descriptions of the
participating hotels,encouraging visitors to plan an overnight stay.
Quimper Events Collective -Page 8
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
4.Partner Channels:We will work with the accommodations themselves to
cross-promote the event and lodging discounts on their websites,newsletters,
and social media platforms,amplifying our reach to their established customer
bases.
By o ering attractive overnight options and leveraging various promotional channels,
we aim to make it easy and appealing for event attendees to stay and explore all that
Je erson County has to o er,increasing both overnight bookings and overall visitor
spending.
f)If you intend to collaborate with another agency or non-profit to provide these
ser vices,please state the name of the organization and describe the nature of the
collaboration:
The City of Port Townsend Lodging Tax Advisory Committee has recommended a grant
of $4,000 toward the Je erson County Wedding Expo in a recent fall 2024 meeting,out
of a total of $20,000 available in the funding round.We greatly appreciate their
confidence in the Quimper Events Collective and their support in granting such a
significant percentage of the available funds to our organization.
Additional funding would further benefit the Quimper region by allowing us to expand
marketing e orts and enhance the attendee experience,ultimately driving more
tourism to local businesses.Our Oct 2024 Wedding Tour,which was also supported by
PT LTAC ($5,000 out of a $10,000 funding round)resulted in lodging bookings not only
in Port Townsend but also in county accommodations,providing a boost to the regional
economy.With increased financial support,we are poised to create even more
opportunities for local vendors and tourism-related ser vices to thrive.
4.How will you measure the e ectiveness of your promotion,facility,event or
activity?Also,describe how you will document and report to the County the economic
impact from your event/facility.(State law requires the County to report annually to the
State Department of Community Development and Economic Trade about the number
of lodging stays and economic benefit from tourists generated by use of Lodging Tax
proceeds for tourism promotion.)
To measure the e ectiveness of our Wedding Expo,we will implement a multi-faceted
evaluation approach:
1.Online Metrics:
We will track website analytics to monitor engagement with event-related
content.Metrics will include:
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Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
○Website visits,particularly to the event page and accommodation
booking sections.
○Click-through rates on special accommodation o ers.
○Conversion rates for ticket sales,including tracking where attendees are
coming from and how many out-of-county visitors engage with the event.
2.Attendee Sur veys:
Post-event sur veys will be distributed to attendees via email and at the event
itself,gathering feedback on their experience,including:
○How they learned about the event.
○Whether they booked an overnight stay and where.
○Their overall satisfaction with the event,vendors,and accommodations.
This feedback will help us evaluate both the success of the event and
identify areas for future improvement.
3.Vendor Feedback:
We will also collect feedback from vendors on the number of inquiries,bookings,
and leads generated from the event.This will help us assess the direct economic
benefits to local businesses and vendors in Je erson County.
4.Lodging Partner Reports:
We will collaborate with local accommodations to gather data on:
○The number of room nights booked specifically through the event's
promotional o ers.
○The overall increase in bookings around the time of the event.
Reporting Economic Impact to the County:To meet the County’s reporting
requirements and to document the economic impact of the event,we will:
1.Track Overnight Stays:We will collect data from our lodging partners on the
number of room nights booked by event attendees.This will be reported directly
to the County to quantify the increase in overnight stays resulting from the
event.
2.Estimate Economic Impact:Using industry-standard tourism multipliers,we will
estimate the direct economic benefit generated by event attendees,including
spending on accommodations,food,and other local ser vices.This will help
assess the broader impact on Je erson County's tourism economy.We will also
be able to sur vey our vendors to determine the future business they receive
linking to the event.
3.Comprehensive Reporting:A detailed report will be submitted to the County
after the event,summarizing:
○Online engagement metrics.
○Sur vey results from attendees and vendors.
○Lodging data from local accommodations.
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Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
○Economic estimates based on attendee spending.
This data will not only fulfill the County’s obligation to report to the State Department
of Community Development and Economic Trade,but also provide a clear picture of the
event’s overall contribution to tourism grow th and economic development in Je erson
County.
5.What economic impact can we expect in Je erson County from your proposed
promotion,facility,event or activity?
5a.)Actual or estimated number of tourists at your event/facility last year
(2024):Since the Je erson County Wedding Expo is a new event we do not have
specific attendance numbers from a previous year.However,we anticipate gaining
a clearer sense of potential attendee numbers following the 2024 Je erson County
Wedding Tour,which will provide valuable insights into interest levels and the overall
draw of similar events in the region.
As we prepare for the Expo,we are drawing from attendance trends at other
inaugural small wedding expos,which often see strong turnout due to interest in
localized wedding planning resources.For example,similar regional expos have
shown that focused,small-scale events like ours can attract both local and
out-of-town attendees looking for unique venues and ser vices.By leveraging our
connections with local accommodations and vendors,we anticipate creating an
event that will draw a healthy number of tourists,many of whom will stay overnight
in Je erson County.
Once the Wedding Tour takes place,we will have more concrete data to project
potential attendance for the Expo,ensuring that we can better assess its economic
impact.
5b.)Estimated number of tourists who will attend your event/facility this year
(2025):Based on similar wedding expos,such as the Kitsap Wedding Expo,which
has attracted 2,000 total attendees in recent years,we anticipate a healthy turnout
for the Je erson County Wedding Expo even in its inaugural year.
5c.)Projected economic impact in Je erson County from your event/facility
(e.g.number of tourists who will stay overnight in Je erson County-based
lodging establishments;economic impact for Je erson County restaurants,
community facilities,amenities,events,and businesses).The Je erson County
Wedding Expo is expected to generate a positive economic impact for local
businesses,including lodging establishments,restaurants,and ser vice providers.
Here's a projection of its e ects:
Quimper Events Collective -Page 11
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
1.Overnight Stays:We project that a notable percentage of visitors will book
stays for 1–2 nights,especially those traveling from Seattle,Kitsap,and other I-5
corridor regions.This influx will support local hotels,bed-and-breakfasts,and
vacation rentals.
2.Local Restaurants and Amenities:Event attendees are likely to dine at local
restaurants and cafes,generating additional revenue for the food and beverage
industry.Couples and their families who stay overnight will also engage with
community amenities,such as visiting retail shops,and other tourist attractions,
boosting the local economy further.The impact will likely be felt in towns like
Port Ludlow,Port Townsend,and Chimacum,where visitors can explore local
culture and dining options.
3.Vendor and Ser vice Provider Boost:The Expo will showcase a wide variety of
local wedding vendors,including photographers,florists,caterers,and
musicians.The direct business generated from the event will benefit local
vendors,and many will see an increase in bookings for weddings and events
throughout the year.Additionally,many out-of-town event planners will be
attending the Expo and forming partnerships with local businesses,leading to
potential long-term contracts and future events in Je erson County.
4.Overall Economic Impact:Factoring in the expected number of tourists,their
spending on accommodations,meals,and ser vices,the projected economic
impact of the Wedding Expo could reach tens of thousands of dollars for
Je erson County businesses.By attracting tourists who may have other wise not
considered the region,the event will help raise the profile of Je erson County as
a premier destination for weddings and special events.
These projections will be tracked and reported based on actual overnight stays,
vendor feedback,and attendee sur veys,ensuring accurate data to evaluate the
overall economic impact of the event.
6.Describe your organization’s area of expertise.Do you provide a unique
ser vice?The Quimper Events Collective (QEC)is a 501(c)6 non-profit business
association composed of event and wedding professionals from Je erson County,
Washington.Our organization specializes in supporting and promoting high-quality
weddings and events in the region,providing a unique ser vice to both local
businesses and visitors seeking to plan memorable occasions.
Our area of expertise lies in the collaboration and elevation of local event
professionals.By fostering a network of 55 members (in our first year)and growing,
including accommodations,tour operators,photographers,caterers,and more,we
ensure that our community o ers top-tier ser vices to those planning events in
Je erson County.Our monthly mixers (hosted at di erent member venues rotating
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Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
between county and city)provide our members a chance to stay informed and
engaged with industry trends and upcoming opportunities.
What makes QEC unique is our strong foundation of community-driven
collaboration.Our all-volunteer board,composed of Gen-X and Millennial women
from prominent local organizations like Fort Worden Hospitality,NW Maritime,and
The Resort at Port Ludlow,brings a wealth of experience and passion to the
collective.This diversity and expertise allow us to bridge local businesses with
out-of-county visitors,helping to attract high-quality weddings and events from
across the region.
Additionally,our focus on fostering economic viability for small businesses through
strategic marketing and networking ensures that local vendors benefit from a rising
tide of economic prosperity.Through these e orts,QEC provides a unique and
indispensable ser vice that supports both local businesses and the broader wedding
and event market.
Quimper Events Collective -Page 13
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
Proposed 2025 Budget (Income &Expenses)
This budget is a very early preliminary draft.
Income reflects renewals of membership and limited new members while also including
a $4,000 grant from the Port Townsend LTAC for marketing the Wedding Expo.
Quimper Events Collective -Page 14
2025 EXPENSES ANNUAL $30,876
ADMINISTRATIVE $2,666
Bank Fees $148
Insurance $1,200
Licenses &Permits $120
Postage /Printing $1,000
Technology $198
MARKETING $12,830
Advertising -Print $8,000
Advertising -Social $2,800
Advertising -Trade Shows $1,000
Contract Labor/Professional Ser vices $900
Website $130
MEMBERSHIP $8,030
Social Programming $500
Member Relations/Appreciation $180
EVENT EXPENSES $7,350
Facility $3,450
Supplies $1,500
Signage $1,500
Contractor $900
2025 REVENUE ANNUAL $37,959
MEMBERSHIP $4,959
Professional $4,704
Vendor Partner $225
Gig Seeker $30
OTHER REV $33,000
Donations $-
Grants $32,500
Merchandise Sales $500
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
2024 Budget vs Actual Income &Expenses YTD
We have received in-kind sponsorships from a variety of our members throughout the
year.
Many of our expenses listed were paid at the end of the prior year and will reoccur later
this year.
Quimper Events Collective -Page 15
2024 EXPENSES Annual Budget Actuals thru 9/24
ADMINISTRATIVE $1,259 $2,107
Bank Fees $139 $31
Licenses &Permits $120 $20
Merchandise $1,000 $0
Postage /Printing $-$1,580
Technology $-$476
MARKETING $4,705
Advertising -Social $925 $14
Advertising -Trade Shows $850 $0
MEMBERSHIP $935
UTILITIES $300
2024 REVENUE Annual Budget Actuals thru 9/24
MEMBERSHIP $3,725 $2,237
Professional $2,058
Vendor Partner $855
Gig Seeker $285
Founding Members $750
New Business Discount -$223
OTHER REV $7,680 $5,046
Donations $-
Grants $5,000 $5,000
Merchandise Sales $680 $46
Sponsorships $2,000
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
Board of Directors as of 9/30/2024
,PresidentAlexis Arrabito
310 24th Street
Port Townsend WA 98368
hello@ptpicnics.com
821 Washington & e Washington Private Suites
Mia Garcia,Vice President
431 Water St
Port Townsend,WA 98368
miagarciaknits@gmail.com
Je Co Created
Jessie Short,Secretary
70 Breaker Lane
Port Ludlow WA 98365
jshort@portludlowassociates.com
e Resort at Port Ludlow
Heidi Haney,Treasurer
1433B W Sims Way
Port Townsend WA 98368
info@tipsygypsy.party
Tipsy Gypsy Mobile Bar Service
Natalie Maitland
200 Battery Way
Port Townsend WA 98368
nmaitland@fortworden.org
Fort Worden Hospitality
Bethany Maha ey
105 Magnolia Ave
Port Townsend WA 98368
snowberryeventdesign@gmail.com
Snowberry Event +Design
Rebecca Faisca
15 Goliah Lane
Port Ludlow WA 98365
eventsbyrebeccapnw@gmail.com
Events by Rebecca
Quimper Events Collective -Page 16
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
Sample Promotional Materials (max 5)
Sample #1 -Save the Date Postcard (Front &Back)
Printed locally in Port Townsend with Cor vus Crafts,distributed at the Kitsap
Wedding Show,at accommodations around the region and through our membership
Quimper Events Collective -Page 17
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
Sample #2 Tri-fold Brochure -Front &Back
Also printed locally and distributed at the Kitsap Wedding Expo,through our
membership and strategic brochure locations (Fort Worden Visitor Center,venues,
etc.).Utilizing local/member photographs and a map that we commissioned by a
local artist.
Quimper Events Collective -Page 18
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
Quimper Events Collective -Page 19
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
Sample #3 -Visitor Guide Ad (distributed through Port Townsend Leader on
ferry routes etc.)
Sample #4 -Instagram &Facebook Ad
Reach:1,182
Impressions:1,717
Interactions:84
Likes:49
Comments:9
Shares:26
Quimper Events Collective -Page 20
Quimper Events Collective
Je erson County Lodging Tax RFP Application
Request for 2025 Funding
Sample #5 -Print Flyers/Posters
Quimper Events Collective -Page 21