The URL can be used to link to this page

Home My WebLink AboutQHM 2025 JC Lodging Tax Application Quilcene Historical Museum Final rcvd 1001242025 Request for Proposal Packet Lodging Tax/Tourism Promotion This packet is for the 2025 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON-PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: FRIDAY OCTOBER 4, 2024 by 4:30 pm Digital Delivery only for Proposals to afmcknight(aDco.iefferson.wa.us 2025 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2025 and paid for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. ■ Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2025. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. ■ At the time of implementation, tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. ■ Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete proposals may not be considered by LTAC. ■ To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknight(@co.iefferson.wa.us by the deadline listed above. ■ The preferred format for a digital application is a single PDF file attached to an email. If necessary, multiple files in either PDF or Microsoft Word may be attached to a single email as a complete digital application. ■ All documents filed with the County are public records, potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. 2025 Proposal Checklist for Tourism Promotion Activities Organization Name Quilcene Historical Museum Event Name, if different Proposed Contract Amount: $ 91,500.00 Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: X Signed and Dated Proposal Summary Sheet X Section 1 - Itemized list of proposed services and estimated costs. X Section 2 - Proposal Questions. X Section 3 - Proposed 2025 promotion, facility, event or activity budget. X Section 3 — 2024 budget and year-to-date income and expense statement(s). X Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. X Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknight(a-)co.iefferson.wa.us by FRIDAY OCTOBER 4, 2024. Documents submitted to the County are public records, potentially eligible for release. 2025 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked) Electronically to Email Address: afmcknight(@co.iefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name Quilcene Historical Museum Organization Address 151 East Columbia Street, PO Box 574 Quilcene, WA 98376 Contact Name Kevin Wooley Contact Address Day Phone E-Mail Address Facility/Event (if applicable) Total Lodging Tax Request: Estimated 2025 org. operating PO Box 574 Quilcene, WA 98376 (360)765-4848 Evening or Cell Phone (360) 531-1023 Quilcenemuseum.treasurerp_gmail.com; Kevin.j.wooley(c�gmail.com Quilcene Historical Museum/ Worthington Park 91.500.00 budget (Incl. Lodging Tax funds) $:151,613.00 If asking for funds for a specific event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for specific event and festival funding requests. Total Project Revenue Budget Dollar Amount $ $ $ $ $ $ Did your organization receive Lodging Tax Funds from the County in 2024? _X yes no I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. 1 understand that the proposal herein is a public record potentially eligible for public release. "3 it ✓ J f / Sign Name:- c1 5— Date: t� Print Name and Title: (`�e-o f,-) - --,S:- W'0Z5 Section 1 - Itemized list of proposed services and estimated costs. Quilcene Historical Museum 2025 LTAC Budget 2023 orig 2024 2025 LTAC BUDGET LTAC BUDGET LTAC BUDGET 66112 - LTAX Visitor Prom-Info-Convencs 66112.1 - Conveniences - PUD 3,000 5,200 5,200 66112.2 - Signage & PPE Supplies 2,000 500 500 66112.3 - Exhibits 1,500 500 1,000 66112.4 - News Letters & Postcards 1,000 500 500 66112.5 - Brochures 750 1,000 1,000 66112.6 - Conveniences - Sanitation 1,500 2,500 2,500 66112.7 - Invitations 750 750 750 Total 66112 - LTAX Visitor Prom-Info-Convencs 10,500 10,950 11,450 66116 - LTAX Cooperative Partnerships 1,000 1,000 1,000 66118 - LTAX Web, Soc Media, ISP, Phone 66118.1 - Internet & Phone Service 3,000 4,000 4,000 66118.2 - Website Design & Maint. 2,600 5,000 5,000 66118.3 - Email Service 200 200 200 66118.4 - Website Provider 350 350 500 66118.5 - Video -Teleconference Service 200 200 200 66118.6 - Security System Service 400 420 1,000 66118.7 - Muli-Media H/W - - - Total 66118 - LTAX Web, Soc Media, ISP, Phone 6,750 10,170 10,900 66120 - LTAX SpI Events Prom & Mktng 66120.1 - Multi -Media Advert. -Comm 5,000 2,000 2,000 66120.2 - Event Promotion & Support 11,500 12,500 16,500 66120 - Wedding Promotion 1,250 6,000 6,000 Total 66120. LTAX SpI Events Prom & Mktng 17,750 20,500 24,500 66122 - LTAX Prof Svcs, Projects 66122.1 - Graphic Design - Non Event/Mark 300 300 300 66122.2 - Mailing Services 3,000 2,000 2,000 66122.3 - Lawn Services 15,000 18,000 18,000 66122.4 Grant Writing Services 1,550 2,500 2,500 66122.5 - CPA Services 1,250 750 750 66122.6 WP Maintenance & Operations 19,200 16,000 16,000 66122 - Pass Perfect Software 1,800 1,800 1,800 Total 66122 - LTAX Prof Svcs, Projects 42,100 41,350 41,350 66130 - Conference, Convention, Meeting 500 500 500 66171 - Office Expenses, Program 100 400 400 66173 - Postage, Program 100 100 100 66195 - Travel 100 100 100 Total Other Program Expenses 800 1,100 1,100 6.13 - Administration 66200 - Other Non -Program Expenses 66265 - Office Expense, Administration 300 500 300 66267 - Postage, Administration 600 1,000 500 66269 - Printing and Copying, Admin 200 400 400 Total 66200 - Other Non -Program Expenses 1,100 1,900 1,200 Total Expense 80,000 86,970 91,500 2. Proposal Questions Please confine your answers to no more than one page for each question. 1. Tell us about your promotion, facility, event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, facility, event or activity including its purpose, history, etc.), and describe your organization's track record. Worthington Park continues to be a one -of -a -kind historical and cultural destination with an active museum, restored Victorian mansion, outdoor performing arts theater, and ten acres of beautiful grounds. Our museum is a nonprofit, operating without debt, staffed, and led by volunteers - with well over 50,000 hours of volunteer effort to date. Our public events continue to draw record numbers of visitors from locations far beyond our county. These events are rooted in strategic partnerships and aggressive promotion. This summer brought record visitation to Worthington Park from across the country and internationally. The Park hosted a wide range of public and private events, including numerous weddings, with happy couples and guests coming from the surrounding counties and other states. Worthington Park will continue to attract increasing numbers of visitors to Jefferson County as a unique location for public and private events, while celebrating the history, natural beauty, and special character of our region. 2. If this is a continuing promotion, facility or event, how is it different than in the past? Quilcene Historical Museum Volunteers utilized the new museum addition to help organize and refresh the museum's exhibits, displays, and stored artifacts. Worthington Park continued to increase the number and variety of events this year, with additional wedding, anniversary, and birthday event bookings, as well as additional and expanded public events. All these events brought guests and vendors from outside of Jefferson County. The restored Hamilton -Worthington House continues to be booked for overnight stays and heavily utilized during events and for private tours. Our events tend to utilize the entire 10 acres of the park: museum, 1915 barn, restored Victorian mansion, outdoor theatre, meadow, and scenic grounds. Very few other event facilities provide this kind of offering. Major public events were staged every month from June to October. The June gravel bike race, the Bon Jon Pass Out, returned for the fourth year, attracting participants from numerous other states. This competition is the largest of its kind in Jefferson County — taking advantage of Worthington Park's proximity to the Olympic National Forest and trailheads. The very popular Up, Up, Up Circus returned for its fourth year in July attracting approximately 400 visitors who picnicked in the meadow, catching the free circus performance. Wrapping up the summer in August was the 15th annual Tasting Gala - featuring libations from around the Hood Canal area. The Gala attracted over 100 attendees and multiple vendors from Jefferson and Mason counties. The Oyster Races half marathon, 10K, and 5K will return to Worthington Park in September. Registration for these races is tracking to make them the largest to date. Online promotion of the event has led to interest coming from the surrounding counties of Clallam, Pierce, Mason, King, Kitsap, and Thurston. In October, the very popular Quilcene Fiber Festival returns to the park featuring sheep shearing, weaving, spinning, knitting, felting, and traditional music and storytelling. Fiber artists from across the Peninsula will be offering their creations in the restored mansion and across the entire park. We expect this South County event to attract the greatest amount of business and visitors to Quilcene in 2024. The online interest in the event is almost doubled from last year, with more than a month of promotion time remaining we hope to increase attendance by at least 20%. We employed LTAC funding to successfully promote our overnight accommodations in the Hamilton -Worthington House and greater Jefferson County and generate increased bookings for private and public events. We have adjusted our promotional priorities to increase online traffic and awareness of the facility. We expect our wedding bookings to increase by 50% in 2025. We are also increasingly utilizing the Hamilton -Worthington House through the "off season" for private events including private parties, fund-raising events, anniversaries, memorials, and weddings in efforts to offset our increased costs of running the park and museum. Additionally, with the county's goal to increase off season tourism we are extending the museum to be open during the off-season months. 3. Describe how you intend to market/promote your promotion, facility, event or activity to potential tourists who reside outside Jefferson County. Worthington Park continues to adjust its marketing strategy to reach people inside and outside of Jefferson County. Our public events are listed on our Facebooks pages and our Google profile, as well as our websites. While each individual public event has a specific marketing strategy, our wedding marketing has been a major focus this year. We are attending multiple wedding expos outside of Jefferson County and are promoting our event hosting on social media as well as wedding and tourist websites. A very high percentage of our events hosted throughout the year (and also our overnight lodging) target audiences beyond our immediate region using print ads. Publications like the Getaway Guide are distributed on the Washington State Ferries, and the popular Tracing the Fjord Magazine reached tourists in rest stops, visitor's centers and local businesses from Seattle to Portland. Worthington Park's Facebook page has seen a greater than 30% increase in link clicks from the previous year and more than a 50% increase in content interactions. Soon we are going to be featured on HereComeTheGuide.com, which is regularly within the top 3 Google search results for'Olympic Peninsula Weddings', 'Washington Weddings', and other similar searches. We are also hoping to begin promotions on Instagram and Google Ads. a) If an event, the date of the event: Worthington Park supports events throughout the calendar year, and the museum is now open to visitors throughout the year as well. b) The timeline for the tourism promotion activity you are proposing (e.g. May through July 2025) January through December 2025. c) Target Audience Our primary audiences continue to be along the West Coast to include, but not limited to, Washington, Oregon, California, Idaho, and Arizona. However, with our expanded capacities, we attracted a wider variety of visitors from those areas. Because of the particular nature of some of our special events, we attracted participants from great distances away (i.e., mountain bicyclists, runners, fabric artists, etc.). d) Promotion methods you intend to use to reach the target audience. We will continue utilizing social media marketing and plan to expand our paid social media advertising. We are expanding ads and venue listings on local and national online paid directories and booking sites. As previously mentioned, we are attending numerous wedding expos outside of Jefferson County to attract couples (and their guests) to our area. We also employ more traditional media to reach visitors already in the region such as placing signage in strategic locations. We will continue to place conventional print ads strategically to maximize their impact on a wider audience. Lastly, we will continue to update our websites with current event information and images. https://www.worthingtonparkquilcene.orq/, https://www.guilcenemuseum.org/ e) Describe how you will promote overnight stays at Jefferson County lodging establishments. Primary promotion is through digital marketing (website, etc.), tourist magazines & publications as described above. We also promote Jefferson County lodging establishments for the guests' attending weddings and other events at the park. f) If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organization and describe the nature of the collaboration: The Jefferson County Historical Society continues to be a great supporter as we renew our investments in our museum. The Jefferson County Library District and Key City Public Theater are both partnerships that bring children and families to our park for their summer programs. We are hosting a booth at the Quilcene Fair and Parade this year, and they will be making an announcement about the museum being open during the parade. The Quilcene Brinnon Garden Club has provided grant opportunities for landscape improvements. The Museum is a Quimper Events Collective founding member, and holds memberships in the Olympic Peninsula Tourism Commission, Jefferson County Tourism Coordinating Council, and North Hood Canal Chamber. All our interactions with these and other groups bring people to our venue, which then exposes them to the promotion of future events hosted by our organization. Worthington Park's unique character provides a one -of -a -kind experience in hosting these partnerships with its museum, mansion, theatre, and expansive grounds. 4. How will you measure the effectiveness of your promotion, facility, event or activity? We use event visitation figures, vendor sales numbers, overnight stay data, and online performance insights to measure the effectiveness of our promotions, facility, and events. Our Facebook and Instagram statistics continue to indicate a significantly expanded reach for all our events. We also gather data from each event inquiry to determine how they heard about our venue. Also, describe how you will document and report to the County the economic impact from your event/facility. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) We have organized our operational management to consistently provide, as required by our contract with the county, quarterly reports of the use, services, programs, and activities utilizing the information we have collected as described above. We also provide quarterly financial statements detailing revenues, expenses, and cash balances. 5. What economic impact can we expect in Jefferson County from your proposed promotion, facility, event or activity? Our visitor numbers continue to increase significantly year after year (2020 Pandemic being the exception). a.) Actual or estimated number of tourists at your event/facility last year (2024): Over 2,900. b.) Estimated number of tourists who will attend your event/facility this year (2025): Over 5,000 c.) Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists who will stay overnight in Jefferson County -based lodging establishments; economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses). Over 50% of our visitors come from beyond the County and who we presume to be taking overnight accommodations in the immediate area. Overnight guests at our facility, coupled with more events on our schedule has equated to increased visitation with an ever-growing percentage from outside our region. We continue to expand our partnerships with lodging and booking establishments throughout the County in our event planning. During our events the local businesses in Jefferson County continue to see increased traffic year to year. Operations of our facility and events, though largely volunteer, have also brought employment opportunities to individuals in our Quilcene community. 6. Describe your organization's area of expertise. Do you provide a unique service? Worthington Park is a one -of -a -kind, volunteer led, historical and cultural destination with an active museum, a restored Victorian mansion (offering overnight lodging), an outdoor performing arts theater, and ten acres of beautiful grounds. We stand out from other wedding and event venues because of the all -encompassing settings available on our grounds. As noted above, the variety of the events we are offering continues to expand and we are committed to integrating our facility in a manner that draws ever increasing numbers of visitors. The funding we are requesting for 2025 reflects our expanding mission and is structured in detail to promote, sustain, and grow our capacity to support unique visitor experiences. This funding will strengthen the extraordinary cultural character of our facility as we upgrade and maintain our interpretive and exhibition offerings - and continue to expand our narrative to growing numbers of visitors. 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: X Proposed 2025 promotion, facility, event or activity budget including income and expenses. X 2024 Budget and Actual income and expense year to date statement(s). X List of names and addresses of the organization's Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event (either volunteer or paid), list that individual's name, address and phone number. X If you desire, you may provide samples of promotion materials such as brochures or promotional materials (maximum of five). 3. Background Information about Your Organization Proposed 2025 promotion, facility, event or activity budget including income and expenses. QHM 2025 Income & Expense Budget (PRELIMINARY - Excludes Construction and Depreciation) Budget Income 43110 • Membership Dues 4,390 44110 • Interest (Financial Inst) 25 44130 • Dividends (Excl Cap Gain) 25 44140 • Unrealized Gain/Loss-Securities 2,000 44430 • Local Gov't Contracts (LTAX) 91,500 46110 • Gaming Gross Income 500 46120 • Fundraising Non -Gift Income 5,000 46130 • Fundraising Gift Inc (990 Ln1) 3,500 46140 • Fundraising Event Expenses -4,000 47110 • Inventory Sales-Incl Sales Tax 1,093 47510 • Rent Revenue 30,000 47550 • Personal Property Rent Revenue 100 43401 • Contributions, General 15,000 43403 • Contributions, Endowment Fund 2,480 Total Income $ 151,613 QHM 2025 Income & Expense Budget (PRELIMINARY - Excludes Construction and Depreciation) Expense 64125 • Insurance, Property & Casualty 64135 • Maintenance and Repairs 64137 • Garden Expense 64145 • Rental Host 64150 • Tax, Real Estate & Personl Prop 64160 • Utilities 66112 • Visitor Event Support & Information 66116 • Cooperative Partnerships 66118 • Web -sites, Social Media, ISP, Phone 66120 • Special Events, Promotions, Marketing 66122 • Professional Services, Projects 66130 • Conference, Convention, Meeting 66145 • Exhibits 66171 • Office Expenses, Program 66173 • Postage, Program 66175 • Recognition and Appreciation 66192 • Hospitality, Food, Beverages 66195 • Travel 66220 • Bank and Payment Service Fees 66230 • Business Perm it/Reg istr/License 66265 • Office Expense, Administration 66267 • Postage, Administration 66269 • Printing and Copying, Admin Total Expense Budget 8,000 20,000 5,000 11,000 9,000 2,500 11,450 1,000 10,900 24,500 41,350 500 2,500 400 100 500 500 100 200 120 300 1,000 400 $ 151,320 Net Ordinary Income $ 293 Section 3 - 2024 budget and year-to-date income and expense statement(s). Quilcene Historical Museum Budget vs. ACtuaIS: January - December 2024 TOTAL ACTUAL BUDGET OVER BUDGET % OF BUDGET Revenue 4.A Revenue 46100 Gaming and Fundraising Events 46110 Gaming Gross Income 2,500.00 -2,500.00 46120 Fundraising Non -Gift Income 5,750.31 5,000.00 750.31 115.01 % 46130 Fundraising Gift Inc (990 Ln1) 5,000.00 -5,000.00 46140 Fundraising Event Expenses -1,250.00 -2,000.00 750.00 62.50 % Total 46100 Gaming and Fundraising Events 4,500.31 10,500.00 -5,999.69 42.86 % 47100 Inventory Sales Net 47110 Inventory Sales-Incl Sales Tax 469.25 1,093.00 -623.75 42.93 % Total 47100 Inventory Sales Net 469.25 1,093.00 -623.75 42.93 % 47200 Program Income 47230 Membership Dues 0.00 0.00 Total 47200 Program Income 0.00 0.00 47500 Rentals 47510 Rent Revenue --Exempt / Tax Paid 3,376.71 25,100.00 -21,723.29 13.45 % 47530 Rent Rev --Nonexempt / Tax Due 19,704.65 19,704.65 Total 47500 Rentals 23,081.36 25,100.00 -2,018.64 91.96 % Total 4.A Revenue 28,050.92 36,693.00 -8,642.08 76.45 % 4.13 Support 43100 Member Dues and Assessments 43110 Membership Dues 1,925.00 4,390.00 -2,465.00 43.85 % Total 43100 Member Dues and Assessments 1,925.00 4,390.00 -2,465.00 43.85 % 43400 Direct Public Support 43401 Contributions, General 39,666.95 15,000.00 24,666.95 264.45 % 43403 Contributions, Endowment Fund 300.00 2,480.00 -2,180.00 12.10 % Total 43400 Direct Public Support 39,966.95 17,480.00 22,486.95 228.64 % 44100 Investment Ordinary Income 44110 Interest (Financial Inst) 1,239.82 2,460.00 -1,220.18 50.40 % 44140 Unrealized Gain/Loss-Securities 401.33 1,000.00 -598.67 40.13 % Total 44100 Investment Ordinary Income 1,641.15 3,460.00 -1,818.85 47.43 % 44400 Government Contracts 44430 Local Gov't Contracts (LTAX) 51,000.00 51,000.00 0.00 100.00 % Total 44400 Government Contracts 51,000.00 51,000.00 0.00 100.00 % 44500 Government Grants 44540 State Grants 0.00 0.00 Total 44500 Government Grants 0.00 0.00 Total 4.6 Support 94,533.10 76,330.00 18,203.10 123.85 % Discounts given -5.00 -5.00 Total Revenue $122,579.02 $113,023.00 $9,556.02 108.45 % Cost of Goods Sold Quilcene Historical Museum Budget vs. ACtuaIS: January - December 2024 TOTAL ACTUAL BUDGET OVER BUDGET % OF BUDGET 50000 Cost of Goods Sold 66190.1 Merchandise Purchases 232.00 232.00 Total 50000 Cost of Goods Sold 232.00 232.00 Total Cost of Goods Sold $232.00 $0.00 $232.00 0.00% GROSS PROFIT $122,347.02 $113,023.00 $9,324.02 108.25 % Expenditures 6.A Program 64100 Occupancy Expenses 64110 Depr and Amort - Allowable 38,667.92 60,430.20 -21,762.28 63.99 % 64125 Insurance, Property & Casualty 3,714.35 7,200.00 -3,485.65 51.59 % 64130 Janitorial Services 775.60 0.00 775.60 64135 Maintenance and Repairs 2,719.30 5,000.00 -2,280.70 54.39 % 64137 Garden Expense 512.87 3,000.00 -2,487.13 17.10 % 64145 Rental Host -706.04 10,700.00 -11,406.04 -6.60 % 64150 Tax, Real Estate & Personl Prop 2,863.09 7,800.00 -4,936.91 36.71 % 64160 Utilities 541.83 1,000.00 -458.17 54.18 % Total 64100 Occupancy Expenses 49,088.92 95,130.20 -46,041.28 51.60 % 66100 Other Program Expenses 66110 Advertising and Promotion 66112 LTAX Visitor Prom-Info-Convencs 66112.1 Conveniences - PUD 3,254.22 4,000.00 -745.78 81.36 % 66112.2 Signage & PPE Supplies 405.19 500.00 -94.81 81.04 % 66112.3 Exhibits 831.84 500.00 331.84 166.37 % 66112.4 News Letters & Postcards 500.00 -500.00 66112.5 Brochures 1,000.00 -1,000.00 66112.6 Conveniences - Sanitation 1,076.82 2,500.00 -1,423.18 43.07 % 66112.7Invitations 750.00 -750.00 Total 66112 LTAX Visitor Prom-Info-Convencs 5,568.07 9,750.00 -4,181.93 57.11 % 66116 LTAX Cooperative Partnerships 260.00 1,000.00 -740.00 26.00 % 66118 LTAX Web, Soc Media, ISP, Phone 66118.1 Internet & Phone Service 2,362.50 4,000.00 -1,637.50 59.06 % 66118.2 Website Design & Maint. 1,900.00 3,000.00 -1,100.00 63.33 % 66118.3 Email Service 200.00 -200.00 66118.4 Website Provider 313.02 350.00 -36.98 89.43 % 66118.5 Video -Teleconference Service 105.22 200.00 -94.78 52.61 % 66118.6 Security System Service 396.03 420.00 -23.97 94.29 % 66118.7 Muli-Media H/W 0.00 0.00 Total 66118 LTAX Web, Soc Media, ISP, Phone 5,076.77 8,170.00 -3,093.23 62.14 % 66120 LTAX Spl Events Prom & Mktng 0.00 0.00 66120.1 Multi -Media Advert. -Comm 2,000.00 -2,000.00 66120.2 Event Promotion & Support 9,268.01 9,000.00 268.01 102.98 % 66120.3 Wedding Promotion 2,646.89 3,000.00 -353.11 88.23 % Quilcene Historical Museum Budget vs. ActualS January - December 2024 TOTAL ACTUAL BUDGET OVER BUDGET % OF BUDGET Total 66120 LTAX Spl Events Prom & Mktng 11,914.90 14,000.00 -2,085.10 85.11 % 66122 LTAX Prof Svcs, Projects 1,800.00 -1,800.00 66122.1 Graphic Design - Non Event/Mark 120.00 300.00 -180.00 40.00 % 66122.2 Mailing Services 410.13 2,000.00 -1,589.87 20.51 % 66122.3 Lawn Services 7,277.50 15,840.00 -8,562.50 45.94 % 66122.4 Grant Writing Services 446.25 2,500.00 -2,053.75 17.85 % 66122.5 CPA Services 683.86 750.00 -66.14 91.18 % 66122.7 Bookkeeper 6,228.80 13,440.00 -7,211.20 46.35 % Total 66122 LTAX Prof Svcs, Projects 15,166.54 36,630.00 -21,463.46 41.40 % Total 66110 Advertising and Promotion 37,986.28 69,550.00 -31,563.72 54.62 % 66130 Conference, Convention, Meeting 500.00 -500.00 66150 Equip Purchases <$2000 10,449.61 1,000.00 9,449.61 1,044.96 % 66171 Office Expenses, Program 309.22 400.00 -90.78 77.31 % 66172 Over/Short Cash Handling 220.00 220.00 66173 Postage, Program 68.00 100.00 -32.00 68.00 % 66175 Recognition and Appreciation 36.00 500.00 -464.00 7.20 % 66192 Hospitality, Food, Beverages 500.00 -500.00 66195 Travel 100.00 -100.00 Total 66100 Other Program Expenses 49,069.11 72,650.00 -23,580.89 67.54 % 67100 Program Development Expenses 67101 Landscaping 315.20 315.20 67101.1 POH Irrigation 3,279.14 3,279.14 Total 67101 Landscaping 3,594.34 3,594.34 Total 67100 Program Development Expenses 3,594.34 3,594.34 Total 6.A Program 101,752.37 167,780.20 -66,027.83 60.65 % 6.13 Administration 63100 Prof Fees & Contract Svcs 63140 Outside Contract Services 1,211.25 1,211.25 Total 63100 Prof Fees & Contract Svcs 1,211.25 1,211.25 66200 Other Non -Program Expenses 66220 Bank and Payment Service Fees 148.06 200.00 -51.94 74.03 % 66230 Business Perm it/Reg istr/License 475.95 120.00 355.95 396.63 % 66265 Office Expense, Administration 59.00 300.00 -241.00 19.67 % 66267 Postage, Administration 166.00 800.00 -634.00 20.75 % 66269 Printing and Copying, Admin 400.00 -400.00 66270 Taxes - Non UBI 1,383.00 -1,383.00 Total 66200 Other Non -Program Expenses 849.01 3,203.00 -2,353.99 26.51 % Total 6.6 Administration 2,060.26 3,203.00 -1,142.74 64.32 % 6.0 Fundraising 65100 Printing, Publications, Mailing 761.53 761.53 65130 Postage, Fundraising 249.72 249.72 Quilcene Historical Museum Budget VS. ACtuaIS: January - December 2024 Total 65100 Printing, Publications, Mailing Total 6.0 Fundraising Total Expenditures NET OPERATING REVENUE Other Revenue 48200 Donated Goods and Services 48250 Gifts in Kind-FAS 116-9 Service 48280 Volunteer Svcs- Non-GAAP Inc Total 48200 Donated Goods and Services Total Other Revenue Other Expenditures 63200 Donated Goods/Services Expense 63240 Gifts In Kind -Non Accession 63280 Volunteer Svcs - Non-GAAP Exp Total 63200 Donated Goods/Services Expense Total Other Expenditures NET OTHER REVENUE NET REVENUE TOTAL ACTUAL BUDGET OVER BUDGET % OF BUDGET 1,011.25 1,011.25 1,011.25 1,011.25 $104,823.88 $170,983.20 $-66,159.32 61.31 % $17,523.14 $-57,960.20 $75,483.34 -30.23 % 197.56 197.56 153.16 153.16 77,651.31 77,651.31 78,002.03 78,002.03 $78,002.03 $0.00 $78,002.03 0.00% 37.56 37.56 77,804.47 77,804.47 77,842.03 77,842.03 $77,842.03 $0.00 $77,842.03 0.00% $160.00 $0.00 $160.00 0.00% $17,683.14 $-57,960.20 $75,643.34 -30.51 % Section 3 - List of names and addresses of the organization's current Board of Directors Quilcene Historical Museum Board 2024 Jeff Childs PO Box 609 Quilcene WA 98376 vhr.fish(avyahoo cony Carol Christiansen 8349 Camano Loop NE Lacey WA 98516 jeccbc@.olyrnpuls.net Brian Cullin 495 Cascara Drive Quilcene WA 98376 bpculling:icloud.com Ruth Ihunlanu 50 Old Point Whitney Road Brinson WA 9,3320 ruthdunham&msn.coni Caitlin Friedman PO Box 519 Quilcene WA 98376 caitiesandlagmail-conr Dan Gatchet 3900 Lindsay Hill Road Quilcene WA 98376 darrgatchet@lne.conr Larry McKeehan 491 Olele Point Rd Port Ludlow WA 98365 lairymck45C^uail.com Talia Mrunr 50 Walker Street Quilcene WA 98376 taliamu iQgmail.com Mari Phillips 450 Penny Creek Rd Quilcene WA 98376 pe nycreekbabyCayahoo.com David Satterlee PO Box 249 Quilcene WA 98376 dsattAolypen.com Christine Satterlee PO Box 249 Quilcene WA 98376 cs.glun.v.,(aguail.com Cleone Telling 191 E Leland VaLley Rd Quilcene WA 98376 71cleonegmail.com Kevin Wooley 3850 Lindsay Hill Rd Quilcene WA 98376 keT,in.j.uooley�7t Kj1ail.com Lauren Reinertsen QHM Bookkeeper Quilcene. WA 98376 Northwest Business Solutions Section 3 - Work samples Samples of Promotion Materials Quilcene �,i presents ` .. Tee 00 �4.'. TqA" 94* August 9th, 2024 FRIDAY I 5-8PM 1� �l;�rp )1'01(I'11I�!G'1 ON PAK11 QlI1LLt.IVL 051 E. Columbia St. yti _ 21+ EVENT 5 TASTING TICKETS FOR $20 1 $1a FOR MVSF-L)M MEMBERS RAFFLE AND SILENT AUCTION Warthington Park Is a P—party ok kh• Qul lcane M 111*r iC 6k Mu 6Au n1, a 5011 C]3 bro e+i161 i cn 3RD ANNUAL 360-765-3954 360-303-7074 360-628-8584 206-618-9400 360-765-0841 571-2S6-S164 206-719-0595 814-403-7159 206-465-2429 360-437-2842 360-774-2051 360-765-0688 360-531-2776 360-765-4810 206-999-5593 360-765-4810 206-734-5898 360-301-4130 360-531-1023 FIBER FESTIVAL 2 OCTOBER 12 104p^� `v�WoKrmnrcro�v Pnttn 15I E. COLUMBIA ST. QUILCENE, WA i wthingwn Park is a property of the Quilcene kiistartcat Museum a $01(c)3 nonprofit organization. THE UIL.(-[N LfVNS CLUB F19 NTS { 1ST AMNUAL - TH---OF JULY FREE FOR -ALL AG ES 41 r P M 1 ��D R Q1JII{'M LIONS AND fllfR LCM COMMUNITY 61PUPS ATWORTHINGTON PARK - 151 E. COLUMBIA 5T. QUILCENE, WA 98376 ,Vmwtl