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HomeMy WebLinkAboutM111008 ~~ COMAqrn~ ~~i~~' ~~~ 06-;\ ~ tJ ~"~') ...... ... l!l ....... \ .. J \ , \\~ ~/ ~/f G~~ ---l~ District No. I Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of November 10,2008 Chairman Phil Johnson called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens: several citizens congratulated Commissioners Johnson and Sullivan on their re-election; several people mentioned that they think that opposing factions in the County and City need to work together to find common ground; a citizen suggested that the City of Port Townsend and the County may want to work together to broadcast or webcast their City Council and County Commissioner meetings; a person mentioned that the State Department of Ecology is having a meeting this week in Quilcene regarding water rights and he thinks a Commissioner or County staff person should attend; a person stated that, as part of the budget process, he would like the County Commissioners to appoint a Citizen Oversight Committee of stakeholders to evaluate programs and processes at the Department of Community Development; and a representative from the Quilcene/Brinnon Chamber of Commerce stated that they are interested in taking over the management and operation of the Brinnon Motel. APPROVAL AND ADOPTION OF THE CONSENT A GENDA: Commissioner Austin moved to delete Item #1 and approve the balance of the Consent Agenda. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. DELETED: RESOLUTIO:\T :\TO. 71-08 re: In the Matter of a Freeze on "ew Employment Positions and Required Review before County Departments Fill Any Vacaut Employment Positions (Approved Later in Minutes) 2. HEARING NOTICE re: Proposed Resolution Setting 2009 Ad Valorem Tax Levies for Jefferson County for Levy in 2008 and Collection in 2009; Hearing Scheduled for Monday, November 24, 2008 at 10:00 a.m. in the County Commissioners Chambers 3. HEARING NOTICE re: Proposed Chimacum Creek No Shooting Area; Hearing Scheduled for Monday, November 24,2008 at 5:00 p.m. in the Superior Courtroom at the Courthouse 4. AGREEMENT re: Mandatory Training for County Employees; Peninsula College 5. AGREEMENT NO. 453, Amendment No.2 re: Local Source Control; Jefferson County Public Health; Kitsap Health District and Clallam County 6. AGREEMENT re: School Based Health Center; Jefferson County Public Health; Kitsap Mental Health Services 7. AGREEMENT re: School Based Health Center; Jefferson County Public Health; Quilcene School District 8. AGREEMENT re: Oral Health Care; Jefferson County Public Health; Cynthia Newman Page 1 Commissioners Meeting Minutes: Week of November 10, 2008 9. AGREEMENT re: Facilitate the Jefferson County Transition Network Meeting; Jefferson County Public Health; Creative Employment Consultants 10. Concurrence and Authorization to Proceed with the Real Property Negotiation and Acquisition Regarding South Discovery Bay Road Realignment Project No. CR 1780; Jefferson County Public Works 11. Payment of Jefferson County Payroll Warrants Dated November 5, 2008 Totaling $765,775.60 and November 6, 2008 Totaling $635,936.87 Freeze on New and Existing Employment Positions and Required Review: (#1 on the Consent Agenda.) County Administrator Philip Morley explained that this resolution proposes a hiring freeze on new positions and existing openings would be evaluated to make sure they are "mission critical." He stated that the County is facing tougher economic times and the preliminary budget presented in October would have used up all the excess fund reserve. He is working with the Elected Officials and Department Heads to prevent this. This resolution is the first step in budgetary control. Commissioner Sullivan noted that this formalizes a practice that several Elected Officials and Department Heads have been following for the past few years. The County Administrator pointed out that this is similar to a resolution that was adopted in 2002 when the County was facing a similar financial situation. Commissioner Sullivan moved to approve RESOLUTION NO. 71-08, to freeze new employment positions and require review by the County Administrator before County departments fill any vacant employment positions. Commissioner Austin seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The following items were discussed. Commissioner Sullivan reported: . For many years an exempt well in Quilcene serviced the park, the community center, and a few businesses across the road and then the PUD put a water system in the area. They want to decommission the exempt well to increase the water rights for the water system because they don't have enough water rights to accommodate the community need. The PUD and the State Department of Ecology have been working on this for quite a while and he thinks the County needs to support the water system. . The draft action agenda for the Puget Sound Partnership is available for public review and comment. . At the Peninsula Regional Transportation Planning Organization (PRTPO) Legislative Outreach Committee meeting he attended, they prioritized transportation projects to lobby for in this region. The top priority is replacing the ferries on the Port Townsend/Keystone run. He noted that the bid opening for that project was postponed to November 13. Other priorities include completion of the Hood Canal Bridge project, widening some portions of Highway 101 in Clallam County and continued funding for the SR19/SR20 Corridor project. The Gardiner by-pass project will be discontinued and the funding reallocated. Chairman Johnson reported: . He attended the Parks and Recreation community outreach forums in Quilcene and the Tri Area. . There is no County Administrator Briefing this afternoon. Page 2 Commissioners Meeting Minutes: Week of November 10,2008 ~"""''h S' .,\1 \;e~, Commissioner Austin reported: . He attended a Northwest Straits meeting in Port Angeles where he saw a presentation on ocean acidification and how it will affect aquiculture. . He noted several Veteran's Day observances around the County. County Administrator Philip Morley reported: . The 30% design contract with TetraTech, Inc. for the UGA Sewer Project should be before the Board next week. . He is looking into the request from the Quilcene/Brinnon Chamber of Commerce to take over operations of the Brinnon Motel. . He will forward the information from Kitsap County on streamlining the operations at the Department of Community Development to Director Al Scalf. HEARING re: Road Name Change Carroll Street to Elderberry Lane: Chairman Johnson opened the public hearing. Sarah Melancon, Public Works Grants Coordinator, explained that this is a road name change for three current addresses off Carroll Street. When a fourth resident applied for an address on this private road, it was suggested that the name be changed because there is already a Carroll A venue in the Fire District and they want to make the addresses as clear as possible for emergency responders. The Public Works Department staff worked with the residents to find a new name. The Chair opened the public testimony portion of the hearing. Hearing no comments for or against changing the road name, Chairman Johnson closed the public hearing. Commissioner Austin moved to approve RESOLUTION NO. 72-08 changing the name of the private road from Carroll Street to Elderberry Lane and including an unnamed portion of the road. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Discussion re: Appointment of Representative Stakeholder to Fill a Vacancy Chimacum- Hadlock No Shooting Review Committee: Karen Barrows, Assistant Planner, reported that the Harvey Windle, a representative stakeholder on the ChimacurnlHadlock No Shooting Zone Review Committee, resigned in October. She has received letters of interest from Rose Hare and Jean Ray who want to serve on the committee. Both women live in the proposed no shooting area and that is the only qualification required for a representative stakeholder. Recently Rose Hare informed her that she may have work conflicts that will prevent her participation on the committee and she recommended Jean Ray to fill the position. Karen Barrows explained that the review committee consists of core members representing the three County Commissioner districts who were appointed by the Commissioners, the Director of Community Development or his designee, the Sheriff or his designee, and an unspecified number of representative stakeholders who live in the area. Two stakeholders create a committee of seven which has worked well in the case of two other no shooting area processes. All seven members have a vote. She stated that the Board can choose to direct staff to advertise and then interview applicants. However, this would draw out the time line for the no shooting zone review process at least month. The Board and two core committee members who were present agreed that the position should be filled as soon as possible to expedite the process. Page 3 Commissioners Meeting Minutes: Week of November 10,2008 Commissioner Austin moved to appoint Jean Ray as a representative stakeholder on the Chimacuni/Port Hadlock No Shooting Zone Review Committee. Commissioner Sullivan seconded the motion which carried by a unanimous vote. HEARING re: Community Development Block Grant (CDBG) Application 2009 Public Service Grant; and Close Out of the 2008 Public Service Grant; Olympic Community Action Programs (OlyCAP): Chairman Johnson opened the public hearing. Tim Hockett, Executive Director for OlyCAP, explained that they provide services to residents in Clallam and Jefferson County. Each year Jefferson County applies for a CDBG grant from the State for public service funds. The amount of the grant for 2009 is $142,948. OlyCAP has a $10 million budget and the grant is used to leverage other funding for service programs. He reported on some of the programs and services they provided in 2008. . The Peninsula Daily News Home Fund has helped over 2,000 households with emergency services. All donations go to OlyCAP, but they do not charge for administration of the program. However, they have an extensive training program for volunteers who assist people with their request for services. . The Low Income Home Energy Assistance Program (LIHEAP) has helped over 1,700 households. . Headstart has about 250 families enrolled. It not only helps the children but it helps with parenting skills and community engagement. In order to be in the program, a family of four must be under 100% of the federal poverty line. . The Homecare Program sends aides to help home-bound people with chores or take them to doctor's appointments. They train more than 1,800 aides per year. Almost 100,000 hours of service are provided. . The Joblift Transportation Program operates out of Forks to LaPush and Kalaloch. There are four van pools operating that have provided 1,477 rides. . The Community Jobs Program helps train and place people who are on welfare in jobs, usually with a non-profit agency. In this nurturing environment, they can learn basic work skills and responsibilities. About 130 participants have worked through the program. Their goal is to get people into fully unsubsidized work with benefits. . The OlyCAP Thrift Shop in Chimacum has just been renovated and generates discretionary dollars. . The Oral Health Center is a seven chair clinic at the Port Angeles OlyCAP Office. In 2005, they saw 300 patients, in 2007 they saw 3,000 patients, and the number continues to increase. This clinic is for low income and uninsured people. They hope to expand into Port Townsend with some of their portable equipment. . Their housing programs provide emergency shelter, transitional housing, and they are working with the American Legion and faith-based organizations right now on the winter homeless shelter in Port Townsend. They have eight cottages on Haines Street, operate NW Passage with 18 units on Thomas Street, and the South Seven Senior Housing in Chimacum. . The food bank warehouse supplies food to 12 food banks in the two counties. Their Nutrition Program provides meals to the Headslart kids and about 80,000 senior meals through home delivery and at the community centers. Earlier this year, they thought they would have to discontinue the senior meals in Brinnon, but they were able to work with the community to come up with a plan to continue the service. Page 4 Commissioners Meeting Minutes: Week of November 10,2008 . They currently oversee the operations at the Brinnon Motel. They recently received a letter from the Quilcene/Brinnon Chamber of Commerce asking them to consider handing over operations to the Chamber. OlyCAP will work with the County and the Chamber on this request. Tim Hockett explained that they are not anticipating a lot of change in services to be covered by the 2009 CDBG application. They have a new asset building program and a kitchen-based enterprise has been proposed where they can take locally grown food, process it, and distribute it to local non-profit institutions. They just purchased their office complex in the Port Townsend Business Park with funding from the State, the USDA, and a $200,000 Gates grant. They need to raise matching money for the Gates grant but already have about $120,000, $100,000 of which came from an anonymous donor. He stated that he appreciates the Board's support. The Chair opened the public testimony portion of the hearing. Hearing no comments for or against the close out of the 2008 public services grant and the 2009 grant application, Chairman Johnson closed the public hearing. Commissioner Sullivan pointed out that the amount of funding in the resolution needs to be revised to $142,948 and then moved to approve RESOLUTION NO. 73-08 certifying compliance for the CDBG Public Services Grant for 2009 as amended. Commissioner Austin seconded the motion which carried by a unanimous vote. The resolution also designates County Administrator Philip Morley as Authorized Chief Administrative Official regarding the grant. Discussion and Approval re: Proposed Resolution for Secure Rural School Program: Monte Reinders, County Engineer, reported that the Secure Rural Schools (SRS) Act was recently re- authorized by the federal government on a declining funding schedule over the next four years. The funding is intended to offset revenue that was lost when logging on federal lands was reduced in the 1990s. The funding is broken down into three areas. . Title I funding is divided between schools and roads. . Title II funding is specified for projects that benefit National Forest lands. There is a Resource Advisory Committee (RAC) that reviews applications for these projects from local governments and makes the final decision on this funding. . Title III funding guidelines have been revised in the latest version of the act. Several County programs that used this funding in the past are no longer eligible. He explained that each County must follow certain guidelines in choosing how they want to allocate the total funding. The Title I program receives 80-85% of the funding. The remaining funding can be allocated between Title II and Title III projects. Several County Departments have worked together to develop the following recommendation: 85% of the funding will go to Title I programs and 15% will go to Title II programs. Some of the activities that were covered under Title III in the past will be developed into a package for the Title II program. Katherine Baril, WSU. Extension Agent, explained that youth afterschool programs are no longer mentioned in the act. However, the County Commissioners have said that there are funds to continue the afterschool program for two more years. They plan to apply to the RAC for Title II funding for the Firewise Page 5 Commissioners Meeting Minutes; Week of November 10,2008 ~."'" ~" ') ~ . " ' i"~ ~ program and WSU will also propose a Natural Resource Academy project for middle school workforce training that would qualify local kids for ecological restoration jobs. The 4-H program, which is the largest youth organization in the County, has relied on SRS funding and it isn't an acceptable use for the funding any longer. Katherine Baril noted that the funding for the Noxious Weeds Program has also been cut. Jean Baldwin, Public Health Director, added that in the past some ofthe Title II funding went to Clean Water District projects and was used for acquisition of property in flood plains and in salmon recovery work. It isn't allowed in the latest act. They wil1look at the overall plan with Public Works on these projects, especially on property that borders the National Forest. Commissioner Sullivan stated that there is a small amount of remaining SRS funding from last year and the Board has discussed giving it to the 4-H program. Several4-H instructors in the audience spoke in favor of the program. The Board members concurred. Commissioner Sullivan moved to accept the recommendation and approve RESOLUTION NO. 74-08 regarding the election to receive National Forest related safety-net payments under Division C, Title VI Section 601 of the Emergency Economic Stabilization Act of 2008, PL 110-343 and the allocation between Title I and Title II funding in Jefferson County. Commissioner Austin seconded the motion which carried by a unanimous vote. NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 11 :39 a.m. to the next regularly scheduled meeting. Chairman Johnson seconded the motion which carried MEEf;T~~I/9.DJ~~~ED SE4:...'....,. .,......'... -," ",. '. "_ . 4-H>.,,:,.. ...... . . I .~,.. .,~~'~:,. '/" . .v ""'~ "')'" . ,n ;,,\\ . f:":~;/ :~.! A;lB~ :~ ~. _ I,'. ~/ _' .,. .:...J.. /', ~--,-.,-.. ~ -- ..... .,,;,' ~'.s'J' v_.,~. / JEFFERSON COUNTY BOARD OF COMMISSIONERS ~ 'rr(~ GmL Julie Matthes, CMC Deputy Clerk of the Board @, \'i"~ Phil hn~ Chair D'"iM4~ ~ Page 6