HomeMy WebLinkAboutCONSENT HEARING NOTICE re 4th Quarter 2024 Budget Appropriations/Extensions Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Deputy Clerk of the Board
DATE: December 9, 2024
SUBJECT: HEARING NOTICE re: 4th Quarter 2024 Budget
Appropriations/Extensions; Various County Departments; Hearing scheduled for
Monday, December 23, 2024 at 9:45 a.m. in the Commissioners Chambers (HYBRID)
STATEMENT OF ISSUE:
Various County Departments have requested increases to their 2024 budget. Per RCW 36.40.140 the BOCC
must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public
notice only; the individual changes will be reviewed at the public hearing.
ANALYSIS:
These budget changes are intended to improve the cost effectiveness and efficiency of the requesting
departments. The Hearing Notice will be published in the Port Townsend Leader on December 11 and 18,
2024.
FISCAL IMPACT:
The fiscal impact is provided in the draft Resolution prepared for the public hearing on December 23, 2024.
RECOMMENDATION:
Approve a Hearing Notice to be published for the hearing set for December 23, 2024 at 9:45 a.m. in the
Commissioners Chambers (HYBRID).
NOTE: This is a Hybrid meeting: Virtual and In-Person Attendance. In addition, written testimony is also
invited beginning on December 11, 2024 and ending on December 23, 2024 at the end of the Public Hearing,
unless extended by the Board of County Commissioners. Written public testimony may be submitted by
Email to:jeftbocc(a,co.jefferson.wa.us; or by Mail to:•Jefferson County Commissioners' Office; P.O. Box
1220, Port Townsend, WA 98368.
REVIEWED BY:
#,.//4Mark McCauley, ty Administrator Date .02/ /VAX
Please publish(2)times: December 11, 2024 and December 18, 2024
Contact Person: Adiel McKnight
Bill to: Jefferson County Commissioners
P.O. Box 1220
Port Townsend, WA 98368
NOTICE OF PUBLIC HEARING
Third Quarter 2024 Proposed Supplemental Budget Appropriations/Extensions for Various County Funds
NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of
Commissioners for MONDAY,December 23, 2024 at 9:45 a.m. in the Commissioners' Chambers,
County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID). Notice of said
hearing is to be published in the official newspaper of Jefferson County.
Various County Departments have requested increases to their 2024 budget. Per RCW 36.40.140 the
BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to
approve the public notice only; the individual changes will be reviewed at the public hearing.
The information is available for viewing on the County website by visiting: www.cojefferson.wa.us
and follow this pathway—Services—Laserfiche Web Portal (username and password is: public)-
Board of Commissioners—BOCC Agenda Packets—2024 Weekly Agenda Items— 12 December
2024— 122324—HEARING re Forth Quarter Budget Appropriations
You are welcome to participate in this hearing. You will need to join the meeting by 9:45 a.m. using
the following methods: VIRTUALLY: Via the following Zoom, link:
https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784-
1705# and press *9 to"raise your hand"to be called upon. Access for the hearing impaired can be
accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON at 1820 Jefferson
Street, Port Townsend, WA 98368 (Commissioners Chambers)
In addition, written testimony is also invited beginning on December 9, 2024 and ending on
December 23, 2024 at the end of the Public Hearing, unless extended by the Board of County
Commissioners. Written public testimony may be submitted by Email to:
jeffbocc@co.jefferson.wa.us You may view testimony received by visiting: www.co.jefferson.wa.us
and following this pathway—Services—Laserfiche Web Portal (username and password is: public)—
Board of Commissioners—BOCC Agenda Packets—2024 Weekly Agenda Items— 12 December
2024— 122324 - HEARING re Forth Quarter Budget Appropriations
You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port
Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners
by the end of the hearing testimony period.
Signed this 9th day of December, 2024.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
/S/Kate Dean, Chair
STATE OF WASHINGTON
County of Jefferson
RESOLUTION APPROVING FORTH
QUARTER 2024 BUDGET RESOLUTION NO.
APPROPRIATIONS/EXTENSIONS
FOR VARIOUS COUNTY DEPARTMENTS
WHEREAS,the Jefferson County Board of Commissioners on December 9,2024,declared that a
need existed for the listed expenses funded by additional sources,which were not anticipated at the time
of preparing said budgets;and such sources include unanticipated funds received from fees,or grants
from the State and Federal government,or proceeds from the sale of bonds, or budgeted but unexpended
monies from the prior budget year; and
WHEREAS, RCW 36.40.100 authorizes supplemental appropriations,provided"the board
shall publish notice of the time and date of the meeting at which the supplemental appropriations
resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive
weeks prior to the meeting in the official newspaper of the county,"and
WHEREAS,a supplemental appropriation for the fourth quarter of 2024 is necessary as described
in the tables below(Supplemental Fund and Other Funds):
General Fund-001 Revenue Expense
Dept Dept Name Description One-time Ongoing Onetime Ongoing
020 Auditor Salaries,Benefits,Training 55,000
067 Emergency Management Medical Reserve Corps-Grant w/expenditures 10,000 10,000
�068 Community Services Jefferson County Fair 50,000
150 Prosecuting Attorney Capital(Karpel),Travel,Trial Related Expenditures 26,027
180 Sheriff RSAT,Inmate Medical Sensors,Radio Replacements 49,406 100,820
261 Operating Transfers Transfer to DCD 300,000
Total General Fund 59,406 - 541,847
Other Funds Revenue Expense
Fund Fund Name Description One-time Ongoing One-time Ongoing
105 Auditor's 0&M Maintenance Fees 3,500
127 Public Health Supplies,Insurance,Refunds 273,207
128 Water Quality Hoh River Lindner,Dosewallips Wolcott,Misc Prof Services 165,000
130 Mental Health RSAT Grant- Match 12,352
143 Community Development Transfer in from General Fund 300,000
186 Brinnon Flood Zone Professional Services 4,000
�301 Construction&Renovation Salaries&Benefits 53,000
302 Capital Improvement Transfer to Hi Carroll Park-Jump 250,000
304 HiCarrollPark-JUMP Transfer from Capital Improvement 250,000
�506 Information Services Salaries&Benefits 79,500
Total Other Funds 550,000 - 840,559 -
Total Appropriations 609,406 - 1,382,406 -
WHEREAS, the Jefferson County Board of Commissioners did on December 9, 2024, set a
hearing on said need for December 23, 2024, at the hour of 9:45 a.m. in the County Commissioners'
Chamber, Courthouse, Port Townsend, Washington, (Hybrid); and
WHEREAS, Jefferson County has published notice of this hearing as provided in RCW
36.40.100 on December 11, 2024 and December 18, 2024 in the official newspaper of Jefferson County;
and
WHEREAS, this being the time and place set forth for said hearing and no objection or objection
was interposed; and
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON:
Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of
Commissioners hereby adopts the above "Whereas" clauses as Findings of Fact.
Page 2 of 4
Section 2. Supplemental Appropriations Approved. The Supplemental Appropriations identified
in the Supplemental Fund and Other Fund tables above are hereby approved.
Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution
or its application to any person or circumstance is held invalid, the remainder of this resolution or its
application to other persons or circumstances shall be fully valid and shall not be affected.
Section 4. Effective Date. This resolution is effective upon adoption.
Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State
Environmental Policy Act under WAC 197-11-800(19).
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Page 3 of 4
APPROVED and ADOPTED this day of December 2024.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
SEAL:
Kate Dean. Chair
Greg Brotherton, Member
ATTEST:
Heidi Eisenhour, Member
APPROVED AS TO FORM:
Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date
Clerk of the Board Chief Civil Deputy Prosecuting Attorney
Page 4 of 4
2024
Budget Appropriations happened each quarter
and are set by the Budget Calendar. They are
also referred to as budget amendments.
Budget Appropriations give fund directors and
managers to adjust their budget throughout t I'i t Lii a r t e r
the year due to changes in revenues and
expenditures.
The budget appropriations are submitted to
the BoCC staff. These are then given to the
Finance Manager for review and discussions as
needed.
Once they have been reviewed,they are B u d g e t
returned with a summary to the BoCC to setup apublichearing.
Notice of the public hearing is advertised for
two weeks in the County's designated
publication.
During the public hearing,the Finance • ation s
Manager presents the appropriations the
BoCC and answers questions. The public has r
pr 0n
the opportunity to participate.
The BoCC can then make a motion to accept
the appropriations.
To complete the process,once the resolution
has been signed,the Chief Accountant updates
the budget in Munis Financial. The Revised
Budget reporting column is the original budget
and the appropriations amount.
General Fund-001 Revenue Expense
Dept Dept Name Description One-time Ongoing One-time Ongoing
020 Auditor Salaries,Benefits,Training 55,000
067 Emergency Management Medical Reserve Corps-Grant w/expenditures 10,000 10,000
068 Community Services Jefferson County Fair 50,000
150 Prosecuting Attorney Capital(Karpel),Travel,Trial Related Expenditures 26,027
180 Sheriff RSAT,Inmate Medical Sensors,Radio Replacements 49,406 103,820
261 Operating Transfers Transfer to DCD 300,000
Total General Fund 59,406 - 541,847 -
Other Funds Revenue Expense
Fund Fund Name Description One-time Ongoing One-time Ongoing
105 Auditor's O&M Maintenance Fees 3,500
127 Public Health Supplies,Insurance,Refunds 273,207
128 Water Quality Hoh River Lindner,Dosewallips Wolcott,Misc Prof Services 165,000
130 Mental Health RSAT Grant- Match 12,352
143 Community Development Transfer in from General Fund 300,000
186 Brinnon Flood Zone Professional Services 4,000
301 Construction&Renovation Salaries&Benefits 53,000
302 Capital Improvement Transfer to Hl Carroll Park-Jump 250,003
304 RI Carroll Park-JUMP Transfer from Capital Improvement 250,000
506 Information Services Salaries&Benefits 79,500
Total Other Funds 550,000 - 840,559 Total Appropriations 609,406 - 1,382,406 -
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: AUDITOR Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund I ors* Revenue OW* Description Current Budget Appropriation Appropriation Amended Budget
$000
$000
$000
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 S 0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund I Org N Expenditure Obj N Description
S 0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des EINo
One-time Ongoing
Fund I Org N Expenditure Obj N Desaiption Current Budget Appropriation Appropriation Amended Budget
001 AU51423 101000 SALARIES $810.931.00 S 44.000.00 $854,931.00
200000 BENEFITS S 274 416.00 $8.000.00 S 282,416.00
$0.00
490600 TRAINING $2.817.00 $3.000.00 $5,817.00
$0.00
$0.00
TOTAL EXPENDITURE: S 1.088.164.00 $55.000 00 $0 00 $1 143,164 00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund N Org I Revenue Obj N Description
$0.00
Reason for budget appropriation:
Added third payroll position at the beginning of 2024 With lower payroll due to various unpaid leave.only need to appropnate a portion of the increased salaries and benefits
Payroll certification training and exam for Payroll Manager per the current job description.
Submitted by(Elected Official/Department Head): �./!1 1 iLf(0{l /) Date: / L
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Emergency Management Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue OW# Description Current Budget Appropriation Appropriation Amended Budget
001 067 333916 Medical Reserve Corps Grant Revenue $0.00 $10,000.00 $10,000.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $t 0.000.00 $0.00 $10.000.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# !Expenditure Obj# Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ❑Yes Digo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
001 067 490109 Medical Reserve Corps Grant Expenditure $10.185.00 $10.000.00 $20,185.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $10.185.00 $10,000.00 $0.00 $20.185.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# Description
$000
Reason for budget appropriation:
Grant award plus associated expenditures.
Submitted by(Elected Official/Department Head): 11 �Jy�� Date: (\ }'-7 A
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: COMMUNITY SERVICES Budget Year: 2024 quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund A Ore* Revenue Obj A Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the Information for the fund providing the revenue.
Fund A Org A !Expenditure Obi A Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes ONo
One-time On-going
Fund A Org* Expenditure Obj* Description Current Budget Appropriation Appropriation Amended Budget
001 CS57550 490132 JEFFERSON COUNTY FAIR $100,000.00 $50,000.00 $150,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $100,000.00 $50,000.00 $0.00 $150.000.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund A Org I Revenue Obj A Description
$0.00
Reason for budget appropriation:
Jefferson County Fair billed late for 2023.$50,000,resulting an impact to the 2024 budget.Submitted by(Elected Official/Department Head): Date: /z//
)j/2,c. ZJ/
Reset
Requeslfor Budget Appropriation/Extension and Amendment
Department/Fund Name: Prosecutor Budget Year: 2024 Quarter: 4th
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund N Org N Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund N Org N 'Expenditure Obj N Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des ONo
One-time On-going
Fund* Org* Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget
001 PA59415 640111 CAPITOL Expenditure-KARPEL $55,575.00 $18,265.00 $73,840.00
001 PA51530 430000 Travel $5,602.00 $1,638.00 $7.240.00
PA51530 490130 Trial Related Expenses $11,389.00 $6,124.00 $17,513.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $72,566.00 $26,027.00 $0.00 $98,593.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund U Org N Revenue Obj N Description
$0.00
Reason for budget appropriation:
Maintenance agreement and implementation travel expenditures
Submitted by(Elected Official/Department Head): Date: O
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: JCSO Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund N Org N Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget
001.180 SH33393 339784 RSAT Grant October-December 2024 $118,900.00 $49,406.00 $168,306.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $118,900.00 $49,406.00 $0.00 $168,306.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund N Org N Expenditure Obj N I Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ❑Yes ❑No
One-time On-going
Fund N Org N Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget
001.180 SH52360 410158 RSAT-Believe in Recovery October-December 2024 $157,750.00 $49.406.00 $207,156.00
001.180 SH52310 310075 4Sight Labs Inmate Medical Sensors $19,534.00 $25,000.00 $44,534.00
001.180 SH52122 480108 Portable Radio Replacements(4) S 14,609.00 $26,414.00 $41,023.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $191,893.00 $100.820.00 $0.00 $292,713.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund N Org# Revenue Obj N Description
$0.00
Reason for budget appropriation:
RSAT Grant Renewal 2024-2025;Inmate Medical Sensors reimbursed by WCRP:Replacement Portable Radios
J _�
Submitted by(Elected Official/Department Head): w Date: )( j /24;21
Request for Budget Appropriation/Extension and Amendment Reset
Department/Fund Name: Auditor O&M.105 Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not ap)1 t,njhk'(3 riOal budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
$000
$0.00
$000
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0 00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# 'Expenditure Obj# Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des EINo
One-time On-going
Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget
105 10551430 480000 Maintenance Fees $61,500.00 5 3,500.00 $65,000.00
$000
$0.00
$0.00
$0.00
$000
TOTAL EXPENDITURE: $61_.500.00 $3.500.00 $0.00 $65,000.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# Description
S 0.00
Reason for budget appropriation:
Tyler Technologies recording software invoiced maintenance fees nearly$64.000 requiring additional budget.
Submitted by(Elected Official/Department Head): yX Y1 r9 Date: ) ) 7 / 1 G Z U(
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Public Health-Fund 127,Admin Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund It Org If Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund* Org N 'Expenditure Obj# Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? IjYes ENo
One-time On-going
Fund I Org g Expenditure Obj M Description Current Budget Appropriation Appropriation Amended Budget
127 12756200 310301 Operating Supplies $69.939.00 $31,435.00 $101.374.00
127 12756200 460000 Insurance-General Liability Insurance $120,000.00 $80,000.00 $200,000.00
127 12756200 582100 Misc-Refunds $0.00 $26,730.00 $26,730.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $189,939.00 $138,165.00 $0.00 $328,104.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund* Org g Revenue Obj If Description
$0.00
Reason for budget appropriation:
Expense:Operating Supplies-Previously amended revenue amounts allowing for additional operating supply purchases for workforce development.
Insurance-General liability insurance was more than budgeted.
Misc Refunds-Refund of prepaid and unused FPHS funds.
Submitted by(Elected Official/Department Head): / : � - ' / ( L Date: ;I I f 5 f .O 2'4
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Public Health-Fund 127-Environmental Health Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$000
•
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund* Org# Expenditure Obj# I Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes EINo
One-time On-going
Fund d O►g# Expenditure Obj* Description Current Budget Appropriation Appropriation Amended Budget
127 12756210 310301 Operating Supplies $38,453.00 $10,357.00 $48.810.00
127 12756210 582100 Misc-Refunds $0.00 $28,685.00 $28,685.00
$0.00
. $0.00
$0.00
$0.00
TOTAL EXPENDITURE: $38,453.00 $39,042.00 $0.00 $77,495.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund it Org# Revenue Obj# Description
$0.00
Reason for budget appropriation:
Expense:Operating Supplies-Additional supplies for homelessness and social work support.
Misc Refunds-Refund of prepaid and unused FPHS funds and customer fees.
Submitted by(Elected Official/Department Head): /'/L„_ 1 ( ts-- Date: j) IS I y„,,,LL
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Public Health-Fund 127,Community Health Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: Onetime On-going
Fund N Ore* Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund N Om* Expenditure Obj N I Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des 11No
One-time On-going
Fund N Org N Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget
127 12756220 310301 Operating Supplies $57,520.00 $50,000.00 $107,520.00
127 12756220 582100 Misc-Refunds $0.00 $46,000.00 $46,000.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $57,520.00 $96.000 00 $0.00 $153.520.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund N Org N Revenue Obj N I Description
II $0.00
Reason for budget appropriation:
Expense:
Operating Supplies-Additional supplies for harm reduction,prevention,family planning,immunizations and communicable disease
Misc Refunds-Refund of prepaid and unused FPHS funds.
Submitted by(Elected Official/Department Head
) � L6Lt.- � LG•- - Date: jj/ )h ��n`�:%
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: WATER QUALITY-Fund 128 Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time Ongoing
Fund N Org N Revenue Obi* Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund N Org N 'Expenditure Obj* Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? EJYes EINo
One-time Ongoing
Fund N Org I Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget
128 12855310 410325 HOH RIVER LINDNER ACTIVITIES $186,000-00 $70,000.00 $256,000.00
128 12855310 410326 Dosewallips Wolcott $50,000.00 $50,000.00 $100,000.00
128 12855310 410318 WQ Misc Prof Srvcs $0.00 $45,000.00 $45,000.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $236,000.00 $165,000.00 $0.00 $401,000.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund N Org N Revenue Obj N Description
$o.00
Reason for budget appropriation:
Revenue for expenses will come in 2025
Unanticipated professional services-Hoh River Resiliency Project to increase spawning and rearing habitat and decrease risks of flood and erosion to the nearby community.
Dosewallips Wolcott-Habitat preservation and improvement
Submitted by(Elected Official/Department Head): �/� / !% , Date: /II I p'�gpa_
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: MENTAL HEALTH Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund it Org It Revenue Obj g Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund it Org it I Expenditure Obj it Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des nNo
One-time On-going
Fund N Org* Expenditure Obj it Description Current Budget Appropriation Appropriation Amended Budget
130 13056400 410158 RSAT AGR-BELIEVE IN RECOVERY $45,000.00 $12,352.00 $57,352.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $45.000.00 $12,352.00 $0.00 $57,352.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund* Org it Revenue Obj N Description
$0.00
Reason for budget appropriation:
Additional budget required for the 25%match for the RSAT grant increase.
Submitted by(Elected Official/Department Head): Date:
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: COMMUNITY DEVELOPMENT Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund g Org g Revenue Obj B Description Current Budget Appropriation Appropriation Amended Budget
143 14339700 397010 TRANSFER FROM THE GENERAL FUND S 1 089.543.00 S 300 000.00 S I.389 543.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $1.089.543.00 $300,000.00 $0.00 S 1,389,543.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund g Org g !Expenditure Obi* Description
001 OT59700 597143 TRANSFER TO DCD $1,089,543.00 S 300000.00 $1,389,543.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? [Yes INo
One-time On-going
Fund a Org N Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget
S 0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $0 00 $0.00 S:i..:C $0.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund I Org If Revenue Obj N Description
S 0.00
Reason for budget appropriation:
Budget has been determined based on monthly operating expenditures that have budget but the fund has not enough cash flow from revenues to support the expenditures.The$300.000
budgeted transfer has two components:1)interfund loan with the General Fund$100.000 at 5%interest per annum;2)operating transfer of$200.000 available on an as needed basis.
Submitted by(Elected Official/Department Head): ./:f _-- Date:
General Fund Financial Assistance Request
There are times financial support is necessary from the General Fund to assist operations or expenditures funded by
Special Revenue Funds. Primarily there are two basic categories that may require assistance from the General Fund:
1) negative cash flow below adequate fund balance to maintain operations,and 2)assistance for operational critical
expenditures.
Requests for General Fund financial assistance are being reviewed during the biennial budget development.
Select A or B, based on the reason for request and complete questions. Attach supporting documentation as
needed.
Return completed form to the Finance Manager.
A. Operations assistance requested due to decreased revenue.
1. What is the revenue that is reduced?
2. Duration of the reduction in revenue(check one).
Temporary Permanent
3. Reason for reduced revenue.
B. ✓ Expenditure assistance requested.
1. Define the expenditure(s), providing expenditure details.
Please see attached memo
2. Explain the impact the expenditure will have on fund operations.
Please see attached memo
3. Provide analysis of lacking adequate fund balance, revenue, and other expenditure adjustments to
offset the expenditure.
Please see attached memo
„4SON co JEFFERSON COUNTY
(2� DEPARTMENT OF COMMUNITY DEVELOPMENT
` 621 Sheridan Street I Port Townsend, WA 98368
360-379-4450 I email: dcd@co.jefferson.wa.us
9'1I NC” www.co.jefferson.wa.us/commdevelopment
To: Judy Shepherd, Finance Manger
From Josh D. Peters, DCD Director
Chelsea Pronovost, DCD Administrative Services Manager
Date: 11/20/2024
Re: General Fund Assistance Request
Purpose:
This report aims to provide an overview of the current financial situation for the Jefferson County
Department of Community Development (DCD) and support a request for an additional General
Fund transfer. It focuses on DCD's critically low fund balance and outlines a strategy to address
the department's immediate financial challenges.
Expenditure Assistance Requested:
DCD faces two remaining payroll cycles in 2024, along with approximately $100.253 in
outstanding bills, with additional obligations expected before year's end. Payroll is a recurring
monthly expense, which has slight variations each month. However, a calculation of the average
monthly payroll and benefits expenditure shows that DCD's current fund balance and anticipated
future revenue can only cover one payroll cycle. This could create the potential need for an
emergency General Fund transfer.
The outstanding bills primarily consist of consultant invoices for work done on department
planning projects. While most of these expenses will be reimbursed by grant funds or additional
developer payments in the future, DCD must have sufficient cash flow to pay these obligations up
front.
Impact on Fund Balance:
Based on the current budget analysis, DCD anticipates a shortfall of at least$102,681 by the end
of 2024. Only a portion of anticipated expenditures will be recouped through expected grant
reimbursement, underscoring the necessity for an additional General Fund transfer.
Conclusion:
This analysis highlights the immediate financial challenges posed by DCD's critical cash flow
constraints. Addressing these issues through an additional General Fund transfer is essential to
maintaining financial stability, meeting expenditure obligations, and positioning DCD for
sustainable operations in the future.
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: PUBLIC WORKS/BRINNON FLOOD ZONE Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
$0.00 $0.00 $0.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# Expenditure Obj# Description
$0.00 $0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des ❑No
One-time On-going
Fund# Org I Expenditure obi I Description Current Budget Appropriation Appropriation Amended Budget
186 18655330 410000 PROFESSIONAL SERVICES $5,000.00 $4,000.00 $9,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $5,000.00 $4,000.00 $0.00 $9.000.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# I Description
11 $0.00
Reason for budget appropriation:
Grant match for Public Health RCO grant.
Submitted by(Elected Official/Department Head): Date: g/ ja
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Central Services-Construction 8 Renovation#301 Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was nae lammed Mni n annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: 1r1Rlals�p+ven. One-time
Fund I Oq If Revenue Obi I Description Current Mudge Appropriation Appropriation Amended Budget
'.. S o.00
$0.00
•
S000
S 00o
TOTAL REVENUE: $0.00 $0.00 $0.00 $000
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund I Org l f Expenditure Obi* Description
l s o.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes ONO •
One•titne On{Wag
Fund a MIS Expesufiture Obi a Description Commit Budget Appropriation Appropriation Amended Budget
301 30159418 1010000 Salaries 6 Wages S 38,378.00 S 36,000.00 S 74,378.00
301 30159418 200000 Benefits S 10.982.00 $17.000.00 $27,962.00
S 0.00
$0.00
$0.00 •
$0.00
TOTAL EXPENDITURE: $49,340.00 $53,000.00 $0.00 $102.340.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund I Ors* Revenue Obi a Description
S 0.00
Reason for budget appropriation: •
2024 retro-active wage payments and wage scale increases due to new Central Services Teamsters CBA ratified in October. Additionally,the salaries and benefits for the 2024 capital
projects are hyherthan initially projected.
Submitted by(Elected Official/Department Head): 7 �/ mil"- Date: f 7
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: PUBLIC WORKS,HJ CARROLL JUMP!FUND Budget Year: 2024 Quarter: 4
Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: One-time On-going
Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget
304 30439700 397302 TR FROM CAPITAL IMPROVEMENT $100,000.00 $250.000.00 $350,000.00
$0.00
$0.00
$0.00
TOTAL REVENUE: $100,000.00 $250,000.00 $0.00 $350.000.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Fund# Org# I Expenditure Obj# Description
302 30259700 597304 TR TO HJ CARROLL JUMP!FUND $100,000.00 $250,000.00 $350,000.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes EiNo
One-time On-going
Fund# Org# Expenditure owe Description Current Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL EXPENDITURE: $0.00 $0.00 5 0.00 $0.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund# Org# Revenue Obj# Description
30439700 $0.00
Reason for budget appropriation:
The JUMP!Phase 2 project is fully funded by a grant from Washington DSHS.The grant is by reimbursement and Public Works needs a short term transfer for cash flow purposes.The
project is scheduled to start in January.Substantial completion should be reached in M transfer will be repaid after final project completion on August 1,2025.
Submitted by(Elected Official/Department Head): 4> Date: f/;9/j�
RECEIVED
Reset
Request for Budget Appropriation/Extension and Amendment
Department/Fund Name: Central Services-Information Services Fund#506 II III k nl,\t i 4 \I) Budget Year: 2024 Quarter: 4
r w....M11.1n\t..
Revenue: A revenue source(l.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and
budget extension in the amount reflected below: onMMrre
Fs d• Org B Revenue Ob(• Descd•ion Ormet Budget Appropriation Appropriation Amended Budget
$0.00
$0.00
S 0.00
$000
TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00
FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue.
Furl• Org• Expenditure Obi, Description
$0.00
Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year.
Therefore,I request an appropriation and budget extension in the amount reflected below:
OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Eyes ❑No
Onetime Omgoblg
Fund• Org• Expenditure Obit/ Devolution Current Budget Appropriation Appropriation Amended Budget
506 50651810 101000 Salaries-GIS $131,147.00 S12,000.00 $'43,147.00
506 50651810 200000 Benefits-GIS S 49,261.00 S 3,000.00 5 52,261 00
506 50651888 101000 Salaries-Info Technology S 500,343.00 S 42,000 00 S 542,343.00
506 t, 50651888 200000 Benefits-Into Technology $195.589 00 $7,500.00 $203,08000
506 50651878 101000 Balance-Records Management $96.550 00 S 12,000 00 S 108.550.00
506 50651878 200000 Benefits-Records Management S 32,288.00 S 3,000.00 S 35.288.00
TOTAL EXPENDITURE: S 1,005,178.00 S 79.500.00 S 0.00 S 1,084,678.00
TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information.
Fund• Org• Revenue Obi• Descrlption
$0.00
Reason for budget appropriation:
2024 retro-actwe wage payments and wage scale increases due to new Central Services Teamsters CM ratified in October.
Submitted by(Elected Official/Department Head): ,�/
�i� ��� �� - Date: f f�/v jaY