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Home My WebLink About021 09 ec.~ '\ v ~o.. ~Y\..Q...,(,\~ y\-\ ~c..c.... IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } y r \ D \ b~ JEFFERSON COUNTY STATE OF WASHINGTON RESOLUTION NO. 71-09 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2009 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2009. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE 001-067-000 001-068-000 001-261-000 CURRENT EXPENSE/GENERAL FUND Safety & Security/ Emergency Management Community Services Operating Transfers Tolal General Fund $0 3 500 $503 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 136-000-010 Drug Investigation Fund $35,000 147-000-010 Federal Forest Title 1111 5,036 Conservation Futures Tax 308-000-010 Fund 240,000 REVENUE EXPENSE $18,068 $18,068 0 3 Q 500 $18,068 $18,571 $0 $35,000 0 $5,036 0 240,000 NOW, THEREFORE, BE /T RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 27'h day of April, 2009, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. BE IT FURTHER RESOL VED that proposed budget reductions for the various County Departments that are wholly or partially funded from the General Fund will also be the subject of this public hearing and that any interested taxpayer may appear to be heard for or against these proposed reductions and their potential impacts on County services. APPROVED this \3 day of April, 2009. .....~.~...- "-.. -. ~",. ",' ~ r, \I -". s ,~. ~/ . · ~1:<~ \:'\'i"'/ \...., ~ -.'," ~\' ..?" I' ~ \....:--__ .."I' '" I- "*' " '. . - . \ ATTEST:-' 'J' ". .- ~~ clYte Deputy Clerk of the Board JEFFERSON COUNTY BOAR~D OF. CO~~,~SSIONE~S ;I,~.~ David ulli~~irman ~ Phil Johnson, Member ~~ Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment o County Administrator, Emergency Management/General Department/Fund Name 001-067-000 Fund Number I,JAR 2 6 2009 Commissioners: (check all that apply) CJ Please be advised that after a thorough examination of my current budget it appears ttSltle 11It.l1V insufficient to pay necessary expenses of this department for this year. After a carelrt~ . ltIl~ I , expenditures within the department budget with respect to present and future needs, 1 fi f HERS Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. CJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No.f III Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $18.068.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 33397.04.0200 FEMA E04.131 EMPG $0.00 $18,068.00 $18,068.00 $0.00 $0.00 $0.00 $0.00 $18,068.00 $18,068.00 BARS # Expenditure Description Current Revision New Budget Bud et 67000.51471.49.0000 Miscellaneous $0.00 $18,068.00 $18,068.00 $0.00 $0.00 $0.00 $0.00 $0.00 $18,068.00 $18,068.00 ,R.~asQI1 for.(\Plm?pria.!j()r:v.1O_x.!~I1~j(:>!1 .,.,........ Emergency Management competed for and was successful in obtaining Emergency Management Preparedness Grants (EMPG) i in 2008. The two contracts under these grants were signed and executed by the BoCC. A portion of the funds were expended land reimbursed in 2008. The remaining funds from this grant are still available until August 2009. Emergency Management 'requested that these grants be included in the FY09 budget process as revenues, however this line item was not included for ; unknown reasons. These grants will expire in their entirety in August 2009. In order to benefit from these grant funds, it is _ limperative that a budget extension be granted to allow Emergency Management to order, receive, and complete the work started ion the Emergency Management logistics trailer, critical communication packages, and mandated safety equipment. As a result, Jan expedited process to approve the receipt of these funds is appreciated. Respectfully submitted, . TO: BOARD OF COUNTY COMMISSIONERS Date: 04/2/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment G/F Community Services Department/Fund Name 001-068-000 Fund Number Commissioners: (check all that apply) lZJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $3.00 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Bndget Bud et 555.00.49.0010 CAC Community Centers $132,750.00 $3.00 $132,753.00 $0,00 $0.00 $0.00 $0.00 $132,750.00 $3.00 $132,753.00 Reason for AppropriationlExtension 2009 Budget is $132,750, but contract with OlyCAP is $132,753. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 04/02/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment Operating Transfers DepartmentlFund Name 001-261-000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department hudget with respect to present and future needs, I find that my budget is short. Therefore, J request an emergency appropriation and budget extension in the amount $500.00 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenne Description Cu rrent Revision New Budget Bud et $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Cu rrent Revision New Budget Bud et 59700.00.0170 Transfer to JeffCom $271,623.00 $500.00 $272,123.00 $0.00 $0.00 $0.00 $0.00 $271,623.00 $500.00 $272.123.00 Reason for AppropriationiExtension Original budget did not account for FD #7's new dispatch fee that was to come from the General Fund per John Austin, June 2007. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 4/6/9 RE: Request For Emergency Budget Appropriation/Extension and Amendment Sberiffs Drug Investigation Fund DepartmentlFund Name 136000010 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures witbin tbe department budget with respect to present and future needs, I find that my budget is sbort. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason( s) outlined below. IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.{ No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Reveone Description Current Bnd et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Deseriptioo 52121.49.0000 miscellaneous Current Bud et $400.00 Revision New Budget $400.00 $35,000.00 $35,400.00 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,400.00 ReasQI], for.Approp.riatiQI1f!'-:x.t~n~,iQIl, jFor expenditures to support drug investigations. RECEIVED {,,'R " ., ?nng JEFFERSONCOUNlY "'~_, r::":'LI.AiliilllC"l",4J:""1t"nc. ';;'..J~~IT:1:j~rJ"1!:JW; ..) , TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Federal Forest Title III 147 DepartmenVFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that alter a thorough examination ot my current budget It appears that the amount allocated IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: April 6, 2009 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KJYes ONo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 ,:',G,,::,,:G,G:: ".,,' TOTAl.. REVENUe $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53190.91.0040 Interfund Services - NR Planninq $0 $5,036 $5,036 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $5,036 $5,036 Reason for Appropriation/Extension The expense listed above was not budgeted in 2009. The services provided were related to acquisition projects and :~~:cted during the 4th quarter in 2008, The 2008 Budget was closed REC'EIVEOes could be Elected Official/Department Head Signature I~PR " ~ ,nnq JEfFERSONCOUNTV COMMISSli1Nt=R5 ---~ . , DATE Signature: Name: Title: Date: Jefferson County Public Health 615 Sheridan Port Townsend, W A 98368 Attn: Susan 360/385-9400 Ex!. 437 Philip Morley PO Box 1220 Port Townsend (360) 385-9383 State: WA Zip: 98368 DESCRIPTION OF SERVICES Secure Rural Schools, approved Title III projects: ACQUISITION PROJECTS - 4TH QTR 2008 SALARIES/BENEFITS Tami Pokorny ....,".~-<._...._., --"'---'~- I!'",,:': I , I ",:Itl Oi;>' Cid!,;; ,:Ui2C:,:',.t!- TRAVEL (!.",\il,""j Tami Pokorny i\mCLiril ~: /"17- 2i2?51571T~_~=__ _~__,__,_,_.__.::.:------==J TRAINING I ',c,,"": '- --'..~"--~-~,~, ._,----,-'. NW Regional Conference - Tami Pokorny WSDOT L T AP - Tami Pokorny TOTAL: , (, . "I ; " , "',,- y :,su,lfini,tted B)':/>;:;\" --r. ,'(' i \\\ \ >;""-' "- ':~'" I v er~nica Shaw .....PLEASE PAY FROM STATEMENT..... __......P I Chief Operations Coordinator 01/23/091 ~ 1',;1 :. . \1 , m , Date: 01/23/09 QTY NIT PRIC TOTAL 176.40 26.5488 4,683.20 129.91 148.00 75.00 $ 5,036.11 Make Check Payable to: Water Quality 615 Sheridan Port Townsend, W A 98368 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Federal Forest Title III 147 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: April 6, 2009 [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expendilure? [KJYes ONo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 Td',r I $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53190.91.0040 Interfund Services - NR Plannina $0 $5 036 $5 036 $0 $0 $0 $0 $0 , '<<:::i:::' ,'::::::::::' :::::<::::::11I , R, , , ItJR!!li $0 $5,036 $5,036 Reason for Appropriation/Extension The expense listed above was not budgeted in 2009. The services provided were related to acquisition projects and conducted during the 4th quarter in 2008. The 2008 Budget was closed before reimbursement for services could be made. Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 4/2/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment Conservation Futures Tax Fund Department/Fund Name 308-000-010 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget, it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $240,000.00 for this current year for the reasau(s) outlined below. IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 59439.61.0000 Land - Glendale Farms Easement Land - Tarboo East Addition Land- Upper Tarboo Current Bud et $191,200.00 $0.00 $0.00 Revision New Budget $191,200.00 $240,000.00 $231,200.00 $50,000.00 $150.000.00 $0.00 $0.00 $431,200.00 $40,000.00 $50,000.00 $150,000.00 Reason for AppropriationlExtensiQn Glendale Farms Conservation Acquisition Project call for this fund to provide $230,000, and Jefferson Land Trust to provide $316,738. This project should close in May. Tarboo East Addition could close in June or July (SOC has not reviewed yet), and Upper Tarboo could dose in July. Because the timing, and quick turnaround needed to pay for these at their closings, the budget should be increased to include these now. If in the future the SOC does not approve these purchases, the budget \:vill not be spent. Currently, there is over $858,000 cash balance in this fund. Respectfully submitted, JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST 00 CONSENT AGENDA o REGULAR AGENDA DATE: SUBJECT: Board of County Commissioners County Administrator April 13, 2009 Resolution - Publish Budget Supplemental/Extension and Proposed General Fund Budget Reductions Hearing TO: STATEMENT OF ISSUE: Various County Departments have requested increases to their 2009 budget. Budget reductions are also proposed for the various departments that are wholly or partially funded from the General Fund. Per RCW 36.40.140 the BOCC must hold a public hearing regarding proposed budget appropriations/extensions. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. STRATEGIC GOALS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. ANALYSIS (PRO & CON): Not Applicable COST BENEFIT ANALYSIS: Not Applicable FISCAL IMPACT: Provided in resolution REQUESTED ACTION: Approve resolution to publish a notice for the Hearing. REVIEWED BY: ~A::S '11'7/ CJ? Date