HomeMy WebLinkAboutBy Laws 2015Jefferson County
Veterans Service Officers Association
By -Laws
ARTICLE I
NAME, MEMBERSHIP, AND PURPOSE
Section 1- Name: This organization, shall be known as the JEFFERSON COUNTY
VETERANS SERVICE OFFICERSASSOCIATION, hereinafter referred to as the JCVSOA.
Section 2 - Membership: The membership shall consist of the duly appointed Service Officer
from each nationally chartered veterans' organization in Jefferson County and one (1) Service
Officer -at -Large. The Service Officer -at -Large will be appointed by the JCVSOA Officers and
will serve a term of one (1) year.
Section 3 - Purpose: The purpose of the JCVSOA is:
1) To assist the Veterans organizations of Jefferson County in carrying out their
duties as prescribed by their respective organizations.
2) To be the organization to work with the County in the disbursement of funds from
the Jefferson County Veterans Assistance Food through a voucher system.
ARTICLE II
MEETINGS
The JCVSOA shall meet at least once a year or more if needed to:
1) Conduct any necessary business.
2) To establish the schedule of Service Officers to review and approve the
Assistance Fund Applications submitted to the County.
3) Quorum: Five (5) members of the Board present at the same location shall be the
minimum number of Board members needed to constitute a quorum. Only actions
or decisions made at a meeting of the Board where a quorum is present shall be
effective.
ARTICLE III
REVIEW AND APPROVAL
OF ASSISTANCE FUND APPLICATIONS AND VOUCHERS
The JCVSOA will have two Service Officers, appointed in accordance with Article II, Item 2,
meet as required in the County Commissioners Office to provide the following services:
JCVSOA By -Laws
Page: 2 of 3
Article III - Review and Approval of Assistance Fund Applications and Vouchers - Continued
1) Review all Veterans Assistance Fund applications in accordance with any
guidelines or agreements established by and between the JCVSOA, the County,
and SH Bill 1189..
2) Approve and sign vouchers per established guidelines or agreements.
ARTICLE IV
OFFICERS, DUTIES AND POWERS
Section 1: Immediately following the first meeting every year, the members present shall meet
for the purpose of electing Officers for the ensuing year.
Section 2 - Officers: The Officers shall consist of a Chairman, a Vice -Chairman, and a Secretary,
all of whom shall hold office for the ensuing year or until their successors are duly elected.
The full membership of the Association may fill any vacancy which may occur in any of the
offices.
Section 3 - CHAIRMAN: The Chairman shall:
a) Preside over all meetings of the JCVSOA.
b) Be the liaison between the JCVSOA and the County Commissioners.
c) Establish, provide notice, and be the contact person for the Service Officers
assigned to work at the Jefferson County Courthouse on a weekly basis.
d) Settle disputes between Service Officers regarding any Veterans Assistance Fund
application before it is submitted to the County for payment.
Section 4 - VICE CHAIRMAN: In case of absence or disability of the Chairman, and provided
he is authorized by the Chairman or membership so to act, the Vice Chairman shall perform the
duties of the Chairman, and when so acting, shall have all the powers of that office, and shall
have such other duties s from time to time may be assigned by the Chairman or the membership.
Section 5 - SECRETARY/TREASURER: The Secretary/Treasurer shall ensure that the
Jefferson County's Veteran's Assistance Program Coordinator is maintaining the following:
a) Is responsible for recording the activities of the JCVSOA and maintain
appropriate files, mailing lists and necessary records.
b) Keeping the minutes of the meetings of the members and cause them to be
recorded in a book kept for that purpose.
c) Shall conduct all correspondence not otherwise specifically delegated in
connection with said meetings and shall be responsible for carrying out all orders,
votes and resolution not otherwise committed.
d) Notify members and Officers of their election.
JCVSOA By -Laws Page: 3 of3
ARTICLE V
AMENDMENTS
These By -Laws may be amended, repealed or altered in whole or in part by a majority vote at
any duly organized meeting of the members, provided notice of the proposed change is included
in the notice of such meeting.
ARTICLE VI
ADOPTION
These By -Laws for the JEFFERSON COUNTY VETERANS SERVICE OFFICERS
ASSOCIATION repeal and replace any By -Laws adopted prior to this date.
Accepted and adopted this 23'd day of October, 2015.
JEFFERSON COUNTY VETERANS
SERVICE OFFICERS ASSOCIATION
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