The URL can be used to link to this page

Home My WebLink About024 09 ('C'. Av0 r 5\\~(\ft f;vV\ j)\-\ 'ircC\..s JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2009 BUDGET APPROPRIATIONS! } EXTENSIONS FOR VARIOUS } COUNTY FUNDS } RESOLUTION NO. 24-09 WHEREAS, the Jefferson County Board of Commissioners did on the 13th day of April, 2009 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Sate and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 13th day of April, 2009, set a hearing on said emergency for the 2ih day of April, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on April 15 and 22, 2009 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed; NOVY, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed on the next page and per the attached requests. Resolution No. 24-09 : 2009 Supplemental Budget Appropriations/Extensions From Unencumbered FUND# FUND NAME Fund Balance REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-067-000 Safely & Security/Emergency Management $0 $18,068 $18,068 001-068-000 Corrrnunity Services 3 0 3 001-261-000 OPERAllNG TRANSFERS OUT 500 Q 500 Totals $503 $18,068 $18.571 SPECIAL REVENUEICAPITALlENTERPRISE/INlERNAL SERVICE FUNDS 136-000-010 Drug Investigation Fund 147 -000-010 Federal Forest Title III 308-000-010 Conservation Futures Tax Fund Totals $35.000 5.036 240,000 $280.036 $0 $35.000 o 5,036 o 240,000 $0 $280.036 APPROVED this 017 ~ day of April, 2009. ._.. .,~._~ - .\{1 ~ co" - , .." \0')1:--;1: ~ ,}" , JEFFERSON COUNTY f~ W( tj~Y"<: " BOAR} C/~ZRS ,,'\". . .' 0,,(46& ~~~~"-.~ I qQ,~~2t;::: L.hv ~u L<'Sj'/l_{ v'-r- 7 if Lorna Delaney, CMC ~ I"n +--.. Clerk of the Board V ~ Joh ~stin, Member TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget AppropriationlExtension and Amendment County Administrator, Emergency Management/General Department/Fund Name 001-067-000 Fund Number MAR 2 <3 2009 Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears tIUi:llli"I"~lY insufficient to pay necessary expenses of this department for this year. After a carelt~ . 'N~" expenditures within the department budget with respect to present and future needs, I fi .. . t NERS Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason( 5) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No.{ lZI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $18,068.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 33397.04.0200 FEMA E04-l3l EMPG $0.00 $18,068.00 $18.068.00 $0.00 $0.00 $0.00 $0.00 $18,068.00 $18,068.00 BARS # Expenditure Description Current Revision New Budget Bud et 67000.51471.49.0000 Miscellaneous $0.00 $18,068.00 $18,068.00 $0.00 $0.00 $0.00 $0.00 $0.00 $18,068.00 $18,068.00 Re.llsonfurAppr()]Jl'jation/EJ\1(ll1sj()n~~_.__ ,,', """ "'" ,.,.".._,_ Emergency Management competed for and was successful in obtaining Emergency Management Preparedness Grants (EMPG) ;in 2008. The two contracts under these grants were signed and executed by the BoCC. A portion of the funds were expended land reimbursed in 2008. The remaining funds from this grant are still available until August 2009. Emergency Management . requested that these grants be included in the FY09 budget process as revenues, however this line item was not included for 'unknown reasons. These grants will expire in their entirety in August 2009. In order to benefit from these grant funds, it is :imperative that a budget extension be granted to allow Emergency Management to order, receive, and complete the work started lon the Emergency Management logistics trailer, critical communication packages, and mandated safety equipment. As a result, Ian expedited process to approve the receipt of these funds is appreciated. Respectfully submitted, - TO: BOARD OF COUNTY COMMISSIONERS Date: 04/2/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment G/F Community Services Department/Fund Name 001-068-000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, I request an emergency appropriation and budget extension inthe amount $3.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud~et 555.00.49.0010 CAC Community Centers $] 32,750.00 $3,00 $132,753.00 $0.00 $0.00 $0.00 ~,,:i~iiiii lm $0.00 :c/c'CiE"iii':ii:i""", $132,750.00 $3.00 $132,753.00 Reason for Appropriation/Extension 2009 Budget is $132,750, but contract with OlyCAP is $132,753. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 04/02/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment Operating Transfers Department/Fund Name 001-261-000 Fund Number Commissioners: (check all that apply) (2) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $500.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -~ Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Cu rrent Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 59700.00.0170 Transfer to JeffCom $271,623.00 $500.00 $272,\23.00 $0.00 $0.00 $0.00 SO.OO $271,623.00 $500.00 $272,123.00 Reason for AppropriationlExtension Original budget did not account for fD #7's new dispatch fee that was to come from the General Fund per John Austin, June 2007. Respectfully submitted, - TO: BOARD OF COUNTY COMMISSIONERS Date: 4/6/9 RE: Request For Emergency Budget AppropriationlExtension and Amendment Sherifr s Drug Investigation Fund Department/Fund Name 136000010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore. I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.f No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this Dew revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Deseription 52121.49.0000 miscellaneous Current Bud et $400.00 Revision New Budget $400.00 $35,000.00 $35,400.00 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,400.00 ~eas()n f'()LAPQ!:QPfi~tionlE){l~!!si()ll, jFar expenditures to support drug investigations. RECEIVED r,?~ .~ '7 7flfl9 JEFFERSON COUNTY "..,~-_._..(;-f)MMlSSIONtRS."" ,....~,~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Federal Forest Title III 147 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that atter a thorough examination 01 my current budget It appears that the amount allocated IS insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: April 6, 2009 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? OOVes ONo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53190.91.0040 Interfund Services - NR Plannino $0 $5,036 $5,036 $0 $0 $0 $0 $0 . ,'.. TOTAL EXPENDITURE $0 $5,036 $5,036 Reason for Appropriation/Extension The expense listed above was not budgeted in 2009. The services provided were related to acquisition projects and ~;~~cted during the 4th quarter in 2008. The 2008 Budget was closed RECEIVEOes could be Elected Official/Department Head Signature 'OR" ?MQ hi .. f'! hfL JEFFERSONCOUNTV COMM!SSlf)l\lFRS . " .- . DATE Signature: Name: Title: Date: Jefferson County Public Health () I 5 Sheridan Port Townsend, W A 98368 Attn: Susan 360/385-9400 Ex!. 437 Philip Morley PO Box 1220 Port Townsend (360) 385-9383 State: WA Zip: 98368 DESCRIPTION OF SERVICES Secure Rural Schools, approved Title III projects: ACQUISITION PROJECTS - 4TH QTR 2008 SALARIES/BENEFITS Tami Pokorny TRAVEL Tami Pokorny TRAINING '._'.'"_._<~" u !\, -~:,:-'-------l ' . ,.,...:z1:/r)'ki,;:,(C(( ;t==~~= I l!,\/I:I~' un -------.---1 .,~'::'~'~_._ ~~_~~~~~~~O ~~=~-._~~J I, ! ,. /I, rn c; ~i ! i 1 I'; NW Regional Conference - Tami PoKorny WSDOT L TAP - Tami PoKorny ., '-, \ / iSu!(lnitted BY:>~ \ :';~~-' '(- :) " I Veronica Shaw TOTAL: r .....PLEASE PAY FROM STATEMENT..... ,---/' IChief Operations Coordinator 01/23/091 m ~ I\IJ:' \~ I _ Date: . 01/23/09 26.5488 Make Check Payable to: QTY NIT PRIC TOTAL 176.40 Waler Quality 615 Sheridan 4,683.20 129.91 148.00 75.00 $ 5,036.11 Port Townsend, W A 98368 - TO: BOARD OF COUNTY COMMISSIONERS Date: 4/2/09 RE: Request For Emergency Budget Appropriation/Extension and Amendment Conservation Futures Tax Fund Department/Fund Name 308-000-010 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget, it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $240,000.00 for this current year for the reasan(s) outlined below. (ZJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it waS prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Cu rrent Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 59439.61.0000 Land - Glendale Farms Easement Land - Tarboo East Addition Land- Upper Tarboo Current Bud et $191,200.00 $0.00 $0.00 Revision $191,200.00 $240,000.00 New Budget $231,200.00 $50,000.00 $150,000.00 SO.OO $0.00 $431,200.00 $40,000.00 $50,000,00 $150.000.00 Reason for Appropriation/ExtensiQn iGlendale Farms Conservation Acquisition Project call for this fund to provide $230,000, and Jefferson Land Trust to provide $316,738. This project should close in May. Tarboo East Addition could close in June or July (BOC has not reviewed yet), and Upper Tarboo could close in July. Because of the timing, and quick turnaround needed to pay for these at their closings, the budget should be increased to include these now. ' If in the future the ROC does not approve these purchases, the budget win not be spent. Currently, there is over $858,000 cash balance in this fund. Respectfully submitted, JEFFERSON COUNTY BOARD OF COMMISSIONERS Agenda Item FOR THE WEEK OF: April 27, 2009 I. Description -- A brief description of the agenda item. Public Hearing to review the appropriation/extension requests for the first quarter of 2009 due to corrections in revenues from grants, receipt of unanticipated revenues, and/or unanticipated expenditures. II. Issues -- A short outline of the major issues or areas that should be given particular attention. The following departments have requested budget appropriations/extensions. FUND # I FUND NAME From REVENUE EXPENSE Reason Unencumbered Fund Balance CURRENT EXPENSE/GENERAL FUND 001-067-000 Safety & Security/Emergency $0 $18,068 $18,068 Grant fund received in 2008 and Management the 2009 portion was not included in the budget 001-068-000 Community Services 3 0 3 The OlyCAP contract is for , $132,753 which was not reflected correctly in the 2009 budget 001-261-000 OPERATING TRANSFERS 500 Q 500 The 2009 budget did not include OUT an amount for FOO7 dispatch fee SPECIAL REVENUE/CAPIT ALJENTERPRISE/INTERNAL SERVICE FUNDS 136-000-010 Drug Investigation Fund $35,000 $0 $35,000 This amount is needed for drug investigations 147-000-010 Federal Forest Title III 5,036 0 5,036 This is for acquisition projects that were done in 2008. The '08 budget closed before reimbursement could be made. 308-000-010 Conservation Futures Tax 240,000 0 240,000 This revision is necessary to Fund provide the funds for 3 projects that could close before the next quarterly appropriation: Glendale Farms, Tarboo East Addition and Upper Tarboo. T otafs $280,036 $0 $280,036 Notice of this hearing was properly published. III. Action -- What is the nature of the action the Board is being asked to take (discussion, approval of a contract, support for a grant, etc.). Take public comment on the proposed 2009 budget appropriations, and consider approving a resolution to adopt these budget changes. Reviewed By: Y/ufO? Date