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Home My WebLink About027 09 CC. A~\ 'Dep1-s tf/;;L'6/0'1 STATE OF WASHINGTON County of Jefferson In the Matter of Mid-Year } Budget Reductions for Various } County Departments } RESOLUTION NO. 27-09 WHEREAS, the worldwide economic downturn has now impacted the State of Washington and Jefferson County and has contributed to a revenue shortfall in revenues budgeted for 2009, and WHEREAS, reductions in investment income, excise tax, and shared revenues from the State of Washington has contributed to the revenue shortfall for 2009, and WHEREAS, the fund balance of the County General Fund is not sufficient to fund expenditures as budgeted for 2009 without reductions; and, WHEREAS, the Board of Commissioners of Jefferson County declared that an emergency existed to reduce expenditure appropriations for various County departments including Auditor, Assessor, Clerk, Commissioners Office, County Administrator, Safety & Security, District Court, Juvenile Services, Prosecuting Attorney's Office, Superior Court, Treasurer, Information Services and Facilities divisions of the Central Service Department and the amounts of the Operating Transfers to the other funds including Public Health, Water Quality, Natural Resources, Animal Services, and Parks and Recreation from the County General Fund, and to set a public hearing on said emergency for the 27th day of April, 2009 at 10:00 a.m.; and, WHEREAS, the Union Representatives for UFCW Local 21 and Teamsters Union Local 589 have been contacted and given notice of the impending reductions including reductions in hours as required by their respective Collective Bargaining Agreements; and WHEREAS, the Board of Commissioners conducted said hearing and have taken testimony on options to implement proposed budget reductions. NOW, THEREFORE, BE IT RESOL VED, by the Board of County Commissioners that it is in the best interest of Jefferson County that the County Auditor is hereby Resolution No. 27-09 :2009 Mid-Year Budget Reductions for Various County Departments authorized to reduce the budget of the County departments by the amounts listed as shown on Attachment A, effective May 1,2009 through December 31, 2009. BE IT FURTHER RESOL VED, that the Board of Commissioners with the aid of the County Administrator have reviewed ways to reduce expenditures in the General Fund and have determined that a reduction in the workweek for employees is necessary and in order for the budget reduction to be applied in an equitable manner management employees who are paid a salary will take a salary reduction of 6.25% which is equivalent to an hourly employee's hours being reduced from 40 hours per week to 37 Yz hours per week. - 'ti1- A~RRQ\ftgD AND ADOPTED this d '7 day of April, 2009 "''''~---".. ~. ,-1'<1'.-. _ 1 . ':''''~ .' .., '" t.....:.c " ' ,:t 1t"'~'i';4<"""",,,, ..~ ,.,. ..... ,- ". ':":-:-,4"',',-- \ =ii. '~\.,,~, ",1" '~;.\y- ~. :, ~','':t' -....'---:<.2) .. \~ . <;, - ,- - - - -----~;./-- ~. a~ -~'" _ jl /',~J. '.' C)'', I"- ,-" .. V' .1. .-' - A TT,EST: , ,:]'"'" ~ ~ ~.",;' ~ ' '-( , ) c, vI-'~ cerk~ ~ JEFFERSON COUNTY BOA~RD., " C,OIlj1~JSSIONERS 4.h/'~.. Davl sullivan.~f' {jJJf- Phil Johnson, Member J~S~ber Resolution No. 27-09 :2009 Mid-Year Budget Reductions for Various County Departments ATTACHMENT A Page 1 013 DEPARTMENT SUMMARY 704,565 500,557 263,994 398,592 325,387 400,460 7.359 2,100 33,935 141,934 153,350 674,116 953,376 886,328 36,250 4,266,094 282,721 342,296 10,373,414 2,222,842 48,894 196,703 166,000 431,477 772,974 123,174 51,750 90,483 295,000 50,000 467,404 15,290,115 673,040 ** "'I~~I~:~5~.~rll'II'11 :: ,H~\l,g~'<' :"'3:' ",5'",L ** 288,309 ** 384 A~AI ** ",,',:t!1i'llp1i! .'7;3 ~. "11i21;~~01 Dept. or Fund # GENERAL FUND 010 ASSESSOR 020 AUDITOR 021 ELECTIONS 050 CLERK 059 COUNTY ADMINISTRATOR 060 COMMISSIONERS 061 BOARD OF EQUALIZATION 062 CIVIL SERVICE COMMISSION 063 PLANNING COMMISSION 067 SAFETY AND SECURITY 068 COMMUNITY SERVICES 080 DISTRICT COURT 110 JUVENILE SERVICES 150 PROSECUTING ATTORNEY 151 CORONER 180 SHERIFF 240 SUPERIOR COURT 250 TREASURER SUBTOTAL DEPARTMENTS I 260 NON-DEPARTMENTAL 261 Op Trans- 10- Substance Abuse 261 Op Trans- 50- Coop. ExtenSion 261 Op Trans- 70- County Cap. Improve. 261 Op Trans- 99- Parks & Recreation 261 Op. Trans-160-Health 261 Op Trans- 163-Animal Serv 261 Op Trans- 164-Natural Resources 261 Op Trans- 165-Natural Resources 261 Op Trans- 200-Community Develop. 261 Op Trans- 261-lnlo. Services 261 OTHER-OPERATING TRANSFERS rc:rr~,Q"'~Al..fl,il'olP",,,'II'I'I'I'I""'" , DEPARTMENT 2009 Expenditure Bud et OTHER FUNDS 127 PUBLIC HEALTH 128 NATURAL RESOURCES 183 FACILITIES MANAGEMENT 506 INFORMATION SERVICES ITQTAPPTt'lIi!F{f~"'Pl?III"""""'" 3,864,314 867,651 988,174 1.173,736 .. Departments affected by reduction In hours Resolution No. 27-09 :2009 Mid-Year Budget Reductions for Various County Departments ATTACHMENT A GENERAL FUND DETAIL Page 2 of3 Budget 2009 Rev, Fund # Dept Name BARS Description 2009 BudQet Revision Budoet 001.010.000 Assessor 51424.10.0000 salaries 504,719 (19,793 484,926 51424.20.0000 benefits 165,216 5,732 159,484 51424.31.001 Office Supplies 10,700 2,000 8,700 51424.35.000 Small Tools & Equipment 2,600 1,000 1,600 51424.43.000 Travel 3,250 (500 2,750 51424.49.004 Schools & Seminars 2,130 (500 1,630 51424.95.001 Vehicles 10,000 (2,000 8,000 Assessor Total , 698,615 (31,525) 667,090 001.020.000 Auditor 151423.10. Isalaries 350,574 (14,607) 335,967 151423.10.0000 Ibenefits 165,216 (3,699) 161,517 Auditor Total 515,790 (18,306) 497,484 001,021,000 Elections 51170.10.0000 salaries 61,406 (7,559) 53,847 51170.20.0000 benefits 14,493 1964 13,529 51170.49.0020 printinq and bindino 53,506 18,843 44,663 51180.10.0020 sal aries 39,484 11,645 37,839 51180.20.0020 benefits 14,493 1525 13,968 Elections Total 183,382 119,536 163,846 001.050.000 Clerk 151230.10.0000 lwaoes and salaries 269,378 113,120 256,258 151230.20.0000 benefits 108,366 15,882 102,484 Clerk Total 377,744 (19,002) 358,742 001.059.000 County Admin. 51310.10.0000 Salaries & Waqes 242,083 (44,464) 197,619 51310.20.0000 benefits 68,783 (12,614) 56,169 51310.41.0000 Professional Services 5,000 20,000 25,000 County Admin. Total 315,866 (37,078) 278,788 001.060.000 Commissioners 151160.10.0000 Salaries & WaQes 286,250 (13,151) 273,099 151160.20.0000 benefits 90,131 12,451\ 87,680 Commissioners Total 376,381 115,602\ 360,779 001.067.000 Safety & Security 152510.10.0016 IEmeroencv Manaoement 56,898 (2,370) 54,528 152510,20,0000 Ibenefits 21,681 1402\ 21,279 Safetv & Security Total 78 579 12,772) 75,807 001.080.000 District Court 51240.10.0000 salaries 361,988 (17,624) - 51240.20.0000 benefits 125 926 13,501) 122,425 52330. 1 0.0000 salari es 82,625 4,398 87,023 52330.20.0000 benefits 29,607 (1,815) 27,792 District Court Total 600,146 (18,542) 237.240 001,110,000 Juvenile 52710,10.0000 SalarieslWaQes 350,173 (13,917) 336,256 52710.10.0030 Probation Counselor 1 18,748 (18,748) - 52710.20.0000 benefits 127,488 (12,222\ 115,266 52710.31,0300 Reinvestino in Youth 15,000 115,000) - 52710.41.0300 Reinyestino in Youth 4,000 14,000 - Juvenile Total 515,409 16 3,887 451,522 001.150.000 Prosecutor 51521.10.0000 salaries 455,257 11 9,513 435,744 51521.20.0000 benefits 149,572 1,762 147,810 51522.10.0000 salaries 124,559 5,190 119,369 51522.20.0000 benefits 36,725 1,127 35,598 Prosecutor Total 766,113 127,592 738,521 Resolution No. 27-09 :2009 Mid-Year Budget Reductions for Various County Departments ATTACHMENT A Page 3 of 3 GENERAL FUND DETAIL (Continued) Budget 2009 Rev. Fund # Deot Name BARS Descriotion 2009 Budget Revision Budoet 001.240.000 Superior Court 51221.10.0000 salaries 47,839 (2,118) 45,721 51221.20.0000 benefits 15,388 (351) 15,037 Superior Court Total 63,227 (2,469) 60,758 001,250.000 Treasurer 51422.10.0000 salaries 310,909 117,746) 293,163 51422,10,0031 suoolies 10,000 1,500 8,500 51422.10.0043 Travel 1,000 1,000 - 51422.20.0000 benefits 74,464 4,888 69,576 Treasurer Total 396,373 (25,134 371,239 001,261,000 Op. Trans Out 59700.00.0099 00. Transfer - Parks and 431,477 (71,929) 359,548 59700.00.0164 00, Transfer - Natural Re 51,750 13,830 47,920 59700.00.0165 00. Transfer - Natural Re 90,483 13,550 86,933 59700,000160 00. Transfer - Public He 772,974 157,200 715,774 59700.00.0163 00. Transfer - Animal Se 123,174 19,115 114,059 OP. Trans Out Total 1,469,858 1145,624 1,324,234 001.270.000 Non-Departmental 151990 . 95.0013 Info Servo Sheriffs Compu 25,000 125,000) - Non-Departmental Total 25,000 (25,000) - Grand Total (452,069) OTHER FUNDS DETAIL Budget 2009 Rev. Fund # Deot Name BARS Descriotion 2009 Budaet Revision Budaet 127,000.010 Public Health 56210.10,0000 salaries 428,880 (43,774) 385,106 56210.20.0000 benefits 150,206 116,266 133,940 Public Health Total 579,086 160,040 519,046 128,000.010 Natural Resources 53111.31.0000 suoolies 2,150 1650 1,500 53111.43.0000 Travel 875 (500) 375 53111.45.000 Rents & Leases 4,025 1,900) 2,125 53111.49.0000 miscellaneous 53,050 (4,330) 48,720 Natural Resources Total 60,100 17,3801 52,720 304.000.010 H.J Carrol Park FuI59473.63.0000 ICaoitallmorovements 100,000 171,929) 28,071 159700.00.0174 ITran to Parks and Rec, - 71,929 71,929 H.J Carrol Park Fund Total 100,000 - 100,000 183.000.010 Facilities 151830.10.0000 Isalaries 255,343 (13,075) 242,268 151830.20.0000 Ibenefits 167,752 4,670) 163,082 Facilities Total 423,095 117,745) 405,350 506.000.010 Information Servic 51110.10.0000 salaries 68,402 2,850) 65,552 51110.20.0000 benefits 40,887 (485) 40,402 51810.10.0000 sal aries 30,563 (8,530) 22,033 51810.20.0000 benefits 17,088 13,900 13,188 51878,10.0000 salaries 35,486 11,480 34,006 51878.20.0000 benefits 21,600 1251 21,349 51888.10.0000 salaries 167,711 16,990 160,721 51888.20.0000 benefits 100,185 (1,190 98,995 Information Services Total 481,922 125,676 456,246 (110,841 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator DATE: ~ff\ \ 27,2009 RE: Recommended 2009 County Budget Reductions STATEMENT OF ISSUE: A Public Hearing is scheduled at 10 AM, April 27 to take public comment on the First Quarter Budget Extensions and Recommended Reductions to the 2009 Budget. At the Hearing, staffwill give a brief overview of both of these items, prior to public comment. The Budget Extensions is under separate cover. After hearing comments from the public, the Board of County Commissioners is asked to deliberate and take action on the proposed Budget Extension and Budget Reductions. The Budget Reductions would take effect May 1,2009. To implement the Budget Reductions, Commissioners are asked to adopt three Resolutions: . Mid-Year Budget Reductions for Various County Departments . Voluntary Reduction of Elected Officials' Salaries to the General Fund . Establishing New Hours of Operation for the General Public at the Jefferson County Courthouse ANALYSIS: Jefferson County, like most counties throughout Washington State, has seen an unanticipated drop in revenues because of a world-wide economic recession that has recently grown to be the worst in over 50 years. Revenues to the County's General Fund are projected be approximately $1,000,000 below what we budgeted for in our adopted 2009 Jefferson County Budget by year's end. The County is required to maintain a balanced budget that matches expenditures and revenues. The services that County staff provides to the residents, businesses and visitors of Jefferson County are important, especially at a time when the economic recession has left people more reliant on those services. We also value our talented County staff, rely on the work they perform, and wish to retain their knowledge and skill for the future. For all these reasons, and more, we seek to buffer them as best we can from the impacts of this recession. Over the past month, the department directors and independent elected officials have been working together to find ways to accomplish these goals, and balance our County Budget. We have also worked with UFCW Local 21 and Teamsters Local 589 as representatives of our union staff. Budget reductions are necessary, and they will be taken in stages. Some cuts are being made now, to control variable costs and reduce the likelihood of much deeper reductions had they been delayed to later. Others budget reductions, especially some one-time transfers or use of fund reserves in other funds, will be made in subsequent quarters of this year, so that we can fine tune them to be commensurate with revenues the County actually receives. Through hard work, two thirds of the General Fund budget reductions are being made through cuts in non-staff areas. We have contained changes that affect our employees so that less than one-third of the General Fund reduction is from reductions affecting staff. I am recommending $452,069 in budget reductions to be implemented May 1. These reductions affect departments and the Courts funded by the General Fund, and reduce operating transfers from the General Fund to other departments not part of the General Fund. Additional reductions of an estimated $190,000 will be recommended in future quarters. These changes include Sheriff's Department budget reductions as well as reduction of fund balances in other funds and one-time transfers in from other funds. As part of our immediate cost reductions, the hours or salary of staff in most departments in the General Fund as well as the Facilities and Information Services Divisions of Central Services are being reduced by 6 v..% starting May 1 through the end of2009. For affected hourly employees this means moving to a 37 Y, hour work week (or the equivalent in voluntary furloughs). Salaried staff pay is being reduced a similar amount, 6 v..%. A Resolution by which the three County Commissioners voluntarily redirect back to the General Fund 6 v.. % of their salaries and allowing the Auditor, Assessor, Clerk, Sheriff, and Treasurer to voluntarily redirect 6 v..% of their salaries, is attached. (Salaries for the Prosecutor, District Court Judge and Superior Court Judge are set by the state, and legally these three elected officials cannot redirect their salaries in the same fashion.) These hour and salary reductions account for $181,000 in savings in the General Fund through the end of the year out of our $1 Million goal. Positions left vacant account for another $101,000 m savmgs. With the reduction in staff hours, it is necessary to reduce the hours the Courthouse is open to the public. A Resolution is attached that sets public hours at 8:30 AM - 4:30 PM. This reduction is necessary to accommodate shorter work hours, and to also give staff 30 minutes uninterrupted work time where the Courthouse is closed to complete their work within the shorter hours. The drop in county revenues requires that we make these cost-saving reductions now, in order to help lessen the need or size of more drastic measures later. These reductions are difficult for everyone. FISCAL IMPACT: Reductions proposed now and planned for future quarters will reduce General Fund expenditures, but still leave a potential gap between revenues and expenditures of $200,000. Recent information gives promise that revenues in future months may make up this difference. Other expenditure reduction options are being explored, as well as the possibility of drawing upon excess fund balance. RECOMMENDATION: After hearing public testimony and upon deliberation, staff recommends that the Board of County Commissioners adopt the Resolution to reduce the Budget, and adopt the Resolution allowing a voluntary redirection of 6 \1,% of salary by elected officials. REVIEWED BY: 'tb.2.-10"1 Date CC', fi-\\ 'J)c~ c1~7/oq STATE OF WASHINGTON County of Jefferson In the Matter of a Clarification of } Resolution No. 27-09 with Respect } to Salaried Staff and the Workweek } Reduction for the Current Expense } Fund } RESOLUTION NO. 34-09 WHEREAS, a mid-year Budget Reduction for County Departments was approved by the Board of Commissioners on April 27, 2009 (see Resolution No. 27-09) effective May 1,2009 through December 31, 2009; and, WHEREAS, this budget reduction included a reduced workweek for hourly employees and to assure that the reduction was done in an equitable manner salaried management employees were asked to take a salary reduction of 6.25% which is equivalent to an hourly employee's hours being reduced from 40 hours per week to 37.5 hours per week; and WHEREAS, the Governor signed SB6157 into law on May 8, 2009 which allows the State Department of Retirement Systems to include any compensation forgone by a member of one of the State's Pension Plans in the calculation of average final compensation, if such forgone compensation was as a result of reduced work hours, voluntary leave without pay, or temporary furloughs due to an expenditure reduction effort; and WHEREAS, to treat all County employees who are subject to the budget reduction in a fair and equitable manner as expressed by the original Resolution and to comply with this new State law it is necessary to clarify how this workweek reduction will be implemented for salaried management employees. NOW, THEREFORE, BE IT RESOLVED by the Board of Jefferson County Commissioners that all salaried management staff may voluntarily take 10.8333 furlough __{without'pay) days in a manner to accomplish the adopted 2009 budget reductions. ~_ :, ',\, fi T" r., . -v"'" ,~')' :'.:.5 ;e~.~ROV.ED and ADOPTED this 26th of May ,2009 ~,' ~'~ i'~,,\~ . c. " ::;,,;~, "\:~I~; II ._'~ '.. ...._> ';. -~~'- I" _ I .. ;'. ~,6,.ll; " ,~;~. J. - , ClAW- Nt,M4'.' AJ Cmc I:f(fie Matthes, , Deputy Clerk of the Board, CMC JEFFERSON COUNTY BO~~NERS DaVIa Sullivan, Chair ~ phh10 son, Member ustifk~