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HomeMy WebLinkAboutHEARING NOTICE re 4th Quarter 2024 Budget Appropriations/Extensions Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: December 9, 2024 SUBJECT: HEARING NOTICE re: 4th Quarter 2024 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, December 23, 2024 at 9:45 a.m. in the Commissioners Chambers (HYBRID) STATEMENT OF ISSUE: Various County Departments have requested increases to their 2024 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Port Townsend Leader on December 11 and 18, 2024. FISCAL IMPACT: The fiscal impact is provided in the draft Resolution prepared for the public hearing on December 23, 2024. RECOMMENDATION: Approve a Hearing Notice to be published for the hearing set for December 23, 2024 at 9:45 a.m. in the Commissioners Chambers (HYBRID). NOTE: This is a Hybrid meeting: Virtual and In-Person Attendance. In addition, written testimony is also invited beginning on December 11, 2024 and ending on December 23,2024 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to:jeffboccc co.jefferson.wa.us; or by Mail to:'Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. REVIEWED BY: /02/V/927 Mark McCauley, unty Administrator Date Please publish(2)times: December 11, 2024 and December 18, 2024 Contact Person: Adiel McKnight Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Third Quarter 2024 Proposed Supplemental Budget Appropriations/Extensions for Various County Funds NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for MONDAY.December 23, 2024 at 9:45 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID). Notice of said hearing is to be published in the official newspaper of Jefferson County. Various County Departments have requested increases to their 2024 budget. Per RCW 36.40.140 the BOCC must hold a public hearing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public hearing. The information is available for viewing on the County website by visiting: www.co.jefferson.wa.us and follow this pathway—Services—Laserfiche Web Portal (username and password is: public) - Board of Commissioners—BOCC Agenda Packets—2024 Weekly Agenda Items— 12 December 2024— 122324—HEARING re Forth Quarter Budget Appropriations You are welcome to participate in this hearing. You will need to join the meeting by 9:45 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/j/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784- 1705#and press *9 to "raise your hand"to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384,or IN-PERSON at 1820 Jefferson Street,Port Townsend, WA 98368 (Commissioners Chambers) In addition, written testimony is also invited beginning on December 9, 2024 and ending on December 23, 2024 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: jeffboccna,co.jefferson.wa.us You may view testimony received by visiting: www.co.jefferson.wa.us and following this pathway—Services—Laserfiche Web Portal (username and password is: public)— Board of Commissioners—BOCC Agenda Packets—2024 Weekly Agenda Items— 12 December 2024— 122324 -HEARING re Forth Quarter Budget Appropriations You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed this 9t day of December, 2024. t JEFFERSON COUNTY goatd S\o\ers BOARD OF COMMISSIONERS Jea,o� G� \� /S/Kate Dean, Chair ° eake• O STATE OF WASHINGTON County of Jefferson RESOLUTION APPROVING FORTH QUARTER 2024 BUDGET RESOLUTION NO. APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS WHEREAS,the Jefferson County Board of Commissioners on December 9,2024,declared that a need existed for the listed expenses funded by additional sources,which were not anticipated at the time of preparing said budgets;and such sources include unanticipated funds received from fees,or grants from the State and Federal government, or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year;and WHEREAS, RCW 36.40.100 authorizes supplemental appropriations,provided"the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the official newspaper of the county,"and WHEREAS,a supplemental appropriation for the fourth quarter of 2024 is necessary as described in the tables below(Supplemental Fund and Other Funds): General Fund-001 Revenue Expense Dept Dept Name Description One-time Ongoing One-time Ongoing �020 Auditor Salaries,Benefits,Training 55,000 �067 Emergency Management Medical Reserve Corps-Grant w/expenditures 10,000 10,000 �068 Community Services Jefferson County Fair 50,000 150 Prosecuting Attorney Capital(Karpel),Travel,Trial Related Expenditures 26,027 �180 Sheriff RSAT,Inmate Medical Sensors,Radio Replacements 49,406 100,820 r 261 Operating Transfers Transfer to DCD 300,000 Total General Fund 59,406 - 541,847 - Other Funds Revenue Expense Fund Fund Name Description One-time Ongoing One-time Ongoing 105 Auditor's O&M Maintenance Fees 3,500 127 Public Health Supplies,Insurance,Refunds 273,207 128 Water Quality Hoh River Lindner,Dosewallips Wolcott,Misc Prof Services 165,000 130 Mental Health RSATGrant- Match 12,352 143 Community Development Transfer in from General Fund 300,000 186 Brinnon Flood Zone Professional Services 4,000 �301 Construction&Renovation Salaries&Benefits 53,000 �302 Capital Improvement Transfer to Hi Carroll Park-Jump 250,000 304 Hi Carroll Park-JUMP Transfer from Capital Improvement 250,000 �506 Information Services Salaries&Benefits 79,500 Total Other Funds 550,000 - 840,559 - Total Appropriations 609,406 - 1,382,406 - WHEREAS, the Jefferson County Board of Commissioners did on December 9, 2024, set a hearing on said need for December 23, 2024, at the hour of 9:45 a.m. in the County Commissioners' Chamber, Courthouse,Port Townsend, Washington, (Hybrid); and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 11, 2024 and December 18,2024 in the official newspaper of Jefferson County; and WHEREAS, this being the time and place set forth for said hearing and no objection or objection was interposed; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas" clauses as Findings of Fact. Page 2 of 4 Section 2. Supplemental Appropriations Approved. The Supplemental Appropriations identified in the Supplemental Fund and Other Fund tables above are hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 3 of 4 APPROVED and ADOPTED this day of December 2024. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS SEAL: Kate Dean, Chair Greg Brotherton, Member ATTEST: Heidi Eisenhour, Member APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date Clerk of the Board Chief Civil Deputy Prosecuting Attorney Page 4 of 4 2024 Budget Appropriations happened each quarter and are set by the Budget Calendar. They are also referred to as budget amendments. Budget Appropriations give fund directors and managers to adjust their budget throughout t u a r t e r the year due to changes in revenues and expenditures. 4th The budget appropriations are submitted to the BoCC staff. These are then given to the Finance Manager for review and discussions as needed. Once they have been reviewed,they are B u d e t returned with a summary to the BoCC to setup a public hearing. Notice of the public hearing is advertised for two weeks in the County's designated publication. During the public hearing,the FinanceMana BoCCanr answers the appropriations ins. T the theo and answers questions. The public hasAppropriations the opportunity to participate. The BoCC can then make a motion to accept the appropriations. To complete the process,once the resolution has been signed,the Chief Accountant updates the budget in Munis Financial. The Revised Budget reporting column is the original budget and the appropriations amount. General Fund-001 Revenue Expense Dept Dept Name Description One-time Ongoing One-time Ongoing 020 Auditor Salaries,Benefits,Training 55,000 067 Emergency Management Medical Reserve Corps-Grant w/expenditures 10,000 10,000 068 Community Services Jefferson County Fair 50,000 150 Prosecuting Attorney Capital(Karpel),Travel,Trial Related Expenditures 26,027 180 Sheriff RSAT,Inmate Medical Sensors,Radio Replacements 49,406 100,820 261 Operating Transfers Transfer to DCD 300,000 Total General Fund 59,406 - 541,847 - Other Funds aware Imam Fund Fund Name Daaoladaa One-time OugwNg One-tires Ongoing 105 Auditor's O&M Maintenance Fees 3,500 127 Public Health Supplies,Insurance,Refunds 273,207 128 Water Quality Hoh River Lindner,Dosewallips Wolcott,Mist Prof Services 165,000 130 Mental Health RSAT Grant- Match 12,352 143 Community Development Transfer in from General Fund 300,000 186 Brinnon Flood Zone Professional Services 4,000 301 Construction&Renovation Salaries&Benefits 53,000 302 Capital Improvement Transfer to Hl Carroll Park-lump 250,000 304 HJ Carroll Park-JUMP Transfer from Capital Improvement 250,000 506 Information Services Salaries&Benefits 79,500 Total Other Funds 550,000 - 840,559 - Total Appropriations 609,406 - 1,382,406 - Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: AUDITOR Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund g Org N Revenue OW* Description Current Budget Appropriation Appropriation Amended Budget $0.00 $000 $000 $000 TOTAL REVENUE: S 0.00 S 0 00 $0 00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund* Org N Expenditure ON* Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Eves FIND One-time On going Fund U Org g Expenditure Obj U Description Current Budget Appropriation Appropriation Amended Budget 001 AU51423 101000 SAL ARIES $810.931 00 $44.000 00 $854,931.00 200000 BENEFITS $274,416.00 $8.000.00 $282,416.00 $0.00 490600 TRAINING $2,817.00 $3.000.00 $5.817.00 $0.00 $0.00 TOTAL EXPENDITURE: S 1.088.164.00 $55,000 00 $0 00 $1.143.164.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund M Org U Revenue Obj N Description $0.00 Reason for budget appropriation: Added third payroll position at the beginning of 2024. With lower payroll due to vadous unpaid leave,only need to appropriate a portion of the increased salaries and benefits. Payroll certification training and exam for Payroll Manager per the current job description. Submitted by(Elected Official/Department Head): �,� Date: /I f 1J l 1j U.I Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Emergency Management Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org k Revenue Obj q Description Current Budget Appropriation Appropriation Amended Budget 001 067 333916 Medical Reserve Corps Grant Revenue $0.00 $10.000.00 $10,000.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $10.000.00 $0.00 $10,000.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund a Org fl Expenditure Obj a I Description 11 $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des EINo One-time On-going Fund ff Org B Expenditure Obj M Description Current Budget Appropriation Appropriation Amended Budget 001 067 490109 Medical Reserve Corps Grant Expenditure $10.185.00 $10.000.00 $20.185.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $10.185.00 $10.000.00 $0.00 $20.185.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund U Org ff Revenue Obj M Description $000 Reason for budget appropriation: Grant award plus associated expenditures. Submitted by(Elected Official/Department Head): Date: )t; Y-7 L Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: COMMUNITY SERVICES Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org U Revenue Obj* Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,Identify the information for the fund providing the revenue. Fund U Org* `Expenditure Obj U Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes pNo One-time On-going Fund St Org U Expenditure Obj M Description Current Budget Appropriation Appropriation Amended Budget 001 CS57550 490132 JEFFERSON COUNTY FAIR $100,000.00 $50,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $100,000.00 $50,000.00 $0.00 $150.000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org g Revenue Obj g Description $0.00 Reason for budget appropriation: Jefferson County Fair billed late for 2023,550,000,resulting an impact to the 2024 budget. Submitted by(Elected Official/Department Head): Date: ) ]( Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Prosecutor Budget Year: 2024 Quarter: 4th Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund U Org U Revenue Obi* Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $000 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund R Org U 1 Expenditure Obi U Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des ONo One-time On-going Fund A Org U Expenditure Obj U Description Current Budget Appropriation Appropriation Amended Budget 001 PA59415 640111 CAPITOL Expenditure-KARPEL $55,575.00 $18,265.00 $73.840.00 001 PA51530 430000 Travel $5,602.00 $1,638.00 $7.240.00 PA51530 490130 Trial Related Expenses $11,389.00 $6,124.00 $17,513.00 S 0.00 $0.00 $0.00 TOTAL EXPENDITURE: $72,566.00 $26,027.00 $0.00 $98,593.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org U Revenue Obj U Description $000 Reason for budget appropriation: Maintenance agreement and implementation travel expenditures Submitted by(Elected Official/Department Head): - Date: q G Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: JCSO Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget 001.180 SH33393 339784 RSAT Grant October-December 2024 $118,900.00 $49,406.00 $168,306.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $118,900.00 $49,406.00 $0.00 $168,305.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund if Org# !Expenditure Obj# I Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des allo One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 001.180 SH52360 410158 RSAT-Believe in Recovery October-December 2024 $157,750.00 $49.406.00 $207,156.00 001.180 SH52310 310075 4Sight Labs Inmate Medical Sensors $19,534.00 $25,000.00 $44,534.00 001.180 SH52122 480108 Portable Radio Replacements(4) $14,609.00 $26.414.00 $41,023.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $191,893.00 $100.820.00 $0.00 $292,713.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj# Description $0.00 Reason for budget appropriation: RSAT Grant Renewal 2024-2025:Inmate Medical Sensors reimbursed by WCRP;Replacement Portable Radios Submitted by(Elected Official/Department Head): A1-11 Date: II I)'; /24:2,C1 Request for Budget Appropriation/Extension and Amendment I i Reset Department/Fund Name: Auditor O&M-105 Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not app \ r:IttetiUal budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue Obj# Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund# Org# !Expenditure Obj# I Description l $0 oo Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes [11No One-time On-going Fund# Org# Expenditure Obj# Description Current Budget Appropriation Appropriation Amended Budget 105 10551430 480000 Maintenance Fees $61,500.00 $3.500.00 $65,000.00 $000 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $61,500.00 $3.500.00 $0.00 $65,000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund# Org# Revenue Obj# l Description $0.00 Reason for budget appropriation: Tyler Technologies recording software invoiced maintenance fees nearly$64,000 requiring additional budget. Submitted by(Elected Official/Department Head): • 9 Date: ) ) 2 2 1 /6 z U Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health-Fund 127,Admin Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time Ongoing Fund It Org U Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org N Expenditure Obi* Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? 'Yes ❑No One-tine On-going Fund* Org N Expenditure Obi B Description Current Budget Appropriation Appropriation Amended Budget 127 12756200 310301 Operating Supplies $69.939.00 $31,435.00 $101,374.00 127 12756200 460000 Insurance-General Liability Insurance $120,000.00 S 80,000.00 S 200,000.00 127 12756200 582100 Misc-Refunds $0.00 $26,730.00 $26,730.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $189,939.00 $138,165.00 $0.00 $328,104.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund* Org R Revenue Obi R Description $0.00 Reason for budget appropriation: Expense:Operating Supplies-Previously amended revenue amounts allowing for additional operating supply purchases for workforce development. Insurance-General liability insurance was more than budgeted. Misc Refunds-Refund of prepaid and unused FPHS funds. Submitted by(Elected Official/Department Head): / I ;'i_. ' i /L 1 Date: I It I.2 o"�t Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health-Fund 127-Environmental Health Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org N Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 • $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org N Expenditure Obj N I Description • $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? []Yes 11No One-time On-going Fund* Org N Expenditure Obi* Desaiption Current Budget Appropriation Appropriation Amended Budget 127 12756210 310301 Operating Supplies S 38 453.00 $10,357.00 $48.810 00 127 12756210 582100 Misc-Refunds $0.00 $28,685.00 $28,685.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $38,453.00 $39,042.00 $0.00 $77 495.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund* Org N Revenue Obj N Description $0 00 Reason for budget appropriation: Expense:Operating Supplies-Additional supplies for homelessness and social work support. Misc Refunds-Refund of prepaid and unused FPHS funds and customer fees. • Submitted by(Elected Official/Department Head): %`_L,i�-- l �_{� - Date: )( Iti Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Public Health-Fund 127,Community Health Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org* Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget $0.00 S 0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 S 0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org N Expenditure Obi* Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des OM One-time On-going Fund N Org N Expenditure Ob)N Description Current Budget Appropriation Appropriation Amended Budget 127 12756220 310301 Operating Supplies $57,520.00 $50,000.00 $107,520.00 127 12756220 582100 Misc-Refunds $0.00 $46,000 00 $46,000.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $57,520.00 $96,000.00 $0.00 $153,520.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obj N Description $0.00 Reason for budget appropriation: Expense: Operating Supplies-Additional supplies for harm reduction,prevention,family planning,immunizations and communicable disease Misc Refunds-Refund of prepaid and unused FPHS funds. Submitted by(Elected Official/Department Head): L L t. [ Date: )( ( j Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: WATER QUALITY-Fund 128 Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org* Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget $o.00 $0.00 $o.00 $o.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund* Org N Expenditure OWN I Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Dyes ❑No One-time On-going Fund N Org N Expenditure Obi* Description Current Budget Appropriation Appropriation Amended Budget 128 12855310 410325 HOH RIVER LINDNER ACTIVITIES $186,000.00 $70,000.00 $256,000.00 128 12855310 410326 Dosewallips Wolcott $50,000.00 $50,000.00 $100,000.00 128 12855310 410318 WQ Misc Prof Srvcs $0.00 $45,000.00 $45,000.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $236,000.00 $165,000.00 $0.00 $401,000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obj N Description $o.00 Reason for budget appropriation: Revenue for expenses will come in 2025 Unanticipated professional services-Hoh River Resiliency Project to increase spawning and rearing habitat and decrease risks of flood and erosion to the nearby community. Dosewallips Wolcott-Habitat preservation and improvement Submitted by(Elected Official/Department Head): Date: )/ Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: MENTAL HEALTH Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund$ Org g Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org* Expenditure Obj g Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes nNo One-time On-going Fund I Org I Expenditure Obj* Description Current Budget Appropriation Appropriation Amended Budget 130 13056400 410158 RSAT AGR-BELIEVE IN RECOVERY $45,000.00 $12,352.00 $57,352.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $45,000.00 $12,352.00 $0.00 $57,352.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org N Revenue Obj* Description $0.00 Reason for budget appropriation: Additional budget required for the 25%match for the RSAT grant increase. Submitted by(Elected Official/Department Head): Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: COMMUNITY DEVELOPMENT Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund g Org I Revenue Obj N Description Current Budget Appropriation Appropriation Amended Oudgut 143 14339700 397010 TRANSFER FROM THE GENERAL FUND S 1 089.543.00 $300 000.40 S 1.389.543.00 $0.00 $0.00 S 0.00 TOTAL REVENUE: S 1,089,543.00 $300,000.00 S 0.00 $1,389,543.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund I Ors* !Expenditure Obj I Description 001 0T59700 597143 TRANSFER TO DCD $1.089,543 00 $300,000.00 $1,389,543.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes EiNo One-time On-going Fund N Org R Expenditure Obj I Description Current Budget Appropriation Appropriation Amended Budget S 0.00 $0.00 $0.00 $0.00 S 0.00 $0.00 TOTAL EXPENDITURE: S 0 0o $0.00 S 0.00 $0.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org I Revenue Obj g Description s 0.00 Reason for budget appropriation: Budget has been determined based on monthly operating expenditures that have budget but the fund has not enough cash flow from revenues to support the expenditures.The$300.000 budgeted transfer has two components.1)interfund loan with the General Fund$100,000 at 5%interest per annum;2)operating transfer of$200,000 available on an as needed basis. Submitted by(Elected Official/Department Head): -f.. •. ' - Date: General Fund Financial Assistance Request There are times financial support is necessary from the General Fund to assist operations or expenditures funded by Special Revenue Funds. Primarily there are two basic categories that may require assistance from the General Fund: 1) negative cash flow below adequate fund balance to maintain operations, and 2)assistance for operational critical expenditures. Requests for General Fund financial assistance are being reviewed during the biennial budget development. Select A or B, based on the reason for request and complete questions. Attach supporting documentation as needed. Return completed form to the Finance Manager. A. n Operations assistance requested due to decreased revenue. 1. What is the revenue that is reduced? 2. Duration of the reduction in revenue(check one). Temporary Permanent 3. Reason for reduced revenue. B. ✓ Expenditure assistance requested. 1. Define the expenditure(s), providing expenditure details. Please see attached memo 2. Explain the impact the expenditure will have on fund operations. Please see attached memo 3. Provide analysis of lacking adequate fund balance, revenue, and other expenditure adjustments to offset the expenditure. Please see attached memo isoN co JEFFERSON COUNTY y G2A DEPARTMENT OF COMMUNITY DEVELOPMENT ` 621 Sheridan Street I Port Townsend, WA 98368 . 360-379-4450 I email: dcd@co.jefferson.wa.us 9'riiiNC'S www.co.jefferson.wa.us/commdevelopment To: Judy Shepherd, Finance Manger From Josh D. Peters, DCD Director Chelsea Pronovost, DCD Administrative Services Manager Date: 11/20/2024 Re: General Fund Assistance Request Purpose: This report aims to provide an overview of the current financial situation for the Jefferson County Department of Community Development (DCD) and support a request for an additional General Fund transfer. It focuses on DCD's critically low fund balance and outlines a strategy to address the department's immediate financial challenges. Expenditure Assistance Requested: DCD faces two remaining payroll cycles in 2024, along with approximately $100,253 in outstanding bills, with additional obligations expected before year's end. Payroll is a recurring monthly expense, which has slight variations each month. However, a calculation of the average monthly payroll and benefits expenditure shows that DCD's current fund balance and anticipated future revenue can only cover one payroll cycle. This could create the potential need for an emergency General Fund transfer. The outstanding bills primarily consist of consultant invoices for work done on department planning projects. While most of these expenses will be reimbursed by grant funds or additional developer payments in the future, DCD must have sufficient cash flow to pay these obligations up front. Impact on Fund Balance: Based on the current budget analysis, DCD anticipates a shortfall of at least$102.681 by the end of 2024. Only a portion of anticipated expenditures will be recouped through expected grant reimbursement, underscoring the necessity for an additional General Fund transfer. Conclusion: This analysis highlights the immediate financial challenges posed by DCD's critical cash flow constraints. Addressing these issues through an additional General Fund transfer is essential to maintaining financial stability, meeting expenditure obligations, and positioning DCD for sustainable operations in the future. Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS/BRINNON FLOOD ZONE Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund* Org* Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $0.00 $0.00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund u Org a I Expenditure Obj U I Description l It $o.00 $o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Ekes ONo One-time On-going Fund U Org fi Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget 186 18655330 410000 PROFESSIONAL SERVICES $5,000.00 $4,000.00 $9,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $5,000.00 $4,000.00 $0.00 $9,000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund if Org* Revenue Obi• Description $0.00 Reason for budget appropriation: Grant match for Public Health RCO grant. Submitted by(Elected Official/Department Head): Date: nJ41 Iii I '�I Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Central Ser-eees-Construction 8 Renovabon#301 Budget Year: 2024 Quarter: 4 Revenue: A revenue source(I.e.grant,new fee)has been received which was ndteppamed4aahe annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: f fro 111,11,001 rtr, OM-tinlle n1{ Fund• Org• Revenue Old• Description Current Budget Appropriation Appropriation Amended Budget $o00 $000 $000 s 000 TOTAL REVENUE: S 0.00 $0.00 S 0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,Identify the information for the fund providing the revenue. Fund• Org• Expenditure Old Description s 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? 1Yes ❑No OnekMme On-going • Fund• Org• Expenditure Ctbj g Description Curent Budget Appropriation Appropriation Aided Budget 301 30159418 1010000 Salaries a Wages $38,378.00 S 36,000.00 S 74,378-00 • 301 30159418 200000 Benefits $10.962.00 $17,000.00 S 27,962.00 $0.00 $000 $0.00 $0.00 TOTAL EXPENDITURE: S 49,340.00 $53,000 00 $0.00 $102,340.00 • TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org• Revenue Obj• Description S 0.00 Reason for budget appropriation: 2024 retro-active wage payments and wage scale increases due to new Central Services Teamsters CBA ratified in October. Additionally,the salaries and benefits for the 2024 capital projects are higher than initially projected. Submitted by(Elected Official/Department Head): ,.,�_ e Date: r Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS,HJ CARROLL JUMP!FUND Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Omit Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget 304 30439700 397302 TR FROM CAPITAL IMPROVEMENT $100,000.00 $250,000.00 $350,000.00 $0.00 $0.00 $0.00 TOTAL REVENUE: $100,000.00 $250,000.00 $0.00 $350,000.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org N !Expenditure Obj* Description 302 30259700 597304 TR TO HJ CARROLL JUMP FUND $100,000.00 $250,000.00 $350,000.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes ❑No One-time On-going Fund N Org N Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: $0.00 $0.00 $0.00 $0.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obj N I Description 30439700 $0.00 Reason for budget appropriation: The JUMP!Phase 2 project is fully funded by a grant from Washington DSHS.The grant is by reimbursement and Public Works needs a short term transfer for cash flow purposes.The project is scheduled to start in January.Substantial completion should be reached in M transfer will be repaid after final project completion on August 1,2025. Submitted by(Elected Official/Department Head): Date: Qif�g��'T RECFI\'FE) Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Central Services-Information Services Fund#506 111 I Hsi), \I 1 Budget Year: 2024 quarter. 4 Revenue: A revenue source(I.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time Ong Fund I Org I Revenue Obi I Description Cement Budget Appropriation Appropriation Amended Budget S 0.00 $000 $0.00 $0.00 TOTAL REVENUE: $0.00 S 0.00 $0 00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund/ Org I !Expenditure Oq 1 Deeaiption S 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? {]Yes EINo One-time Ongoing_* 50651810OR Expenditure 1o1W000 Salaries-GIs e Description Current Budget Aetertdd Budget 5 S 131,147.00 S 12,000.00 S143.147.00 506 50651810 200060 Benefits-GIS $49,281.00 S 3.000.00 S 52,281 00 506 50651888 101000 Salaries-Info Technology $500,343.00 $42,000 00 S 542,343.00 506 50651888 200000 Benefits-Info Technology S 195.589.00 S 7,500.00 S 203.089.00 506 50651878 101000 Salaries-Records Management $96,550.00 $12,000 00 $108,550.00 506 50651878 200000 Benefits-Records Management $32,288.00 $3,000.00 $35,288.00 TOTAL EXPENDITURE: S 1,005,178.00 S 79.50000 S 000 S 1,084,67800 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org 1 Revenue Obi* Desaiption $0.00 Reason for budget appropriation: 2024 retro-active wage payments and wage scale increases due to new Central Serrvrviicceess Teamsters CBA ratified in October Submitted by(Elected Official/Department Head): � ""' - 1� Date: