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Home My WebLink About111323M ; ,�• SCANNED siti MINUTES Jefferson County Board of County Commissioners Regular Meeting — November 13, 2023, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Kate Dean and Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments were received. APPROVAL OF THE CONSENT AGENDA: Commissioner Dean moved to remove the Agreement regarding Labor Relations and Human Resources Consulting Services (Consent Agenda Item No. 5), and approve the remaining Consent Agenda items as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: Jefferson County 2024-2029 Six-Year Transportation Improvement Program; Hearing Scheduled for Monday, December 4, 2023 at 1:30 p.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Hybrid) 2. INTERLOCAL AGREEMENT re: Law Enforcement Services; Jefferson County Sheriff's Office; Hoh Tribe 3. INTERLOCAL AGREEMENT re: North Pacific Coast Marine Resources Committee (NPC MRC) Implementation; Public Health; Clallam County 4. AGREEMENT re: Working Advance Long-term Payables; Public Health; Department of Social and Health Services 5. AGREEMENT re: Labor Relations and Human Resources Consulting Services; In the Amount of$50,000; County Administrator; Braun Consulting Group (approved later in the meeting) 6. AGREEMENT re: Economic Development Services; In the Amount of$10,000; County Administrator; Clallam EDC 7. AGREEMENT,Amendment No. 1 re: Purchase and Sale of Real Estate Agreement for Quimper West; Extension of Time; Public Health; Washington State Department of Natural Resources 8. AGREEMENT,Amendment No. 1 re: Purchase and Sale of Real Estate Agreement for Quimper East; Extension of Time; Public Health; Washington State Department of Natural Resources 9. AGREEMENT, Amendment No. 2 re: Executive Search Services; Additional Amount of $29,500 for a total of$129,499; County Administrator; Prothman 10. AGREEMENT,Amendment No. 16 re: Consolidated Services Contract; Additional Amount of $238,600 for a total of$7,548,717; Public Health; Washington State Department of Health 1 Commissioners Meeting Minutes of November 13, 2023 11. REQUEST to CONVENE Board of Equalization re: Hearing Property Tax Appeals for the Year of 2023 12. Payment of Jefferson County Payroll Warrants Dated November 3, 2023 Totaling $2,221,472.53 13. Payment of Jefferson County Vouchers/Warrants Dated November 6, 2023 Totaling $1,061,558.80 COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and one comment was received. HEARING re: Setting of Ad Valorem Tax Levies for 2023 and Collection in 2024: County Administrator Mark McCauley, Assessor Jeff Chapman, and Assessor Technician Lauralee Kiesel were present for the hearing and participated in the presentation. Assessor Chapman explained how levies are set and how the final levy rate is set. Chair Brotherton opened the hearing to allow for public testimony, and the following individual provided testimony: Cheri Van Hoover—Port Hadlock. Hearing no testimony, he closed the public hearing and deliberations ensued. Assessor Chapman noted that sawmills in the area are shutting down, which is causing distress. After deliberations, Commissioner Eisenhour moved to approve RESOLUTION NO. 49-23 re: Increase in the Jefferson County General Fund Levy for 2024 Taxes, as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. Commissioner Dean moved to approve RESOLUTION NO. 50-23 re: Increase in the Jefferson County Road Levy for 2024 Taxes. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Commissioner Eisenhour moved to approve RESOLUTION NO. 51-23 re: Diversion of Road Levy for Traffic Law Enforcement for the 2024 General Fund Budget. Commissioner Dean seconded the motion. Commissioner Dean moved to approve RESOLUTION NO. 52-23 re: Increase for the Jefferson Conservation Futures Levy for 2024 Taxes. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Commissioner Dean moved to send a LETTER TO ASSESSOR re: Setting 2024 Real and Personal Property Levy Amounts. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. WORKSHOP re: Proposed Fee Ordinance and Resolutions; Hearing Scheduled for November 27,2023 at 10:30 a.m.: The following staff members were present: Civil Deputy Prosecuting Attorney Barbara Ehrlichman, Chief Civil Deputy Jen Moore, Auditor Brenda Huntingford, Deputy County Clerk Lori Bailey, and Director of Environmental Health Pinky Mingo. The purpose of the workshop was to review five ordinances and five resolutions proposing fee changes for public hearing and consideration for the County Auditor, County Sheriff, Public Records Administrator, 2 Commissioners Meeting Minutes of November 13, 2023 Superior Court Clerk, and Department of Health, Environmental Public Health Division. After discussion, Commissioner Dean moved to approve the hearing notice, setting a hearing for public fee changes. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:25 a.m. and reconvened at 10:36 a.m. with all three Commissioners present. DISCUSSION re: AGREEMENT re: Labor Relations and Human Resources Consulting Services; In the amount of$50,000; Braun Consulting Group (Consent Agenda Item No. 5): Human Resources Director Sarah Melancon explained the benefits of using Braun Consulting Group for labor relations. County Administrator Mark McCauley and HR Director Melancon answered questions posed by the Board. During discussion, Commissioner Dean requested that the HR department put out an RFP for a new partner to work with in collective bargaining. County Administrator McCauley noted that the current method manages employee relations well, but if the desire is to seek a new partner, they will do so. EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to 3:30 p.m. Chair Brotherton announced earlier in the meeting that the Executive Session would be moved to accommodate Commissioner Eisenhour's scheduled lunch meeting. Chair Brotherton announced that the Executive Session will be held from 10:50 a.m. to 11:20 a.m. with the Human Resources Director, to review the performance of a public employee. No discussion of salaries, wages, and other conditions of employment to be generally applied within the County; and, no final action on the hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee; Exemption as outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). The Board concluded the Executive Session and resumed the regular meeting at 11:20 a.m. There was no action to be taken, and therefore no public comments. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and County Administrator continued discussing recent meetings they attended, miscellaneous topics, and reviewed upcoming meetings. The meeting was recessed at 11:56 a.m. and reconvened at 1:30 p.m. with Chair Brotherton and Commissioner Eisenhour present. Commissioner Dean joined the meeting at 1:31 p.m. DISCUSSION re: Proposed 2023 Comprehensive Plan and Unified Development Code(UDC) Annual Amendments; Direction to Draft Ordinance or Hold Public Hearing: Associate Planner Joel Peterson provided a presentation and answered questions posed by the Board. He reviewed the proposed 2023 Comprehensive Plan and Unified Development Code (UDC) Annual Amendments, and the options for the Commissioners to either direct staff to draft an ordinance, or hold a public hearing. After discussion, Commissioner Eisenhour moved to approve the staff and Planning Commission's recommendations regarding three site-specific amendments and UDC Omnibus Housekeeping amendments, and ask that the Department of Community Development draft an ordinance for final action in a future BOCC meeting. Commissioner Dean seconded the motion which carried by a unanimous vote. 3 Commissioners Meeting Minutes of November 13, 2023 NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 2:09 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY ` ��""""""" BOARD OF COMMISSIONERS FER50N SEAL: �� •Go,;;N;,ssoyo�- Excused Absence: =` ?mac=�, J Greg Brotherton, Chair y�t• � s ATTEST: ,+,��.•`� Ka Dean, Member ,NNNI0M�� ed+ llaway, CMC / Heidi Eisenhour, Member Clerk of the Board 4