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Home My WebLink About043 09 L. c.. '. 'S Vu..X SR- -?A ~c. ,Aud ?-\'\j \>\-\- \ '( e..Cti> '\ \Z.b\c9I JEFFERSON COUNTY STATE OF WASHINGTON ORDER: 2009 BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY FUNDS ) } } RESOLUTION NO. 43-09 WHEREAS, the Jefferson County Board of Commissioners did on the 13th day of July, 2009 declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the Sate and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 13th day of July, 2009, set a hearing on said emergency for the 2ih day of July, at the hour of 11 :00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on July 15 and 22, 2009 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NO~ THEREFORE, /T IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed on the next page and per the attached requests. Resolution No. y~- OC\: Order 2009 Budget Appropriations/Extensions for Various County Funds FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND REVENUE 001-067-000 001-150-000 001-240-000 001 -270-000 001-180-000 Safety & SecuritylEmergency Management Prosecuting Allomey/Crim Victims Superior Court General Fund - Non Departmental Sheriffs Office 38,818.10 97,500.00 27,742.50 173,433.00 Total General Fund $ 337,493.60 $ SPECIAL REVENUE/CAPITAUENTERPRlSE/INTERNAL SERVICE FUNDS 105-000-010 122-000-000 136-000-000 308-000-010 404-000-010 503-000-010 Auditor's 0 & M' Jeff Com' Sheriffs Drug Investigation Conservation Futures' Yard Waste Education Fund' JC Unemployment Reserve' 84,374.00 6,000.00 EXPENSE 38,818.10 97,500.00 119,601.17 3,000.00 310,835.00 569,754.27 43,003.00 247,702.00 36,000.00 414,900.00 6,000.00 100,000.00 , There is enough unencumbered cash in this fund to cover this additional expenditure a,~ day of July, 2009. ,- 'APPROVED this ~.'__4-~~) s: ,,,,, -t'''''~''''''1 ~< '.l''it,. . f,.'~_'j-.I' '" \1:' . '?to, '; \~-;~Z - . . ,~ \ ) . :~. j . ;~-,~.~ I. ,,) . , SEA~' "~,. /" ,.". ~',,- .'.c t.o . . . '\ . .......~ __.I ",,\ . . . .'-.. ' ')' . ATTEST: JEFFERSON COUNTY BOAR~ COMMISS~ON. ERS tYh~c -'\24\OQ David Su' n, Chairman ~~~~~~ Clerk of the Board 0 '1\ '2., \09 Phil Johnson, Member "Au'ti",~ 1\Z1~ Page 2 of2 '- '-. PIlAC\ VA: "Je-<<'(cvY) Sc.. ~1(\~\>1-\ yw 'l"ea.-:> GA et-AIN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY FUNDS 'I r t ~JcA JEFFERSON COUNTY STATE OF WASHINGTON } } } } RESOLUTION NO. 41-09 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2009 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2009. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND N1AME CURRENT EXPENSE/GENERAL FUND Safety & SacuritylEmergency 001-067-000 Management Prosecuting AttomeylCrim 001-15lJ-{)00 Vidms REVENUE EXPENSE Reason oo1.240.(J00 Supenor Court General Fund - Non 001-270.(J00 Departmental Grant funds received after 2oo9 budget was prepared and 38,818.10 38.818.10 not induded in the 2009 budget A Recovery Act STOP Grant received from the Dept. of 97,500.00 97,500.00 Justice. Costs for court cases not anticipated when the 2009 27,742.50 119,601.17 budget was adopted. 001-18lJ-{)00 Sheriffs Office 3,000.00 Cost of Washington State Purchasing contract Jail, overtime and other costs not anticipated at the time $173,433 $310,835 the 2oo9 budget was adopted Total General Fund $ 337,493.60 $ 569,754.27 SPECIAL REVENUEICAPITALlENTERPRISE/INlERNAL SERVICE FUNDS Upgrade for software and hardware over what was 105-QOO.(J10 Auditor's 0 & M" 43,003.00 anticipated in 2009 budget Costsfor mapping data, equipment and site lease not 122-000.(J00 Jeff Com" 247.702.00 known attime 2009 budget adopted. Income received fro a property forteiture on a drug case 136.(J00.(JOO Sheriffs Drug Investigation 64,374.00 36,000.00 not anticipated when 2009 budget adopted. 3Q8..()()(}-010 Conservation Futures. 414,900.00 Funds for approved projects. 404.(J00-010 Yard Waste Education Fund" 6.000.00 6.000.00 Funds for projects. 503-000...Q10 JC UnelTlJloyment Reserve* 100,000.00 More than usual unemployment claims have been filed * There is enough unencumbered cash in this fund to cover this additional expenditure NO\1/, THEREFORE, BE /T RESOL VED, that an emergency is hereby declared, and that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 27th day of July, 2009, at the hour of 11 :00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson Page 1 of2 County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. A;:3~'WFf1;J\(.,E:D this 13th day of July, 2009. <::":";_O':f':C"_->?~_ '. fI, ~ ... /~~~~'?1;: ~,t;;J : \, JEFFERSON COUNTY I. '.,f.'.\.. i~.:..~.'''~ir '. \ BO.ARJ:9.F F C C~~"'S~~NERS ~~,x~~~.... J.',....:.;:} D.i9~~.~~ ll. lJ)ivan~a~' ' -', h~lc.;t:\ '0<.,;\: ..,::-*... ':',;::. ,', . ".-.." ...... ~".. _, "./ - .. {< '. _"_ '., ~\ " < ........'.'1___...... ,II~ 10'\ ATTEST4\~ (}IfI.C Phil Johnson, Member . ~tthes, CMC ~ ~ ' Deputy Clerk of the Board Jcfu) Austin, Member '1 \ \~ IOc\' Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS Date: 1 July 2009 RE: Request For Emergency Budget AppropriationiExtension and Amendment Department of Emergency Management Department/Fund Name 001-067-000 Fund Number Commissioners: (check all that apply) D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No I2l Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $38,818.10 to include this new revenue in the budget this year as outlined below. BARS # Expenditure 51471.49.0000 59425.64.0030 52510.31.0010 Description Current Revision New Budget Bud et $18,068.00 $16,633.00 $34,701.00 $0.00 $21,051.00 $21,051.00 $0.00 $1,134.10 $\,134.10 $0.00 $18,068.00 $38,818.10 $56,886.10 Current Revision New Budget Bud et $18,068.00 $16,633.00 $34,701.00 $0.00 $21,051.00 $2 I ,051.00 $0.00 $1,134.10 $1,134.10 $0.00 $0.00 $18,068.00 $38,818.10 $56,886.10 BARS # Revenue Description 33397.04.0200 33821.00.0190 33821.00.0300 FEMA E04-131-EMPG HSR2-8 Special Projects HSR2-8 FEMAE04-131-EMPG HSR2-8 Special Projects HSR2-8 Jl,~asQIIJoIApQ!Q.PJji'tioQm~!en~iol1..._~.~... . _~...~~_~~~_~._.__~~._~__~~....~ ......~.~..~..~~.~.~.......~.~ '__ An Emergency Management Performance Grant (EMPG) for 2009 was received in the amount of $ 16,633. This grant is ;specifically designated for implementation ofWebEOC and creation of recovery plans. ii __ Homeland Security Grants totalling $21 ,05 I were received. These grants are specifically designated to further Community :Preparedness efforts in our various communities and for Citizen Corps sustainment. '-_ Homeland Security funds will reimburse Jefferson Couuty Emergency Management in the amount of $1,134.10 for \expenditures on interoperable communications equipment. INone of these increases in their various funding lines were not known when the 2009 Emergency Management budget was Id;~. "",,~~,_..,,_,__~"'_~~^'~'~ ",,__~^'.~,,__~S'-Gm_ ,,^.-,~~~~^"'~~Mm__"_ Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: July 2, 2009 Prosecuting Attorney/Crime Victims Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outiined below, I request an emergency appropriation and budget extension in the amount of: I I 001-150-000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $97,SOO I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 339.21.65.8800 Recoverv Act STOP Grant $0 $37,500 $37,500 339.21.00.0100 Prosecution StaffinQ Grant $60,000 $60,000 $0 $0 TOTAL REVENUE $0 $97,500 $97,500 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED PR0111 Recoverv Act STOP Grant $37,500 $37,500 PR0222 Prosecution Staffina Grant $60.000 $60,000 $0 $0 $0 TOTAL EXPENDITURE $0 $97,500 $97,500 Reason for Appropriation/Extension A Recovery Act STOP Grant was awarded by the Department of Justice Office of Violence Against Women throught the 2009 Recovery Act. The total amount of the 18-month grant is $95,000. CTED also provided a $60,000 grant to restore the funding cuts the county made to wages, benefits, travel and training of prosecution staff. This money must be spent in CY2009. TO: BOARD OF COUNTY COMMISSIONERS Date: July 8, 2009 RE: Request For Emergency Budget Aoorooriation/Extension and Amendment Superior Court Department/Fund Name 001.240.000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, J find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $t19,601.17 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No IZl Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was ~repared. Therefore, I request an emergency appropriation and budget extension in the amount of ~ . :J...77l1d.. Clo include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $25,901.11 $25,901.1 ] $0.00 $1,203.12 $1,203.12 $0.00 $595.28 $595.28 $0.00 $42.99 $42.99 $0.00 $27,742.50 $27,742.50 Current Revision New Budget Bud et $15,000.00 $87,639.78 $102,639.78 $51,470.00 $31,961.39 $83,431.39 $0.00 $0.00 $0.00 $66,470.00 $119,601.17 $]86,071.17 33401.20.0003 33401.20.0001 33401.20.0002 3340 t .20.0004 SVP Reimbursement GAL Reimbursement PRO TEM Reimbursement DOC Reimbursement BARS # Expenditure Description 51221.41.0070 5]281.41.0003 Expert Services Conflict Attorney ReasQnJQrAppropriationJloxtt'IlsioIl.. 05-2-00440-] In Re Christopher Gaylord is a SVP filed in the Superior Court. The Superior Court is statutorily required to pay all attorney fees, witness fees, expert fees, etc., and is typically reimbursed almost dollar for dollar from the Department of Social Health Services for those expenditures. In the past the Superior Court would expend those funds and when reimbursed would deposit back into the same line item for future use, but this year the procedure has changed and the reimbursement is now deposited as a revenue under BARS No, 33401.20.0003. I have YTD paid out $29952.42, have been reimbursed $25901.11 and am waiting to be reimbursed for an additionaJ $4052.25. These amounts are reflected above under expenditures as well as miscellaneous GAL, Pro Tem and DOC reimbursements. J am asking for an expenditure appropriation in the amount of $25901.17 to cover expenses ytd that have been paid out and already reimbursed for. 09-1-00058-8 State vs. Michael Pierce- The court has authorized expert services in the amount of$63700 and attorneys fees in the amount of$30000 and I have been directed by Anne Sears to ask for an appropriation now instead of waiting for 3rd quarter. My total revenue appropriation is $27742.50 and total expenditure appropriation is $119601.17. ]1:Xed~ 1'<.... .~ "" '"'''' TO: BOARD OF COUNTY COMMISSIONERS . '\1 3 J 2liU9 RE: Request For Emergency Budget Appropriation/Extension and Amendment d-~'~ --~t..",..", r""- . . T~.. O~n;b~OO Fund Number Date: 07/0t/09 GENERAL FUND - NON DEPARTMENTAL DepartmentlFund Name Commissioners: (check all that apply) f2J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs,I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $3,000.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- 15 there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 5 t 9.90.49.0200 Wa. State Purchasing Contract $0.00 $3,000.00 $3,000.00 $0.00 $0,00 $0.00 $0.00 $0.00 $3,000.00 $3,000.00 Reason for Appropriation/Exh:nsion ER&R had been paying for this purchasing contract with the State which cost $t ,000 per year. Now the price has risen to $1,000 per quarter. Since so many County departments use this contract for their purchases, the CA has agreed that ER&R pay the first quarter and Non Departmental will pay the remaining three quarters. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 7/7/9 RE: Request For Emergency Budget AppropriationlExtension and Amendment Sheriffs Office Department/Fund Name 001180000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department hudget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $310,835.00 for this current year for the reason( s) outlined below. I:J For funds other than Current Expense .- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No IZI Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $173,433.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et REVENUE $421,564.00 $173,433.00 $594,997.00 $0.00 $0.00 $0.00 $421,564.00 $173,433.00 $594,997.00 BARS # Expenditure Description Current Revision New Budget Bud et EXPENDITURES $4,266,094.00 $310,835.00 $4,576,929.00 $0.00 $0.00 $0.00 $0.00 $4,266,094.00 $310,835.00 $4,576,929.00 B~ason fQ[1\..PP!Q1:>Vation/]:':l'.tensioIL..._.... JA number of grants have been awarded with attendant expenditures, income and expense were added to budget. !Unifonned officers contract was settled increasing wages, benefits, and uniform allowance. IThree budgeted positions were left unfilled after becoming vacant through retirement, resignation, or promotion. : Medical costs in the jail suffered a sharp increase over the budgeted amount. lOvertime was under budgeted and was increased to more realistic levels. i i ISummary attached. I Sheriff 2nd Quarter Appropriation Summary 2009 2nd New Grants 1st & 2nd quarter & Contracts qtr. Budget Revenue line revisions (3) Chan e 322 Permits 25,100 31,117 6,017 31,117 331-333 Federal Funding 30,200 40,800 10,600 40,800 334 State Funding 112,080 81,552 18,535 93,093 81,100 193,180 338 Intergovernmental Revenue 188,988 151,000 (37,988) 151,000 340-360 Miscellaneous Revenue 65,196 81,300 20,000 77,600 113,704 178,900 Total Revenue 421,564 385,769 38,535 170,693 173,433 594,997 2009 2nd Expenses quarter for new 1st & 2nd revisions Grants, qtr. Budget Expenditure line (2) contracts (3) Change 10 Salaries 2,173,090 55,594 20,000 (25,333) 2,248,684 10 Overtime 225,000 7,790 28,729 66,519 261,519 10 Clerk Hire 20,000 12,834 32,834 32,834 20 Benefits 863,257 827,914 25,552 28.387 18,596 881,853 31 supplies 222,665 278,435 5,939 61,709 284,374 35 Equipment 9,700 9,700 1,200 29,776 30,976 40,676 41 prof services 185,196 7,504 192,700 67,000 74,504 259,700 42 telephone 50,429 50,429 50,429 43 travel 12,500 12,500 8,384 8,384 20,884 45 rents and leases 700 700 700 47 utilities 3,500 3,500 3,500 48 repair & Maint 42,500 (1,500) 41,000 (1,500) 41,000 49 misc 18,800 18,800 500 500 19,300 51 intergov services 29,166 29,166 15,880 45,046 45,046 95 interfund rents and leases 359,460 (8,500) 350,960 4,600 2,500 (1,400) 358,060 98 interfund rep & maint 26,670 26,670 26,670 99 interfund-tipping fee 1,700 1,700 1,700 Total Expenditures 4,266,094 (3,830) 4,262,264 161,736 152,929 310,835 4,576,929 Net Budget change 137,402 (1) 1st Quarter revisions: Salaries and Benefits: Undersheriff, data entry clerk, and corrections officer positions not filled in 2009, savings 136.270 Overtime underbudgeted, Clerk hire for west end and court security not in budget Supplies: Dept of Ecology grant supplies, commissary sales (have corresponding revenue) vehicle costs for Search and rescue, operating supplies underbudgeted Professional SelVices: Mental Health contract, anger management instructor Intergovernmental SelV: Grant pass through funds to Port Townsend Police not budgeted Interfund Payments: Reduction in vehicle rental rate (2) 2nd Quarter revisions Salaries and Benefits: Union contract approval $89,000 Professional SelVices: Jail medical costs additional $67,000 Interfund Payments: Payment owed to JeffComm for 2008 of $4600 (3) New Grants and Contracts New Grants: 101/104 Speed emphasis 41 ,400: Methamphetamine Initiative $16,225; Byrne Grant, search and rescue $35.099; Park & Ride Security $27,600; Hoh Tribe contract $50,000 See attached detail for line item breakdown of changes. Sum of Sum of Sum of Total Revised Account Number descri ption 2009 Final Revisions Budget 1180000 33100 0 o FEDERAL BYRNE GRANT 35,099 35,099 33116 60 7000 BULLETPROOF VESTS 1,600 2,317 3,917 8000 SSN INCENTIVE 600 1,900 2,500 33120 60 400 WASPC EQUIPMENT GRANT 1,000 1,800 2,800 33300 0 o TZM CONTRACT (FEDERAL FUNDS) 10,600 10,600 33320 60 40 WASPC WA METHAMPHETAMINE INITIATIVE 16,225 16,225 33403 17 0 WASHINGTON STATE DEPT OF ECOLOGY GRANT 27,405 (4,405) 23,000 50 20 TRAFFIC SAFETY - DUI COORDINATOR 19,675 (9,873) 9,802 30 HWY 101/104 SPEED EMPHASIS 41,400 41 ,400 50 WA TRAFFIC SAFETY COMM-R.U.A.D. - 369 369 33406 90 100 WASPC SEX OFFENDER VERIFICATION 65,000 116,250} 48,750 33823 10 o ROOM & BOARD PRISONERS IOTHER AGENCIES 32,988 (22,988) 10,000 5 ROOM & BOARD OF PRISONERS - TRIBAL 20,000 (15,000) 5,000 34210 0 0 LAW ENFORCEMENT SERVICES 12,000 (4,000) 8,000 PARK AND RIDE SECURITY HOOD CANAL BRIDGE 27,600 27,600 100 HOH TRIBE DEPUTY REIMBURSEMENT 50,000 50,000 200 OPNET PARTICIPATION SHARE 20,000 20,000 34236 0 100 COMMISSARY SALES COMMISSION 3,000 3,000 COMMISSION FROM INMATE PHONES 16,800 16,800 200 REIMB JAIL MENTAL HEALTH NURSE 33,196 4,804 38,000 2 0 ROOM & BOARD OF PRISONERS 5,000 12,500} 2,500 35724 0 0 SHERIFFS FEES (SUPERIOR COURT) 5,000 12,000l 3,000 36990 0 0 OTHER MISC REVENUE 2,000 18,535 20,535 1180000 Total 173,433 Sheriff 1 st and 2nd Quarter appropriation detail Revenues Sheriff 1 st and 2nd Quarter appropriation detail Expenditures 2009 Sum of 2009 Original Total Revised Account Number Description Budoet Revisions amount 1180000 52110 10 10 SHERIFF BRASFIELD/HERNANDEZ 77,464 (3,027\ 74,437 49 DATA ENTRY CLERK BEN YONATAN 31,613 118,545\ 13,068 50 SECURITY OFFICER BOWERS 40,062 2,026 42,088 60 SECURITY OFFICER GREENSPANE 41,363 4,301 45,664 70 UNDERSHERIFF HERNANDEZ 73,043 (54,828\ 18,215 12 600 Clerk Hire 12,000 12,000 20 o PERSONNEL BENEFITS 172,970 (22,420\ 150,550 48 30 ABBEY RECORDS MAGMT MAINTENANCE 7,500 11,500\ 6,000 91 10 INTERFUND TECH PROFESSIONAL SERVI - 4,600 4,600 52121 10 10 DETECTIVE APELAND 56,376 2,819 59,195 20 DETECTIVE GARRETT 56,376 2,819 59,195 29 DETECTIVE NOLE 56,376 2,819 59,195 11 500 OVERTIME 10,000 24,971 34,971 12 600 CLERK HIRE GEBO 12,834 12,834 20 o GEBO BENEFITS 2,404 2,404 PERSONNEL BENEFITS 57,506 3,730 61,236 60 UNIFORMS 1,620 1,080 2.700 41 10 PROF SERVICES-STOP GRANT 7,500 17,506\ - 52122 10 20 PATROL DEPUTY JOHNSON 56,376 2,819 59,195 70 PATROL DEPUTY TAMURA 56,376 2,819 59,195 100 PATROL DEPUTY STEVENSON 47,083 2,349 49,432 120 PATROL DEPUTY BOYD 56,376 2,819 59,195 140 PATROL DEPUTY BOERE 46,020 2,296 48,316 160 PATROL DEPUTY AVERY 51,980 (11,053\ 40,927 180 PATROL DEPUTY NEWMAN 53,430 2,662 56,092 190 PATROL DEPUTY MCCARTY 56,376 2,819 59,195 200 PATROL DEPUTY DENNEY 47,083 2,349 49,432 11 500 OVERTIME 85,000 19,131 104,131 20 o PERSONNEL BENEFITS 174,652 8,696 183,348 60 UNIFORMS AND CLOTHING 4,750 4,000 8,750 31 o OPERATING - LAW ENFORCEMENT 12,000 20,000 32,000 51 10 PTPD SHARE OF GRANT FUNDS 29,166 29,166 95 10 OPERATING RENTALS & LEASES IVEHICL 145,200 12,800\ 142,400 52123 10 10 PATROL DEPUTY 56,376 2,819 59,195 12 600 Clerk Hire 8,000 8,000 20 0 PERSONNEL BENEFITS 18,912 683 19,595 60 UNIFORMS AND CLOTHING 375 500 875 52127 10 0 HOH DEPUTY WAGES 20,000 20,000 20 0 HOH DEPUTY BENEFITS 5,000 5,000 60 HOH DEPUTY UNIFORM 13,000 13,000 35 0 HOH LE EQUIPMENT 7,000 7,000 43 0 HOH LE TRAINING TRAVEL 2,000 2,000 49 0 HOH LE TRANING TUITION 500 500 95 10 HOH VEHICLE ER&R 2,500 2,500 52170 10 40 TRAFFIC DEPUTY ANGLIN 42,282 16,913 59,195 80 TRAFFIC DEPUTY ANDERSON 56,145 2,807 58,952 90 TRAFFIC DEPUTY MENDAY 49,866 2,485 52,351 125 TRAFFIC DEPUTY DOTSON 56,376 2,819 59,195 11 500 OVERTIME 35,000 22,417 57,417 20 0 PERSONNEL BENEFITS 147,524 14,521 162,045 2009 Sum of 2009 Original Total Revised Account Number Description Budqet Revisions amount 60 UNIFORMS AND CLOTHING 2,625 2,000 4,625 51 10 PTPD SHARE OF GRANT FUNDS 15,880 15,880 95 10 OPERATING RENTALS & LEASES-VEHICL 112,980 (5,700) 107,280 52310 31 15 WORK CREW SUPPLIES 4,815 16,000 20,815 52360 10 20 CORRECTIONS SERGEANT PETERSON 48,149 1,916 50,065 30 CORRECTIONS OFFICER PICARD 38,015 145 38,160 40 CORRECTIONS OFFICER PHILLIS 38,576 156 38,732 50 CORRECTIONS OFFICER ROBINSON 42,117 118 42,235 60 CORRECTIONS OFFICER WELLS 48,149 84 48,233 70 CORRECTIONS OFFICER GORMLEY 45,109 105 45,214 80 CORRECTIONS OFFICER EGNEW 48,149 84 48,233 90 CORRECTIONS OFFICER MUSSER 36,874 (24,527) 12,347 110 CORRECTIONS OFFICER VERGIN 38,015 145 38,160 120 CORRECTIONS OFFICER PARFITT 45,852 105 45,957 130 CORRECTIONS OFFICER FORTINO 45,852 105 45,957 150 CORRECTIONS OFFICER THOMAS 39,129 125 39,254 20 o PERSONNEL BENEFITS 236,650 (14,093) 222,557 31 100 INMATE CABLE & NEWSPAPER SUBSCRIPT 900 900 200 INDIGENT POSTAGE STAMPS 1,200 1,200 300 GED & ANGER MANAGEMENT SUPPliES 500 500 400 INDOOR/OUTDOOR RECREATION 150 150 41 30 OUTSIDE CARE AND CUSTODYIAMB/HOS 80,000 67,000 147,000 100 MENTAL HEALTH 33,196 4,804 38,000 200 ANGER MANAGEMENT 10,200 10,200 52390 20 o PERSONNEL BENEFITS 15,182 (504) 14,678 52520 31 20 OPERATING (LAW ENFORCEMENTISAR 1,000 17,000 18,000 52521 31 10 BYRNE GRANT PNEUMATIC MAST 5,689 5,689 20 BYRN GRANT SAR MANUALS 250 250 35 10 BYRNE GRANT RADIOS 15,000 15,000 20 BYRNE GRANT RESCUE EQUIPMENT 3,850 3,850 30 BYRNE GRANT SAFETY EQUIPMENT 2,725 2,725 40 SALES TAX ON BYRNE GRANT DIRECT PURCHASES 2,421 2,421 43 0 BYRNE GRANT TRAINING TRAVEL AND TUITION 6,384 6,384 Grand Total I 310,835 TO: BOARD OF COUNTY COMMISSIONERS Date: June 16,2007 RE: Request For Emergency Budget Appropriation/Extension and Amendment Auditor's 0 & M Department/Fund Name 105000010 Fund Number Commissioners: (check all that apply) lZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $47,237.00 for this current year for the reason(s) outlined below. 121 For funds other than Current Expense -- Is there enough Fund Balance (unencwnbered cash) to cover this additional expenditure? Yes I No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud ej $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 59414.64.001 0 Capital Equipment $142,300.00 $43,003.00 $] 85,303.00 $O.O(} $O.O(} $(}.OO $0.00 $]42,300.0() $43,003.00 $185,303.00 Reas()I1Jor ApPIojJrilltion;])(ten sion. .... In the 20(}9 Budget, sales tax was not included in the upgrade from CRIS+plus to eaglerecorder ($12,316.42). Also, hardware cost, purchased by our IT department, was not included ($30,686.95). Pursuant to RCW 36.22.170, this fund was established for the purpose of installation and thereafter for the maintenance of an (improved system for copying, preserving, and indexing historical documents recorded in the county. We have been working on ithis upgrade for a couple of years. The upgrade will be completed this summer/early fall. Respec!ful1y submitted, C?G-,,~ h. t~,Lu-jy0 ~ CC~~ ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment JeffCom 911 Communications 122 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I $247,702 I Date: July 1, 2009 [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? rK]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BUDGET BARS Revenue # Descri ption CURRENT REVISION AMENDED $0 $0 $0 $0 TO'rAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 122000010.52890.41.0020 Data Manaoement Services $19500 $187394 $206 894 122000010.59428.64.0000 Machinerv and Eauioment E911 -$23 275 $40 875 $17600 122000010.52880.48.0021 Eauioment Reoalr-Labor $2,000 $11,500 $13500 122000010.52880.49.0010 Radio Site Lease -$5,393 $5,393 $0 122000010.52890.35.0010 Com outer Eauioment $5 000 $2,540 $7 540 $0 TOTAL elHNDITURE -$2,168 $247,702 $245,534 Reason for Aoorooriation/Extension Data Management Services: MicroData payment of $86,677 due in June 2009 and a final payment of $86,677 due in August 2009. The Jeff Com Admin Board approved the purchase of mapping data but the cost was unknown during last years budget preparation. Machinery and Equipment E911: MicroData installation in March 2009 of $40,875. Reserves money has been eanmarked for this project from money received from State grant YES funds a few years ago. Equipment Repair-Labor: JeffCom servers were moved to a new location, this is the cost of internal construction. Radio Site Lease: The purchase of Maynard Peak in 2009 resulted in new lease expenses that were not known until this year. Computer Equipment: a handheld GPS unit is needed for GIS mapping (this will be reimbursed by State grant in January 2010). ReSpectf:2ubmitted, 1... ' ~ ~ t~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Sheriff's Drug Investigation 136000000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: July 6, 2009 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s m Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined beiow in the amount of: I $84,374 I BARS Revenue # 33401.30.0010 36930.00.0000 Description WSP Mari'uana Eradication Confiscated and Forfeited Pro ert BUDGET CURRENT REVISION AMENDED $2,000 $1 000 $3000 $0 $83,374 $83,374 $0 $0 $2,000 $84,374 $86,374 'I!lEflDI'tli.lIilS' BUDGET CURRENT REVISION AMENDED $0 $10000 $10,000 $0 $10,000 $10,000 $0 $10000 $10,000 $35,400 $6,000 $41,400 $0 $35,400 $36,000 $71,400 BARS Expenditure # 52121.35.0010 52121.35.0020 52121.35.0030 52121.49.000 Reason for Appro riation/Extension We received income from a property forfeiture on a drU9 case which will be used in our discretionary fund to purchase needed equipment that otherwise wouid not be possible Respectfully Submitted, Ton Hernandez, Sheriff Elected Official/Depart cd \ J ~", ,- < ~'LLt.t~ "v~ : -',['-r ,;, ~ "'1 3: 20U9 TO: BOARD OF COUNTY COMMISSIONERS Date: 07/01/09 RE: Request For Emergency Budget Appropri~~~.~~nt CONSERVATION FUTURES ''i.;;t:,'c./''i,:!Iii8;:OOO-010 Department/Fund Name Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $414,900.00 for this current year for the reasou(s) outlined below. III For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes./ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore~ I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et SO.OO SO.OO SO.OO SO.OO SO.OO SO.OO SO.OO BARS # Expenditure Description Current Revision New Budget Bud et 594.39.61.0030 Brown Dairy Project SO.OO S78,OOO.OO S78,000.00 594.39.61.0040 Quimper Wildlife Corridor SO.OO SI33,000.00 SI33,OOO.OO 594.39.61.0050 Finnriver farm SO.oO S203,900.00 S203,900.00 SO.OO SO.OO SO.OO S414,900.00 S414,900.00 Reason for AppropriationlExtensiQn 'Resolution 35-09 authorizes dedication of Conservation Futures Funds for the Brown Dairy Project, and Res 36-09 dedicates fuuds for the Quimper Wildlife Corridor Project, Finnriver Farm funds should be in the budget so a delay won't happen when it is authorized. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: July 2, 2009 YARD WASTE EDUCATION FUND Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $6,000 I 404.000.010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Baiance (unencumbered cash) to cover this additional expenditure? WYes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $6,000 , BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 39700.00.0075 Operatina Transfer in from Solid Waste $6 000 $6,000 $0 $0 'l'Cl'l';A:~ $0 " $0 $6,000 $6,000 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53720.41.0000 Professional Services $3 000 $3,000 59800.52.0020 Citv Yard Waste Education $3 000 $3,000 $0 $0 ~ $0 '., < $0 $6,000 $6,000 Reason for Appropriation/Extension On August 20, 2008 the BoCC adopted Ordinance # 09-0922-08 which instiuted a fee for yard debris disposed of at the Jefferson County Transfer Station. Additionally a third amendment to the lnterlocal Government Agreement between City of Port Townsend and Jeffersopn County for Biosolids Composting, adopted August 20,2009, provides that: "5% of the gross fees collected, net of tax, will be deposited into an account managed by the County for expenses related to educating residents and businesses about on-site yard debris management. The City may, by mutual prior agreement, draw funds from this account for programs related to educating residents and businesses about on-site yard debris management," This Budget Appropriation will make th'ls funding source a Budget item and avallable for distribution, .,~r'-/.,<,.;, t(LL'(.:'~ -.~~'-XLJ ,':>'.rt ;"V TO: BOARD OF COUNTY COMMISSIONERS Date: 07101109 RE: Request For Emergency Budget AppropriationiElI'1FQ\>ign1llill!Amendment JC UNEMPLOYMENT RESERVE Department/Fund Name t, ~ ,~ 503-000-010 ...~"'!"'\~ "~"'""'F'~::"".'Gumber --::-1"\:/ ':' ,-itntf"'l'\l Commissioners: (check all that apply) IZl Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $100,000.00 for this current year for the reason(s) outlined below. IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes.( No o Please be advised that a revenue source (i.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 517.78,4 1.0000 Claims Processing Current Bud et $50,000.00 Revision New Budget $50,000.00 $100,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 $150,000.00 Reason for Appropriation/Extension More than usual unemployment claims have been filed. There is enough fund balance to cover this increase. Respectfully submitted, JEFFERSON COUNTY BOARD OF COMMISSIONERS Agenda Item FOR THE WEEK OF: July 27, 2009 TO: Board of County Commissioners FROM: Philip Morley, County Administrator DATE: July 27, 2009 SUBJECT: Hearing & Resolution to Adopt a 2nd Quarter 2009 Budget AppropriationlExtension I. Description -- Public Hearing to review the appropriation/extension requests for the second quarter of 2009 due to corrections in revenues from grants, receipt of unanticipated revenues, and/or unanticipated expenditures. II. Issues -- The following departments have requested budget appropriations/extensions. Per RCW 36.40.140, the BOCC must hold a public hearing regarding the proposed budget changes to inform the Board of Commissioners' deliberations and action. CURRENT EXPENSE/GENERAL FUND Safety & Security/Emergency 001.067-000 Management Prosecuting Attorney/Crim 001-150-000 Victims 38,818.10 38,818.10 97,500.00 119,601.17 3.000.00 $310,835 I 588,754.27 Grant funds received after 2009 budget was prepared and not included in the 2009 budget A Recovery Act STOP Grant received from the Dept. of Justice. Costs for court cases not anticipated when the 2009 budget was adopted. 97,500.00 001-240-000 Superior Court General Fund - Non 001-270-000 Departmental 27,742.50 001-180-000 Sheriffs Office $173,433 Cost of W8lOhlngton State Purchasing contract Jail, overtime and other costs not anticipated at the time the 2009 budget was adopted Tot.1 Gener.1 Fund $ 337,493.60 SPECIAL REVENUE/CAPITAL/ENTERPRISE/lNTEftNAL SERVICE FUNDS Upgrade for software and hardware over what was 105-000-010 Auditor's- 0 & M. 43,003.00 anticipated in 2009 budget Costsfor mapping data, equipment and site Jease not 122-000-000 JllffCome 247.702.00 known at time 2009 budget adopted. Income receIved fro a property forteiture on a drug case 136-000-000 Sheriffs Drug Invllstigation 84,374.00 36,000.00 not anticipated when 2009 budget adopted. 308-000-010 Conservation Futures. 414.900.00 Funds for approved projects. 404-000-010 Yard Waste Education Fund. 6,000.00 6,000.00 Funds for projects. 503-000-010 JC Unemployment Rllservee 100,000.00 More than usual unemployment claims have been filed. . There Is enough unencumbered c.sh In this fund to cover this add,t/on.' expenditure III. Fiscal Impact - Provided in resolution. IV. Action-- Take public comment on the proposed 2009 budget appropriations, and consider approving a resolution to adopt these budget changes j -(7 2~ 2"'-"0'7 Date