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HomeMy WebLinkAboutM071309District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan bistrict No. 3 Commissioner: John Austin CounTy Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of July 13, 2009 The meeting was called to order at the appointed time by Chairman David Sullivan in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens in attendance at the meeting: a citizen said that he sent three letters regarding the Instream Flow Rule to the Commissioners and only one was listed on the agenda (Chairman Sullivan checked on this during a break and found that it was a letter with attachments. Chairman Sullivan advised this citizen that all the documents were in the Agenda packet); a person mentioned that he doesn't think it is appropriate for one of the Commissioners to write editorials for a community newsletter; several citizens commented on the recent court decision regazding a public records request for release of personal telephone numbers made from a Commissioner's office telephone; a person said that in his opinion the County needs to adopt more thorough policies and procedures for the electronic storage of all County documents; a citizen stated his opinion that the number one priority for the Commissioners should be encouraging economic growth and diversity throughout the County; a citizen mentioned that even though the Commissioner's agenda lists most of the topics to be discussed during the County Administrator's Briefing in the afternoon on Monday, there is still a section noted as "Miscellaneous Items" where issues can be discussed without the public's knowledge. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to approve the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO.4141=09 HEARING NOTICE re: Proposed Budget AppropriationsBxtensions; 2nd Quarter 2009; Heazing Scheduled for Monday; July 27, 2009 at 11:00 a.m. in the County Commissioners' Chambers 2. AGREEMENT N0.0963-66539 re: Early Intervention Program (EIP); Jefferson County Public Health; Washington State Department of Social and Health Services 3. AGREEMENT NO. 0963-66852 re: Eazly Family Support Services (EFSS); Jefferson County Public Health; Washington State Department of Social and Health Services 4. AGREEMENT, Amendment No. 1 re: Water Resource Inventory Area (WRIA) 17 Watershed Implementation Phase 4, Quilcene Snow; Jefferson County Public Health; PUD No. 1 5. Appointment of Interim County Administrator Pursuant to Ordinance No. 03-0618-07; Al Scalf, Director of Community Development from July 14 - 22, 2009, and Frank Gifford, Public Works Director from July 29 - 31, 2009 6. Advisory Board Reappointment; Gardiner Community Center Board of Directors; Three (3) Year Page 1 Commissioners Meeting Minutes: Week of July 13.2009 ~~ Term Expiring June 13, 2012; Dennis Martin 7. Payment of Jefferson County Vouchers/Warrants Dated June 22, 2009 Totaling $34,177 8. Payment of Jefferson County Payroll Warrants Dated July 2, 2009 Totaling $739,860.69 and A/P Warrants Done by Payroll Dated July 2, 2009 Totaling $364,761.37 and Dated July 3, 2009 Totaling $249,063.64 COMMISSIONERS BRIEFING SESSION: The Commissioners reported on the following items. Commissioner Austin: • Public Health gave a great presentation on the NurselFamily Partnership Program at the State Board of Health meeting last week. Within the next few weeks, he will meet with people from the Pew Charitable Trust about additional grant funding for the program. • Two local tourism organizations recently released a brochure entitled The Olympic Peninsula Waterfall Trail. There are twenty-four waterfalls listed. Four are in Jefferson County. • He thinks that small, diversified businesses are already an important part of the County's economy. • He encouraged people to attend the Olympic Music Festival in Quilcene this summer. Commissioner Johnson: Jefferson County has the highest per capita number of entrepreneurs in the State. He went to the Community Development/Land Use Committee meeting at the City of Port Townsend where they discussed projects that could be accomplished if a Public Development Authority was created, As a Hood Canal Coordinating Council member, he has been asked by the State Department of Natural Resources to fmd an environmental organization that will help with the purchase of 1,600 acres near Lake Cushman in Mason County. Chairman Sullivan: • Representative Lynn Kessler will attend the WRIA 17 Planning Unit meeting this week. The proposed Instream Flow Rule by the State Department of Ecology will be part of the discussion. County Administrator Morley: • Director of Community Development Al Scalf will be acting Interim County Administrator while he is away on vacation. Public Works Director Frank Gifford will be acting Interim County Administrator while he is at the Washington Counties Risk Pool (WCRP) meeting the last week in July. • He and Commissioner Johnson met with the City of Port Townsend last week to discuss water issues. Discussion and Passible Negotiation re: Right-of-Way Acquisition Procedures - Administration Settlements -Larry Scott Memorial Trail, Segment 4 (CRI069): Monte Reinders, County Engineer, reported that the Public Works Department operates under right-of--way acquisition procedures established in Resolution No. 8484=99 which allows them to negotiate administrative settlements on parcel and right-of--way acquisitions up to 50% over the just compensation set by the appraisal with a $15,000 maximum. For any amount above the maximum, the Board of County Commissioners must authorize the Page 2 Commissioners Meeting Minutes: Week of July 13, 2009 `°~~ "" ~. purchase. He reported that entire pazcels of property need to be purchased for portions of the Larry Scott Trail project. In this case, the parcel is 3.5 acres with a building for $206,500. The property owners are willing sellers. The Public Works Department is asking the Board to give their authorization to proceed using the current procedures but waiving the $15,000 limit. They would be operating with the 50% range in negotiations. Commissioner Austin asked about the location of Segment 4 of the trail. Monte Reinders answered that it extends from the Discovery Bay Golf Course to the Milo Curry Four Corners area and the parcel is located near the Milo Curry portion of the trail. Public Works has already acquired the bulk of the railroad grade through the area and Federal Enhancement Grant funding will cover about 60% of the cost to acquire this parcel. Commissioner Johnson moved to authorize Public Works staff to proceed with the acquisition in an administrative settlement of just compensation for the designated property according to the right-of--way acquisition procedures resolution, less monetary limits. Commissioner Austin seconded the motion which carried by a unanimous vote. Monte Reinders noted that Public Works will be coming before the Boazd at a future date to discuss updating the1999 acquisition procedures in the resolution to reflect the current market. Briefing on Public Health Consolidated Grants and State Budget Impacts: Jean Baldwin, Public Health Director, reviewed the mandated, partially-mandated, and non-mandated programs that the Public Health Department oversees. She noted that the services they provide are funded from many different funding streams. For example, Family Planning is not a mandated service but it has thirteen funding streams. When that funding is decreased at the State or Federal level due to budget cuts, it can have an impact on the program. The County has a contract with the State Department of Health from 2007-2011 which will include many amendments during that five year time period. This contract covers forty services and forty vendors. The Department of Health gives them State or Federal Block Grants which aze their baseline. The State Department of Social and Health Services is usually fee for service contracts. This accounts for about 40% of Public Health's funding. About 20% is out of the County's General Fund and the remainder is from fees. State funding and some Federal funding is decreasing. As funding decreases, services must decrease. They do performance measures each year and they must decide which services to decrease. Sometimes, they can cut days for a certain programs but this isn't always possible. Last year the Jefferson County Board of Health raised fees for community health programs. She is currently doing an analysis of the Family Planning program to see if there was an impact on the number of people being served. Page 3 Commissioners Meeting Minutes: Week of July 13, 2009 °~~ "= ~s One funding source requires that they serve people who have no income and don't charge them or put the payment for services on a sliding scale. All of their programs are on a sliding scale. They can charge the fair market rate for people with income or insurance. However, the majority of people they see are on a sliding scale. They haven't noticed a drop in revenue because of the recession, but they have seen a 10% increase in services. They aze beginning to see decreases in funding from the State. She and the Board discussed options for decreasing services and employee hours. They have not had to lay off employees yet, but are not renewing contract employees. They have dismantled several services over the last five years and many of them were picked up by the Jefferson Healthcaze. They do not know which services to cut in the 2010 budget. She noted several programs that have several funding streams. She stated that she doesn't know when losing a portion of the funding is enough to stop an entire program. There is a balance that suffers in the infrastructure of the Department when a program is dismantled. Beginning July 1, the State Department of Social and Health Services and State Department of Health aze reducing the funding for several of their programs. The total amount is approximately $60,000. There was a discussion about options to make up the shortfall. The Board agreed that cutting certain programs in Public Health may result in increases in other County services such as law enforcement and juvenile services. County Administrator Briefing Session: The following subjects were discussed. • Schedule Coordination • Indigent Defense • Potential Equestrian Events Center • Energy Efficiency Community Block Grant Opportunity • Budget Update • Clean Water District • Department of Natural Resources/Pope Resources Land Exchange • Mystery Bay • Request from Fred Hill Materials, Ina. regarding designation of the Pit-to-Pier Project as an Industrial Project of Statewide Significance Letter of Support for the Port of Part Angeles as the next location for the National Oceanic and Atmospheric Administration's (NOAA) Marine Operations Center -Pacific (111OC-P): Commissioner Johnson moved to send a letter of support to Gary Locke, US Department of Commerce; and NOAA Administrator Jane Lubchenco, Ph.D. requesting that the Port of Port Angeles be considered for NOAA's next location for the Mazine Operation Center - Pacific.(MOC-P) Commissioner Austin seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of July 13, 2009 NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting at 3:45 p.m. until the next meeting on Monday, July 20, 2009 at 9:00 a.m. Commissioner Austin seconded the motion which carried by unanimous vote. MEETING ADJOURNED s y SEAL: ww ~ a~„` >~3`~~~` ~ ~., >.~ ~ - . ~ ~ .~~. ~~ ,~AT~TQEST' `, A~i -`~ Jtdie->v4attlxes, CMC -Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS f~~~t~_ ~ ~ z~ ~ ° q David Sullivan, Chair r _ `t ~Zl ~C3~{ Phil Johnson, ember ~" ~ 11 ~Z-(~ C: "~ Joh~f Austin, Member Page 5