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HomeMy WebLinkAboutHEARING re 4th QTR Budget Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: December 23,2024 SUBJECT: HEARING re: Proposed 2024 4`h Quarter Budget Appropriations/Extensions for Various County Departments; Scheduled for Monday, December 23, 2024 at 9:45 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2024 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Port Townsend Leader on December 11 and 18, 2024. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2024 40'quarter supplemental budget appropriations on Monday, December 23, 2024 at 19:45 a.m. REVIEWED BY: Mark McCaul ounty Administrator Date STATE OF WASHINGTON County of Jefferson RESOLUTION APPROVING FOURTH QUARTER 2024 BUDGET RESOLUTION NO. APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners on December 9, 2024,declared that a need existed for the listed expenses funded by additional sources, which were not anticipated at the time of preparing said budgets; and such sources include unanticipated funds received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, RCW 36.40.100 authorizes supplemental appropriations, provided "the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the official newspaper of the county," and WHEREAS, a supplemental appropriation for the fourth quarter of 2024 is necessary as described in the tables below(Supplemental Fund and Other Funds): i Revenue Expense Dept Dept Name Description Onetime Ongoing One-time Ongoing 020 Auditor Salaries,Benefits,Training 55,000 067 Emergency Management Medical Reserve Corps-Grant w/expenditures 10,000 10,000 068 Community Services Jefferson County Fair 50,000 150 Prosecuting Attorney Capital(Karpel),Travel,Trial Related Expenditures 26,027 180 Sheriff RSAT,Inmate Medical Sensors,Radio Replacements 49,406 100,820 261 Operating Transfers Transfer to DCD 300,000 T- I Total General Fund 59,406 - 541,847 - Revenue Expense Fund Fund Name Description One-time Ongoing One-time Ongoing 105 Auditor's 0&M Maintenance Fees 3,500 127 Public Health Supplies,Insurance,Refunds 273,207 128 Water Quality Hoh River Lindner,Dosewallips Wolcott,Misc Prof Services 165,000 130 Mental Health RSATGrant- Match 12,352 143 Community Development Transfer in from General Fund 300,000 186 Brinnon Flood Zone Professional Services 4,000 361 Construction&Renovation Salaries&Benefits 53,000 302 Capital Improvement Transfer to HJ Carroll Park-Jump 250,000 304 HJCarrolIPark-JUMP Transfer from Capital Improvement 250,000 506 Information Services Salaries&Benefits 79,500 Total Other Funds 550,000 840,559 Total Appropriations 609,4M - 1,92,406 WHEREAS, the Jefferson County Board of Commissioners did on December 9, 2024, set a hearing on said need for December 23, 2024, at the hour of 9:45 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington, (Hybrid); and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 11, 2024 and December 18, 2024 in the official newspaper of Jefferson County; and WHEREAS, this being the time and place set forth for said hearing and no objection or objection was interposed; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas" clauses as Findings of Fact. Page 2 of 4 Section 2. Supplemental Appropriations Approved. The Supplemental Appropriations identified in the Supplemental Fund and Other Fund tables above are hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-8000 9). (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 3 of 4 APPROVED and ADOPTED this day of December 2024. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS SEAL: Kate Dean, Chair Greg Brotherton, Member ATTEST: Heidi Eisenhour, Member APPROVED AS TO FORM: Carolyn Gallaway, CMC Date Philip C. Hunsucker, Date Clerk of the Board Chief Civil Deputy Prosecuting Attorney Page 4 of 4 Budget Appropriations happened each quarter and are set by the Budget Calendar. They are also referred to as budget amendments Budget Appropriations give fund directors and managers to adjust their budget throughout the year due to changes in revenues and expenditures. 4th Quarter The budget appropriations are submitted to the BoCC staff. These are then given to the Finance Manager for review and discussions as needed. Once they have been reviewed,they are returned with a summary to the BoCC to setup a public hearing. Budget Notice of the public hearing is advertised for two weeks in the County's designated publication During the public hearing,the Finance Manager presents the appropriations to the r o r i a i o n s BoCC and answers questions. The public has the opportunity to participate. The BoCC can then make a motion to accept the appropriations To complete the process,once the resolution has been signed,the Chief Accountant updates the budget in Munis Financial. The Revised Budget reporting column is the original budget and the appropriations amount. 'Dept !q Name D-Olialil- 0—time Ongoing ona-d" owft U:J Audr Salaries,Benefits,Training 5S,000 067 Emergenc,%laragemert Medical Reserve Corps GrantHexp,,rwrtures 10,000 10,000 068 Community Services Jefferson County Fair 50,000 150 Prosecuting Attorney Capital(Karpel),Travel,Trial Related Expenditures 26,027 180 Sheriff RSAT.Inmate Medical Sensors,Radio Replacements 49,406 100.820 261 Operating Transfers Transfer to DCD 300.000 Total General Fund 59,406 541,947 - a - Raraaaaa 'Fund I Fund Name pnfNp Onyana Ompft 105 i,Audnor s 0&M Maintenance Fees 3,500 127 Public Health Supplies,Insurance,Refunds 273.207 128 Water quality Hoh River Lindner,Dosewallips Wolcott,Misc Prof Services 165,000 130 Mental Health RSAT Grant- Match 12,352 143 Community Development Transfer in from General Fund 300,000 186 Bannon Flood Zone Professional Services 4.000 301 Construction&Renovation Salaries&Benefits 53,000 302 Capital Improvement Transfer to Hl Carroll Park-Jump 250,000 304 Hill Carroll Park-JUMP Transfer from Capital Improvement 250.000 506 Information Services Salaries&Benefits 7g,500 Total Other Funds 550.000 840,559 Total Appropriations 609,406 1,382,406 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: AUDITOR Budget Year: 2024 quarter: 4 Revenue: A revenue source b a grant,new feel has been received which was not appi : .d n the annual budget Therefore,I request an appropriation and budget extension;n the amount reflected below One-time On-going Fund M Olrg N Revenue Obj N DBNtrWM Current Budget Appropriation Appropriation Amended Budget i S $000 TOTAL REVENUE: S 0 00 S 0 00 S 0 00 00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund N Org Explifilditure Obi N Desalptlim 90 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund) is there enough Fund Balance to cover this additional expenditures yes FINO OslNdtmN On-going Fund N Ora M Expenditure Ob'N Description Currwrt 1111IL111110 Apprepidetho Appropriation I Amended Budget 001 AU51423 101000 SALARIES S 810.931 00 $44 000 00 1 00 200000 BENEFITS $274 416 00 $8 000 00 3 282 418A0 $0.00 4906M TFWMW, $2.817 00 S300000. $5 817 00 ::j I 5000 -- — -- $sow 00 TOTAL EXPENDITURE: S 1.088.16400 S 5500000 $000 S 1 143,15400 TO: If the expenditure Is providing a revenue source to another county fund,Identify the receiving fund information F-W N OrgN Revenue Obit Description _—_-- S 0.00 Reason for budget appropriation: ".1ded third payroll position at the pegmnxg or 2024 With ower payroll due to various unpaid leave only need to appropriate a portion o1 the increased saianes and oenefxs iyroll certification training and exam for Payroll Manager per the current lob description Submitted by(Elected Official/Department Head): Dow: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Emergency Management Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e grant,new fee)has been received which was not approved in the annual budget Therefore.I request an appropriation and budget extension in the amount reflected below One-time On-going Fund N / RelMiihn Obj III Dn-iption Current Budget ro riation A dg App p ppropriation Amended Budget 06- 333916 Medical Reserve Corps Gant Revenue GOU 0 -- --- - $0.00 $0.00 $0.00 TOTAL REVENUE: S C oo ao 5000 S 10 000 00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund M Orgill Expenditure Obj M Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? [Dyes []NO One-tine On-going I-Fund If i Org# Expenditure Mj M Description Current Budget Appropriation Appropriation Amended Budget — -- — 490109 Me(jwat RpsP,,. ---- -- ;1d�,r�,. S 10 185 00 '7 000 00 $2t) 185 0o $000 $0.00 - - $000 --- -- $000 -- — $0.00 TOTAL EXPENDITURE: S!c 185.00 $10 000 00 $0 0o $20 185.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund p Org p Revenue Obj# Description $000 Reason for budget appropriation Grant award;-....issociated exi Submitted by(Elected Official/Department Head): t /y Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: COMMUNITY SERVICES Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e grant,new feel has been received which was not approved in the annual budget Therefore.I request an appropriation and budget extension in the amount reflected below: One-time On-going , Fund g Org If Revem e Obj g Description Current Budget Appropriation Appropriation Amended Budget S 0.00 —- 10.00 $000 10.00 TOTAL REVENUE: 10.00 I 0 00 S0001 10.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund* Org I 1 Expenditure Obj 0 Description s o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ID Yes ENo One-time On-going fund 0 Org g Expenditure Ob'9 Description Current Budget Appropriation Appropriation Amended Budget 001 CS57550 490132 JEFFERSON COUNTY FAIR S 100.000 0o $50.000 DO s 150.000.00 I 0 00 S OM I0.00 S 0.00 I 0 00 TOTAL EXPENDITURE: S t 00.000 00 150.000.00 10.00 1150.000.00 TO: If the expend:ture is providing a revenue source to another coijnty fund,idenhfy the receiving fund information. Fund g Org II I Revenue Ob'g Description $0.00 Reason for budget appropriation: Jefferson Couniv rai'odlen'ate'or 2(1,23 $5C 0oo res,jil r.q ar.m:)act to the 2024 bueget. Submitted by(Elected Official/Department Head): it f Date: L� Request for Budget Appropriation/Extension and Amendment Department/Fund Name: P-osecutor Budget Year: 2024 quarter. r- Revenue: A revenue source(Le grant,new Fee)has been received which was not approved in the annual budget Therefore.I request an appropriation and budget extension in the amount reflected below One-time On-going Furl N 1 Orl N Revenue Ob'N Description Current Budget Appropriation Appropriation Amended Budget $000 - $0.00 $0.00 $000 TOTAL REVENUE: s000l S 0.00 S O,ODI S 0 00 FROM: If the revenue source is being transferred from another county fund,identity the information for the fund Fir ingthe revenue Fund N Org i Expenditure Obi N Description 5000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below. OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? 11 Yes []No One-time OnlpWq Funds OrgI Expenditure ObjN Description Cufferitilludge Appropriation Appropriation Amended lilludant 001 PA59415 640111 CAPITOL Expenditure-xARPEL $55.575 00 S 18.265 CC S 73,840.00 001 PAS1530 430000 Travel $5.602 00 S 1,63800 $7.240.00 PA51530 490130 Trial Related Expenses S 11 38900 S 6'24 CO $17 513.00 $0.00 $oon S o.00 TOTAL EXPENDITURE: $7Y-588.00 S 26.027.00 S C 00 S 9&5937 TO: if the expenditure Is providing a revenue source to another county fund,identify the receiving fund information. Fund N Ora N Revenue ObiN Description $000 Reason for budget appropriation: Maintenance agreement and implementation t•avet expenditures Submitted by(Elected Official/Department Head): Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: JCSo Budget Year. 2024 quarter Revenue: A revenue source(i.e grant,new fee)has been received which was not approved in the annual budget I herefore,I request an appropnatio'l and budget extension in the amount reflected below. One-time On-going Fund N Org N Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget 001 180 SH33393 J39754 RSAT Grant October-December 2024 $1 is 900 OC S 49.406 00 S 168 306.00 - $0.00 $0.00 $0.00 TOTAL REVENUE: S 1,8.goo 0o S 49,406 00 30001 S 168.306-00 FROM. if the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund N Org N Expenditure Obj N Description $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ❑Yes []No One-time On-ping Fund N Org N Expenditure Obj N DesaiCurrenton Current Bilmiget Appropriation Appropriation Amended Budget 001.180 SH52360 410158 RSAT-Beieve in Recovery October-December 2024 S 157,750.00 S 49 40h ix, $20%•56.0C 001 180 SH52310 310075 4Sight Labs Inmate Medical Sensors S 19.534.00 $25 000 00 $44,534.00 001 180 SH52122 480108 Po-table Radio Replacements(4) S 14.809.00 $26.4'4.00 S 41,023.00 $0.00 S o.00 $0.00 TOTAL EXPENDITURE: S 191.893 001 S 100.820.00 S O JO S 292.713.00 TO: If the expen0iture is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obi N Description $0.00 Reason for budget appropriation: RSAT G,art Renewal 2024-2325.Inmate Medu:al Sensors reimbursed by WCRP.Replacement Portable Radios Submitted by(Elected Official/Department Head): Z 7277� Date: ( ;Z Request for Budget Appropriation/Extension and Amendment RECEIVEn Reset Department/Fund Name: O&M 105 Budget Year: 2024 Quarter: a Revenue: A revenue source(i a grant,new fee)has been received which was not apprtrretf in th ual budget Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-going Fund N Org N Revenue Obj N Description Current Budget Appropriation Appropriation Amended Budget S 1 00 $ S TOTAL REVENUE: $0.00 $0.00 $0.00 S FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund N Org N Expenditure N Description S E x p E,n d I t u re:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Yes FlNo One-time On-going Fund N Org N Expenditure Ob'N Description Current Budget Appropriation Appropriation Amended Budget s Maintenance Fees S 61.500 00 S 350000 SC $C $000 $000 TOTAL EXPENDITURE: $61.500,00 S 3,5W.00 S 0 m $65.000 00 TO: If the expenditure is orovidmg a revenue source to another county fund,identify the receiving fund information. Fund N Org M Revenue Obj N Description X) Reason for budget appropriation: T, Nies,ecordmg software nvo ced mamtenarce fees nearly$64.000 requiring addiliona�budget Submitted by(Elected Official/Department Head). E - Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: �.o c Hearth-Fund 127,Adrr, Budget Year: 2024 Quarter: Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N prR M Revenue Obj M Description Current Budget Appropriation Appropriation Amended Budget $000 sow $000 TOTAL REVENUE: S ..x, $0 00 $O'Dol $0.1)D FROM: I,-ng transfe,,_d`_r, fund,identify the information;ur the fund providing the revenue- Fund 8 Org I Expenditure Obi N Description $000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund) Is there enough Fund Balance to cover this additional expenditure? Tyes F]No One-time On-going Fund p Org N Expenditure Ob'N Description Curnftftidget Appropriafo Appropriation Amended Budget 127 12756200 J10301 Operating Supplies 569.939 OC S31,435.00 Stu'.37400 127 12756200 460000 Insurance-General Lability Insurance $120.000.00 S 80,000.00 $200,000.00 127 12756200 582100 Misc-Refunds $000 $26.730.00 $26.730 00 $0.00 $000 $000 TOTAL EXPENDITURE:1 S 189.939 00 $138.165 0o $000 $328,104 00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. itwfdae Otg# R..n.Obi N Description $0,00 Reason for budget appropriation: Experse.Operating Supplies-Previously amended evenue amounts allowing for additional operating supply purchases for wortdcrce deveroprrent Insurance-General liability insurance was more than budgeted Misc Refunes-Refund of prepaid and mused FPHS funds Submitted by(Elected Official/Department Head): ; / j Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Pub,!c Health-Fund 127-Environmental Heart+ Budget Year: 2024 Quarter: Revenue: A revenue source(i a grant,new fee)has been received which was not approved in the annual uudRet Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund R Org• Revenw Ob r Current Budget Appropriation Appropriation Amended Budget iJ00 $000 $000 $000 TOTAL REVENUE: $000 S000 $0.00 $000 FROM: it the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund M Org A Expenditure Obi R Desttiption $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure) ayes []No One-time On-going Fund• Org/ Expenditure Ob / Description CurrentBIAget Appropriation Appropriation Amended budget 127 12756210 310301 Operating Supplies S 38.453.00 $10 357 00 i 48 810 00 127 12756210 582100 ti4isc-Refunds $0.00 $28 685 00 $28.685 00 _ $000 $000 - — $000 S000 TOTAL EXPENDITURE: S 38.453.001 $39.042 00 $000 $77 495 00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund/ Org b Revenue Obj a Description $0.00 Reason for budget appropriation: Expense Operating Supp,.es-Additional supplies fa homeiessness and s00a;AuOrt c,,ppun Misc Refunds-Refund of Drepaid and unused FPHS funds ar7 c;sio e,'ees Submitted by(Elected Official/Department Head): Date: )�T Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: puobc Heattr-Fund 127,Community Health Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-going Fund N Org N Revenue Obi N Description Current Budget Appropriation Appropriation Amended Bud S 0.00 5 0.00 $0.00 $0.00 TOTAL REVENUE: $000 S0.00 $000 $000 FROM: if to" " ,e s(:ufce is being transferred from another county fund,identify the information for the fund providing the revenue Fund Ora Expenditure ObjN I Desaiplil" 3 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below OTHER FUNDS(Non General Fund) Is there enough Fund Balance to cover this additional expenditure? aYes 1-1 No One-time On-going Fund N Org N Expenditure ON N Dna*d" Current Budget Appropriation Appropriation Amended Budget 127 127562.z i i'J P" Operating Supplies S 57,520 00 $50.000 00 j 10/.52G 00 127 12756220 582100 Misc-Refunds $0.00 3 36 000 00 $46,000.00 $0.00 $0.00 $0.00 $OAo TOTAL EXPENDITURE: S 57,520.00 $96.000 00 $000 $153,520.00 TO: if the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund N Org N Revenue Obi N Description 5 + Reason for budget appropriation: Expense Operating Supp'ies-Additional supplies for narrn reduction,prevention family planning.immunizations and communicable disease Misc Refunds-Refunc of prmm;and unused FPHS funds Submitted by(Elected Official/Department Head: Date: �T� Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: WATER QUALITY Fund 128 Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below. One-time On-going Faed N Org N AMINN ObJ N Daalpdon Current Budget Appropriation Appropriation Amended Budget $000 $0.00 5000 $0.00 TOTAL REVENUE: $0 00 $0.00 $0 o0 $000 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue FwW N Org N Expenditure ObJ N Description $000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund)Is there enough Fund Balance to cover this additional expenditure? 7Yes F]No One-time On-going Fund# oR1111 Expenditure Obi N Description Cwm*BudW Appropriation Appropriation Amended Budget 128 12855310 410325 HOH RIVER LINDNER ACTIVITIES S 186.000 00 $70,000 00 S 256,000 00 128 12855310 410326 Dosewallips Wolcott 5 50.000 00 $50.000 00 S 100,000.00 128 12855310 410318 WO Ml Prof Srvcs $()1)0 $45,000-00 $45.000 00 $000 $000 $000 TOTAL EXPENDITURE: S 236,000 DOI S 165.000 001 S o 00 $401.000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund N Orf N Revenue Obj 0 Desallptlon $000 Reason for budget appropriation: Revenge to,expenses wt,come in 2025 Unanticipated professional services-Hoh River Resiliency Project to increase spawning ana rearing habitat and decrease asks of flood and erosion to the nearby communrry "!�.»ewal4ps Wocott-Habrtat preservation and improvement Submitted by(Elected Official/Department Head): Date: 11,' Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: MENTAL HEALTH Budget Year: 2024 quarter: 4 Revenue: A revenue source(i.e grant,new fee)has beer received which was not approved in the annual budget. Therefore �request an appropriation and budget extension in the amount reflected below: One-time On-going Fund# Org# Revenue obi# Description Current Budget Appropriation Appropriation Amended Budget $000 $000 -- - So00 $0.013 TOTAL REVENUE: $0.00 $0 0o S 0 40 S C 00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund# Org# Expenditure Obj# Description 5000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des nNo One-time On-going Fund# Org# Expenditure Obi# Description Current Budget Appropriation Appropriation Amended Budget 130 13056400 410158 RSAT AGR-BELIEVE IN RECOVERY $45,000 00 S 12,352,00 S 57,352.00 $000 $000 $0.00 $0.00 S 0.00 TOTAL EXPENDITURE: S-5,000.00 S 12,352 00 $0.00 $57 352 00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Ftmd# Org M Revenue Obj# Description $0.00 Reason for budget appropriation: Acd.tional cudgel required for the 25%match for the RSAT grant increase Submitted by(Elected Official/Department Head): Date: tZ ;i •et Request for Budget Appropriation/Extension and Amendment Department/Fund Name. .. :Vhr Yi"v DEVELOPMENT Budget year. 2024 Quarter. a Revenue: A revenue source(i e grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation dnu budget extension in the amount reflected below One-time On-going Fwtd• I Org g R.Aline 04 g Description CwnWIllikilba I Appropriation Appropriation Amended Budget 143 14339700 397010 TRANSFER FROM THE GENERAL FUND S t ON.543.001 S 300.00000 S 1.389 f 0.00 f 0.00 TOTAL REVENUE: -S1,0695430CI S 300.000 30 S 1 389,543 00 FROM: if the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund x Org a I Expenditure Obi X Description -t ) I Tr"�NSF ER"�;r -. S 1,0895430C I S 30000070 S 1.389.543.00 Expenditure:After a thurDugh examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore.I request an appropriation and budget extension-n the amount reflected below OTHER FUNDS:Nnn General Fund) Is there en­uRh Fund Balance to cover thn additional expenditure yes FI�No One-time On-going Fund M Org g Expenditure Ob-a Description Current Budget Appropriation Appropriation Amended Budget f 0.00 so 00 f 0.00 - _ f 0.00 $0.00 TOTAL EXPENDITURE: ; ; S000, f 000 TO. if the expenditure is providing a revenue source to another county fund,identify the receiving fund ' ahon Fuld g Org g Revenue Obi g Description - - S 0 00 Reason for budget appropriation: Budget his peen delerrrxned payed On rnonthIV operating expenditures tnat have Dldget AMA the lum has nul enough cast,flow from revenues to wppor•the expenditures T"f300 000 hudgelecl transfer has two xmporterlts 1)mterfund loan win the General Fund S100 000 at 5%interest Der annum 2)operalmg transfer of$200 000 ava4ab le on an as needed Sass Submitted by(Elected Official/Department Head) Date: General Fund Financial Assistance Request There are times financial support is necessary from the General Fund to assist operations or expenditures funded by Special Revenue Funds. Primarily there are two basic categories that may require assistance from the General Fund: 1)negative cash flow below adequate fund balance to maintain operations,and 2)assistance for operational critical expenditures. Requests for General Fund financial assistance are being reviewed during the biennial budget development. Select A or B, based on the reason for request and complete questions. Attach supporting documentation as needed Return completed form to the Finance Manager. A. Operations assistance requested due to decreased revenue. 1. What is the revenue that is reduced? 2. Duration of the reduction in revenue check one). ❑Temporary Permanent 3. Reason for reduced revenue. B. FY/I Expenditure assistance requested. 1. Define the expenditure(s),providing expenditure details Please see attached memo 2. Explain the impact the expenditure will have on fund operations. Please see attached memo 3 Provide analysis of lacking adequate fund balance, revenue, and other expenditure adjustments to offset the expenditure. Please see attached memo V JEFFERSON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street I Port Townsend, WA 98368 360-379-4450 1 email: dcd@co lefferson.wa.us www.co.jefferson.wa.us/commdevelopment To Judy Shepherd Finance Manger From Josh D Peters DCD Director Chelsea Pronovost DCD Administrative Services Manager Date 11/20/2024 Re General Fund Assistance Request Purpose This report aims to provide an overview of the current financial situation for the Jefferson County Department of Community Development (DCD') and support a request for an additional General Fund transfer It focuses on DCD s critically low fund balance and outlines a strategy to address the departments immediate financial challenges Expenditure Assistance Requested DCD faces two remaining payroll cycles in 2024 along with approximately $100 253 in outstanding bills with additional obligations expected before year s end Payroll is a recurring monthly expense which has slight variations each month. However a calculation of the average monthly payroll and benefits expenditure shows that DCD's current fund balance and anticipated future revenue can only cover one payroll cycle This could create the potential need for an emergency General Fund transfer The outstanding bills primarily consist of consultant invoices for work done on department planning projects While most of these expenses will be reimbursed by grant funds or additional developer payments in the future DCD must have sufficient cash flow to pay these obligations up front Impact on Fund Balance Based on the current budget analysis DCD anticipates a shortfall of at least $102 681 by the end of 2024 Only a portion of anticipated expenditures will be recouped through expected grant reimbursement underscoring the necessity for an additional General Fund transfer Conclusion This analysis highlights the immediate financial challenges posed by DCD s critical cash flow constraints Addressing these issues through an additional General Fund transfer is essential to maintaining financial stability meeting expenditure obligations and positioning DCD for sustainable operations in the future Rrsot Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS r BRINNON F-OOD ZONE Budget Year: 2024 quarter: 4 Revenue: A revenue source(i.e grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-going Fund N org N Revenue Obi R Description Currant Budget Appropriation Appropriation Amended Budget $Ccc $000 SoOo 5000 TOTAL REVENUE: $a 00 i $0 00 S o 0o $0 0C FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund N Org N Expenditure Obi N Description $0001 1 s0uC Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? yes F1,No One-time On-going Fund N Oft Ill' Ewnditure Obj N Description Current Bud et Appropriation Appropriation Amended Budget 186 18655330 410000 PROFESSIONAL SERVICES $5 0UC OC S 4 WC 00 S 9,000 0C $O.00 $0.0C $000 $0.00 $000 TOTAL EXPENDITURE: S 5 00C oC 1 $4 0dC 00 $0 00 $9.000 00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obj N Description $00C Reason for budget appropriation: Grant mach for Puooc Health RCO g,ant Submitted by(Elected Official/Department Head): Date: Resc� Request for Budget Appropriation/Extension and Amendment Department/Fund Name: (ventral Servx:es Construction&Renovator a30t Budget Year: toga quarter: Revenue: A evenue source(i.e grant,new fee)has been receiver,h t, vas ride eppnsed;n the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below ON*4k n n Will, Fund 1 org g Rnistaw Obj M Description Cortina DOW Approprtatbn Appropriation Amended&WW 5:a: ___- -- f 0 00 .. _.. S 0 00 S0OD TOTAL REVENUE: S o.00 $0.00 $o 00 f 0 00 FROM: if the revenue source s being transferred from another county fund,identify the information for the fund providing the revenue fW f Org d Expenditure Obi a Description f 0-00 Expenditure:After a thorough examination of my current budget rt appears that the antount.alloated is insufficient topay necessaryex penses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund(:Is there enough Fund Balance to cover this additional expendrttweT F I`— ONO Hwir• Obit one-time 0 g Oorent Antand.e Sot 301SW18 1010000 Sala—,s wages $38 378 Ju f 36.000.00 s 1437800 Sot 30159416 700DOC Benefits S 10,962 00 $17.000 00 S 27 962 00 f 0 00 $000 s0OD 11000 TOTAL EXPENDFTURE:j S 49.340 DO S 53 000 oD S0001 S 102.34M TO: If the expenditure providing a reverue source to another county fund,identify the receiving fund inturmat on ftdg Orgy Revenue ON N Description 10.00 Reason for budget appropriation: 2024 re:•o-active mrage daylerts and wage scale nc•eases use•u yew Cw ifa1 Servx:vs'ed•-rsters CBA aurred in OctoDrr Additional y the salaries and oene6b'or ate 2024 ca" prgects are r"(than nit.a!!y pmrm- C Submitted by(Elected Official/Department Head): Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS,HJ CARROL_JUMPI FUND Budget Year: 2024 Quarter: 4 Revenue: a revenue source(i a grant,new fee)has been received which was not approved in the annual budget. Therefore.I request an appropriation and budget extension in the amount reflected below One-time On-going Fund M Ora M Revenue Obi• Description Current Budget Appropriation Appropriation Amended Budget 1G1 30439700 397302 TR FROM CAP TAIL MPROVEMENT S'OO OCC 0O 5 250 000 C0 S SSO JOC CC $OOC S000 $000 TOTAL.REVENUE: $100,000 00 $250,000 00 S 0 OC $350,000 OC FROM If the revenue source is being transferred from another county fund,Identify the information for the fund providing the revenue. Fund a Ors R 1 Expenditure Obi f Description 302 3C259700 1 597304 1 TR TO HJ CARROLL JUMP'FUND I S 1W000 001 S 250,000 001 S350,00000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ❑Yes FINo One-time On-going Fund 0 Org N Expenditure Obi A Oescrlption Current Bud et Appropriation Appropriation Amended Budget --. - - s 0 w — $0.00 $000 $000 $000 $000 TOTAL EXPENDFTURE: $O 00 S 0 00 S 0 00 $000 TO: If the expenditure s provicmg a revenue source to another county fund,identify the receiving fund information Fwrd N ft• I Revenue Obj 0 Descriptlon 30439 70, 1 $000 Reason for budget appropriation: The JUMPI Phase 2 protect is fully fLnded by a grant from Washington DSHS The grant Is by reimbursement and pubic Works needs a short term!ransfer for cash flow purposes The protect is scheduled to start in January Substantial comp,ehor should be reached in M trars'er will be'epald after final project compietan on August 1.2025 Submitted by(Elected Official/Department Head): Date RECEIVED t Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: ;.en•ra1 Son tcey.nfor laion Sefvtces Funs r506 JEFI`1.11110\CM%f Budget year: 2C24 quarter: 4 Revenue: A revenue source(Le grant,new fee)has been rece"d which was not approved in the annual budget Therefore 1 request an appropriation and budget extension in trie amount•eflected below' Furl N • Msarwsa Obj• Description Currant M Kfgat Appropriation Approprotbn Anwrdad S000 __ --- $0 00 3000 S0OD TOTAL REVENUE: S u 0o S 0 DO S c 30 1 $0 00 FROM: If the revenue source is being transferred from another county fund,identity the information for the fund providing the revenue fsrtd• • • D-W%P on S ODO Expenditure:After a thorough examination of my current budget it appears that the amount allocated,s insufficient to pay necessary,expenses for this year Therefore I request an appropriation and budget extension n the amount reflected oeiow OTHER FUNDS[Non Gene rai Fund) Is there enough Find Balance to cove'tnn additional expenditure' 1]yes DN. Cine4bw On go11% Fund• Ong• Etmenikiluee Obj# Oescripton Ctrrarrt APPropytbn Awwri"sudgill 506 SOB51810 101000 Saul GIS S 131,147 00 S'2 000 00 S'43 14 7 00 sm 50651810 200000 Benefits GIS S 49.261 00 $3 000.00 -._.. S 52 281 00 506 5065/868 101000 Saianes Into tecnno6WV S SM 343 00 S 42 OOo 00 $542.34300 506 50654 W8 200000 Benefits-Into Technology S 195 589 00 S 7 500 00 - ._ S 203.OW 00 506 50651878 1 101000 Saleras-Records Ma men, $96 550 00 S 12,000001 S 108 56000 5M 50851878 200000 3e�eftb Recors Mwregemen: S 32.28800 S 300000 f 35.28800 TOTAL EXPENDfTURE: S t 005 178 00 S 79 500 00 S 0 00 f 1,084.878 00 TO if the expenditure is providing a revenue Source to another county fund,identify the receiving fund information F-W• Org t I ROMM Obfg p $000 Reason for budget appropriation: iu;4 Deno-act vr•w-r;:ayn,e1ts and wage vale �reaxs o,.e•o mew�enlral Servtcm Tesimi rs CBA raufed n ocfobar 7 Submitted by(Elected Official/Department Head) Qstti: /V