HomeMy WebLinkAboutCONSENT Juvenile Detention amendment Consent Agenda
Juvenile Services
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
To: Board of County Commissioners
From: Shannon Burns,Juvenile Court Administrator
Date: December 23, 2024
Subject: Amended Interlocal Agreement between Kitsap County and Jefferson
County-Detention Facility
STATEMENT OF ISSUE:
Agreement to amend previous contract to allow extension through 2025 at current bed
rate for detention at Kitsap County facility
ANALYSIS:
This Agreement reflects our intent to use detention beds available on an as needed basis.
This agreement extends the prior contract for an additional year at the current bed rate at
$150 per day as needed. This is a long-lasting partnership for our youth that are
struggling the most and often are at the highest risk. Kitsap Youth Center provides the
utmost care for these youth in regards to health and safety around mental health,
substance abuse and education services.
ALTERNATIVES:
N/A
FISCAL IMPACT:
An estimated amount of detention costs for services from Kitsap County are included in
my 2024 budget.
RECOMMENDATION:
That the Board approve the agreement and sign 3 originals.
Approved by:'Aa ./CZ l a 'I y '
Mark McCauley ounty Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Kitsap County Contract No: KC-064-24-A
Contract For: Juvenile Detention Facility 1-erm: 01-01-2024 to 12-31-2024
COUNTY DEPARTMENT: Juvenile and Family Court Services
Contact Person: Shannon Burns
Contact Phone: (360)385-9190
Contact email: sbums@co(eNerson.wa us
AMOUNT: As Needed: $150 a day per bed use PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: up to 55,000 included in budget Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.084) AND CHAPTER 42.23 RCW.
CERTIFIED: ■� N/A: _ �-. 4�� 1
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A: F
Signature t Da e
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Laserfiche):
Electronically approved by Risk Management on 12/19/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 12/17/2024.
Amendment No. 1 to extend the term only.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK :MANAGEMENT AND
PROSECUTING ATTORNEY(1F REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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KC-064-24-A
AMENDMENT
AGREEMENT FOR PROVISION OF JUVENILE DETENTION FACILITIES
This Amendment to the Agreement for Provision of Juvenile Detention Facilities ("Amendment") is between
Kitsap County, a Washington state political subdivision ("County") and Jefferson County, a Washington state
political subdivision ("Contractor").
WHEREAS, the parties executed KC-064-24, Agreement for Provision of Juvenile Detention Facilities, effective
01/01/2024 ("Contract").
WHEREAS, the parties' desires to execute this Amendment to extend the term.
In consideration of the terms and conditions of this Amendment, the parties agree as follows:
1. Term. The Contract is amended to extend the terminate date to December 31, 2025.
2. Effective Date. This Amendment shall be effective on January 1, 2025.
3. Insurance. If this Amendment extends the expiration date of the Contract,the Contractor shall provide an
updated certificate of insurance evidencing that any required insurance coverages are in effect through
the new contract expiration date. The Contractor shall submit the certificate of insurance to Kitsap County
Risk Management Division, 614 Division Street, MS-7, Port Orchard, WA 98366.
4. Terms Unchanged. Except as expressly provided in this Amendment, all other terms and conditions of
the Contract remain unchanged, in full force and effect.
5. Counterparts/Electronic Signature. The Amendment may be executed in several counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and the same agreement.
Facsimile, email, or other electronically delivered signatures of the parties shall be deemed to constitute
original signatures and duplicate originals.
6. Authorizations. The signatories to this Amendment represent that they have been appropriately
authorized to execute this Amendment on behalf of the party for whom they sign and that no further action
or approvals are necessary before executing this Amendment.
DATED this 2 dayf2024
KITSAP COUNTY
IC HA L S. ME R NGER, irector
JUVEN LE AND FAMILY COURT SERVICES
KC-064-24-A Jefferson County Juvenile Detention Bed Da/ys_
DATED or ADOPTED this 25 day of V`/Q11`PihV1�W 2024.
BOARD OF COUNTY COMMISSIONERS
KITSAP COUNTY, WASHINGTON
COm�iotp
KATHERINE T. WALTERS, Chair
O� •�YIN
,
CHRISTINE ROLFES, Commissioner
CHARLOTTE GARRIDO, Commissioner
ATTEST:
&� ��& ram'
Dana Daniels, Clerk of the Board
KC-064-24-A Jefferson County Juvenile Detention lied Days
Jefferson County
Board of Commissioners
Kate Dean, Chair Date
ATTEST:
Carolyn Gallaway, CIVIC Date
Clerk of the Board
APPR V TO FORM:
for 12/17/2024
`Philip- unsucker Date
Chief Deputy Prosecuting Attorney
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° Meeting Date: November 27, 2023
Agenda Item No:
t r<wat
Kitsap County Board of Commissioners
Office/Department: Juvenile
Staff Contact: Michael Merringer
Agenda Item Title: I<C-064,29'—Jefferson County Bed Days
'Lrl fiaj,v t
Recommended Action: Move that the Board of County Commissioners approve and execute KC-
064-29 - Jefferson County Bed Days
Summary: Jefferson County does not possess sufficient facilities to lodge youth under the
age of 18 who are alleged or adjudicated offenders. Bed space at Kitsap County
Juvenile Detention on a space available basis at the rate of$150.00 per day.
Attachments: 1. Contract Review Sheet
2. KC-064-24
Fiscal Impact for this Specific Action
Expenditure required for this specific action: $Fee for service up to $40,000.00
Related Revenue for this specific action: $Fee for service up to $40,000.00
Cost Savings for this specific action: $0
Net Fiscal Impact: $0
Source of Funds: Jefferson County
Fiscal Impact for Total Project
Project Costs: $0
Project Costs Savings: $0
Project Related Revenue: $0
Project Net Total: $0
Off ice/Departmental Review & Coordination
Office/Department Elected Off lclal/Department Director
Juvenile Michael S. Merringer
Contract Information
Date Original Contract Amount of Original Total Amount of
Contract Number or Amendment Contract Amendment Amended Contract
Approved
KC-064-24 Pending
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Kitsap County
CONTRACT REVIEW SHEET
(Chapter 3.56 KCC)
A. CONTRACT INFORMATION (for Contract Signing Authority,see KCC 3.56.075)
1. Contractor Jefferson County
2. Purpose Secure beds ace for Jefferson County detainees.
3. Contract Amount $Fee for service up to Disburse Receive
$40,000.00 X
4. Contract Term January 1, 2024—December 31, 2024
5. Contract Administrator Michael Merringer Phone 360.337.5465
6. Contract Control No. KC-064.29-2.q byivi
7. Fund Name Jefferson Count
8. Grant Funded Yes I No X
9. Accounting Worktag /Revenue, Spend Category, or Grant 9422.3370.2330
Approved: Michael S Merringer Date 11/08/2023
Department Director/Elected Official
B. AUDITOR— Funding Review
I. X Approved Not Approved
Reviewer Wanit Leenantihikul Date 10/31/2023
2. Comments:
C. ADMINISTRATIVE SERVICES DEPARTMENT—Risk Manager Review
1. 1 X jApproved I Not Approved
Reviewer Anastasia Johnson Date 11/08/2023
2. Comments:
D. ADMINISTRATIVE SERVICES DEPARTMENT— Budget Manager Review
1. 1 X jApproved Not Approved
Reviewer Aim6e Campbell Date 11/01/2023
2. Comments:
E. HUMAN RESOURCES —Human Resources Director Review
Signature only required it union or employment contract
1. Approved EjNot Approved
Reviewer Date
2. Comments:
F. INFORMATION SERVICES — Information Services Director Review
Signature only required it technology contract
1. Approved Not Approved
Reviewer Date
2. Comments:
G. PROSECUTING ATTORNEY
1. X jApproved as to Form Not Approved as to Form
Reviewer Kasi Walker Date 10/31/2023
2. Comments:
Date Approved by Authorized Contract Signer: Date
RETURN SIGNED ORIGINALS TO: Brandy McAllister @ MS- 28
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KC-064-24
AGRBEMEN'r FOR PROVISION Of JUVENILE DETENTION FACILITIES
BETWEEN KITSAP COUNTY AND JEFFERSON COUNTY !
This Agreement is for(lie provision of Juvenile Detention Facilities("Agreement")is entered into by and f i
between Kitsap County ("Kitsnp") and Jefferson County ("Jefferson"), both political subdivisions of f
Washington Slate.
RECITALS I
WHEREAS,Kilsnp County Is authorized by law to operate the Kitsap County Juvenile Detention Facility
("Detention Facility )to confine juvenlle offenders;
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WHEREAS,Jefferson County does not possess sufficient facilities to confine juvenile offenders; I
WHEREAS,Kitsnp County ling space available in its Detention Pncility and Is amonoblo to making such
Space available to confine Jefferson s Juvenile offenders,pursuant to the lawful aull►ority of Jefferson,for
a rate of compcnsntion as mutually agreed 10 by the prtrtles;And I
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WHERT?AS,Kitsap County and Jefferson Comity have determined that it would be mnhinily beneficial to
the parties to enter into this Agreement, j
AGRPP,MENT 1
NOW, 'I'H$RPI'ou% in consideration of the foregoing recitals which arc incorpornted herchi by this
reference,the parties agree as follows;
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SECTION I DEFINITIONS
1.I. "Admitted"or"Admission"of(lie Juvenile by Kitsap will occur whoa the Detention Facility staff
has advised Jofferson's Representative, that the Juvenile presented to the Detention Facility For
confinement has been accepted for admission by the Detention facility, the hooking process
completed,and Kilsnp County has taken physical control of the Juvenile.
1.2. "Additionnl Health Care Services"means arty medical,mental health,dental or other form of health
cane and/or trealment provided to a Juvenile not routinely provided by Kitsap's in-house health care
provider in the Detention facility, regnrdless of where such services are provided including, I
without limitation,cutergcncy medical services,prescriptions, laboratory tests, medical iurnging
services, neccssaty durable medical equipment, and any in-patient or out-pAticnl h-eahncnt or
referral.
1.3. "Bed-Day"menus any consecutive period of time exceeding 12 hours during which a Juvenile is in
the custody of the Kilsap County Juvenile Department Detention Facility,which includes booking.
IA "Booking" means the process in which the Juvenile's personal AM is recorded, Jefferson's
Representative confirms the Juvenile's identity and the InwPul basis for confinement,and lily other
screening process routinely required by the Detention Facility prior to Admission.
I.S. "Jefferson Representative"nncmrs an authorized member of the Jefferson County Shen-iff s Office
or other authorized representative of jeffersorr County.
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1.6. "Delenlion Facility"menus 10sap Comity Juvcuilo Department Detention Facility. i
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1.7. "Detention Malinger" n►cans the Manager of the Kilsap County Juvenile Detention Facility or
h is/l►er designee.
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1.8. "Gravely Disabled"means a person who,as a result of'it mental disorder,is in danger of serious
physical harm resulting from a failure to provide for his/her essential human needs of health or
safety; or manifests severe deterioration in routine fmictioning evidenced by repented and
escalating loss of cognitive or volitional control over his/her actions►md is not reccivimg such care
as is essoutinl for his/her hentth or safety. '
1.9. "Juvenile" means a youth under the chronological ago of eighteen years of age arrested on a
Jofferson County warrant or by Jefferson County's low enforcement officers for violation of a law
for which Coll(inernent of a juvenile is lawful.
1.10. "Partial Bed-Day"menus any consecutive period of time of 12 hours or less during which a Juvenile
to in the custody of the Kitsnp County Juvonilu Detention Facility,which includes Booking.
SECTION 2 SEIZVLCES } J
2.1. This Agreement Is limited to the detention of juveniles foroffenses which tire.within the jurisdiction j
of,and charged within,Jefferson County.
2.1 Kilsap ngrcos to accept Juveniles for conlnement in the Delenlion Facility nud Jefferson agrees to
compensate Kitsnp for such services as provided in this Agreement. ! i
2.3. Col fincment of a Juvenile will not exceed thirty,(30)consecutive calendar days,unless otherwise
agreed to by the County on a case-by-case basis.
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2.4. Kilsap will provide lite Juveniles confined In the Detention Facility wish access to [lie same
eduentiom,medical,donlal,and other services provides{to other juveniles confined in the Detention
Facility as required by law nud Kitsnp County policy and procedures.
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2.5. Juvenile Coml limn e. All Juveniles confined in the Detention Facility shall he subject to and t
expected to comply with all Delenlion Facility rules, including Ihose related to discipline,
emergency,safety nud security rules.
2.6. Juveniles Exceeding 18 Years. Upon the prior written request from Jefferson,Kitsnp may continue '
to confine Jefferson's Juveniles in the Dclenlion Facility beyond the ago of 18 yenrs,but in no even(
older than 21 yeas of age.
2.7. Right of Refusal, Kitsnp at all limes and for all purposes under this Agreement retains the absolute
right in its sole discretion to reject,limit,or ievoko(ho acceptance of any or a Juveuile(s),or any
olhw•person,for confinement in the Detention Facility at any time and for any reason whatsoever.
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2.8. Non-Deloniton Services. Court services, probation services,or the like,shall continue to be the
solo responsibility of Jefferson and are not sublecl to this Agreoment.
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SUCTION 3 TERM t !!
This Agreement shall commence on Januauy 1, 2024, and lenminnte on lleeeroben• 31, 2024, unless
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terminated or extended. This Agreement may be extended for additional consecutive one(1)year periods !
al the nuHunI written agreement of the parties,not to exceed a total of three(3)years. Neither party has mr
obligation to extend this Agreement, t
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SECTION 4 TERMINATION
This Agreement may be lenninated by either party,at the mutual convenience of the party,upon sixty(60)
days prior written notice to the Contract Representativo of the othor party. The notice shall identify the j
specific plan for accommodating(lie removal of the Juveniles affected by the termination. In Ile event of I
termination,Jeffersonn shall at its own expense,transport the Juveniles from the Detention Facility on or
before the effective dale of the termination.
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SECTION 5 COMPENSATION AND BILLING 1
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5.1. Belt-Day hate/Housing. Jefferson shall pay Kitsap a basic fee of One Hundred Fifty Dollars j
($150.00)per bed-day for every Juvenile confined in the Detention Facility. j
5.2. Partial Bed-Day Rate. Jefferson sbnll pay Kilsap a pntial bed-day fee of Seventy-five Dollars
$7S.00 per partial bed-day for every Juvenile confined in tiro Detention Focilily.
5.3. McJltod pf Billing. Kilsap will invoice Jefferson monthly for amounts due Kitsap under this
Agreement for services provided in the previous month.Such tees shall be due and payable by `
Jefferson within lhiaty(30)days from the billing(into. Account balances overdue 30 days or more t
will be subject to a service charge of 1%per month(12%per annum). Should collection become
Ilceessary, Jefferson shall be responsible for the payment of all collection costs, including i
reasonable attorney fees,associated wilh the collection of late payments.
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5.4. Annual Increase. The bed-day and partial bed-day rate shall be increased annually by one hundred i
percent(1000/0)of that percentage increase set forth In the All Urban Consumers Index(CPI-U)
(1982-1984-100) for the Seattle-TAcomra-Bellevue area as is specified by file Bureau of Labor
Statistics,United Slates Department of Labor for lire prior 12-month period ending in December;
provided,however,the increase shall not be more than six percent(6%)of tl(e amount for the prior
year.
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5.5. Other Costs. Jefferson shell promptly pay all other costs, including those for Additional Health j
Care Services to Kitsnp or third polies as provided herein. d
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SECTION 6 PRF?SLNTATION AND ADMISSION i
6.1. lrrior Vea'IGealion. Prior to presenting a Juvenile for confinement, the Jefferson Representative
s11811 contact (lie Detention Facility and obtain verification from the Detention Munger that the
Detention Facility may Admit the Juvenile for coil fineurcult and ensure the order authorizing
confinement contains a provision Authorizing the Detention Manager to provide emergency medical
treatment to the Juvenile. Prior verification does not guarantee Admission by the Detention
Facility.
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6.2. Presenlnlion. Whorl presenting a Juvenile to like Kitsap for confinement, the Jefferson County i
Representative shall remain at the Detention Facility will) the Juvenile and comply with all
requirements of this Seclion and all Detention Facility procedures and rules twill the Juvenile has
been admitted.
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6.3. Prohibilions.
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A. Any Juvenilo who is unconscious, under the influence of alcohol and/or drugs (as
determined by Kilsnp County), or Gravely Disabled may not be. Admilled into the
Detention Fneilily,
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R. Any Juvenile with significant injuries,or who rcpo►ts that he/she is currently experiencing
significant medical or mental healti►issues,may be Admitted in the Detention Facility only
when the Juvenile has been medically cleared for confined Detention by a medical doctor,
nurse p root itioner,or otter equivalent medical personnel,And approved by Kilsnp County.
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6.4. Cortiftcaljoll. Jefferson is At all times solely responsible,for determining ll►atall Juveniles presented
by the Jefferson Representative to Kilsop for confinement are Inwfully detained and confined,And
certifies rho scone by the not of presenting the Juvenile for confinement to the Detention Facility. {
Jefferson shall defend,indemnify, And hold Kilsap harmless as provided herein for any claim or
action resulting from the detention of n Juvenile wrongfully presented by Jefferson, or its i
reprosealative,to Kilsnp for confinement. !
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6.5. Intake Assessiriont. When presenting A Juvenile Ill file De(ention Facility for confinement, the
Jefferson Representative shall provide file Detention Facility staff with the following: i
A. Duratioa/Conditions —provide copies of All records in the possession pertaining to the j
Juvenile's confinement,which includes without limilation,all relevant couii orders which
identify the duration and other terms of coil finenncit. ;
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13. Rmengency Medical Treatment—ensure(he order of confinement contains authorization
for Director of Kilsap County Juvenile Detention Facility to provide the Juvenile !
emergency medical h'enhnent. �
C. lntake Assessment --provide nil informalion requested on (lie Detention Facility Intake i
Assessment aliached hereto its Exhibit A.
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1). Parental Consent(Medical Trealmunt)--provide a signed copy of the Parental Consent for
Medical 'il•en(ment and a copy of any medical insurance coverage inforn►alion for the `
Juvenile in the event the Juvenile, requires medical (realnnenl while in file Delendoo
Fncili(y,See Lxliibil B-ParenlAl Consent for Medical Trcam►ent. Jefferson is and remains i
responsible for obtaining nil consents and providing medical insurance coverage
information. I' j
E. Medical/metpal 1•lcalill Slates— provide a copy of(he JAvenile's medical records in (he t
Jeffersons possession and Advise the Detention Facility staff of all information known
about A Juvenile's medical and nnentni heallh status(current And historical), including the i
Juvenile's psychosexual history.
P. Drugs/Alcohol-- inform tine Detention Faoility staff of all information known About the
Juvenile's Alcohol and drug usage(current and historical).
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G. ADA Accommodadmis--infornn the 130cntion Faoilily sluff of ally known Accommodation !
needs of the Juvenile consistent Willi(he requiremon(s of the Americans with Disabilities i
Act. t
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1-1. Inforntntiott—provide all relevant information available regarding the Juvenile and such
outer information/documentation routinely required by(lie Detention Facility.
6.6. Admission, The Jefferson Representative transporting file Juvenile to the Detention Facility shall
romain fit the Detention Facility with the Juvenile unlit advised by the Detention Facility staff that
Ilse preliminmvy poltion of the hooking procedmo has been completed and the Juvenile has been
admitted into the Detention Facility.
6.7. Porsonal Prop y. Upon Admission of the htvenile for confinoment,Kitsap agrees to accept and
store dlo Juvenile's porsonal belongings iu an amount not to exceed a clay pack or equivalenl ill
vohtme. Any personal belongings exceeding this antottnt will require approval front County. Any t
personal property not removed from the Detention Facility by the Juvenile upon the Juvenile's l
relonso from the Detention Facility will bo deemed to be nbandoncd and nutontnticnlly become file
properly of(lie Kitsnp without file requirement of fulther corut action.
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6.8. Notice. Kitsap will use rensonably efforts to advise Jefferson if a Juvenile is being detained by
another law enforcement Agency on a wArranl issued by the Jefferson.
SEMON 7 LEGAL RHPREWNTATION-JUVENILE i
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Jefferson shall be responsible for responding to requests for legal assistance or legtnl representation made
by the Juvcnile coolined in the Detention Facility. Kitsap will notify Jefferson of any rcquosts for legal
assistance or legal representation ntndo by a Juvenile to a Kitsap cletonlion officer.
SECTION 8 rRANSFER AND RELBASC
8.1. Release. The Juvenile may he released from confinement from the Dotendon Fneilify as provided
below;
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A. IRgttest_ry Jefferson. 'fho Juvcnile may be relcnsed to the Jcfforson Representative upon t
written direc(iott or veriliod vembnl direction from the Jefferson Representative.
B. Court OrdedBnil. The Juvenile may be tolensed by valid corn(order or posting of bail.
C. 1•ea t e tt.The Juvenile may be reicased due to medical, mental health, dental treattuent or l
any other health care services not nvailnblo within the Detention Facility.
D. Finwigoncy/Catashothe. The Juvenile may be released in file event of any emergency or ('
coin slrophic condition occurring that poses a reasonably imminent danger to the safety of file i
Juvenile or Kiisnp personnel. The decision 10 release or)•cntove persons from (lie Detondon �
Facility will be tit file sole discretion of Kitsnp. In such casos, Kilsap will provide Jefferson ;
rensanable notice of the removal and shall exercise renponsble care for file safekeeping nod
custody of the Juvenilc(s)so removed. i
8.2. tesut�>tion of CustodX. Jefferson shall be deemed to have resumed custody of the Juvcnile upon }
Kitsap's presentation of the Juvcnile (o Jefferson, or Upon a Jefferson Representative taking ` l
physical control of the Juvenile, i
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SECTION 9 TRANSPORTATION AND SHCURI'I'Y i
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9.1. ll•n,,sporlaliott. Unless oilierwise ngrccd,Jofferson shall be responsible for nil Iransponia(ion of
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Juveniles, which Includes the delivery and pickup of llte Juveniles for all purposes under this i
Agreement. l
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9.2. Release. A Jefferson lepresentative shall be promptly available to pick up the Juvenile when I
released from the Detention Facility, regardless of the basis of the release. Promptly available i
means ho nediately available,and in no event longer than four(4)hours afler Jefferson receives
notice front Kitsap of tile,Juvenile's release. Notice for this purpose)tiny be a written or oral notice I
front Cite Detention Facility to Jefferson.
9.3. Reimburscmonl - Transiloltntion/Security. It) the event (lint Kitsnp provides the Ivanspoitatiou, I
regnrdlcss of Ilia reason, Jefferson shall be required to reinibursc Kilsap for all costs of !
trauspo►ialion and associated security incurred by Kitsap to secure emergent medical evaluations,
emergency treabnont and to support the reasonable necessary operational needs of(he Detention
Facility. Tile cost for transportation and custodial security little performed by Kitsap staff shall be
(lie Internal Rcvenuc Service milcngo rate in effect at the lone of the service performed and the I
current cost to provide a detention officer(currently$40.14 per officer par bout).
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SECTION 10 HEATH CARE �
10.1. Services frQyided. Upon Kilsap's Admission of the Juvenile, Kitsap will provide Ilia Juvenile at
no additional charge Ilia routine medical services that are readily available to other detainees from
Kilsap's in-house third-patty health care provider for which(he henlill care providerdoes not rends•
n separate billing for providing such service to a detainee. Services for which a separate billing is
provided arc considered Additional liealllt Cnro Services.
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10.2. Ike intbilrseutent. Jefferson shall reimburse Kitsap for its proportion of all Additional Health Care
Services and associated costs and expenses in providing such services ►o a Juvenile.
Reimbursement shall be paid directly to Kitsnp or third parties,as directed by Kitsap.
10.3, Hospitalization. Ill(he event a Juvenile is hospitalized,Kitsap will advise Jefferson. Jefferson's '
Representative will advise Kitsap if Jefferson will be providing the security or requests Kitsnp to
do so. If Jefferson is to provide the custodial security,the Juvenile shall he released to(lie custody
of Jefferson. If Kitsnp agrees to provide the custodial security for the Jtivcnlle,Jefferson shall be
responsible for reimbursing Kilsap for all costs associated with Ilia transportation and custodial t '
security,as provided in Section 9.
10A. Emer e►cy enc►' et tC�rr_e-(91L idcll?acililX`N iftcldion. Kitsnp will use reasonable efforts !
to notify Jefferson within four(4) business hours of transport (Monday- Friday, 9am- 5pm) of
emergent care for a Juvenile outside llte Detention Facility. For non-emergent core onside of the
facility,Kitsap will use reasonable efforts to notify Jefferson before noon oil the nox(business day
after[lie transport occurs. tack of notice will not relieve Jefferson of its reimtbnesenenl obligations
to Kitsap County.
10.5. No WaiKer of Right to Sack Reinibursemetil. Nothing in this Agreement shall be consUued to
waive the rights of either party to seek reimbursement for•costs front the Department of Social and
Health Services,or front llte Juvenile, his or her parent/guardian,or ally other responsible Ihird-
palty.
SECTION I I INSURANCE AND INDEMNIFICATION
11.1. Insurance. Kitsap and Jefferson shall maintain,throughout the term of this Agreement,insurance I!
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adequalo to protect both lint-Hos against claims that'tiny arise as a result of(lie,performance of this
Agreement. Such insurance shall be placed with responsible insurers, self-Insured, or carried
through participation in at) hisuralrce pool at levels of coverage adequate to protect Kilsnp and j
Jefferson against loss,and as ordinarily carried by municipalities engaged in similar oprrnlions. I
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Upon request of the other party, Kilsap and Jefferson shall provide evidence of liability coverage.
1.?.. Indemnification, Jcffcrson agrees to dofend, indcmt►ify and hold harmless Kilsap, its appointed
and elected officials,omployees and agents from and against fill liability, loss,cost,damage and 1
expense whatsoever, including costs mud attorney's fees in defense thereof because of actions,
claims or lawsuits alleging damages sustained by any person or property including death at any
lime resulting thereof,arising from of alleged to have arisen from:i)Jefferson's performance under i
this Agreement or as a consequence of filly wrongful or uogligont[lots or omission of Jefferson,its
appointed and elected officials,enuPloycos and agents;ii)the wrongful detention of n Juvenile as a
result of Jefferson's actions or failure to act;and/or iii)failure or refusal to timely release it Juvenile
Its It result of Jefferson's actions or failure to net.
11.3. To the extent the claim,damages, losses and expenses are cause by intentional acts of or by the
concurrent negligence of Kilsfip County, its officers, agents, or anployces, Jefferson's
Inden►nification obligation hereunder shall be limited to Jefferson's proportionato share of liability t
as agreed to by Iho parties to this Agreement os'determined by a court of competent jurisdiction.
11.4. Kilsnp agrees to defend,indemnify aul hold harmless Jefferson,its appointed and elected officials,
employees and agents from and against all liability,loss,cost,damage and expense inelodiag costs
and attorney's fees in defense thereof because of actions, claims or lawsuits alleging damages j
sustained by any person or property including death at any lime resulting thereof,arising from,or
alleged to have arisen from:1)Ki(sap's performance under(his Agreement or as a consequence of
any wrongful or negligent acts or omission of Kitsap County, its appointed and elected officials,
employees and agents;ii)wrongful deteutiort of a Juvenile ns a resull of Kitsap's actions or failure
to act;and/or iii)Kilsap County's failure or refusal to timely release a Juvenile.
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11.5. To the extent the claim,damages, losses and expenses are caused by intentional acts of or by Ilse i
concurrent negligence of Jefferson, its officers, agents, or employees, Kitsap's indemnifica(iou
obligation hereunder shall be limited to Kitsap County's proportionale share of liability as agreed j
to by the parties to this Agreement or determined by a court of conareicnt jurisdiction.
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11.6. Solely for(he purposes of(his indemuifiention Provision,Jefferson expressly waives ally imnunuity t
derived from 'title 51 (Industrial insurance) of(he Revised Code of Washington or Jefferson's
equivalent thereof,and acknowledges that this waiver was mutually agreed upon by the parties. i
113. O li gationsMotico of Claim. Kilsnp will ptvvidc Jefferson notice of the assertion of liability by a
third party that may give rise to it Claim by Kilsnp against Jefferson based on the indcmmity {
contained herein. Jefferson shall promptly advise Kilsnp in writing,which shnll in no cvenl exceed
14 calendar days from the notice date, whether Jefferson accepts or denies tender of the claim.
Jefferson shall reimburse Kilsnp for all fogs and costs of defense whether incurred before or after
the notice of claim. Jefferson shall keep Kitsap timely and fully informed through all stages of the
defense and promptly respond to and comply with County's requests for information. Kilsap at all
times reserves the right,bill not the obligation,to Participate in(he defense and such participation f
shall not constitute a waiver of leffetson's indemnity and defense obligations under the Coalract,
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St?CTION 12 GOVERNING; LAW
Govern& tv Ve to. The Agreement,and the Juvenile(s)confined under(his Agrcoment,shall be made
under,construed in accordance with,and governed by tile,laws of the State of Washington,without regard
to conflicts of law or choice of law provisions. Any action arising out of,related to or-in connection will 4
this Agreementshall bo instituted and maintained only in a court ofcompelenl jurisdiction in Kitsap County, ;
Washington or as provided by RCW 36.01.050. I
SECTION 13 CONT1tAC'1'1tEP[tESEN'1'A'l'1VES
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Unless of ierwise provided herein,any required notice will be in writing and deemed given and received
either on the date personally served to(he ofher party's Confracl Rcpresentalivo or on Ilia third clay after the +
date of the postmark of deposit by registered or certified first-class U.S.mail,postage prepaid and properly 1
addressed to the Contract Represenlative as follows:
ou lx: l
Michael S.Merringer,Director i
Kitsap County Juvenile and Family Court Services
1338 SW Old Cliflon Road
Port Orchard,WA 98367
,Tcf erson:
Barbara L.Carr,Director
Jefferson County Juvenile and Family Court Services 1 f
1820 Jefferson St•cet i
PO Box 1220
Port Townsend,WA 98368.0920
SECITON 14 NUN-DISCIUMINATION
'file parties in the performance of this Agreement shall not discriminate against any person on file basis of {
race, color, Creed, religion, national origin, Age, sex, marital status, sexual orientation, veteran slatus, i
disability,or other ch•comstanco prohibited by federal,state,or local late,and shall comply with Tille V1
of the Civil Rights Act of 1964,P.L.88 354 And Americans with Disabilities Act of 1990,
SECTION 15 INDEPHNDENT CONTRACTOR
For all purposes,each party will net in its individual capacity And not As nn Agent,employee,patner,joint
venture,or associate of file other.Am employee,agent,or subcontractor of one pa+ty shall not be deemed
or construed to be the employee,agent or subcontractor of Ilia other for any purpose whatsoever including
responsibility for any federal or state tax,industrial insurance or social security liability.
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SECTION 16 ACCESS AND RECORDS
16.1. Acccss—Dclenlion Facility. Jefferson shall have the right to inspect,a(mutually agreeable times,
file Detention Facility in order to confirm Kitsap maintains standards Acceptable to Jefferson And
that its detainees are fremcd appropriately. Kitsap agrees to manage, maintain And operate its !
Detention Facility consistent with Applicable federal,slate and local laws.
I6.2. A,cess fo Juveniles. Jefferson law enforcement shall have file right to interview Juveniles At Any
reasonable time within lho Detention Facility And the option to use(Ile Detention Facility Interview l
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16.3. Records. Kitsap agrees to maintain A system of record keeping relative to the booking And
confinement of each Juvenile consistent with the record keeping by Kilsap for all other detainees.
Kiisnp will keep records of all medical,mental ltonllh or dental services it provides to A Juvenile as
required bylaw. Kiisnp agrees to share nit inforn►Alion,including insurance information,regarding t
a Juvenile Willi Jefferson as Authorized by law. I
SECTION 17 OBNERALPROVISIONS
17.1. Force Majcure. Neilhur party shall be in dcfaull by reason of any White in performance of this !
Agreement if such failure n•ises out of causes beyond their reasonable control and without the fault
or negligence of said party including Acts of God,terrorism nod other acts of public enemy,war, t
epidemics or quarantine res(rictions. ;
17.2, No Wni cr. No Waiver of any right under this Agreement shall be effective unloss mado in writing
by nit Authorized representative of the party to be bound Iltereby. Fnilure to insist upon (till
performance on any occasion shall not constiluto consent to or Waiver of Any continuation of
nonperformance or any later nonperfor+naneo; nor does payment of a billing or continued
performanco,after notice of n deficiency in performance,conslinttcs Acquiescence thereto.
17.3. pj:ior•ilx, Tho Detention Facility policies and rules shall Apply for nit purposes,unless they conflict
with the terns And conditions of this Agreement. In the event of conflict, this Agreement Will
control.
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17.4. Modificatioll. No suppleutent,modification,or amendment of tiny term of this Agreement will be
deemed binding or effective unless in writing and signed by both parties.
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17.5. Ass i9nnrent/Ode ati . Neither tinily may assign or delegato its rights, nor its responsibilities i
under this Agreement to a third party,without the prior written consent of the other party. Any a
purported assignment or delegallon in violation of the subsection is void.
17.6. Soverabilily. The provisions of this Agreement Arc severable. Any term or condition of tho
Agreement or application thereof deemed to be illegal, hwnlid or uncnforcenble, in whole or in
pat-(, shall not affect any other torn or condition of the Agreement And the pnriies' rights And
obligations will be construed And enforced As If the Agreement did not contain the pnrticulnr
provision.
17.7. Third-I'aely Neneficlgty. Nothing under this Agreement shall be construed to give Any rights or
benefits in the Agreement to anyone other 111nn Kitsap end Jefferson, And Ail duties and
responsibilities undetlaken pursuant to This Agreement will be for the sole and exclusive benefit of
Kitsap And Jefferson,And not for Ilse benefit of Any other party.
17.8. Mo Waive,r. Either pmty's failure to insist on strict performanco of any lerm or condition of the i
Agreement shall not be.deemed A waiver of Hint lerm or condition even if the party Accepting or
Acquiescing in the nonconforming performance knows of llre nature of the performance And fails !
to object to it. ! +{
I I 17.9. Entire Agrucnwnt. The parties acknowledge that this Agreement is the product of negolinlion
between the pnrlics and represents the unlire Agreement of the pm•tics Willi respect to its subject
matter.All previous Agreements And rept•cscntations,whether oral or wrillcn,entered into prior to
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this Agreement aru horeby revoked tied superseded.
17.10. Provisions Required by Law. Each and every provision of law and any clause required by law to
be in the Agreement shall be read and enforced as though it were included herein and if through
mistake or otherwise any such provision is not inserted,or is not correctly inserted,then upon llte
application of either patty the Agreement shall forthwith be physically amended to make such
insertion or correction.
17.11. Counterparts/Electronic Si tags taros. 'fhis Agreement cony be executed by the patties in Any number
of separate counterparts,each of which when executed and delivered shall be deemed an original,
and nll such counterparts shall together constitute one original document.All signatures need not
be on the same counterpart.A facsimile,entnil,or other electronically delivered signatures of the
parties shall be deemed to constitute original signatures and deented to constitute duplicate
originals.
17.12. Survival. Those provisions of the Agreement that by their sense and purpose should survive
expiration or terminntion of the Agreement shall so survive such as references to compensation and
indemnification.Those provisions include, bill are not limited to, Sections 5 (Compensation and
[tilling); 6(Presentntion and Admission); 9( )-ansporlation and Security); 10 (1lcnllh Care); I I
(Insurance and Indenrnificnlion); 12 (Governing Lnw); 15 (Independent Contractor) and 17
(General Provisions).
17.13. Aullimizalion. Any nuthoriulions,uclians required,or permitted to be taken,And tiny document
required or permitted to be execuled under(his Agreement will be taken or executed only by n duly
authorized representative of the patty. Each party warrants and represents to lite other that the
person signing below has been properly authorized and empowered to execule this Agreement on
behalf of the Patty for whom they sign.
Approved and Executed this I(of W o-2023 Approved and lixeculed this2j oft ovcL-1�3023
HOARD OF COUNTY COMMISSIONERS BOARD OF COUNTY COMMISSIONERS
tEFF ON OUN'fY,WASIIINGTON I<l'I:SAP COVpipJi-f�Y,WASSHING'fON
M; . OTMERTON,Chair — - CI IARLOT7,GARRIDO,Chair --- —
IC E DE W,Con niissioncr—— ICA'I'IIF,R F.T.WAITERS,Comnpissioncr
E DI EISENH . ,Cotnuissione• J CHRISTINE ROLFES,Commissioner
A'I`I'EST: `r� C.�� � Q.Wf4 _ AI'fIiSI': —�-
(`a�.2{�n 611 f'rrw •/�L(��y(c Jr1(4- QoAz1 Dann Daniels,Clerk of the Ronrd
ApproveO as to form only:
. _��..-�� November 30,2023
Philip C.Hunsucker - ---- e•••e
Chief Civil Deputy Prosecttlin Attorney
,d`ON COUun County
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Lit I'age 10 ill'I`1 �';�'Y/(�(3�•••.�
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'•,T"!e OF
RAHIB11F A
DE.TEWION FACILITY INTAKE ASSWSSWIS11'
Juvenile Name: DOB: JCS 11:
Address Phone:
Legal Guardian: LG DOB:
Address: LG Phone:
Examiner's Observations
Vitals: Temp: Height Weight i
1. Consciousness concerns(e.g, unable to speak smoothly I with coherent thought) Yes No
Describe:
2. Signs of drug or alcohol withdrawals(e.g.seizure,shakes,pinpoint pupils,vomiting) Yes No
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Last alcohol or substance use whallwhen:
3. Injury I trauma concerns(e.g.sign of head Injury or open wounds) Yes No
Doscrlbe;
4. Breathing oonoerns(e.g.unable to complete sentences,or alters posture to breath) Yes No
Describe.,
G. Infection oonoerns(no fever,night sweats,weight loss,cough,vomiting,diarrhea) Yes No
Describe: i
6. Acute skin concerns(e.g.spreading rash,swelling,discharge,needle marks) Yes No
Descrlbe: i
Currently pregnant Yes No
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First day of last erlod:
• f"Yes"to any, follow ER protocol and inform on-call PCHS medical provider that day
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8. cute behavioral eonoorns(e.g.suicidal ideation or assaultive) Yes No
Desorlbe:
• If"Yes",follow ER protocol and Inform County Behavioral Health Provider that day
9. PHYSICAL HEALTH CONCERNS: (Circle anylall that apply) Yes No
Asthma,Diabetes Seizures Kidney I Liver problems HIV TB hepatitis)
10 MENTAL HEALTH CONCERNS: (circle anylall that apply) Yes No
(Bipolar,Eating disorder,PTSD,Psychosis,Overdose history,Suicidal Ideation
11. Food, Drug,Latex Allergies(llstbelow) Yes No
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Allen Reaction
Allergy: Reaction
12. Medications (list below) Yes No
Name: Dose: Freq:
Name: Dose: Freq:
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Name: Dose: Freq:
4 Crtll PCHS ai lithe of bookhtg if tletninee has utedicatinns brut NOT twilit thentl
Detention Officer: Date: Time:
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EXHIBIT B
PARENTAL CONSENT FOR MEDICAL TREA11YMEN'r
KITSAP COUNTY JUVENILE DETENTION CENTER
HEALTH SF.RVICCS
Parental Consent for Medical Treatment I
1, parent/legal guardian of
a detainee at the Kitsap County Juvenile Detention Facility(KCJDF),do hereby give my consent for routine and/or emergent medical or dcnlal
care and/or immunizations,as deemed necessary by the Health Services staff or the Detention Specialist staff.
lit the event my child develops a medical or dental problem beyond(Ire capabilities of the KCJDF I leallh Services,1 outhorize the medical or
dental facility and the medical or dental provider to which my ehild is referred,to evaluate and(real as indicated.
-I further nuthorize the medical or dental facility and the medical or dental provider to release such information as may be needed for the
completion of hospital claims,to any insurer or to the KCJDF and Health Services staff for the determination of follow-up treatment, i
1 also agree to be Financially responsible for any and all medical and dental care,including prescriptions tint may be necessary for lily child.
I further authorize the KCJDF staff,under the direction of the Health Services staff,to achninister any approved prescription or over dre I
counter medications,to my child pursuant to the prescribed medical indications and directions on the container. All approved medications
given my child shall be appropriately recorded.
'PARENT NOTIFICATION:
EJIPAA rights notification available online and/or available for print npon request
Visitation tithes and procedure have been explained
Court time and/or probable-cause,weekend procedure has been explained
Medical lustnauce: —Group: Policy/h _
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C RE TEAM:
Primary care provider(PCP): Name: _ _ Phone:_
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Specialists: Name: _ Phone:
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Case manager(DSEIS,school,etc)? Name: Phone:
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•Health Services staff to uolO/coordinate efforls with care town otdshle detention censer as able/appropriate.
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Other information we should know about your child?
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This uuthorizalion is valid from (his dnte of this nuNtorization until(he utinor has completed all detention Nine under fills Cause
Number as ordered by(he Court,or until the minor has reached the age of consent.
Parent/Guardian/Other `- — - —-- Date Thile
DOM
Detention Officer/Probation Officer Date Time !
V11RHAI,Consent
Verbal consent given by parent and/or legal guardian of named
juvenile,for the medical and/or dental care listed above by Ielophone conferunvo with the Detention intake Officer(s).
(Two Detention Officers'signatures are required when receiving verbal medical consent) I
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Detention Officer 111 DON Date: Time:
Detention Officer 112 DON Dole: E'imc:
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Updated for use effective 12/01/2023
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Consent Agenda
Regular Agenda
JEFFERSON COUNTY
BOARD Or COUNTY COMMISSIONERS
AGENDA IIEQUEST
TO: Board of Commissioners
FROM: Shannon Burns
DATE: D;,e C A,Ibt i 1,t'207-'7
RE: Interlocal Agreement between Kitsap Count),
and Jefferson County—Detention Facilities
STATEMENT OF ISSUE:
Kitsap County provides secure detention services for Jefferson County Juvenile and family
Services.This Inierlocal Agreement for 2024 reflects an"as needed"contract for beds in
standard detention.
ANALYSIS:
Our contractual arrangement with Kitsap County for detention services is one that we are
happy to continue. Kitsap County has kept their cost-per-bed at a minimal charge and has a
history of providing mental health, substance abuse, medical care and educational services
with the utmost care. This current contract reflects an"as needed"agreement charging$150
per day for standard detention of Jefferson County Youth.
j FISCAL IMPACT:
Funds are included in my 2024-2025 budget.
RECOMMENDATION:
That the Board sign the contract with Kitsap County for standard detention beds at Kitsap
Youth Center as presented.
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Mark McC ey,County Admin Ntrato Date
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CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACr WI'l'll: KilsapCounly Contract'No: KC-2024
Contract For: Juvenile Detention Facility 1'ernl: January 1,2024-December 31,2024
COUNTY DEPARTMENT: Juvenile and Family CourtServi=
Contact Person: Shannon Burns
Contact Phone: (360)385-9190
Contact email: sbumsigico jorferson.Wa us
AMOUNT: As Needed: $150 por day per bed use PROCESS: EXCnlpt front Bld I)rocess
Revenue: Cooperative Purchase
Expenditure: up to$55.0001ncrudedinbudget Competitive Scaled Bid
Matching funds Required: Small Works Roster
Sources(s)ol'Matching Funds Vendor list Bid
Fund tt RFP or RFQ
Nlunis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COM ' IANCE WITH.IC'C AND CIIAPTER 42.23 1R.CW.
CERTIFIED: ❑■ N/A:❑ _ ✓_` S 1l
Signature l IDiltc
STEP 2: DEPARTMENT CERTIFIES Tl1E PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) IIAS NOT IEEN DEBARRED III' ANY FEDERAL, STATE, OR LOCAL.
AGENCY.
CERTIFIED: E N/A: ❑
Signature late
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Losernelic):
Electronically approved by Risk Management on 11/30/2023.
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STEP 4: PROSECt1TING ATTORNEY REVIEW(will be added electronically through Laserfichc):
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Electronically approved as to form by PAO on 11/30/2023.
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STEP 5: DEPARTMENT MAKES REVISIONS & REStIBMTTS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6:CONTRACTOR SIGNS
STEP 7:SUBMIT TO BOCC FOR APPROVAL
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