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Home My WebLink AboutCONSENT LTAC Visitor Bureau Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: 'lu ,73, x.-7/ SUBJECT: AGREEMENT re: 2025 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$109,500; Olympic Peninsula Visitor Bureau STATEMENT OF ISSUE: This agreement provides grant funding for 2025 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 22, 2024 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 9, 2024. FISCAL IMPACT: Olympic Peninsula Visitor Bureau $109,500 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: Mark McCauley ounty Administrator Date. . CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Olympic Peninsula Visitor Bureau Contract No: LTAC OPTC Contract For: Lodging Tax Funding for Olympic Peninsula Tourism Comm,ssion Term: Jan-Dec 2025 COUNTY DEPARTMENT: County Administrator Contact Person: Adiel McKnight Contact Phone: 102 Contact email: afmcknight@co.jefferson.wa.us AMOUNT: $109,500 PROCESS: _ Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $109,500 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds .— Vendor List Bid Fund # 125 ,� RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES Cq LIA IT C 355.980 AND CHAPTER 42.23 RCW. CERTIFIED: N/A:0 /2'/9 , Signature to STEP 2: DEPARTMENT CERTIFIES THE PERSON POSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT EEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: El V f'./'19 21/' Signatur Date STEP 3: RISK MANAGEMENT REVIEW(will be added tronically through Laserfiche): Electronically approved by Risk Management on 12/20/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/19/2024. Template pre-approved by PAO. Thank you for making the corrections. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL AGREEMENT FOR 2025 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR PENINSULA TRAILS COALITION This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and PENINSULA TRAILS COALITION("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 602 071 631; and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$35,700 for the purposes recommended by the LTAC("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2025 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT'S proposal for the 2025 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2025. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 1 of 43 iii. On or before January 31, 2026 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel- Motel Funding for the 2025 fiscal year. b. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2026. d. By February 28th of each year provide all of the following information on EXHIBIT D, attached hereto and incorporated by reference for the previous year. i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2025 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2025 and ending on December 31, 2025, except for the reports required in Section 2, which are due January 31, 2026 and February 28,2026. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 2 of 43 5. ASSIGNMENT A party's interests in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance: LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 3 of 43 a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limit of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and m I e p oyee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents.No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 4 of 43 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED • RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 5 of 43 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims,matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a) controlling law; (b) insurance; and, (c) indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 6 of 43 JEFFERSON COUNTY WASHINGTON OLYMPIC PENINSULA VISITOR BUREAU Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Kate Dean, Chair Date Signature By: Name: Greg Brotherton, Commissioner Date Title: By: Date: Heidi Eisenhour, Commissioner Date SEAL: ATTEST: Carolyn Galloway, CMC Date Clerk of the Board Approved as to form only: for 12/20/2024 hilip C. unsucker, Date Chief Civil Deputy Prosecuting Attorney LTAC Grant Award Agreement for OLYMPIC PENINSULA VISITOR BUREAU Page 7 of 43 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award Itemized list of proposed enhancements Site revegetation work $5,000 Site fencing work $5,000 Site safety features $ $5,000 Site signage $5,000 Work on Phase 2 of the Hall Baetz Viewpoint, for a total of$20,000, which includes sanicans are a critical tourism-related facility throughout the trail system. Jefferson County has historically covered the cost, but PTC proposes assuming that cost in both Clallam and Jefferson Counties. This is a public health and safety dimension of the experience, and a distinct need of the ODT. In consultation with Jefferson County Public Works, the Peninsula Trails Coalition is requesting LTAC support for the sanicans in Jefferson County. There are currently 3 sanicans, at the Port of Port Townsend, Trailhead Park in Cape George trailhead, and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more, one north of the Discovery Bay trains, and one at the Gardiner Community Center. Each one cost $2,300/year, with an additional $400/month for units to be serviced twice a week, for a total cost of$2,700 per sanican. Sanicans County-wide $13,500 In 2023, the Peninsula Trails Coalition spent $1,090 for 6 months of renting maintenance equipment for work on the Larry Scott Trail. Costs are yet to be known for 2024, and the cost will likely increase in 2025. Rental of maintenance equipment $1,200 In addition to renting maintenance equipment, we hope to purchase a Stihl weed whacker in 2025 for maintenance of the Larry Scott Trail. This is estimated to cost around $1,000. Stihl weed whacker$1,000 LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 8 of 43 EXHIBIT B RECIPIENT'S PROPOSAL PENINSULA TRAILS COALITION REQUEST FOR PROPOSAL ATTACHED LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 9 of 43 2025 Request for Proposal Packet Lodging Tax/Tourism Promotion This packet is for the 2025 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON-PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: FRIDAY OCTOBER 4, 2024 by 4:30 pm Digital Delivery only for Proposals to afmcknight(a�co.iefferson.wa.us 2025 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2025 and paid for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. • Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2025. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. • At the time of implementation, tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. • Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete proposals may not be considered by LTAC. • To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknight a co.lefferson.wa.us by the deadline listed above. • The preferred format for a digital application is a single PDF file attached to an email. If necessary, multiple files in either PDF or Microsoft Word may be attached to a single email as a complete digital application. • All documents filed with the County are public records, potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 10 of 43 2025 Proposal Checklist for Tourism Promotion Activities Organization Name Peninsula Trails Coalition Event Name, if different Enhancement of the Visitor Experience of the Olympic Discovery Trail Proposed Contract Amount: $35,700 Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: X Signed and Dated Proposal Summary Sheet X Section 1 - Itemized list of proposed services and estimated costs. X Section 2 - Proposal Questions. X Section 3 - Proposed 2025 promotion, facility, event or activity budget. X Section 3 — 2024 budget and year-to-date income and expense statement(s). X Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. X Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknightCa�co.jefferson.wa.us by FRIDAY OCTOBER 4, 2024. Documents submitted to the County are public records, potentially eligible for release. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 11 of 43 2025 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked) Electronically to Email Address: afmcknight@co.iefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name Peninsula Trails Coalition Organization Address PO Box 1836, Port Angeles, WA 98362 Contact Name Jeff Bohman Contact Address PO Box 1836, Port Angeles, WA 98362 Day Phone (360) 477-8881 Evening or Cell Phone same E-Mail Address jrbohman(a�icloud.com, grantsCa�olympicdiscoverytrail.org Facility/Event (if applicable) Enhancement of the Visitor Experience of the Olympic Discovery Trail Total Lodging Tax Request: $35,700 Estimated 2025 org. operating budget (Incl. Lodging Tax funds) $408,929 If asking for funds for a specific Dollar Amount event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for $ specific event and festival funding requests. $ Total Project Revenue Budget $ Did your organization receive Lodging Tax Funds from the County in 2024? X yes no I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: `�� /`� -�- Date: 10/3/24 Print Name and Title: Jeffrey R Bohman, President, Peninsula Trails Coalition LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 12 of 43 1 . Itemized List of Proposed Tourism Promotion Services Organization (or Event) Name: Enhancement of the Visitor Experience of the Olympic Discovery Trail In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, facility, event or activity, including quantities and costs (see examples at bottom of page). Itemized list of proposed enhancements: Work on Phase 2 of the Hall Baetz Viewpoint,for a total of$20,000, which includes: Site revegetation work $5,000 Site fencing work $5,000 Site safety features$ $5,000 Site signage $5,000 Sanicans are a critical tourism-related facility throughout the trail system. Jefferson County has historically covered the cost, but PTC proposes assuming that cost in both Clallam and Jefferson Counties. This is a public health and safety dimension of the experience, and a distinct need of the ODT. In consultation with Jefferson County Public Works, the Peninsula Trails Coalition is requesting LTAC support for the sanicans in Jefferson County. There are currently 3 sanicans, at the Port of Port Townsend,Trailhead Park in Cape George trailhead, and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more, one north of the Discovery Bay trains, and one at the Gardiner Community Center. Each one cost$2,300/year, with an additional $400/month for units to be serviced twice a week,for a total cost of$2,700 per sanican. Sanicans County-wide $13,500 In 2023,the Peninsula Trails Coalition spent$1,090 for 6 months of renting maintenance equipment for work on the Larry Scott Trail. Costs are yet to be known for 2024, and the cost will likely increase in 2025. Rental of maintenance equipment $1,200 In addition to rentingmaintenance equipment, we hope to purchase a Stihl weed whacker in 2025 for P maintenance of the Larry Scott Trail. This is estimated to cost around $1,000. Stihl weed whacker $1,000 LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 13 of 43 Examples of how to list your proposed tourism promotion services or event(please be as specific AS POSSIBLE about the services, quantities,the tourism market, distribution method, and cost): 10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham,April-June 2018 $1,835 The rack cards will promote an event/hotel/restaurant promotional package. Design and printing $1,250 Distribution by XYZ Company $ 500 5 hours of staff time at$17.00 per hour to write copy, edit and proof the cards $ 85 1/3 page black and white event promotional advertisement in XYZ Magazine,July 2018 edition $1,500 XYZ Magazine has 250,000 subscribers in western and northwest states.This 1/3-page ad will be part of a full-page advertisement being coordinated by the VCB.XYZ Magazine will match the value of the advertisement with a feature article on Jefferson County and the event in the same edition. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 14 of 43 2. Proposal Questions Please confine your answers to no more than one page for each question. 1. Tell us about your promotion, facility, event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, facility, event or activity including its purpose, history, etc.), and describe your organization's track record. The Olympic Discovery Trail, including the Larry Scott segment, creates an outdoor recreation and active transportation backbone for the North Olympic Peninsula attracting day users who shop and dine locally, running and biking event participants who bring along family/friends who shop, dine and stay overnight in campgrounds and other lodging, and long distance travelers who use the entire 135-mile route of the trail, visit county and state parks, the Olympic NP, shop, dine, and stay multiple nights. The Olympic Discovery Trail is often the primary reason people visit the area. The Hall Baetz Viewpoint, located at the junction of Highway 20 and 101 and overlooking Discovery Bay offers a primary engagement point for tourists visiting East Jefferson County. The Peninsula Trails Coalition has been spearheading the development of this trail-oriented facility because the viewpoint will become a key locus for two trails currently under development- 1)the Hood Canal Bridge to Olympic Discovery Trail connector and 2)the Olympic Discovery Trail (and co-located Pacific Northwest National Scenic Trail) section from Four Corners through Eaglemount to Discovery Bay which will move trail users off Highway 20. The Viewpoint honors the memory of Mr. Baetz, who was instrumental in the planning, promotion, and development of the ODT in this area. The Viewpoint will consist of a rustic log shelter building, parking for 8-10 cars, a bathroom facility, and water&electrical service. In summary,this new scenic viewpoint will increase tourism by capitalizing on the visual appeal,diversifying tourism offerings, enhancing the infrastructure associated with the ODT, and can be enjoyed year-round, making it a valuable tourism asset for Jefferson County. As this grant is being written, site preparation is underway, and we are planning a ribbon cutting event in October.Additional work, which we are referring to as Phase 2, will be ongoing after that ribbon cutting. That includes some revegetation of the site, fencing, safety features, and signage. In addition to the work planned for Hall Baetz Viewpoint, we are also planning for some other improvements of the trail system that will increase the appeal of the Olympic Discovery Trail including the Larry Scott Trail segment. Those include: • The addition of 2 new locations for sanicans and taking on the cost of the 3 existing sanicans. • Keeping the trail well maintained The items proposed here enhance the visitor's experience by providing a wildlife viewing spot along the way, keeping the trail well maintained, and providing sanicans. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 15 of 43 2. If this is a continuing promotion, facility or event, how is it different than in the past? Hall Baetz Viewpoint is a newly proposed tourist facility. This funding will help with phase II costs, including revegetation of the site, fencing, safety features, and signage. Everything else is a continuation of existing programs, though improvements are planned, including: • Sanicans have historically been provided by Jefferson County, but PTC proposes taking on that responsibility, as well as adding sanicans in 2 new locations. There are currently 3 sanicans, at the Port of Port Townsend, Trailhead Park in Cape George trailhead, and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more, one north of the Discovery Bay trains, and one at the Gardiner Community Center. • PTC will continue to rent maintenance equipment, but will add to the tools we own by purchasing a Stihl weed whacker which will see a lot of use along the Larry Scott Trail. 3. Describe how you intend to market/promote your promotion, facility, event or activity to potential tourists who reside outside Jefferson County. a) If an event, the date of the event N/A b) The timeline for the tourism promotion activity you are proposing (e.g. May through July, 2025) Year-round c) Target Audience Visitors from 50+ miles away d) Promotion methods you intend to use to reach the target audience. Social media, trails magazines, and trail stories on social media. Social media engagement has played a pivotal role in our efforts to attract potential visitors and engage with repeat visitors. We continue to collaborate with social marketing media professionals,which has resulted in a broadening of our reach. e) Describe how you will promote overnight stays at Jefferson County lodging establishments. Working with visitor centers, businesses and lodging close to trail to promote trail, social media stories emphasizing multi-day itineraries. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 16 of 43 f) If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organization and describe the nature of the collaboration: The process through which the Hall Baetz Viewpoint is becoming a reality is a model of how a diversity of stakeholders—private citizens, volunteers, municipalities, counties, tribes, federal and state agencies, nonprofits, cyclists, runners, equestrians, etc.—can and must work together in their shared quest for community. This project was initiated with private donations pledged by family,friends and colleagues of Hall Baetz in 2020. That initiative led to consultations with the former, current, and future landowners as well as the local and tribal jurisdictions throughout 2021,which confirmed the acceptability of pursuing the HBV project at the proposed location. Subsequent steps to achieve the design and permitting involved partnerships with local non-profit organizations; consultation with multiple local, state, and federal agencies; paid technical expertise in multiple disciplines; and permitting review and approval from those same local, state, and federal agencies. Early stages of project construction have included donated and discounted logs for the viewing structure, which were harvested by the Jefferson Land Trust(the current HBV site landowner)as part of a sustainable forest maintenance activity in the nearby Chimacum Ridge community forest. The logs were transported to the pre-fabrication site via donated trucking services. The structure's design was performed with the donated services of the Jamestown S'Klallam Tribe's retired senior totem carver. Materials required for the upcoming site work have been donated by the Lower Elwha Klallam Tribe and a local contractor. Utility installation is being donated and performed by the former landowner,who also operates the area water system which will provide water services to the site. Mitigation planting materials will be acquired through discounted purchases via two local non-profit partners. Further, as a part of optimizing our work on the site, the Peninsula Trails Coalition is partnering with the North Olympic Salmon Coalition and the Washington State University Extension Office on the planting work that will be part of the site restoration work. In sum, the HBV Project represents an example of extraordinary partnerships in a wide range of relationships to produce a broad range of essential project elements. This track record of partnership will continue throughout the completion of the project, and we are hopeful of being able to include Jefferson County LTAC in this extensive team of HBV project partners. In addition to the collaborations related to the HBV project, the PTC has collaborated with the Department of Public Works in Jefferson County to assume the management of sanicans throughout Jefferson County. The PTC also works closely with Jefferson Coujnty on maintenance of the Larry Scott portion of the Olympic Discovery Trail. The Peninsula Trails Coalition is also a regional leader and collaborator in multiple projects that create and complete an emerging and comprehensive trail network beyond the Olympic Peninsula. For example, the PTC is working with the North Kitsap Trails Association and the Bainbridge Island Parks and Trails Foundation under a collaborative called Puget Sound to Pacific(PS2P)to secure a$16.3 million federal RAISE grant to complete 200 miles of non-motorized, multi-use trail connecting Puget Sound on Bainbridge Island to the Pacific Coast at the Quileute tribal reservation in La Push, WA, working with 14 jurisdictions. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 17 of 43 4. How will you measure the effectiveness of your promotion, facility, event or activity? Throughout the Larry Scott Trail and the Olympic Discovery Trail, specific effectiveness will be measured by periodic in-person site presence through the Trail Ambassador program, and use of permanent and mobile trail counters (Eco-Counters). In 2023, 284,000 people used sections of the ODT in Jefferson County. This number is based on Eco-counter data and the Trail Ambassador Program.Also based on the same methods, we estimate that about 30% of trail users come from greater than 50 miles away. Of those visitors, 69% paid for overnight accommodations, 11%were staying somewhere for free, and 20%were day-trippers. 2024 Trail Ambassador surveys are ongoing as this grant is being written. The Hall Baetz Viewpoint is uniquely situated to provide public access amenities in an important highway and trail interchange where they are currently notably lacking. The Viewpoint offers visitors an attractive and scenic place to stop, use the restroom, take in the views and be offered suggestions for things to do and explore in the County. The Viewpoint is guaranteed to enhance the visitor experience to Jefferson County. The Olympic Discovery Trail, including the Larry Scott Trail have increased in popularity over time, so trail enhancements are also guaranteed to enhance visitor experience to Jefferson County. The Olympic Discovery Trail creates an outdoor recreation and active transportation backbone for the North Olympic Peninsula attracting day users who shop and dine locally, running and biking event participants who bring along family/friends who shop, dine and stay overnight in campgrounds and lodgings, and long distance travelers who use the entire 135-mile route of the trail, visit county and state parks, the Olympic NP, shop, dine, and stay multiple nights. The Olympic Discovery Trail is often the primary reason people visit the area. Also, describe how you will document and report to the County the economic impact from your event/facility. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) Trail Ambassador data and Eco-Counter data will be used to measure economic impact for the Larry Scott Trail and the Olympic Discovery Trail. The 2023 Trail User Survey conducted by the Ambassadors provided extremely useful data for better quantifying the economic impact of the trail, and there is also data from trail counters(Eco-Counters). 2024 Trail Ambassador surveys are ongoing as this grant is being written. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 18 of 43 5. What economic impact can we expect in Jefferson County from your proposed promotion, facility, event or activity? a.) Actual or estimated number of tourists at your event/facility last year (2024): In 2023, 284,000 people used sections of the ODT in Jefferson County. This number is based on trail counter data and the Trail Ambassador Program.Also based on the same methods,we estimate that about 30%of trail users come from greater than 50 miles away. Of those visitors, 69% paid for overnight accommodations, 11%were staying somewhere for free, and 20%were day-trippers. b.) Estimated number of tourists who will attend your event/facility this year (2025): 50,000 (estimated from Ambassador contact data in 2023). We will have a better idea of this when the 2024 data is collated. 2024 data is still being collected, using funding from Jefferson County LTAC awarded in 2024. c.) Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments; economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses). We estimate 15,525 number of paid lodging nights from 2023. This number is based on trail counter data and the Trail Ambassador Program. This year's data is still being collected, using funding from Jefferson County LTAC awarded in 2024, but it's likely to be at least 16,500 in 2025. A recent study of the potential economic impact of the Washington State portion of the cross-country Great American Rail Trail estimated that the 554 miles of trail in the State will generate$24.9 Million in annual spending. That's approximately$45,000 per mile of trail (source: https://www.railstotrails.orq/resource-library/resources/webinar-economic-potential-of-the-great- americanrail-trail/. For the Larry Scott Trail segment, a similar estimate would yield$420,000 annually. In 2023, 284,000 people used sections of the ODT in Jefferson County. This number is based on trail counter data and the Trail Ambassador Program.Also based on the same methods,we estimate that about 30%of trail users come from greater than 50 miles away. Of those visitors, 69% paid for overnight accommodations, 11%were staying somewhere for free, and 20%were day-trippers. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 19 of 43 6. Describe your organization's area of expertise. Do you provide a unique service? The Peninsula Trails Coalition is a 35-year-old volunteer, nonprofit organization that collaborates and coordinates with 14 city, county, and tribal entities to develop, maintain, and advocate for the Olympic Discovery Trail as a world-class, multi-use pathway connecting communities across the North Olympic Peninsula. The trail provides recreation and active transportation access for a diverse spectrum of users and serves as a catalyst for rural economic development. In addition to connecting communities on the North Olympic Peninsula, the Olympic Discovery Trail is a nation-wide asset, serving as the western terminus of the 3,700 mile Great American Rail Trail, the Pacific Northwest National Scenic Trail,the Sound to Olympics Trail, and the Puget Sound to Pacific Trail. Trail traffic counters and in- person trail user surveys document annual usage at more than 300,000 users. The Peninsula Trails Coalition is also a regional leader and collaborator in multiple projects that create and complete an emerging and comprehensive trail network beyond the Olympic Peninsula. For example,the PTC is working with the North Kitsap Trails Association and the Bainbridge Island Parks and Trails Foundation under a collaborative called Puget Sound to Pacific (PS2P)to secure funding to complete 200 miles of non-motorized, multi-use trail connecting Puget Sound on Bainbridge Island to the Pacific Coast at the Quileute tribal reservation in La Push, WA. The 14 jurisdictions encompassed within the PS2P project were recently awarded a $16.3 million federal RAISE grant authored by the PS2P Collaborative to plan and design 34 active transportation components addressing approximately 100 miles in trail gaps within those 14 jurisdictions. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 20 of 43 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: X Proposed 2025 promotion, facility, event or activity budget including income and expenses. X 2024 Budget and Actual income and expense year to date statement(s). Attached: • 2024 through 2026 3 Year Budget • 2024 Budget vs Actual as of the end of August 2024 X List of names and addresses of the organization's Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event (either volunteer or paid), list that individual's name, address and phone number. X If you desire, you may provide samples of promotion materials such as brochures or promotional materials (maximum of five). Attached: • PTC's anchor brochure • East ODT map (Port-Townsend-Blyn) • Bicycling the Olympic Peninsula- Eastern Jefferson County Also attached, a letter of support from Jefferson County Public Works in support of the PTC taking on the expense and responsibility of sanicans throughout Jefferson County. Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking the Washington Secretary of State's on-line corporation records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 21 of 43 2025 LTAC Opportunity Information 1. Jefferson County's Proposal Process - The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted on the County's website, www.co.jefferson.wa.us and may also be requested by calling the Jefferson County Commissioner's Office at the Courthouse, (360) 385-9102. This year, the Committee will review proposals on OCTOBER 17, 2024 from 11:00 a.m. to 2:00 p.m. Applicants are asked to attend the OCTOMBER 17, 2024 meeting beginning at 11:00 a.m. The County will provide meeting information for all complete applications. At that meeting, each proposing agency will answer questions from the Committee regarding their proposal. The Lodging Tax Advisory Committee will make a recommendation to the Board of County Commissioners regarding which proposals to fund, and at what funding levels within available revenues. The review of the LTAC recommendations and final decision about how to use the lodging tax monies is made by the County Commissioners. Each agency will be notified of the status of their proposal. Contracts are prepared by the County and sent to agencies. 2. Available Funding for 2025 Organizations submitting proposals should be aware that a total of approximately $900,000 in lodging tax awards will be available for allocation to eligible tourism promotion activities through this RFP. This amount also includes $5,051 in staff administrative costs to manage the grants and to process invoices. County Ordinance 02-0622-98 provides for distribution of Lodging Tax as follows: • The lodging tax funds are to be used for targeted and/or regional promotion, the operation and maintenance of organizations operating tourist related facilities and their costs for local promotional activities. • Not more than 25% for the development of tourism related facilities. 3. Definitions - By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or operation, including maintenance, of tourism-related facilities. The following definitions are copied verbatim from RCW 67.28.080. Note: State law changed in 2007 to include "operation" of tourism events in the definition of"tourism promotion." "Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 22 of 43 "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture. "Tourism promotion" means activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of special events and festivals designed to attract tourists. "Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. 4. Proposal Evaluation Criteria — Jefferson County Policy Statement for Use of the Lodging Tax. Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities, operations, and expenditures designed to increase tourism. The County does not make any multi-year commitments with Lodging Tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the same nature. The County intends to maintain a reserve in the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for the County Commissioners consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public and non-profit agencies. The Fund will ONLY be used for the following purposes: 1. The promotion of emerging or on-going tourism events, facilities, and activities by government or non-profit agencies so as to attract and draw tourists to unincorporated Jefferson County from outside Jefferson County. 2. Operation of a tourism promotion agency (such as a visitor and convention bureau); 3. The marketing of special events and festivals designed to attract tourists to unincorporated Jefferson County from outside Jefferson County. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 23 of 43 4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit organization as defined in State law RCW 67.28.080.1(7) — Tourism Related Facility. 5. Administrative costs to support tourism events, facilities and activities. Other Criteria. HIGH PRIORITY will be given to tourism activities that • Promote Jefferson County and/or events, activities, and places in the County to potential tourists from outside Jefferson County. • Have demonstrated potential or high potential from the Committee's perspective to result in overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson County. • Have demonstrated potential or high potential from the Committee's perspective to result in documented economic benefit to Jefferson County. • Have a demonstrated history of success in Jefferson County, or are proposed by a group with a demonstrated history or high potential of success with similar activities. • Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes an element of cooperation or partnership. • Provide, maintain, operate, or enhance County-owned tourism facilities or infrastructure. RESPONSIBILITIES: • On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, provide to the COUNTY: • A quarterly report of the use, services, programs and activities of organization for the prior quarter under this Agreement; • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2025. 1. On br before January 31, 2025 OR upon execution of this agreement, whichever is later, provide to the COUNTY: • A billing invoice requesting payment of Hotel-Motel Funding for the first half of the current year. 2. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 24 of 43 Upon reasonable notice, provide access to County or State representatives to audit those records. 3. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2025. 4. By February 28th of each year provide the following information by reference for the previous year. a. Each festival, event, or tourism facility owned and/or operated by organization. b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by organization on each festival, event or tourism facility. c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 5. Scheduled Site Visits LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS In developing its recommendations, the Committee considers: • The estimated amount of lodging tax receipts for the coming year provided by the County Administrator's Office. • Operational adaptations or pivots that ensure future organizational success of tourism related activities and promotion. • Thoroughness and completeness of the proposal. • The relationship of proposed services to the areas of high priority identified by the Committee. • Percent of the proposal request to the event/facility promotions budget and overall revenues. • Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 25 of 43 • Projected economic impact within the unincorporated Jefferson County, in particular projected overnight stays to be generated in lodging establishments in the unincorporated areas of Jefferson County. • Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for "tourism," "tourist," "tourism promotion," and "tourism-related facility." • The applicant's history of promotion success, reporting history and financial stability. • Committee member general knowledge of the community and tourism-related activities. NOT CONSIDERED are requests for — • Services to be provided beyond calendar year 2025. • Proposals from for-profit businesses (however, a government or nonprofit agency contracting with the County may itself contract with for-profit businesses as third- party vendors). • Promotional activities that reach a target audience solely located within Jefferson County. NOTE: 1. On February 2, 2006, the State of Washington Attorney General's Office issued Opinion #AGO 2006 #4, which clarifies that a municipality may NOT provide advance payment to private organizations for tourism promotion. Payment must occur after the services have been performed and documentation in keeping with the contract is submitted to the County. 2. The County may not pay for donated or volunteer services or pay more than the actual cost incurred by the contracting agency to provide the service. 5. Background Information — Jefferson County's Lodging Tax. The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium, Convention, Arts and Tourism Facilities. In 1998, the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW) to allow local governments to assess an additional 2% tax on lodging for tourism promotion and/or tourism-related facilities (sometimes referred to as "the new 2%"). In April 1999, the County Commission, by Ordinance, increased the County's Lodging Tax from a 2% to a 4% tax as allowed by RCW 67.28. Jefferson County's Lodging Tax Advisory Committee. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 26 of 43 Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a Lodging Tax Advisory Committee consisting of at least five (5) members: The Chair — a member of the County Commission or their designee 2 members — representing the lodging industry 2 members — representing activities authorized to be funded by said tax The Committee's role is advisory in nature, with the Committee's purpose being to advise the County Commissioners. The Committee must select the candidates from amongst the applicants applying for use of revenues and provide a list of such candidates and recommended amounts of funding to the County Commissioners for final determination. In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee to establish an annual process to solicit and review proposals for tourism services eligible for lodging tax funding. Committee members area appointed bythe 9 9 9 9 PP County Commissioners as part of the County's regular advisory committee appointment process. For additional information, contact County Administrator's Office Jefferson County Courthouse 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Ph: 360-385-9102; Fax: 360-385-9382 e-mail: afmcknightco.jefferson.wa.us - END - LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 27 of 43 OLYMPIC PENINSULA : &Saver)/ TRAILS TRAIL COALITION �..:,.., 2025 Jefferson County LTAC grant budget Peninsula Trails Coalition/Olympic Discovery Trail Proposed Budget Item Expense Income Hall Baetz Viewpoint Phase 2 Site revegetation $5,000 $0 Site fencing $5,000 $0 Site safety features $5,000 $0 Site signage $5,000 $0 Sanicans County-wide—There are currently 3 sanicans, at the Port of $0 Port Townsend, Trailhead Park in Cape George trailhead, and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more,one north of the Discovery Bay trains, and one at the Gardiner Community Center. Each one cost$2,300/year,with an additional $400/month for units to be serviced twice a week, for a total cost of$2,700 per sanican. $13,500.00 6 months of rental maintenance equipment. $0 In 2023, the Peninsula Trails Coalition spent$1,090 for 6 months of renting maintenance equipment for work on the Larry Scott Trail. Costs are yet to be known for 2024, and the cost will likely increase in 2025. $1,200.00 Purchase of one Stihl weed whacker for use throughout the Larry Scott $0 Trail. This is estimated to cost around $1,000. $1,000.00 Total $35,700 $0* *There is no income associated with these items, though the PTC does generate income through other activity not within the scope of this grant. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 28 of 43 PENINSULA TRAILS COALITION 2024 2024 2025 2025 2026 2026 COMMENTS INCOME: CONTRIBUTIONS INCOME RESTRICTED CONTRIBUTIONS 21.149 3,000 3,000 HBV UNRESTRICTED 74,000 74,000 74,000 ACTUAL 2023 BEQUESTS 23,000 23,000 23,000 APPLE MKT VALUE 2024 SUPPORTING EVENTS 19.000 19,000 19,000 ACTUAL 2023 YEAR-END APPEAL 1.000 1.000 1.000 DIRECT MAIL CAMPAIGN 44.000 , 44,000 44.000 ACTUAL 2023 ODT-EAGLEMOUNT 2,000 2,000 2,000 GIVE BIG/GIVING TUESDAY 5.000 5,000 5,000 MAP DONATIONS 7.000 7.000 7.000 TOTAL CONTRIBUTIONS INCOME 196.149 178,000 178.000 INTEREST/DIVIDEND INCOME 12,000 12.000 12.000 x MEMBERSHIP DUES 15.000 15,000 15.000 ACTUAL 2023 `'# GRANTS 105,000 112.000 133.100 LEMOLO.LTAC,2026 MAPS.BROCHURES TRAVELER'S JOURNAL-P A.,SEQUIM 3.429 4,500 4,500 ACTUAL BIKE TUNE-UP EVENT 7.000 7,000 7.000 ACTUAL ANNUAL ODT FUNDRAISER,NET 0 0 0 TOUR DE LAVENDER-NET 46.000 "'"""'""' 46.000 ....."."....' 46,000 "'2024 ACTUAL SALES/COMMISSIONS 1,200 1,200 1,200 ALPENFIRE ROYALTIES 0 0 0 WEB SPONSORSHIPS 3,000 3.000 3.000 - --- -----------TOTAL INCOME 388,778 378700 399.800 EXPENSE. ADMINISTRATION OFFICE 3.000 3,000 3.000 OFFICE SUPPLIES 1,500 1,500 1,500 LICENSES&PERMITS 325 325 325 P O.BOX&SITE RENTALS 4.500 4,500 4,500 WEBSITES 3,000 3,000 3,000 CREDIT CARD PROCESSING FEES 2.000 2,000 2.000 DUES AND SUBSCRIPTIONS 5,100 5.100 5.100 CIVIC SOFTWARE:MAILCHIMP INVESTMENT MANAGEMENT EXPENSES 7.000 7,500 7,500 AWARDS&RECOGNITION 200 200 200 MISCELLANEOUS 800 200 200 OPVB GATHERING PS2P EXPENSES 15,000 15,000 15,000 ADDENDUM LEMOLO ADVISORS 35.000 42,000 42,000 LEMOLO SALES TAX 120 120 120 MINIMAL NON-TDL SALES CPA/AUDIT(AUDIT-810K.REVIEW-65K) 600 600 600 EXECUTIVE DIRECTOR 0 0 0 NEED REVENUES DEVELOPMENT DIRECTOR 48.823 71,400 71,400 ************"LEMOLO:NEW CONTRACT RELATIONSHIP MANAGER 80.375 118,300 118,300 NEW CONTRACT TOTAL ADMINISTRATION EXPENSE 207,343 274.745 274,745 LIABILITY INSURANCE 5,863 6.449 7.094 PREMIUM INCREASE.2024 ACTUAL POSTAGE AND DELIVERY 3.000 3.000 3.000 PRINTING AND REPRODUCTION 300 300 300 BIKE TUNE-UP EVENT , ' 400 400 400 PROGRAM EXPENSE: 300 300 300 GIVE BIG/TUESDAY EXPENSES 850 850 850 PROMOTION 12.500 8,000 13,500 ANCHOR BROCHURES NEWSPAPER ADS 2,000 2.000 2.000 SOUND PUBLISH ADS STRATEGIC PLAN 0 4.000 0 DIRECT MAIL COSTS 16.000 16.000 16.000 30K MAILERS TRAIL AMBASSADOR PROGRAM 40,500 40.500 40.500 CLALLAM&JEFFERSON SUPPLIES VOLUNTEER RECEPTION 700 700 700 MISC.SUPPLIES 100 100 100 MAPS 21,800 6.200 21,800 GRANTS ANNUAL MEETING 150 150 150 RENT TOTAL SUPPLIES 22.750 7.150 22.750 TRAIL EXPENDITURES TRAIL MAINTENANCE MGR 0 22,500 22.500 DEFERRED TO 2025 TRUCK EXPENSES 1,500 1.500 1,500 FLAGGER TRAINING 85 85 85 EQUIPMENT 5.000 5,000 5.000 ACTUAL TRAIL CONSTRUCT.INCL MAIL.GAS 3000 3,000 3,000 HBV 116.346 0 0 NEW BUDGET SUPPLIES, 1.000 1,000 1.000 SIGNAGE 1,250 1,250 1,250 CLALLAM/JEFFCO PROJECTS WORK PARTY FOOD/BEVERAGES 3.500 3,500 3,500 SANIKAN RENTALS 5,000 5,000 5,000 ECO-COUNTERS 1.600 1 400 500 DEDUCTIBLE&SUBSCRIPTION VOLUNTEER VESTS 1.000 1,000 1.000 TOTAL TRAIL MAINTENANCE 139.281 45.235 44.335 TOTAL EXPENSE 451,087 408.929 425.774 NET INCOME (62,309) (30.229) (25.974) LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 29 of 43 PENINSULA TRAILS COALITION BUDGET VS.ACTUAL EIGHT MONTHS ENDED AUGUST 31,2024 UNRESTRICTED PERMANENTLY TOTALS (66.67%OF YR) FUNDS RESTRICTED JAN-AUG BUDGET S OVER % INCOME: BUDGET BUDGET CONTRIBUTIONS INCOME RESTRICTED 2,135 10.000 12,135 35,000 (22,865) 34.7% UNRESTRICTED 36,377 36,377 60,000 (23,623) 60.6% SUPPORTING EVENTS 12,807 12,807 17,000 (4,193) 75.3% YEAR-END APPEAL 505 505 1,000 (495) 50.5% DIRECT-MAUL CAMPAIGN 12,363 12,363 50,000 (37,637) 24.7% ODT-EAGLEMOUNT FUND 940 940 1.500 (560) 62.7% GIVING BIG/TUESDAY 30 30 CARS PROGRAM 2,575 2,575 BEQUESTS 22,757 22,757 20,000 2,757 113.8% MAP DONATIONS 4,598 4,598 7,000 (2,402) 65.7% TOTAL CONTRIBUTIONS INCOME 71,389 33,697 105,086 191.500 (89,018) 54.9% TOUR DE LAVENDER,NET 37,277 37,277 55,000 (17,723) 67.8% INTEREST/DIVIDEND INCOME 1,368 6,975 8,343 25,000 (16,657) 33.4% GRANTS 61,900 11.794 73,694 55,000 18,694 134.0% MEMBERSHIP DUES 7,520 7,520 15.000 (7,480) 50.1% BIKE TUNE-UP EVENT 4,080 2,880 6,960 7.000 (40) 99.4% PROGRAM FEES 3,429 3,429 4,500 (1,071) 76.2% SALES,NET 527 151 678 2,500 (1,822) 27.1% SPONSORSHIPS 250 250 3,000 (2,750) 8.3% ALPENFIRE ROYALTIES 200 (200) 0.0% GAIN(LOSS)ON INVESTMENTS 829 11,377 12,206 MISCELLANEOUS INCOME 750 750 500 TOTAL INCOME 189,320 66,874 256,194 359,200 (118,067) 71.3% EXPENSE: ADMINISTRATION OFFICE EXPENSES 3.000 (3,000) 0.0% OFFICE SUPPLIES 957 957 1.500 (543) 63.8% LICENSES,PERMITS 91 91 350 (260) 25.9% RENT-P.0 BOX&SITE 2,590 640 3.230 4,500 (1,270) 71 8% W EBSITES ( ) 481 491 3,000 (2,509) 9.7% 1 CREDIT CARD PROCESSOR FEES 680 66 746 ,500 (754) 4 54) 9.7% DUES AND SUBSCRIPTIONS 2,983 2,983 3,600 (617) 82.9% INVESTMENT MANAGEMENT EXPENSES 789 4,936 5,725 7,000 (1,275) 81.8% AWARDS&RECOGNITION 200 (200) 0.0% MISCELLANEOUS 738 738 200 538 368.8% EXECUTIVE DIRECTOR 96,513 (96,513) 0.0% DEVELOPMENT CONTRACTOR 25.023 25,023 41,000 (15.977) 61.0% PS2P EXPENSES 5,571 5,571 15,000 RELATIONSHIP MGR 39,188 39,188 80.375 (41,187) 48.8% TAXES-SALES 281 281 500 (219) 56.2% CPA/AUDIT 650 650 1,000 (350) 65.0% PROFESSIONAL FEES-LEMOLO,OTHER 17,800 17,800 TOTAL ADMINISTRATION EXPENSE ______ 97,831 5,641 103473 259,238 (164.136) 39.9% LL4BILITY INSURANCE 5,863 5,863 5,060 803 115.9% POSTAGE AND DELIVERY 2,184 2,184 3.000 (816) 72.8% PRINTING AND REPRODUCTION 65 311 376 200 176 188.0% BIKE TUNE-UP EXPENSE 224 224 450 (226) 49.9% PROGRAM EXPENSE: 209 209 400 (191) 52.2% GIVE BIG/TUESDAY EXPENSE. PROMOTION 12,544 978 13,522 6,500 7,022 208.0% NEWSPAPER ADS 1.250 1,250 2,000 (750) 62.5% DIRECT-MAIL COSTS 16,000 (16,000) 0.0% TRAIL AMBASSADOR PROGRAM 13,457 1,733 15,190 35,000 (19.810) 43.4% TOTAL OTHER EXPENSES 35,797 3,021 38,818 68,610 (29,792) 56.6% SUPPLIES - "-�--- VOLUNTEER RECEPTION 2,021 2,021 3,000 (979) 67.4% MISC.SUPPLIES 218 69 287 200 87 143.3% MAPS 8,908 391 9.299 14,000 (4,701) 66.4% ANNUAL MEETING 176 176 125 51 140.8% TOTAL SUPPLIES 11,323 460 11,783 17,325 (5,542) 68.0% TRAIL EXPENDITURES ' MAINTENANCE MGR (41) (41) 22,500 (22,541) -0.2% MAINTENANCE VEHICLE 1,348 1,348 3,000 (1,652) 44.9% FLAGGER TRAINING 85 85 300 (215) 28.3% EQUIPMENT (90) 6,496 6,406 5.000 1406 1281% CONSTRUCT„GAS,MATERIALS 1,039 1,039 6,450 (5.411) 16.1% HBV TRAILHEAD 47,811 47,811 95.000 (47,189) 50.3% SUPPLIES 70 422 492 1.000 (508) 49.2% SIGNAGE 279 279 3,000 (2,721) 9.3% WORK PARTY FOOD/BEVERAGES 2,484 14 2,498 3,000 (502) 83.3% SANIKAN RENTALS 4,860 4.860 5,000 (140) 97.2% ECO-COUNTERS 589 589 VOLUNTEER GEAR 1,000 (1,000) 00% TOTAL TRAIL EXPENDITURES 8,715 56,650 65,365 145,250 (79,885) 45.0% TOTAL EXPENSE 153,666 65,773 219,439 490.423 (279,355) 44.7% CHANGE IN NET ASSETS FROM OPERATIONS 35.654 1,101 36,755 (131,223) 167.978 UNREALIZED GAIN(LOSS)ON INVESTMENTS 10.591 38.151 48,742 NET LIQUID ASSETS,BEGINNING OF YEAR 136.622 781.805 918,427 RESTRICTION OF ASSETS NET UQUID ASSETS.END OF PERIOD $182,867 $821.058 S1,003,924 LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 30 of 43 PENINSULA TRAILS COALITION Board of Directors Contact Info, as of October 3, 2024 Name Location Address Anderson, Brian 723 Taylor Cutoff Rd. Sequim,WA 98382 Bohman,Jeff 3753 S.Canyon Cir. Port Angeles,WA 98362 Dolansky,John 10 Victoria View Sequim,WA 98382 Erickson, Molly 315 Hillstrom Rd. Forks,WA 98331 James, Rich 2813 E. Bay St. Port Angeles,WA 98362 Little,Jeni 545 Lincoln St Port Townsend,WA 98368 Mantell,Jim 194 Kala Heights Dr. Port Townsend,WA 98368 Mount, Merrily 119 Harolds Hollow Port Ludlow,WA 98365 Petersen, Bob 215 Lower Adelma Beach Rd. Port Townsend,WA 98368 Sarles,Judy 134 Blue Shadow Lane Port Angeles,WA. 98362 Stevenson,Andy 653 Seal Rock Rd. Port Angeles,WA 98363 Taylor,Gordon 2103 W. 8th St. Port Angeles,WA 98362 Whitlow,Jan 754 Hoare Rd. Port Angeles,WA 98363 Willott, Don 503 S Edwards Port Townsend,WA 98368, LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 31 of 43 sw _ a STRAIT OF IUAN Of F LICA �,1, NI P I C 011%11 IC Al Art TRAIL I LIRt_ RAIL COATI SCENIC BYWAY /}-) t� m.wmdtJ.ma,r.0 V vm ISCo uanwmmwWw.aa. nnndlwt'nM,wv iW Ju,viran 10a4 malalr Nrah LI.ry ,. l V y Y �r,e/.,.o.,,d.,,.,a•+' n.n„al,ndN lo,.:r.d r.�..,11 t ( I L o wau+,ra W N Ia.xa.ca.w,oxW lal..errtre.w sod tWvn....+.. \ T I-:..P.P.is..M.p•YM..r,,,,e w.Ml,wx amiw,+r nvo I .., OAi I..IM1,,y M W 4„aerl Nl.IM xoo„t II: I ,,.p el wov)m ") IN 0AI irM6 VarNxi Mluar lSlr C(Ks hn9lM1m f�ll(Illlrt1l' to 1/It. illiC ltlC M W-Je00 rdarurntW J400.wW..nal,.+.l.wrn \ekrulaila-.,H.IY •,r�•i 't„ Iw r r.r joinnh 5„„IN.1 plcaluore r[r.1lAry rbbvUN ntmi,n pbrri V ,S )r'n y,r". °i!• Dungeness SWSt t F Y II, ., ,ro County Pork Fort Wordrn , 0 ....r rr,bv 1 T.. Campground Ili t LIttlKun •Con-holm,. T �r x,w ?!lilt ` I ' TOWt\52t1cT _ l Carlsberg r c..cr I Seguin ' Heart O'the HR7s- '- ' Olympic Campground Seam.Bay Adventure State Park a 4p t Hadlock r.;..: Marymerc Fafts r Campground r �.�a� Trott 1 ® 3 Chi scum yn l 4i .• `it., I peal Jamestown `Z-._ wVdelsor .pac= Lnke srr ` Sol Our Hurricane Ridge me Deer Park S'Klanom 1 ibr Rom Hots s3 Vr7tor Center I`• Campground Disco eij Park •Fork$;: " Springs 4, I ' I 3•, A's, • Cc• y Campground 1 — ore rr;,. - - Iqs _.. LET,EN i7 rrwr, u,>.. I C/F/C ar,ar,� ..d Hoh Rain fewest ` _ ""''''''� .Ei/�) rrmsmM .. a CampgreVad , stanrb.,.n1V aor J. Y �, fulu,r 0, OAT Li' ®usncr to West Peninsula East Peninsula Ysed and sparsety ttre0lympegseomf)T,J, and Beaver,the City of Folks ane;he LIibal community of LINO]urn the mi,edeasetypcpulatedenston hall nf,Ile OlympicDiscovery linm7uppers,inihes natal l e t I :Anyeles arfers some of the most impressive views al,ng the Pacific Coast represent convenient break points along the trail. Trad features sevrnd charming towns and a mixture of forested t a I he Peninsulade rig optiory,al rrg ite OW a I tii o„cd 1 'Ps,dad The 00T ea'ii,. 'in . al homelands of several Native foothills,scenic caasLd areas,rich agricultural land;,and,,er,. olympicpeninsula.com/lodging.he sure tort:..cx,I.I,, te,Makih,Lower Etwlla neighborhuocs I offers an,mpessivetywice range ofexpr'cures (C,Irldf '5ocpto see the array ofculinay J foot,•, I_it. .Luty,.d ar.ra±„r. nit,'')r ns route idallam, L. , ,culture, and activities tha_can be enloyed In conjunction wth tra,eing for olympiewtinarytoop.com life - are 00T.Anchored by one of America's great national parks,0iynolc ..I soence. Nahmal Park,the area Supports many recreations opportunities, Irail users have opporurn0e.dear-'si rut tc ;� y0�(tscommuncles,and agr Cultural opeatwrs. its sister trait,the OlympicAdvr Cori'Tilt t r I,,.i .�%"" rip RE T , west of Port Angeles).Put nt S. /rlw r I is 1• RAID ircan visit brewP,leVerdo,t0rostillnoietorgaIIC aicDraduce Disry covery eot compete inevl.rozmuud, I nl,,r., very Maradlon,me Tour de,a.,: • ,. . - ri ._..di'.t-r, is.and orchards.A smote day tonld als,PPW.IlAic the Hiq Hint I.r F-;•,G Is t „ i r:�.f C tlr ., . ` ightseeing,rock climbing,fishing,and other 4 r rl •,UA7 k 1 r•, .. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION --`owns of Port Townsend,Sequin,and Port Argeles rent:,a"i n ?99,32 of 13 -.r—antes,galleries.theaters,and everts olympicdiscoverytrad on _:._-y. .. the end of your full day,diverse lodging and • Trail Notes: Pb,l T yin the q T East' Pend a da •The Larry Scott Trail Segment of the ODT rt tna Lets o"'tnSen uam.Victorian Town of eastern 7 3 miles.from Port Townsend to fa' go... East The eastern a�wsil f t.Women State Park Portal of the ODT begins at the Corners Rd.a Hwy 20,as current end ro boatyard m Pon Townsend and extends • The ODT Route from Four Corners Rd „t Sound ter Bay DiscoveryBaycurrentlyutilizes HWY 20 die_,.* d has narrow or no shoulers and is a high traffn rN ----- AlUSE EXTREME CAUTION) • For Buses from Port Townsend to SaOu"' ..Q O LY M P C - s 'efferson County Transit 360-3a3-.1777 0 'x;; ©ry _ -_ .I Discovery Bay,the ODT is on HAY t� Pedastr 01(.5 miles)to new trail section between • Stn ran RUtes; Disco rucking Company 6 Railroad Cars and ❑ Y as Ftr to then ht as s,bfe and walk no 1//`/l/ .enOld onto OM Gardena Rd lei man hen abreast to allow other trail .l - y, OIO Gardner Rd/Brodors Rd roan uses act usnrg to salaiy Pass. .. • 1.5 miles to reconnect to Od Gardner • Yield to eQ�sb,ans.Ask riders for guidance At the end of Old Gardiner Rd.Pr • must be on a leash and under Control al TRAIL approxxnatery 27 moles from P et Sound to d turn right on Diamond Point Rd Manx �l cli s please Clean U after pots. commun ty pf g at the tip off Sequim Bay. 'Ieadi , Make way fur faster users. a this,Z3 miles are completed pathway, -lleading East from the ODT at Di a v,take US 101 8 SR 104 to the Flood Cam B•DyoHSt Rules; approximately 20 miles of this segment is or lge. • Keep to the right.Pass to the Left. Paved roads.There are 4 supported traiihea Always use safe speeds.Slow down in Port Townsend -Blyn and more wilt be added as sections of the tr .ss Points Port Townsend-At the PT Son at-t!. e Ste",1 ' • �wded areas. are completed. Center.Parking,tones,wale A�Ie�rtother. users with hell or voice before ,: Whether you arrive by car,plane,or fair, .;ape George-On Cape George Rd t -.-ems Sing Overtake on left.Reduce speed to - come and spend one day or several in an.' Discovery Rd.Parking,horse load;g fakir.*ger Pass safely. y n around Port Townsend before you begin y. An curry-Al the tntersectwn of S.Dscowry Rd d • Approach horses slowly.Ask riders for ..„, adventure across the Olympic Peninsula i Rd-Parkin toad. :rest guidance. I ▪r . 9 horse rig+ CB.Avoid loud/startling noises. =..,•r .h_ ODT. :amend Pant Rd-Parking.laet — --- - - - On the Trail from pert Townsend,you'll yn Pullout-On HWY 101 at sett em:p d5ea' Equestrian Rules: descend the Ouimper Peninsula to the sc • Riders are responsible for maintainingcontrol po tip of Discovery Bay,named in 1792 by• Rules and Etiquette over horses at all times. George Vancouver,after his ship,the HI zuwrts► , Trail users are asked to be calteas to • Help other users pass safely.Provide Discovery.Capt.Vancouver thoroughly _.y . I fellow trait users and respectful of instructions.Keep to the right,Pass to the Left explored the Strait of Juan de Fuca,Pi f©• I property owners adjacent to the fiat. • Remove horse manure.Kick droppings off the Sound and named many ` / Many property owners have granted trail. 40 ' ' easements to allow trail constructor'. • Use the horse path or move to the side of the in the Moreuntains, the HoodDo Canal. Olympic `, I and manyvolunteers havegiven trail to allow others topass safely. Mo romin i and ry Canal. From Discovery Bay,the route of thr thousands of hours of labor to build ant • Cantering/galloping on the trail endangers Painting by Larry Eiiert follows Old Gardiner Rd,with short se his wonderful facility. everyone and may damage trail surface. Hwy 101.As you approach Blyn,the' 1 User Rules: In an IEmef t3t1C , dial 911 follows Old Blyn Hwy.The trail resurr no trace. g y Provided by Rd.&Old Blyn Hwy,0.6 from Blyn,tt :t private property.Stay on the trail. To Support the Olympic Discovery Trail go to: the Jamestown S'Kallam Tribal Hea: ective devices and lights at night INA and the Longhouse Market&Deli,a ition at road and driveway crossings. www.olymplcdiscoverytrail.org/donate Seven Cedars Casino. the right side of trail.There is two-way traffic sized vehicles(except electric assist bicycles in Mail Donations to: PENINSULA R sichairs). Peninsula Trails Coalition TRAILS This map is made possi vidUal is responsibl�ll&c�' aher f r�di4vreement fcpallecJlj 8 IL�'o 511.O#es,WA 98362 afely of others. 0 0 A L I T 10 N � g� rem trail lovers LIMIT separated portions Iliad Peeked Ina Drivel Paved I aIlgODI lM(Psa C lower MI speed tsar is posted 1re1Md arkaO Owe sky.' I cone loarkrip© lMnkrip Water luiril® 15 10,-I.rrv J r 1 f ? 1 1 I I i 1 \• I • e I 1 1 9 / Port Toonwnd i p� i '' i fn1,i ra.• sW . 43 �. .1� •� e a e° 1 e.. " 9 li t(2) 1 1 I / ,. r a., ! , . ,.........- i 10Or East-Larry Scott Soclion Cue Sheet 7.o Miles 1 Rt Port Townsend Boat Yard TH 0.0 Homes Place B HWY 20/W.Sims Way) 1 1 1.2 .- Str8 Cross Thomas Street 1.2 (s, 0.6 1 Str8 Cross Mill Road 1.8 0.8 -» Rt 8 Right after MIN Rd,Left @ HWY 20 to Left HWY 20 Underpass 2.6 I,.rre,c%n Rt 8 Right after HWY 20 Undepass by 0.5 Str8 Reynolds Rd to Discovery it n D scovery Rd Underpass ^ 0.7 .- Str8 Discovery Rd Underpass to Cape 1 3.8 George Trailhead . E 0.4 -• Sire Cape George TH to S.Edwards Road 4.2 tuley yj_ /I► 115 Str5 S.Edwards Rd by Green Way to 5 7 AdeinU O Douglas Way I 0.3 i Left Douglas Way to S.Discovery Rd 7 2 G I Crossing I i 0.1 .- Left S.Discovery Rd Crossing to Nib Curry 7.3 Trailhead 0.3 Left S.O Discovery RdWHwy 20 7.6 rt• •e• 6t• 60• it• in• .+• 60• • '6• u• ra• _6+4 i A Wa10'wARNING While the PTC works on a future ODT option.there are two possible alternatives to bypass this dangerous section of Hwy 20. aI I A Wa20 WARNING The 6mae sector of Washington State Hwy 20 between Four Comers and Discovery Bay is heavdy traveled by automobiles and trucks.There are paces Tat are narrow our no shoulder 1. Ride Jefferson County transit route 8 between Four Corners and Discovery Bay.The bus has a Iwo bicycle transport capability and has a stops at the Four Cornet's Park and 1 I Ride and Discovery Say.Here s a link to the schedule.linos-'ieffersorrtransd corn/reduced service schedule 03302020m8sertuim 2. At the Four Corners Road/HWY 20 Intersection.cross Hwy 20(1.3 mi),turn right onto Hwy 19(Rhody Dnvef4.1 ml),Turn Right onto Center Dove(6.8 nu).Turn Right onto i Hwy 104(4.6 nu).Turn Right(North)onto Hwy 101(2 7 mil to connect to the next separated 00T trail section in Discovery Bay.This route is approximately 19 miles. _._ Lr Tu.., 9 1 LLe- /....._,... �.,.,.,,..Y .tdN.•ra Bean Sequins liar •0/ 6 More Information Go To OMID 0 h it r ' c 'Cedars�, ae t'V Please Help Us to ' I Produce These Great I i Maps by Donating P°'_1 • I Ip • I 912 0...env _ I "re section begins with a section of separated trail at Discovery Bay,uses sections of Old Junahon 1 Gardiner Rd,hive,101&Old Blyn Hwy and separated trail into Blyr WA a 1co.e.y nay A I gnf01 400 1 300.I 200.I 1 I 100• 0 v 12^ 11 • 10 9 a• 7^ 6• S• 6• 3• 2• 1 • tit lit 10.0 Rt Rt from HWY 101 onto separated 0 0 0.1 -. Rt Tum Rl on Old Gardiner 6.7 0.3 Rt Rt onto Old Blyn Hwy 96 trail-then immediate Left 1.1 T Str8 Onto the North Shoulder of 101 W 7.8 0.8 �- Left Lefton Blyn Rd for 200 Feet 10 4 0 6 - Rt RI onto Old Gardiner Rd 0.6 RI onto Diamond PI Rd-Left to 1.8 left Left onto Broilers Rd 2.4 0.1 - Rt Trailhead 7.9 0.0 RI Rt onto a separated Trad 10 4 1.) Left Left onto Old Blyn HWY 11 5 Turn Rt onto HWY 101 Cautcn: 09 T Str8 Onto East Michigan School Rd B.B 0 High A 2.4 0.2 Left a Trail II- I eAUiet7ant Award Agregrpent for�IENINatiil.Rd61R1�{1S COAL�TdON eft qa 4 cf"� 16 -. RI Rt onto C.d Gat r.e.•Rd 4 0 e Separated Dirt Trail-Single Track 0.4 slit gSeceon Ends at Correa Rd T Go to East Central Map Next 2 6 • ctro Remain on o Gam r•.er as.t 6 6 0.3 Rt Rt onto Old Biyn Hwy extension 93 I I I Ip a r : in - r _`.i - Q •_ _ _• _ Oly}gPk n NaUoal For, - - - p- --'1`? ' :. m r? ' o g �—— — -lf rj y[ zi r a _ �, �S_• 4• .fa,I• J y �m i n A - • 3 •:. Z III E r� ' Da` r r" ir a - I' y I $1. s J ,,es " 1 Z r e fir`/° -- _- -.��_j:r-'"'i-•",�' �,," \•• is €o It.: r-� — • ;;?_ .*-. i LI. .• i i Ili 10.4 r its ` a ;• .?',-- , 3 aY }lo�'yO n — _ _ i Er 01,7 1 ii# '10 ' a I - A " '� :a` A® � � OOOOE s 8 z z ,N." yi. .. _ t 3 j• n 2 7 1 ri. ^ - O e -Z , ..... r s w 1 co ao ' _ '� Bicycling the Olympic Peninsula EASTERN JEFFERSON COUNTY _ wr I1 :s t 11s - Il;y_ Q' !J i cj } i oo fr 1 1 Y0. 1 ?4 f° ;s Ii y, s , , 1 i 1 a 1, ehel. : ji "" 0. rs - .o _ re ' I 1 al 1- Q_ i t` yyyy j �!� y fj Ei to LTAC Grkward A r or PENINSULA TRAILS C ALITIN } gage 35 of 43 :i 11 ri Eastern Jefferson County Bicycle Map Ad.roly II 1”••••.(No...lt.co ck irltrOdUCC(011 Tn..,.......t.. .,,......r.....,..., ....._..., fild urea .• ,. 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I •• .. ‘ ,,')., I 'I• ,. .I , . 1 i ... • -, LTAO Grant Award Agreement ft4 FENINSULA TRAtLS COALI ON • , .. ,./' 1 ' . • ,i ., . , , Page 36 of 43 I 1 • • , , , ,1 . . . - O� • Department of Public Works 623 Sheridan Street Port Townsend,WA 98368 Jefferson County, Washington 360-385-9160 1.Y41\k September 30, 2024 Jeff Bohman Board President Peninsula Trails Coalition P.O. Box 1836 Port Angeles, WA 98362 Re: Jefferson County ODT Portable Restroom Maintenance&Operation Dear Jeff, This letter is to inform you of Jefferson County Public Works support, and appreciation, for the Peninsula Trails Coalition (PTC) including Jefferson County's portable restroom facilities along the Larry Scott segment of the Olympic Discovery Trail in an upcoming Lodging Tax Advisory Committee funding request. It is our understanding that if the PTC is successful, PTC would assume responsibility for the Jefferson County facilities located at the Port of Port Townsend trailhead, Trailhead Park in Cape George, the Milo Curry trailhead, and potential facilities at the Gardiner Community Center. We appreciate PTC's coordination and cooperation in this matter. Sincerely, Eric Ku/ Deputy Public Works Director Jefferson County Public Works CC: Merrily Mount LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 37 of 43 EXHIBIT C 1 St QUARTER Due by April 30t''to afmcknight@cojefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 1"QTR: ORGANIZATION Amount Received Overspent Refund TOTAL 1 St Awarded From (+) Required QTR by Underspent LTAC Jefferson Jefferson (-)of LTAC FUNDS County County funds SPENT 2. LTAC funds spent by your organization 1ST QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining I'QTR: 4. Please attach your organization's report for all revenue,marketing, services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 38 of 43 EXHIBIT C 2nd QUARTER Due by July 31s`to afmcknight(dco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required Pt QTR 2nd QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2"d QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2"d QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 39 of 43 EXHIBIT C 3rd QUARTER Due by October 31"to afmcknight cr co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 3`d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 1S`QTR 2nd QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County 2. LTAC funds spent by your organization 3`d QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid, receipts from payment,): 2. LTAC funds balance remaining 3rd QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice, you shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 40 of 43 EXHIBIT C 4th QUARTER Due by January 31"to afmcknightco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3`d TOTAL Amount Received (+) Required Pt QTR 2"d QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 41 of 43 EXHIBIT D Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28' of each Year Lodging Tax Reporting Form Or=mzations receiving funding to promote festraL-. pedal event and tour m-related actt.zne;throuzh tourtamtelated facLme: owned or sponsored by non-profit organization.:or the local jun:dictcon are required to complete Me:form fcr EAC H artistry 1 Or&anwrren Name: ?Apra.; etz 2 Spom.ar Type(Check Cue): O 501:c ?) 0 5Cl rc a t:: O Lai Leudicoom OOther E-iim 3 Acoun•Name 4 Acuctty Type(Check Ore': 0 Ey irTemval• 0 Facix• h}ladetme 5 Acuctty Start Date' 5 Actnuy End Care' Taal Cost of Acacia- S 8 Amount Requested: S 9 Amount Avoided S 10 OverallAttendance' 1:Number of An deer Also Stewed Dvaught m Uca:,i Accommodaacas• a) ptorected• a: Projected' - b) Actual* b, Arraa:' c) Methodology tChzck One ODtrect Cam• c: Met:oda;oee(Check Over 0 Coact Canary Olodtrect Color• C)penresecvam e Survey O Idirect Come OF.epreserraove Sur • _ eEsmr Informal Survey* 0 Swwna O iftas tI Sumer ttucnu�Estimate* 8 Other tesplmn!: alter)espliunt 11 Number of Attendees Who Traveled 50 Miles or More 14 Number of Alter lees Who Staved O rca.#t m Pak Accerueod man • a) Pre:ected• al Prof erred' b) Aetna+' bl A.na:• c: Methodology(Check One) 0 Direct Com' c) 3fethodoiagr(Check Omer 0 Direct Came• gindirect coare OpemesentatneSuney' 0 noSreccCant' OAeprerenrameS¢cam 1rfi,and Ssvea' 0 Srucnred E�aate' 0 liars31 Survey- 0 Saucrured Euamate' 0 Other i enplainl: O Dther:Aunt 12 Number of Attendees Who Traveled icm Another Sate or Comm:' 15 Number of Paid uaipne i f rs' a) Proected• al Projected' b) Arraa? bt Arraa:' c) Metbadaort(Check Ore' O Direct Came c) Methodoioev i Check Cares: Career Coin'0 ' 0indrect Count* ORepresemative Survey' 0 ndaect Come °Reprise:mose Survey' Oloi,m-al Sarver' 0SuuctmedEdimate• O Tsai Survey' 0Suntcnuxi E;aware' °Other lesplun:: Ll Otter:eq.'lauar S.Lodging Tar:Yearly Reporting Defiaaieons Instructions Name of lmdmdhal Who Prepared Report: Phone s: E-Mil Address RETURN THIS FORM TO: Jefferson County 4a.r,.rustrator':Office 1820 Jefferson Street P.O.Box 1220 Port Townsend.WA 98368 jeffbocc;i co.JefFenca.va.us DEADLINE:February nth of Each Reporting Year LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 42 of 43 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 43 of 43