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HomeMy WebLinkAboutCONSENT LTAC Peninsula Trails Coalition Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Executive Assistant DATE: CCe�+af�� SUBJECT: AGREEMENT re: 2025 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$35,700; Peninsula Trails Coalition STATEMENT OF ISSUE: This agreement provides grant funding for 2025 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 22, 2024 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund,and approved by the Board of County Commissioners on December 9, 2024. FISCAL IMPACT: Peninsula Trails Coalition $35,700 RECOMMENDATION: Approve-and sign the agreement. REVIEWED BY: "'e414 Mark McCaulektounty Administrator Dat : CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: PENINSULA TRAILS COALITION Contract No: LTAC PTC Contract For: Lld9^9r.,1w .VWEM.nc.m.—I-1wm,E,p.n.rc.of"aymw,o.,„­,,T- 1'erm: Jan-Dec 2025 COUNTY DEPARTMENT: County Administrator Contact Person: Adel McKnight Contact Phone: 102 Contact entail: afmcknight@co tefferson.wa us AMOUNT: $35,700 PROCESS: Exempt from llid Process Revenue: Cooperative Purchase Expenditure: $35,700 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# 125 RFP or RFQ Munis Org/Obj 12555730/411125 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO P IA WIT CC jaQ80 AND CHAPTER 42.23 RCW. CERTIFIED: Z N/A: S n ure Date STEP 2: DEPARTMENT CERTIFIES THE PERSON POSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BE DEBA BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: �'�7• Signat a Date (will b STEP 3: RISK MANAGEMENT REVIEW e add lectronically through Laserfiche): Electronically approved by Risk Management on 12/19/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/19/2024. Template pre-approved by PAO. Thank you for making the corrections. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). Q STEP 6: CONTRACTOR SIGNS W Z STEP 7: SUBMIT TO BOCC FOR APPROVAL z Z �J 1 � AGREEMENT FOR 2025 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR PENINSULA TRAILS COALITION This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and PENINSULA TRAILS COALITION("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 602 071 631;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY,as authorized by Chapter 67.28 RC W and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS,RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$35,700 for the purposes recommended by the LTAC("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2025 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2025 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2025. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 1 of 43 iii. On or before January 31, 2026 or upon execution of this Agreement, whichever is later,provide to the COUNTY: A billing invoice requesting payment of Hotel- Motel Funding for the 2025 fiscal year. b. For a minimum of six(6)years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section I of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2026. d. By February 28th of each year provide all of the following information on EXHIBIT D, attached hereto and incorporated by reference for the previous year. i. Each festival,event,or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist' includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts,bed and breakfasts,or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2025 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2025 and ending on December 31, 2025, except for the reports required in Section 2, which are due January 31, 2026 and February 28, 2026. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 2 of43 5. ASSIGNMENT A party's interests in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of. (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees.. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required,the following insurance: LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 3 of 43 a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limit of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RC W, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee,representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States, the State of Washington and the County of Jefferson,as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents.No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final,but shall be subject to judicial review. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 4 of 43 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies,or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations,or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 5 of 43 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 6 of 43 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight,Executive Assistant DATE: Cx Ge l+aLj� 23 2v2 y SUBJECT: AGREEMENT re: 2025 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$35,700; Peninsula Trails Coalition STATEMENT OF ISSUE: This agreement provides grant funding for 2025 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 22, 2024 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax)Fund, and approved by the Board of County Commissioners on December 9, 2024. FISCAL IMPACT: Peninsula Trails Coalition $35,700 RECOMMENDATION: Approve-and sign the agreement. REVIEWED BY: Mark McCaule ounty Administrator Dat : CONTRACT REVIEW FORM `rear F,—, (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: PENINSULA TRAILS COALITION Contract No: LTAC PTC Contract For: 1a19-1-Fw IrVWEro rc..1d11li wE,p—ofm Otv o rmi I'crtiv Jan-Dec 2025 COUNTY DEPARTMENT: county Administrator Contact Person: Adiel McKnight Contact Phone: 102 Contact email: afmckrnght@co tefferson.wa us AMOUNT: $35,700 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $35,700 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# 125 RFP or RFQ Munis Org/Obj 12555730A11125 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO P IA WIT CC .5 . 80 AND CHAPTER 42.23 RCW. CERTIFIED: �■ N/A:❑ /-��7'1� n S ure Date STEP 2: DEPARTMENT CERTIFIES THE PERSON POSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BE DEBARR BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ❑� N/A: Sign7eeJlectronically Date STEP 3: RISK MANAGEMENT REVIEW(will be ad through Laserf;che): Electronically approved by Risk Management on 12/19/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/19/2024. Template pre-approved by PAO. Thank you for making the corrections. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEV(IF REQUIRED). Q STEP 6: CONTRACTOR SIGNS w Z STEP'7: SUBMIT TO BOCC FOR APPROVAL t:` I AGREEMENT FOR 2025 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR PENINSULA TRAILS COALITION This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and PENINSULA TRAILS COALITION("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 602 071 631;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY,as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee("LTAC")to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS,RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$35,700 for the purposes recommended by the LTAC("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2025 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2025 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2025. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 1 of 43 iii. On or before January 31, 2026 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel- Motel Funding for the 2025 fiscal year. b. For a minimum of six(6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2026. d. By February 28'h of each year provide all of the following information on EXHIBIT D, attached hereto and incorporated by reference for the previous year. i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts,bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2025 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2025 and ending on December 31, 2025, except for the reports required in Section 2, which are due January 31, 2026 and February 28,2026. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 2 of 43 5. ASSIGNMENT A parry's interests in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period,unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of. (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required,the following insurance: LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 3 of 43 a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limit of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RC W, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative,agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States,the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents.No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 4 of 43 b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies,or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the remainder of this Agreement and the application this Agreement shall not be enforceable. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 5 of 43 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims,matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt, the provisions that survive the term of this agreement include: (a)controlling law; (b)insurance; and, (c) indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THF, FOLLOWING PAGE LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 6 of 43 JEFFERSON COUNTY WASHINGTON PENINSULA TRAILS COALITION Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Kate Dean,Chair Date Signature By: Name: Greg Brotherton,Commissioner Date Title: By: Date: Heidi Eisenhour,Commissioner Date SEAL: ATTEST: Carolyn Galloway,CMC Date Clerk of the Board Approved as to form only: �ka for 12/19/2024 hilip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 7 of 43 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award Itemized list of proposed enhancements Site revegetation work $5,000 Site fencing work $5,000 Site safety features $ $5,000 Site signage $5,000 Work on Phase 2 of the Hall Baetz Viewpoint, for a total of$20,000, which includes sanicans are a critical tourism-related facility throughout the trail system. Jefferson County has historically covered the cost, but PTC proposes assuming that cost in both Clallam and Jefferson Counties. This is a public health and safety dimension of the experience, and a distinct need of the ODT. In consultation with Jefferson County Public Works, the Peninsula Trails Coalition is requesting LTAC support for the sanicans in Jefferson County. There are currently 3 sanicans, at the Port of Port Townsend, Trailhead Park in Cape George trailhead, and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more, one north of the Discovery Bay trains, and one at the Gardiner Community Center. Each one cost $2,300/year, with an additional $400/month for units to be serviced twice a week, for a total cost of$2,700 per sanican. Sanicans County-wide $13,500 In 2023, the Peninsula Trails Coalition spent $1,090 for 6 months of renting maintenance equipment for work on the Larry Scott Trail. Costs are yet to be known for 2024, and the cost will likely increase in 2025. Rental of maintenance equipment $1,200 In addition to renting maintenance equipment, we hope to purchase a Stihl weed whacker in 2025 for maintenance of the Larry Scott Trail. This is estimated to cost around $1,000. Stihl weed whacker$1,000 LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 8 of 43 EXHIBIT B RECIPIENT'S PROPOSAL PENINSULA TRAILS COALITION REQUEST FOR PROPOSAL ATTACHED LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 9 of 43 2025 Request for Proposal Packet Lodging Tax/Tourism Promotion This packet is for the 2025 TOURISM PROMOTION SERVICE PROPOSALS to be funded by the Jefferson County Lodging Tax. Under Jefferson County guidelines, you must be a NON-PROFIT or GOVERNMENTAL AGENCY to be eligible to be funded by the Jefferson County Lodging Tax. The Jefferson County Lodging Tax Advisory Committee may only consider complete and signed proposals that include all of the requested information and documents, and that are submitted by the deadline: FRIDAY OCTOBER 4, 2024 by 4:30 pm Digital Delivery only for Proposals to afmcknightCcDco.jefferson.wa.us 2025 Proposal Guidelines: Tourism Promotion Activities The Jefferson County Lodging Tax Advisory Committee (LTAC) is accepting proposals from government agencies and non-profit organizations for tourism promotion to be provided during calendar year 2025 and paid for from the County's lodging tax fund. The Committee will make recommendations to the Jefferson County Commissioners within one month following the proposal deadline. All decisions for use of the lodging tax will be made by the Jefferson County Commissioners. ■ Proposals from government agencies or non-profit organizations are to be for tourism promotion during calendar year 2025. Please refer to Section 1 of this packet for examples of eligible tourism promotion activities for this funding round. ■ At the time of implementation, tourism related activities within proposals must comply with federal, state, and county laws and requirements, including county Public Health direction. NOTE: Jefferson County may not use public funds in any way that can be construed as a gift to an individual or organization. ■ Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete proposals may not be considered by LTAC. ■ To be considered, a fully completed and signed digital application (digital signatures acceptable) must be received at afmcknightCcDco.iefferson.wa.us by the deadline listed above. ■ The preferred format for a digital application is a single PDF file attached to an email. If necessary, multiple files in either PDF or Microsoft Word may be attached to a single email as a complete digital application. ■ All documents filed with the County are public records, potentially eligible for release. Jefferson County is committed to the non-discriminatory treatment of all Persons in the employment and delivery of services and resources. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 10 of 43 2025 Proposal Checklist for Tourism Promotion Activities Organization Name Peninsula Trails Coalition Event Name, if different Enhancement of the Visitor Experience of the Olympic Discovery Trail Proposed Contract Amount: $35,700 Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: X Signed and Dated Proposal Summary Sheet X Section 1 - Itemized list of proposed services and estimated costs. X Section 2 - Proposal Questions. X Section 3 - Proposed 2025 promotion, facility, event or activity budget. X Section 3 — 2024 budget and year-to-date income and expense statement(s). X Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. X Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknight(-co.iefferson.wa.us by FRIDAY OCTOBER 4, 2024. Documents submitted to the County are public records, potentially eligible for release. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 11 of 43 2025 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked) Electronically to Email Address: afmcknight(a)co.jefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name Peninsula Trails Coalition Organization Address PO Box 1836, Port Angeles, WA 98362 Contact Name Jeff Bohman Contact Address PO Box 1836, Port Angeles, WA 98362 Day Phone (360) 477-8881 Evening or Cell Phone same E-Mail Address irbohman icloud.com, rants a,olympicdiscoverytrail.or Facility/Event (if applicable) Enhancement of the Visitor Experience of the Olympic Discovery Trail Total Lodging Tax Request: $35,700 Estimated 2025 org. operating budget (Incl. Lodging Tax funds) $408,929 If asking for funds for a specific Dollar Amount event, list other cash funding - $ sources and dollar amounts budgeted for this project. $ Note: This section is only due for $ specific event and festival $ funding requests. $ $ Total Project Revenue Budget $ Did your organization receive Lodging Tax Funds from the County in 2024? X yes no I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. l understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Date: 10/3124 Print Name and Title: Jeffrey R Bohman, President, Peninsula Trails Coalition LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 12 of 43 1 . Itemized List of Proposed Tourism Promotion Services Organization (or Event) Name: Enhancement of the Visitor Experience of the Olympic Discovery Trail In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, facility, event or activity, including quantities and costs (see examples at bottom of page). Itemized list of proposed enhancements: Work on Phase 2 of the Hall Baetz Viewpoint,for a total of$20,000, which includes: Site revegetation work $5,000 Site fencing work $5,000 Site safety features$ $5,000 Site signage $5,000 Sanicans are a critical tourism-related facility throughout the trail system. Jefferson County has historically covered the cost, but PTC proposes assuming that cost in both Clallam and Jefferson Counties. This is a public health and safety dimension of the experience, and a distinct need of the ODT. In consultation with Jefferson County Public Works,the Peninsula Trails Coalition is requesting LTAC support for the sanicans in Jefferson County. There are currently 3 sanicans,at the Port of Port Townsend,Trailhead Park in Cape George trailhead,and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more, one north of the Discovery Bay trains, and one at the Gardiner Community Center. Each one cost$2,3001year, with an additional $400lmonth for units to be serviced twice a week, for a total cost of$2,700 per sanican. Sanicans County-wide $13,500 In 2023, the Peninsula Trails Coalition spent$1,090 for 6 months of renting maintenance equipment for work on the Lary Scott Trail. Costs are yet to be known for 2024, and the cost will likely increase in 2025. Rental of maintenance equipment $1,200 In addition to renting maintenance equipment, we hope to purchase a Stihl weed whacker in 2025 for maintenance of the Larry Scott Trail. This is estimated to cost around $1,000. Stihl weed whacker $1,000 LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 13 of 43 Examples of how to list your proposed tourism promotion services or event (please be as specific AS POSSIBLE about the services, quantities, the tourism market, distribution method, and cost): 10,000 promotional rack cards for 1-5 corridor from Portland to Bellingham,April -June 2018............$1,835 The rack cards will promote an event/hotel/restaurant promotional package. Design and printing............................................................................. $1,250 Distribution by XYZ Company............................................................... $ 500 5 hours of staff time at$17.00 per hour to write copy, edit and proof the cards......$ 85 1/3 page black and white event promotional advertisement in XYZ Magazine, July 2018 edition........ $1,500 XYZ Magazine has 250,000 subscribers in western and northwest states.This 1/3-page ad will be part of a full-page advertisement being coordinated by the VCB. XYZ Magazine will match the value of the advertisement with a feature article on Jefferson County and the event in the same edition. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 14 of 43 2. Proposal Questions Please confine your answers to no more than one page for each question. 1. Tell us about your promotion, facility, event or activity and why you think it will increase tourists traveling to and staying in Jefferson County. Include a general description of the promotion, facility, event or activity including its purpose, history, etc.), and describe your organization's track record. The Olympic Discovery Trail, including the Larry Scott segment, creates an outdoor recreation and active transportation backbone for the North Olympic Peninsula attracting day users who shop and dine locally, running and biking event participants who bring along family/friends who shop, dine and stay overnight in campgrounds and other lodging, and long distance travelers who use the entire 135-mile route of the trail, visit county and state parks, the Olympic NP, shop, dine, and stay multiple nights. The Olympic Discovery Trail is often the primary reason people visit the area. The Hall Baetz Viewpoint, located at the junction of Highway 20 and 101 and overlooking Discovery Bay offers a primary engagement point for tourists visiting East Jefferson County. The Peninsula Trails Coalition has been spearheading the development of this trail-oriented facility because the viewpoint will become a key locus for two trails currently under development- 1)the Hood Canal Bridge to Olympic Discovery Trail connector and 2)the Olympic Discovery Trail (and co-located Pacific Northwest National Scenic Trail) section from Four Comers through Eaglemount to Discovery Bay which will move trail users off Highway 20. The Viewpoint honors the memory of Mr. Baetz, who was instrumental in the planning, promotion, and development of the ODT in this area. The Viewpoint will consist of a rustic log shelter building, parking for 8-10 cars, a bathroom facility, and water&electrical service. In summary,this new scenic viewpoint will increase tourism by capitalizing on the visual appeal,diversifying tourism offerings, enhancing the infrastructure associated with the ODT,and can be enjoyed year-round, making it a valuable tourism asset for Jefferson County. As this grant is being written, site preparation is underway, and we are planning a ribbon cutting event in October.Additional work, which we are referring to as Phase 2, will be ongoing after that ribbon cutting. That includes some revegetation of the site, fencing, safety features,and signage. In addition to the work planned for Hall Baetz Viewpoint, we are also planning for some other improvements of the trail system that will increase the appeal of the Olympic Discovery Trail including the Larry Scott Trail segment. Those include: • The addition of 2 new locations for sanicans and taking on the cost of the 3 existing sanicans. Keeping the trail well maintained The items proposed here enhance the visitor's experience by providing a wildlife viewing spot along the way, keeping the trail well maintained, and providing sanicans. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 15 of 43 2. If this is a continuing promotion, facility or event, how is it different than in the past? Hall Baetz Viewpoint is a newly proposed tourist facility. This funding will help with phase II costs, including revegetation of the site, fencing, safety features, and signage. Everything else is a continuation of existing programs, though improvements are planned, including: • Sanicans have historically been provided by Jefferson County, but PTC proposes taking on that responsibility, as well as adding sanicans in 2 new locations. There are currently 3 sanicans, at the Port of Port Townsend, Trailhead Park in Cape George trailhead, and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more, one north of the Discovery Bay trains, and one at the Gardiner Community Center. • PTC will continue to rent maintenance equipment, but will add to the tools we own by purchasing a Stihl weed whacker which will see a lot of use along the Larry Scott Trail. 3. Describe how you intend to market/promote your promotion, facility, event or activity to potential tourists who reside outside Jefferson County. a) If an event, the date of the event N/A b) The timeline for the tourism promotion activity you are proposing (e.g. May through July, 2025) Year-round c) Target Audience Visitors from 50+ miles away d) Promotion methods you intend to use to reach the target audience. Social media, trails magazines, and trail stories on social media. Social media engagement has played a pivotal role in our efforts to attract potential visitors and engage with repeat visitors.We continue to collaborate with social marketing media professionals, which has resulted in a broadening of our reach. e) Describe how you will promote overnight stays at Jefferson County lodging establishments. Working with visitor centers, businesses and lodging close to trail to promote trail, social media stories emphasizing multi-day itineraries. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 16 of 43 f) If you intend to collaborate with another agency or non-profit to provide these services, please state the name of the organization and describe the nature of the collaboration: The process through which the Hall Baetz Viewpoint is becoming a reality is a model of how a diversity of stakeholders—private citizens,volunteers, municipalities, counties, tribes,federal and state agencies, nonprofits, cyclists, runners, equestrians, etc.—can and must work together in their shared quest for community. This project was initiated with private donations pledged by family, friends and colleagues of Hall Baetz in 2020. That initiative led to consultations with the former, current, and future landowners as well as the local and tribal jurisdictions throughout 2021,which confirmed the acceptability of pursuing the HBV project at the proposed location. Subsequent steps to achieve the design and permitting involved partnerships with local non-profit organizations; consultation with multiple local, state, and federal agencies; paid technical expertise in multiple disciplines; and permitting review and approval from those same local, state, and federal agencies. Early stages of project construction have included donated and discounted logs for the viewing structure,which were harvested by the Jefferson Land Trust(the current HBV site landowner)as part of a sustainable forest maintenance activity in the nearby Chimacum Ridge community forest. The logs were transported to the pre-fabrication site via donated trucking services. The structure's design was performed with the donated services of the Jamestown S'Klallam Tribe's retired senior totem carver. Materials required for the upcoming site work have been donated by the Lower Elwha Klallam Tribe and a local contractor. Utility installation is being donated and performed by the former landowner,who also operates the area water system which will provide water services to the site. Mitigation planting materials will be acquired through discounted purchases via two local non-profit partners. Further, as a part of optimizing our work on the site, the Peninsula Trails Coalition is partnering with the North Olympic Salmon Coalition and the Washington State University Extension Office on the planting work that will be part of the site restoration work. In sum,the HBV Project represents an example of extraordinary partnerships in a wide range of relationships to produce a broad range of essential project elements. This track record of partnership will continue throughout the completion of the project, and we are hopeful of being able to include Jefferson County LTAC in this extensive team of HBV project partners. In addition to the collaborations related to the HBV project, the PTC has collaborated with the Department of Public Works in Jefferson County to assume the management of sanicans throughout Jefferson County. The PTC also works closely with Jefferson Coujnty on maintenance of the Larry Scott portion of the Olympic Discovery Trail. The Peninsula Trails Coalition is also a regional leader and collaborator in multiple projects that create and complete an emerging and comprehensive trail network beyond the Olympic Peninsula. For example,the PTC is working with the North Kitsap Trails Association and the Bainbridge Island Parks and Trails Foundation under a collaborative called Puget Sound to Pacific(PS2P)to secure a$16.3 million federal RAISE grant to complete 200 miles of non-motorized, multi-use trail connecting Puget Sound on Bainbridge Island to the Pacific Coast at the Quileute tribal reservation in La Push,WA, working with 14 jurisdictions. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 17 of 43 4. How will you measure the effectiveness of your promotion, facility, event or activity? Throughout the Larry Scott Trail and the Olympic Discovery Trail, specific effectiveness will be measured by periodic in-person site presence through the Trail Ambassador program, and use of permanent and mobile trail counters (Eco-Counters). In 2023, 284,000 people used sections of the ODT in Jefferson County. This number is based on Eco-counter data and the Trail Ambassador Program.Also based on the same methods, we estimate that about 30% of trail users come from greater than 50 miles away. Of those visitors, 69% paid for overnight accommodations, 11%were staying somewhere for free, and 20%were day-trippers. 2024 Trail Ambassador surveys are ongoing as this grant is being written. The Hall Baetz Viewpoint is uniquely situated to provide public access amenities in an important highway and trail interchange where they are currently notably lacking. The Viewpoint offers visitors an attractive and scenic place to stop, use the restroom, take in the views and be offered suggestions for things to do and explore in the County. The Viewpoint is guaranteed to enhance the visitor experience to Jefferson County. The Olympic Discovery Trail, including the Larry Scott Trail have increased in popularity over time, so trail enhancements are also guaranteed to enhance visitor experience to Jefferson County. The Olympic Discovery Trail creates an outdoor recreation and active transportation backbone for the North Olympic Peninsula attracting day users who shop and dine locally, running and biking event participants who bring along family/friends who shop,dine and stay overnight in campgrounds and lodgings, and long distance travelers who use the entire 135-mile route of the trail, visit county and state parks, the Olympic NP, shop, dine, and stay multiple nights. The Olympic Discovery Trail is often the primary reason people visit the area. Also, describe how you will document and report to the County the economic impact from your event/facility. (State law requires the County to report annually to the State Department of Community Development and Economic Trade about the number of lodging stays and economic benefit from tourists generated by use of Lodging Tax proceeds for tourism promotion.) Trail Ambassador data and Eco-Counter data will be used to measure economic impact for the Larry Scott Trail and the Olympic Discovery Trail. The 2023 Trail User Survey conducted by the Ambassadors provided extremely useful data for better quantifying the economic impact of the trail, and there is also data from trail counters(Eco-Counters). 2024 Trail Ambassador surveys are ongoing as this grant is being written. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 18 of 43 5. What economic impact can we expect in Jefferson County from your proposed promotion, facility, event or activity? a.) Actual or estimated number of tourists at your event/facility last year (2024): In 2023, 284,000 people used sections of the ODT in Jefferson County. This number is based on trail counter data and the Trail Ambassador Program. Also based on the same methods, we estimate that about 30% of trail users come from greater than 50 miles away. Of those visitors, 69% paid for overnight accommodations. 11% were staying somewhere for free, and 20%were day-trippers. b.) Estimated number of tourists who will attend your event/facility this year (2025): 50,000 (estimated from Ambassador contact data in 2023). We will have a better idea of this when the 2024 data is collated. 2024 data is still being collected. using funding from Jefferson County LTAC awarded in 2024. c.) Projected economic impact in Jefferson County from your event/facility (e.g. number of tourists who will stay overnight in Jefferson County-based lodging establishments; economic impact for Jefferson County restaurants, community facilities, amenities, events, and businesses). We estimate 15,525 number of paid lodging nights from 2023. This number is based on trail counter data and the Trail Ambassador Program. This year's data is still being collected, using funding from Jefferson County LTAC awarded in 2024, but it's likely to be at least 16,500 in 2025. A recent study of the potential economic impact of the Washington State portion of the cross-country Great American Rail Trail estimated that the 554 miles of trail in the State will generate S24.9 Million in annual spending. That's approximately$45,000 per mile of trail (source: https://www.railstotrails.org/resource-library/resources/webinar-economic-potential-of-the-great- americanrail-trail/. For the Larry Scott Trail segment, a similar estimate would yield $420,000 annually. In 2023, 284,000 people used sections of the ODT in Jefferson County. This number is based on trail counter data and the Trail Ambassador Program. Also based on the same methods, we estimate that about 30% of trail users come from greater than 50 miles away. Of those visitors, 69% paid for overnight accommodations. 11% were staying somewhere for free, and 20% were day-trippers. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 19 of 43 6. Describe your organization's area of expertise. Do you provide a unique service? The Peninsula Trails Coalition is a 35-year-old volunteer, nonprofit organization that collaborates and coordinates with 14 city, county, and tribal entities to develop, maintain, and advocate for the Olympic Discovery Trail as a world-class, multi-use pathway connecting communities across the North Olympic Peninsula. The trail provides recreation and active transportation access for a diverse spectrum of users and serves as a catalyst for rural economic development. In addition to connecting communities on the North Olympic Peninsula, the Olympic Discovery Trail is a nation-wide asset, serving as the western terminus of the 3,700 mile Great American Rail Trail, the Pacific Northwest National Scenic Trail, the Sound to Olympics Trail, and the Puget Sound to Pacific Trail. Trail traffic counters and in- person trail user surveys document annual usage at more than 300,000 users. The Peninsula Trails Coalition is also a regional leader and collaborator in multiple projects that create and complete an emerging and comprehensive trail network beyond the Olympic Peninsula. For example,the PTC is working with the North Kitsap Trails Association and the Bainbridge Island Parks and Trails Foundation under a collaborative called Puget Sound to Pacific (PS2P)to secure funding to complete 200 miles of non-motorized, multi-use trail connecting Puget Sound on Bainbridge Island to the Pacific Coast at the Quileute tribal reservation in La Push, WA. The 14 jurisdictions encompassed within the PS2P project were recently awarded a$16.3 million federal RAISE grant authored by the PS2P Collaborative to plan and design 34 active transportation components addressing approximately 100 miles in trail gaps within those 14 jurisdictions. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 20 of 43 3. Background Information about Your Organization Attach the following items to your proposal in the order listed: (Note: To be considered by the Committee, all of the listed information must be included with your proposal.) Attachments: X Proposed 2025 promotion, facility, event or activity budget including income and expenses. X 2024 Budget and Actual income and expense year to date statement(s). Attached: ■ 2024 through 2026 3 Year Budget ■ 2024 Budget vs Actual as of the end of August 2024 X List of names and addresses of the organization's Board of Directors as of the date the proposal is filed. Also, if the proposal is for the marketing of an event and there is a chairperson for the event (either volunteer or paid), list that individual's name, address and phone number. X If you desire, you may provide samples of promotion materials such as brochures or promotional materials (maximum of five). Attached: ■ PTC's anchor brochure ■ East ODT map(Port-Townsend-Blyn) ■ Bicycling the Olympic Peninsula- Eastern Jefferson County Also attached,a letter of support from Jefferson County Public Works in support of the PTC taking on the expense and responsibility of sanicans throughout Jefferson County. Note: Staff will verify Incorporation status of the non-profit agencies who submit service proposals by checking the Washington Secretary of State's on-line corporation records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 21 of 43 2025 LTAC Opportunity Information 1 . Jefferson County's Proposal Process - The Jefferson County LTAC solicits service proposals each year. The proposal form is attached, posted on the County's website, www.co.jefferson.wa.us and may also be requested by calling the Jefferson County Commissioner's Office at the Courthouse, (360) 385-9102. This year, the Committee will review proposals on OCTOBER 17, 2024 from 11:00 a.m. to 2:00 p.m. Applicants are asked to attend the OCTOMBER 17, 2024 meeting beginning at 11:00 a.m. The County will provide meeting information for all complete applications. At that meeting, each proposing agency will answer questions from the Committee regarding their proposal. The Lodging Tax Advisory Committee will make a recommendation to the Board of County Commissioners regarding which proposals to fund, and at what funding levels within available revenues. The review of the LTAC recommendations and final decision about how to use the lodging tax monies is made by the County Commissioners. Each agency will be notified of the status of their proposal. Contracts are prepared by the County and sent to agencies. 2. Available Funding for 2025 Organizations submitting proposals should be aware that a total of approximately $900,000 in lodging tax awards will be available for allocation to eligible tourism promotion activities through this RFP. This amount also includes $5,051 in staff administrative costs to manage the grants and to process invoices. County Ordinance 02-0622-98 provides for distribution of Lodging Tax as follows: • The lodging tax funds are to be used for targeted and/or regional promotion, the operation and maintenance of organizations operating tourist related facilities and their costs for local promotional activities. • Not more than 25% for the development of tourism related facilities. 3. Definitions - By state law, lodging tax funds may only be used for tourism promotion and the acquisition and/or operation, including maintenance, of tourism-related facilities. The following definitions are copied verbatim from RCW 67.28.080. Note: State law changed in 2007 to include "operation" of tourism events in the definition of "tourism promotion." "Tourism" means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 22 of 43 "Tourist" means a person who travels from a place of residence to a different town, city, county, state, or country, for purposes of business, pleasure, recreation, education, arts, heritage, or culture. "Tourism promotion" means activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of special events and festivals designed to attract tourists. "Tourism-related facility" means real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities. 4. Proposal Evaluation Criteria — Jefferson County Policy Statement for Use of the Lodging Tax. Jefferson County's Lodging Tax Fund will be the primary source of county funding for activities, operations, and expenditures designed to increase tourism. The County does not make any multi-year commitments with Lodging Tax funds. However, service providers are not limited or prohibited from making repeat annual requests of the same nature. The County intends to maintain a reserve in the Fund, and will assess on an annual basis how much of the Fund to appropriate in a given year. The Jefferson County Commissioners have created a Lodging Tax Advisory Committee to conduct an annual process to solicit and recommend Lodging Tax funded services for the County Commissioners consideration. Jefferson County will only consider proposals for use of the Lodging Tax from public and non-profit agencies. The Fund will ONLY be used for the following purposes: 1. The promotion of emerging or on-going tourism events, facilities, and activities by government or non-profit agencies so as to attract and draw tourists to unincorporated Jefferson County from outside Jefferson County. 2. Operation of a tourism promotion agency (such as a visitor and convention bureau); 3. The marketing of special events and festivals designed to attract tourists to unincorporated Jefferson County from outside Jefferson County. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 23 of 43 4. Capital and/or operating costs for tourism facilities owned by a public entity or a non-profit organization as defined in State law RCW 67.28.080.1(7) — Tourism Related Facility. 5. Administrative costs to support tourism events, facilities and activities. Other Criteria. HIGH PRIORITY will be given to tourism activities that ■ Promote Jefferson County and/or events, activities, and places in the County to potential tourists from outside Jefferson County. ■ Have demonstrated potential or high potential from the Committee's perspective to result in overnight stays by tourists in lodging establishments within the unincorporated areas Jefferson County. ■ Have demonstrated potential or high potential from the Committee's perspective to result in documented economic benefit to Jefferson County. ■ Have a demonstrated history of success in Jefferson County, or are proposed by a group with a demonstrated history or high potential of success with similar activities. ■ Minimize duplication of services where appropriate and encourage cooperative marketing and/or includes an element of cooperation or partnership. ■ Provide, maintain, operate, or enhance County-owned tourism facilities or infrastructure. RESPONSIBILITIES: On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, provide to the COUNTY: • A quarterly report of the use, services, programs and activities of organization for the prior quarter under this Agreement; • A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2025. 1. On or before January 31, 2025 OR upon execution of this agreement, whichever is later, provide to the COUNTY: • A billing invoice requesting payment of Hotel-Motel Funding for the first half of the current year. 2. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 24 of 43 Upon reasonable notice, provide access to County or State representatives to audit those records. 3. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson County Hotel/Motel Fund. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson County by January 31, 2025. 4. By February 28th of each year provide the following information by reference for the previous year. a. Each festival, event, or tourism facility owned and/or operated by organization. b. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not) by organization on each festival, event or tourism facility. c. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). e. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 5. Scheduled Site Visits LODGING TAX ADVISORY COMMITTEE REVIEW CONSIDERATIONS In developing its recommendations, the Committee considers: ■ The estimated amount of lodging tax receipts for the coming year provided by the County Administrator's Office. ■ Operational adaptations or pivots that ensure future organizational success of tourism related activities and promotion. ■ Thoroughness and completeness of the proposal. ■ The relationship of proposed services to the areas of high priority identified by the Committee. ■ Percent of the proposal request to the event/facility promotions budget and overall revenues. ■ Percent of increase over prior year Jefferson County Lodging Tax funded proposal if any. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 25 of 43 ■ Projected economic impact within the unincorporated Jefferson County, in particular projected overnight stays to be generated in lodging establishments in the unincorporated areas of Jefferson County. ■ Requirements in State law for use of the tax, and the definitions in State RCW 67.28.080 for "tourism," "tourist," "tourism promotion," and "tourism-related facility." ■ The applicant's history of promotion success, reporting history and financial stability. ■ Committee member general knowledge of the community and tourism-related activities. NOT CONSIDERED are requests for - ■ Services to be provided beyond calendar year 2025. ■ Proposals from for-profit businesses (however, a government or nonprofit agency contracting with the County may itself contract with for-profit businesses as third- party vendors). ■ Promotional activities that reach a target audience solely located within Jefferson County. NOTE: 1. On February 2, 2006, the State of Washington Attorney General's Office issued Opinion #AGO 2006 #4, which clarifies that a municipality may NOT provide advance payment to private organizations for tourism promotion. Payment must occur after the services have been performed and documentation in keeping with the contract is submitted to the County. 2. The County may not pay for donated or volunteer services or pay more than the actual cost incurred by the contracting agency to provide the service. 5. Background Information — Jefferson County's Lodging Tax. The Lodging Tax is an excise (sales) tax authorized by State law in RCW 67.28, Public Stadium, Convention, Arts and Tourism Facilities. In 1998, the State Legislature amended Chapter 67.28 of the Revised Code of Washington (RCW) to allow local governments to assess an additional 2% tax on lodging for tourism promotion and/or tourism-related facilities (sometimes referred to as "the new 2%"). In April 1999, the County Commission, by Ordinance, increased the County's Lodging Tax from a 2% to a 4% tax as allowed by RCW 67.28. Jefferson County's Lodging Tax Advisory Committee. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 26 of 43 Per RCW 67.28.1817, the State requires that local governments collecting the Lodging Tax establish a Lodging Tax Advisory Committee consisting of at least five (5) members: The Chair — a member of the County Commission or their designee 2 members — representing the lodging industry 2 members — representing activities authorized to be funded by said tax The Committee's role is advisory in nature, with the Committee's purpose being to advise the County Commissioners. The Committee must select the candidates from amongst the applicants applying for use of revenues and provide a list of such candidates and recommended amounts of funding to the County Commissioners for final determination. In 1998, the Jefferson County Commissioners created such a Committee, and asked the Committee to establish an annual process to solicit and review proposals for tourism services eligible for lodging tax funding. Committee members are appointed by the County Commissioners as part of the County's regular advisory committee appointment process. For additional information, contact — County Administrator's Office Jefferson County Courthouse 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Ph: 360-385-9102; Fax: 360-385-9382 e-mail: afmcknight(cDco.'efferson.wa.us - END - LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 27 of 43 S._ OLYMPIC PENINSULA Ncdvery TRAILS TRAIL COALITION �„�, 2025 Jefferson County LTAC grant budget Peninsula Trails Coalition/Olympic Discovery Trail Proposed Budget Item Expense Income Hall Baetz Viewpoint Phase 2 Site revegetation $5,000 $0 Site fencing $5,000 $0 Site safety features $5,000 $0 Site signage $5,000 $0 Sanicans County-wide—There are currently 3 sanicans, at the Port of $0 Port Townsend, Trailhead Park in Cape George trailhead, and at Milo Curry trailhead. Only 2 are ADA compliant. Taking over this responsibility will allow us to move the location of the Port of Port Townsend sanican proximal to the present location and be an ADA compliant one. PTC plans to install 2 more,one north of the Discovery Bay trains, and one at the Gardiner Community Center. Each one cost$2,300/year,with an additional$400/month for units to be serviced twice a week,for a total cost of$2,700 per sanican. $13,500.00 6 months of rental maintenance equipment. $0 In 2023, the Peninsula Trails Coalition spent$1,090 for 6 months of renting maintenance equipment for work on the Larry Scott Trail. Costs are yet to be known for 2024, and the cost will likely increase in 2025. $1,200.00 Purchase of one Stihl weed whacker for use throughout the Larry Scott $0 Trail. This is estimated to cost around$1,000. $1,000.00 Total $35,700 $0 *There is no income associated with these items,though the PTC does generate income through other activity not within the scope of this grant. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 28 of 43 PENINSULA TRAILS COALITION 2024 2024 2025 2025 2026 2026 COMMENTS INCOME CONTRIBUTIONS INCOME RESTRICTED CONTRIBUTIONS 21 149 3.000 3.000 HBV UNRESTRICTED 74,000 74,000 74.000 ACTUAL 2023 BEQUESTS 23 000 23.000 23,000 APPLE MKT VALUE 2024 SUPPORTING EVENTS 19 000 19,000 19,000 ACTUAL 2023 YEAR-END APPEAL 1.000 1,000 1_000 DIRECT MAIL CAMPAIGN 44,000 44,000 44.000 ACTUAL 2023 ODT EAGLEMOUNT 2000. 2,000 2000, GIVE BIGIGIVING TUESDAY 5 000 5,000 5,000 MAP DONATIONS 7 000 7,000 7.000 --------------- ----------------- TOTAL CONTRIBUTIONS INCOME 196 149 178,000 178,000 INTERESTIDIVIDEND INCOME 12.000 12,000 12,000 a MEMBERSHIP DUES 15.000 15.000 15.000 ACTUAL 2023 GRANTS 105.000 112,000 133.100 LEMOLO,LTAC.2026 MAPS.BROCHURES TRAVELER'S JOURNAL-P A SEQUIM 3.429 4.500 4.500 ACTUAL BIKE TUNE-UP EVENT 7.000 7,000 7.000 ACTUAL ANNUAL ODT FUNDRAISER,NET 0 0 0 TOUR DE LAVENDER-NET 46.000 '^^^"""" 46,000 """""""' 46,000 ^""""""'2024 ACTUAL SALES/COMMISSIONS 1,200 1,200 1,200 ALPENFIRE ROYALTIES 0 0 0 WEB SPONSORSHIPS 3.000 3,000 3.000 TOTAL INCOME 388,778 378.700 399,800 EXPENSE ADMINISTRATION OFFICE 3000 3.000 3.000 OFFICE SUPPLIES 1.500 1.500 1.500 LICENSES&PERMITS 325 325 325 P O BOX&SITE RENTALS 4.500 4,500 4.500 WEBSITES 3.000 3,000 3.000 CREDIT CARD PROCESSING FEES 2000. 2,000 2000 DUES AND SUBSCRIPTIONS 5.100 5.100 5.100 CIVIC SOFTWARE:MAILCHIMP INVESTMENT MANAGEMENT EXPENSES 7 000 7.500 7,500 AWARDS&RECOGNITION 200 200 200 MISCELLANEOUS 800 200 200 OPVB GATHERING PS2P EXPENSES 15,000 15,000 15,000 ADDENDUM LEMOLO ADVISORS 35.000 42,000 42,000 LEMOLO SALES TAX 120 120 120 MINIMAL NON-TDL SALES CPA/AUDIT(AUDIT-$10K.REVIEW-$5K) 600 600 600 EXECUTIVE DIRECTOR 0 0 0 NEED REVENUES DEVELOPMENT DIRECTOR 48,823 "'-""""' 71,400 """"""' 71,400 ""...--LEMOLO.NEW CONTRACT RELATIONSHIP MANAGER 80.375 118.300 118.300 NEW CONTRACT ................. .._______...._.-- TOTAL ADMINISTRATION EXPENSE 207.343 274.745 274.745 LIABILITY INSURANCE 5.863 6.449 7 094 PREMIUM INCREASE,2024 ACTUAL POSTAGE AND DELIVERY 3.000 3.000 3 000 PRINTING AND REPRODUCTION 300 300 300 BIKE TUNE-UP EVENT 400 400 400 PROGRAM EXPENSE 300 300 300 GIVE BIG/TUESDAY EXPENSES 850 850 850 PROMQTION 12 500 8,000 13 500 ANCHOR BROCHURES NEWSPAPER ADS 2.000 2000. 2.000 SOUND PUBLISH ADS STRATEGIC PLAN 0 4,000 0 DIRECT MAIL COSTS 16.000 16,000 16 000 30K MAILERS TRAIL AMBASSADOR PROGRAM 40.500 40,500 40.500 CLALLAM&JEFFERSON SUPPLIES VOLUNTEER RECEPTION 700 700 700 MISC SUPPLIES 100 100 100 MAPS 21.800 6,200 21.800 GRANTS ANNUAL MEETING 150 150 150 RENT _..._- ----------------- ----------- TOTAL SUPPLIES 22,750 7.150 22,750 TRAIL EXPENDITURES TRAIL MAINTENANCE MGR 0 22,500 22,500 DEFERRED TO 2025 TRUCK EXPENSES 1,500 1,500 1.500 FLAGGER TRAINING 85 85 85 EQUIPMENT 5.000 5,000 5.000 ACTUAL TRAIL CONSTRUCT INCL MAT'L GAS 3000 3,000 3.000 HBV 116,346 0 0 NEW BUDGET SUPPLIES. 1 000 1,000 1.000 SIGNAGE 1.250 1250 1,250 CLALLAM/JEFFCO PROJECTS WORK PARTY FOODBEVERAGES 3,500 3,500 3,500 SANIKAN RENTALS 5.000 5,000 5,000 ECO-COUNTERS 1 600 1,400 500 DEDUCTIBLE&SUBSCRIPTION VOLUNTEER VESTS 1.000 1.000 1,000 TOTAL TRAIL MAINTENANCE 139.281 45.235 44,335 ---------- ----- ----- TOTAL EXPENSE 451.087 408,929 425,774 NET INCOME (62.309) (30229) (25.974) LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 29 of 43 PENINSULA TRAILS COALITION BUDGET VS.ACTUAL EIGHT MONTHS ENDED AUGUST 31,2024 UNRESTRICTED PERMANENTLY TOTALS (6667%OF YR) FUNDS RESTRICTED JAN-AUG BUDGET $OVER %OF BUDGET BUDGET INCOME CONTRIBUTIONS INCOME RESTRICTED 2,135 10000 12.135 35,000 (22.865) 347% UNRESTRICTED 36,377 36.377 60,000 (23,623) 60.6% SUPPORTING EVENTS 12807 12 807 17.000 (4 193) 75 3% YEAR-END APPEAL 505 505 1,000 (495) 50 5% DIRECT-MAIL CAMPAIGN 12,363 12.363 50,000 (37,637) 24 7% ODT-EAGLEMOUNT FUND 940 940 1 500 (560) 62 7% GIVING BIGITUESDAY 30 30 CARS PROGRAM 2,575 2,575 BEQUESTS 22,757 22,757 20,000 2.757 1138% MAP DONATIONS 4,598 4.598 7,000 (2,402) 65.7% -------- -----'-""'-'—-------------- '— TOTAL CONTRIBUTIONS INCOME 71,389 33,697 105,086 191,500 (89,018) 54.9% TOUR DE LAVENDER,NET 37,277 37,277 55,000 (17,723) 67 8% INTEREST/DIVIDENDINCOME 1,368 6.975 8,343 25,000 (16,657) 334% GRANTS 61.900 11,794 73.694 55,000 18,694 134 0% MEMBERSHIP DUES 7,520 7,520 15.D00 (7,480) 50 1% BIKE TUNE-UP EVENT 4.080 2180 6960 7.DDC (40) 994% PROGRAM FEES 3,429 3,429 45M (1,071) 762% SALES NET 527 151 678 2.500 (1.822) 271% SPONSORSHIPS 250 250 3000 (2,750) 8.3% ALPENFIRE ROYALTIES 200 (200) 00% GAIN(LOSS)ON INVESTMENTS 829 11,377 12,206 MISCELLANEOUS INCOME 750 750 500 —_--- ------_--_ -- TOTAL INCOME 189,320 66,874 256.194 359,200 (118,067) 71.3% EXPENSE ADMINISTRATION OFFICE EXPENSES 3000 (3,000) 00% OFFICE SUPPLIES 957 957 1500 (543) 638% LICENSES.PERMITS 91 91 350 (260) 259% RENT-P 0 BOX 8 SITE 2.590 640 3 230 4,500 (1,270) 71 8% WEBSITES 491 491 3.000 (2.509) 16 4% CREDIT CARD PROCESSOR FEES 680 66 746 1 500 (754) 49 7% DUES AND SUBSCRIPTIONS 2,983 2.983 3 600 (617) 82 9% INVESTMENT MANAGEMENT EXPENSES 789 4.936 5.725 7 000 (1.275) 81 8% AWARDS 8 RECOGNITION 200 (200) 00% MISCELLANEOUS 738 738 200 538 368.8% EXECUTIVE DIRECTOR 96.513 (96.513) 00% DEVELOPMENT CONTRACTOR 25023 25.023 41.000 (15.977) 610% PS2P EXPENSES 5.571 5 571 15.000 RELATIONSHIP MGR 39.188 39'88 80.375 (41,187) 488% TAXES-SALES 281 281 500 (219) 56 2% CPA/AUDIT 65C 650 1000 (35C) 650% PROFESSIONAL FEES-LEMOLO.OTHER 17,800 17.800 -----------------------" —"—'----------------- TOTAL ADMINISTRATION EXPENSE 97,831 5.641 103.473 259,238 (164.136) 39 9% LIABILITY INSURANCE 5.863 5,863 5,060 803 115 9% POSTAGE AND DELIVERY 2.164 2,184 3,000 (816) 72 8% PRINTING AND REPRODUCTION 65 311 376 200 176 188 0% BIKE TUNE-UP EXPENSE 224 224 450 (226) 49 9% PROGRAM EXPENSE 209 209 400 (191) 52 2% GIVE BIG/TUESDAY EXPENSE PROMOTION 12544 978 13,522 6.500 7,022 2080% NEWSPAPER ADS 1,250 1,250 2,000 (7501 62.5% DIRECT-MAIL COSTS 16.000 (16,000) 00% TRAIL AMBASSADOR PROGRAM 13,457 1,733 15,190 35,0DO (19,810) 43.4% TOTAL OTHER EXPENSES 35,797 3,021 38,818 68,610 (29,792) 56 6% SUPPLIES VOLUNTEER RECEPTION 2.021 2.021 3.000 (979) 67 4% MISC SUPPLIES 218 69 287 200 87 143 3% MAPS 8.908 391 9.299 14,000 (4,701) 664% ANNUAL MEETING 176 176 125 51 140.8% TOTAL SUPPLIES 11,323 460 11,793 17.325 (5.542) 68 D% TRAIL EXPENDITURES MAINTENANCE MGR (41) (41) 22.500 (22.541) -02% MAINTENANCE VEHICLE 1,348 1,348 3,000 (1652) 449% FLAGGER TRAINING 85 85 300 (215) 28 3% EQUIPMENT (90) 6,496 6.406 5.000 1 406 128 1% CONSTRUCT,.GAS.MATERIALS 1,039 1.039 6,450 (5411) 16 1% HBV TRAILHEAD 47,811 47.811 95,000 (47,189) 50.3% SUPPLIES 70 422 492 1,000 (508) 49 2% SIGNAGE 279 279 3,D00 (2.721) 93% WORK PARTY FOOD/BEVERAGES 2,484 14 2.498 3,000 (502) 83 3% SANIKAN RENTALS 4,860 4.860 5,000 (140) 97 2% ECO-COUNTERS 589 589 VOLUNTEER GEAR 1.000 (1,000) 00% TOTAL TRAIL EXPENDITURES 8,715 56,650 65,365 145,250 (79,885) 45.0% TOTAL EXPENSE 153,656 -_ ==66.773 r219,439 490,423 (279,355) = 44.7% CHANGE IN NET ASSETS FROM OPERATIONS 35.654 1.101 36.755 (131,223) 167.978 UNREALIZED GAIN(LOSS)ON INVESTMENTS 10.591 38.151 48,742 NET LIQUID ASSETS,BEGINNING OF YEAR 136,622 781.806 918.427 RESTRICTION OF ASSETS NET LIQUID ASSETS.END OF PERIOD $182,867 $821,058$1,003,924 LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 30 of 43 PENINSULA TRAILS COALITION Board of Directors Contact Info, as of October 3, 2024 Name Location Address Anderson, Brian 723 Taylor Cutoff Rd. Se uim,WA 98382 Bohman, Jeff 3753 S. Canyon Cir. Port Angeles,WA 98362 Dolansky,John 10 Victoria View Se uim,WA 98382 Erickson, Molly 315 Hillstrom Rd. Forks,WA 98331 James, Rich 2813 E. Bay St. Port An eles,WA 98362 Little,Jeni 545 Lincoln St Port Townsend,WA 98368 Mantell,Jim 194 Kala Heights Dr. Port Townsend,WA 98368 Mount, Merrily 119 Harolds Hollow Port Ludlow,WA 98365 Petersen, Bob 215 Lower Adelma Beach Rd. Port Townsend,WA 98368 Sarles,Judy 134 Blue Shadow Lane Port Angeles,WA. 98362 Stevenson,Andy 653 Seal Rock Rd. Port Angeles,WA 98363 Taylor, Gordon 2103 W. 8th St. Port Angeles,WA 98362 Whitlow,Jan 754 Hoare Rd. Port Angeles,WA 98363 Willott, Don 503 S Edwards Port Townsend, WA 98368, LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 31 of 43 STRAIT Of IUAN DE FUCA p LY M P i C OLYMPIC ADVENTURE TRAIL 10AT1 SCENIC BYWAY „ "•�"'""' f+beY and...r.•*•� I.Zia ve cle;J" nsr�rselrrr er.Mx+as.wrru �r..,.u.....r.-,r..�x.�•w..t nnen..r•a,n+mw. frlleq��+erer/ree�r�sn•.wr. M V [w NNh S. 1 u.ddyore..Ir r.wd.�w.....r(.wM n,ex/wruad ��[rr•�•�rY�r I L .e.r.ed+rraarr wrv.u.,,v.�c u.ura+a .` ,ae.rl rra/rerr,IM'd.ra. TRA r•r,r(ra sail warm+.raWdcan l..Iw�dabmrlMO.n1 �wrrerta}we�et eMlneers++e n.kae rM wMu•.rudlr r.„«�w rM�•�wwm. US :, `�� ro�rw•++n.Y•..r.•„w.n� rM ono;Md ua,v.r Mwa ifs%4as rrayn as the P Pathway tolacif i •.ry.rm,s r,rd,u era aeon oil w.., ,+oo.e ....w.a,r.. �(laaanr tley •,%l(J%J[7 ,rrw�veJN.A..•r'MarMr�`u.�.r�.rw.m w�lu.�wmoronrr^M,^One a rrnWnrynnmrrNurr�om rn Yr.cn sua Cress ea.(e.n rife. C Pq rwrk a eer.. .vu Nmpron Campyi.ou�d [I•.ke ✓.r..aYece, Dungeness spit S re F"ry«r _ .- -•{ f Kleaam Cpunly parka Fart Warden [Wpr:.r,•, pre. I ra,nr Campground ..Mrar 1 a i� . 5.•,r n,..n;r. �.. r Crryerwnd 1 Y p g arlsbor9 2U Sequim / s •,,,�` ^ Heart O'tnr•Hills-�w g '�, I a,.''. _ _m re i Olympic Campground t Seguin fay Adventure I State ParkB Port Hadlock Marymwe Falls Tl011 1 Campground i Cam until 1 i .Yto t aeea Jamesmwn r 10 —.�Ad— Sol out Nmrica se Ridge1a,Sir 1111 Deer Park I „�x S'Klollom Tibv I Dis Bay u.. y �r �� Park A Forks Hot Springs Visitor Center I Campground I Silvery �3' a Cc. Campground I . 3Push�!'s'" ; ( AT1\4 r� r` 1L l Iq ,port •ova ne. Ludy _ LEGEND w1•we 104 ,,,, „ IC/F/C K.a III arRr;« .... t Kees Hoh Ruin Fu. .t /pwdme+ I. CWPPPPtPP EAiV row ma, - "°r' dCurrpyruun., • score uy,.,,. Rrrow .nnwow Owtr r,-' L West Peninsula East Peninsula - estrd+nd,ca .q•;,,;L,Lrt:d.r he Olympc Dix wery Toad Into Seaver,the City of F,Yn. :,ymmityof LaPushon The more densely populated eastern half of the Olympic Discovery dining opportunities match the diversity of all the other off, Are e. "er-s sor.�e of the Tost Impressive views along the Pacific Coast repress pointsalong the trail Trail features several charming towns and a mixture of forested the Peninsula.Lodging options along the ODT can be round -cot^.store x ute Cre;ceo[cn Ire SDruce Railroad The GOT extents acros. ,A of several Native foothills,scem(coastal areas,rich agricultural lands,and rural olymplcpeninsula.com/lodging.Be wife to check out the C of the Wf)ad the Pacific Coast at eater LaPush or American bribi 1. oww Elwba neighborhoods t offers an impressively wide range of experiences Culinary Loop to see the array of culinary Dossibillbes. brad smues along this route Klallann,and Jltnes[xw S Kl�,tjiu t IUri ,.dune. and activities that can be enjoyed in conjunction with travelog the olympicculinaryloop.com ifestyles,alt,yf i0,, h�Vffi are C)OT.Anchored by one ofAmenca's great national parks,Olympic vroven o �,�a^ce. National Park,the area supports many recreationa:opportunities, Trail users have oppor[unties year found to experence t' s ttjAdr�lretyo`Tdndscape:re1.ectv+gmany ,f,'t arts communities,and agr cultural operations as sister trail,theOPimpicAdventureTrmt(4nownasChet Kt;al/pigmy,wtyrpottx+[Nemenl of thePr•nesxpa, ThKslR - west of Port Angeles).Runners,walkers.bKycUsts,andk n 7s0 M IIgIMIy haw<ekd rurN toads t11K AM &Y Ina Single ,you can visa lavender farms,an organic dairy participate a compete in events including the fi«tn Oly: t]q(Iteletuk! h n at ov IL mares.breweries,cideries,distilleries,organic produce Discovery Ma athon,the Ttwr de Lavender•the ode the C ds,and orchards.A single day could also include the Big Hurt,the Frosty Moss.the nun the t- 's Sightseeing,rock climbing,fishing,and other Run,the GOAT RuC and othe�rs�,qo learn more about r,,. �g,pB�tq(e ) LTAC Grant Award Agreement foi Pt=NINSWA rRA1L`303Ad71'7RX0v Fro de ur towns of Port Townsend,Sepuim,and Port Angeles events,and the rMyswngTrl'aPtgem of the OOi., ta'.ifs?ifs from+route tie - performances,gallen<s,theaters,and events olympicdtscoverytrad.org - �� .:r't'�•.,.r ,I-.,�r.;r.e year,At the end of your full day,diverse lodging and aPtrid OCT-East Trail Notes: DOT a IM L Port Town day'n the qua,.,v clonan Town of .odEast send and visit a Woroen State Park • The Larry$Pitt Trail ScgmarY of he et rr aster Comers Rd ws,r Hwy 0 its dune 10 Fou< wJ 9 O•,• The iq P portal of the DDT begins at the boat n Townsend and extends • The DOT Route from Four Corners Rd to road ®I 1i��� �..��' ;rrr rr)rt K Hily D1stovery Bay currently utieaes HWY 2n(� Wedhas narrow or no shoulders and a a kqh ExpIsm Iarina C,�,2 JSE EXTREME CAUTION)For Buses from Port Townsend to Sedum AtD, County y the 0T a am 771 IfIVOLYMP At Discovery Bay tra l'n n do FIWY �•01 5 miles to nr•av Irad sMx+i tiNx�sn / �M Jrucking Company a Railroad Cars end ;flp M�K p0e�le M1d W81M rrpL SGot Je/'(/Ven onto Old GardinerRd tin hrp�bronst to ellow other trodJ/VOld Gardiner Rd/Broders Rd trwi 14" us"to say,1 5 miles to rLYonnf'ttoOn GardnC R ,t1d'a q-"p9risit the end of OldGardlrwr Rd.Pr-cW eVkreetrrs Ask odors for guidancezf turn r nt on Diamond Point Rd M M» DDO,�must�On a telsh and under control atRA1 aWoxlmatety 27 miles from Puget Sound to 5 roes.Reese Clean Up after pots. -" Community of Btyn at the tip of Sequin Bay. ,leads Af:rke way fur faster users Of this,7.3 miles are completed pathway. leading East from the OD7�D4'�"'�' take US 101&SR 104 to the Hood Cann BICYClist Rules: approximately 20 miles of this segment is or ee paved roads There are 4 supported trailhe� age P to the right.Pass to the Left. Always use safe speeds Slow down in Port Townsend - Blyn and more volt be added as sections of the lr .ors Points crowded areas are coin Pal Tornsend-At the PT Boa�ad-IhW�'d� Alert other users with bell or voice before completed :enter Pads g.lodes,waWr ti Passing come you dove by car,plane,l i fern, :ape George-On Cape George Rd-07^rYts�' pass ng Overtake on left.Reduce speed to Pend one day or several in anr' oiscmery Rd Parking.ruse),ad rig ruiK"W y ` around Port Townsend before you begin y IO Curry-At the ol"ectim of 5 Dscwvn'';' ' Approach horses slowly.Ask riders for adventure across the Olympic Peninsula i iffy Rd.-Parting.horse loadrg:ales guidance Avoid loud/startling noises O On the Trail from Port Townsend,you'll �arriond Point Rd-Parking,to!et y yn FVIW-On HWY 10 f at sa.:Wr p dSill 7a' Equestrian Rules: On the puimper Peninsula to the sc Riders are responsible for maintaining control Up of Discovery Bay,named in 1792 by' Rules and Etiquette Over horses at all times. mmnrsr Trail users are asked to be cou12ot15 x Help other users pass safely.Provide George Vancouver,after his ship,the Hf --► fellow tral users and resp V of instructions.Keep to the right,Pass to the Left. Discovery.Copt Vancouver thoroughly i� sae© property owners adjacent to ft trot. Remove horse manure Kick droppings off the explored the Strait of Juan de Fuca,Pi 1p Many property owners have gaoled trail. Sound and named many geographical easements to allow trai ccnsVLCW. Use the horse path or move to the side of the in the region:the Dungeness,Olympic J� Mountains,and Hood Canal. and many volunteers have given trail to allow others to pass safely. From Discovery Bay,the route of It, thousands of hours of labor to bu:d and Cantenng/galloping on the trail endangers Painting by Larry Ellen follows Old Gardiner Rd,with short sc his wonderful facility everyone and may damage trail surface. I User Rules: Hwy 101.As you approach Blyn,the no seer In an emergency, dial 911 Provided by follows Old Blyn Hwy.The trail resurr Rd.&Old Blyn Hwy,0.6 from Blyn,It n private property.Stay on the trail. Active devices and lights at night To Support the Olympic Discovery Trail go to. the Jamestown S'Kallam Tribal Kea. rtionat road and driveway crossings wvvvv.olymplcdiscoverytrail.orgldonate and the Lo n9house Market&Deli,n I= the right side of Uad.There is two-waytraffic Or Mail Donations to PENINSULA the Cedars Casino. rized vehicles(except electric assist bicycles --:!chairs). Peninsula Trails Coalition TRAILS This map is made possi idiotisthers.sibl�f h Mi'dfAwreement4"XlftXA$4§k_ @tJ�L1'RWes,WA 98362 COALITION ORThm from trail lovers :`ply of others. i LIMIT r:o,vri n.11, y LIMIT ' *aw"°"Ra"°"' Ilyd Pdd Ftlu Olwd POved aloof ���tt lower Horn Lae► © UnnlnO WWm iL;b,o,J I ' Woo tld a pealm lradhood© I'atrp� RA69taga® ,i+d•rry •• r t f • 1 .' Pon To.nwnd iODr Easr-Larry 5con Scc uun Cue Shao1 1 611 r. + ! Rl Port Townsend 0oal Yard TH 0.0 I l l Hamos Place 6 HWY 201 W.Sims Way) 112 Stri) Cross Thomas Street 1.2 0 1 run n,a>�er•r 0.6 t Str8 Cross Mill Road 1.8 - 0.8 RI 8 Right after Mill Rd,Left @ HWY 20 to 2.6 Left HWY 20 Underpass Jeff.,. 0 6 RI 3 Right after HWY 20 Undepass by 3 t SIrS Reynolds Rd 10 Discovery Rd Underpass Aaporl Discovery Rd Underpass to Cape 3.8 1 0.1 Str8 George Tradhead 04 - SUB Cape George TH to S Edwards Road 4 2 S.Edwards Rd by Green Way to 5.7 adelm 1.6 SU8 Douglas Way Q J 03 1 Left Douglas Way to S.Discovery Rd 12 C - Crossing 16W-fa a-nee• 2m, ) 10.1 - Left S Discovery Rd Crossing to Milo Curry 73 to I I i Tradnead 0 r 1 II 103 - Left S.Discovery Rd to Hwy 20 7.6 ,,. +o• u• u• ff• se• ♦f• •e �11• ro• af• I l WA10 WARniNG Wh.:e?e PTC works on a future ODT cpoon,(here are two possible alternatives to bypass this dangerous section o1 Hwy 20. (A WA20 WARNIN6 The 6- 1-Q a Y:as".r;'s Save Hwy 20 belreen Four Comers am Discovery Bay is heavily traveled by automobdes and trucks There are paces slat are^are.•:a ro stw,Adw J. Ride Jefferson County nnsd route 8 between Four Comers and Discovery Bay.The bus has a two bicycle transport capability and has a stops at the Four CcnI Park and ' Ride and Discovery Bay.Here 6 a fink to the schedule.hi.Ds'ietf rsoniransit comlreduced service schedule 0330202048seauim 2. At the Four Comers Road/HWY 20 Intersection,crass Hwy 20(1.3 mi),turn right onto Hwy 19(Rhody Drive)(4.1 mi),Turn Right onto Center Drive(6 8 mi).Turn Right onto Hwy 104(4.6 mi t,Turn Right(North)onto Hwy 101(2.7 mi)to connect to the next separated ODT trail section in Discovery Bay.This route is approximately 19 m1es _ ® z T"•ry + aON.•na Baas, i 10 S 1,1, e i B lk3 - More _ Informati SM on Go To 'eedu,�, r� ❑�6 Please Help Us to C Produce These Great Maps by Donating t1 'i QU 1 -,'e section begins with a section of separated trail at Discovery Bay,uses sections of Old a„ea•e,` i Gardiner Rd,Hm 101&Old Ellyn Hwy and separated trail into Blyn.WA. t+,.ro.ery B y A. I uric•, I 100•I 200�1 1 too- 0. 1 12 u - 10- v s 9 4 a 7 r 2 data 0.0 Rt Rl from HWY 101 onto separated 0 0 0.1 - Rt Turn Rt on Old Gardiner 6.7 0.3 Rt Rt onto Old Ellyn Hwy 91 tr.I-then immediate Left 1.1 T Sub Onto the North Shoulder of 101 W 7.8 0.6 - Rt Rt onto O!d Gardner Rd 06 0.8 •- Left Lefton Ellyn Rd for 200 Feet 10.4 0.1 -- Rt Rt onto Diamond Pt Rd-Left to 7.9 00 Rt RI onto a separated Trail 10.4 18 - Let Lei Drib Broilers Rd 2 4 Trailhead 11 .- Left Left onto Old Blyn HWY 1151 0 Rt Tum Rt onto HWY 101 Cautcn. 2.4 0.9 i Str8 Onto East Michigan School Rd B B 11 L Onm Se Trail 117 highAu��> Pant Award Agre�r�lent%fEl*rkdMT Rt7"COAL�T80N �ae 3a Ends��� 1.6 Rt Rt onto Old Gardsrer Rd 4.0 Separated Dirt Trail-Single Track 0.4 T S1!8 1 t Rd 12.1 2 6 Stirs Rema n on0'_d Ga,tner as t 66 0.3 - Rt Rt onto Old Glyn Hwy extension 93 Go to East CA"III Ned Te"rs l«s f••n a wa a 'j - .— —--.) • • Need CenN pR..�.n�t■R•r....r Clallom County t ,' fy I _ `•� - _, sn.n.v... l• �l ' ` ,.` � r I s ��µme""��.� „ I� �__._ /a►flerson countyl LO SAME ROADS•SAME RIGHTS•SAME RULES- o'� ", �•, Be Visible • Be Alert • Wear a Helmet • Have Fill r'. I'�•••`..w �Y�a , \ �+ eramP _ TPMY ban r`� _ o I � ,+`_ Odb• � A svPn I i I .�rI 1 ■..ar.rt■r eMiw auP•'mRlRw, dr�rti I. 1111IM-1111, • - ( �• I '• e^ ; t ♦ d .� .��d�■n ThI..■w■/h.r we+—+rY....s.r rra• ,:i j�,\ .'•�, ,g} \�,� ltinyb e,p c�d+rrrrrw o.—p- "'0. POW , ' Y....,.... �....r. Ma Wallwr `w-1 ;7TI.7a RrdKMnNMI� ' Rt1ftd17p ttr, ;`" ..e..... . 4\ FMT - Il wa rr,-"Ae.•■ O 1 Y•�.ae.I,r..•.�dr. s Sale 1!64.000 Yww■ O POINT WW WY Z a.a k—ft 41 Inch= S[uule Mlln TW r Afl dar•t■n w DBYid"PS y twr..`• .•y4 •. _ 1�•r \ U _ T Al YMYWPONT fhnuldrr Shouldr• Se.Pee.. Olyrr7Pit Natlonal Po►est `���. N • t i = (A ,_. _a,,,,. L r.,rp■,,,7 I _--- _ _ — Medium to M... T,drir �. • .." I •- - ILI y�^ Deeal lar �� _ _ — — Mlrh I".d d R„ry Tra10, d Q ` ------dn..I Aeae Raod.Mat(Wwl.d t t Z .� n.�y. d M.mtaln e0.,Iral P.wrrbnr. O I _ z ail. Brinnon wa. „ .. rani A.— �•, ' • fTTOMSM POIMT �.�.—r'`... Non: nir rry�ri�ni s4„M1,r;........andl¢nn..0 m,l cnr¢huont 2 i [/.yI 1. o�d.I�w.nr,w��eht•n.,r.,rr�n..D�, gr 3 law Si —tr O Or O y OtA curl I.POINT star.h.uo- r S tJ n.l m,Inb,m,naa 7 R M" �n4n.+r ORrumomt )`_,tC."p Hill �• S—P Hill Q P,rhinR VU 111—Bldg, C.mp.ite Q Ywwpoint /,A No.trl J Pleasant Harbor cn<..,na.dm•. di,pe., / r • s Hood Canal �' s.noal �•' �en.,l en,Rant. /a Mire Snob d ,rvT�'r�^y ©Off.Po,d fliLe fraih • Mandr,<rvin� To .w.,... .. -... ioiy7npia. f- P MGM w� Y Eastern Jefferson Count R/cyele Mq s..�.r,".. ...".. ��.., Ion ��r.,r.s IMINWIN tiIy .... ..... „ f..- IRd +y.Y.� u. •. ` ✓. '�� +..da � `^Elt ,, 7-!4,...,,r, »-•.Yru _ryn�y,R. Wya,.�wt..rW� f„r.. .. - ♦ caw rduv t d, w, YKN •�J �,,,,r+"• ;. 'K • \..�a,�..—'ter'_• l -r - r.�.-�•�w�.r� bp-me II `�, `�.. �...r. � �l'� .•�r—.� a<.... ��'1..~ \. �.�� •� �o°n+.infscrn.a.nt � � •'jj� I M •��r.. 03''O ` ��7.Y�J p...r.... �•r�Y�tiwlflr / �t Rr�+. 1i �_r \ 7,�\ '�. ,• "' - •' pawnor � �'`� � � `�" IJital Rae+-r J� 7 � ` '�� .•.C� rR r� � I ♦ n.. Imn°y. i INYIPi10! -- ... B ©03 h: I Jeff~County -! /- -r• - `.. f s 1 Using this Ma' ''�� Ir„rnny Rlc it r� -�`G`•{� •�L._ `,i I 1 � ' I i 'Ir..v► e r - I . .- ,•I. �\.\��, ._.°.di�.„ � ir, �I � ty4� ' ,� Pon LTAG Grant Award Agreement f4 PENINSULA TR -ttt COALI ON °- Page 36 of 43 it t� .alb Department of Public Works 623 Sheridan Street Port Townsend,WA 98368 %. Jefferson County, Washington 360-385-9160 i September 30,2024 "i Jeff Bohman Board President Peninsula Trails Coalition P.O. Box 1836 Port Angeles, WA 98362 Re: Jefferson County ODT Portable Restroom Maintenance& Operation i d Dear Jeff, This letter is to inform you of Jefferson County Public Works support, and appreciation, for the Peninsula Trails Coalition (PTC) including Jefferson County's portable restroom facilities along the Larry Scott segment of the Olympic Discovery Trail in an upcoming Lodging Tax Advisory Committee funding request. It is our understanding that if the PTC is successful, PTC would assume responsibility for the Jefferson County facilities located at the Port of Port Townsend trailhead,Trailhead Park in Cape George, the Milo Curry trailhead, and potential facilities at the Gardiner Community Center. We appreciate PTC's coordination and cooperation in this matter. Sincerely, Eric Kuz Deputy Public Works Director Jefferson County Public Works CC: Merrily Mount LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 37 of 43 EXHIBIT C Ist QUARTER Due by April 30"'to afmckni chtAco.jeffersun.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County I'QTR: ORGANIZATION Amount Received Overspent Refund TOTAL Is` Awarded From M Required QTR by Jefferson Underspent LTAC Jefferson County (')of LTAC FUNDS County funds SPENT 2. LTAC funds spent by your organization I"QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 11 QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 38 of 43 EXHIBIT C 2nd QUARTER Due by July 311 to afmckni Ightna co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2°d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required V QTR 2°d QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2°d QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2°d QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 39 of 43 EXHIBIT C 3rd QUARTER Due by October 311 to afmcknight@cojefferson.wa.us co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 31 QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 11 QTR 2"1 QTR 3`d QTR Awarded From Underspent LTAC LTAC LTAC by (-)of LTAC FUNDS FUNDS FUNDS Jefferson Jefferson funds SPENT SPENT SPENT County County 2. LTAC funds spent by your organization 31 QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid, receipts from payment,): 2. LTAC funds balance remaining 31 QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice, you shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 40 of43 EXHIBIT C 4`' QUARTER Due by January 3 1"to afm cknighQ co.iefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4`QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3`d TOTAL Amount Received (+) Required I I QTR 2"d QTR QTR 4"'QTR Awarded From Underspent LTAC LTAC LTAC LTAC by (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson Jefferson funds SPENT SPENT SPENT SPENT County County 2. LTAC funds spent by your organization 41 QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 41 QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 41 of 43 EXHIBIT D Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28" of each Year Lodging Tax Reporting Form Orgammnons recer-ing funding to promote festn-aL-.--penal etffitl and totm-san-related actnlhe:through tmunin-related facilities owned or sponsored by non-profit organtzanom or the local jtmsdretion are required to complete this form for EAC H activity. 1 Oteanttanoe Nacre: F49orarg t-ex. . '-Sponsor Type;:beck One ;Ol O>G](cA6, O Loci J-zu b,-can (>Ite,E Qi 3 Actcc7n Name 4 Acnvtn Type iCheck Ore): O EveuFestna:• Facihn' O>fademg• i Acnurc Stan Date* 5 Amon Eno Date, -Total_-ost of 4cmin $ 8 Amami Requested: S 9 AmoL=A%mded S ICJ 0%erail.Anendance• L•Number of Attendees[k-ho Stated Ov.3nghr m l cpa i Accommodanms' a> Protected' a) Protected' bl Acrua:• b) Atrial' Me&odoA--v(Check Ore Cj7u ct Co=' c) Mehodolorc(Check Ones Daect Cotmt• Olnduea Ca=- ORa)resentatn•e Sun•eti-' 0--dnecr Court• OFepmeetatne Sunk-' OlnfotttalSttrm, OStntctureiEscnmare' O!formal bunes• 0SmacruredEstnmare• OOther(erltlam): OOtter;ezwlawl 11 Number of Attendees Who Traveled 50 Lftles w More* 14 Number of.Attendees Gho Staved 0nxnc3lt m Paid Acconmod"m 1i Ptottcted• a; Protected• b) Acrwi• bi Acsci• Methodo--nv(Check One'. ODtrecr Corot' c Method6oer lchecic One]' O'rect Count' OIrdtrect Caner• O Repaesenrame Sun e O--dnect Count- OFepresectance Sune<•• OIcfotmal Surver-' O Smecnued li tnmire• O--formal Smt W O Stncrtured Este te' OOther lesplatn;: J Other;evlamr. 1'Numier of Aner iees Sll:o Irnt-e ed iox Anther State or,:mmir:' l Numx of Paid Lodnne Nt:tts• a� projected* a' Protected• b AcrLti' Si Atrti• fethodwo-n(Check One'. O Direct Curs' c:/Methodo'ses iCheck One Direct Count' O;rdtre.C.' ORmteseonsnee Smce)' O--dnect C.- ORefuesataace St.,- OY-fotrral iutt e.^ O Snucwei E ctmaee• O dal Sun ec• O Sauctured&timate' OOther teeplam: �Otter,eEphunr 'See Lodging Tax Yearl}Reporting Definition;In.tructiooc Name of Indcndua:Who Prepuei FPpon. Phone= E-Vail AdL�re_s RETL-RN THIS FORM TO: Jefferson C ountv Admtn-t ator:Office 1S20 Jeffet-oc Street P.O.Box 1220 Port Tonnsend.WA 9S368 leffbocc a co.lefferson.na us DE.ADLIN-E February:9th of Each Reporting Year LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 42 of 43 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. 'Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate: Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. LTAC Grant Award Agreement for PENINSULA TRAILS COALITION Page 43 of 43