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CONSENT LTAC Parks and Rec
Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: beet by c2g; SUBJECT: AGREEMENT re: 2025 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$50,000; Jefferson County Parks and Recreation STATEMENT OF ISSUE: This agreement provides grant funding for 2025 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 22, 2024 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 9, 2024. FISCAL IMPACT: Jefferson County Parks and Recreation $50,000 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: l��0 2fri Mark McCauley ounty Administrator Date: CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Jefferson County Parks and Recreation Contract No: LTAC JCPR Contract For: Lodging Tax Funding i.rm: Jan-Dec 2025 COUNTY DEPARTMENT: County Administrator Contact Person: Adiel McKnight Contact Phone: 102 Contact email: afmcknight©co.tefferson.wa.us AMOUNT: $50,000 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $50.000 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# 125 .L. RFP or RFQ Munis Org/Obj 12559 10/597174 Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES C 1 i PLIA WITH C 3 5,081)AND CHAPTER 42.23 RCW. CERTIFIED: EI N/A:❑ ��� �� Z kik"IP _ i a"l��"• .i !ture r Date STEP 2: DEPARTMENT CERTIFIES THE PERSON P I 'OSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT EEN D BARRE 1 BY Y FEDERAL, STATE, OR LOCAL AGENCY. . c CERTIFIED: ❑ N/A: El ,�e Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/20/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/20/2024. Template pre-approved by PAO. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL AGREEMENT FOR 2025 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR JEFFERSON COUNTY PARKS AND RECREATION This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and JEFFERSON COUNTY PARKS AND RECREATION("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 161 001 169;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee ("LTAC") to review and recommend lodging tax proposals submitted to the COUNTY,as authorized byRCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and p WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$50,000 for the purposes recommended by the LTAC ("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2025 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2025 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, RECIPIENT shall provide to the COUNTY all of the following,which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 1 of 42 ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter; and for the final quarter report, the financial statement shall also include a detailed financial statement for all 2025. iii. On or before January 31, 2026 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel- Motel Funding for the 2025 fiscal year. b. For a minimum of six (6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice, provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2026. d. By February 28th of each year provide all of the following information on Exhbit D. attached hereto and incorporated by reference for the previous year. i. Each festival, event,or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival, event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2025 fiscal year. Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 2 of 42 4. TERM This Agreement shall be for a term of one year, commencing on January 1, 2025 and ending on December 31, 2025, except for the reports required in Section 2, which are due January 31, 2026 and February 28,2026. 5. ASSIGNMENT A parry's interests in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 3 of 42 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limit of not less than in the amount of at least millionper occurrence, for bodilyinjury, death, and $1 including property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee em to ee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative, agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States,the State of Washington and the County of Jefferson, as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents.No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 4 of 42 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 5 of 42 unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 6 of 42 JEFFERSON COUNTY WASHINGTON JEFFERSON COUNTY PARKS AND RECREATION Board of COUNTY Commissioners Jefferson COUNTY, Washington By: By: Kate Dean,Chair Date Signature By: Name: Greg Brotherton, Commissioner Date Title: By: Date: Heidi Eisenhour, Commissioner Date SEAL: ATTEST: Carolyn Galloway, CMC Date Clerk of the Board Approved as to form only: for 12/20/2024 hilip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney • LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 7 of 42 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award Jefferson County Parks and Recreation,Oak Bay,Lake Leland,and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Improvement, Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request$50,000 SECTION ONE Itemized List of 2025 Proposed Services Expense Budget Upper&Lower Lake Leland Quilcene Oak Bay Services Provided Campground Campground Campgrounds Total Facility improvements and maintenance:1.2 hours/day,5 days/week,8 months/year $ 7,456 $ 7,456 $ 7,456 $ 22,368 Utilities $ 4,965 $ 6,550 $ 9,544 $ 21,058 Skilled customer service 8am to 5pm,phone or in-person $ 1,391 $ 1,391 $ 1,391 $ 4,174 Website www.countyrec.com $ 800 $ 800_ $ 800 _ $ 2,400 Total $ 14,612 $ 16,197 $ 19,191 $ 50,000 This proposal meets ALL of the specified HIGH PRIORITY grant criteria: ✓ Improves and maintains destination public campgrounds ✓ Digital media&phone advice for tourists ✓ 9191 tourist nights in 2024&projected 10,110 tourist nights in 2025 ✓ 86%of tourists are from outside of Jefferson County ✓ 84,028 tourist/overnights in lodging establishments(2016-2024),all within unincorporated Jefferson County ✓ Cumulative economic impact$2,345,702(2016-2024)within unincorporated Jefferson County ✓ Proven track record of success since 2016 ✓ Minimal duplication,high cooperation with our partners WDFW,WA State Parks,TCC,JHS. i1 r t'• +* y gio• 1� 1147 • Sunrise at Upper Oak Bay Campground Summer inQuikene Campground LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 8 of 42 EXHIBIT B RECIPIENT'S PROPOSAL JEFFERSON COUNTY PARKS AND RECREATION REQUEST FOR PROPOSAL ATTACHED LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 9 of 42 2025 Proposal Checklist for Tourism Promotion Activities Organization Name Jefferson County Parks and Recreation Improvement, Maintenance, Operations, & Promotion of Event Name, if different County Campgrounds Proposed Contract Amount: $50,000 Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: ✓ Signed and Dated Proposal Summary Sheet ✓ Section 1 - Itemized list of proposed services and estimated costs. ✓ Section 2 - Proposal Questions. ✓ Section 3 — 2024 budget and year-to-date income and expense statement(s). ✓ Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ✓ Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknight(a�co.jefferson.wa.us by FRIDAY OCTOBER 4, 2024. Documents submitted to the County are public records, potentially eligible for release. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 10 of 42 2025 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked) Electronically to Email Address: afmcknight(c�co.iefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name Jefferson County Parks and Recreation Organization Address 623 Sheridan St, Port Townsend, WA 98368 Contact Name Matt Tyler Contact Address 623 Sheridan St, Port Townsend, WA 98368 Day Phone 360-385-9129 Evening or Cell Phone 360-531-1744 E-Mail Address mtyler©co.jefferson.wa.us Facility/Event (if applicable) Facility Improvement, Maintenance, Operations, & Promotion of County Campgrounds Total Lodging Tax Request: $ 50,000 Estimated 2025 org. operating budget (Incl. Lodging Tax funds) $: $1,123,247 If asking for funds for a specific N/A Dollar Amount event, list other cash funding sources and dollar amounts budgeted for this project. Note: This section is only due for $ specific event and festival funding requests. $ Total Project Revenue Budget $ Did your organization receive Lodging Tax Funds from the County in 2024? yes X no /understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: Date: October 2, 2024 Print Name and Title: Jefferson County Parks and Recreation Manager LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 11 of 42 1. Itemized List of Proposed Tourism Promotion Services Organization (or Event) Name: Jefferson County Parks and Recreation In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, facility, event or activity, including quantities and costs (see examples at bottom of page). Please see attached document LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 12 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Improvement, Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 SECTION ONE Itemized List of 2025 Proposed Services Expense Budget Upper& Lower Lake Leland Quilcene Oak Bay Services Provided Campground Campground Campgrounds Total Facility improvements and maintenance: 1.2 hours/day, 5 days/week, 8 months/year $ 7,456 $ 7,456 $ 7,456 $ 22,368 Utilities _ $ 4,965 $ 6,550 $ 9,544 $ 21,058 Skilled customer service 8am to 5pm, phone or in-person $ 1,391 $ 1,391 $ 1,391 $ 4,174 Website www.countyrec.com $ 800 $ 800 $ 800 $ 2,400 Total $ 14,612 $ 16,197 $ 19,191 $ 50,000 This proposal meets ALL of the specified HIGH PRIORITY grant criteria: ✓ Improves and maintains destination public campgrounds ✓ Digital media & phone advice for tourists ✓ 9191 tourist nights in 2024&projected 10,110 tourist nights in 2025 ✓ 86% of tourists are from outside of Jefferson County ✓ 84,028 tourist/overnights in lodging establishments(2016-2024), all within unincorporated Jefferson County ✓ Cumulative economic impact $2,345,702 (2016-2024)within unincorporated Jefferson County ✓ Proven track record of success since 2016 ✓ Minimal duplication, high cooperation with our partners WDFW,WA State Parks,TCC,JHS. , .r �r~ i 4 't ''f, t i " \v z r y . , ,: 11 • Sunrise at Upper Oak Bay Campground . Summerhieuifcene Campground LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 13 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 SECTION 2 - Proposal Questions Question #1 Description of the facility. Launched in 2016,this program has a nine-year record of success.The proposal is to continue LTAC funding for: 1) operating, maintaining, and 2)developing and improving tourism facilities owned by Jefferson County including: Upper and Lower Oak Bay Campgrounds, Lake Leland Campground, and Quilcene Campground.The facilities will be open for the season from April 1, 2025 to November 1,2025.Without LTAC funds,campgrounds will close 2025. Supervision includes daily rule compliance by • . professional staff. The Parks and Recreation "• > ' Manager provides a friendly welcoming presence in every campground three days per week by 'i _ z meeting, greeting, and consulting with `7y{ - 4'IP. •' • , campground users.Maintenance visits occur daily. `` Professional parks staff clean restrooms,fire rings, and campsites. Maintenance includes mowing, : -' landscaping, and tree service. The campgrounds R are in top condition and look beautiful and F =* inviting. Our dedicated team presents welcoming, a attractive campgrounds. Lake Leland Campground Out-of-county campers are seeking remote areas with fewer people. Lake Leland Campground is adjacent to the Lake Leland , access area, which features a fishing dock, boat _ �„ ramp,bank fishing areas,parking,and a toilet. 'q,~�`t :IL-- Quilcene Campground Tourists from the \ N ' t Seattle/Tacoma region want easy access to Hood ' y. +• Canal, and the Olympic Mountains. Quilcene • campground is adjacent to the Quilcene Ranger Station and a great base camp for adventures in ..40) the area. Quilcene Campground is minutes from <'c the Linger Longer Marina on the Hood Canal. " f Active tourists love hiking the many trails accessed J via Penny Creek Road. • 4.. e': --.1,7.-,a,. . _ Upper and Lower Oak Bay Campgrounds_ Overnighters from Island, Kitsap, Clallam, Pierce •.:;, and King counties love these campgrounds. They = w,'o,. feature beautiful views of Oak Bay, Indian Island, i y �t kv Marrowstone Island, and as far as Mount Rainier F +► Al: on a clear day.Saltwater access for paddle sports, fishing, clamming, and boating of all types is a W. - main attraction.Oak Bay campgrounds are located — in the heart of Jefferson County,just 2.3 miles(five ;.� ; minutes) from the commercial core of Port - =y:.. Hadlock, and 7.7 miles from Port Ludlow (twelve sue_ minutes). Twelve new electrical services and a new camp host site were installed at Upper Oak :Zr: -.�` Bay sites in 2024. '�`: ":�_ New Fishing Dock at Lake Leland umura.,• LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 14 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question#2 History and Improvements. Launched in 2016,this LTAC program has 9 continuous years of proven success. Due to an oversight Parks and Rec did not apply for LTAC funds in 2024.Jefferson County was able to do a one-time emergency allocation to keep the campgrounds open and maintained in 2024. Major improvements were completed in the campgrounds in 2024 including: (a) new picnic tables installed at Upper Oak Bay and Lake Leland;(b) 14 new electrical pedestals installed at Upper Oak Bay(entire site is now electrified);(c)New camp-host site at Upper Oak Bay with better location near the entrance looking over the entire campground, power&water; (d) Upper Oak Bay completely re-graded and graveled. ParkMobile was added to all four campgrounds as mobile payment option. The option to pay with your phone has been greatly appreciated.Over 50%of campers are using ParkMobile.Cash payments are also still accepted. J" t' Y A M1x� UPPER I,,�' OAK BAY A — ,, _ cv CAMPGROUND r-,,r w. ., ' ` -, Upp Oak Pay[mp1,7x .. !CkvekM IWcx S:I�. M ` $ ''}jF .v., 'rS 2 mot; `'-" . let> c ., .3 r L< 1- M 99021 r'r ._ _ _ "mot.. • ® - L� '" ` New Picnic Tables, Lake Leland and Oak Bay New Mobile Payment System Installed spring of 2024 Started Summer of 2024 .� `$ y } ..4 'C�t•v. h, •+X ,' .a' M`..y _ — ,e, 4 �,.- F - fr o°(',�,r n r f `j�`t'r a•4.• ,, d,y. T. Ali",','. .`i, ., �'"�"a ,, : i v.yam :7T. , _- I , ' i' ' - ' wad t s -- /^h. I''j- } `? ..._, , 1!,-,. ,- j— -„if,„,-, -,...-,...g6K;;;s:;:p••, - . ..r. ., -,,,,, ,,,,..p.,...4•af-,..-Z,Z,------"-.'' New Electric Services— 14 Upper Oak Bay Sites Launched April, 2024 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 15 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question 3, Marketing and Promotion. Marketing and promotions are 100%digital.The target audiences are: (1)the greater metropolitan area of the entire Puget Sound Region,as well as Clallam County communities such as Port Angeles and Sequim; (2)the entire United States and (3) British Columbia, Canada. The Puget Sound region is home to over 4 million people seeking high quality tent and RV camping in a rural area. Planning a trip and finding accurate information is a major barrier to tourism, especially new tourists. Tourists from around the USA and British Columbia visit Jefferson County Campgrounds. The timeline for advertising and promotion is year-round, and the campgrounds are open from April 1 to October 31. Promotion methods and partnerships ensure a broad reach including: 1) Partnership with the Tourism Coordinating Council. Jefferson County Park maps are available online at enjoyolympicpeninsula.org and countyrec.com.The Olympic Visitors Center staff are very knowledgeable about the county campgrounds. 2) Comprehensive camping and tourism information is published on countyrec.com.This website had 106,000 page views from 29,000 unique tourists between Oct 1, 2023 and October 1, 2024. A total of 3% of tourists were from Canada. Of the US tourists,35%were from out of state, mainly California and Oregon. Of the Washington State tourists,79%were from out of Jefferson County mainly from the Seattle/Tacoma region,followed by Kitsap and Clallam Counties.Countyrec.com is the top of Google searches"camping in Jefferson County,camping in Quilcene,camping in Port Hadlock,"and other search terms. 3) Jefferson County Digital Interactive Map.This beautiful interactive guide shows tourists complete information about County, State,and National Parks in an interactive format.To view it click here. 4) Live support on the phone and in person. Knowledgeable and friendly professionals provide information and advice on the phone and in person at the Jefferson County Public Works office.Trained professional staff provide up to date information and advice from 8am to 5pm Monday through Friday except holidays. This service is rare and invaluable. Finding good information is the major challenge facing tourists.A central message is a "spontaneous trip",no reservations required. 5) Collaboration with Washington State Parks, and the US Forest Service. State parks regularly refers tourists to the Jefferson County Campgrounds.The US Forest Service Quilcene Ranger station also refers people to our campgrounds,especially since Falls View Campground remains closed. 6) Collaboration with Washington Department of Fish and Wildlife. WDFW completed a new dock, parking lot improvements, and a new toilet at Lake Leland Campground in 2021. The project is a major improvement to fishing, a huge draw at Lake Leland.The WDFW Lake Leland webpage provides up to date fishing information as well as a Lake Leland Trout Derby! It and can be seen by clicking here. 7) Free publicity in the Port Townsend Leader Getaway Guide 2024. Pages 46 to 49 provide complete information about our parks and campgrounds including a map and photos.This program is entirely free of charge. 4.4 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 16 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question#4 Measurement of Effectiveness.The economic impact and effectiveness of this tourism facility in unincorporated Jefferson County is measured by tracking both the number of tourists,the number of nights they stay,and where came from for each campground. Park Mobile was added in the summer of 2024. Tourist can easily pay with their cell phone using either the app,a call up service,or a website.Park Mobile accepts every major payment system including all credit cards,ApplePay,GooglePay,and O�� O f county PayPal. Park Mobile has been widely adopted by our campers. Q In 2024,86%of tourists in our campgrounds were from out of Jefferson County. campground 49% of tourists came from other Washington counties, mainly King, Pierce, Thurston, Kitsap,Whatcom,Snohomish, Mason,and Clallam Counties users were from 37%of tourists came from out of state.States included PA,AZ, NV,CO, UT,WI,FL, NC, OR, AK, CA, MT, IN, MN, IL, AL, MA, OK, HI, NM, & SC. Of the out of state out of Jefferson tourists, 10% were from Canada including the provinces of BC, Alberta, and Quebec. County in 2024 Nationwide, camping reached an all-time high during the pandemic. Camping slowed down after the pandemic but started to rebound in 2024. I: r n' Tourist Nights by Campground 1_kl_0 303 L 0 200., 2;1)9 201u 2011 2012 2013 2014 2013 201_ 201i 2uu2_ 021 2022 2023 2024 ® Lake Leland ■ Quilcene Upper Oak Bay Lower Oak Bay LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 17 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question #5 Economic Impact. Quanitative analysis based on the research of John L. Crompton, (Measuring the Economic Impact of Park and Recreation Services, 2010 (see www.nrpa.org) indicates that the economic impact of Jefferson County Campgrounds in 2024 was$330,564. Money brought from outside the county has a ripple effect throughout Jefferson County. Each LTAC dollar invested generated an economic value of$6.61. The estimated economic impact in 2025 is estimated to be$361,217. Estimated 2024 Annual Economic Impact Analysis Combined Campgrounds Estimated Expenditure per Individual per Trip Campground Occupancy in Individuals Restaurants($13.50) Supplies($19.75) Fuel($8.25) Total Lake Leland 2,430 $ 32,807 $ 47,996 $ 20,049 $ 100,852 Quilcene 641 $ 8,651 $ 12,656 $ 5,287 $ 26,593 Upper Oak Bay 2,295 $ 30,978 $ 45,320 $ 18,931 $ 95,229 Lower Oak Bay 762 $ 10,282 $ 15,042 $ 6,283 $ 31,606 Total 6,127 $ 82,718 $ 121,013 $ 50,550 $ 254,281 Multiplier 1.3 Total Economic Impact $ 330,564.91 Direct expenditure per visitor $ 41.50 Total economic impact per visitor $ 53.95 Economic Value of Every LTAC Dollar $ 6.61 Cummulative Economic Impact 2016-2025 LTAC Investment -Economic Impact $500,000 $450,000 $400,000 $300,000 g $250,000 $200,000 I .0 5 4 $150,000 / $100,000 i/ G. $50,000 _ 2016 2019 2020 2021 2022 2023 2024 2025 (GOAL) 6,127 people stayed in Jefferson County Campgrounds in 2024 6,863 people are expected to stay in 2025 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 18 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question #6 Organizational Expertise Jefferson County Parks and Recreation is a Division of Jefferson County Public Works. Parks and Recreation has 52-year history of success and currently operates 19 parks spanning 1,100 acres. Jefferson County Parks and Recreation is expert at operating high quality,well-maintained public parks. Our campground services are unique in that no reservation and no special pass are required.The state parks in Jefferson County are generally completely booked months in advance of the camping season (March—October). Groups and individuals who do not have a reservation can still make a spontaneous trip to Jefferson County by visiting a Jefferson County Campground. Lake Leland is the only campground in11 Jefferson County adjacent to a large freshwater lake with outstanding sport - , _ fishing opportunities. Lower Oak Bay is located in a unique setting between a saltwater lagoon and the beaches of --� %' - �,. '� r, f. - 1, - - . Oak Bay, but within easy access to the `_ �--.1 Port Hadlock commercial center, Indian • ,•• , •• • Island County Park, and the beautiful '`''• Oak Bay i state parks on Marrowstone Island. Upper Oak bay is perched above it all - '{ ' pgr�und -` , with outstanding views of Oak Bay to �' ` the South. Quilcene campground has "r' access to the shopping and restaurants `' `.' .s ., of Quilcene, as well as the natural wonders of hiking in the Buckhorn Wilderness or boating and swimming in Quilcene Bay. 4 4 .... K 4; � '1 .; t' f ii iM� k -41f .i..$, 2 1, _ hl ' *J- .t F P . Lake Leland Fishing Dock Terry Taylor, New Oak Bay Camphost LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 19 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Attachment Proposed 2025 Income and Expense Budget Itemized List of 2025 Proposed Services Expense Budget Upper& Lower Lake Leland Quilcene Oak Bay Services Provided Campground Campground Campgrounds Total Facility improvements and maintenance: 1.2 hours/day,5 days/week,8 mo/year $ 7,456 $ 7,456 $ 7,456 $ 22,368 Utilities $ 4,965 $ 6,550 $ 9,544 $ 21,058 Live customer service 8am to 5pm, phone or in-person $ 1,391 $ 1,391 $ 1,391 $ 4,174 Website www.countyrec.com $ 800 $ 800 $ 800 $ 2,400 Total $ 14,612 $ 16,197 $ 19,191 $ 50,000 2025 Proposed Revenue Budget Revenue Leland Quilcene Oak Bay Total LTAC Funds $ 14,612 $ 16,197 $ 19,191 $ 50,000 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 20 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 2024 Budget and Actual Income and Expenses 2024 to Date* 70080•LOWER OAKBAY CAMPGROUND 2024 2024 2024 2029 2024 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD OTR QTR QTR. OTR S76 "so 10 SALARIES&BENEFITS 673 3368 1 740 5,781 S76 '80 Si CPERATIJGSUPPUES 0 S76 'so E32 FUELCCNSUMED 0 570 �35 SM6LLTOCLS&EQUIP 0 76 T86 SO 41 PRCFESSIONAL SERVICES 0 '576 SO 45 OPERATING RENTALS&IFASFS 0 '576 80 S7 PUBUCUiIUT1ES SERVICES 749 875; 1.224 576 80 48 REPAIRS MAINTENANCE 1135 1185 576 80 49 MISCELLANEOUS 0 576 80 91 INTERFUND PROF SVCS 0 576 S0 S INTERFUND SUPPUES 0 S76 BD k INTERFUND RENTAL h LEASES 0 PROJECT TOTAL 1.808 4.117 2.616 I 0 8.540 70180-UPPER OAKBAY CAMPGROUND 2024 I 2024 2024 2029 2024 BARS I DESCRIPTION 1ST 2ND 3RD I 4TH YTD QTR QTR QTR' I CTR S76 SO 10 SALARES&BENEFITS 11.883 4.641 3083I 19609 S76 lc 'Si CPERATXNGSUPPLES 204 19 222 S76 L80 F32 FUELCC!-GUMED 0 S76 "BD 'Ss SMALL T(15&EQUIP 0 S76 "Bo "41 PRCFESS63IL&L SERVICES 0 S76 BO 4 NI 2 10CANNCATICNS 1I 0 15-76 40 44 ADVERTISING 330 330 S76 BO 45 CPEPATNG RENTALS&IFASFS 245 245 576 80 47 PUBUCUIIL.RIES SERVICES 198 2630 1.9821 4810 576 80 48 REPAIR&MAINTENANCE 273 23 1.159I 1456 576 80 49 MISCELLANEOUS 0 576 80 91 INIERFUNDPRCFSVCS 0 i 576 80 93 INTERFUND SUPPLIES 98 96 576 80 95 INTERFUND RENTAL&I FASES 281 I 281 PROJECT TOTAL 12.902 7.644 6.505 j 0 27.051 70090-QUILCENE CAMPGROUND 2024 2024 2024 1 2024 2024 BARS# DESCRIPTION 1ST 2ND 3RD I 4TH -*TO QTR QTR _ QTR' I OTR 576 80 10 SALARIES&BENEFITS 2310 3372 24471 8,129 576 80 31 OPERATRIGSUPPJES 0 576 80 32 FUEL CONSUMED 0 576 80 35 SMALL TOOLS&EQUIP 0 576 80 41 PRCFESSIOPIA,_SERVICES 0 576 80 45 CPERATING RENTALS&I FASFS 0 • 576 80 47 PUBUCUTILTTIES SERVICES _ 596 1285 1,852 I 3.733 576 80 48 REPAIR&MAINTENANCE 166 350 507 576 80 49 MISCELLANEOUS 0 576 80 91 INTERFUND PROF SVCS 0 576 80 90 INTERFUND SUFPEES . 0 576 80 96 INTERFUND RENTAL&LEASES 0 PROJECT TOTAL 3,062 5.007 4.299 0 12 368 70080-LAKE LELAND CAMPGROUND 2024 2024 2024 2024 2024 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR OTR QTR' I QTR 576 80 10 SALARIES&BENEFITS _ 8833 5.825 2871 15528 576 80 31 CPERATPGSUPRJES 0 576 80 32 FUELCCNSUMED 1 0 576 80 35 SMALLTCCLS&EQUIP 0 576 80 41 PR FESSICNALSERVCES 0 576 80 45 OPERATING RENTALS&I FASFS 0 576 80 47 PUBLIC UTILITIES SERVICES 85 2133 895 3.1131 576 80 48 REPAIR&MAINTENANCE 1315 116 I 1 431 576 80 49 MSCEUANEOUS 0I 576 80 91 INTERFUND PROF SVCS 0 576 80 93 INTERFUND SUPRJES 0 576 80 95 INTERFUND RENTAL&LEASES _ 293 2991 937 74 64 CARTALCEJTLAY PROJECT TOTAL 8.532 8.074 3,765' 0 20.370 TOTAL ELIGIBLE E)FENSE 26.303 24.842 17.185 0 88.330 REVENUES 397,00 0125 TPoER IN FRM HOTEL/MOTEL 0 REMAINING LTAC FUNDS REVENUE- E)D'ENSES (26.3031 (24.8421 (17.18511 0 (68.330)1 pg.9 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 21 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Attachments List of Board of Directors County Commissioner District 1 '' Kate Dean County Commissioner District 2 Heidi Eisenhour • .01; County Commissioner District 3 Greg Brotherton Mailing Address Board of County Commissioners P.O. Box 1220 <E Port Townsend, WA 98368 fir; », Mountain Biking the Lower Big Quilcene Trail LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 22 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Attachments Advisory Board Members Jefferson County Parks and Recreation Advisory Board Membership List As of October 4, 2024 NAME REPRESENTING Open District #1 Vern Bessey District #1 Jacob Davidson District #1 Taylor McCormack District #2 Bob Hoyle District #2 Marianne Walters District #2 Karin Nyrop District #3 Susie Marshall District #3 Jon Cooke District #3 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 23 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Promotional Materials Included 1. Campground Maps • Lake Leland • Quilcene • Upper Oak Bay • Lower Oak Bay 2. Jefferson County Parks Map and Guide Brochure 3. Campground Rules Rack Card 4. PT Leader Getaway Guide Pages 46-49 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 24 of 42 ::)- Recl, c c Q�e JEFFERSON COUNTY PARKS & RECREATION t., r• a Lake Leland Campground Open April 1-October 31 fejjeacuc e 22 Campsites • Access to Lake Leland ' Pon Townsend 165 Leland Valley Road West,Quilcene WA• Beautiful Lake Leland Campground is located 300 yards west of US 101 on Leland Valley Road,about six miles north of Quilcene and five miles south of Discovery Bay. "tra,d Campsites include picnic table and fire ring.Fee$18 per night.One camper or ca iii4i Hadlock RV per site;maximum two vehicles.Third vehicle permitted for an additional $10/night.A vehicle is defined as a car,truck, RV,or trailer such as a camper, DisBBayery utility,or boat trailer.All vehicles and equipment must fit in your site.Checkout Lake Leland time 3pm.Quiet hours 10pm to 7am. Do not leave campfires unattended. No Campground Ludlow fireworks. Dispose of cigarettes butts properly. Dogs on leash at all times. Public • consumption of alcohol and marijuana is illegal in Washington. Please see 3 complete campground rules for more information. P,n No water at this campground—bring plenty of water! Q°'lCe"e Amenities • Fishing pier• Boat ramp•Toilets•Trash containers Local Attractions • Fishing• Paddle sports•Swimming•Quilcene shops and restaurants• Hood Canal and Quilcene Bay• Linger Longer Marina •Olympic Mountains hiking and biking• Mount Walker hiking and view points LAKE L E L A N D Fishing Pier MAX SPEED ON WATER 0 2A 3° 5 MPHria �,c 1An4s A22 °6 7L. O �8 F Pull-Thru Drives On Campsites F-1 7e510 A21 10A' .9 SI Parking , - rA A20 �0 �11 P Fishing Trail F ril 13 aal.19 ® Al2 LEGEND , A Campsite 14 0 Info&Payment Kiosk °15 i CD 18A .. -, 17° ® Trash Disposal `«.. Eg Boat Ramp , wvo,v.countyrec.com LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 25 of 42 Rect. , k, f� JEFFERSON COUNTY PARKS &RECREATION CZ O a Quilcene Campground Open April 1-October 31 fiejjerooete6 9 Campsites • Access to Quilcene Bay and Olympic Mountains Porr Townsend 294964 US 101, Quilcene WA •This lovely wooded campground is located on historic US 101 in the heart of Quilcene,adjacent to the Community Center. •,, Campsites include picnic table and fire ring. Fee $15 per night. One camper 101 "'od or RV per site; maximum two vehicles.Third vehicle permitted for an m Hadr lock additional $10/night.A vehicle is defined as a car, truck, RV,or trailer such as Discovery CO a camper, utility, or boat trailer.All vehicles and equipment must fit in your - Bay site. Checkout time 3pm. Quiet hours 10pm to 7am. Do not leave campfires - Port unattended. No fireworks. Dispose of cigarettes butts properly. Dogs on al Ludlow leash at all times. Public consumption of alcohol and marijuana is illegal in Washington. Please see complete campground rules for more information. Quilcene `101 Campground Amenities • Picnic areas• Playground • Basketball court•Tennis court Qwicene Gamble Toilet -Trash container- Fresh water / l_ 3 Local Attractions • Quilcene shops and restaurants • Linger Longer Marina,Quilcene Bay• Olympic Mountains hiking and biking / Mount Walker hiking and view points . Quilcene River fishing Quilcene Museum LEGEND Pull-Thru Drive au n Campsite On Campsite 4 0 Info&Payment Kiosk 5A 4 /\3 KJ Toilet 6/\ 2A al Trash Disposal A7 Picnic Area ,IA N. Playground lia Fresh Water A8 9^ e i o _ Q ® a] sz I Z Shelter a Community m Center Parking OLYMPIC HIGHWAY US 101 • I c.)'UIS letrerson County.,arks&Recrraoon www.countyrcc corn LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 26 of 42 9,. Recr ,-�_cog JEFFERSON COUNTY PARKS&RECREATION i,vr• p: Z Upper Oak Bay Campground Open April 1-October 31 20 Electric Campsites • Access to Oak Bay 290 Cleveland Street,Port Hadlock WA• Upper Oak Bay Campground is located two miles southeast of Port Hadlock.Take Oak Bay Road east,turn left ""'To,.„send on Cleveland Street,go half a mile then right into the campground on Upper Oak Bay Park Road.Scenic wooded campsites with beach access and views. z°) , Campsites include picnic table and fire ring. Fees:$35 per campsite.All electric.Max one vehicle,one trailer and one tent,or one vehicle and two tents, per campsite. Max vehicle length 30 feet.Ten(10)night limit.Quiet loi n Po,, H,dlock time 10pm to 7am.Checkout time 3pm. Do not leave campfires unattended. @116 Dogs must be leashed. No public consumption of alcohol or marijuana. No 20 • Chlma,ur„ Oak 8ar reservations. No site holding. campgrounds covery Amenities • Playground • Picnic areas• Beach views• Drinking water °"Bay J -Toilet •Trash container CB ,( i9 l- Local Attractions • Fishing• Bird watching• Port Hadlock, Port Ludlow, ; 104 Chimacum and Port Townsend historic sites,shops,and restaurants All sites have electrical service with 50amp, 30amp,and 20amp receptacles. UPPER OAK BAY PARK ROAD Camp ost Site A21 w 24Aw oar-use LL' n6 A4 A2 1 ParkIno , Playground: n 20 �5 23A o ` A 3ffa WI A19 Q giVAcNN rfir Pull-Thru Drive Al On Campsite S w J lal A18 L_) /12 9A A15A 16A 17 10A 11A LEGEND OAK BAY A Campsite rii Trash Disposal 0 Info&Payment Kiosk Picnic Area an Toilet 6,1 Fresh Water www.countyrec.c,m LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 27 of 42 9 Reet. ,•�gf� JEFFERSON COUNTY PARKS& RECREATION c.,CES a, Lower Oak Bay Campground Open April 1-October 31 fejletecut emote* 9 Campsites • Access to Oak Bay 301 Portage Way, Port Ludlow WA • Lower Oak Bay Campground is located just two miles southeast of Port Hadlock.Take Oak Bay Road east,turn left P rt on Portage Way and follow it to the park and campground. Scenic campsites with beach access and boat ramp. zo M.I mvrtane Campsites include picnic table and fire ring. Fee$20 per night. One camper or RV per site; maximum two vehicles.Third vehicle permitted for an additional $10/night.A vehicle is defined as a car, truck, RV,or trailer such io i9 Port as a camper,utility,or boat trailer.All vehicles and equipment must fit in Hadlock 16 t � your site.Checkout time 3pm.Quiet hours 10pm to 7am. Do not leave CD • campfires unattended. No fireworks. Dispose of cigarettes butts properly. Chitnacum Oak Bay Dogs on leash at all times. Public consumption of alcohol and marijuana campgrounds is illegal in Washington. Please see complete campground rules for more D1Bayery information. 19 Amenities • Beach access• Fresh water •Toilet•Trash container Port Local Attractions • Fishing• Bird watching• Port Hadlock, Port Ludlow, Chimacum and Port Townsend historic sites,shops and restaurants • LEGEND • _ ._„ A Campsite 87L 7G 0 Info&Payment Kiosk 6L au Toilet MTrash Disposal OAK BAY Fresh Water 42/41— I f i 11 0 PORTAGE WAY • 0 90 O-'U 13 J etfersson County Parks&Recreation NbV.Co u n CyrCC.C OITI LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 28 of 42 o O p O o aY� u ln M O r v ro E E 0. $ l 7 .9 d d i as o a ,,r c � C -0 c °tf y i b a p 0 = c o C 'a 1YJ1 •_ o A o A n a, o ■ ■ r, c 3 W c 'a °i m a -�7 1❑ 3 EQ V ' a. . O O O I L r A i o f C • C 3 O , f - c4. c m . 'o 2 a > >a o o ` o m 3 f0 1 d .O _ c y . u .n E O' `r F'm N p v+,on A U - m L a E C. 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Comm,owty�W Beach Park n,, i' n Park ».. .. a. • Nu alava r 1 t{J ►m NNW*. k16an i Carroll /Island Park Park \` + Olympic ,... :�, .-� a,,,�' Discovery ,. Tra i '-yes; { Chimacum Park` lower Oakes Per i"' Bob Bates , Oak er fay Felds ',Campground Gibbs Lake Park j L. Camp Beausne N.W IFeservatian Only. i _ if OtkalOc Forest s Pelt l vaq, Lake Leland un Cam pgrcd 4,..N. Y i+ 4 ticks Park Haig..v Pal6 S. Oulcene e OJicene (Campground Sports Park\ + East Ouicene Bay Park - • a T Broad 1 a ! /J L JEPtPak �` ' s s` FSversrde/ i $ Park a fNw ��,Recr��� JEFFERSON COUNTY PARKS and RECREATION as C With your help,we will continue to maintain and a` improve this important public trust. Join our Park Volunteer Corps! Pe e,eremett 360-385-9160 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 30 of 42 CAMPGROUND RULES Welcome to our Jefferson County Campgrounds Key Rules First come, first served No reservations or site holding 1 Self check-in at kiosk immediately 6A> Site must be occupied at all times l 10 day limit a Keep site clean, store food properly Kr Dogs on leash Max per site 70, Two tents PE Two vehicles, trailers count :.,0 Eight people 1 Port Townsend Marrowstone r.L.�� Island �-"'� Port Q Had lock / • oak Bay Campgrounds Discovery Bay I___� Lake Leland Port Campground l Ludlow • \ ilt0 ----- Quilcene Campground Port Quilcene • Gamble 2 1:2kA$47:?; www.countyrec.com .tip ` .2 -i'*Or• Jcttcrcun Ct' E oun1 i.1Y i Payment Occupy a vacant site. • An occupied site will have camping equipment. Use©ParkMobile for digital payment • The app's expiration countdown is not accurate. Checkout is ALWAYS 3pm after last day paid. • No site posting required. • Staff and Sheriff Deputies have access to ParkMobile payments. Use envelopes for cash or check payment. • Fill out envelope and flap. • Place payment in envelope,tear off flap. • Place envelope in metal tube and flap on site post. Campsite Availability A campsite is occupied when camping equipment is set up in the site. Neither payment nor envelope flaps on site posts will hold a site, if the campsite is empty. Occupancy Limits • Max per campsite: • 8 people; 2 tents; 2 vehicles(trailers count) • 10 night max stay.3 nights out resets the limit. • No reservations or site holding. • All vehicles and gear must fit properly into your site. Fire safety • Fires are allowed only in designated fire rings. Never leave a campfire unattended. Douse all fires. • Use care with cigarettes. • Fireworks are prohibited. Laws and ordinances • Dogs must be leashed at all times. • Quiet hours are 10 p.m.to 7 a.m. • No generators or loud voices during quiet hours. • No amplified music at any time. • Public use of alcohol or marijuana prohibited. Assistance Report all suspicious or illegal behavior to 911 immediately. We partner with Jefferson County Sheriff's Office for campground enforcement. For maintenance issues,contact 360-385-9160. Than !va fGY US! ^• 4•4. 1` it y t '' \• ... • YY s►r, 4 a �J • ;, •�'� 'mot 44, y t06, ° w #f; 6• Xfir• �( {' A .. +A a +* •tom k«.` '�?• �rr yz`ay..¢. c. 'it,. °� •r .� ' - - COUNTY PARKS COUNTY PARKS OFFER MILES OF TRAILS, RESERVATION-FREE CAMPING AND SCENIC PICNICKING Jefferson County has 20 parks and four PARKS campgrounds, with miles of trails for walking, hiking and mountain bike riding, as well as camping, picnicking and BEAUSITE LAKE PARK relaxing on the beach. Located at 510 Beausite Lake Road in Chimacum, this As the weather warms up, these parks offer an 50-acre park has a view of Beausite Lake,a quaint hidden alternative to state parks, which often fill up fast and gem in the Chimacum Valley. A newly-remodeled require a Discovery Pass. A highlight of the county's conference center in a woodland setting is available for parks system is that there are no passes required. meetings,weddings,reunions and gatherings.For more Not only that,but Jefferson County's campgrounds do information,call 360-732-7222. not require a reservation. "You can usually find a spot at one of the four of them,"said Matt Tyler,manager of BROAD SPIT PARK the Jefferson County Parks and Recreation programs. "If you have not planned ahead and you need a place Located on Tarboo Bay, this 40-plus acre wilderness to stay,try our campgrounds.They are well-maintained park is accessible only by boat. Here you can view the and supervised." wildlife that occupies the bay, including a variety of birds,including great blue herons and bald eagles.Take only pictures;leave only footprints. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AF'ID RECREATION Page 33 of 42 46 GETAWAY 12024 a*,,aid tt I i `u'41. /.I i ! v F;c t if ' ,rw .a~ k u t 4 4♦ • Alk CAPE GEORGE TRAILHEAD PARK H.J. CARROLL PARK Located at 733 Cape George Road in Port Townsend, Located at 9884 State Route 19 in Chimacum, 50- this trailhead provides easy-access parking for the Larry acre H.J. Carroll Park is one of the newest and most Scott Trail,with horse trails,single-track bike trails and developed parks in the county, including the county's a pristine view of the water. It also has a toilet and one first-ever all-abilities accessible playground. The picnic area. park has two shelters that can be reserved for parties, weddings and reunions. The park also features athletic COURTHOUSE PARK fields, a BMX bike track,walking paths, a playground, Need a spot to relax after a day of shopping in Port a disc golf course, basketball courts and a picnic area. Townsend?Rest beneath the maple trees at Courthouse Enjoy nature by taking a walk through the native plant Park at 1820 Jefferson St. Or bring your game face and garden or watch salmon swimming in Chimacum Creek. enjoy playing pickleball or basketball at the courts. The park also has access to the Rick Tollefson Trail. It is supervised 24 hours a day by on-site caretakers, and EAST BEACH PARK has toilets.TIP:Reservations recommended for athletic fields and shelters. Visit jeffersoncountywa.myrec.com A walk at East Beach Park at 330 East Beach Road in to view availability calender. Nordland on Marrowstone Island,provides a beautiful view of Admiralty Inlet, Mount Rainier and Mount I N D I A N ISLAND PARK Baker, as well as wildlife viewing, a picnic shelter and This park has multiple areas with a variety of trails. fireplace for cookouts.This park also has a toilet. TIP: Located at 3456 Fort Flagler Road in Port Hadlock,the Limited parking. lower area has 2 miles of beach-walking, swimming, G I B B S LAKE PARK fishing and clamming at the head of Oak Bay. The upper area offers wide trails with a view of Oak Bay over In the last few years, Gibbs Lake Park at 110 Gibbs the bluff,perfect for bird-watching. Lake Road has expanded to nearly 600 acres. The 40- acre freshwater lake has catch-and-release trout fishing, I R D N D A L E BEACH PARK boat launch, swimming beach and toilet. Mountain Located at 562 Moore St.in Port Hadlock,this 220-acre bikers can enjoy 16 miles of single-track trails. It's the park is the historic site of the old Irondale Mill. The perfect place for an afternoon of fishing, birdwatching sandy beach at the mouth of Chimacum Creek offers or relaxing lakeside. views of Port Townsend Bay and provides a great place HICKS PARK for hand-launching small boats.This park has a toilet. Launch your boat from the ramp at Hicks Park,located IRDNDALE COMMUNITY PARK at 1090 Shine Road in Port Ludlow, or sit at the picnic This park at 61Alma St.in Port Hadlock,is a neighborhood area and enjoy the calm waters of the canal for nature park with a playground and picnic area,with fields to play watching, swimming and relaxing. This one acre park baseball,soccer,and football and a basketball court.There has a toilet. is also a drinking fountain and toilets. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION —Page 34 o€r42n�iage 49 GETAWAY 12024 41 ` •. � s Mr, • —JOE umitic==amm North Beach ,C A N A D A Park \ -.---,... CAN \ ,_ / r•�!-,•. 4. a- --I., V •x Claque Cauntjr'• } ••*Olafson County „-/ (Fairgrounds )a — ---- _ J NMM 17 r l•.•�I t—ta 4.f O n �Oy aql Sr Set f +Av W Av ��% 1 �M1 �I,. Memorial Field �- - , - �a 47 , A__ S.a.l�aa,r.a., ",.,� �__� Ve k Larry war Scott Trait (I Cap*George « ratlllead k a. g i — Beach r Park 9 cor+glr irondale l tfr l+"orldak�Beach Park 7- = I $ 1 Itond•lit r `Community Indian Island * H-i- ►irk Park r .! Carroll e 1 ,Ati P Park \ q t K DPe lower '-$4#`i Agar' Bob Q.k Bay oak Sayi ` r:ke ad \ -chirnacum Bates Park park i'] It iI Park Ftekis 1{ Lake 3 r I - Park �i r Gibbs ( 1 lake 'til ; �t �; ol 11, Park L /7 l ;y ,,..t....„,: s � 1 ! i , " lake ay _. o�.►/esg 1 s1,A.' !'. Vi /�� be qd rr -s , ice: )s;Ip �I _ �`. r s' —1 F 0 Uke t.+ Ulan., ark �. «.• - --....,..4::.i. ..„„: * s r-a { tone .�- nn Hkks an ;s a + _ �y lark t t 1 �/ t 1 l F g / Quikene` /an / • S Sports Park � l// � • 6 •a• •_dome Campground o �'t Rlvenidecg Park 1 " y a Broad � r IS, Spit / Park / I i yj'• Ir•fmiEl7v1a1I•\r.rYlra14.fal/J_]aarJardiblMl»»=a.I.i.•OraIIIrel.•a1ad.4•t_a.wc••+•r.._a=an=an•.Oi•r.• - r•r-ss.a.li• PARKS CAMPGROUNDS NORTH BEACH PARK LAKE LELAND PARK & CAMPGROUND Located at 5880 Kuhn St.in Port Townsend,this beach Nestled below the Olympic Mountain range is Lake offers the best sea-glass finds. Walk on the beach to Leland, a beautiful freshwater lake in Quilcene, at 165 McCurdy Point,where you can see Protection Island and Leland Valley Road.Come for the day and use the park's the mouth of Discovery Bay, or go the other direction boat ramp for fishing, kayaking and more. Bring your and head into the trails at the Chinese Gardens and Fort tent and stay the night at the campground. Open from Worden State Park. Great sunset, and views of the San April 1 to Oct. 21, the campground has 22 sites and is Juan Islands—and,on a clear day,Mount Baker. $18 per night.First come,first serve;cash or check only. The maximum vehicle length is 30 feet, and there is no Q U I L C E N E RIVERSIDE PARK potable water.The park has a picnic area and restrooms Located at 41 Muncie Ave. in Quilcene, this one-acre LOWER OAK BAY CAMPGROUND park offers a nice view of the Big Quilcene River.Take a rest at the picnic area, do some fishing and observe the The Lower Oak Bay Campground at 301 Portage natural beauty of the river. Way in Port Ludlow is a 30-acre campground with six campsites. Camp on the sandy spit within steps of a lagoon, with bird watching, fishing, kayaking, picnic areas and views of Oak Bay. The campground is open ATHLETICFIELDS April 1 to Oct. 31 and is $20 per night. First come, first serve;cash or check only.The maximum vehicle length is 30 feet. MEMORIAL FIELD UPPER OAK BAY CAMPGROUND Located at 550 Washington St. in Port Townsend, Located at 290 Cleveland St.in Port Ludlow,the Upper Memorial Field is an athletic field with a lighted stadium Oak Bay Campground provides stunning views of Oak that hosts community and scholastic athletics. To read Bay,with a playground and restrooms.The campground more about Jefferson County's recreation programs,go is open April 1 to Oct. 31 and has 24 campsites, at $20 to countyrec.com. per night,and six sites with electricity at$25 per night. Upper Oak Bay campground has a camp host on site. BOB BATES FIELD First come,first serve;cash or check only.The maximum vehicle length is 30 feet. At 84 Elkins Road in Port Hadlock, Bob Bates Field is used by the East Jefferson Little League team.To learn Q U I L C E N E PARK & CAMPGROUND more,visit ejlittleleague.com. Come for the day to Quilcene Park at 294964 Highway 101 in Quilcene, to enjoy basketball and tennis courts, a skate park, picnic shelter and playground. The campground is open from April 1 to Oct. 31 and has 12 campsites available at $15 per night. First come, first serve;cash or check only.The maximum vehicle length is 30 feet. 4,16 ill.. r vrf LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 36 of 42 GETAWAY 12024 49 EXHIBIT C 1st QUARTER Due by April 30th to afmcknight@cojefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 1"QTR: ORGANIZATION Amount Received Overspent Refund TOTAL Pt Awarded From (+) Required QTR by Underspent LTAC Jefferson Jefferson County �')of LTAC FUNDS County funds SPENT 2. LTAC funds spent by your organization 1st QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 1"QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 37 of 42 EXHIBIT C 2nd QUARTER Due by July 31s"to afmcknightAco.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2nd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required 1"QTR 2nd QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2nd QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid, receipts from payment,): 1. LTAC funds balance remaining 2nd QTR: 2. Please attach your organization's report for all revenue, marketing, services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 38 of 42 EXHIBIT C 3rd QUARTER Due by October 31st to afmcknight cr co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 3rd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required Pt QTR 2"d QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County • 2. LTAC funds spent by your organization 3'QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid, receipts from payment,): 2. LTAC funds balance remaining 3'QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice, you shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 39 of 42 EXHIBIT C 4th QUARTER Due by January 31"to afmcknicht(c�co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3rd TOTAL Amount Received (+) Required 1"QTR 2nd QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue, marketing, services, programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 40 of 42 EXHIBIT D Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Orpntzations receiving funrltn.7 to promote frtn-als special events and toun:m-related activities through tomarsm-related facilinPs owned or sponsored by non-profit orgamzanons or the local jurisdiction are required to complete this form for EACH activity. 1 Org n wion Name: Repair-4 Tear 2 Sponsor Type(Check One): 0 50l::+31 0 501(cx6) ©Local Innsdtctaoe OOther'Explan: 3 Actimn•Name 4 Artistry Type(Check One)! 0 EveotFesuval" O Fact:m' O Mattering• 5 Activity Start Date': 6 Activity End Date* Taal Cost of Action- 5 S Amami Requested: 5 9 Amount Awarded: 5 10 Overall Attendance' 13 Number of Attendees Who Stayed Oswsmzhr m Un.p a A::cmmojaocros• a) Pnrected• a) Projected' b) Actual' b) Actual ci Methodology(Check One) ©Direct Card• c) Methodology(Check Ones O Direct Creme ()Indirect C cunt• ORgmesettanve Sumer' O n i ect Count' OReprnentatne Survey' °Informal Surve • 0 Snuci ued Estimate ()Informal Surrey' °Stnrtured Estimate• Other(explain): °Odta;etplam;r. 11 Number of Attendees Who Traveled 50 Miles or More 14 Number of Attendees Who Stayed Oven:d l m Paid Arcce m otataons• a) Pro_ected• a) Protected* b) Actual' b) Actual• c) Methodology(Check One)- ()Direct Came c) Methodology iCheck One): 0 Direct Count" 8IndiIndirect Comm* 0 Repaesetaatne Surrey' rect ¢tect Ca °Re�esenaancp Sunk' Informal Survey* Structured Emote* 0 Informal Sines• 0 Structured E;timare• OOther(explain): 0 Other)expLun): 12 Number of Attendees Who Traveled lax Another State or C ouz ttc• 15 Number of Paid r rd nnv Night; a) Playacted* a) Protected* b) Actual* bt Acrta?• c) Methodology(Check One t.' Direct Count' c) Methodology(Check One): 0 Direct Iona' Indirect Coum• °Repnsemative Surrey' `/loditect Come ORepraentatne Survey" Infants'Survey' O Structured Emmate` C�0literal Sumer' CD Structured Einco oe" `J ©Other(explain): Other;explain "See Lodging Tax Yearly Reporting Definitions Instruction; Name of Individual Who Prepared Report Phone m: E-Mail Address RETURN THIS FORM TO: Jefferson County Adtaaimstntor•s Office 1320 Jefferson Street P.O.Box 1220 Port Townsend_WA 98368 ;effbocc a co.jefferon.wa.us DEADLINE:February 29th of Each Reporting Year LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 41 of 42 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival: Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility: Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey: Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants. Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 42 of 42