HomeMy WebLinkAbout121624M 4F4_soN coG
9SHINGC-
MINUTE S
Jefferson County Board of County Commissioners
Regular Meeting — December 16, 2024, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and
Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at
the appointed time.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and no
comments were received.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Eisenhour moved to approve the Consent Agenda as presented. Commissioner Brotherton seconded the
motion which carried by a unanimous vote.
1. RESOLUTION NO. 77-1216-24R re: Determining to declare certain personal property as
surplus and authorize disposal
2. RESOLUTION NO. 78-1216-24R re: Closing certain County offices early on Christmas Eve,
December 24, 2024
3. RESOLUTION NO. 79-1216-24R re: Adopting the 2024-2025 Mid-biennium Budget Review
and Modification for the General Fund and Other Funds,the 2025 Jefferson County Road
Construction Program,the 2025 County Capital Improvement Program, and the Central Services
2025 Cost Allocation Plans
4. AWARD OF CONTRACT re: Phase 4 Stage 2 On-site grinder pump installation for the Port
Hadlock UGA, Project No. 40521270, ECY Agreement No. WQC_2024_JCoPWE-00034; In the
Amount of$1,056,937.29; Public Works; Earthwork Solutions LLC
5. 2024 OPEN SPACE CURRENT USE ASSESSMENT TAX AGREEMENTS: 1)Zoe Zuker
and Eugene Allday CUA2024-00001; and 2)Hood Canal Salmon Enhancement Group
CUA2022-00002
6. AGREEMENT, Amendment No. 2 re: Nurse Family Partnership Supervision; In an amount not
to exceed $46,736.49; Public Health; Kitsap Public Health District
7. AGREEMENT, Change Order No. 4 re: Phase 2 Water Reclamation Plant for the Port
Hadlock UGA, Project No. 405-2114-0, Commerce Project No. 22-96515-026; An additional
amount of$29,269.49 for a total of$10,212,312.02; Public Works; Interwest Construction of
Burlington
8. AGREEMENT, Amendment No. 6 re: Chimacum Confluence Environmental Site Assessment;
Additional amount of$50,079.40 for a total of$104,715.70; Public Health; Evren Northwest,
Inc.
1
Commissioners Meeting Minutes of December 16, 2024
9. ADVISORY BOARD REAPPOINTMENTS (3) re: Climate Action Committee (CAC);
1) Jaime Duyck - Position 12; 2) Krista Myers -Position 13; and 3) Dave Seabrook- Position 15
10. MOTION to Terminate Agreement re: Professional services for website maintenance; Public
Health; Cold Pizza Creative
11. APPROVAL OF SUPERIOR COURT JURY FEES: Dated December 6, 2024 and totaling
$9,240.61
12. APPROVAL OF ACCOUNTS PAYABLE WARRANTS: Dated December 9, 2024 and
totaling $1,003,216.90
PUBLIC COMMENT PERIOD - Continued: Chair Dean called for public comments,
and two comments were received. The Commissioners addressed the comments, and discussed the
Veteran Relief Program funds.
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended, cold weather activation methods, and miscellaneous topics.
PUBLIC COMMENT PERIOD -Continued: Chair Dean called for public comments,
and one comment was received. The Commissioners addressed the comment.
WORKSHOP re: Naming a new trail section from Hood Canal Bridge to a point
somewhere on the existing Olympic Discovery Trail (ODT): Public Works Director Monte Reinders,
Assistant Public Works Director Eric Kuzma, and Peninsula Trails Coalition(PTC) President Jeff
Bohman were present for discussion. PTC President Bohman discussed the Peninsula Trail Coalitions'
request to name the new section by the Hood Canal Bridge, as the ODT.
Assistant Director Kuzma stated that while he appreciates the reasoning behind the name request, Public
Works has concerns. Having two trails with the same name, adds confusion and frustration. He noted
that JeffCOM Dispatch stated they have safety concerns surrounding the proposed trail name. He added
that there will not be an actual trail in that area for some time, and in the time being, it will be more like
a route. Another concern is the liability that will be incurred if it is called a trail.
PTC President Bohman noted that he agrees with clarity needed for emergency response purposes, and
that a name isn't needed for approximately three months. Director Reinders proposed changing the name
of the Port Townsend connection of the ODT and renaming it the Larry Scott Trail, and then naming the
section by the Hood Canal Bridge as the ODT.
HEARING re: Establishing a Transportation Benefit District (TBD)for
Unincorporated Jefferson County: Public Works Director Monte Reinders and Assistant Public
Works Director Eric Kuzma were present for the hearing. Director Reinders explained their request for
the formation of a TBD, and potential sources of funding. Staff answered questions posed by the Board.
The Commissioners addressed potential sources of funding, with one proposed source which would be a
$20 vehicle tab, that can be councilmanic and after two years go to $40 per vehicle.
After discussion, Chair Dean opened the floor to allow for public testimony. The following individuals
provided testimony: Marcia Kelbon—Quilcene, Bill Levitt—Nelson's Landing, Jake Johnson—
2
Commissioners Meeting Minutes of December 16, 2024
Marrowstone Island, Maggie Goodwin—Port Townsend, David Gooding—Windship Drive, Ray
Burkhard—Marrowstone Island, Kathy Palopiano—Coyle Peninsula, Charles Foley—Windship Drive,
Leo Bublitz—Center Road, Shellie Yarnell—Brinnon, Tom Thiersch—Jefferson County, Heather
Dudley-Nolette—Port Townsend, and Jean Ball—Quilcene. Hearing no further testimony, Chair Dean
closed the public hearing and deliberations ensued.
Director Reinders addressed some of the comments made during public testimony. He explained that the
TBD board would consist of the County Commissioners, so there will be no new staff or overhead
needed to manage it. The funds would be transferred from the TBD Fund into the Road Fund for eligible
road maintenance activities. He covered eligible uses which include road maintenance and construction
activities. He added that no funds would be sent to Jefferson County Transit. He stated that he will need
to do more research on which vehicle plates would be required to pay the new tab fee, as he is not sure if
classic cars, heavy truck trailers, or other vehicles will be included. Deputy Auditor Jessie Graves was
present and addressed classic car fees.
Commissioner Brotherton noted that some Junior Taxing Districts have voiced concerned that timber
funds may be used to support the TBD, and Director Reinders assured the public that they are not
seeking a raise in property taxes. Commissioner Eisenhour asked Director Reinders to explain the chip
seal program funding cuts. He noted that the County used to chip seal35-40 miles per year, and now
they are chip sealing 15-17 miles a year, due to budget cuts.
After deliberations, Commissioner Brotherton moved to adopt ORDINANCE NO. 10-1216-24 re:
Establishing a Transportation Benefit District (TBD) within unincorporated Jefferson County,
providing for transportation improvements within the District; and adopting a New Chapter 3.90 of
Jefferson County Code, "Transportation Benefit District." Commissioner Eisenhour seconded the
motion which carried by a unanimous vote.
The meeting was recessed at 10:58 a.m. and reconvened at 11:04 a.m. with all three
Commissioners present.
HEARING re: Ordinance Adoption to enact Amendments to Jefferson County Code
Chapter 18.40 Permit Application and Review Procedures: DCD Director Josh Peters, Principal
Planner Mo-chi Lindblad, and Development Code Administrator Greg Ballard were present. Director
Peters explained that Senate Bill 5290 passed in 2023, with changes in regards to permit efficiencies,
permit timelines and project review to take effect by January 1, 2025. As a result, staff prepared a series
of code amendments, which they reviewed with the Board. Administrator Ballard reviewed the
amendments and answered questions posed by the Commissioners.
Director Peters explained a proposed change to what was originally included with hearing materials, and
noted that if approved, staff will also address scrivener errors on the document,prior to the Board
signing the ordinance.
After discussion, Chair Dean opened the hearing to allow for public testimony. Hearing no testimony,
she closed the public hearing, and deliberations ensued.
3
Commissioners Meeting Minutes of December 16, 2024
Commissioner Eisenhour moved to adopt ORDINANCE NO. 11-1216-24 re: Adopting amendments
to Chapters 18.40 of the Jefferson County Code regarding permit application and review
procedures/SEPA implementation; to facilitate a more streamlined review process for all project
applications; adopting Findings of Facts; and setting an effective date. Commissioner Brotherton
seconded the motion and noted that motion should include scrivener errors fixed. Director Peters
noted that the motion should include revised staff recommendation, specifically page 36.
Commissioner Brotherton noted that the motion can include "as presented today." Commissioners
Eisenhour and Brotherton agreed to approve the Ordinance "as presented today." Chair Dean called
for a vote on the motion. The motion carried by a unanimous vote.
Commissioner Brotherton moved to approve RESOLUTION NO. 80-1216-24R re: Relating to
implementation of 2SSB 5290, adopting options within RCW 36.70B.160(1)(a)through(j)to avoid the
penalty of permit fee refunds, if the required timeframes are missed, as presented today. Commissioner
Eisenhour seconded the motion which carried by a unanimous vote.
ADDITIONAL BUSINESS: Letter of Support for Jefferson Healthcare: Chair Dean
reviewed a draft letter of support for Jefferson Healthcare in regards to funding their Sexual Assault
Forensic Examiner(SAFE)position, to be sent to the Washington State Department of Commerce—
Washington Justice Assistance Grant(JAG) Priority Area Funding Review Committee.
Commissioner Brotherton moved to approve sending and signing the letter of support, as presented.
Commissioner Eisenhour seconded the motion. Chair Dean opened the floor to allow for public
comments, and no comments were received. She called for a vote on the motion. The motion carried by
a unanimous vote.
COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and
County Administrator continued discussing recent meetings they attended, and miscellaneous topics.
The meeting was recessed at 12:24 p.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Calendar Coordination
• Legislative priorities
WORKSHOP re: Mental Health Awareness Guidelines and Working Group:
Human Resources Director Sarah Melancon was present for discussion. She reviewed a draft Mental
Health Awareness Guidelines and Policy with the Board, and the timeline of the working group that
helped create the policy.
4
Commissioners Meeting Minutes of December 16, 2024
ADDITIONAL DISCUSSION ITEMS - Continued: The Commissioners and County
Administrator reviewed the following:
• Calendar Coordination- continued
• Legislative priorities—continued
Chair Dean announced that she will be joining the remainder of the meeting remotely. She passed
Chairing duties on to Commissioner Eisenhour.
WORKSHOP re: ILA between Jefferson County and PUD No. 1 re: Operation and
Maintenance of the Port Hadlock Sewer in the Port Hadlock UGA: Public Works Director Monte
Reinders, Wastewater Project Manager Samantha Harper, and Engineer Stephanie Rost were present for
discussion. Staff explained the benefits and necessity of an Interlocal Agreement(ILA) with PUD No. 1
for the operation and maintenance of the Port Hadlock Sewer. They answered questions posed by the
Board.
After discussion, Commissioner Brotherton moved to approve the ILA Agreement, as presented today.
Acting Chair Eisenhour seconded the motion. Acting Chair Eisenhour opened the floor to allow for
public comment, and no comments were received. She called for a vote on the motion. The motion
carried by a unanimous vote.
Project Manager Harper provided an update on the Port Hadlock Sewer Project.
NOTICE OF ADJOURNMENT: Acting Chair Eisenhour adjourned the meeting at
3:30 p.m. until the next regular meeting or special meeting as properly noticed.
wow"NNpN,� JEFFERSON COUNTY
r° cfERS0
SEAL: _ GOMM�ss �os BOARD OF COMMISSIONERS
c
Ka Dean hair
crt
'47gSHING' ...
ATTEST: 'N,.,,,,,,N,,,,...``' g o ert , Member
arolynLllaway, CMC He di Eisenhour, Member
Clerk of the Board
5