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Home My WebLink About84-1223-24R STATE OF WASHINGTON County of Jefferson RESOLUTION APPROVING FOURTH QUARTER 2024 BUDGET RESOLUTION NO. 84-1223-24R APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS WHEREAS,the Jefferson County Board of Commissioners on December 9,2024,declared that a need existed for the listed expenses funded by additional sources, which were not anticipated at the time of preparing said budgets; and such sources include unanticipated funds received from fees,or grants from the State and Federal government,or proceeds from the sale of bonds,or budgeted but unexpended monies from the prior budget year; and WHEREAS, RCW 36.40.100 authorizes supplemental appropriations,provided"the board shall publish notice of the time and date of the meeting at which the supplemental appropriations resolution will be adopted, and the amount of the appropriation, once each week, for two consecutive weeks prior to the meeting in the official newspaper of the county,"and WHEREAS, a supplemental appropriation for the fourth quarter of 2024 is necessary as described in the tables below(Supplemental Fund and Other Funds): General Fund-001 Revenue Expense Dept Dept Name Description One-time Ongoing One-time Ongoing 020 Auditor Salaries,Benefits,Training 55,000 067 Emergency Management Medical Reserve Corps-Grantw/expenditures 10,000 10,000 r068 Community Services Jefferson County Fair 50,000 r150 Prosecuting Attorney Capital(Karpel),Travel,Trial Related Expenditures 26,027 r180 Sheriff RSAT,Inmate Medical Sensors,Radio Replacements 49,406 100,820 261 Operating Transfers Transfer to DCD 300,000 Total General Fund 59,406 - 541,847 - Other Funds Revenue Expense Fund Fund Name Desaiption One-time Ongoing One-time Ongoing 105 Auditor's O&M Maintenance Fees 3,500 �127 Public Health Supplies,Insurance,Refunds 273,207 �128 Water Quality Hoh River Lindner,Dosewallips Wolcott,Misc Prof Services 165,000 �130 Mental Health RSATGrant- Match 12,352 143 Community Development Transfer in from General Fund 300,000 186 Brinnon Flood Zone Professional Services 4,000 �301 Construction&Renovation Salaries&Benefits 53,000 �302 Capital Improvement Transfer to Hi Carroll Park-Jump 250,000 �304 Hi Carroll Park-JUMP Transfer from Capital Improvement 250,000 �506 Information Services Salaries&Benefits 79,500 Total Other Funds 550,000 - 840,559 - Total Appropriations 609,406 - 1,382,406 - WHEREAS, the Jefferson County Board of Commissioners did on December 9, 2024, set a hearing on said need for December 23, 2024, at the hour of 9:45 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington, (Hybrid); and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.100 on December 11, 2024 and December 18, 2024 in the official newspaper of Jefferson County; and WHEREAS, this being the time and place set forth for said hearing and no objection or objection was interposed; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, STATE OF WASHINGTON: Section 1. Whereas Clauses Adopted as Findings of Fact. The Jefferson County Board of Commissioners hereby adopts the above "Whereas" clauses as Findings of Fact. Page 2 of 4 Section 2. Supplemental Appropriations Approved. The Supplemental Appropriations identified in the Supplemental Fund and Other Fund tables above are hereby approved. Section 3. Severability. If any section, subsection, sentence, clause, phrase or section of this resolution or its application to any person or circumstance is held invalid, the remainder of this resolution or its application to other persons or circumstances shall be fully valid and shall not be affected. Section 4. Effective Date. This resolution is effective upon adoption. Section 5. SEPA Categorical Exemption. This resolution is categorically exempt from the State Environmental Policy Act under WAC 197-11-800(19). (SIGNATURES FOLLOW ON THE NEXT PAGE) Page 3 of 4 APPROVED and ADOPTED this 23 day of December 2024. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS SEAL: �.•``•�cFERSp"'h hair p1AMgs 4. .Cb a. rp s to.' .A ��•'Z? f y y Brothert , Member • ATTEST: .• ?11/41, Z> +,1.;a sHit4G�� Heidi Eisenhour, Member APPROVED AS TO FORM: %d 6�,1 , 4 Carolyn ballaway, CMC Date Philip C. Hunsucker, Date/21y1/2_4.1 Clerk of the Board Chief Civil Deputy Prosecuting Attorney Page 4 of 4 2024 Budget Appropriations happened each quarter and are set by the Budget Calendar. They are also referred to as budget amendments. Budget Appropriations give fund directors and 4th managers to adjust their budget throughout the year due to changes in revenues and expenditures. The budget appropriations are submitted to the BoCC staff. These are then given to the Finance Manager for review and discussions as needed Once they have been reviewed,they are Bud g e t returned with a summary to the BoCC to setup Notice of the public hearing is advertised for two weeks in the County's designated publication During the public hearing,the Finance Manager presents the appropriations to the r 0 r i a t i o n s BoCC and answers questions. The public has p the opportunity to participate. The BoCC can then make a motion to accept the appropriations. To complete the process,once the resolution has been signed,the Chief Accountant updates the budget in Munis Financial. The Revised Budget reporting column is the original budget and the appropriations amount. Geneml Fund-001 eevenve Expense ' Description f OOn time I Ongoing I Ongoing,' 020_ Salaries,Benefits,Training 067 Medical Reserve Corps-Grant w/eapenditures 10,030 _ 10,000 - EMI EMI INIM 068 Community Services Jefferson Coun Fan -_ 50,000 _ _ -_-_ '®Prosecut Attorney Capital(Ravel},Travel,Trial Related Ea• • ores -_MIMEIMI 180 Sheriff RSAT,Inmate Medical Sensors,Radio- • ements 49,406 _ 100,820 _ OMME __ _303000 _- Operate Transfers Transfer to DCD _-_ IIIIIIIIIIIIIIIIIIIIIIIIIII 59,406 a 541.847 a Revenue Expense Pal 81•BEimme MaOlialle One-time Ongoing One-tine Ongoing 105 Auditor's O&M Maintenance Fees 3,500 127 Public Health 5ipplies,Insurance,Refunds 273,207 128 Water Duality Hoh River Lindner,Dosewallips Wolcott,Misc Prof Services �_ 165,000 130 Mental Health RSAT Grant- Match 12,352 143 Community Development Transfer In from General Fund 300,000 186 Brannon Flood Zone Professional Services 4,000 301 Construction&Renovation Salaries&Benefits 53.000 302 Capital Improvement Transfer to HJ Carroll Park-Jump 250,000 304 HJ Carroll Park-JUMP Transfer from Capital Improvement 250.000 506 Information Services Salaries&Benefits 79.500 n`„°°'-t "' t ,> x '...k."Total OUP Funds 550,000 - M0,599 - Tote/Agoropfstlana MAX - 4387e106 - It.,.. Request for Budget Appropriation/Extension and Amendment Department/Fund Name: AUDITOR Budget Year: Quarter- Revenue: A revenue source(i.e grant.new fee)has been received which was not approved,n the annual budget. Therefore,!request an appropnaIron and budget extension in the amount reflected below: One-time On-going Fund N Org, Revenue Obj, Description Current Budget Appropriation Appropriation Amended Budget Soi.0 $000 f000 $000 TOTAL REVENUE: $000 S000 $000 $000 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund, Org, `Expenditure Obj, Description S0A0 Expenditure:After a, examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below' OTHER FUNDS(Non General Fund) Is there enough Fund Balance to cover this additional expenditure? Des —.N,. One-time On-going Fund, Org a Expenditure Obj, Description Current Budget Appropriation Appropriation Amended Budget 001 AU51423 101000 SALARIES _u' S 44 000 00 $B54 331 00 200000 BENEFITS $8.00000 $282.41100 S 0.00 -- 490600 TRAINING S 2 817 00 $3.000 00 $5.817 00 $000 $000 TOTAL EXPENDITURE: S'088.164.00 $55,000 00 f 0 00 $1 143 164 00 TO: If the expenditure is providing a revenue source to another count lull I dencly:he receiving fund information. Ftwd, Org, Revenue Obj, Description • f 0.00 Reason for budget appropriation: ,rig of 2024 With over payroll due to various„npwd leave only need to appropriate a patron of the increased salaries and benefits . Payroll Manage-:er the current Fob desenpgn d Submitted by(Elected Official/Department Head): -`�/,/�/�/lAl L /j Date: Ji 122 I U k� Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Emergency Management Budget Year: 2024 Quarter: Revenue: A revenue source(i.e grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below One-time On-going Fund t Org t Revenue Olga Description Current Budget Appropriation Appropriation Amended Budget 001 067 7339'6 Medical Reserve Corps 0.00 S 10.000.00 S 10.000.00 S0.00 $0.00 50.00 TOTAL REVENUE: 5 0.00 S 10.000.00 S 0 00 S 10.000.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund I Org R !Expenditure Expenditure Obj a I Description s000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fundi:Is there enough Fund Balance to cover this additional expenditure? nYes EINo One-time On-going Fund R Org I Expenditure Obj t Descfiptbtt Current Budget Appropriation Appropriation Amended Budget 001 067 490109 Medical Reserve Corps Grant Expenditure S t0 185 00 S 10 000 001 c0 s 0.00 $0.00 s 0.00 F 0.00 TOTAL EXPENDITURE: $10 18500 $10 000 00 50,00 S 20.185.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund t Org I Revenue Obj it Description Reason for budget appropriation: Grant award plus associated e.dri • Submitted by(Elected Official/Department Head): It O--', L Date: I\ }`- (le! Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: COMMUNITY SERVICES Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e grant,new feel has been received which was not approved in the annual budget. Therefore.I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund• Org I Revenue Obj g Description Current Budget Appropriation Appropriation Amended Budget f 0.00 f0.00 f 0.00 f 0.00 TOTAL REVENUE: f 0.00 f 0.00 f 0.00 f 0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund I Org I 'Expenditure Obj R Description f 0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? ❑Yes ❑No OnadMte On-going Fund R Off a Expe dltua Obj R Description Caerent Budget Appropriation Appropriation Amended Budget 001 CS57550 490132 JEFFERSON COUNTY FAIR f 100,000.00 f 50.000.00 f 150,000.00 f 0.00 f 0.00 0.00 f 0.00 f 0.00 TOTAL EXPENDITURE: S 100,000.00 f 50,000.00 f 0.00 f 150.000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the reserving fund information. Fund• Org• Revenue Obi• Description f 0.00 Reason for budget appropriation: Jefferson County ray',died'ate for 2023.S50.000 resulting an impact to the 2021 budget Submitted by(Elected Official/Department Head): ------44112fiej1214(L. Date: Lam' Request for Budget Appropriation/Extension and Amendment Department/Fund Name: P-osecu:or Budget Year: 2024 Quarter: 44h Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund R Org R Revenue Obi B Description Current Budget Appropriation Appropriation Amended Budget S 0.00 f 0.00 f 0.00 s0.00 TOTAL REVENUE: $0.00 g 0.00 f 0 00 S 0 00 FROM: If the revenue source is being transferred from another county fund, denhfy the information for the fund providing the revenue. Fund R Org R Expenditure Obj R Description S Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Ekes ❑No Ortalima Onyeitg —.--. Fund I Org B Expenditure Obj R Description Cornett Bubpt AppraprtgOaR Appropriation Amended Budget 001 PA59415 640111 CAPITOL Expendture-KARPEL f 55,575.00 f 18.255.00 S 73.840.00 001 PAS+530 430000 Travel S 5,602 CO S 1.538.00 S 7 240.00 PA51530 490130 Trial Related Expenses 5 11.389 00 S 5.124.00 $17 513.00 S 0.00 $000 $000 TOTAL EXPENDITURE: S 72,556.00 S 25.027.00 S 0.00 S 98.593.00 TO: If the expenditure is providing a revenue source to another county fund.identify the receiving fund information. Fund I Org a Revenue Ob)a Description $0.00 Reason for budget appropriation: Maintenance agreement and.mpiementatron peyel expenditures Submitted by(Elected Official/Department Head): Date: p p / Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: JCSO Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund I Org g Revenue Obj g Description Oxeunt Budget Appropriation Appropriation Amended Budget 001 180 SH33393 339784 RSAT Grant Ocboer-December 2024 S 118.900.00 S 49.406.00 S 168 S S 0.00 TOTAL REVENUE: S 118,900.00 S 49.406 00 S 0.00 S 188 3r: FROM: If the revenue source is being transferred front another county fund,identify the information for the fund providing the revenue Fund g Org B Expenditure Obi a I Description 11 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,1 request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? OVes Deo One-time On-going Fund Ott g Expenditure Obi* D1letalplon cuffs*gotta Appropriation Appropriation Amended Budget 001.180 5H52360 410158 RSAT-BeMvs in Recovery October-December 2024 S 157,750.00 S 49 406 00 S 207.156.00 001.180 SH52310 310075 4Sig6t Labs Inmate Medical Sensors $19,534.00 S 25.00000 S 44,554.00 001.180 5H52122 480108 Portable Radio Replaoameny(4) S 14,809.00 S 26.414.00 S 41.023.00 S 0.00 S 0.00 S 0.00 TOTAL EXPENDITURE: S 191,893.00 $100.820.00 S 0.00 S 292.713.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fad a Org a Revenue Obi II Desuipton S 0.00 Reason for budget appropriation: RSAT G•a-4 Renewal 2023-2325.lornaae Meolcal Sensors re:rnourse0 oy WCRP Reolacernent Portable Radios A Submitted by(Elected Official/Department Head): Az Date: 7Z Re uest for Bud et A <rf I I'. Reset q g ppropriation/Extension and Amendment Department/Fund Name: Auditor O&M-105 Budget Year: 2024 Quarter: 4 Revenue: A revenue source It e grant,new fee)has been received which was not apprtiCf461thkrioal budget Therefore. request an appropriation and budget extension in the amount reflected below. One-time On-going Fund N Org I Revenue Obj I Description Current Budget Appropriation Appropriation Amended Budget, $000 $000 S 0.00 $000 TOTAL REVENUE: $0 00 $0 00 $0.00 $0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund I Org M Expenditure OW I Description $000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Des ONo One-time On-going Fund N Org N Expenditure Obi I Desuipdatt Current Budget Appropriation Appropriation Amended Budget 105 10551430 480000 Maintenance Fees $61,500 00 $3,500.00 $65.000.00 $000 $000 S000 5000 $000 TOTAL EXPENDITURE: S 61.500 00 S 3.500.00 $C.00 $65 00c 00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund N Org N Revenue Obj I I Description I $cno Reason for budget appropriation: Tyler Technologies recording software invoiced maintenance fees nearly$64.000 requiring ad:Shona.budget Submitted by(Elected Official/Department Head): � , . ! —"1 Date: r J ?7 ! 1.1 Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: eivo c Heath-Fund 127,Adorn Budget Year 2C24 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore..request an appropriation and budget extension in the amount reflected below One-time On-going Fund ft Org I Revenue Obj g Description Current Budget Appropriation PPropriation Appropriation Amended Mldg#t $0.00 S 0.00 $000 $0.00 TOTAL REVENUE: SC00 SO OD $000 $0.00 FROM: If the revenue source is being transferred from another county fund.identify the information for the fund providing the revenue Fund I Org It Expenditure Obj g Description $000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? []Ves 1 One-time On-going Fund I Org I Expenditure Obj g Description Current Budget Appropriation Appropriation Amended Budget 127 12756200 310301 Operating Supplies S 69.939.00 S 31 435.00 S 101.374.00 127 12756200 460000 Insurance.General Liabiley Insurance $120.000.00 $80,000.00 S 200,000.00 127 12756200 5821)0 %sr, Refunds $0.00 $26.730.00 $26,730.00 S 0.00 5000 $0.00 TOTAL EXPENDITURE: S 189.939 00 S 138.165.00 S 0 00 S 328,104.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund g OR Revenue Obi g Description $0.00 Reason for budget appropriation: Experse.Operating Supplies-Previously amended revenue amounts allowing for additional operating supply purchases for workforce development Insurance-General lability insurance was more than budgeted Misc Refuncs-Refund of prepaid and mused FPMS funds Submitted by(Elected Official/Department Head): / - , s - i ( : Date: ;III5 f1 Z 3_4 s 1, • Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: Pudic Health-Fund 127-Environmental Health Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i e grant,new feel has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: O_____ On-geina Fund• Org• Revenue Obi r Description Current engirt Ap is st.Oon Appropriation Amended Budget f $0.00 $ono $0.00 $0.ao TOTAL REVENUE: $0.00 $0.00 $0 00 S 0.00 FROM: If the revenue source is being tiaasferred from another county fund,identify the information for the fund providing the revenue Fund I Org• Expenditure Obj• I Description • 1 $ono Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund)•Is there enough Fund Balance to cover this additional expenditure? rJ Yes ]No One-time On-going Fund I Org I Expenditure Obj• Description Current Budget Appropriation Appropriation Amended Budget ''2' 1)756-2:0 l 1i)301 One-atmg Supplies 5 38.453.00 3 IC.357 00 $48 127 12/56210 582100 Mlsc-Refunds $0.00 $28.685.00 $28 685 00 $000 $000 S 0.00 S 0.00 TOTAL EXPENDITURE: $38.453.00 S 39,042 00 S 0.00 S 77495.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information Fund■ Org• Revenue Obj• Description $0.00 Reason for budget appropriation: Expense Operating Suppues-Additional supplies for homelessness and social cork support %sc Refunds-Refund of repaid and urwsee FPHS hinds and customs•'ees Submitted by(Elected Official/Department Head): 7 ',- _ Date: 1) l Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PubNC Health-Fund 127,Community Health Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below I One-time On-going Fund Org• Revenue Obi* Description _ (Current Budget Appropriation Appropriation Amended Budget S 0.00 TOTAL REVENUE:+ S000 Su0c 5000 S000 FROM: If the revenue scurce is being transferred from another county fund.identify the informaton for the fund providing the revenue Fund• Org• Expenditure Obj I I Desolation $o.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below-. OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? []Yes ❑No One-time On-going Fund• Org• Expenditure Obi II Description Current Budget Appropriation Appropriation Amended Budget 127 12756220 31030' Operating Supplies S 57.520.00 $50,000 00 $107,520.00 127 12756220 582100 Misc-Refunds S 0.00 S 46,000 00 $46.000.00 $0.00 S 0.00 $000 $0.00 TOTAL EXPENDITURE: S 57,520 00 $96,000 00 S 0.00 S 153.520.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund• Oeg• Revenue Obi• Description S 0.00 Reason for budget appropriation: Expense. Operating Supplies•Additional suppues fog narn red..ction,prevention.family planning.bmmunira!Ions and commi,n cao a disease Misc Refunds-Refund of prepaid and,:nusea:0 IS funds Submitted by(Elected Official/Department Head): ( Date: R,tie Request for Budget Appropriation/Extension and Amendment Department/Fund Name: WATER QUALITY-Fund 128 Budget Year: 2024 Quarter: Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget Therefore,I request an appropriation and budget extension in the amount reflected below. One-time On-going FIRMS Or•• Ihrooneo Obi II Dtoalptkr Current Budget Appropriation Appropriation Amended Budget i 000 f 0.00 f 0.00 $000 TOTAL REVENUE: S 0.00 S 0.00 S 0.00 $0 00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund• Ore a I Expendit a ure Obj N I Dvlptlon I 11 $o.ao Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? rives ❑No One-time On-going Fund orgy ExperNilWre Obj• DatatplMr Conan Budget Appropriation Appropriation Amended Budget 128 12/355310 410325 HOH RIVER LINDNER ACTIVITIES $186.000 00 S/0.000.00 f 256,000 00 128 12855310 410326 Dosewallips Wolcott S 50,000.00 S 50,000.00 f 100,000.00 128 12855310 410318 WO Misc Prof Srvcs f 0.00 $45,000.00 f 45,000.00 f000 f000 soon TOTAL EXPENDITURE: S 236.000.00 f 165.000.00 S 0 00 S 401.000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fuld B Oq• Ilevem•Obi• Desaiptimr f000 Reason for budget appropriation: Revenue for expenses ww come in 2025 Unanticipated professional services-Hoh River Resiliency Protect to increase spawning and rearing habitat and decrease risks of Bond and erosion to the seamy community Dosewalhps We con-Habitat preservation and improvement Submitted by(Elected Official/Department Head): Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: MENTAL HEALTH Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore request an appropriation and budget extension in the amount reflected below: One-time On-going Fund B Org I Revenue Obj B Description Current Budget Appropriation Appropriation Amended Budget S 0.00 $0.00 $0.00 2 0.00 TOTAL REVENUE: S 0.00 S 0 00 S 0.00 S 0.00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue Fund It Org R (Expenditure Obj I Description s000 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? nYes —No One-time On-going Fund a Org I Expenditure Obj g Description Current Budget, Appropriation Appropriation Amended Budget 130 13056400 410155 RSAT AGR-BELIEVE IN RECOVERY S 45,000 00 S 12.352.00 S 57,352.00 S 0.00 $0.00 f0.00 $0.00 _ $0.00 TOTAL EXPENDITURE: S 45.000.00 $12,352.00 S 0.00 S 57.352,00 TO If the expenditure is providing a revenue source to another county fund,identity the receiving fund information. Fund It Org B Revenue Obj a Description $0.00 Reason for budget appropriation: Add,tionai budget required for the 25%match for the RSAT grant increase Submitted by(Elected Official/Department Head): Date: Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name. CJMMUNITV DEVELOPMENT Budget Year: .dI gQuarter: 4 Revenue: A revenue source(i.e grant,new fee)has been received which was not approved m the ennuai budget Therefore I request an appropriation and budget extension in the amount reflected below: One-time Fund if Olt Revenue Obi a Description Cunard Rudest Appropriation Appropriation Amended Budget di r4�3i3�-fj 'Hal-1�FFH FROM'YE' EN=HA[ 13Nfl $' 't 543.00 $3CC $ t 483'.43;Y , ___ $0.00 S 0.00 $0.00 TOTAL REVENUE: S 1089 513.00 S 300.000()D S 0 00 S 1399543 00 FROM source is being transferred from another county fund,identify the information for the fund providing the revenue Fund a j Org a ExpenIIreObjI Description 597143 TRANSFER TO DOD S 1.089 543 00 S 300.000 Jr; S 1389.543.00 Espenditure:After a thorough examination of my current budget rt appears that the amount allocated is insufficient to pay necessary expenses for this year. Therefore.I request an appropriation and budget extension in the amount reflected below. OTHER FUNDS Non General Fund)'Is there enough Fund Balance to cover this additional expenditure, rives ! No One-time On-going Fund I Org a Eicpendlpre obi g Description Currant Budget Appropriation Appropriation Amended Budget $ nc 5000 ti $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: S 0 00 S 0 00 S 0.00 S 0 00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Find B Ogg Revenue Obi g Description $0.00 Reason for budget appropriation: Budget has been delermeseO based Dn monthly operating expendtures teat nave Dudget out the rune has-Wt enough Casa flow horn revenues Io support the expenditures The 5300 000 budgeted transfer has two.yrtpanenls 1 j nterfund loan wen the General Fund$100 000 at 5%interest per annum 21 oberat ng transfer M S200 000 evadable on an as needed bass Submitted by(Elected Official/Department Head): - -_._ Date: - General Fund Financial Assistance Request There are times financial support is necessary from the General Fund to assist operations or expenditures funded by Special Revenue Funds. Primarily there are two basic categories that may require assistance from the General Fund: 1)negative cash flow below adequate fund balance to maintain operations, and 2)assistance for operational critical expenditures. Requests for General Fund financial assistance are being reviewed during the biennial budget development. Select A or B, based on the reason for request and complete questions. Attach supporting documentation as needed Return completed form to the Finance Manager. A. ❑ Operations assistance requested due to decreased r 1. What is the revenue that is reduced? 2. Duration of the reduction in revenue(check one). ❑Temporary Ej Permanent 3. Reason for reduced revenue. B. ✓ Expenditure assistance requested. 1 Define the expenditure(s),providing expenditure details Please see attached memo 2. Explain the impact the expenditure will have on fund operations. Please see attached memo 3. Provide analysis of lacking adequate fund balance, revenue, and other expenditure adjustments to offset the expenditure. Please see attached memo rr 4sQN c, JEFFERSON COUNTY co DEPARTMENT OF COMMUNITY DEVELOPMENT ` 621 Sheridan Street i Port Townsend, WA 98368 4 ; 360-379-4450 I email: dcd@co jefferson.wa.us 9sit,•,ct. www co Jefferson wa.us/commdevelopment To Judy Shepherd. Finance Manger From Josh D Peters DCD Director Chelsea Pronovost DCD Administrative Services Manager Date 11/20/2024 Re General Fund Assistance Request Purpose This report aims to provide an overview of the current financial situation for the Jefferson County Department of Community Development (DCD) and support a request for an additional General Fund transfer It focuses on DCD s critically low fund balance and outlines a strategy to address the department's immediate financial challenges Expenditure Assistance Requested DCD faces two remaining payroll cycles in 2024 along with approximately $100 253 in outstanding bills with additional obligations expected before years end Payroll is a recurring monthly expense which has slight variations each month However a calculation of the average monthly payroll and benefits expenditure shows that DCD s current fund balance and anticipated future revenue can only cover one payroll cycle This could create the potential need for an emergency General Fund transfer The outstanding bills primarily consist of consultant invoices for work done on department planning projects While most of these expenses will be reimbursed by grant funds or additional developer payments in the future DCD must have sufficient cash flow to pay these obligations up front Impact on Fund Balance Based on the current budget analysis DCD anticipates a shortfall of at least $102 681 by the end of 2024 Only a portion of anticipated expenditures will be recouped through expected grant reimbursement underscoring the necessity for an additional General Fund transfer Conclusion This analysis highlights the immediate financial challenges posed by DCD s critical cash flow constraints Addressing these issues through an additional General Fund transfer is essential to maintaining financial stability meeting expenditure obligations and positioning DCD for sustainable operations in the future Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS/BRINNON FLOOD ZONE Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i.e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation anc budget extension in the amount reflected below: I One-time On-going Fund I Org. Revenue Obj N Desaiption Current Budget Appropriation Appropriation Amended Budget $000 $0.00 $000 $000 $1:C TOTAL REVENUE: $0 00 S 0.00 $0.00 $0 00 FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund* Ors* !Expenditure Obj N DesalptIon $ocoo $o0c Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? []Yes ONo Ora-time On-going Fund I Org N Expenditure ON N Description Current Buffet Appropriation Appropriation Amended Budget 186 18655330 410000 PROFESSIONAL SERVICES $5.000.00 $4,000.00 $9 000.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL EXPENDITURE: S 5.000.00 $4 000 00 S 0.00 S 0000.00 TO: If the expenditure is providing a revenue source to another county fund,identify the receiving fund information. Fund I Org N Revenue Obj N Description $0.oa Reason for budget appropriation: Grant mach for Public Health RCO grant Submitted by(Elected Official/Department Head): ' Date: n1t1 — Re uest for Bu Ft ` I Reset q dget Appropriation/Extension and Amendment Department/Fund Name: Gene Services-Conrtn oon&Renovation 0301 Budget year: 102a Quarter 4 Revenue a revenue source(I.e.grant,new feel has been received which was netgppegtedtle Qe[annual budget Therefore,I request an appropriation and budget extension in the amount reflected below- ''NIVtisn'irRn I Oe111M On ening Fund I j Org a (-Revenue MY Ob(/ OosYR Gwent Budget Appropriation ApproPrYlloa Asue dd lodge .___._.__� ___ $000 S 0 00 -__-- S 0 00 • S00D ! _ TOTAL REVENUE:r S 0.00 S 0.00 S 0 00 S 0 00 FROM: If the revenue source s being translc,'ed r'orn arcthe'county fund,identify the information for the fund providing the revenue Fund g Orel Expenditure OtJ g 1 Dewipoen S000 Expenditure:After a thorough examination of my current budget rt appears that the amountallocated is insufficient to pay necessary expenses for this year Therefore,!request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? Ores ❑No OM/Yee On-going swig Owl EapeMtaae Ob{a Description Oeaetteteare Afprepri.uon Appropriation Mended Budget 301 30/59418 101000C Sala”es 4 Nar7es 6 38.378.00 S 36.000 00 Sri 378 00 301 3015941B /1010.30 Benefits S 10.962.00 $11000.00 S 27 962 00 $0001 $000 $000 $0 CO r TOTAL EXPENDITURE: S 49.340 00 S 53.000 00 S 0 00 S 102.340 00 TO: If the expenditure is providing a revenue sour=to another county fund..dentdy the receiving fund information armee Org1 IMve.NMOtI• _ Description _ $000 Reason for budget appropriation: 2024 retro-solve wage oaf-vents and wage wale nneeua due le new Centre[Samosa Teemawe C8A maned on Octoaar Addnoneny the salw+es and Donets'Si the 2024 capital promote en'+9Mt then aw.ally progeclee Submitted by(Elected Official/Department Head). lJAle„s__ 4 Date Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: PUBLIC WORKS,HJ CARROLL JUMP+FUND Budget Year: 2024 Quarter: 4 Revenue: A revenue source(i e.grant,new fee)has been received which was not approved in the annual budget. Therefore,I request an appropriation and budget extension in the amount reflected below: One-time On-going Fund N Org+ Revenue Obi N Description Current Budget Appropriation Appropriation Amended Budget 304 30439700 397302 TR FROM CAP',TAL MPROVEMENT $100.000.00 S 250.000 00 $350,00:; S 0 OC $000 $000 TOTAL REVENUE: $100,000.00 $250.000 00 S 0.00 $350,000 CO FROM: If the revenue source is being transferred from another county fund,identify the information for the fund providing the revenue. Fund N Org N Expenditure Obi N Description 302 30259700 597304 4.TR TO HJ CARROLL JUMP FUND S 100.000.00_ S 250.000.00 $350.000 00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below: OTHER FUNDS(Non General Fund):Is there enough Fund Balance to cover this additional expenditure? rives ❑No _ One-time On-going ' Fund N Ors N Expenditure Obj N Description Current Budget Appropriation Appropriation Amended Budget $000 S 0.00 $000 — I f0.00 $000 S 0.00 TOTAL EXPENDITURE: $0.00 S 0.00 $0.00 $0.00 TO: If the expenditure s providing a revenue source to another county fund,identify the receiving fund information. Fund N Org f Revenue Obj N `I Description 30439700 $0 00 Reason for budget appropriation: The JUMP'Phase 2 prefect is fully funded by a grant from Warrington DSNS.The grant is by rambureemer4 and Public Works needs a short term transfer for cash flow purposes Tie protect is scheduled to start in January Substantial completion should be reached in transfer wit be repaid after final proect completion on August I.2025 //// Submitted by(Elected Official/Department Head): �� ) Date / - Reset Request for Budget Appropriation/Extension and Amendment Department/Fund Name: l:emra Services-Irlo.+.aron Semmes Fund 2508 .,I x,I Budget Year: 2021 Quarter: 4 Revenue: A revenue source(i.e grant,new fee)has been received which was not approved,n the annual oudget Therefore,I request an appropriation and budget extension in the amount reflected below One-tiro Onioing Fwd• ag• Daaatre01r1 DISeltptiOn Daiwa illidem Appropriation Appropriation Amended. - 5000 $000 $000 SC00 TOTAL REVENUE: 50OD $0.00 $000 $0.00 FROM: If the revenue source Is being transferred from another county fund,(dent Me the information for the fund providing the revenue •wtd• Ore II !Expenditure Ob a Wltllptlan 1 $0.00 Expenditure:After a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses for this year Therefore,I request an appropriation and budget extension in the amount reflected below OTHER FUNDS(Non General Fund) Is there enough Fund Balance to cover this additional expenditure' Oyes plc OnN1me Ongoing -- Fwd 1 OR• Expenditure mil Oeq+/en Cornett Budget Appropriation Appropriation Amended Budget 506 50661810 10,000 Seisms.GIS S 13','4700 5'2 000 00 S'4314700 506 50851810 200000 Berle.-GIS S 49,281 00 $3.030.00 552 MI 00 506 5065.668 101000 Selena Into'wvroloyy $500,343 00 $42.000 00 $542.34300 506 5065'5e8 200000 Benefit-Into Technology S 195.58900 S 7.500.03 $203.08900 506 50651676 101000 Semen.Records Management $96,550 00 $12,000 00 S.0 550 00 506 50661678 200000 Bangles-Recnros Mar'gement $32.200 00 $3.000.00 F 35.255 00 TOTAL EXPENOITO : $1,005.1760o s79.s0000 so0o S1.064.67600 TO: N the expenditure is providing a revenue source to another county fund,Identify the receiving hind information Fatd• Org• Reaww.Ob• Odtrbuon $000 Reason for budget appropriation: 202.Tenn-act rP.aqe cayn ants a^d rape silo nne.raa due to new Caner.!SWAMI T..mayn CBA Meted in October • Submitted by(Elected Official/Department Head(: / �` c ee.�� Date: /� Regular Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Deputy Clerk of the Board DATE: December 23,2024 SUBJECT: HEARING re: Proposed 2024 4th Quarter Budget Appropriations/Extensions for Various County Departments; Scheduled for Monday, December 23, 2024 at 9:45 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Various County Departments have requested increases to their 2024 budget. Per RCW 36.40.140 the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. The Hearing Notice was published in the Port Townsend Leader on December 11 and 18,2024. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Hear public testimony and consider approval of a resolution to adopt the 2024 4th quarter supplemental budget appropriations on Monday, December 23, 2024 at 19:45 a.m. REVIEWED BY: • / ��/ Mark McCaul , ounty Administrator Date