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Jefferson County Parks and Recreation Lodging Tax Funding - 122324
AGREEMENT FOR 2025 HOTEL-MOTEL FUNDING FOR TOURISM SERVICES FOR JEFFERSON COUNTY PARKS AND RECREATION This Agreement is by and between Jefferson COUNTY, Washington (the COUNTY) and JEFFERSON COUNTY PARKS AND RECREATION("RECIPIENT"). WHEREAS, RECIPIENT is a non-profit corporation registered with the Secretary of State of the State of Washington under UBI number 161 001 169;and WHEREAS, the COUNTY desires to promote tourism in unincorporated Jefferson COUNTY, as authorized by Chapter 67.28 RCW and Chapter 3.25 Jefferson COUNTY Code;and WHEREAS, the COUNTY appointed the Jefferson COUNTY Lodging Tax Advisory Committee ("LTAC") to review and recommend lodging tax proposals submitted to the COUNTY, as authorized by RCW 67.28.1817 and Chapter 3.25 Jefferson COUNTY Code; and WHEREAS, RECIPIENT submitted a qualified lodging tax proposal to the LTAC; WHEREAS, the LTAC reviewed and recommended funding all or part of RECIPIENT's qualified lodging tax proposal to the Jefferson County Board of Commissioners; WHEREAS, the Jefferson County Board of Commissioners reviewed the LTAC recommendation for funding all or part of RECIPIENT's qualified lodging tax proposal and finalized an award of$50,000 for the purposes recommended by the LTAC ("Final LTAC Award"); IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the parties as follows: 1. SERVICES TO BE PERFORMED USING THE LTAC AWARD a. RECIPIENT shall use its capabilities and utilize up to the total amount of Final LTAC Award for the approved tourism promotion services listed in Exhibit A and for no other purpose during the 2025 fiscal year. b. If the Final LTAC Award does not specify the approved tourism promotion services, then the use of the amounts approved in the Final LTAC Award shall be limited to the proposed tourism promotion services listed in RECIPIENT's proposal for the 2025 fiscal year, a copy of which is attached as Exhibit B. 2. RESPONSIBILITIES OF RECIPIENT a. On or before January 31; April 30; July 31; October 31, 2025; and January 31, 2026, RECIPIENT shall provide to the COUNTY all of the following, which are more specifically described in Exhibit C: i. A quarterly report of the use, services, programs and activities of RECIPIENT under this Agreement for the prior quarter; LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 1 of 42 ii. A quarterly financial statement detailing revenues, expenses and cash balances for the prior quarter;and for the final quarter report,the financial statement shall also include a detailed financial statement for all 2025. iii. On or before January 31, 2026 or upon execution of this Agreement, whichever is later, provide to the COUNTY: A billing invoice requesting payment of Hotel- Motel Funding for the 2025 fiscal year. b. For a minimum of six(6) years, maintain documented proof of payments made, contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to COUNTY or State representatives to audit those records. c. Funding provided by this Agreement may only be expended on the services described in Section 1 of this Agreement. Any monies used for other services or purposes shall be refunded to Jefferson COUNTY. Any monies under-expended of the total funding allocated under this Agreement shall be refunded to Jefferson COUNTY by January 31, 2026. d. By February 28'h of each year provide all of the following information on Exhbit D, attached hereto and incorporated by reference for the previous year. i. Each festival, event, or tourism facility owned and/or operated by RECIPIENT. ii. The amount of lodging tax revenue allocated for expenditure (whether actually expended or not)by RECIPIENT on each festival,event or tourism facility. iii. Estimated number of tourists served at each festival, event or tourism facility. ("Tourist" includes persons traveling more than 50 miles to the location of the event, festival or facility and overnight stays in the area). iv. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels, motels, resorts, bed and breakfasts, or commercial campgrounds). v. Measurements that demonstrate the impact of increased tourism attributable to the event, festival or facility. 3. RESPONSIBILITY OF JEFFERSON COUNTY a. The COUNTY shall provide RECIPIENT funding from Hotel-Motel Tax receipts to be used in support of their responsibilities as defined under this Agreement. b. Said funding is in the amount of the Final LTAC Award for the 2025 fiscal year.Payment is conditioned on full compliance with this Agreement, including but not limited to, the submittal of the reports required by Section 2. c. Payment shall be made by the COUNTY upon receipt of an invoice on the next available billing cycle. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 2 of 42 4. TERM This Agreement shall be for a term of one year, commencing on January I, 2025 and ending on December 31, 2025, except for the reports required in Section 2, which are due January 31, 2026 and February 28,2026. 5. ASSIGNMENT A parry's interests in this Agreement may not be assigned to any other person. 6. TERMINATION a. This Agreement may be terminated, in whole or in part, by the COUNTY upon thirty (30) days written notice in the event expected or actual revenue from the Hotel-Motel Tax is reduced or limited in any way, or for non-performance of duties under this Agreement, or for any reason. b. RECIPIENT may terminate this Agreement upon thirty (30) days written notice to the COUNTY. In the event of termination under this clause, the COUNTY shall be liable to pay only for services rendered prior to the effective date of termination. If termination covers a period for which payment has already been made, RECIPIENT shall refund to the COUNTY a pro-rated share of the payment based upon the balance of time remaining in the paid period, unless otherwise negotiated. 7. HOLD HARMLESS a. RECIPIENT shall indemnify and hold the COUNTY, and its officers, employees, agents and volunteers (and their marital communities) harmless from and shall process and defend at its own expense, including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in part, directly or indirectly, from RECIPIENT's negligence or breach of an of its obligations under this Agreement; provided that nothing herein shall require RECIPIENT to indemnify the COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct of the COUNTY, its officers, employees, agents and volunteers (and their marital communities), and; provided further that if the claims or suits are caused by or result from the concurrent negligence of: (a) RECIPIENT's agents or employees; and, (b) the COUNTY, its officers, employees agents and volunteers (and their marital communities), this indemnity provision with respect to claims or suits based upon such negligence, and or the costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to the extent of RECIPIENT's negligence, or the negligence of RECIPIENT's agents or employees. b. RECIPIENT specifically assumes potential liability for actions brought against the COUNTY by RECIPIENT's employees, including all other persons engaged in the performance of any work or service required of RECIPIENT under this Agreement and, solely for the purpose of this indemnification and defense, RECIPIENT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. RECIPIENT recognize that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 3 of 42 8. INSURANCE RECIPIENT shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance: a. Commercial General Liability Insurance. RECIPIENT shall maintain commercial general liability coverage on a form acceptable to Jefferson COUNTY Risk Management for bodily injury, personal injury, and property damage, with a limit of not less than in the amount of at least $1 million per occurrence, for bodily injury, including death, and property damage; and b. Worker's Compensation (Industrial Insurance). RECIPIENT shall maintain workers' compensation insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and shall provide evidence of coverage to Jefferson COUNTY Risk Management, upon request. 9. INDEPENDENT CONTRACTOR a. RECIPIENT and the COUNTY agree that RECIPIENT is an independent contractor with respect to the services provided pursuant to this Agreement. b. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. c. Neither RECIPIENT nor any employee of RECIPIENT shall be entitled to any benefits accorded COUNTY employees by virtue of the services provided under this Agreement. d. The COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to RECIPIENT, or any employee, representative,agent or subcontractor of RECIPIENT. e. RECIPIENT shall be responsible for all applicable withholdings, deductions, state industrial insurance, tax reports, business licenses, registrations, and all other obligations of an independent organization. 10. COMPLIANCE WITH LAWS RECIPIENT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this Agreement. 11. CHOICE OF LAW The parties agree that this Agreement is entered into in the State of Washington. This Agreement shall be governed by and construed under the laws of the United States,the State of Washington and the County of Jefferson,as if applied to transactions entered into and to be performed wholly within Jefferson County, Washington between Jefferson County residents.No party shall argue or assert that any state law other than Washington law applies to the governance or construction of this Agreement. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 4 of 42 12. DISPUTES a. The parties agree to use their best efforts to prevent and resolve disputes before they escalate into claims or legal actions. Any disputed issue not resolved under this Agreement shall be submitted in writing within 10 days to the County Risk Manager, whose decision in the matter shall be final, but shall be subject to judicial review. b. If either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this Agreement, each party in such action shall pay for its own attorney's fees and court costs. c. Any legal action shall be initiated in the Superior Court of the State of Washington for Jefferson County, subject to the venue provisions for actions against counties in RCW 36.01.050. The parties agree that the parties have the right of appeal from such decisions of the Superior Court under the laws of the State of Washington. d. RECIPIENT consents to the personal jurisdiction of the courts of the State of Washington. 13. DISCRIMINATION PROHIBITED RECIPIENT with regard to the project to be completed under this Agreement, shall not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification in the selection and retention of employees, materials, supplies, or subcontractors. 14. INTEGRATED AGREEMENT This agreement together with attachments or addenda represents the entire and integrated agreement between the COUNTY and RECIPIENT and supersedes all prior negotiations, representations, or agreements written or oral. 15. PUBLIC RECORDS ACT This Agreement and any reports submitted by RECIPIENT are subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. 16. RECORDS RETENTION AND AUDIT AUTHORIZATION a. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson COUNTY. b. Upon reasonable notice, RECIPIENT shall provide access to COUNTY or State representatives to audit records related to the funds provided to RECIPIENT under this Agreement. 17. NO SEVERABILITY The terms of this Agreement are not severable. If any provision of this Agreement or the application of this Agreement to any person or circumstance shall be invalid, illegal, or LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 5 of 42 unenforceable to any extent, the remainder of this Agreement and the application this Agreement shall not be enforceable. 18. SURVIVAL Those provisions of this Agreement that by their sense and purpose should survive the term of this Agreement shall survive the term of this Agreement for a period equal to any and all relevant statutes of limitation, plus the time necessary to fully resolve any claims, matters or actions begun within that period. Without limiting the generality of the preceding sentence, and for the avoidance of doubt,the provisions that survive the term of this agreement include: (a)controlling law; (b) insurance; and, (c) indemnification. 19. AMENDMENT,MODIFICATION AND WAIVER a. This Agreement may be not be amended or modified to change the approved tourism promotion services in the Final LTAC Award. b. Only the Jefferson County Board of Commissioners or their delegate by writing (delegation to be made prior to action) shall have the expressed, implied, or apparent authority to sign, alter, amend, modify, or waive any clause or condition of this Agreement. c. Any alteration, amendment, modification, or waiver of any clause or condition of this Agreement is not effective or binding unless made in writing and signed by the Jefferson County Board of Commissioners or their delegate. SIGNATURES ARE ON THE FOLLOWING PAGE LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 6 of 42 . JEFFERSON COUNTY WASHINGTON JEFFERSON COUNTY PARKS AND RECREATION Board of COUNTY Commissioners 1 Jefferson COUNTY, Washington By: /123 By: pA a 91_1•v./ a 1 n Kate Dean, hair Date Signature By: 2 Z Name: 66\i" V) I e C— r herton,C missioner ate Title: 1 D► I&S ck.„� R e c 1' h et d - P By: 11 't/ (2/'/'3/-Y Date: f I ,� 5 eidf Eisenhour,Co ijiissioner Date ee �4e�4F�RSON"by,�y4s SEAL: �� Mi • CO : ;;0oM S/04; G'% =y. may' <s ;\ J • • a ATTEST: O.e'' • .`....4... O`'? wASHINGe ss C.a ., 4....rrrr,i•It.�, I27 /�-�l Caroly Galloway,C Date Clerk of the Board Approved as to form only: 7hi-, E,ffor 12/20/2024 lip C. Hunsucker, Date Chief Civil Deputy Prosecuting Attorney LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 7 of 42 EXHIBIT A Itemized List of Tourism Promotion Services Approved in the Final Award Jefferson County Parks and Recreation,Oak Bay,Lake Leland,and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Improvement, Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request$50,000 SECTION ONE Itemized List of 2025 Proposed Services Expense Budget Upper&Lower Lake Leland '1 Quilcene Oak Bay Services Provided Campground Campground . Campgrounds Total Facility improvements and maintenance:1.2 hours/day,5 days/week,8 months/year $ 7,456 $ 7,456 $ 7,456 $ 22,368 Utilities $ 4,965 $ 6,550 $ 9,544 $ 21,058 Skilled customer service Bam to 5pm,phone or in-person $ 1,391 $ 1,391 $ 1,391 $ 4,174 Website www.countyrec.com $ 800 $ 800 $ 800 $ 2,400 Total $ 14,612 $ 16,197 $ 19,191 $ 50,000 This proposal meets ALL of the specified HIGH PRIORITY grant criteria: ✓ Improves and maintains destination public campgrounds ✓ Digital media&phone advice for tourists ✓ 9191 tourist nights in 2024&projected 10,110 tourist nights in 2025 ✓ 86%of tourists are from outside of Jefferson County ✓ 84,028 tourist/overnights in lodging establishments(2016-2024),all within unincorporated Jefferson County ✓ Cumulative economic impact$2,345,702(2016-2024)within unincorporated Jefferson County ✓ Proven track record of success since 2016 ✓ Minimal duplication,high cooperation with our partners WDFW,WA State Parks,TCC,JHS. - r J ar.. Sunrise at Upper Oak Bay Campground Summer in Quilcene Campground L__..._ LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 8 of 42 EXHIBIT B RECIPIENT'S PROPOSAL JEFFERSON COUNTY PARKS AND RECREATION REQUEST FOR PROPOSAL ATTACHED LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 9 of 42 2025 Proposal Checklist for Tourism Promotion Activities Organization Name Jefferson County Parks and Recreation Improvement, Maintenance, Operations, & Promotion of Event Name, if different County Campgrounds Proposed Contract Amount: $50,000 Proposals must completely address the questions, and all requested supplemental information must be provided. Incomplete or late proposals may not be considered by the Jefferson County LTAC. To be eligible for consideration, your application must be signed, dated, and include the following items in the listed order. Check each item submitted: ✓ Signed and Dated Proposal Summary Sheet ✓ Section 1 - Itemized list of proposed services and estimated costs. ✓ Section 2 - Proposal Questions. ✓ Section 3 — 2024 budget and year-to-date income and expense statement(s). ✓ Section 3 - List of names and addresses of the organization's current Board of Directors. Name and contact information for event chairperson, if applicable. ✓ Section 3 - Optional work samples such as season brochures, promotional materials, reviews, news/magazine articles, etc. (maximum of 5 separate pieces) To be considered, a fully completed and signed original application with supporting documents must be electronically received and date stamped at the Jefferson County Administrator's Office, to Adiel McKnight @ afmcknight(a�co.jefferson.wa.us by FRIDAY OCTOBER 4, 2024. Documents submitted to the County are public records, potentially eligible for release. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 10 of 42 2025 Proposal Checklist for Tourism Promotion Activities Proposal Deadline: FRIDAY OCTOBER 4, 2024 at 4:30 pm (received, not postmarked) Electronically to Email Address: afmcknightco.iefferson.wa.us Please type (10 point or larger) or legibly print in ink. To be considered: all questions must be answered; all requested documents provided; this form must be signed and dated. Organization Name Jefferson County Parks and Recreation Organization Address 623 Sheridan St, Port Townsend, WA 98368 Contact Name Matt Tyler Contact Address 623 Sheridan St, Port Townsend, WA 98368 Day Phone 360-385-9129 Evening or Cell Phone 360-531-1744 E-Mail Address mtyler@co.jefferson.wa.us Facility/Event (if applicable) Facility Improvement, Maintenance, Operations, & Promotion of County Campgrounds Total Lodging Tax Request: $ 50,000 Estimated 2025 org. operating budget (Incl. Lodging Tax funds) $: $1,123,247 If asking for funds for a specific N/A Dollar Amount event, list other cash funding $ — sources and dollar amounts budgeted for this project. Note: This section is only due for specific event and festival $ funding requests. $ Total Project Revenue Budget $ Did your organization receive Lodging Tax Funds from the County in 2024? yes X no I understand that if my organization's proposal for tourism promotion activities is approved by the County that my organization will enter into a contract with the County to provide the contracted services up to the maximum contract amount. I understand that the proposal herein is a public record potentially eligible for public release. Sign Name: �'�2G L4.(4)" /IAA- Date: October 2, 2024 Print Name and Title: Jefferson County Parks and Recreation Manager LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 11 of 42 1. Itemized List of Proposed Tourism Promotion Services Organization (or Event) Name: Jefferson County Parks and Recreation In the following space or on a separate sheet of paper, please specify each proposed tourism promotion, facility, event or activity, including quantities and costs (see examples at bottom of page). Please see attached document LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 12 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Improvement, Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 SECTION ONE Itemized List of 2025 Proposed Services Expense Budget Upper& Lower Lake Leland Quilcene Oak Bay Services Provided Campground Campground Campgrounds Total Facility improvements and maintenance: 1.2 hours/day,5 days/week,8 months/year $ 7,456 $ 7,456 $ 7,456 $ 22,368 Utilities $ 4,965 $ 6,550 $ 9,544 $ 21,058 Skilled customer service 8am to Spm, phone or in-person $ 1,391 $ 1,391 $ 1,391 $ 4,174 Website www.countyrec.com $ 800 $ 800 $ 800 $ 2,400 Total $ 14,612 $ 16,197 $ 19,191 $ 50,000 This proposal meets ALL of the specified HIGH PRIORITY grant criteria: ✓ Improves and maintains destination public campgrounds ✓ Digital media&phone advice for tourists ✓ 9191 tourist nights in 2024&projected 10,110 tourist nights in 2025 ✓ 86%of tourists are from outside of Jefferson County ✓ 84,028 tourist/overnights in lodging establishments(2016-2024), all within unincorporated Jefferson County ✓ Cumulative economic impact$2,345,702 (2016-2024)within unincorporated Jefferson County ✓ Proven track record of success since 2016 ✓ Minimal duplication, high cooperation with our partners WDFW,WA State Parks,TCC,JHS. r . , +4., sil Sunrise at Upper Oak Bay Campground Summer in Quilcene Campground LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 13 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 SECTION 2 - Proposal Questions Question#1 Description of the facility. Launched in 2016,this program has a nine-year record of success.The proposal is to continue LTAC funding for: 1) operating, maintaining,and 2)developing and improving tourism facilities owned by Jefferson County including: Upper and Lower Oak Bay Campgrounds, Lake Leland Campground,and Quilcene Campground.The facilities will be open for the season from April 1,2025 to November 1,2025.Without LTAC funds,campgrounds will close 2025. Supervision includes daily rule compliance by professional staff. The Parks and Recreation "' s_ ' Manager provides a friendly welcoming presence , in every campground three days per week by '",, - Y meeting, greeting, and consulting with -` it campground users.Maintenance visits occur daily. w `` Professional parks staff clean restrooms,fire rings, -: and campsites. Maintenance includes mowing, Ar landscaping, and tree service. The campgrounds are in top condition and look beautiful and inviting.Our dedicated team presents welcoming, attractive campgrounds. _ - s Lake Leland Campground Out-of-county campers are seeking remote areas with fewer people. Lake ` —`� Leland Campground is adjacent to the Lake Leland " ' _...4 i access area, which features a fishing dock, boat - ramp,bank fishing areas,parking,and a toilet. � , n Quilcene Campground Tourists from the ' i :'' ••0 ,. \ " Seattle/Tacoma region want easy access to Hood Canal, and the Olympic Mountains. Quilcene �. campground is adjacent to the Quilcene Ranger t Station and a great base camp for adventures in 41" the area. Quilcene Campground is minutes from �.. :� the Linger Longer Marina on the Hood Canal. Active tourists love hiking the many trails accessed • via Penny Creek Road. - Upper and Lower Oak Bay Campgrounds Overnighters from Island, Kitsap, Clallam, Pierce, - - and King counties love these campgrounds.They feature beautiful views of Oak Bay, Indian Island, _- Marrowstone Island, and as far as Mount Rainier __ on a clear day.Saltwater access for paddle sports, fishing, clamming, and boating of all types is a ' e,,i main attraction.Oak Bay campgrounds are located =e in the heart ofJefferson County,just 2.3 miles(five minutes) from the commercial core of Port -`� Hadlock, and 7.7 miles from Port Ludlow (twelve minutes). Twelve new electrical services and a �� new camp host site were installed at Upper Oak �+ 1Wm �� Bay sites in 2024. '� New Fishing Dock at Lake Leland ... LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 14 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question#2 History and Improvements. Launched in 2016,this LTAC program has 9 continuous years of proven success. Due to an oversight Parks and Rec did not apply for LTAC funds in 2024.Jefferson County was able to do a one-time emergency allocation to keep the campgrounds open and maintained in 2024. Major improvements were completed in the campgrounds in 2024 including: (a) new picnic tables installed at Upper Oak Bay and Lake Leland;(b)14 new electrical pedestals installed at Upper Oak Bay(entire site is now electrified);(c)New camp-host site at Upper Oak Bay with better location near the entrance looking over the entire campground, power&water; (d)Upper Oak Bay completely re-graded and graveled. ParkMobile was added to all four campgrounds as mobile payment option.The option to pay with your phone has been greatly appreciated.Over 50%of campers are using ParkMobile.Cash payments are also still accepted. N1 UPPER 40,-74,24 OAK BAY 4 CAMPGROUN AA c CryuYM AR1LWw W1••: - 99021 *ParkMobile •X#t i New Picnic Tables, Lake Leland and Oak Bay New Mobile Payment System Started Summer of 2024 Installed spring of 2024 • m ' 3 -22 9 ' • PP, . • . . New Electric Services—14 Upper Oak Bay Sites Launched April, 2024 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 15 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question 3, Marketing and Promotion. Marketing and promotions are 100%digital.The target audiences are:(1)the greater metropolitan area of the entire Puget Sound Region,as well as Clallam County communities such as Port Angeles and Sequim;(2)the entire United States and(3) British Columbia,Canada.The Puget Sound region is home to over 4 million people seeking high quality tent and RV camping in a rural area. Planning a trip and finding accurate information is a major barrier to tourism, especially new tourists. Tourists from around the USA and British Columbia visit Jefferson County Campgrounds. The timeline for advertising and promotion is year-round,and the campgrounds are open from April 1 to October 31. Promotion methods and partnerships ensure a broad reach including: 1) Partnership with the Tourism Coordinating Council. Jefferson County Park maps are available online at enjoyolympicpeninsula.org and countyrec.com.The Olympic Visitors Center staff are very knowledgeable about the county campgrounds. 2) Comprehensive camping and tourism information is published on countyrec.com.This website had 106,000 page views from 29,000 unique tourists between Oct 1, 2023 and October 1, 2024. A total of 3%of tourists were from Canada. Of the US tourists,35%were from out of state,mainly California and Oregon.Of the Washington State tourists,79%were from out of Jefferson County mainly from the Seattle/Tacoma region,followed by Kitsap and Clallam Counties.Countyrec.com is the top of Google searches"camping in Jefferson County,camping in Quilcene,camping in Port Hadlock,"and other search terms. 3) Jefferson County Digital Interactive Map.This beautiful interactive guide shows tourists complete information about County, State,and National Parks in an interactive format.To view it click here. 4) Live support on the phone and in person. Knowledgeable and friendly professionals provide information and advice on the phone and in person at the Jefferson County Public Works office.Trained professional staff provide up to date information and advice from 8am to 5pm Monday through Friday except holidays. This service is rare and invaluable. Finding good information is the major challenge facing tourists.A central message is a"spontaneous trip",no reservations required. 5) Collaboration with Washington State Parks, and the US Forest Service. State parks regularly refers tourists to the Jefferson County Campgrounds.The US Forest Service Quilcene Ranger station also refers people to our campgrounds,especially since Falls View Campground remains closed. 6) Collaboration with Washington Department of Fish and Wildlife.WDFW completed a new dock, parking lot improvements, and a new toilet at Lake Leland Campground in 2021. The project is a major improvement to fishing, a huge draw at Lake Leland.The WDFW Lake Leland webpage provides up to date fishing information as well as a Lake Leland Trout Derby!It and can be seen by clicking here. 7) Free publicity in the Port Townsend Leader Getaway Guide 2024. Pages 46 to 49 provide complete information about our parks and campgrounds including a map and photos.This program is entirely free of charge. �•�1 ..� p r• �3W LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 16 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question#4 Measurement of Effectiveness.The economic impact and effectiveness of this tourism facility in unincorporated Jefferson County is measured by tracking both the number of tourists,the number of nights they stay,and where came from for each campground. Park Mobile was added in the summer of 2024.Tourist can easily pay with their cell phone using either the app,a call up service,or a website.Park Mobile accepts every major payment system including all credit cards,ApplePay,GooglePay,and 86% of county PayPal. Park Mobile has been widely adopted by our campers. In 2024,86%of tourists in our campgrounds were from out of Jefferson County. campground 49% of tourists came from other Washington counties, mainly King, Pierce, Thurston,Kitsap,Whatcom,Snohomish,Mason,and Clallam Counties users were from 37%of tourists came from out of state.States included PA,AZ,NV,CO,UT,WI,FL, NC, OR, AK, CA, MT, IN, MN, IL, AL, MA, OK, HI, NM, & SC. Of the out of state out of Jefferson tourists, 10% were from Canada including the provinces of BC, Alberta, and Quebec. County i• n 2024 Nationwide, camping reached an all-time high during the pandemic. Camping slowed down after the pandemic but started to rebound in 2024. 14000 Tourist Nights by Campground 12000 10000 8000 6000 �,0$ e N 1 4000 , '�4 "��O may.;m't3 l r d p+f.Y- � F'1"'FkSFa.34P '.v 4"ID.a u3edt 2000 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 ■ Lake Leland ■ Quilcene ■ Upper Oak Bay Lower Oak Bay LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 17 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland,and Quilcene Campgrounds LTAC 2025 Question #5 Economic Impact. Quanitative analysis based on the research of John L. Crompton, (Measuring the Economic Impact of Park and Recreation Services, 2010 (see www.nrpa.org) indicates that the economic impact of Jefferson County Campgrounds in 2024 was$330,564. Money brought from outside the county has a ripple effect throughout Jefferson County. Each LTAC dollar invested generated an economic value of$6.61. The estimated economic impact in 2025 is estimated to be$361,217. Estimated 2024 Annual Economic Impact Analysis Combined Campgrounds Estimated Expenditure per Individual per Trip Campground Occupancy in Individuals Restaurants($13.50) Supplies($19.75) Fuel($8.25) Total Lake Leland 2,430 $ 32,807 $ 47,996 $ 20,049 $ 100,852 Quilcene 641 $ 8,651 $ 12,656 $ 5,287 $ 26,593 Upper Oak Bay 2,295 $ 30,978 $ 45,320 $ 18,931 $ 95,229 Lower Oak Bay 762 $ 10,282 $ 15,042 $ 6,283 $ 31,606 Total 6,127 $ 82,718 $ 121,013 $ 50,550 $ 254,281 Multiplier 1.3 Total Economic Impact $ 330,564.91 Direct expenditure per visitor $ 41.50 Total economic impact per visitor $ 53.95 Economic Value of Every LTAC Dollar $ 6.61 Cummulative Economic Impact 2016-2025 -LTAC Investment -Economic Impact $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 . l $150,000 / $100,000 r $50,000 2016 2019 2020 2021 2022 2023 2024 2025 (GOAL) 6,127 people stayed in Jefferson County Campgrounds in 2024 6,863 people are expected to stay in 2025 • LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 18 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 Question#6 Organizational Expertise Jefferson County Parks and Recreation is a Division of Jefferson County Public Works. Parks and Recreation has 52-year history of success and currently operates 19 parks spanning 1,100 acres. Jefferson County Parks and Recreation is expert at operating high quality,well-maintained public parks. Our campground services are unique in that no reservation and no special pass are required.The state parks in Jefferson County are generally completely booked months in advance of the camping season(March—October).Groups and individuals who do not have a reservation can still make a spontaneous trip to Jefferson County by visiting a Jefferson County Campground. Lake Leland is the only campground in Jefferson County adjacent to a large freshwater lake with outstanding sport fishing opportunities. Lower Oak Bay is ` • ,' located in a unique setting between a . -._ �4. - saltwater lagoon and the beaches of _.. rAiii a - Oak Bay, but within easy access to the w Port Hadlock commercial center, Indian - Oak Ba Island County Park, and the beautiful _ , r"` state parks on Marrowstone Island. ._ fl i 4*- �' Lain Bay u Upper Oak bay is perched above it all nd with outstanding views of Oak Bay to • the South. Quilcene campground has ki :i access to the shopping and restaurants of Quilcene, as well as the natural wonders of hiking in the Buckhorn Wilderness or boating and swimming in Quilcene Bay. ,4 _ i -+R1 vrc •F=^ ..a .. .near!' 6.`.. „ery % �� �_ • ��1 �\i,� 4. .�: '• 'L ... . ' Ali "n J 5 1 Ir .+ .: Lake Leland Fishing Dock Terry Taylor, New Oak Bay Camphost LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 19 of 42 Jefferson County Parks and Recreation,Oak Bay, Lake Leland,and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Attachment Proposed 2025 Income and Expense Budget Itemized List of 2025 Proposed Services Expense Budget Upper& Lower Lake Leland Quilcene Oak Bay Services Provided Campground Campground Campgrounds Total Facility improvements and maintenance: 1.2 hours/day,5 days/week,8 mo/year $ 7,456 $ 7,456 $ 7,456 $ 22,368 Utilities $ 4,965 $ 6,550 $ 9,544 $ 21,058 Live customer service Sam to 5pm, phone or in-person $ 1,391 $ 1,391 $ 1,391 $ 4,174 Website www.countyrec.com $ 800 $ 800 $ 800 $ 2,400 Total $ 14,612 $ 16,197 $ 19,191 $ 50,000 2025 Proposed Revenue Budget Revenue Leland Quilcene Oak Bay Total LTAC Funds $ 14,612 $ 16,197 $ 19,191 $ 50,000 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 20 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 2024 Budget and Actual Income and Expenses 2024 to Date* 70090-LOVER OA$SAY CAMPGROUND 2024 2024 2024 2024 2024 BARSS DESCRIPTOR 1ST 2ND 3RD 1 4TN VTD QTR am QM 0T111 ere 'O S0 SNARES BENEFITS 873 3316 1)8) 5781 t78 So SI OPERATING SUFPJES 0 OPERATING STB '' 662 FUEL CONSUMED 0 Sin So SS WALL TM 56 EQUIP 0 3J6 So PROFESSIONAL PROFESS :SERVICES 0 �516 '90 "45OFEMTNDREM.LL.B LEASES 0 'STB 'O 'Si 17118L1C LTU IESSERACEB 76 825 1,029 'S16 'O S. REFIVR 8 MAMFNANE 1.131 1.16 Sm_SO- 6. M^JEIIUEQIS 0 576 80 91 TERRD PROF 0 N MI 316 So S3 INTERRING.SUFRIES 0 'S16 'So SS NTERRIND RENTAL 6 IFSgFS 0 PROJECT TOTAL 1.806 4.117 2818 0 11540 70180•UPPER OAI®AY CAMPGROUND 2024 2024 2024 2024 2024 BARS I DESCRIPTION 1ST 2110 31110 4T11 YTO QTR am am• QTR Sn 'O So RM Atasd BENEFITS 11869 4642 3083 19.800 S96 '' SI CPERATOASUPRIES 204 19 222 S>s So S2 FUEL CONSUMED 0 era MTOOLSEQN So SS SL TOOLS a P 0 % So to PR-soN na SFRJICES 0 Sm So S2 OQM96DATICNs 0 ST6 'O a ADVERTLSIMG 310 392 *il6 'Bo 'Ss OPEPATNG norms 81rasER 26 26 575 80 47 PUOCUR/1ESSERVIOES 198 2610 1.962 4810 576 80 48 REAA1136M4ME ANCE 273 25 1.15 1.493 576 00 49 S(FllAPEQJS 0 M 576 80 91 N RO GS TERR PRCFSV 0 516 80 90 NTERFUND V m IFS 8 98 576 80 % INTEEUIC RENTAL41FAa+S 26 201 PROJECT TOTAL 12.902 7.644 6.503 0 27.051 70090-QLIILCENE CAMPGROUND 2004 2024 2024 2024 2024 BARS It DESCRIPTION 1ST 2N0 3RD 41N YTO am QTR QTR• QTR 518 O 10 sALLIAPS8 BENEFITS 2310 1312 247 Ala 576 60 31 OPERA-RIGSUPRJES 0 576 80 II FUELCCNSU9ED 0 57580 36 SMALL TOOLS 6 EQUIP 0 578 SO41 PRIFESSONAL SERVICES 0 576 80 45 CPMTNC RENTALS 8 LEASES 0 E 518 O 47 RIBUCUTBJTIESSERJI(ES 96 1265 1059 3733 570 80 6 REPAIRS MAINTENANCE 168 20 SOT 576 80 a SQ3UAPEOUS 0 M 576 80 91 INTERRJNDP PROF SVCS 0 575 5 93 NTERRINDSUPRJES 0 576 8 % N D TEPFUND RENTAL 8 I PAS 0 PROJECT TOTAL 3.062 5.007 4.299 0 12368 70080-LAM LELAND CAMPGROUND 2024 2024 2024 2024 2024 BARS I DESCRIPTION 1ST 2ND 3RD 4TN YTO am QTR QTR• QTR 515 SO 10 SNARES a BENEFIT' Bm 5525 Zan 15.9200 575 O 31 OPERATING SOFPJES 576 O 32 FUEL(MU BCD 578 10 35 SMALL TOOLS 6 EQUIP SR s 41 PFICISGA[1MI SERIO ES 575 O 45 Q£RATNG RENTALS 6 LEASES 576 O 47 RISC UT9ITES SERVICES 6 2123 805 III 516 80 48 REPAIR MAINTENANCE 1215 116 1 tll 516 8 45 MISCELLANEOUS _ 516 O 91 INTERFUND PROF SVCS 53 60 93 INTER0UNDSUFRJEE 516 O % ORERRIND RENTALS LEASES 26 . 2O 541 74 4 CAPITAL OUTLAY PROJECT TOTAL 8.532 8.074 3.76 0 20.370 TOTAL ELIGIBLE E)EENSE a.b3 24.642 17.185 0 88.330 REVENUES 397 CO 0135 TR)PRN FRMNOTELACTEL 0 REMAINING LTAC FUNDS REVENUE- E)CDENSES 128.3031 124.8421 (17.1851 0 168.3301 Pg• `3 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 21 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Attachments List of Board of Directors County Commissioner District 1 • Kate Dean • r t' 1 .a . • 4 f. County Commissioner District 2Ar Heidi Eisenhour • County Commissioner District 3 Greg Brotherton Mailing Address Board of County Commissioners �" " P.O. Box 1220 Port Townsend, WA 98368 Mountain Biking the Lower Big Quilcene Trail LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 22 of 42 Jefferson County Parks and Recreation, Oak Bay, Lake Leland, and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Attachments Advisory Board Members Jefferson County Parks and Recreation Advisory Board Membership List As of October 4, 2024 NAME REPRESENTING Open District #i Vern Bessey District #i Jacob Davidson District #1 Taylor McCormack District #2 Bob Hoyle District #2 Marianne Walters District #2 Karin Nyrop District #3 Susie Marshall District #3 Jon Cooke District #3 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 23 of 42 Jefferson County Parks and Recreation,Oak Bay, Lake Leland,and Quilcene Campgrounds LTAC 2025 FUNDED 2016-2023 Maintenance, Operations, & Promotion of County Campgrounds Total Grant Request $50,000 Section 3 Promotional Materials Included 1. Campground Maps • Lake Leland • Quilcene • Upper Oak Bay • Lower Oak Bay 2. Jefferson County Parks Map and Guide Brochure 3. Campground Rules Rack Card 4. PT Leader Getaway Guide Pages 46-49 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 24 of 42 Recr c * 4�� JEFFERSON COUNTY PARKS &RECREATION c.f r- a, Lake Leland Campground Open April 1-October 31 PeAcend 22 Campsites • Access to Lake Leland ^$' Port To send =* 165 Leland Valley Road West, Quilcene WA• Beautiful Lake Leland Campground is located 300 yards west of US 101 on Leland Valley Road,about six miles north of Quilcene and five miles south of Discovery Bay. Ci n„a" Campsites include picnic table and fire ring.Fee$18 per night.One camper or m Had 'Port RV per site;maximum two vehicles.Third vehicle permitted for an additional J overy$10/night.A vehicle is defined as a car,truck,RV,or trailer such as a camper, °i B IDaay utility,or boat trailer.All vehicles and equipment must fit in your site.Checkout w Lake Leland time 3pm.Quiet hours 10pm to 7am. Do not leave campfires unattended. No o Ca'nilr°Nnd a) P. fireworks. Dispose of cigarettes butts properly. Dogs on leash at all times. Public • consumption of alcohol and marijuana is illegal in Washington. Please see z CB complete campground rules for more information. /P No water at this campground—bring plenty of water! o"ik" cam Amenities • Fishing pier• Boat ramp•Toilets•Trash containers a Local Attractions • Fishing• Paddle sports•Swimming•Quilcene shops '- and restaurants• Hood Canal and Quilcene Bay• Unger Longer Marina •Olympic Mountains hiking and biking• Mount Walker hiking and view points Olgr . LAKE LELAND Fishing Pier - MAX SPEED ON WATER , 3 0 . ;. 5 MPH arl 1A L4 S Q A6 o Q- Pull-Thru Dn - / A8 On Camps f,. <(.-1 7 Pr 1 t'=, El Parking J � 0 P Fishing Trail , - " 71t A 7 Tlf A A LEGEND A Campsite A N 0 Info&Payment Kiosk A Toilet 18Q. A 7lTrash Disposal Eli Boat Ramp V 2018 Jefferson County Pans&Recreation Www cou nryrcc.corn LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 25 of 42 9., Recr e ,�4 4�i JEFFERSON COUNTY PARKS& RECREATION a4 Quilcene Campground Open April 1-October 31 9 Campsites • Access to Quilcene Bay and Olympic Mountains vnrr Tnw 294964 US 101, Quilcene WA •This lovely wooded campground is located on historic US 101 in the heart of Quilcene,adjacent to the Community Center. -'- Campsites include picnic table and fire ring. Fee$15 per night. One camper 10 or RV per site;maximum two vehicles.Third vehicle permitted for an m HadlStk additional $10/night.A vehicle is defined as a car,truck, RV,or trailer such as Discovery 0 a camper,utility,or boat trailer.All vehicles and equipment must fit in your N say site.Checkout time 3pm. Quiet hours 10pm to 7am. Do not leave campfires z P• .;, unattended. No fireworks. Dispose of cigarettes butts properly. Dogs on LL leash at all times. Public consumption of alcohol and marijuana is illegal in Washington. Please see complete campground rules for more information. > QalJcene CD Campground Amenities • Picnic areas• Playground • Basketball court•Tennis court • Garr Toilet-Trash container•Fresh water Local Attractions • Quilcene shops and restaurants • Linger Longer Marina,Quilcene Bay• Olympic Mountains hiking and biking • Mount Walker hiking and view points•Quilcene River fishing o •Quilcene Museum r LEGEND Pull-Thru Drive ACampsite On Campsite 4 / v 0 Info&Payment Kiosk 4/\ 3 g A OD Toilet j "' ® Trash Disposal 4 Av Picnic Area - Playground ® • AS Fresh Water / \ N N E 2 ShelterIII Q 1= Community m 4 Center - Parking OLYMPIC HIGHWAY US 101 ®2018 Jefferson County Parks&Recreation www.countyrec.com LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 26 of 42 Ey Recr cog JEFFERSON COUNTY PARKS&RECREATION • al Upper Oak Bay Campground Open April 1-October 31 eatOtry 20 Electric Campsites • Access to Oak Bay 290 Cleveland Street,Port Hadlock WA • Upper Oak Bay Campground is located two miles southeast of Port Hadlock.Take Oak Bay Road east,turn left Port Townsend on Cleveland Street,go half a mile then right into the campground on Upper Oak Bay Park Road.Scenic wooded campsites with beach access and views. m Campsites include picnic table and fire ring.Fees:$35 per campsite.All electric.Max one vehicle,one trailer and one tent,or one vehicle and two tents,per campsite. Max vehicle length 30 feet.Ten(10)night limit.Quiet 0 m . Ha. 144 time 10pm to 7am.Checkout time 3pm. Do not leave campfires unattended. e f " A_ Dogs must be leashed.No public consumption of alcohol or marijuana. No / reservations.No site holding. Chimacum Oak Ha, Campgrounds Amenities• Playground • Picnic areas• Beach views• Drinking water ° " r •Toilet•Trash container a 4,.. 0 .0 ,, Local Attractions • Fishing• Bird watching• Port Hadlock,Port Ludlow, w Pert ort j Chimacum and Port Townsend historic sites,shops,and restaurants ni, --w - A11 rical servic amp, 30amp, and 20amp' i UPPER OAK BAY PARK ROAD amp Host Site` -' A.\ 1 /\21 w ay-Us 24/\ N A6 A4 /�2 1 Parkin '.Playground; 20 s oA 23A • z 5 A3 0 A19 Q A Pull-Thru Drive'. j On Ca, . � 3 ® �12 ® Al8 5A ,6n A17 10A A LEGEND OAK BAY ACampsite ® Trash Disposal 0 Info&Payment Kiosk fit. Picnic Area ag Toilet ® Fresh Water 2024Jeferson County Parks 8 Recreation wvrv.Count)?Cc.Coin LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 27 of 42 &.. Recr 5 3 -se �e JEFFERSON COUNTY PARKS& RECREATION p. Lower Oak Bay Campground Open April 1-October 31 pe#ea.2 act eat 9 Campsites • Access to Oak Bay 301 Portage Way, Port Ludlow WA ' Lower Oak Bay Campground is located just two miles southeast of Port Hadlock.Take Oak Bay Road east,turn left Port Townsend on Portage Way and follow it to the park and campground.Scenic campsites a ' with beach access and boat ramp. ED Campsites include picnic table and fire ring. Fee$20 per night. One camper or RV per site;maximum two vehicles.Third vehicle permitted for an additional $10/night.A vehicle is defined as a car,truck, RV,or trailer such ''9°'" as a camper,utility,or boat trailer.All vehicles and equipment must fit in ��o� / © l ck your site.Checkout time 3pm.Quiet hours 10pm to 7am. Do not leave zo / • campfires unattended. No fireworks. Dispose of cigarettes butts properly. Chlmacum '•, oak Dogs on leash at all times. Public consumption of alcohol and marijuana -" ' campgrounds is illegal in Washington. Please see complete campground rules for more °ieay" c. 0 information. o im Amenities • Beach access• Fresh water •Toilet•Trash container =o- Port Local Attractions • Fishing• Bird watching- Port Hadlock, Port Ludlow, `"d'o"' Chimacum and Port Townsend historic sites, shops and restaurants i LEGEND Campsite a` o 0 Info&Payment Kiosk it e ag Toilet Y • O p_ le Trash Disposal _ P. Fresh Water OAK BAY t t K O - [ g AA *It 0 9, --Y ''' PORTAGE WAY PO 2018 Jefferson County Parks 8,Recreation www.countyrec.co Ill LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 28 of 42 Rect. Jefferson County .re- WELCOME TO JEFFERSON COUNTY'S PARKS & CAMPGROUNDS r,� Po, Parks&Recreation �■ {'�■ as O 623 Sheridan Street Park Name and Address Acres Fresh or Picnic Park Attractions and Key Information o-, Porcrownsend.wA Z. Saltwater Areas 98368 ■ T� - usite Lake Park Newlyremodeled Conference Center in woodland setting,is available for meetings.weddings,reunions etc q51nl 50 F - g g g 360-385-9160 51p Beatsite Lake Rd.,Chimacum ADA accessible.By Reservation Only. Call Camp Beausite N.W.at 360-732-7222 mmpbeausitenw.org Peaeneew n�m ti www.countyrec.com Bo;Bates Field 84 Bons Rd.,Port Hadlock 12 - - Owned by Jefferson County,but used exclusively by East Jefferson Little League,www.eilitdeleaguc.com p,�F'� Budd Spit Park Dabob Bay.Boat access only 43.8 S - A pristine wilderness park on Tarboo Bay.Accessible only by boat!Take only pictures,leave only footprints. Coe George Trailhead Park Parks Annual Camping Season 7q Cape George Rd.,Pon Townsend 43 - 1 Easy access parking for the Larry Scott Trail,with horse trails,single track bike trails,views,and toilet Ctyrthouse Park 2 3 Maple trees surround en open,grassy park in front of the historic Jefferson County Courthouse. Day-use parks from April I -October 31 140 Jefferson St.,Port Townsend Picklebali court and a basketba8 court. sunrise to sunset- Lake Leland Fort Beach Park Beautiful beach walking,historic picnic shelter with a fireplace to warm you.Views of Admiralty Inlet 33R East Beach Rd,Nordland 1 S 2 Mt.Rainier.and Mt.Baker Very limited parking. Picnic shelters available at Oak Bay:Upper&Lower HJ Carroll Park Quilcene Gas Lake Park 600 F I Catch 8 release trout fishing.16 miles of well maintained single track mountain biking,horse&hiking trails.Forested llidibbs Lake Rd.,Chimacum park with 40-acre lake,cliffs,small boat hunch,budwatcning,swimming beach,toilet Caretaker Indian Island No reservations or site holding. zHJ Carroll is our newest and most developed park.Our beautiful shelters are perfect for events such as a birthday Irondale Beach First-come,first-served camping. H�Carroll Park party,reunion,or wedding!The park features the new,all inclusive JUMP!playground,athletic fields,BMX bike track. P g' 50 F 6 fitness walking path.Chimacum Creek access.disc golf course,native plant gardens.basketball courts.labyrinth,picnic Memorial Field 9414 SR 19,Chirnacum areas,tradhead for Rick Tollefson Trail,and restrooms.The park is supervised 24 hours a day by our on-site Caretakers. Digital payment now available with Reservations are recommended for the shelters and athletic fields. 0 ParkMobile Fits Park 1090 Shine Rd.,Port Ludlow 1 5 1 Boat ramp right on Hood Canal,with picnic area,calm water,swimming,parking,and toilet. Indian Island Park Lower Area:two miles of beach walking,swimming,fishing,clamming at the head of Oak Bay. 346 Fort Flagler Rd.,Port Hadlock 220 S 8 Upper Area:smooth,wide trails with views of Oak Bay,bird watching,picnic shelter,toilet. Ir�dale Beach Park 125 5 I Historic site of old Irondale mill sandy beach at the mouth of Chimacum Creek,with views of Port Townsend Bay.A Whether camping or enjoying a day-use park,remember that: 5eR Moore St.,Port Hadlock great place for(sand launching small boats,Toilet • Dogs must be on leash at all times.County Ordinance 6.07 IriAdale Corrtnundy Park A neighborhood family park with a playground.picnic areas,baseball.soccer,football,basketball courts,drinking water You must clean u afteryour d0 . 611iIrra St.,Port Radlock 3 - 2 and restrooms. • p $ LiteBeautiful Lake Leland with a boat ramp.fishing.dock kayaking,picnic areas.restrooms.An size boat motor o.k..but 5 • Public consumption of alcohol&marijuana are prohibited. L Leland Park&Campground 7 165 Leland ValleyRd W,Quilcene 9 F 2 m.p.h.limit.Campground is open April 1 to October 31.22 campsites.$25 per night. RCW 66.44.250 169.50.445 No potable water Site size varies,max vehicle length:30 k No alcohol.Self payment system-digital,cash,or check. • No smoking or vaping of any kind in parks. Lower Oak Bay Campground Camp on a sand spit within steps of a lagoon with bird watching fishing,kayaking,picnic areas,views of Oak Bay, 301 Portage Wa Port Ludlow 30 5 6 Sire sioms. Campground is open April I to October 31.8 campsites.$25 per night. C.O.10-0919-19I RCW 70.345 169.50.M5 9 KSite size varies,max vehicle length:30 k.No alcohol.Self payment system-digital,cash,or check. Memorial Feld Athletic Field with lighted stadium,hosts sports events including football,soccer,and special community events.This 550 Washington St.,Port Townsend 5 - historic site in downtown Port Townsend is a piece of living history. Restrooms.No animals allowed on the Field. North Beach Park A popular neighborhood beach park famous for its sea glass,views of the San Juan Islands,and beautiful sunsets,sandy Additional Resources 5880 Kuhn St,Port Townsend 1 S 4 beach access to Fort Worden State Park,picnic shelter,restroom. Jefferson County Fairgrounds Lake Water Quality Pon Townsend Community Center Our Recreation Center houses aherschool programs,gym rentals,birthday party bouncy house rentals,and the office je ffcofafrgrounds.com jerfersoncountypublichealth.org/704/ er 51.,Port Townsend 1 - 3 of our incredible Recreation Program staff.Located In the lower level of the Port Townsend Community Center, 360-38S-1013 water-quality 62@T Yt Upper level is the Port Townsend Senior Center.Call the Recreation Center at 360-385-2221. 360-385-9444 —nryas� Basketball and tennis courts that doubles as pickleball courts,picnic shelter and playground,restrooms.Campground is Washington State Parks `M9cene Park&Campground e - 2 open April I to October 31.9 campsites,$25 per night.Site size varies,max vehicle length:30 k No akohol. Campsite Reservations City of Port Townsend Parks 29;964 Hwy.101,Quilcene Self payment system,-digital,cash.or check. parks.wa.gov 360-379-5081 �dcene 888-226-7688;360-902-8844 general info Qs Rverside Park 41 scene Ave.,Ouikene 1 F 3 Neighborhood park on the Big Quilcene River Check out the river,have a picnic,and do some fishing. Fort Worden State Park MunciState Shellfish Hotline:800-562-5632 360-344-4400 rangers,housing,dining Views of Oak Bay,playground,restrooms.Camp Host on-site.Campground is open April Ito October 31. State Shellfish Safety:360-236-3330 Upper Oak Bay Campground 5 S 2 23 electrical campsites.$35 per night.Site size varies.max vehicle length:30 k Fort Flagler State Park 290 Cleveland St.,Port Ludlow No alcohol.Self payment system-digital,cash,or check. Fishing Information:wdfw.wa.gor 360-385-1259 general info COUNTY PARK MAP Beach Jel.non 1:r..n Par4 Canty �/ Fillvgaldi X'. a.��Ilt.: .. .. .... Ppls Reida v.. .,m./ la C.W. Xf G" e 'r•♦' ` M Courthouse - r ... /Tra ahead Park...tea.• Park Tai East Beach emtlale Park • Comm rtdy. Beach ndale Pad mt ..... Party �l _,....., a \ Norma Y }.... \ N.J. Pal tneoa atdan Carroll‘ Park I Island Park Pa ONmpc , a pa. Discovery.. `,..r• Erai `\ sactse a °Ma Park' .vm laser Oak Bay „e.0 a f4Per Cam ppround Bob Bales 'va• Oak Bay.0 f iiie� ^(.anppround Gibbs late Palk\ Camp BeausiteN.W. '(i esenratitn Only) jii£ Menyic Withal . 4 enr,I a... Foram kt laket:Land CampprawW b 'h ar` s V" a 1. .Hicks Park i . sorwal 1. w44e Put r. e IL Qtalcene Otilcene Campground Sports Part East Chilean* Bay Pa rk Broad elfJ1 r Spa Park - Riverside/ - •.. " Park • f'ae/ " �y�j„Re�o, JEFFERSON COUNTY PARKS and RECREATION CV 0 With your help,we will continue to maintain and 4' improve this important public trust. Join our Park Volunteer Corps! 9 360-385-9160 LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 30 of 42 CAMPGROUND RULES Welcome to our Jefferson County Campgrounds Key Rules First come, first served No reservations or site holding a Self check-in at kiosk immediately Site must be occupied at all times S 10 day limit Keep site clean, store food properly Nr Dogs on leash Max per site „40,;: Two tents •=-. Two vehicles, trailers count .o Eight people Port Townsend Marrowstone ',p.�1 - Island \.•/ Port l '2� Hadlock • ,it Bay ,_ -: ogrotP'. s Discovery 0 Bay Lake Leland Port Campground'' 0 Ludlow II Quilcene Campground Port Quilcene • t,. • Gamble 2 0#.;-4.1c1 www.countyrec.com ti$t.t Jefferson County ❑''. Payment Occupy a vacant site. • An occupied site will have camping equipment. Use 0 ParkMobae for digital payment • The app's expiration countdown is not accurate. Checkout is ALWAYS 3pm after last day paid. • No site posting required. • Staff and Sheriff Deputies have access to ParkMobile payments. Use envelopes for cash or check payment. • Fill out envelope and flap. • Place payment in envelope,tear off flap. • Place envelope in metal tube and flap on site post. Campsite Availability A campsite is occupied when camping equipment is set up in the site.Neither payment nor envelope flaps on site posts will hold a site, if the campsite is empty. Occupancy Limits • Max per campsite: • 8 people; 2 tents;2 vehicles(trailers count) • 10 night max stay.3 nights out resets the limit. • No reservations or site holding. • All vehicles and gear must fit properly into your site. Fire safety • Fires are allowed only in designated fire rings. Never leave a campfire unattended. Douse all fires. • Use care with cigarettes. • Fireworks are prohibited. Laws and ordinances • Dogs must be leashed at all times. • Quiet hours are 10 p.m.to 7 a.m. • No generators or loud voices during quiet hours. • No amplified music at any time. • Public use of alcohol or marijuana prohibited. Assistance Report all suspicious or illegal behavior to 911 immediately. We partner with Jefferson County Sheriff's Office for campground enforcement. For maintenance issues, contact 360-385-9160. Thank you for riZ's$ i:yy us! s • • 3 _ 4_ '� , tt► ye, 1 ii�r• 4 r p- s J Y v " rl t i, 4 / • � .. b t .wit +.. K, •�'4 1. #���„cad•� T�T je t* +� t Y�( n� 3.tl t.syuey-T,.� • Pt �l/ T •1�ml I l 1, „ w • • 444.; I � _ r. /Y.• y.. COUNTY PARKS COUNTY PARKS OFFER MILES OF TRAILS, RESERVATION-FREE CAMPING AND SCENIC PICNICKING Jefferson County has 20 parks and four PARKS campgrounds, with miles of trails for walking, hiking and mountain bike riding, as well as camping,picnicking and BEAUSITE LAKE PARK relaxing on the beach. Located at 510 Beausite Lake Road in Chimacum, this As the weather warms up, these parks offer an 50-acre park has aview of Beausite Lake,a quaint hidden alternative to state parks, which often fill up fast and gem in the Chimacum Valley. A newly-remodeled require a Discovery Pass. A highlight of the county's conference center in a woodland setting is available for parks system is that there are no passes required. meetings,weddings,reunions and gatherings.For more Not only that, but Jefferson County's campgrounds do information,call 360-732-7222. not require a reservation. "You can usually find a spot at one of the four of them,"said Matt Tyler,manager of BROAD SPIT PARK the Jefferson County Parks and Recreation programs. "If you have not planned ahead and you need a place Located on Tarboo Bay, this 40-plus acre wilderness to stay,try our campgrounds.They are well-maintained park is accessible only by boat. Here you can view the and supervised." wildlife that occupies the bay, including a variety of birds,including great blue herons and bald eagles.Take only pictures;leave only footprints. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 33 of 42 46 GETAWAY 2024 - r. ` 04 Y� r,r 1 --fk ` . ♦ i/• . ilk" • • - 4. A IA; W }� • t•-• ,147� S ' Si t i- PP • 4. CAPE GEORGE TRAILHEAD PARK H.J. CARROLL PARK Located at 733 Cape George Road in Port Townsend, Located at 9884 State Route 19 in Chimacum, 50- this trailhead provides easy-access parking for the Larry acre H J. Carroll Park is one of the newest and most Scott Trail,with horse trails,single-track bike trails and developed parks in the county, including the county's a pristine view of the water. It also has a toilet and one first-ever all-abilities accessible playground. The picnic area. park has two shelters that can be reserved for parties, weddings and reunions.The park also features athletic COURTHOUSE PARK fields, a BMX bike track,walking paths, a playground, a disc golf course, basketball courts and a picnic area. Need a spot to relax after a day of shopping in Port Townsend?Rest beneath the maple trees at Courthouse Enjoy nature by taking a walk through the native plant Park at 1820 Jefferson St. Or bring your game face and garden or watch salmon swimming in Chimacum Creek. en o la in tckleball or basketball at the courts. The park also has access to the Rick Tollefson Trail. It 1 y P y g P is supervised 24 hours a day by on-site caretakers, and EAST BEACH PARK has toilets.TIP:Reservations recommended for athletic fields and shelters. Visit jeffersoncountywa.myrec.com A walk at East Beach Park at 330 East Beach Road in to view availability calender. Nordland on Marrowstone Island,provides a beautiful view of Admiralty Inlet, Mount Rainier and Mount INDIAN ISLAND PARK Baker, as well as wildlife viewing, a picnic shelter and This park has multiple areas with a variety of trails. fireplace for cookouts.This park also has a toilet.TIP: Located at 3456 Fort Flagler Road in Port Hadlock,the Limited parking. lower area has 2 miles of beach-walking, swimming, G I B B S LAKE PARK fishing and clamming at the head of Oak Bay. The upper area offers wide trails with a view of Oak Bay over In the last few years, Gibbs Lake Park at 110 Gibbs the bluff,perfect for bird-watching. Lake Road has expanded to nearly 600 acres. The 40- acre freshwater lake has catch-and-release trout fishing, IRONDALE BEACH PARK boat launch, swimming beach and toilet. Mountain Located at 562 Moore St.in Port Hadlock,this 220-acre bikers can enjoy 16 miles of single-track trails. It's the park is the historic site of the old Irondale Mill. The perfect place for an afternoon of fishing, birdwatching sandy beach at the mouth of Chimacum Creek offers or relaxing lakeside. views of Port Townsend Bay and provides a great place HICKS PARK for hand-launching small boats.This park has a toilet. Launch your boat from the ramp at Hicks Park,located IRONDALE COMMUNITY PARK at 1090 Shine Road in Port Ludlow, or sit at the picnic This park at61Alma St.in Port Hadlock,isaneighborhood area and enjoy the calm waters of the canal for nature- park with a playground and picnic area,with fields to play watching, swimming and relaxing. This one-acre park baseball,soccer,and football and a basketball court.There has a toilet. is also a drinking fountain and toilets. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page gd ogirpage 49 GETAWAY 12024 47 • • O.' • -lit v North leach .'"'-.,,C A N A u A \ J" • \ . , , Valiant(aunty - ArWktenonC ,xl L)o4 angry :unds tti I • r / wI l.e.•..• c o A I•,.l ` NAounty _ itSt(i\ Jnoral Flinn Ai ~ Fad i ` _. _. �- I. R1. 1 \ e 1IY0�ren dIC�Nsr dTVm. tarry �.. r w.r Scott 4 trail hatlMad Part r s _c j _ East "'• • 'Beach r ' • .\\)\....) W / 7 . Park ad• g awn Park = _ F I , 1 1 1 • e fndian hland /$ $ H.{ ark I Cam \ Upiiiier• Parts Y ' B••'r i s ;' PdIk41 1� -n '..swv..o. / Bob tower 'ON MY ak Bay -,.•..0 `-'Chlmxum 4�w ►erk Parkr r �'. Paik PINde •- b I Uke i d Park i t'uyrl /11 Gibbs \'II.h1 lake t ) V"b Park ; 1 \ 1 _ 103 IIIW. eJ''''�i� Oak �J VI • \\S . . n, �' ,_ j / s9 craw. yy\ —1 Y 0 Lake , Pk6. e I la • ark Sine .. '.\ r ` �9 1 Mkks ad . . Fp 7 Park41 II B ?)%f' Quilcene 'p Sports Park 1 a,� p. . Ikem Campground r:d+I' J \ ,. \ a^ Riverside 3 Al. ,_7/7 Park y d • d &Spr fO spit Park rb,n • PARKS CAMPGROUNDS NORTH BEACH PARK LAKE LELAND PARK & CAMPGROUND Located at 5880 Kuhn St.in Port Townsend,this beach Nestled below the Olympic Mountain range is Lake offers the best sea-glass finds. Walk on the beach to Leland, a beautiful freshwater lake in Quilcene, at 165 McCurdy Point,where you can see Protection Island and Leland Valley Road.Come for the day and use the park's the mouth of Discovery Bay, or go the other direction boat ramp for fishing, kayaking and more. Bring your and head into the trails at the Chinese Gardens and Fort tent and stay the night at the campground. Open from Worden State Park. Great sunset, and views of the San April 1 to Oct. 21, the campground has 22 sites and is Juan Islands—and,on a clear day,Mount Baker. $18 per night.First come,first serve;cash or check only. The maximum vehicle length is 30 feet,and there is no QUILCENE RIVERSIDE PARK potable water.The park has a picnic area and restrooms Located at 41 Muncie Ave. in Quilcene, this one-acre LOWER OAK BAY CAMPGROUND park offers a nice view of the Big Quilcene River.Take a rest at the picnic area, do some fishing and observe the The Lower Oak Bay Campground at 301 Portage natural beauty of the river. Way in Port Ludlow is a 30-acre campground with six campsites. Camp on the sandy spit within steps of a lagoon, with bird watching, fishing, kayaking, picnic areas and views of Oak Bay. The campground is open ATHLETICFIELDS April 1 to Oct. 31 and is$20 per night. First come,first serve;cash or check only.The maximum vehicle length is 30 feet. MEMORIAL FIELD UPPER OAK BAY CAMPGROUND Located at 550 Washington St. in Port Townsend, Located at 290 Cleveland St.in Port Ludlow,the Upper Memorial Field is an athletic field with a lighted stadium Oak Bay Campground provides stunning views of Oak that hosts community and scholastic athletics. To read Bay,with a playground and restrooms.The campground more about Jefferson County's recreation programs,go is open April 1 to Oct. 31 and has 24 campsites, at$20 to countyrec.com. per night, and six sites with electricity at$25 per night. Upper Oak Bay campground has a camp host on site. BOB BATES FIELD First come,first serve;cash or check only.The maximum vehicle length is 30 feet. At 84 Elkins Road in Port Hadlock, Bob Bates Field is used by the East Jefferson Little League team.To learn QUILCENE PARK & CAMPGROUND more,visit ejlittleleague.com. Come for the day to Quilcene Park at 294964 Highway 101 in Quilcene, to enjoy basketball and tennis courts, a skate park, picnic shelter and playground. The campground is open from April 1 to Oct. 31 and has 12 campsites available at $15 per night. First come, first serve;cash or check only.The maximum vehicle length is 30 feet. a 4v.i LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 36 of 42 GETAWAY 12024 49 EXHIBIT C 1st QUARTER Due by April 30th to afmcknightna,co.jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 1st QTR: ORGANIZATION Amount Received Overspent Refund TOTAL Pt Awarded From (+) Required QTR by Jefferson Underspent LTAC Jefferson County (-)of LTAC FUNDS County funds SPENT 2. LTAC funds spent by your organization 1'QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining r QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 37 of 42 EXHIBIT C 2nd QUARTER Due by July 31'to afmcknight21ico jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: 1. LTAC Funds received from Jefferson County 2"d QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL Amount Received (+) Required 1st QTR 2"d QTR Awarded From Underspent LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS Jefferson County funds SPENT SPENT County 2. LTAC funds spent by your organization 2"d QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 1. LTAC funds balance remaining 2"1 QTR: 2. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 38 of 42 EXHIBIT C 3rd QUARTER Due by October 31st to afmcknight@cojefTerson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: I. LTAC Funds received from Jefferson County 3rd QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL Amount Received (+) Required 13`QTR 2"d QTR 3rd QTR Awarded From Underspent LTAC LTAC LTAC by Jefferson (-)ofLTAC FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT County 2. LTAC funds spent by your organization 3rd QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid, receipts from payment,): 2. LTAC funds balance remaining 3rd QTR: 3. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under the Agreement with Jefferson County. Upon reasonable notice, you shall be able to provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 39 of 42 EXHIBIT C 4th QUARTER Due by January 31"to afmcknight(c co jefferson.wa.us Organization: Contact person: Mailing Address: Phone Number/Email: I. LTAC Funds received from Jefferson County 4th QTR: ORGANIZATION Total Total Overspent Refund TOTAL TOTAL TOTAL 3rd TOTAL Amount Received (+) Required 1s'QTR 2nd QTR QTR 4th QTR Awarded From Underspent LTAC LTAC LTAC LTAC by Jefferson (-)of LTAC FUNDS FUNDS FUNDS FUNDS Jefferson County funds SPENT SPENT SPENT SPENT County • 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation,i.e. invoices paid,receipts from payment,): 3. LTAC funds balance remaining 4th QTR: 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years, RECIPIENT shall maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice, RECIPIENT shall provide access to Jefferson County or State representatives to audit those records. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 40 of 42 EXHIBIT D Jurisdiction Lodging Tax Reporting Form —To Be Submitted to Jefferson COUNTY Administrator's Office No Later than February 28th of each Year Lodging Tax Reporting Form Oratmstnons renew-me fimdann to promote festivals,Tema'events and tutmm-related acnv,nes through tounan-related facilities owned or sponsored by non-profit orgamzanoa:or the local jun:diction are required to complete thus form for EACH activity. 1 Orcimmon Name: Rep:rung Year 2 Sponsor T)pe]`-heck Olney 0 5017c731 0501)0E) O Local lunadic[m °Other XIpla¢�. 3 At-mant-:ame aArnvanType Check One): °Event Fanvi• OFacility' OMatteone' 5 Actin Stan Dare`. 6 Acnvvn End Date' Taai Cost of Artisan- 5 9 Amami Requested: S 9 Ammo Awarded S 10 Overa2 Attendance* 13\umber of Attendees Who Stayed Ovenibt at L'npaai Azcammulanms• a) Pto_eted' a) Pro)ected• b Acrri' b) Alma]• c) Menu:do:gr tCheck Or °Duerr Cam' c) Methodology(C(•_acc One, a Drew Caum• °Indirect Cow* °Rgttesemame Sower' 0Indirect Count- DReprese tame Sure)' Olnfomal Sumer' °Snucturel Est@ace• autumn]Survey' °Strucruted E,rrmau• °Other(esPlam- 00tber(emlatut: I1 Number of Attendees Who raveled 57 Miles or More' 14'Slumber of Aneniees Ulm Stayed Osemz1 t m paid Atcamwdanon;• n) Pmected• a) Projected' .:�. Acme b1 Actual' Methodology)(teak One' °Direct Cows* cl Methodology(Check Corer 0 Dkttt Caws' OIndirect Comm* 0 Repaese nave Surrey' 0:loco Carer' °Represcaame Sumer' 0 Informal Survey' °Structured Emmnte' 0Informal Sowe' 0 Sm aural Ea mace• 0 Other(edam': _ 0 Other;explain): 12 Number of Attendees Who Traveled:rem Amber Sure or Corner 1519mother of paid t Main.Ntas� ,o rl Pected• e) Projected' - - b 4-ma:* b) Acmn:' c i Mehudolory(Check Oce 0 Direct Caws• c)/Methodology(Check One c a Direct Cave 0 Indirect Comm* °RepreseranneSimer 0IndrectCoor ORepresenuaveSunec' lntrmalSursey' 0 Structural Estmate' 0:enamel Sumer 0Structue area** °Other 1 lun): n Otter.eup> 3: *See Lodging Tax Yearly Reporting Definitions Instructions Name of Individual Who Prepared Report Phone*: E\lad Addiets RETURN THIS FORM TO: Jefferson County Admmastrator':Office 1820 Jefferson Street P.O.Box 1220 Port Townsend.WA 98368 jeffbocea co.jefferson.wa.ru DEADLINE:February.8th of Each Reporting Year LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 41 of 42 LTAC Yearly Reporting Definitions/Instructions Activity Type: Event/Festival:Short-term activity occurring between specific dates(e.g.,4th of July celebration,local marathon) Facility:Municipally-owned facility that operates some or all of the year(e.g.,county historical museum, convention center) Marketing:Activity that provides information to encourage visitors to an area;is typically a year-round activity but may also operate for less than a full year. Activity Date: Activity beginning and ending dates. Actual: Persons estimated to have actually participated in event/festival or visiting a facility.For marketing activity, enter the number of persons estimated to have actually visited area as result of marketing activity. Projected: Persons expected to participate in event/festival or visiting a facility.For marketing activity,enter the number of persons expected to visit area as result of marketing activity. Methodology: Select the methodology used to estimate the actual number of visitors/participants. Direct Count:Actual count of visitors using methods such as paid admissions or registrations,clicker counts at entry points,vehicle counts or number of chairs filled.A direct count may also include information collected directly from businesses,such as hotels,restaurants or tour guides,likely to be affected by an event. Indirect Count:Estimate based on information related to the number of visitors such as raffle tickets sold, redeemed discount certificates,brochures handed out,police requirements for crowd control or visual estimates. Representative Survey:Information collected directly from individual visitors/participants.A representative survey is a highly structured data collection tool,based on a defined random sample of participants,and the results can be reliably projected to the entire population attending an event and includes margin of error and confidence level. Informal Survey: Information collected directly from individual visitors or participants in a non-random manner that is not representative of all visitors or participants.Informal survey results cannot be projected to the entire visitor population and provide a limited indicator of attendance because not all participants had an equal chance of being included in the survey. Structured Estimate:Estimate produced by computing known information related to the event or location.For example,one jurisdiction estimated attendance by dividing the square footage of the event area by the international building code allowance for persons(3 square feet). Other:(please describe) Overall Attendance: Total projected and estimated actual attendance recorded for event,facility or resulting from marketing activity. Total Attendees Traveling 50 miles or more: Total: Total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility. For marketing organizations,report visitors traveling more than 50 miles to visit area. Of total,attendees who traveled from another state or country:Of the total projected and estimated actual number of visitors traveling more than 50 miles to attend event or facility or visit area,report projected and estimated actual number of visitors who traveled from another state or country. Attendees who stayed overnight: Paid Accommodations: Total projected and estimated actual number of visitors staying in paid lodging establishments such as hotels,motels,bed and breakfasts,etc. Unpaid Accommodations: Total projected and estimated actual number of visitors staying in unpaid accommodations such as family and friends. Paid Lodging Nights: Total projected and estimated actual number of paid lodging nights.One Lodging night=one or more persons occupying one room for one night. LTAC Grant Award Agreement for JEFFERSON COUNTY PARKS AND RECREATION Page 42 of 42 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Adiel McKnight, Executive Assistant DATE: f hcv 02,3, aoa1 SUBJECT: AGREEMENT re: 2025 Hotel Motel (Lodging Tax) Grant Funding; In the Amount of$50,000; Jefferson County Parks and Recreation STATEMENT OF ISSUE: This agreement provides grant funding for 2025 to certain non-profit agencies for the promotion of tourism and ongoing preservation of Jefferson County's heritage. The Lodging Tax Advisory Committee met on November 22, 2024 and reviewed request for proposals. This funding has been budgeted from the Hotel Motel (Lodging Tax) Fund, and approved by the Board of County Commissioners on December 9, 2024. FISCAL IMPACT: Jefferson County Parks and Recreation $50,000 RECOMMENDATION: Approve and sign the agreement. REVIEWED BY: Mark McCauley ounty Administrator Date: CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Jefferson County Parks and Recreation Contract No: LTAC JCPR Contract For: Lodging Tax Funding Term: Jan-Dec 2025 COUNTY DEPARTMENT: County Administrator Contact Person: Adiel McKnight Contact Phone: 102 Contact email: afmcknighlco.jeferson.wa.us AMOUNT: $50,000 PROCESS: — Exempt from Bid Process Revenue: _ Cooperative Purchase Expenditure: $50,000 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds _ Vendor List Bid Fund# 125 ,1[ RFP or RFQ Munis Org/Obj 12559 r 1/597174 _ Other: APPROVAL STEPS: STEP I: DEPARTMENT CERTIFIES C it PLIA ' WITH C 3 .5.080 AND CHAPTER 42.23 RCW. CERTIFIED: fJ N/A:fl �/�/�> � , L,6 fa-19.'7 i_�ture VDate STEP 2: DEPARTMENT CERTIFIES THE PERSON P I OSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT EEN D BARRE I BY Y FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: N/A: El R19 "# Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 12/20/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 12/20/2024. Template pre-approved by PAO. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL