HomeMy WebLinkAboutGateway to Freedom Inmate SUD Evaluation Services - 011325 PROFESSIONAL SERVICES AGREEMENT
Between
Jefferson County
And
Gateway to Freedom
For
Inmate- Substance Use Disorder Evaluation Services
THIS PROFESSIONAL SERVICES AGREEMENT("Agreement") is entered into between the
County of Jefferson, a municipal corporation("County"), and Gateway to Freedom
("Contractor"), in consideration of the mutual benefits, terms, and conditions specified below.
1. Project Designation. The Contractor is retained by the County to perform the following
Project: to provide substance use disorder evaluations, weekly psychoeducation groups,
referral to appropriate services and treatment services for residents who are incarcerated in
the Jefferson County Jail.
2. Scope of Services. Contractor agrees to perform the services identified on Exhibit"A"
attached hereto including the provision of all labor.
3. Time for Performance. This Agreement shall commence on January 1, 2025 and continue
through December 31, 2026. Work performed consistent with this Agreement during its
term, put prior to the adoption of this Agreement, is hereby ratified. The Contractor shall
perform all services pursuant to this Agreement as outlined in Exhibit"A". Time is of the
essence in the performance of this Agreement.
4. Payment. The Contractor shall be paid by the County for completed work and for services
rendered under this Agreement as follows:
a. Payment for the work provided by Contractor shall be made on an hourly basis at
the rate as defined in Exhibit"B", attached hereto, provided that the total amount of
payment to the Contractor shall not exceed$63,652.83 (or$30,198.28 in 2025 and
$33,454.55 in 2026),without express written modification of the Agreement signed
by the County. The Contractor shall adhere to the budget amounts pursuant to this
Agreement as outlined in Exhibit"B".
b. Invoices must be submitted by the 10th of the month for the previous month's
expenses. Such invoices will be checked by the County, and upon approval thereof,
payment will be made to the Contractor in the amount approved. Failure to submit
timely invoices and reports pursuant to Exhibit"A" of the Agreement may result in
a denial of reimbursement. Invoices not submitted within 60 days may be denied.
c. Final payment of any balance due the Contractor, of the total contract price earned,
will be made promptly upon its ascertainment and verification by the County after
the completion of the work and submittal of reports under this Agreement and its
acceptance by the County.
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AD-24.044
d. Contractor shall provide invoices and necessary backup documentation for all
services including timesheets and statements (specifying the services provided).
Any indirect charges require the submittal of an indirect cost methodology and rate
using 2 C.F.R. Part 255 and 2 C.F.R. Part 230.
e. The Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
six(6)years after final payments. Copies shall be made available upon request.
f. The County reserves first right to use as match,the Chemical Dependency or
Mental Health Treatment Sales and Use Tax, (now known as the 1/10th of 1%
Behavioral Health Sales Tax) and the services funded by them for purposes of
qualifying for additional funding and grants. The County may allow the Contractor
to use the 1/10tt' of 1% Behavioral Health Sales Tax funds as match, at the
County's sole discretion. Should the County decline to use the 1/10th of 1%
Behavioral Health Sales Tax funds as match for additional funding and/or grants,
then the County may authorize the Contractor to use such funds for match (see
ATTACHMENT A).
g. Where Contractor proposes to use 1/10th of 1%Behavioral Health Sales Tax funds
for match, Contractor shall be solely responsible for compliance with all state and
federal laws and regulations, including, but not limited to DSHS, CMS and MCSR
funding rules, applicable to the use of 1/10th of 1%Behavioral Health Sales Tax
funds as match. Contractor shall document they have met this responsibility by
submitting to the County Administrator, in writing, their match formula, allocation
plan and any other documentation required of them pursuant to ATTACHMENT
A, attached hereto and incorporated in this Agreement.
h. The County may withhold authorization to utilize the 1/10th of 1%Behavioral
Health Sales Tax funds as match. Contractor's failure to provide adequate
documentation does not relieve the Contractor of their responsibility to comply
with all state and federal laws and regulations related to match.
i. The County reserves first right to use as match the 1/10th of 1% Behavioral Health
Sales Tax fund to the County Administrator, in writing, their match formula,
allocation plan and any other documentation required of them pursuant to
ATTACHMENT A, attached hereto and incorporated in this Agreement.
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings, specifications, and other materials produced by the Contractor in connection
with the services rendered under this Agreement shall be the property of the County
whether the project for which they are made is executed or not. The Contractor shall be
permitted to retain copies, including reproducible copies, of drawings and specifications
for information, reference and use in connection with Contractor's endeavors. Contractor
shall not be held liable for reuse of documents or modifications thereof, including
electronic data, by County or its representatives for any purpose other than the intent of
this Agreement.
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6. Compliance with laws. Contractor shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Audit. An audit will be submitted to the County upon request. Upon request, Contractor
will submit the most recent financial audit within 30 days.
a. Upon request the County shall have the option of performing an onsite review of all
records, statements, and documentation.
b. If the County finds indications of potential non-compliance during the monitoring
process, the County shall notify Contractor within ten(10) days. County and
Contractor shall meet to discuss areas of contention in an attempt to resolve issues.
c. Audit will provide statements consistent with the guidelines of Reporting for Other
Non-Profit Organizations AICPA SOP 78-10, and is performed in accordance with
generally accepted auditing standards and with Federal Standards for Audit of
Governmental Organizations, Programs, Activities and Functions, and meeting all
requirements of 2 C.F.R. Part 200, as applicable.
8. Indemnification. The Contractor shall defend, indemnify and hold the County, its officers,
officials, employees, agents and volunteers (and their marital communities)harmless from
any claims, injuries, damages, losses or suits including attorney's fees, arising out of or
resulting from the acts, errors or omissions of the Contractor in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the
County. Should a court of competent jurisdiction determine this Agreement is subject to
RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Contractor and the County, its officers, officials, employees, agents and volunteers (and
their marital communities) the Contractor's liability, including the duty and cost to defend,
shall be only for the Contractor's negligence. It is further specifically understood that the
indemnification provided constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has
been mutually negotiated by the parties. This section shall survive the expiration or
termination of this Agreement.
9. Insurance. Prior to commencing work,the Contractor shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage in
force during the terms of the Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with the County named as an additional insured in
connection with the Contractor's performance of this Agreement. This insurance
shall indicate on the certificate of insurance the following coverage: (a) Owned
automobiles; (b) Hired automobiles; and(c)Non-owned automobiles.
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b. Commercial General Liability Insurance in an amount not less than a single limit of
one million dollars ($1,000,000) per occurrence and an aggregate of not less than
two (2)times the occurrence amount($2,000,000.00 minimum) for bodily injury,
including death and property damage, unless a greater amount is specified in the
contract specifications. The insurance coverage shall contain no limitations on the
scope of the protection provided and include the following minimum coverage:
i. Broad Form Property Damage, with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability—including coverage for
products and completed operations;
iv. Premises—Operations Liability (M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability.
c. Professional Liability Insurance. The Contractor shall maintain professional
liability insurance against legal liability arising out of activity related to the
performance of this Agreement, on a form acceptable to Jefferson County Risk
Management in the amounts of not less than$1,000,000 Each Claim and
$2,000,000 Aggregate. The professional liability insurance policy should be on an
"occurrence" form. If the professional liability policy is"claims made,"then an
extended reporting periods coverage (tail coverage) shall be purchased for three (3)
years after the end of this Agreement, at the Contractor's sole expense. The
Contractor agrees the Contractor's insurance obligation to provide professional
liability insurance shall survive the completion or termination of this Agreement for
a minimum period of three (3)years.
d. The County shall be named as an"additional named insured"under all insurance
policies required by this Agreement, except Professional Liability Insurance when
not allowed by the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
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f. The Contractor shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include: (a) The limits of overage; (b) The
project name to which it applies; (c) The certificate holder as Jefferson County,
Washington and its elected officials, officers, and employees with the address of
Jefferson County Public Health 615 Sheridan Street, Port Townsend, WA 98368,
and, (d) A statement that the insurance policy shall not be canceled or allowed to
expire except on thirty (30)days prior written notice to the County. If the proof of
insurance or certificate indicating the County is an"additional insured"to a policy
obtained by the Contractor refers to an endorsement(by number or name) but does
not provide the full text of that endorsement,then it shall be the obligation of the
Contractor to obtain the full text of that endorsement and forward that full text to
the County. Certificates of coverage as required by this section shall be delivered
to the County within fifteen(15)days of execution of this Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not
relieve the Contractor from any liability under the Agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies, with the exception of
Professional Liability Insurance, so affected shall protect both parties and be
primary coverage for all losses covered by the above-described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against
the County (including its employees and other agents and agencies) for payment of
any premiums or for assessments under any form of policy.
j. All deductibles in the above-described insurance policies shall be assumed by and
be at the sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the option of the
County,the insurer shall reduce or eliminate deductibles or self-insured retention,
or the Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
1. Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from payment
due, or to become due,to the Contractor until the Contractor shall furnish
additional security covering such judgment as may be determined by the County.
m. Any coverage for third party liability claims provided to the County by a"Risk
Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to
any policy of insurance the Contractor must provide in order to comply with this
Agreement.
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n. The County may, upon the Contractor's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the Contractor.
o. The Contractor's liability insurance provisions shall be primary and
noncontributory with respect to any insurance or self-insurance programs covering
the County, its elected and appointed officers, officials, employees, and agents.
p. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees, or agents.
q. The Contractor's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the insurer's
liability.
r. The Contractor shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates and endorsements for each
subcontractor. All insurance provisions for subcontractors shall be subject to all
the requirements stated herein.
s. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they limitations
on indemnification.
t. The Contractor shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,
and endorsements expiring before completion of services shall be promptly
replaced. All the insurance policies required by this Agreement shall provide those
thirty (30) days prior to cancellation, suspension, reduction or material change in
the policy, notice of same shall be given to the Jefferson County Public Health
Contracts Manager by registered mail, return receipt requested.
u. The Contractor shall place insurance with insurers licensed to do business in the
State of Washington and having A.M. Best Company ratings of no less than A-,
with the exception that excess and umbrella coverage used to meet the requirements
for limits of liability or gaps in coverage need not be placed with insurers or re-
insurers licensed in the State of Washington.
v. The County reserves the right to request additional insurance on an individual basis
for extra hazardous contracts and specific service agreements.
10. Worker's Compensation(Industrial Insurance).
a. If and only if the Contractor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners, owners or shareholders of the Contractor, the Contractor shall maintain
workers' compensation insurance at its own expense, as required by Title 51 RCW,
for the term of this Agreement and shall provide evidence of coverage to Jefferson
County Public Health, upon request.
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b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability
with limits meeting all applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. The Contractor expressly waives by mutual negotiation all immunity and
limitations on liability, with respect to the County, under any industrial insurance
act, disability benefit act, or other employee benefit act of any jurisdiction which
would otherwise be applicable in the case of such claim.
e. If the County incurs any costs to enforce the provisions of this subsection, all cost
and fees shall be recoverable from the Contractor.
11. Independent Contractor. The Contractor and the County agree that the Contractor is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Contractor specifically has the right to direct and control Contractor's own activities,
and the activities of its subcontractors, employees, agents, and representatives, in providing
the agreed services in accordance with the specifications set out in this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties. Neither Contractor nor any employee of Contractor shall be
entitled to any benefits accorded County employees by virtue of the services provided
under this Agreement, including,but not limited to: retirement, vacation pay; holiday pay;
sick leave pay; medical, dental, or other insurance benefits; fringe benefits; or any other
rights or privileges afforded to Jefferson County employees. The County shall not be
responsible for withholding or otherwise deducting federal income tax or social security or
for contributing to the state industrial insurance program, otherwise assuming the duties of
an employer with respect to Contractor, or any employee of Contractor.
12. Subcontracting Requirements.
a. The Contractor is responsible for meeting all terms and conditions of this
Agreement including standards of service, quality of materials and workmanship,
costs, and schedules. Failure of a subcontractor to perform is no defense to a
breach of this Agreement. The Contractor assumes responsibility for and all
liability for the actions and quality of services performed by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this Agreement.
The Contractor must provide every subcontractor's written agreement to follow
every term of this Agreement before the subcontractor can perform any services
under this Agreement. The Public Health Director or their designee must approve
any proposed subcontractors in writing.
c. Any dispute arising between the Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Contractor's performance required
by this Agreement.
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13. Covenant Against Contingent Fees. The Contractor warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Contractor,to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Contractor, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty,the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission,percentage,
brokerage fee, gift, or contingent fee.
14. Discrimination Prohibited. The Contractor, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, gender, sexual orientation, material status, sex, or the presence of any
physical or sensory handicap in the selection and retention of employees or procurement of
materials or supplies.
15. No Assignment. The Contractor shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
16. Non-Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
17. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving ten
(10) days written notice to the Contractor.
b. In the event of the death of a member, partner, or officer of the Contractor, or any
of its supervisory personnel assigned to the project, the surviving members of the
Contractor hereby agree to complete the work under the terms of this Agreement, if
requested to do so by the County. This section shall not be a bar to renegotiations
of this Agreement between surviving members of the Contractor and the County, if
the County so chooses.
c. The County reserves the right to terminate this contract in whole or in part, with 10
days' notice, in the event that expected or actual funding from any funding source
is withdrawn, reduced, or limited in any way after the effective date of this
agreement. In the event of termination under this clause, the County shall be liable
for only payment for services rendered prior to the effective date of termination.
18. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail,prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time.
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Notices to the County shall be sent to the following address:
Jefferson County Public Health Department
Attn: BH County Coordinator
615 Sheridan Street
Port Townsend, WA 98368
Notices to Contractor shall be sent to the following address:
Dr. Gabbie Caudill, Clinical Director
Gateway to Freedom
3051 West Sims Way
Port Townsend, WA 98368
19. Integrated Agreement. This Agreement together with attachments or addenda represents
the entire and integrated Agreement between the County and the Contractor and supersedes
all prior negotiations, representations, or agreements written or oral. No representation or
promise not expressly contained in this Agreement has been made. This Agreement
supersedes all prior or simultaneous representations, discussions, negotiations, and
agreements,whether written or oral, by the County within the scope of this Agreement.
The Contractor ratifies and adopts all statements, representations, warranties, covenants,
and agreements contained in its proposal, and the supporting material submitted by the
Contractor, accepts this Agreement and agrees to all of the terms and conditions of this
Agreement.
20. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
21. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes before
they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the
terms of this Agreement shall be submitted in writing within 10 days to the County Risk
Manager, whose decision in the matter shall be final,but shall be subject to judicial
review. If either party deem it necessary to institute legal action or proceeding to enforce
any right or obligation under this Agreement, each party in such action shall bear the cost
of its own attorney's fees and court costs. Any legal action shall be initiated in the
Superior Court of the State of Washington for Jefferson County. The parties agree that all
questions shall be resolved by application of Washington law and that the parties have the
right of appeal from such decisions of the Superior Court in accordance with the laws of
the State of Washington. The Contractor hereby consents to the personal jurisdiction of the
Superior Court of the State of Washington for Jefferson County.
22. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach by
either party, whether express or implied, shall constitute a consent to, waiver of, or excuse
of any other, different, or subsequent breach by either party.
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24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay in
taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to any
person or circumstance shall be invalid, illegal, or unenforceable to any extent,the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Binding on Successors, Heirs and Assigns. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest, heirs, and assigns.
27. No Assignment. The Contractor shall not sell, assign, or transfer any of rights obtained by
this Agreement without the express written consent of the County.
28. No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean,that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Counterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect as
if all the parties had signed the original.
30. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, the Contractor agrees to maintain
all records constituting public records and to produce or assist the County in producing
such records, within the time frames and parameters set forth in state law. The Contractor
further agreessthat upon receipt of any written public record request, Contractor shall,
within two business days, notify the County by providing a copy of the request per the
notice provisions of this Agreement.
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33. Confidentiality. With respect to all information relating to County that is confidential and
clearly so designated, as required by the Health Insurance Portability and Accountability
Act(HIPAA) and any other applicable privacy laws, the Contractor agrees to keep such
information confidential. The Contractor shall not disclose, transfer, or sell any such
information to any party, except as provided by law or, in the case of personal information,
with the prior written consent of the person to whom the personal information pertains.
The Contractor shall maintain the confidentiality of all personal information and other
information gained by reason of this Agreement, and shall return or certify the destruction
of such information if requested in writing by Jefferson County. This Agreement, once
executed, will be a"public record" subject to production to a third party if same is
requested pursuant to. the Washington Public Records Act, Chapter 42.56 RCW, as may
hereafter be amended.
34. Criminal History/Background Check. Each of the Contractor's employees, the employees
of any of the Contractor's approved subcontractor, or volunteers used by the Contractor
shall submit to a Washington State Patrol fingerprint identity and criminal history check
before they are authorized to perform services for the Project. The County agrees to bear
all reasonable costs incurred in the performance of this fingerprint identity and criminal
history check. Contractors who may or will have regular access or limited access to any
juveniles shall also:
a. Require that each of the Contractor's employees, the employees of any of the
Contractor's approved subcontractor, or volunteers used by the Contractor undergo
not less often than once every three (3) years another Jefferson County approved
criminal history and background check;
b. Ensure all employees, subcontractors, or volunteers are knowledgeable about the
requirements of RCW 13.40.570 and of the new crimes included in RCW 9A.44,
Sexual Offense;
c. Sign the Contractor Requirements for Responding to Situation of Sexual Misconduct
Form, and shall submit to Jefferson County with signed Agreement.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 11 of 20
SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON GATEWAY TO FREEDOM
Board of County Commissioners
Jefferson County, Washington_
By: ,�f�;{i1R ri3/5 By: � 2 LQ at4.GGC��(
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By: ///3/25- Name: 4 GC�✓�-)c0 C-iWGC�-7-
Gre t erton, Commissioner Date
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By:
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Hei Isenhour, Commissioner Date
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/Carolyn allaway, [L / Date
Clerk of the Board
Approved as to form only:
r ' for 10/10/2024
P ilip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 12 of 20
EXHIBIT A
Scope of Work
Inmate- Substance Use Disorder Evaluation Services
RESPONSIBILITIES:
The County, as administrator of the Mental Health/Substance Abuse Sales and Use Tax Funds,
and Gateway to Freedom agree that Gateway to Freedom will provide services to individuals as
described in this Contract, including EXHIBIT A: Scope of Work: EXHIBIT B: Fee Schedule:
and EXHIBIT C; Logic Model and Performance Measures; and further agrees to comply with
the stipulations contained in ATTACHMENT A attached hereto and incorporated herein.
Gateway to Freedom, as a contracted provider, agrees to:
Engage Jefferson County Jail (JCJ) inmates by providing substance use disorder evaluations,
weekly psychoeducation groups, referral to appropriate services and treatment for Jefferson
County residents who are incarcerated in the Jefferson County Jail
1) In Jail services:
a. Weekly psychoeducation groups for men and women focused on substance use
relapse prevention, emotion regulation and positive decision making.
b. Utilizing ASAM patient placement criteria and a complete biopsychosocial
substance use disorder evaluation for all Jefferson County residents who are
incarcerated at the JCJ.
c. Referral and assistance with transportation to appropriate services:
Outpatient/Inpatient SUD treatment; Mental Health Court; Outpatient/Inpatient
Mental Health Treatment; DBH Crisis Services; JCJ Medical Services, including
Primary Medical Care; Medically assisted treatment agency; OlyCAP; Housing
resources Department of Vocational Rehabilitation, (DVR); and other services as
needed.
d. Supportive Case Management while incarcerated.
e. Discharge planning, engagement and post-release support for inmates.
2) Post Release services when available:
a. Case Management support at time of release from JCJ to ensure referral for intake
and enrollment in mental health and substance use disorder treatment as
appropriate.
b. Case Management support at time of release from JCJ to facilitate referrals to
community services as needed; including,but not limited to: SUD treatment;
Mental Health Court; Outpatient/Inpatient Mental Health treatment, DBH Crisis
Services, JCJ Medical Services, including Primary Medical Care; OlyCAP;
Housing resources; Department of Vocational Rehabilitation; Community Support
Groups; and/or other services as needed.
c. Assistance in coordinating Transportation post release to appointments as needed.
d. Ongoing outpatient Case Management with inmate's post-discharge.
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 13 of 20
3) Measures:
i. Outputs:
Quarterly: (unduplicated current quarter and unduplicated year-to-date)
a. Number of inmates that received SUD evaluations
b. Number of inmates who attended relapse prevention class, both new and repeat
attendees
c. Number of individuals served by the programs
ii. Annual:
a. Universal: ZIP Code, Insurance Status,Age, Sex (unduplicated members)
iii. Outcomes:
Quarterly: (unduplicated year-to-date)
a. Proportion of individuals with indicated need admitted into residential inpatient
programs
b. Proportion of individuals with indicated need enrolled in outpatient programming
c. Proportion of individuals with indicated need enrolled in medically assisted
treatment
d. Proportion of individuals with an increased number of primary care visits
iv. Annual:
a. Proportion of individuals with decreased emergency services utilization
b. *Possible: Proportion of applicable individuals employed and/or in school when
they complete services
c. *Possible: Proportion of applicable individuals who obtain or regain their licenses
by the time they complete services
d. Establish referral pathways with agencies providing needed services for clients
(informal and/or formal)
e. Rates of recidivism (charge)at 6, 12, 18 months' post-release (compliance-related
rearrests to be excluded)
f. Satisfaction of program services (survey administered after sessions)
g. *Possible: ACEs data collection
4) Assure that Gateway to Freedom will provide quarterly statistics in an electronic form that
is developed and may be revised by Jefferson County Public Health Epidemiologist; for
statistical and program data collection.
5) Assure that quarterly electronic reports about Inmate/SUD Evaluation Services, will be
sent to the Jefferson County Public Health Epidemiologist; in a form as specified by
Jefferson County Public Health, as outlined in the Quarterly Evaluation Reporting
Template.
6) Gateway to Freedom will ensure that quarterly electronic reports are sent to Lolinthea
Hinkley at LHinklevn.co.jefferson.wa.us
o Quarterly reports will be reviewed by Public Health for accuracy. Any
questions will be referred back to Gateway to Freedom.
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 14 of 20
7) Upon request, additional reports of activities and services will be provided, to the JCPH
Contract Representative.
8) When requested, attend and report to the Behavioral Health Advisory Committee when
requested with progress evaluation reports.
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 15 of 20
EXHIBIT B
BUDGET-2025
Gateway to Freedom-Inmate/SUD Evaluation Services
Requested
from Sales
Personnel/Other Costs Tax Total Budget
FTE & Salaries for Each Employee& Per Year Two Year Totals
Other Costs Totals
Substance Abuse Counselor 460 hours @ $23,000.00
$50.00 an hour
One Year Sub-Total 23,000.00
Operating Costs 23,000.00
Supplies/Materials/Training
Travel/Mileage 4,178.45
Admin. Fee 3,019.83
otal Costs . .30, 9 t
Not to exceed a total of$63,652.83 ($30,198.28 in 2025 and $33,454.55 in 2026),in
completion of services for the duration of this contract without express written
amendment signed by both parties.
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 16 of 20
EXHIBIT B
BUDGET-2026
Gateway to Freedom-Inmate/SUD Evaluation Services
Requested
from Sales
Personnel/Other Costs Tax Total Budget
FTE & Salaries for Each Employee& Per Year Two Year Totals
Other Costs Totals
Substance Abuse Counselor 500 hours @ $25,000.00
$50.00 an hour
One Year Sub-Total 25,000.00
Operating Costs 25,000.00
Supplies/Materials/Training
Travel/Mileage 5,109.09
Admin. Fee 3,345.46
o a.. .,as $33,454.55' ..1
Not to exceed a total of$63,652.83 ($30,198.28 in 2025 and $33,454.55 in 2026),in
completion of services for the duration of this contract without express written
amendment signed by both parties.
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 17 of 20
EXHIBIT C
Logic Model
Gateway to Freedom-Inmate/SUD Evaluation Services
Inputs Outputs
Activities Participation
.y7 E-xa d�R 1€+ rr`Vs m to r ' 'r a i Ri r.atop or—ev„
Ei f e tltCl�fAB
Individuals
receive SUD Shutt Medium Long i
Incarcerated evaluation
individuals
request Individuals begin to
Upon release change thinkingpatterns
current SUD
evaluation Individuals sign from custody, g
appropriate Individuals
releases to enter
coordinate recommended Individuals begin to
services level of care identify and change
for substance addictive behaviors
use disorder
Individuals Individuals
request to receive Individuals identify
attend N specific relapse Upon release relapse patterns and how
relapse prevention from custody, / to stop them
prevention education Individuals
group enter Jr
recommended
Individuals level of care Individuals progress
needing for substance through stages of change
additional use disorder
services request
a current SUD
evaluation Individuals establish a
social sober support
network
1
Individuals follow
through with treatment
recommendations
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 18 of 20
ATTACHMENT A
JEFFERSON COUNTY 1/10th of 1% BEHAVIORAL HEALTH SALES TAX FUNDING-
MATCH POLICY
Definitions:
Match: is a requirement for the grantee to provide contributions of a specified amount or
percentage to match funds provided by another grantor. Matching can be in the form of
cash or in-kind contributions.
Regulations: The specific requirements for matching funds are unique to each federal or
state program. The A-102 Common Rule provides criteria for acceptable costs and
contributions in regard to match.
Jefferson County Policy:
In 2005, the Washington State Legislature created an option for counties to raise the local sales tax
by 0.1 percent, (the 1/10th of 1% sales tax initiative)to augment state funding for behavioral
health treatment. Jefferson County collects and distributes the 1/10th of 1%Behavioral Health
Sales Tax fund. Services purchased by the County are allocated through a formal Request for
Proposal (RFP) process, review and contracting; staffed by Jefferson County Public Health,
overseen by Jefferson County Behavioral Health Advisory Committee and adopted by the Board
of County Commissioners, (BOCC). BOCC does not assume any fiscal responsibility/liability for
any of the Contractors they contract for services with.
Jefferson County reserves the first right to use as match the 1/10th of 1% Behavioral Health Sales
Tax funds and the services funded by them for purposes of qualifying for additional funding and
grants. County may make available to the Contractor the 1/10th of 1%Behavioral Health Sales
Tax funds for the Contractor to propose as match to state, federal or other entities, at the County's
sole discretion. Contractor shall not use the 1/10th of 1%Behavioral Health Sales Tax funds for
match without prior authorization by the Jefferson County Administrator and County fiscal team.
To request authorization of availability of the funds for match, Contractor must apply to the
County Administrator in writing, and include their match formula and allocation plan and may
include other documentation to support their request. The County Administrator will authorize or
deny the availability of match funds in writing within 30 days of the application.
If the County informs the Contractor of the availability of the 1/10t of 1% Behavioral Health
Sales Tax funds for match,then the Contractor shall be solely responsible for compliance with all
state and federal laws and regulations, including, but not limited to DSHS, CMS and BIRR
funding rules, applicable to the use of 1/10th of 1% Behavioral Health Sales Tax funds as match.
Following state, federal and local guidelines for match is the responsibility of the Contractor.
For example, if a Contractor provides Title XIX Medicaid services (the Policy 19.50.02 or 42CFR
430.30)they are required by those rules to actually bill Medicaid for the services at the same time.
If no Medicaid billing exists, the match would not comply with state and federal guidelines for
match.
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 19 of 20
Concurrent with its request for authorization of the availability of match, Contractor shall
document it has met its responsibility to follow state, federal and local guidelines for match by
submitting in writing to the County Administrator their match formula, allocation plan, and other
documentation made mandatory pursuant to this Agreement and this Attachment A. At a
minimum,the Contractor shall also provide the following to the County Administrator:
1. DSHS requires contractors to complete and submit a"Local Match Certification"
form (DSHS 06-155)or a form that has equivalent data elements prior to any
agreement for DSHS services. Submit a copy of this application and form when
requesting match availability from the County and at each monthly billing.
2. Submit the current administrative policy within WA State regulating your services
and the use of local match.
3. Submit to the County your last financial audit showing your use of match, County
funds and tracking systems.
4. Submit to the County the terms of the agreement showing the MH/SA allocation is
an allowable source of match.
5. Provide documentation that your financial reporting system tracks matching funds
at a level that meets the level of documentation required by federal or state statutes.
The County may reject permission for Contractor to utilize the 1/10th of 1%Behavioral Health
Sales Tax funding as match.
Professional Services Agreement GATEWAY TO FREEDOM/Inmate SUD Services-2025/2026 Page 20 of 20
615 Sheridan Street
Port Townsend, WA 98368
c9efl ison www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Director
DATE: J-5t k"ti c, / ,,
SUBJECT: Agenda Item —Professional Services Agreement with Gateway to Freedom;
Substance Use Disorder Evaluation Services for Individuals Incarcerated in
the Jefferson County Jail; January 1, 2025 — December 31, 2026;
$63,652.83 ($33,454.55 in 2025 and $30,198.28 in 2026), for this
agreement
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH) is requesting Board approval of the Professional Services Agreement with
Gateway to Freedom, to provide substance use disorder evaluation services for individuals incarcerated in the
Jefferson County Jail; January 1, 2025 — December 31, 2026; $63,652.83 ($33,454.55 in 2025 and $30,198.28
in 2026), for this agreement.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
This Professional Services Agreement between JCPH and Gateway to Freedom; is to provide substance use
disorder evaluations, weekly psychoeducation groups, referral to appropriate services and treatment services
for residents who are incarcerated in the Jefferson County Jail.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This is County sales tax use revenue, which is deposited into the 131 Fund; (1/10 of 10/0 Fund). The BoCC
allocates it, with input from the Behavioral Health Advisory Committee. The agreement states that funding is
subject to availability and if the sales tax revenue decreases, the vendor will be contacted and the contract may
be renegotiated.
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
AD-24-044
This Professional Services Agreement resulted from an RFP process; services and funding have been
recommended to the BoCC by the Behavioral Health Advisory Committee.
RECOMMENDATION:
JCPH management, is requesting approval of the Professional Services Agreement with Gateway to Freedom;
for substance use disorder evaluation services to individuals incarcerated in the Jefferson County Jail;
January 1, 2025 — December 31, 2026; $63,652.83 ($33,454.55 in 2025 and $30,198.28 in 2026), for this
agreement.
REVIEWED BY:
eattl'/OV/(VA-g-1 / a a5�
Mark McCauley, County Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WI'I'I-l: Gateway to Freedom Contract No: AD-24-044
Contract For: Inmate-SUD Evaluation Services Term: January 1,2025 to December 31,2026
COUNTY DEPARTMENT: Public Health
Contact Person: Glenn Gilbert
Contact Phone: 360-385-9421
Contact email: GGilbert@co.Jefferson.wa.us
AMOUNT: $63,652.83($33,454.55 in 2025 and$30,198.28 in 2026) PROCESS Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: --- --- Small Works Roster
Sources(s)or Matching Funds , Vendor List Bid
Fund N #131 ✓ REP or REQ
Munis Org/Obj 13156400 Other:
APPROVAL STEPS:
STEP I: DEPARTMENT CERTIFIES CON CE: IC'C S i5.080 AND CHAPTER t j 2 S RCVV.
CERTIFIED: t_ N/A: Oct 8,-2024
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. '/�
CERTIFIED: l= N/A.: E Oct. 8. 2024
Signal re Date
STEP 3: RISK MANAGEMENT REVIEW (will he added electronically through Laserfiche):
Electronically approved by Risk Management on 10/10/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 10/10/2024.
Standard PSA language.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY('F REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL