HomeMy WebLinkAboutCONSENT MOUD and MAUD jail services JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: David Fortino
DATE: January 21, 2025
SUBJECT: HCA PROFESSIONAL SERVICES CONTRACT for MOUD/MAUD in Jails
STATEMENT OF ISSUE:
This HCA Contract for MOUD/MAUD will expand access to medication, and services for individuals with
substance use disorders among the inmate population of the Jefferson County Jail.
ANALYSIS:
This contract provides funding for MOUD/MAUD medications, program staff and supplies, and release and
reentry coordination. This funding expands the substances use disorder services provided in the jail.
FISCAL IMPACT:
The HCA Contract Provides $179,073.00 in funding.
RECOMMENDATION:
Approve HCA PROFESSIONAL SERVICES CONTRACT for MOUD/MAUD in Jails and delegate the
authority to sign off on behalf of the county to Chief of Corrections David Fortino.
REVIEWED BY:
;,!f!!%!� r iI/�/�.�
Mark McC ey, County Administra Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PACE)
CONTRACT WITH: Washington State Healthcare Authority Contract No: K8167
Contract For: PROFESSIONAL SERVICES CONTRACT for MOUDrMAUD,n Jads I e rm 6 months
COUNTY DEPARTMENT: Jefferson County Sheriffs Office
Contact Person: David Fortino
Contact Phone: 360-344-9743
Contact email: dfortmo@co.lefferson we us
AMOUNT: $179,073.00 PROCESS: Exempt from Bid Process
Revenue: N/A Cooperative Purchase
Expenditure: N/A Competitive Sealed Bid
Matching Funds Required: N/A Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # oo1-18o-000 RFP or RFQ
Munis Org/Obj 001-180-000 ✓ Other: State Grant
APPROVAL STEPS:
STEP l: DEPARTMENT CFRTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: a N/A:0
Signature [)ate
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a �: ❑ /
Signature D to
STEP 3: RISK MANAGEMENT REVIEW (will be added electronically through Lasernche):
Electronically approved by Risk Management on 12/31/2024.
State agreement- cannot change.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 1/2/2025.
State language -- cannot change. Looks like the final will be DocuSign.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
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Washington State PROFESSIONAL SERVICES HCA Contract Number: K8167
Health Careuthori CONTRACT for ContractorNendor Contract Number:
MOUDWAUD in Jails
THIS CONTRACT is made by and between the Washington State Health Care Authority, (HCA) and
Jefferson County Sheriffs Office DBA Jefferson County Jail, (Contractor).
CONTRACTOR NAME CONTRACTOR DOING BUSINESS AS(DBA)
Jefferson County Sheriff's Office Jefferson County Jail
CONTRACTOR ADDRESS I Street City State Zip Code
81 Elkins Road Port Hadlock WA 98339
CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR E-MAIL ADDRESS
David Fortino (360) 344-9743 dfortino co.iefferson.wa.us
Is Contractor a Subrecipient under this Contract?
❑YES ONO
HCA PROGRAM HCA DIVISION/SECTION
MOUD in Jails Program DBHR
HCA CONTACT NAME AND TITLE HCA CONTACT ADDRESS
Chelsea Amato Health Care Authority
MOUD in Jails Program Administrator 626 8th Avenue SE
PO Box 45330
Olympia, WA 98504-5330
HCA CONTACT TELEPHONE HCA CONTACT E-MAIL ADDRESS
(360) 725-9592 chelsea.amato(cbhca.wa.gov
CONTRACT START DATE CONTRACT END DATE TOTAL MAXIMUM CONTRACT AMOUNT
December 1, 2024 June 30, 2025 $179,073
PURPOSE OF CONTRACT:
Support a comprehensive treatment program for incarcerated individuals with Opioid Use Disorder(OUD)and Alcohol
Use Disorder(AUD), beginning with screening upon entry and ending with seamless transition to the care in the
community, with use of Medications for Opioid Use Disorder(MOUD) and Medications for Alcohol Use Disorder(MAUD)
at its core.
The parties signing below warrant that they have read and understand this Contract and have authority to
execute this Contract. This Contract will only be binding upon signature by both parties. The parties may
execute this contract in multiple counterparts, each of which is deemed an original and all of which constitute
only one agreement. E-mail (electronic mail) transmission of a signed copy of this contract shall be the same
as delivery of an original.
CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
hief David Fortino
HCA SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
DOCU$19^ed by: ndria Howerton
� `"" �"✓` `� Deputy Contracts Administrator 12/27/2024
Rev 3/13/2024
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Approved as t form only:
1;��ill
for 01/02/2025
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
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TABLE OF CONTENTS
1. Statement of Work (SOW)............................................................................................................5
2. Definitions....................................................................................................................................5
3. Special Terms and Conditions....................................................................................................9
3.1 Performance Expectations ....................................................................................................9
3.2 Term......................................................................................................................................9
3.3 Compensation.....................................................................................................................10
3.4 Invoice and Payment...........................................................................................................10
3.5 Contractor and HCA Contract Managers.............................................................................11
3.6 Legal Notices ......................................................................................................................12
3.7 Incorporation of Documents and Order of Precedence........................................................12
3.8 Insurance ............................................................................................................................13
4. General Terms and Conditions.................................................................................................14
4.1 Access to Data....................................................................................................................14
4.2 Accessibility.........................................................................................................................14
4.3 Advance Payment Prohibited ..............................................................................................15
4.4 Amendments.......................................................................................................................15
4.5 Assignment .........................................................................................................................15
4.6 Attorneys' Fees ...................................................................................................................15
4.7 Change in Status.................................................................................................................15
4.8 Conflict of Interest ...............................................................................................................15
4.9 Conformance.......................................................................................................................16
4.10 Covered Information Protection...........................................................................................16
4.11 Contractor's Proprietary Information....................................................................................17
4.12 Covenant Against Contingent Fees.....................................................................................17
4.13 Debarment..........................................................................................................................17
4.14 Disputes..............................................................................................................................17
4.15 Entire Agreement................................................................................................................18
4.16 Force Majeure.....................................................................................................................18
4.17 Funding withdrawn, Reduced, or Limited.............................................................................18
4.18 Governing Law....................................................................................................................19
4.19 HCA Network Security.........................................................................................................19
4.20 Indemnification....................................................................................................................20
4.21 Independent Capacity of the Contractor..............................................................................20
4.22 Legal and Regulatory Compliance.......................................................................................20
4.23 Limitation of Authority..........................................................................................................21
4.24 No Third-Party Beneficiaries................................................................................................21
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4.25 Nondiscrimination................................................................................................................21
4.26 Overpayments to the Contractor..........................................................................................22
4.27 Pay Equity...........................................................................................................................22
4.28 Publicity...............................................................................................................................23
4.29 Records and Document Review..........................................................................................23
4.30 Remedies Non-Exclusive ....................................................................................................23
4.31 Right of Inspection...............................................................................................................23
4.32 Rights in Data/Ownership....................................................................................................24
4.33 Severability..........................................................................................................................25
4.34 Site Security........................................................................................................................25
4.35 Subcontracting ....................................................................................................................25
4.36 Survival ...............................................................................................................................26
4.37 Taxes..................................................................................................................................26
4.38 Termination .........................................................................................................................26
4.39 Termination Procedures......................................................................................................27
4.40 Transition Obligations..........................................................................................................29
4.41 Treatment of Assets............................................................................................................29
4.42 Waiver.................................................................................................................................30
4.43 Warranties...........................................................................................................................30
Attachment 1: Statement of Work...................................................................................................32
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Recitals
The State of Washington, acting by and through the Health Care Authority (HCA), seeks to
secure comprehensive treatment program for incarcerated individuals with Opioid Use Disorder
(OUD) and Alcohol Use Disorder (AUD); and
Client services, as described in this Contract, are exempt from competitive solicitation (RCW
39.26.125(6)) and Jefferson County Sheriff's Office DBA Jefferson County Jail (Contractor)
seeks to provide such services.
HCA has determined that entering into a Contract with Jefferson County Sheriff's Office DBA
Jefferson County Jail will meet HCA's needs and will be in the State's best interest.
THEREFORE, HCA awards to Jefferson County Sheriff's Office DBA Jefferson County Jail this
Contract, the terms and conditions of which will govern Contractor's providing comprehensive
treatment program for incarcerated individuals with Opioid Use Disorder (OUD) and Alcohol Use
Disorder (AUD).
IN CONSIDERATION of the mutual promises as set forth in this Contract, the parties agree as
follows:
1. STATEMENT OF WORK (SOW)
The Contractor will provide the services and staff as described in Attachment 1: Statement of
Work.
2. DEFINITIONS
"Authorized Representative" means a person to whom signature authority has been
delegated in writing acting within the limits of his/her authority.
"Authorized User" means an individual or individuals with an authorized business need to
access HCA's Confidential Information under this Contract.
"Business Associate" means a Business Associate as defined in 45 C.F.R. § 160.103, who
performs or assists in the performance of an activity for or on behalf of HCA, a Covered Entity,
that involves the use or Disclosure of Protected Health Information (PHI). Any reference to
Business Associate in this Contract includes Business Associate's employees, agents,
"Business Days" means Monday through Friday, 8:00 a.m. to 5:00 p.m., Pacific Time, except
for holidays observed by the state of Washington.
"Centers for Medicare and Medicaid Services" or "CMS" means the federal office under
the Secretary of the United States Department of Health and Human Services, responsible for
the Medicare and Medicaid programs.
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"C.F.R." means the Code of Federal Regulations. All references in this Contract to C.F.R.
chapters or sections include any successor, amended, or replacement regulation. The C.F.R.
may be accessed at http://www.ec.F.R..gov/cqi-bin/EC.F.R.?paqe=browse. .
"Client" means an individual who is eligible for or receiving services through HCA program(s).
"Confidential Information" means information that is exempt from disclosure to the public or
other unauthorized persons under chapter 42.56 RCW or other federal or state laws.
Confidential Information comprises both Category 3 and Category 4 Data as described in
Attachment 4, Section 3 Data Classification, which includes, but is not limited to, Personal
Information and Protected Health Information. For the purposes of this Contract, Confidential
Information means the same as "Data".
"Contract" means this Contract document and all schedules, exhibits, attachments,
incorporated documents and amendments.
"Contract Administrator" means the HCA individual designated to receive legal notices and
to administer, amend, or terminate this Contract.
"Contract Manager" means the individual identified on the cover page of this Contract who
will provide oversight of the activities conducted under this Contract.
"Contractor" means Jefferson County Sheriff's Office DBA Jefferson County Jail, its
employees and agents. Contractor includes any firm, provider, organization, individual or other
entity performing services under this Contract. It also includes any Subcontractor retained by
Contractor as permitted under the terms of this Contract.
"Covered Entity" has the same meaning as defined in 45 C.F.R. 160.103.
"Data" means information produced, furnished, acquired, or used by Contractor in meeting
requirements under this Contract. Confidential Information, Personal Information, and
Protected Health Information are all considered Data for the purposes of this Contract.
"Data Breach" means the acquisition, access, use, or Disclosure of Data in a manner not
permitted under law or by this Contract, including but not limited to the HIPAA Privacy Rule
which compromises the security or privacy of the Protected Health Information, with the
exclusions and exceptions listed in 45 C.F.R. 164.402.
"Designated Record Set" means a group of records maintained by or for a Covered Entity,
that is: the medical and billing records about individuals maintained by or for a covered health
care provider; the enrollment, payment, claims adjudication, and case or medical management
record systems maintained by or for a health plan; or used in whole or part by or for the
Covered Entity to make decisions about individuals.
"Disclosure" means the release, transfer, provision of, access to, or divulging in any other
manner of information outside the entity holding the information.
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"Effective Date" means the first date this Contract is in full force and effect. It may be a
specific date agreed to by the parties; or, if not so specified, the date of the last signature of a
party to this Contract.
"Electronic Protected Health Information" or"ePHI" means Protected Health Information
that is transmitted by electronic media or maintained in any medium described in the definition
of electronic media at 45 C.F.R. § 160.103.
"HCA Contract Manager" means the individual identified on the cover page of this Contract
who will provide oversight of the Contractor's activities conducted under this Contract.
"Health Care Authority" or "HCA" means the Washington State Health Care Authority, any
division, section, office, unit or other entity of HCA, or any of the officers or other officials
lawfully representing HCA.
"HIPAA" means the Health Insurance Portability and Accountability Act of 1996, as codified at
42 USC 1320d-8, as amended, and its attendant regulations as promulgated by the U.S.
Department of Health and Human Services (HHS), the Centers for Medicare and Medicaid
Services, the HHS Office of the Inspector General, and the HHS Office for Civil Rights. HIPAA
inlcudes the Privacy, Security, Breach Notification, and Enforcement Rules at 45 C.F.R. Part
160 and Part 164.
"Individual(s)" means the person(s)who is the subject of PHI and includes a person who
qualifies as a personal representative in accordance with 45 C.F.R. § 164.502(g).
"Information and Communication Technology" or "ICT" means information technology
and other equipment, systems, technologies, or processes, for which the principal function is
the creation, manipulation, storage, display, receipt, or transmission of electronic data and
information, as well as any associated content. Examples include computers and peripheral
equipment; information kiosks and transaction machines; telecommunications equipment;
customer premises equipment; multifunction office machines; software; applications; websites;
videos; and electronic documents.
"Limited Data Set(s)" means a data set that meets the requirements of 45 C.F.R. §§
164.514(e)(2) and 164.514(e)(3).
"Minimum Necessary" means the least amount of PHI necessary to accomplish the purpose
for which the PHI is needed.
"Overpayment" means any payment or benefit to the Contractor in excess of that to which
the Contractor is entitled by law, rule, or this Contract, including amounts in dispute.
"Permissible Use" means only those uses authorized in this Contract and as specifically
defined herein.
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"Personal Information" means information identifiable to any person, including, but not
limited to, information that relates to a person's name, health, finances, education, business,
use or receipt of governmental services or other activities, addresses (including or excluding
zip code), telephone numbers, social security numbers, driver's license numbers, credit card
numbers, any other identifying numbers, and any financial identifiers.
"Proprietary Information" refers to any information which has commercial value and is
either: (1) technical information, including patent, copyright, trade secret, and other proprietary
information, techniques, sketches, drawings, models, inventions, know-how, processes,
apparatus, equipment, algorithms, software programs, software source documents, and
formulae related to the current, future, and proposed products and services; or (2) non-
technical information relating to products, including without limitation pricing, margins,
merchandising plans and strategies, finances, financial and accounting data and information,
suppliers, customers, customer lists, purchasing data, sales and marketing plans, future
business plans, and any other information which is proprietary and confidential. Contractor's
Proprietary Information is information owned by Contractor to which Contractor claims a
protectable interest under law.
"Protected Health Information" or "PHI" means information that relates to the provision of
health care to an individual; the past, present, or future physical or mental health or condition
of an individual; or past, present or future payment for provision of health care to an individual.
45 C.F.R. 160 and 164. PHI includes demographic information that identifies the individual or
about which there is reasonable basis to believe, can be used to identify the individual. 45
C.F.R. 160.103. PHI is information transmitted, maintained, or stored in any form or medium.
45 C.F.R. 164.501. PHI does not include education records covered by the Family Educational
Rights and Privacy Act, as amended, 20 USC 1232g(a)(4)(b)(iv)..
"RCW" means the Revised Code of Washington. All references in this Contract to RCW
chapters or sections include any successor, amended, or replacement statute. Pertinent RCW
chapters can be accessed at: .http://apps.leg.wa.gov/rcw/.
"Regulation" means any federal, state, or local regulation, rule, or ordinance.
"Statement of Work" or "SOW" means a detailed description of the work activities the
Contractor is required to perform under the terms and conditions of this Contract, including the
deliverables and timeline, and is Attachment 1 hereto.
"Subcontract" means any separate agreement or contract between the Contractor and an
individual or entity ("Subcontractor") to perform any duties that give rise to a business
requirement to access the Data that is the subject of this Contract.
"Subcontractor" means a person or entity that is not in the employment of the Contractor,
who is performing all or part of the business activities under this Contract under a separate
contract with Contractor. The term "Subcontractor' means subcontractor(s) of any tier.
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"USC" means the United States Code. All references in this Contract to USC chapters or
sections will include any successor, amended, or replacement statute. The USC may be
accessed at http://uscode.house.gov/
"WAC" means the Washington Administrative Code. All references to WAC chapters or
sections will include any successor, amended, or replacement regulation. Pertinent WACs
may be accessed at: http://app.leg.wa.gov/wac/.
3. SPECIAL TERMS AND CONDITIONS
3.1 PERFORMANCE EXPECTATIONS
Expected performance under this Contract includes, but is not limited to, the following:
3.1.1 Knowledge of applicable state and federal laws and regulations pertaining to
subject of Contract;
3.1.2 Use of professional judgment;
3.1.3 Collaboration with HCA staff in Contractor's conduct of the services;
3.1.4 Conformance with HCA directions regarding the delivery of the services;
3.1.5 Timely, accurate and informed communications;
3.1.6 Regular completion and updating of project plans, reports, documentation and
communications;
3.1.7 Regular, punctual attendance at all meetings; and
3.1.8 Provision of high-quality services.
Prior to payment of invoices, HCA will review and evaluate the performance of Contractor
in accordance with Contract and these performance expectations and may withhold
payment if expectations are not met or Contractor's performance is unsatisfactory.
3.2 TERM
3.2.1 The initial term of the Contract will commence on December 1, 2024, and
continue through June 30, 2025, unless terminated sooner as provided herein.
3.2.2 Work performed without a contract or amendment signed by the authorized
representatives of both parties will be at the sole risk of the Contractor. HCA will
not pay any costs incurred before a contract or any subsequent amendment(s) is
fully executed.
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3.3 COMPENSATION
3.3.1 The parties have determined the cost of accomplishing the work herein will not
exceed $179,073.00, inclusive of all fees, taxes, and expenses. Compensation
for satisfactory performance of the work will not exceed this amount unless the
parties agree to a higher amount through an amendment.
3.3.2 Contractor's compensation for services rendered will be in accordance with the
terms outlined in Attachment 1, Statement of Work.
3.3.3 Contractor travel reimbursement, if any, is included in the total compensation.
Contractor travel reimbursement is limited to the then-current rules, regulations,
and guidelines for State employees published by the Washington State Office of
Financial Management in the Washington State Administrative and Accounting
Manual (http://www.ofm.wa.gov/policy/10.htm); reimbursement will not exceed
expenses actually incurred.
3.4 INVOICE AND PAYMENT
3.4.1 In order to receive payment for services or products provided to a state agency,
Contractor must register with the Statewide Payee Desk at https:Hofm.wa.gov/it-
systems/statewide-vendorpayee-services/receiving-payment-state.
3.4.2 Invoices must describe and document to the HCA Contract Manager's
satisfaction a description of the work performed, the progress of the project, and
fees. All invoices and deliverables will be approved by the HCA Contract
Manager prior to payment. Approval will not be unreasonably withheld or
delayed.
3.4.3 If expenses are invoiced, invoices must provide a detailed breakdown of each
type. Expenses of$50 or more must be accompanied by a receipt.
3.4.4 Invoices must be submitted Chelsea.a mato(a)hca.wa.gov with the HCA Contract
number in the subject line of the email. Invoices must include the following
information, as applicable:
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A. The HCA Contract number;
B. Contractor name, address, phone number;
C. Description of services;
D. Date(s) of delivery;
E. Net invoice price for each item;
F. Applicable taxes;
G. Total invoice price; and
H. Any available prompt payment discount.
3.4.5 HCA will return incorrect or incomplete invoices for correction and reissue.
Payment will be considered timely if made within thirty (30) calendar days of
receipt of properly completed invoices.
3.4.6 Upon expiration of the Contract, any claims for payment for costs due and
payable under this Contract that are incurred prior to the expiration date must be
submitted by the Contractor to HCA within sixty (60) calendar days after the
Contract expiration date. HCA is under no obligation to pay any claims that are
submitted sixty-one (61) or more calendar days after the Contract expiration date
("Belated Claims"). HCA will pay Belated Claims at its sole discretion, and any
such potential payment is contingent upon the availability of funds.
3.5 CONTRACTOR AND HCA CONTRACT MANAGERS
3.5.1 Contractor's Contract Manager will have prime responsibility and final authority
for the services provided under this Contract and be the principal point of contact
for the HCA Contract Manager for all business matters, performance matters,
and administrative activities.
3.5.2 HCA's Contract Manager is responsible for monitoring the Contractor's
performance and will be the contact person for all communications regarding
contract performance and deliverables. The HCA Contract Manager has the
authority to accept or reject the services provided and must approve Contractor's
invoices prior to payment.
3.5.3 The contact information provided below may be changed by written notice of the
change (email acceptable) to the other party.
CONTRACTOR Health Care Authority
Contract Manager Information Contract Manager Information
Name: David Fortino Name: Chelsea Amato
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Title: Chief of Corrections Title: MOUD in Jails Program
Administrator
81 Elkins Road 626 811 Ave SE
Address: Port Hadlock, WA 98339 Address: Olympia, WA 98504
Phone: (360) 344-9743 Phone: (360) 725-9592
Email: dfortino(a)co.jefferson.wa.us Email: Chelsea.amato(a)hca.wa.gov
3.6 LEGAL NOTICES
Any notice or demand or other communication required or permitted to be given under this
Contract or applicable law is effective only if it is in writing and signed by the applicable
party, properly addressed, and delivered in person, via email, by a recognized courier
service, or deposited with the United States Postal Service as first-class mail, postage
prepaid certified mail, return receipt requested, to the parties at the addresses provided in
this section.
3.6.1 In the case of notice to the Contractor:
Attention: David Fortino
Jefferson County Sheriff's Office DBA Jefferson County Jail
81 Elkins Road
Port Hadlock, WA 98339
dfortino(a)co.lefferson.wa.us
3.6.2 In the case of notice to HCA:
Attention: Contracts Administrator
Health Care Authority
Division of Legal Services
Post Office Box 42702
Olympia, WA 98504-2702
contra cts(a)h ca.wa.gov
3.6.3 Notices are effective upon receipt or four (4) Business Days after mailing,
whichever is earlier.
3.6.4 The notice address and information provided above may be changed by written
notice of the change given as provided above.
3.7 INCORPORATION OF DOCUMENTS AND ORDER OF PRECEDENCE
Each of the documents listed below is by this reference incorporated into this Contract. In
the event of an inconsistency, the inconsistency will be resolved in the following order of
precedence:
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3.7.1 Applicable Federal and State of Washington statutes and regulations;
3.7.2 Recitals;
3.7.3 Special Terms and Conditions;
3.7.4 General Terms and Conditions;
3.7.5 Attachment 1: Statement(s) of Work; and
3.7.6 Any other provision, term or material incorporated herein by reference or
otherwise incorporated.
3.8 INSURANCE
Contractor must provide insurance coverage as set out in this section. The intent of the
required insurance is to protect the State should there be any claims, suits, actions, costs,
damages or expenses arising from any negligent or intentional act or omission of
Contractor or Subcontractor, or agents of either, while performing under the terms of this
Contract. Contractor must provide insurance coverage that is maintained in full force and
effect during the term of this Contract, as follows:
3.8.1 Commercial General Liability Insurance Policy- Provide a Commercial General
Liability Insurance Policy, including contractual liability, in adequate quantity to
protect against legal liability arising out of contract activity but no less than
$1 million per occurrence/$2 million general aggregate. Additionally, Contractor is
responsible for ensuring that any Subcontractors provide adequate insurance
coverage for the activities arising out of Subcontracts.
3.8.2 Business Automobile Liability. In the event that services delivered pursuant to
this Contract involve the use of vehicles, either owned, hired, or non-owned by
the Contractor, automobile liability insurance is required covering the risks of
bodily injury (including death) and property damage, including coverage for
contractual liability. The minimum limit for automobile liability is $1,000,000 per
occurrence, using a Combined Single Limit for bodily injury and property
damage.
3.8.3 Professional Liability Errors and Omissions— Provide a policy with coverage of
not less than $1 million per claim/$2 million general aggregate.
3.8.4 Industrial Insurance Coverage
Prior to performing work under this Contract, Contractor must provide or
purchase industrial insurance coverage for the Contractor's employees, as may
be required of an "employer" as defined in Title 51 RCW and must maintain full
compliance with Title 51 RCW during the course of this Contract.
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4. GENERAL TERMS AND CONDITIONS
4.1 ACCESS TO DATA
In compliance with RCW 39.26.180 (2) and federal rules, the Contractor must provide
access to any data generated under this Contract to HCA, the Joint Legislative Audit and
Review Committee, the State Auditor, and any other state or federal officials so authorized
by law, rule, regulation, or agreement and at no additional cost. This includes access to all
information that supports the findings, conclusions, and recommendations of the
Contractor's reports, including computer models and methodology for those models.
4.2 ACCESSIBILITY
4.2.1 REQUIREMENTS AND STANDARDS. Each Information and Communication
Technology (ICT) product or service furnished under this Contract shall be
accessible to and usable by individuals with disabilities in accordance with the
Americans with Disabilities Act (ADA) and other applicable Federal and State
laws and policies, including OCIO Policy 188, et seq. For purposes of this clause,
Contractor shall be considered in compliance with the ADA and other applicable
Federal and State laws if it satisfies the requirements (including exceptions)
specified in the regulations implementing Section 508 of the Rehabilitation Act,
including the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA
Success Criteria and Conformance Requirements (2008), which are incorporated
by reference, and the functional performance criteria.
4.2.2 DOCUMENTATION. Contractor shall maintain and retain, subject to review by
HCA, full documentation of the measures taken to ensure compliance with the
applicable requirements and functional performance criteria, including records of
any testing or simulations conducted.
4.2.3 REMEDIATION. If Contractor claims that its products or services satisfy the
applicable requirements and standards specified in Section 4.2.1 and it is later
determined by HCA that any furnished product or service is not in compliance
with such requirements and standards, HCA will promptly inform Contractor in
writing of noncompliance. Contractor shall, at no additional cost to HCA, repair or
replace the non-compliant products or services within the period specified by
HCA. If the repair or replacement is not completed within the specified time, HCA
may cancel the Contract, delivery, task order, or work order, or purchase line
item without termination liabilities or have any necessary changes made or
repairs performed by employees of HCA or by another contractor, and Contractor
shall reimburse HCA for any expenses incurred thereby.
4.2.4 INDEMNIFICATION. Contractor agrees to indemnify and hold harmless HCA
from any claim arising out of failure to comply with this section.
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4.3 ADVANCE PAYMENT PROHIBITED
No advance payment will be made for services furnished by the Contractor pursuant to
this Contract.
4.4 AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments
will not be binding unless they are in writing and signed by personnel authorized to bind
each of the parties.
4.5 ASSIGNMENT
4.5.1 Contractor may not assign or transfer all or any portion of this Contract or any of
its rights hereunder, or delegate any of its duties hereunder, except delegations
as set forth in Section 4.36, Subcontracting, without the prior written consent of
HCA. Any permitted assignment will not operate to relieve Contractor of any of its
duties and obligations hereunder, nor will such assignment affect any remedies
available to HCA that may arise from any breach of the provisions of this
Contract or warranties made herein, including, but not limited to, rights of setoff.
Any attempted assignment, transfer or delegation in contravention of this
Subsection 4.5.1 of the Contract will be null and void.
4.5.2 HCA may assign this Contract to any public agency, commission, board, or the
like, within the political boundaries of the State of Washington, with written notice
of thirty (30) calendar days to Contractor.
4.5.3 This Contract will inure to the benefit of and be binding on the parties hereto and
their permitted successors and assigns.
4.6 ATTORNEYS' FEES
In the event of litigation or other action brought to enforce the terms of this Contract, each
party agrees to bear its own attorneys' fees and costs.
4.7 CHANGE IN STATUS
In the event of any substantive change in its legal status, organizational structure, or fiscal
reporting responsibility, Contractor will notify HCA of the change. Contractor must provide
notice as soon as practicable, but no later than thirty (30) calendar days after such a
change takes effect.
4.8 CONFLICT OF INTEREST
Contractor represents and warrants that it has not undertaken and will not undertake any
work with third parties that will conflict with the work Contractor is performing for HCA
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under this Contract. In case of doubt, before commencing such activities, Contractor shall
review areas of possible conflict with HCA and obtain HCA's written approval prior to
commencing such activities.
4.9 CONFORMANCE
If any provision of this Contract is in conflict with or violates any statute or rule of law of
the state of Washington, it is considered modified to conform to that statute or rule of law.
4.10 COVERED INFORMATION PROTECTION
4.10.1 Contractor acknowledges that some of the material and information that may
come into its possession or knowledge in connection with this Contract or its
performance may consist of HCA Proprietary Information or Confidential
Information. For the purposes of this section, HCA Proprietary Information and
Confidential Information are together referred to as Covered Information.
4.10.2 Nondisclosure and Non-Use Obligations. In the event of Disclosure of Covered
Information to Contractor by HCA, Contractor agrees to: (1) hold Covered
Information in strictest confidence and to take all reasonable precautions to
protect such Covered Information (including, without limitation, all precautions the
Contractor employs with respect to its own confidential materials); (2) not
disclose any such Covered Information or any other information derived
therefrom to any third party; (3) not make use of Covered Information for any
purpose other than the performance of this Contract; (4) release it only to
authorized employees or Subcontractors requiring such information for the
purposes of carrying out this Contract; and (5) not release, divulge, publish,
transfer, sell, disclose, or otherwise make the information known to any other
party without HCA's express written consent or as provided by law.
4.10.3 Contractors that come into contact with Protected Health Information may be
required to enter into a Business Associate Agreement with HCA in compliance
with the requirements of the Health Insurance Portability and Accountability Act
of 1996, Pub. L. 104-191, as amended by the American Recovery and
Reinvestment Act of 2009 ("ARRA"), Sec. 13400— 13424, H.R. 1 (2009)
(HITECH Act) and any other amendments (HIPAA).
4.10.4 HCA reserves the right to monitor, audit, or investigate the use of Confidential
Information collected, used, or acquired by Contractor through this Contract.
Violation of this section by Contractor or its Subcontractors may result in
termination of this Contract and demand for return of all Confidential Information,
monetary damages, or penalties.
4.10.5 The obligations set forth in this Section will survive completion, cancellation,
expiration, or termination of this Contract.
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4.11 CONTRACTOR'S PROPRIETARY INFORMATION
Contractor acknowledges that HCA is subject to chapter 42.56 RCW, the Public Records
Act, and that this Contract will be a public record as defined in chapter 42.56 RCW. Any
specific information that is claimed by Contractor to be Proprietary Information must be
clearly identified as such by Contractor. To the extent consistent with chapter 42.56 RCW,
HCA will maintain the confidentiality of Contractor's information in its possession that is
marked Proprietary. If a public disclosure request is made to view Contractor's Proprietary
Information, HCA will notify Contractor of the request and of the date that such records will
be released to the requester unless Contractor obtains a court order from a court of
competent jurisdiction enjoining that disclosure. If Contractor fails to obtain the court order
enjoining disclosure, HCA will release the requested information on the date specified.
4.12 COVENANT AGAINST CONTINGENT FEES
Contractor warrants that no person or selling agent has been employed or retained to
solicit or secure this Contract upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bona fide employees or bona fide
established agents maintained by the Contractor for the purpose of securing business.
HCA will have the right, in the event of breach of this clause by the Contractor, to annul
this Contract without liability or, in its discretion, to deduct from the contract price or
consideration or recover by other means the full amount of such commission, percentage,
brokerage or contingent fee.
4.13 DEBARMENT
By signing this Contract, Contractor certifies that it is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded in any Washington
State or Federal department or agency from participating in transactions (debarred).
Contractor agrees to include the above requirement in any and all Subcontracts into which
it enters, and also agrees that it will not employ debarred individuals. Contractor must
immediately notify HCA if, during the term of this Contract, Contractor becomes debarred.
HCA may immediately terminate this Contract by providing Contractor written notice, if
Contractor becomes debarred during the term hereof.
4.14 DISPUTES
The parties will use their best, good faith efforts to cooperatively resolve disputes and
problems that arise in connection with this Contract. Both parties will continue without
delay to carry out their respective responsibilities under this Contract while attempting to
resolve any dispute. When a genuine dispute arises between HCA and the Contractor
regarding the terms of this Contract or the responsibilities imposed herein and it cannot be
resolved between the parties' Contract Managers, either party may initiate the following
dispute resolution process.
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4.14.1 The initiating party will reduce its description of the dispute to writing and deliver
it to the responding party (email acceptable). The responding party will respond
in writing within five (5) Business Days (email acceptable). If the initiating party is
not satisfied with the response of the responding party, then the initiating party
may request that the HCA Director review the dispute. Any such request from the
initiating party must be submitted in writing to the HCA Director within five (5)
Business Days after receiving the response of the responding party. The HCA
Director will have sole discretion in determining the procedural manner in which
he or she will review the dispute. The HCA Director will inform the parties in
writing within five (5) Business Days of the procedural manner in which he or she
will review the dispute, including a timeframe in which he or she will issue a
written decision.
4.14.2 A party's request for a dispute resolution must:
A. Be in writing;
B. Include a written description of the dispute;
C. State the relative positions of the parties and the remedy sought; and
D. State the Contract Number and the names and contact information for the
parties.
4.14.3 This dispute resolution process constitutes the sole administrative remedy
available under this Contract. The parties agree that this resolution process will
precede any action in a judicial or quasi-judicial tribunal.
4.15 ENTIRE AGREEMENT
HCA and Contractor agree that the Contract is the complete and exclusive statement of
the agreement between the parties relating to the subject matter of the Contract and
supersedes all letters of intent or prior contracts, oral or written, between the parties
relating to the subject matter of the Contract, except as provided in Section 4.45,
Warranties.
4.16 FORCE MAJEURE
A party will not be liable for any failure of or delay in the performance of this Contract for
the period that such failure or delay is due to causes beyond its reasonable control,
including but not limited to acts of God, war, strikes or labor disputes, embargoes,
government orders or any other force majeure event.
4.17 FUNDING WITHDRAWN, REDUCED, OR LIMITED
If HCA determines in its sole discretion that the funds it relied upon to establish this
Contract have been withdrawn, reduced or limited, or if additional or modified conditions
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are placed on such funding after the effective date of this contract but prior to the normal
completion of this Contract, then HCA, at its sole discretion, may:
4.17.1 Terminate this Contract pursuant to Section 4.40.3, Termination for Non-
Allocation of Funds;
4.17.2 Renegotiate the Contract under the revised funding conditions; or
4.17.3 Suspend Contractor's performance under the Contract upon five (5) Business
Days' advance written notice to Contractor. HCA will use this option only when
HCA determines that there is reasonable likelihood that the funding insufficiency
may be resolved in a timeframe that would allow Contractor's performance to be
resumed prior to the normal completion date of this Contract.
A. During the period of suspension of performance, each party will inform the
other of any conditions that may reasonably affect the potential for
resumption of performance.
B. When HCA determines in its sole discretion that the funding insufficiency is
resolved, it will give Contractor written notice to resume performance. Upon
the receipt of this notice, Contractor will provide written notice to HCA
informing HCA whether it can resume performance and, if so, the date of
resumption. For purposes of this subsection, "written notice" may include
email.
C. If the Contractor's proposed resumption date is not acceptable to HCA and
an acceptable date cannot be negotiated, HCA may terminate the contract by
giving written notice to Contractor. The parties agree that the Contract will be
terminated retroactive to the date of the notice of suspension. HCA will be
liable only for payment in accordance with the terms of this Contract for
services rendered prior to the retroactive date of termination.
4.18 GOVERNING LAW
This Contract is governed in all respects by the laws of the state of Washington, without
reference to conflict of law principles. The jurisdiction for any action hereunder is
exclusively in the Superior Court for the state of Washington, and the venue of any action
hereunder is in the Superior Court for Thurston County, Washington. Nothing in this
Contract will be construed as a waiver by HCA of the State's immunity under the 11th
Amendment to the United States Constitution.
4.19 HCA NETWORK SECURITY
Contractor agrees not to attach any Contractor-supplied computers, peripherals or
software to the HCA Network without prior written authorization from HCA's Chief
Information Officer. Unauthorized access to HCA networks and systems is a violation of
HCA Policy and constitutes computer trespass in the first degree pursuant to RCW
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9A.90.040. Violation of any of these laws or policies could result in termination of the
contract and other penalties.
Contractor will have access to the HCA visitor Wi-Fi Internet connection while on site.
4.20 INDEMNIFICATION
The Contractor shall defend, indemnify and hold HCA, its officers, officials, employees,
agents and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including all legal costs and attorneys' fees, arising out of or in connection with the
performance of this Agreement, except for injuries and damages caused by the sole
negligence of HCA. HCA's inspection or acceptance of any of the Contractor's work when
completed shall not be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is Subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Contractor and HCA, its officers, officials, employees, agents and Volunteers, the
Contractor's liability hereunder shall be only to the extent of the Contractor's negligence.
4.21 INDEPENDENT CAPACITY OF THE CONTRACTOR
The parties intend that an independent contractor relationship will be created by this
Contract. Contractor and its employees or agents performing under this Contract are not
employees or agents of HCA. Contractor will not hold itself out as or claim to be an officer
or employee of HCA or of the State of Washington by reason hereof, nor will Contractor
make any claim of right, privilege or benefit that would accrue to such employee under
law. Conduct and control of the work will be solely with Contractor.
4.22 LEGAL AND REGULATORY COMPLIANCE
4.22.1 During the term of this Contract, Contractor must comply with all local, state, and
federal licensing, accreditation and registration requirements/standards,
necessary for the performance of this Contract and all other applicable federal,
state and local laws, rules, and regulations.
4.22.2 While on the HCA premises, Contractor must comply with HCA operations and
process standards and policies (e.g., ethics, Internet / email usage, data, network
and building security, harassment, as applicable). HCA will make an electronic
copy of all such policies available to Contractor.
4.22.3 Failure to comply with any provisions of this section may result in Contract
termination.
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4.23 LIMITATION OF AUTHORITY
Only the HCA Authorized Representative has the express, implied, or apparent authority
to alter, amend, modify, or waive any clause or condition of this Contract. Furthermore,
any alteration, amendment, modification, or waiver or any clause or condition of this
Contract is not effective or binding unless made in writing and signed by the HCA
Authorized Representative.
4.24 NO THIRD-PARTY BENEFICIARIES
HCA and Contractor are the only parties to this contract. Nothing in this Contract gives or
is intended to give any benefit of this Contract to any third parties.
4.25 NONDISCRIMINATION
4.25.1 Nondiscrimination Requirement. During the term of this Contract, Contractor,
including any subcontractor, shall not discriminate on the bases enumerated at
RCW 49.60.530(3); Title VI of the Civil Rights Act, 42 U.S.C. §12101 et seq.; the
Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §12101 et seq., and 28
C.F.R. Part 35. In addition, Contractor, including any subcontractor, shall give
written notice of this nondiscrimination requirement to any labor organizations
with which Contractor, or subcontractor, has a collective bargaining or other
agreement.
4.25.2 Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate
and comply with any Washington state agency investigation regarding any
allegation that Contractor, including any subcontractor, has engaged in
discrimination prohibited by this Contract pursuant to RCW 49.60.530(3).
4.25.3 Default. Notwithstanding any provision to the contrary, HCA may suspend
Contractor, including any subcontractor, upon notice of a failure to participate
and cooperate with any state agency investigation into alleged discrimination
prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension
will remain in place until HCA receives notification that Contractor, including any
subcontractor, is cooperating with the investigating state agency. In the event
Contractor, or subcontractor, is determined to have engaged in discrimination
identified at RCW 49.60.530(3), HCA may terminate this Contract in whole or in
part, and Contractor, subcontractor, or both, may be referred for debarment as
provided in RCW 39.26.200. Contractor or subcontractor may be given a
reasonable time in which to cure this noncompliance, including implementing
conditions consistent with any court-ordered injunctive relief or settlement
agreement.
4.25.4 Remedies for Breach. Notwithstanding any provision to the contrary, in the event
of Contract termination or suspension for engaging in discrimination, Contractor,
subcontractor, or both, shall be liable for contract damages as authorized by law
including, but not limited to, any cost difference between the original contract and
the replacement or cover contract and all administrative costs directly related to
the replacement contract, which damages are distinct from any penalties
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imposed under Chapter 49.60, RCW. HCA shall have the right to deduct from
any monies due to Contractor or subcontractor, or that thereafter become due,
an amount for damages Contractor or subcontractor will owe HCA for default
under this provision.
4.26 OVERPAYMENTS TO THE CONTRACTOR
In the event that overpayments or erroneous payments have been made to the Contractor
under this Contract, HCA will provide written notice to Contractor and Contractor will
refund the full amount to HCA within thirty (30) calendar days of the notice. If Contractor
fails to make timely refund, HCA may charge Contractor one percent (1%) per month on
the amount due, until paid in full. If the Contractor disagrees with HCA's actions under this
section, then it may invoke the dispute resolution provisions of Section 4.14, Disputes.
4.27 PAY EQUITY
4.27.1 Contractor represents and warrants that, as required by Washington state law
(Engrossed Substitute Senate Bill 5187, Sec 919 (2023 session), during the term
of this Contract, it agrees to equality among its workers by ensuring similarly
employed individuals are compensated as equals. For purposes of this provision,
employees are similarly employed if(i) the individuals work for Contractor, (ii)the
performance of the job requires comparable skill, effort, and responsibility, and
(iii) the jobs are performed under similar working conditions. Job titles alone are
not determinative of whether employees are similarly employed.
4.27.2 Contractor may allow differentials in compensation for its workers based in good
faith on any of the following: (i) a seniority system; (ii) a merit system; (iii) a
system that measures earnings by quantity or quality of production; (iv) bona fide
job-related factor(s); or (v) a bona fide regional difference in compensation levels.
4.27.3 Bona fide job-related factor(s)" may include, but not be limited to, education,
training, or experience, that is: (i) consistent with business necessity; (ii) not
based on or derived from a gender-based differential; and (iii) accounts for the
entire differential.
4.27.4 A"bona fide regional difference in compensation level" must be (i) consistent with
business necessity; (ii) not based on or derived from a gender-based differential;
and (iii) account for the entire differential.
4.27.5 Notwithstanding any provision to the contrary, upon breach of warranty and
Contractor's failure to provide satisfactory evidence of compliance within thirty
(30) Days of HCA's request for such evidence, HCA may suspend or terminate
this Contract.
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4.28 PUBLICITY
4.28.1 The award of this Contract to Contractor is not in any way an endorsement of
Contractor or Contractor's Services by HCA and must not be so construed by
Contractor in any advertising or other publicity materials.
4.28.2 Contractor agrees to submit to HCA, all advertising, sales promotion, and other
publicity materials relating to this Contract or any Service furnished by Contractor
in which HCA's name is mentioned, language is used, or Internet links are
provided from which the connection of HCA's name with Contractor's Services
may, in HCA's judgment, be inferred or implied. Contractor further agrees not to
publish or use such advertising, marketing, sales promotion materials, publicity or
the like through print, voice, the Web, and other communication media in
existence or hereinafter developed without the express written consent of HCA
prior to such use.
4.29 RECORDS AND DOCUMENT REVIEW
4.29.1 The Contractor must maintain books, records, documents, magnetic media,
receipts, invoices or other evidence relating to this Contract and the performance
of the services rendered, along with accounting procedures and practices, all of
which sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this Contract. At no additional cost, these
records, including materials generated under this Contract, are subject at all
reasonable times to inspection, review, or audit by HCA, the Office of the State
Auditor, and state and federal officials so authorized by law, rule, regulation, or
agreement [See 42 USC 1396a(a)(27)(B); 42 USC 1396a(a)(37)(B); 42 USC
1396a(a)(42(A); 42 C.F.R. 431, Subpart Q; and 42 C.F.R. 447.202].
4.29.2 The Contractor must retain such records for a period of six (6) years after the
date of final payment under this Contract.
4.29.3 If any litigation, claim or audit is started before the expiration of the six (6) year
period, the records must be retained until all litigation, claims, or audit findings
involving the records have been resolved.
4.30 REMEDIES NON-EXCLUSIVE
The remedies provided in this Contract are not exclusive but are in addition to all other
remedies available under law.
4.31 RIGHT OF INSPECTION
The Contractor must provide right of access to its facilities to HCA, or any of its officers, or
to any other authorized agent or official of the state of Washington or the federal
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government, at all reasonable times, in order to monitor and evaluate performance,
compliance, and/or quality assurance under this Contract.
4.32 RIGHTS IN DATA/OWNERSHIP
4.32.1 HCA and Contractor agree that all data and work products produced pursuant to
this Contract (collectively "Work Product") will be considered a "work made for
hire"as defined under the U.S. Copyright Act of 1976 and Title 17 U.S.C. §101 et
seq, and will be owned by HCA. Contractor is hereby commissioned to create the
Work Product. Work Product includes, but is not limited to, discoveries, formulae,
ideas, improvements, inventions, methods, models, processes, techniques,
findings, conclusions, recommendations, reports, designs, plans, diagrams,
drawings, software, databases, documents, pamphlets, advertisements, books,
magazines, surveys, studies, computer programs, films, tapes, and/or sound
reproductions, to the extent provided by law. Ownership includes the right to
copyright, patent, register and the ability to transfer these rights and all
information used to formulate such Work Product.
4.32.2 If for any reason the Work Product would not be considered a "work made for
hire"under applicable law, Contractor assigns and transfers to HCA, the entire
right, title and interest in and to all rights in the Work Product and any
registrations and copyright applications relating thereto and any renewals and
extensions thereof.
4.32.3 Contractor will execute all documents and perform such other proper acts as
HCA may deem necessary to secure for HCA the rights pursuant to this section.
4.32.4 Contractor will not use or in any manner disseminate any Work Product to any
third party, or represent in any way Contractor ownership of any Work Product,
without the prior written permission of HCA. Contractor will take all reasonable
steps necessary to ensure that its agents, employees, or Subcontractors will not
copy or disclose, transmit or perform any Work Product or any portion thereof, in
any form, to any third party.
4.32.5 Material that is delivered under this Contract, but that does not originate
therefrom ("Preexisting Material"), must be transferred to HCA with a
nonexclusive, royalty-free, irrevocable license to publish, translate, reproduce,
deliver, perform, display, and dispose of such Preexisting Material, and to
authorize others to do so. Contractor agrees to obtain, at its own expense,
express written consent of the copyright holder for the inclusion of Preexisting
Material. HCA will have the right to modify or remove any restrictive markings
placed upon the Preexisting Material by Contractor.
4.32.6 Contractor must identify all Preexisting Material when it is delivered under this
Contract and must advise HCA of any and all known or potential infringements of
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publicity, privacy or of intellectual property affecting any Preexisting Material at
the time of delivery of such Preexisting Material. Contractor must provide HCA
with prompt written notice of each notice or claim of copyright infringement or
infringement of other intellectual property right worldwide received by Contractor
with respect to any Preexisting Material delivered under this Contract.
4.33 SEVERABILITY
If any provision of this Contract or the application thereof to any person(s) or
circumstances is held invalid, such invalidity will not affect the other provisions or
applications of this Contract that can be given effect without the invalid provision, and to
this end the provisions or application of this Contract are declared severable.
4.34 SITE SECURITY
While on HCA premises, Contractor, its agents, employees, or Subcontractors must
conform in all respects with physical, fire or other security policies or regulations. Failure
to comply with these regulations may be grounds for revoking or suspending security
access to these facilities. HCA reserves the right and authority to immediately revoke
security access to Contractor staff for any real or threatened breach of this provision.
Upon reassignment or termination of any Contractor staff, Contractor agrees to promptly
notify HCA.
4.35 SUBCONTRACTING
4.35.1 Neither Contractor, nor any Subcontractors, may enter into Subcontracts for any
of the work contemplated under this Contract without prior written approval of
HCA. HCA has sole discretion to determine whether or not to approve any such
Subcontract. In no event will the existence of the Subcontract operate to release
or reduce the liability of Contractor to HCA for any breach in the performance of
Contractor's duties.
4.35.2 Contractor is responsible for ensuring that all terms, conditions, assurances and
certifications set forth in this Contract are included in any Subcontracts.
4.35.3 If at any time during the progress of the work HCA determines in its sole
judgment that any Subcontractor is incompetent or undesirable, HCA will notify
Contractor, and Contractor must take immediate steps to terminate the
Subcontractor's involvement in the work.
4.35.4 The rejection or approval by the HCA of any Subcontractor or the termination of a
Subcontractor will not relieve Contractor of any of its responsibilities under the
Contract, nor be the basis for additional charges to HCA.
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4.35.5 HCA has no contractual obligations to any Subcontractor or vendor under
contract to the Contractor. Contractor is fully responsible for all contractual
obligations, financial or otherwise, to its Subcontractors.
4.36 SURVIVAL
The terms and conditions contained in this Contract that, by their sense and context, are
intended to survive the completion, cancellation, termination, or expiration of the Contract
will survive. In addition, the terms of the sections titled Covered Information Protection,
Contractor's Proprietary Information, Disputes, Overpayments to Contractor, Publicity,
Records and Documents Review, Rights in Data/Ownership, will survive the termination of
this Contract. The right of HCA to recover any overpayments will also survive the
termination of this Contract.
4.37 TAXES
HCA will pay sales or use taxes, if any, imposed on the services acquired hereunder.
Contractor must pay all other taxes including, but not limited to, Washington Business and
Occupation Tax, other taxes based on Contractor's income or gross receipts, or personal
property taxes levied or assessed on Contractor's personal property. HCA, as an agency
of Washington State government, is exempt from property tax.
Contractor must complete registration with the Washington State Department of Revenue
and be responsible for payment of all taxes due on payments made under this Contract.
4.38 TERMINATION
4.38.1 Termination for Default
In the event HCA determines that Contractor has failed to comply with the terms
and conditions of this Contract, HCA has the right to suspend or terminate this
Contract. HCA will notify Contractor in writing of the need to take corrective
action. If corrective action is not taken within five (5) Business Days, or other time
period agreed to in writing by both parties, the Contract may be terminated. HCA
reserves the right to suspend all or part of the Contract, withhold further
payments, or prohibit Contractor from incurring additional obligations of funds
during investigation of the alleged compliance breach and pending corrective
action by Contractor or a decision by HCA to terminate the Contract.
In the event of termination for default, Contractor will be liable for damages as
authorized by law including, but not limited to, any cost difference between the
original Contract and the replacement or cover Contract and all administrative
costs directly related to the replacement Contract, e.g., cost of the competitive
bidding, mailing, advertising, and staff time.
If it is determined that Contractor: (i) was not in default, or (ii) its failure to perform
was outside of its control, fault or negligence, the termination will be deemed a
"Termination for Convenience."
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4.38.2 Termination for Convenience
When, at HCA's sole discretion, it is in the best interest of the State, HCA may
terminate this Contract in whole or in part by providing ten (10) calendar days'
written notice. If this Contract is so terminated, HCA will be liable only for
payment in accordance with the terms of this Contract for services rendered prior
to the effective date of termination. No penalty will accrue to HCA in the event the
termination option in this section is exercised.
4.38.3 Termination for Nonallocation of Funds
If funds are not allocated to continue this Contract in any future period, HCA may
immediately terminate this Contract by providing written notice to the Contractor.
The termination will be effective on the date specified in the termination notice.
HCA will be liable only for payment in accordance with the terms of this Contract
for services rendered prior to the effective date of termination. HCA agrees to
notify Contractor of such nonallocation at the earliest possible time. No penalty
will accrue to HCA in the event the termination option in this section is exercised.
4.38.4 Termination for Withdrawal of Authority
In the event that the authority of HCA to perform any of its duties is withdrawn,
reduced, or limited in any way after the commencement of this Contract and prior
to normal completion, HCA may immediately terminate this Contract by providing
written notice to the Contractor. The termination will be effective on the date
specified in the termination notice. HCA will be liable only for payment in
accordance with the terms of this Contract for services rendered prior to the
effective date of termination. HCA agrees to notify Contractor of such withdrawal
of authority at the earliest possible time. No penalty will accrue to HCA in the
event the termination option in this section is exercised.
4.38.5 Termination for Conflict of Interest
HCA may terminate this Contract by written notice to the Contractor if HCA
determines, after due notice and examination, that there is a violation of the
Ethics in Public Service Act, Chapter 42.52 RCW, or any other laws regarding
ethics in public acquisitions and procurement and performance of contracts. In
the event this Contract is so terminated, HCA will be entitled to pursue the same
remedies against the Contractor as it could pursue in the event Contractor
breaches the contract.
4.39 TERMINATION PROCEDURES
4.39.1 Upon termination of this Contract, HCA, in addition to any other rights provided in
this Contract, may require Contractor to deliver to HCA any property specifically
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produced or acquired for the performance of such part of this Contract as has
been terminated.
4.39.2 HCA will pay Contractor the agreed-upon price, if separately stated, for
completed work and services accepted by HCA and the amount agreed upon by
the Contractor and HCA for (i) completed work and services for which no
separate price is stated; (ii) partially completed work and services; (iii) other
property or services that are accepted by HCA; and (iv) the protection and
preservation of property, unless the termination is for default, in which case HCA
will determine the extent of the liability. Failure to agree with such determination
will be a dispute within the meaning of Section 4.14, Disputes. HCA may withhold
from any amounts due the Contractor such sum as HCA determines to be
necessary to protect HCA against potential loss or liability.
4.39.3 After receipt of notice of termination, and except as otherwise directed by HCA,
Contractor must:
A. Stop work under the Contract on the date of, and to the extent specified in,
the notice;
B. Place no further orders or Subcontracts for materials, services, or facilities
except as may be necessary for completion of such portion of the work under
the Contract that is not terminated;
C. Assign to HCA, in the manner, at the times, and to the extent directed by
HCA, all the rights, title, and interest of the Contractor under the orders and
Subcontracts so terminated; in which case HCA has the right, at its
discretion, to settle or pay any or all claims arising out of the termination of
such orders and Subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination
of orders and Subcontracts, with the approval or ratification of HCA to the
extent HCA may require, which approval or ratification will be final for all the
purposes of this clause;
E. Transfer title to and deliver as directed by HCA any property required to be
furnished to HCA;
F. Complete performance of any part of the work that was not terminated by
HCA; and
G. Take such action as may be necessary, or as HCA may direct, for the
protection and preservation of the records related to this Contract that are in
the possession of the Contractor and in which HCA has or may acquire an
interest.
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4.40 TRANSITION OBLIGATIONS
Contractor must provide for reasonable transition assistance requested by HCA to allow
for the expired or terminated Contract, in whole or in part, to continue without interruption
or adverse effect, and to facilitate the orderly transfer of such services to HCA or its
designees. Such transition assistance will be deemed by the parties to be governed by the
terms and conditions of this Contract, except for those terms or conditions that do not
reasonably apply to such transition assistance.
4.41 TREATMENT OF ASSETS
4.41.1 Ownership
HCA shall retain title to all property furnished by HCA to Contractor under this
Contract. Title to all property furnished by Contractor, for the cost of which the
Contractor is entitled to reimbursement as a direct item of cost under this
Contract, excluding intellectual property provided by Contractor, shall pass to and
vest in HCA upon delivery of such property by Contractor. Title to other property,
the cost of which is reimbursable to Contractor under this Contract, shall pass to
and vest in HCA upon (i) issuance for use of such property in the performance of
this Contract, (ii) commencement of use of such property in the performance of
this Contract, or (iii) reimbursement of the cost thereof by HCA, in whole or in
part, whichever occurs first.
4.41.2 Use of Property
Any property furnished to Contractor shall, unless otherwise provided herein, or
approved in writing by the HCA Contract Manager, be used only for the
performance of and subject to the terms of this Contract. Contractor's use of the
equipment shall be subject to HCA's security, administrative, and other
requirements.
4.41.3 Damage to Property
Contractor shall continuously protect and be responsible for any loss,
destruction, or damage to property which results from or is caused by
Contractor's acts or omissions. Contractor shall be liable to HCA for costs of
repair or replacement for property or equipment that has been lost, destroyed, or
damaged by Contractor or Contractor's employees, agents, or Subcontractors.
Cost of replacement shall be the current market value of the property and
equipment on the date of the loss as determined by HCA.
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4.41.4 Notice of Damage
Upon the loss of, destruction of, or damage to any of the property, Contractor
shall notify the HCA Contract Manager thereof within one (1) Business Day and
shall take all reasonable steps to protect that property from further damage.
4.41.5 Surrender of Property
Contractor will ensure that the property will be returned to HCA in like condition
to that in which it was furnished to Contractor, reasonable wear and tear
expected. Contractor shall surrender to HCA all property upon the earlier of
expiration or termination of this Contract.
4.42 WAIVER
Waiver of any breach of any term or condition of this Contract will not be deemed a waiver
of any prior or subsequent breach or default. No term or condition of this Contract will be
held to be waived, modified, or deleted except by a written instrument signed by the
parties. Only the HCA Authorized Representative has the authority to waive any term or
condition of this Contract on behalf of HCA.
4.43 WARRANTIES
4.43.1 Contractor represents and warrants that its services will be of professional quality
and will be rendered in accordance with prevailing professional standards and
ethics. Services performed by Contractor under this Contract shall be conducted
in a manner consistent with the level of care and skill standard to the industry.
Contractor agrees to immediately re-perform any services that are not in
compliance with this representation and warranty at no cost to HCA.
4.43.2 Contractor represents and warrants that it will comply with all applicable local,
State, and federal licensing, accreditation and registration requirements and
standards necessary in the performance of the Services.
4.43.3 EXECUTIVE ORDER 18-03 — WORKERS' RIGHTS (MANDATORY INDIVIDUAL
ARBITRATION). Contractor represents and warrants that Contractor does NOT
require its employees, as a condition of employment, to sign or agree to
mandatory individual arbitration clauses or class or collective action waivers.
Contractor further represents and warrants that, during the term of this Contract,
Contractor shall not, as a condition of employment, require its employees to sign
or agree to mandatory individual arbitration clauses or class or collective action
waivers.
4.43.4 Any written commitment by Contractor within the scope of this Contract will be
binding upon Contractor. Failure of Contractor to fulfill such a commitment may
constitute breach and will render Contractor liable for damages under the terms
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of this Contract. For purposes of this section, a commitment by Contractor
includes: (i) Prices, discounts, and options committed to remain in force over a
specified period of time; and (ii) any warranty or representation made by
Contractor to HCA or contained in any Contractor publications, or descriptions of
services in written or other communication medium, used to influence HCA to
enter into this Contract.
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ATTACHMENT 1: STATEMENT OF WORK
1. Purpose
Support a comprehensive treatment program for incarcerated individuals with Opioid Use
Disorder (OUD) and Alcohol Use Disorder (AUD), beginning with screening upon entry and
ending with seamless transition to the care in the community, with use of Medications for
Opioid Use Disorder (MOUD) and Medications for Alcohol Use Disorder (MAUD) at its core.
This program contract supports RCW 71.24.599: Opioid use disorder—City and county
jails—Funding. (wa.gov).
Health Equity - This program also intends to address inequities in treatment and recovery
services by providing medically necessary treatment to incarcerated individuals. The
Contractor should understand cultural barriers and provide culturally appropriate services.
Additionally, this program intends to identify stigma and educate to ensure ongoing
collaboration and openness to change.
2. Work Expectations
The Contractor shall ensure funds are responsibly used towards the OUD and AUD
treatment programs in the jail and provide the community standard of care, including, at a
minimum, the following core components:
2.1. General Standards.
2.1.1. 2020 ASAM National Practice Guideline for the Treatment of Opioid Use
Disorder;
2.1.2. Guidelines for Managing Substance Withdrawal in Jails;
2.1.3. For American Indian/Alaska Native (AI/AN) program participants receiving
MOUD/MAUD Services, the Contractor's tribal liaison or designee, shall
coordinate with the program participant's Indian Health Care Provider (IHCP)
to ensure the IHCP can participate in treatment and discharge planning,
including continuity of care in the nearest IHCP clinically appropriate setting
for all AI/AN program participants.
2.2. Intake. The Contractor shall:
2.2.1. Continue MOUD and MAUD for individuals who are already taking these
medications upon entering the facility.
2.2.2. Continue the individual on the same medication at the same dose unless
ordered otherwise by the prescriber based on clinical need (documented in
the individual's medical record) with the exceptions listed below:
2.2.2.1. Injectable long-acting naltrexone may be converted to an
equivalent oral dose until just prior to release at which time the
injectable form shall be restarted.
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2.2.2.2. Injectable long-acting buprenorphine may be converted to an
equivalent oral dose until just prior to release at which time the
injectable form shall be restarted.
2.2.2.3. Oral buprenorphine may be converted among the three
formulations (film, tablet with naloxone, tablet without naloxone).
2.2.2.4. If the individual is not pregnant, methadone may be transitioned to
buprenorphine if the jail is not a licensed Opioid Treatment
Program (OTP) and the nearest OTP is not within reasonable
driving distance from the jail or there is no OTP within reasonable
distance of the individual's release residence.
2.2.2.5. Though MOUD/MAUD may not be discontinued on a policy or
administrative basis because of the presence of other illicit or
controlled substances, administration of the community-based
MOUD or MAUD may be adjusted if clinically necessary due to
pharmacologic risks of drug-drug interaction.
2.2.3. Screen all newly admitted individuals for risk of acute withdrawal from opioids
and alcohol upon intake.
2.2.4. Screen for OUD and AUD without physical dependence (i.e. without a risk of
acute withdrawal) after intake, as long as the delay does not impair the ability
to begin treatment prior to release.
2.2.5. Offer initiation of MOUD treatment to individuals who are physically
dependent on opioids.
2.2.6. Educate individuals on treatment choices and the process for continuation of
access to MOUD/MAUD, during incarceration, and upon release.
2.2.7. Make available and offer treatment for OUD using some formulation of
methadone, buprenorphine, and naltrexone based on a mutually agreed-upon
plan between the prescriber and the individual, with the following exceptions
or caveats:
2.2.7.1. The jail may decline to offer methadone if the jail is not a licensed
OTP, and the nearest OTP is not within reasonable driving distance
from the jail or there is no OTP within reasonable distance of the
individual's release residence.
2.2.7.2. If there is no available buprenorphine provider in the community to
which the individual will release, the Jail must still offer
buprenorphine (tapered over several days) if opioid withdrawal is
clinically indicated.
2.2.7.3. If withdrawal is not clinically indicated and the only reason for
considering discontinuation of buprenorphine is the lack of an
available buprenorphine provider in the community to which the
individual will release, a decision whether or not— or when —to
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discontinue buprenorphine prior to release should be made based
on a plan mutually agreed -upon between the individual and the
prescriber based on the length of time the individual is expected to
remain in the jail, the risks of opioid misuse or overdose during the
incarceration, and the individual's willingness to receive a dose of
an extended release injectable buprenorphine just prior to release
that will provide the individual a safe tapered withdrawal in the
community if no provider is available.
2.2.7.4. Provide naltrexone in oral formulation while the individual is
incarcerated. Offer injectable long-acting naltrexone or
buprenorphine as an option prior to release.
2.2.7.5. Offer oral buprenorphine without naloxone while the individual is
incarcerated but must discharge the individual on a formulation of
buprenorphine with naloxone unless there is a clinical reason not to
do so (e.g., the individual is discharged on injectable
buprenorphine, the individual is allergic to naloxone).
2.2.8. Contractor shall not facilitate forced opioid withdrawal (including withdrawal
using a tapering dose of buprenorphine or methadone) unless the individual
provides an informed refusal of treatment or the individual elects MOUD
treatment with naltrexone, in which case withdrawal is clinically required.
2.2.8.1. In such case, Contractor may use other medications (clonidine,
anti-emetics, anti-diarrheals, analgesics) in place of buprenorphine
or methadone if the individual so chooses or as adjuncts to these
medications, but they may not be the only withdrawal treatment
available.
2.2.8.2. Initiation of buprenorphine or methadone, whether for induction of
treatment or for withdrawal, may not be delayed for administrative
reasons, e.g., unavailability of a prescriber, beyond when they are
clinically indicated to be started.
2.2.9. Offer treatment for withdrawal with benzodiazepines to individuals entering
the facility who are physically dependent on alcohol, if clinically appropriate.
2.2.10. Provide immediate evaluation to individuals at risk for, or in, opioid or alcohol
withdrawal who refuse treatment by a medical or mental health prescriber or
a licensed mental health professional at the masters' level or higher, to
determine if they have decision-making capacity. If they do not, they must be
transported to a community hospital and may not return to the jail until they
are clinically safe to return to the jails AND have regained decision-making
capacity.
2.3. During Incarceration. The Contractor shall:
2.3.1. Offer initiation of MOUD/MAUD to individuals with OUD/AUD not already
identified and/or offered treatment at intake (e.g., individuals with OUD but
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without physical dependence; individuals with AUD who underwent
withdrawal).
2.3.2. Educate individuals on treatment choices and the process for continuation of
access to MOUD/MAUD, during incarceration, and upon release.
2.3.3. Administer methadone and buprenorphine daily or more frequently.
2.3.4. Contractor will not use alternate-day ("Balloon") dosing of buprenorphine.
2.3.5. Offer counseling to individuals for their OUD and/or AUD disorder who are
expected to remain in jail for longer than one month.
2.3.6. Provide MOUD/MAUD not contingent on the individual's willingness to
participate in counseling.
2.4. Release. The Jail must accomplish the following prior to release:
2.4.1. Complete release planning and reentry coordination as soon as possible after
admission to ensure an effective plan is in place prior to release or in the
event of an unexpected release of an individual who needs continued
treatment and services.
2.4.2. Provide at least two (2) doses of naloxone (e.g., Narcan®) or nalmefene
(Opvee®) and training on how to administer the medications to all individuals
with OUD.
2.4.3. Schedule the first community appointment with a treatment facility for
continuation of MOUD or MAUD.
2.4.4. Provide - in hand, upon release, and at no cost to the individual - sufficient
doses of MOUD and/or MAUD to bridge individual until scheduled follow-up
appointment at community treatment facility (does not apply to individuals
treated with injectable MOUD). A thirty (30) day supply is recommended.
2.4.4.1. Inform individuals who are at risk of being released directly from
court, prior to going to court, that they may request to be
transported back to the jail by staff to receive these medications
prior to going home.
2.4.4.2. In situations where an appointment cannot be made, e.g., after-
hours bail-out, give the individual enough medication to last until
the next available appointment at the community treatment facility.
2.4.4.3. In situations where medications cannot be provided upon release,
e.g., unscheduled release at a time when medical staff are not
present in the jail:
2.4.4.3.1. Inform the individual that they may either return to the
jail in the morning to receive bridge medications; or
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2.4.4.3.2. If no medical staff are present the following day, call in
a prescription for the same bridging medication to a
local pharmacy, at no cost to the individual.
2.4.5. Assist Medicaid-eligible individuals to sign-up with Medicaid or assist
individuals whose Medicaid coverage has been terminated to reestablish
coverage.
2.4.6. For any individual with Medicaid coverage, work cooperatively with the
individual's Managed Care Organizations (MCO) to facilitate re-entry,
including but not limited to allowing the MCO's agent timely access to the
facility and the individual.
2.5. Contract Management. The Contractor shall:
2.5.1. Ensure specific tools, such as job descriptions, policies and procedures, and
statements of work, are developed, and staff are adequately trained, to
ensure consistent and appropriate practice.
2.5.2. Attend monthly meetings with HCA Division of Behavior Health and Recovery
(DBHR) program administrator to discuss project contract requirements,
compliance, and problem-solving. Attend additional meetings as required or
deemed necessary by the HCA DBHR program administrator.
2.5.3. Contractor will cooperate with periodic site visits by the HCA DBHR program
administrator or designee and make all relevant records and personnel
available.
2.6. Activities.
2.6.1. Contractor shall expand their current MOUD program and will meet the
standard of care listed in Section 2, by doing the following:
2.6.1.1. Increase on-call provider time to ensure seamless service
delivery and timely care.
2.6.1.2. A case manager will coordinate intake processes,
transportation, and reentry planning, ensuring continuity of
care from jail to the community.
2.6.1.3. Offer long-acting injectable buprenorphine with increased RN
time to dose.
3. Reports.
3.1. Monthly Progress Reports. Reports shall include, but not limited to, the following:
3.1.1. How funding is being spent.
3.1.1.1. Prioritize funding towards efforts to sustain the MOUD/MAUD
program.
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3.1.1.2. Budget updates.
3.1.2. Program details.
3.1.2.1. All components of the standard of care must be met.
3.1.2.2. Share barriers and successes.
3.1.2.3. Technical assistance.
3.1.2.4. Training participation.
3.1.2.5. Staff changes.
3.1.2.6. Additional information as needed.
3.1.3. Ongoing Staff Training
3.1.3.1. Name(s) and date(s) of conference(s) or training event(s) that
pertain to MOUD or MAUD in a jail setting or otherwise
deemed appropriate.
3.1.3.2. Program staff attendance for each conference or training
event.
3.2. Monthly Data Collection Spreadsheet.
3.2.1. The Contractor shall provide the data spreadsheet, filled out completely
with Section 3.2.3 below, using the template provided by HCA and
shared via the Managed File Transfer (MFT) portal.
3.2.2. The Contractor's participation requires performance monitoring activities,
including timely and accurate data reporting to the HCA DBHR. Further
evaluation, including on- and off-site data collection may be conducted
by HCA DBHR or a third party.
3.2.3. The Contractor shall submit a monthly report, template provided by HCA
DBHR, by the 10th day of the month with the following participant
information, (identified as having a current OUD), for the previous month:
3.2.3.1. Full name.
3.2.3.2. Date of birth.
3.2.3.3. Provider One #, SSN or another unique identifier.
3.2.3.4. Date of booking.
3.2.3.5. Date MOUD started: continued or induction?
3.2.3.6. Date of release if applicable.
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3.2.3.7. Schedule first appointment upon release.
3.2.3.8. Which MOUD provided upon release.
3.2.4. Information will be collected via the MFT. It may be shared with The
Department of Social and Health Services Research Data and Analysis
(RDA) division for evaluation purposes.
4. Allowable expenses. The following is a list of allowable expenses. Contractor shall submit
items not on this list to HCA Contract Manager for approval before purchasing.
4.1. Program Staff.
4.1.1. Nursing.
4.1.2. Medical assistants.
4.1.3. Providers, prescribers.
4.1.4. Correctional staff.
4.1.5. Clerical or administrative staff for program reporting and administration.
4.1.6. Care navigators, reentry coordinators, peer support, substance use
disorder professionals, community health workers.
4.2. MOUD/Medications.
4.2.1. Medications for opioid use disorder (MOUD) FDA approved buprenorphine,
(this can include long-acting injectable buprenorphine), methadone and
naltrexone.
4.2.2. FDA approved medications for alcohol use disorder (MAUD).
4.2.3. Naloxone for jail and staff.
4.3. Program Supplies.
4.3.1. Technology:
4.3.1.1. Tablets.
4.3.1.2. Phones.
4.3.1.3. Security.
4.3.1.4. Internet/wi-fi enhancements to allow for telehealth.
4.3.1.5. Other supplies approved by HCA Contract Manager prior to
purchase.
4.3.2. Program Staff Office Needs:
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4.3.2.1. Desk.
4.3.2.2. Chair,
4.3.2.3. Computer.
4.3.2.4. Phone.
4.4. Release and Reentry.
4.4.1. Transportation for program participants upon release to first appointment,
pick up prescription, safe place, etc.
4.4.2. Release kit items such as:
4.4.2.1. Naloxone.
4.4.2.2. Gift cards.
4.4.2.3. Clothing, shoes.
4.4.2.4. Personal hygiene items.
4.4.2.5. Phones.
5. Deliverables Table.
December 1, 2024—June 30, 2025
# Description Due Date Cost Reimbursement
Monthly max
1 Monthly Progress Report December 2024-May 2025: the
10th day of the month following
each month of service Monthly cost
June 2025: With final invoice reimbursement not to
2 Monthly Data Collection December 2024-May 2025: the exceed $11,628 per
Spreadsheet 10th day of the month following month
each month of service
June 2025: With final invoice
Subtotal $162,792
Indirect Cost (10%) $16,281
Total Maximum Cost Reimbursement $179,073
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