HomeMy WebLinkAboutCONSENT HFB Winter Welcoming Center JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway,Clerk of the Board
DATE: �qjjkV T 2I ?e7s
SUBJECT: AGREEMENT re: 2025 Affordable Housing/Homelessness
Grant Funding; Jefferson Interfaith—Winter Welcoming; in the
amount of$10,000
STATEMENT OF ISSUE:
On November 8, 2024 the Housing Fund Board met and reviewed the RFPs received. On
November 18, 2024, the Board of County Commissioners approved the Housing Fund Board's
2024 funding recommendations for Affordable Housing Fund 148, Homeless Housing Fund 149,
1590 and 5386 Funds. One of the recommendations was to fund Jefferson Interfaith—Winter
Welcoming; in the amount of$10,000.
ANALYSIS:
The attached Grant Agreement will provide $10,000 in funds approved by the Board of
County Commissioners on November 18, 2024.
FISCAL IMPACT:
$10,000 from Fund 149.
RECOMMENDATION:
Approve the attached Grant Agreement.
REVIEWED BY:
l l L
Mark McCaul , ounty Administrator Date
CONTRACT REVIEW FORM Clear Fo—71
rm
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Jefferson Interfaith Contract No: JIWW14q
Contract For: Winter Welcoming Center Term: 01/01/25- 12/31/25
COUNTY DEPARTMENT: County Administrator
Contact Person: Carolyn Gallaway
Contact Phone: 022
Contact email: carolyn@co.jefferson.wa.us
AMOUNT: $10,000 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $to,000 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# 149 RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES C L WIT CC 3.&IS.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ❑■ N/A:� I-/& '3S
S gnature Date
STEP 2: DEPARTMENT CERTIFIES E PERSON PROPOSE OR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EEN ED BY AN / FEDERAL, STATE, OR LOCAL
AGENCY. /
CERTIFIED: ❑ N/A:
'Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically throu(yh Laserfiche):
Electronically approved by Risk Management on 1/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 1/16/2025.
Thank you for making the changes.
STEP S: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS LU
STEP 7: SUBMIT TO BOCC FOR APPROVAL Zz
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Grant Agreement by and Between Jefferson County
and
Jefferson Interfaith Action Coalition—Winter Welcoming Center
For Affordable Housing/Homelessness Services Grant Funding
WHEREAS, RCW 36.22.250 authorizes the use of SSB 5386 a recording fee surcharge to
provide funding for affordable housing services, homeless housing and assistance, and local
homeless housing and assistance; and
WHEREAS,RCW 82.14.530 authorizes the use of SHB 1590 sales tax revenues tosupport
affordable housing; and
WHEREAS, RCW 82.14.540 authorizes the use of SHB 1406 sales tax revenues to support
affordable housing; and
WHEREAS, on September 3, 2024 the Board of County Commissioners approved funding
levels and authorized the release of a Request for Proposals for the funds collected pursuant
to the above cited RCW's; and
WHEREAS, on November 18, 2024 the Board of County Commissioners approved the
Housing Fund Board's recommendation for 2025 funding;
NOW, THEREFORE, Jefferson County, a political subdivision of the State of Washington
("County"), and Jefferson Interfaith Action Coalition, a non-profit corporation in
Washington State("Recipient"), in consideration of the mutual benefits, terms, and
conditions hereinafter specified, do hereby agree as follows:
1. Grant Commitment. A grant of funds is hereby made to recipient for use of the Project
described in Section 2.The approved maximum amount of the grant shall be$10,000, all
coming from Fund 149. Payment of grant funds shall be made upon the submission of
appropriate invoices pursuant to Section 3.
2. Project Description, Schedule and Budget.
a. The scope of work for the Project is described in Exhibit A, attached.
b. The Project begins on January 1,2025 and shall be completed by December 31,2025.
c. The budget for the Project is described in Exhibit B, attached.
3. Payment. Expenses incurred on the Project, as described in Section 2, by the Project's
consultants, contractors, suppliers, or recipient's staff shall be submitted to the County
Administrator's Office by recipient using a detailed invoice that includes all of the
following:
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 1 of 21
a. Each detailed invoice shall show individual items followed by the total amount
incurred and the amount eligible for reimbursement under this Grant Agreement.
Recipient may submit such invoices to the County once per month during the course
of the Project for work completed. All invoices shall be submitted no later than 30
days after project completion; and,
b. The county shall review and approve invoice payments. Payments will be limited to
the monies that are available under This Grant Agreement as described in Section 1.
Such invoices, once approved, will be paid using the County's normal bill paying
process and cycle.
4. Compliance with Laws. Recipient shall, in completing its project under this Grant
Agreement, faithfully observe and comply with all federal,state,and local laws,
ordinances, and regulation, applicable to the work to be completed under this Grant
Agreement.
5. Indemnity
The recipient shall defend, indemnify and hold the County, its officers, officials,
employees, agents and volunteers (and their marital communities)harmless from any
claims, injuries, damages, losses or suits, including attorney's fees, arising out of or
resulting from the acts, errors or omissions of the recipient in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the
County. Should a court of competent jurisdiction determine this Agreement is subject to
RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
recipient and the County, its officers, officials, employees, agents and volunteers (and
their marital communities)the recipient's liability, including the duty and cost to
defend, shall be only for the recipient's negligence. It is further specifically understood
that the indemnification provided constitutes the recipient's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This
waiver has been mutually negotiated by the parties. This section shall survive the
expiration or termination of this Agreement.
6. Required Insurance Coverages.
a. Commercial General Liability.
1) Recipient shall maintain commercial general liability coverage on a form
acceptable to Jefferson County Risk Management for bodily injury, personal
injury, and property damage, in an amount not less than two million dollars per
occurrence ($2,000,000) and an aggregate of not less than four million dollars
($4,000,000), for bodily injury, including death, and property damage.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 2 of 21
2) The commercial general liability insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
i. Broad form property damage, with no employee exclusion;
ii. Person injury liability, including extended bodily injury;
iii.. Broad form contractual/commercial liability,including completed
operations and product liability coverage;
iv. Premises -operations liability (M&C);
v. Independent contractors and subcontractors;and,
vi. Blanket contractual liability.
3) Recipient's commercial general liability policy shall include employer's liability
coverage.
4) The County and its elected officials, officers and employees shall be named as an
additional insured party under this insurance policy.
b. Automobile Liability. Recipient shall maintain business automobile Liability
insurance on a form acceptable to Jefferson County Risk Management with a limit of
not less than a combined single limit of$1,000,000 each occurrence. Coverage shall
include owned, hired, and non-owned automobiles.
c. Workers' Compensation (Industrial Insurance). Recipient shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term
of this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request. If the County incurs any cost to enforce the provisions of
this subsection, all costs and fees shall be recoverable form recipient.
1) Recipient shall provide Workers' Compensation and Employer's Liability on a
state approved policy form providing benefits as required by law with employer's
liability limits no less than $1,000,000 per accident or disease.
2) This coverage shall extend to any contractor or subcontractor that does not have
their own workers' compensation and employer's liability insurance.
7. Recipient expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction, which would otherwise be
applicable in case of such claim.
8. General Insurance Requirements.
a. Insurance coverage shall be evidenced by one of the following methods:
1) Certificate of insurance; or,
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 3 of 21
2) Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
b. Any deductibles or self-insured shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County,
the insurer shall reduce or eliminate deductibles or self-insured retention, or recipient
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
c. Failure of recipient to take out or maintain any required insurance shall not relieve
recipient from any liability under this agreement, nor shall the insurance requirements
be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
d. Recipient's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies so affected shall protect all the parties and shall be
primary coverage for all losses covered by the above described insurance.
e. Insurance companies issuing recipient's insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies)
for payment of any premiums or for assessments under any form of insurance policy.
f. All deductibles in recipient's insurance policies shall be assumed by and be at the sole
risk of recipient.
g. Any judgments for which the County may be liable, in excess of insured amounts
required by this agreement, or any portion thereof, may be withheld from payment
due, or to become due, to recipient until recipient shall furnish additional security
covering such judgment as may be determined by the County.
h. Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any
insurance policy recipient shall provide to comply with this Agreement.
i. The County may, upon recipient's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to recipient.
j. Recipient shall provide a copy of all insurance policies specified in this Agreement.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 4 of 21
k. Written notice of cancellation or change in recipient's insurance required by this
Agreement shall reference the project name and agreement number and shall be
mailed to the County at the following address: Jefferson County Risk Management,
P.O. Box 1220, Port Townsend, WA 98368.
1. Recipient's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance or self-insurance programs covering the
County, its elected and appointed officers, officials, employees and agents.
in. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees or agents.
n. Recipient's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
o. Recipient shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All
insurance coverage for subcontractors shall be subject to all the requirements stated
in this Agreement. The insurance limits mandated for any insurance coverage
required by this Agreement are not intended to be an indication of exposure nor are
they limitations on indemnification.
p. Recipient shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,and
endorsements expiring before completion of services will be promptly replaced.
q. Recipient shall place insurance with insurers listed to business in the State of
Washington and having A.M.Best Company ratings of no less than A-,with the
exception that excess and umbrella coverage used to meet the requirements for limits
of liability or gaps in coverage need not be place with insurers or re-insurers licensed
in the State of Washington.
r. Certificates of insurance as required by this Agreement shall be delivered to the
County within fifteen(15)days of execution of the Agreement. To the extent a
certificate lists or refers to any endorsements solely by name. description or number
it shall be the responsibility of recipient to obtain and provide to Jefferson County
Risk Management a full and complete copy of the texts of such endorsements.
s. The County shall be named as an"additional insured" on all insurance policies
required by this Agreement.
t. Recipient shall furnish the County with properly executed certificates of insurance
that,at a minimum, shall include:
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 5 of 21
1) The limits of coverage;
2) The project name and agreement number to which it applies;
3) The certificate holder as Jefferson County,Washington and its elected officials,
officers, employees and agents with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368;and,
4) A statement that the insurance policy shall not be cancelled or allowed to expire
except on thirty (30) days prior written notice to the County.
9. Independent Contractor. Recipient and the County agree that recipient is an independent
contractor with respect to the project to be completed pursuant to this Grant Agreement.
Nothing in this Grant Agreement shall be considered to create the relationship of
employer and employee between the parties hereto.Neither recipient nor any employee of
recipient, nor any subcontractor of recipient shall be entitled to any benefits accorded to
County employees by virtue of their services on the project to be completed under this
Grant Agreement. The County shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the State industrial
insurance program, or otherwise assuming the duties of an employer with respect to
recipient, or any employee, representative of agent of recipient, or any contractor of
recipient.
10.Subcontracting Requirements.
a. Recipient Owns Contract Performance. Recipient is responsible for meeting all terms
and conditions of this Agreement including standards of service, quality of materials
and workmanship, costs and schedules. Failure of a subcontractor to perform is no
defense to a breach of this Agreement. Recipient assumes responsibility for all
liability for the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between recipient and any
subcontractors or between subcontractors must be resolved with involvement of any
kind on the part of the County and without detrimental impact on the delivery of
contracted goods and services.
11.Legal and Regulatory Compliance. While performing under this Agreement, recipient,
subcontractors,and their employees are required to comply with all applicable local,state
and federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 6 of 21
b. State and Federal Anti-Discrimination Laws.
12.Termination.
a. Termination by the County.
1) Should recipient default in providing services under this Agreement or materially
breach any of its provisions, the County may terminate this Agreement upon ten
(10) days written notice to recipient.
2) Recipient shall have the right and opportunity to cure any such material breach
within the ten(10) day period.
3) The County may terminate this Agreement upon immediate notice to recipient.
recipient will be reimbursed for services expended up to the date of termination.
4) This Agreement may be terminated or amended, in whole or in part,by the County
upon thirty(30)days written notice in the event expected or actual revenue in Funds
148 and/or 149 is reduced or limited in anyway.
b. Termination by recipient.
1) Should the County, its staff, employees, agents and/or representatives default in
the performance of this Agreement or materially breach any of its provisions,
recipient, at its option, may terminate this Agreement by giving ten (10) days
written notice to the County representative.
2) The County shall have the right and opportunity to cure any such material
breach within the ten (10) day period.
c. Termination Without Cause. This Agreement may be terminated without cause at any
time by either party subject to a sixty (60) day advance written notice of such
termination to the other party.
13.No Harassment or Discrimination. Recipient and any contractors/subcontractors will not
discriminate against any person in the performance of work under this agreement or in
the selection and retention of employees or procurement of materials or supplies on the
basis of age, sex, marital status, sexual orientation, religion, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental,
or physical disability or the use of a trained guide dog or service animal by a person with
a disability, unless based on a bonafide occupational qualification.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 7 of 21
14.Contract Expiration. This contract will run until the project is complete and until the
County has made all payments required under this Grant Agreement, except that the
project must be completed no later than the date listed in Paragraph 2.b. above, unless
extended by mutual agreement.
15.Failure to Appropriate. Recipient acknowledges that the County may only appropriate
monies in the current year and in a manner consistent with Paragraph 1 above. The
County agrees to appropriate monies to fund this Grant Agreement unless emergency
circumstances prevent the County from doing so. Any monies to be paid by the County
to recipient for this grant are subject to appropriation by the County Commission.
16.Integrated Agreement. This Grant Agreement represents the entire and integrated
agreement between the County and recipient and supersedes all prior negotiations,
representation, or agreements written or oral.
17. Modification of this Agreement. This Agreement may be amended or supplemented only
by a writing that is signed by duly authorized representatives of all parties.
18.No Assignment. Recipient shall not sell,assign, or transfer any rights obtained by this
Agreement without the express written consent of the County.
19.Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application of this Agreement shall not be affected
and shall be enforceable to the fullest extent permitted by law.
20.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean,that any provision in this Agreement is for the benefit of any
person or entity who is not a Party.
21.Controlling Law. It is understood and agreed that this Agreement is entered into in the
State of Washington. This Agreement shall be governed by and construed in accordance
with the laws of the United State, the State of Washington and the County of Jefferson,
as if applied to transactions entered into and to be performed wholly within Jefferson
County, Washington between Jefferson County residents. No party shall argue or assert
that any state law other than Washington law applies to the governance or construction
of this Agreement.
22.Reports: An annual report form will be due no later than January 31, 2026. The report
form will be distributed before the end of the year. Non-compliance may result in no
funds awarded in the future.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 8 of 21
(SIGNATURES APPEAR ON THE FOLLOWING PAGE)
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 9 of 21
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to
be executed this day of 2025.
Jefferson County Jefferson Interfaith
Board of Commissioners
Signature Date
Printed Name/Title
By:
Heidi Eisenhour,Chair Date
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form only:
V,9/ for 01/16/2025
Philip C. Flunsucker Date
Chief Civil Deputy Prosecuting Attorney
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 10 of 21
EXHIBIT A - SCOPE OF WORK
Recipient has been awarded [Blank] (the"Award"), after recommendation by the Housing Fund
Board. Recipient shall use the Award consistently with its response to the request for proposal
submitted to the Housing Fund Board during the 2025 cycle.
A true and correct copy of the recipient's response to the request for proposal is attached as
Exhibit C.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 11 of 21
EXHIBIT B—BUDGET
Recipient only shall use the Award for the purposes identified in its request for proposal
submitted to the Housing Fund Board during the 2025 cycle.
Recipient shall invoice the County consistent with Section 3 of this agreement.
Applicant: Recipient
Contact: Pastor Paul Heins
Address: 1111 Franklin St,Port Townsend, WA 98368
Phone: 435-881-9337
Email: pastorpaul@f
pcpt.org
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 12 of 21
EXHIBIT C - RFP
Application
AFFORDABLE AND SUPPORTIVE
HOUSING & HOMELESS HOUSING
AND ASSISTANCE FUNDS
For use from January 1, 2025 to December 31, 2025
GENERAL INFORMATION—It is understood that if awarded funding for this period, there is no guarantee of
future funding beyond this award.
We estimate the available funding for this period to be approximately $165,000 for 5386 Homeless Housing and
Assistance (operating) funds; $840,000 for 1590 Affordable and Supportive Housing development funds; and first
year operating funds; and $560,000 for 1590 Affordable and Supportive Housing operating funds. Note that 1590
operating funds may be used for all housing-related services.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 13 of 21
Name of Project or Program Winter Welcoming Center
Requested total amount for this application: S $15,000
Area of the County to be served: East Jefferson Count
Name of Applicant/Agency: Jefferson Interfaith Action Coalition Federal Tax 11) 1_: 83-3191427
Contact Person: Paul Heins Title: JIAC Board Member; WWC Steering Committee
Address: np Franklin St. city: Port Townsend
State: - WA Zip: 98368
Phone Number: (435)881-9337 Fax Number:
E-mail: pastorpaul@fpcpt.org
CERTIFICATION by Authorized Agency Representative(Board President, CEO, or another person authorized to
bind the agency in a contract).
Name of Authorized Agency Representative (print): Paul Heins
Title: JIAC Board Member;WWC Steering Committee
• Applicant certifies that these funds will be used as described in this application unless a change has been
mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive
amendment requests will also require the approval of the Housing Fund Board("HFB").
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to housing funds.
a Friday, October 18, 2024
Signature of Authorized Agency Representative Date
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 14 of 21
AFFORDABLE AND SUPPORTIVE HOUSING '
& HOMELESS HOUSING AND ASSISTANCE FUNDS
GRANT APPLICATION FOR THE
JEFFERSON INTERFAITH ACTION COALITION E LV O M I N GCINTIR
WINTER WELCOMING CENTER
AMOUNT REQUESTED: $15,000
A. PROJECT DESCRIPTION 1111IRSON Iti1ERNN i(TION C041110M
Provide a brief description of the Project "`
The Winter Welcoming Center(WWC) offers a warm and
hospitable space for those who are in need of shelter during the cold months of mid-November
through mid-April.We are open 8:30am- 12:30pm (longer when the weather is severe), 7 days a
week.
We provide warmth,WiFi, use of computers, refreshments, and fellowship. We also distribute donated
clothes, shoes, sleeping bags, and more to our guests. We distribute shower tokens and laundry
vouchers, and to the extent possible, work to connect our clients with needed services in the county.
We have a commitment to inclusion and compassion to all who walk through our doors.
Project goals and expected outcomes
Eligible use: 5386 Operating Funds - Outreach services for homeless individuals and families
We are a frontline outreach that serves the unhoused population,both individuals and families,
providing shelter, community, and support at a vulnerable time, and therefore we believe we fall under
the eligibility guidelines for these funds. We believe that this outreach also coheres closely to the
objectives of the Five Year Homeless Housing Plan("identify and engage people experiencing
homelessness"and playing an important part of the "efficient homeless crisis response system").
The Jefferson Interfaith Action Coalition has successfully carried out this work for six seasons,
weathered the covid crisis, and is currently preparing for it's seventh season. The requested funds are
needed to make this season a reality. The WWC has evolved from a temporary emergency action to a
trusted and needed part of the web of community services that reach the most vulnerable population of
Jefferson County at a time when they are most in need.
Last season alone we served 3640 guests (see below under"Impact") and anticipate a similar or greater
number for those served this coming season.
B. APPROACH
Jefferson Interfaith Action Coalition is a registered 501(c)(3) that seeks to mobilize people of any
spiritual walk to action. Formed in response to issues of immigration, a gathering of individuals from
different faith walks joined together to nurture positive awareness and change. Drawing on the resources
of our faith traditions, learning from each other, inspired by and in partnership with the broader
community, we work to support justice,peace, and human worth.
We began the Winter Welcoming Center when the need for a warming center during the winter months
became more and more apparent now 7 years ago.
Email:jeffersoninterfaithaction@gmail.com,Tel: 360-385-2525 x101
HOUSING FUND BOARD 2025 GRANT Fl% D1NC�J FFER$ON INTF�RFAITH WINTER WELCOMING Page 15 of 21
Web: ief�ersoninterfait actlon.orq/wwc
Our model has has evolved from a single staff monitor supported by a volunteer from the community to
2 staff monitors present during all of our open hours. Our services have also grown(e.g.offering laundry
vouchers and shower tokens). For this and the previous three seasons,the WWC has been located in the
Pope Marine Building on Water Street in Port Townsend. The city has been a very gracious partner in
providing that space rent free, and this will continue for this season as well.
Our vision is to continue to grow in not only providing warmth and safety, but as a place of connection
to needed resources and community. The funds requested will"move the needle"in that it will
significantly further the WWC's transition from a temporary band-aid to a permanent, trusted, and
reliable partner in the community as it serves the unhoused population in Jefferson Co.
The funds are needed for this season, and will be utilized during the 2025 calendar year. We have
already received a grant from the First Federal Foundation. We are participating in the current Jefferson
Gives campaign, and funds have been and will continue to be raised from from private individuals and
communities of faith that make up the circle of the Jefferson Interfaith Action Coalition. With these
resources, we believe we can successfully carry out our mission.
Availability of funds will be key to determining the number of hours we will be able to remain open and
the number of supportive services we will be able to provide. We are ready to go.
C. IMPACT
To succinctly present our positive impact in numbers:
Winter Welcoming Center Summary,Season —2023-2024
November 16, '23-April 14, `23 (last day of Service)
2022-23 season comparison
Avg Guests/Day 24.6 22.0
Total Guests 3640 3060
Laundry vouchers distributed 596 554
Also distributed: shower tokens, gift cards, clothes, shoes, misc camping gear, items
We were open 152 days which equates to 608 base hours of service plus the hours on days when we
stayed open for extended hours due to extreme weather. In addition, during the severe weather last
January, at the request of the Department of Emergency Management, we served as a 24 hour emergency
shelter, and worked with them(and others)to remain open 24 hours a day for nine straight days.
As an urgent need shelter and support for those who are unhoused,we believe our services have a
positive impact on the Homeless System Performance Measures which prioritize unsheltered homeless
households. By providing a place to go,basic support services, and opportunity to connect with other
resources in the community,we play an important role in supporting the move from being unhoused to
housed.
This outreach connected well beyond those supported by the COAST/Olycap overnight shelter at the
American Legion. In partnership with the overnight shelter,there is someplace to go 24/7 when it's cold.
As suggested by the comparison with the previous season,the need is not going away.
Email:jeffersoninterfaithaction@gmail.com,Tel:360-385-2525 x101
HOUSING FUND BOARD 2025 GRANT Fl! DJNC�J FFER$ON INTERFAITH WINTER WELCOMING Page 16 of 21
Web: ief�ersonlnterfalthactlon.orq/wwc
In addition, our staff has employed a number of previously homeless individuals, a few of whom had
been served by the WWC while they were homeless. We played an important part in moving them from
homelessness to stability in housing.
We are not using any matching funds. The funds (hopefully) awarded from this grant will,together with
the other grants we have been awarded or are pursuing and private donations, will carry us through our
sixth season.
D. PROJECT BUDGET FOR THE WINTER WELCOMING CENTER, SEASON 7
(NOVEMBER 2024-APRIL 2025)
Grants
Incoming Reserves/Past
Private Fundraising $15,000 In-hand
First Federal.Foundation $5,000 Received
Give Jefferson $10,000 Pending
Affordable and Supportive
Housing& Homeless $15,000 Pending
Housing and
AssistanceFunds
Private Donations $3,500
Total $48,500
Winter Welcoming Center
Staff $34,000
Supplies $7,500 Food/Refreshments, Equipment,Admin etc
Vouchers $6,000 Laundry
Misc Expenses $1,000 Fees, Permits, phone, etc
,Use of the Pope Marine Bldg from the City of
Rent $0 Port Townsend
Wifi/Utilities provided by City of Port
Townsend
Non-Cash Distributions
Volunteer Support $0 Supports the staff during open hours; provides
coverage for lunch hours and breaks
Clothes,Shoes, Camping $0 As available from donations
Gear, Gas/Grocery Cards ;
WWC Total Expenses $48,500
With regard to insurance coverage, the Winter Welcoming Center has been covered under the policy of
First Presbyterian Church, Port Townsend, which has acted as a facilitating agent for the WWC. The
most recent COI is attached.
Email:jeffersoninterfaithaction@gmail.com,Tel:360-385-2525 x101
HOUSING FUND BOARD 2025 GRANT FLODJNC?fEFFER$ON INTERFAITH WINTER WELCOMING Page 17 of 21
ebb: ieftersonlnterfalt actlon.orq/wwc
SPECIFIC INFORMATION
Please separately tab each section of the application submission as to Project or Program Description, Capacity,
Alignment, Approach, Impact of Funds, Budget.
PROJECT DESCRIPTION
• Name of Project or Program: Winter Welcoming Center
• Amount requested: 15,000
• Provide a brief description of the Project or Program: (LIMIT 200 WORDS)
• Specify the Project or Program goals and expected outcomes. Specify the measures of success by which the
Project or Program will be assessed. (LIMIT 300 WORDS)
• Specify the number of units of housing to be created or number of individuals who will be served by the Project
or Program.
Threshold Requirements:
• Identify the specific eligible use(s)under 5386 and/or 1590 for which the Project or Program qualifies, as
listed on pages two through four of the RFP. If you are submitting for both operating and development
funds,please submit separate budgets for each.
5386 Operating Funds.
1590 Development Funds:
1590 Operating Funds.
• Provide a brief description of recent, relevant and successful experiences in delivering similar programs
and/or projects.
• Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless
Housing Plan and the community outreach conducted for the project or program. (LIMIT 400 WORDS)
A. APPROACH- Completeness of Proposal and Readiness (5 Points) (LIMIT 400 WORDS)
B. IMPACT OF FUNDS-Leverage of Other Funds and Number of Persons Assisted
(10 Points)(LIMIT 400 WORDS)
C. PROJECT OR PROGRAM BUDGET—A Feasible Financial Plan (5 Points)
BUDGET FORMS
Funding period begins January 1,2025, and ends December 31,2025. Please use the attached budget
templates. If you need additional space,you may insert rows. "Proposal"refers to the funds requested from
these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional
categories. Justification for budget items must be specific, and that same specificity should be reflected in
subsequent billings. A maximum 10%Administration fee is allowed for projects if needed, however,
Administration fees are not allowed for Capital Projects.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 18 of21
CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES
Financing Categories Estimate Basis of Estimate
Total Acquisition Costs $
Construction $
Construction Fees $
Financing Fees and $
Charges
Guarantees and Reserves $
Developers Fee $
Subtotal $
TOTAL $
SOURCES
Financing Categories Estimator Indicate if Committed or Application has been made. If not made
indicate date application is to be submitted
Private Loan $
Jefferson County Funds $
Public Sources(State or $
Federal Funds
Foundations $
Donations $
Low Income Housing $
Tax Credits(indicate 9%
or 4%
Historic Tax Credits $
New Market Tax Credits $
Gap if an $
TOTAL $
Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures
in your capital budget(s). (LIMIT 300 WORDS)
PROGRAM OPERATING BUDGET
DATES
Budget Categories Program Proposal Justification Prioritv
Salaries $ $
Benefits $ $
Rental Subsidies $ $
Utilities $ $
Insurance $ $
Food/Supplies $ $
Furnishings/Equipment $ $
Repair/Maintenance $ $
Transportation(explain) $ $
Subtotal $ S
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 19 of 21
Administration (1o%max.) $ $
TOTAL $ $
If your Project or Program includes salaries and benefits, please list position(s)and FTE to be paid by these funds
(FTE should be that percenta a of time the em to ee is dedicated to this Project or Program):
Position Salary Benefits FTE
FUNDING SOURCES FOR THE PROGRAM in 2025
Funding Sources Awards Awards Indicate if Committed or
20XX 20XX Application has been made.
Public Sources $ $
(State or Federal
Funds
Private Donations $ $
Foundation Grants $ $
United Campaigns $ $
Other $ $
Other $ $
TOTAL $ $
Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed
expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your
Project or Program, what are the items you are requesting?(LIMIT 300 WORDS)
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 20 of 21
ACORD CERTIFICATE OF LIABILITY INSURANCE Date1(MM/DD/YR)
1/21/23
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE
OR PRODUCER AND THE CERTIFICATE HOLDER.
IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If
SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies require an endorsement.A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsements.
PRODUCER CONTACT Gina Ferguson or Jessica Eusebio
Heffernan Insurance Brokers NAME:
PHONE FAX
1350 Carlback Avenue A/C No Ext: 925-934-8500 A/C No: 925-934-8278
Walnut Creek,CA 94596 EMAIL CA License#0564249 ADDRESS: ginafCa)heffins.com or iessicae(a)heffins.com
INSURER(S)AFFORDING COVERAGE NAIC#
INSURED INSURER A: Church Mutual Insurance Company 18767
First Presbyterian Church INSURER B:
I I I I Franklin St. INSURER C:
Port Townsend,WA 98368 INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.
NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE
ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF
SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INTR TYPE OF INSURANCE NSR WVD POLICY NUMBER POLICY EFF POLICY EXP
(MM/DD/YYYY) (MM/DD/VYVY LIMITS
A X COMMERCIAL GENERAL LIABILITY X 0354777-02-412741 06/01/23 06/01/24 EACH OCCURRENCE $2,000,000
CLAIMS-MADE Fx1OCCUR DAMAGE TO RENTED $1,000 000
PREMISES Ea occurrence
MED EXP(Any one person) $10,000
PERSONAL✓#ADV INJURY $2,000,000
GEN'L.AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $5,000,000
X POLICY ❑ PR� ❑ LOC PRODUCTS -COMP/OPAGG $2,000,000
OTHER
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY(Per person) $
ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY(Per accident) $
HIRED AUTOS NON-OWNED PROPERTY DAMAGE
AUTOS (Per accident) $
UMBRELLA LIAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED RETENTION $ $
WORKERS COMPENSATION PER OT
AND EMPLOYERS'LIABILITY VRJ STATUT H-
ANYPROPRIETOR/PARTNER/EXECUTIVEi E ER
OFFICERiMEMBER EXCLUDED? N/A E.L.EACH ACCIDENT $
(Mandatory in N.H.) E.L.DISEASE-EA $
If yes,describe under EMPLOYEE
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,may be attached if more space Is required)
Re:The City of Port Townsend is included as an additional insured on the General Liability policy per the attached endorsement,if required as respects for Winter Welcoming
Center held throughout the policy term.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH
The City of Port Townsend THE POLICY PROVISIONS.
250 Madison Street
Port Townsend,WA 98368 AUTHORIZED
REPRESENT�AT�IVE/
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 01988-2015 ACORD CORPORATION.All rights reserved.
HOUSING FUND BOARD 2025 GRANT FUNDING JEFFERSON INTERFAITH WINTER WELCOMING Page 21 of 21