HomeMy WebLinkAboutCONSENT HFB Habitat Critical Home Repairs JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: January 21,2025
SUBJECT: AGREEMENT re: 2025 Affordable Housing/Homelessness
Grant Funding; Habitat for Humanity—Critical Home Repairs
STATEMENT OF ISSUE:
On November 8, 2024 the Housing Fund Board met and reviewed the RFPs received.
On November 18, 2024,the Board of County Commissioners approved the Housing
Fund Board's 2024 funding recommendations for Affordable Housing Fund 148,
Homeless Housing Fund 149, 1590 and 5386 Funds. One of the recommendations was
to fund; Habitat for Humanity—Critical Home Repairs; in the amount of$45,000
ANALYSIS:
The attached Grant Agreement will provide $45,000 in funds approved by the Board of
County Commissioners on November 18, 2024.
FISCAL IMPACT:
$45,000 from Fund 148.
RECOMMENDATION:
Approve the attached Grant Agreement.
REVIEWED BY:
Mark McCauley, ounty Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Habitat for Humanity Contract No: HABITAT-CRITICAL
Contract For: Critical Home Repairs Term: 01/01/25- 12/31/25
COUNTY DEPARTMENT: County Administrator
Contact Person: Carolyn Gallaway
Contact Phone: x122
Contact email: carolyn@co.jeffersonma.us
AMOVNT: $45,000 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $45,000 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# 148 RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES C L C qW I J C .55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: OF N/A: t r•�1
nature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PRO.POSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EEN BARRE ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: a N/A: El 7 �5
Signa a Date
STEP 3: RISK MANAGEMENT REVIEW(will he added electronically through Laserfiche):
i
Electronically approved by Risk Management on 1/17/2025.
i
I
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 1/17/2025.
Thank you for making the changes!
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT -kND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6:CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
Grant Agreement by and Between Jefferson County
and
Habitat for Humanity—Critical Home Repairs
For Affordable Housing/Homelessness Services Grant Funding
WHEREAS, RCW 36.22.250 authorizes the use of SSB 5386 a recording fee surcharge to
provide funding for affordable housing services, homeless housing and assistance, and local
homeless housing and assistance; and
WHEREAS, RCW 82.14.530 authorizes the use of SHB 1590 sales tax revenues to support
affordable housing; and
WHEREAS, RCW 82.14.540 authorizes the use of SHB 1406 sales tax revenues to support
affordable housing; and
WHEREAS, on September 3, 2024 the Board of County Commissioners approved funding
levels and authorized the release of a Request for Proposals for the funds collected pursuant
to the above cited RCW's; and
WHEREAS, on November 18, 2024 the Board of County Commissioners approved the
Housing Fund Board's recommendation for 2025 funding;
NOW, THEREFORE, Jefferson County, a political subdivision of the State of Washington
("County"), and Habitat for Humanity, a non-profit corporation in Washington State
("Recipient"), in consideration of the mutual benefits, terms, and conditions hereinafter
specified, do hereby agree as follows:
1. Grant Commitment. A grant of funds is hereby made to recipient for use of the Project
described in Section 2. The approved maximum amount of the grant shall be$45,000,all
coming from Fund 148. Payment of grant funds shall be made upon the submission of
appropriate invoices pursuant to Section 3.
2. Project Description, Schedule and Budget.
a. The scope of work for the Project is described in Exhibit A, attached.
b. The Project begins on January 1,2025 and shall be completed by December 31,2025.
c. The budget for the Project is described in Exhibit B, attached.
3. Payment. Expenses incurred on the Project, as described in Section 2, by the Project's
consultants, contractors, suppliers, or recipient's staff shall be submitted to the County
Administrator's Office by recipient using a detailed invoice that includes all of the
following:
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Pagel of 24
a. Each detailed invoice shall show individual items followed by the total amount
incurred and the amount eligible for reimbursement under this Grant Agreement.
Recipient may submit such invoices to the County once per month during the course
of the Project for work completed. All invoices shall be submitted no later than 30
days after project completion; and,
b. The county shall review and approve invoice payments. Payments will be limited to
the monies that are available under this Grant Agreement as described in Section 1.
• Such invoices, once approved, will be paid using the County's normal bill paying
process and cycle.
4. Compliance with Laws. Recipient shall, in completing its project under this Grant
Agreement, faithfully observe and comply with all federal,state,and local laws,
ordinances, and regulation, applicable to the work to be completed under this Grant
Agreement.
5. Indemnity
The recipient shall defend, indemnify and hold the County, its officers, officials,
employees, agents and volunteers (and their marital communities)harmless from any
claims, injuries, damages, losses or suits, including attorney's fees, arising out of or
resulting from the acts, errors or omissions of the recipient in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the
County. Should a court of competent jurisdiction determine this Agreement is subject to
RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
recipient and the County, its officers, officials, employees, agents and volunteers (and
their marital communities)the recipient's liability, including the duty and cost to
defend, shall be only for the recipient's negligence. It is further specifically understood
that the indemnification provided constitutes the recipient's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This
waiver has been mutually negotiated by the parties. This section shall survive the
expiration or termination of this Agreement.
6. Required Insurance Coverages.
a. Commercial General Liability.
1) Recipient shall maintain commercial general liability coverage on a form
acceptable to Jefferson County Risk Management for bodily injury, personal
injury, and property damage, in an amount not less than two million dollars per
occurrence ($2,000,000) and an aggregate of not less than four million dollars
($4,000,000), for bodily injury, including death, and property damage.
2) The commercial general liability insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 2 of 24
coverage:
i. Broad form property damage, with no employee exclusion;
ii. Person injury liability, including extended bodily injury;
iii.. Broad form contractual/commercial liability,including completed
operations and product liability coverage;
iv. Premises - operations liability (M&C);
v. Independent contractors and subcontractors;and,
vi. Blanket contractual liability.
3) Recipient's commercial general liability policy shall include employer's liability
coverage.
4) The County and its elected officials, officers and employees shall be named as an
additional insured party under this insurance policy.
b. Automobile Liability. Recipient shall maintain business automobile Liability
insurance on a form acceptable to Jefferson County Risk Management with a limit of
not less than a combined single limit of$1,000,000 each occurrence. Coverage shall
include owned, hired, and non-owned automobiles.
c. Workers' Compensation(Industrial Insurance). Recipient shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term
of this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request. If the County incurs any cost to enforce the provisions of
this subsection, all costs and fees shall be recoverable form recipient.
1) Recipient shall provide Workers' Compensation and Employer's Liability on a
state approved policy form providing benefits as required by law with employer's
liability limits no less than $1,000,000 per accident or disease.
2) This coverage shall extend to any contractor or subcontractor that does not have
their own workers' compensation and employer's liability insurance.
7. Recipient expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction, which would otherwise be
applicable in case of such claim.
8. General Insurance Requirements.
a. Insurance coverage shall be evidenced by one of the following methods:
1) Certificate of insurance; or,
2) Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 3 of 24
b. Any deductibles or self-insured shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County,
the insurer shall reduce or eliminate deductibles or self-insured retention, or recipient
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
c. Failure of recipient to take out or maintain any required insurance shall not relieve
recipient from any liability under this agreement, nor shall the insurance requirements
be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
d. Recipient's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies so affected shall protect all the parties and shall be
primary coverage for all losses covered by the above described insurance.
e. Insurance companies issuing recipient's insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies)
for payment of any premiums or for assessments under any form of insurance policy.
f. All deductibles in recipient's insurance policies shall be assumed by and be at the sole
risk of recipient.
g. Any judgments for which the County may be liable, in excess of insured amounts
required by this agreement, or any portion thereof, may be withheld from payment
due, or to become due, to recipient until recipient shall furnish additional security
covering such judgment as may be determined by the County.
h. Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any
insurance policy recipient shall provide to comply with this Agreement.
i. The County may, upon recipient's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to recipient.
j. recipient shall provide a copy of all insurance policies specified in this Agreement.
k. Written notice of cancellation or change in recipient's insurance required by this
Agreement shall reference the project name and agreement number and shall be
mailed to the County at the following address: Jefferson County Risk Management,
P.O. Box 1220, Port Townsend, WA 98368.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 4 of 24
1. Recipient's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance or self-insurance programs covering the
County, its elected and appointed officers, officials, employees and agents.
m. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees or agents.
n. Recipient's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
o. Recipient shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All
insurance coverage for subcontractors shall be subject to all the requirements stated
in this Agreement. The insurance limits mandated for any insurance coverage
required by this Agreement are not intended to be an indication of exposure nor are
they limitations on indemnification.
p. Recipient shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,and
endorsements expiring before completion of services will be promptly replaced.
q. Recipient shall place insurance with insurers listed to business in the State of
Washington and having A.M. Best Company ratings of no less than A-,with the
exception that excess and umbrella coverage used to meet the requirements for limits
of liability or gaps in coverage need not be place with insurers or re-insurers licensed
in the State of Washington.
r. Certificates of insurance as required by this Agreement shall be delivered to the
County within fifteen(15)days of execution of the Agreement. To the extent a
certificate lists or refers to any endorsements solely by name. description or number
it shall be the responsibility of recipient to obtain and provide to Jefferson County
Risk Management a full and complete copy of the texts of such endorsements.
s. The County shall be named as an"additional insured" on all insurance policies
required by this Agreement.
t. Recipient shall furnish the County with properly executed certificates of insurance
that,at a minimum, shall include:
1) The limits of coverage;
2) The project name and agreement number to which it applies;
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 5 of 24
3) The certificate holder as Jefferson County, Washington and its elected officials,
officers, employees and agents with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368;and,
4) A statement that the insurance policy shall not be cancelled or allowed to expire
except on thirty (30) days prior written notice to the County.
9. Independent Contractor. Recipient and the County agree that recipient is an independent
contractor with respect to the project to be completed pursuant to this Grant Agreement.
Nothing in this Grant Agreement shall be considered to create the relationship of
employer and employee between the parties hereto.Neither recipient nor any employee of
recipient, nor any subcontractor of recipient shall be entitled to any benefits accorded to
County employees by virtue of their services on the project to be completed under this
Grant Agreement. The County shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the State industrial
insurance program,or otherwise assuming the duties of an employer with respect to
recipient, or any employee, representative of agent of recipient, or any contractor of
recipient.
10.Subcontracting Requirements.
a. Recipient Owns Contract Performance. Recipient is responsible for meeting all terms
and conditions of this Agreement including standards of service, quality of materials
and workmanship, costs and schedules. Failure of a subcontractor to perform is no
defense to a breach of this Agreement. Recipient assumes responsibility for all
liability for the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between recipient and any
subcontractors or between subcontractors must be resolved with involvement of any
kind on the part of the County and without detrimental impact on the delivery of
contracted goods and services.
11.Legal and Regulatory Compliance. While performing under this Agreement, recipient,
subcontractors,and their employees are required to comply with all applicable local,state
and federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
12.Termination.
a. Termination by the County.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 6 of 24
1) Should recipient default in providing services under this Agreement or materially
breach any of its provisions, the County may terminate this Agreement upon ten
(10) days written notice to recipient.
2) Recipient shall have the right and opportunity to cure any such material breach
within the ten(10) day period.
3) The County may terminate this Agreement upon immediate notice to recipient.
Recipient will be reimbursed for services expended up to the date of termination.
4) This Agreement may be terminated or amended, in whole or in part, by the County
upon thirty(30)days written notice in the event expected or actual revenue in Funds
148 and/or 149 is reduced or limited in anyway.
b. Termination by recipient.
1) Should the County, its staff, employees, agents and/or representatives default in
the performance of this Agreement or materially breach any of its provisions,
recipient, at its option, may terminate this Agreement by giving ten(10) days
written notice to the County representative.
2) The County shall have the right and opportunity to cure any such material
breach within the ten (10) day period.
c. Termination Without Cause. This Agreement may be terminated without cause at any
time by either party subject to a sixty (60) day advance written notice of such
termination to the other party.
13.No Harassment or Discrimination. Recipient and any contractors/subcontractors will not
discriminate against any person in the performance of work under this agreement or in
the selection and retention of employees or procurement of materials or supplies on the
basis of age, sex, marital status, sexual orientation, religion, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental,
or physical disability or the use of a trained guide dog or service animal by a person with
a disability, unless based on a bonafide occupational qualification.
14.Contract Expiration. This contract will run until the project is complete and until the
County has made all payments required under this Grant Agreement, except that the
project must be completed no later than the date listed in Paragraph 2.b. above, unless
extended by mutual agreement.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 7 of 24
15.Failure to Appropriate. Recipient acknowledges that the County may only appropriate
monies in the current year and in a manner consistent with Paragraph 1 above. The
County agrees to appropriate monies to fund this Grant Agreement unless emergency
circumstances prevent the County from doing so. Any monies to be paid by the County
to recipient for this Grant Agreement are subject to appropriation by the County
Commission.
16.Integrated Agreement. This Grant Agreement represents the entire and integrated
agreement between the County and recipient and supersedes all prior negotiations,
representation, or agreements written or oral.
17.Modification of this Agreement. This Agreement may be amended or supplemented only
by a writing that is signed by duly authorized representatives of all parties.
18.No Assignment. Recipient shall not sell,assign, or transfer any rights obtained by this
Agreement without the express written consent of the County.
19.Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent,the
remainder of this Agreement and the application of this Agreement shall not be affected
and shall be enforceable to the fullest extent permitted by law.
20.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean,that any provision in this Agreement is for the benefit of any
person or entity who is not a Party.
21.Controlling Law. It is understood and agreed that this Agreement is entered into in the
State of Washington. This Agreement shall be governed by and construed in accordance
with the laws of the United State, the State of Washington and the County of Jefferson,
as if applied to transactions entered into and to be performed wholly within Jefferson
County,Washington between Jefferson County residents. No party shall argue or assert
that any state law other than Washington law applies to the governance or construction
of this Agreement.
22.Reports: An annual report form will be due no later than January 31, 2026. The report
form will be distributed before the end of the year. Non-compliance may result in no
funds awarded in the future.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 8 of 24
(SIGNATURES APPEAR ON THE FOLLOWING PAGE)
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 9 of 24
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to
be executed this day of 2025.
Jefferson County Habitat for Humanity
Board of Commissioners
Signature Date
Printed Name/Title
By:
Heidi Eisenhour, Chair Date
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form only:
/WZ for 01/17/2025
Philip C. flunsucker Date
Chief Civil Deputy Prosecuting Attorney
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 10 of 24
EXHIBIT A - SCOPE OF WORK
Recipient has been awarded$45,000,after recommendation by the Housing Fund Board.
Recipient shall use the Award consistently with its response to the request for proposal submitted
to the Housing Fund Board during the 2025 cycle.
A true and correct copy of the Recipient's response to the request for proposal is attached as
Exhibit C.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 11 of 24
EXHIBIT B—BUDGET
Recipient only shall use the Award for the purposes identified in its request for proposal
submitted to the Housing Fund Board during the 2025 cycle.
Recipient shall invoice the County consistent with Section 3 of this agreement.
Applicant: Habitat for Humanity
Contact: Jamie Maciejewski
Address: P.O. Box 658, Port Townsend, WA 98368
Phone: 360-379-2827
Email: directorghabitatejc.or
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 12 of 24
EXHIBIT C - RFP
Application
AFFORDABLE AND
SUPPORTIVE HOUSING &
HOMELESS HOUSING AND
ASSISTANCE FUNDS
For use from January 1, 2025 to December 31, 2025
GENERAL INFORMATION—It is understood that if awarded funding for this period, there is
no guarantee of future funding beyond this award.
We estimate the available funding for this period to be approximately $165,000 for 5386
Homeless Housing and Assistance (operating) funds; $840,000 for 1590 Affordable and
Supportive Housing development funds; and first year operating funds; and $560,000 for 1590
Affordable and Supportive Housing operating funds. Note that 1590 operating funds may be
used for all housing-related services.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 13 of 24
Name of Project or Program Critical Home Repairs
Requested total amount for this $90,000
Area of the County to be served: All East Jefferson County with special focus on Brinnon
and Quilcene (South County)
Name of Applicant/Agency: Habitat for Humanity of Federal Tax ID#: 91-1885667
East Jefferson County
Contact Person: Jamie Maciejewski Title: Executive Director
Address: PO City: Port Townsend
State: WA Zip: 98368
Phone Number: 360.379.2827 Fax Number:
E-mail: director@habitatejc.org
CERTIFICATION by Authorized Agency Representative(Board President, CEO, or another
person authorized to bind the agency in a contract).
Name of Authorized Agency Representative(print): Jamie Maciejewski
Title: Executive Director
• Applicant certifies that these funds will be used as described in this application unless a change
has been mutually agreed upon between Contractor and Jefferson County Board of County
Commissioners. Substantive amendment requests will also require the approval of the Housing
Fund Board("HFB").
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to housing
funds.
C)amutV l
10/18/2024
Signaturelof Authorized A ncy Representative Date
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 14 of 24
SPECIFIC INFORMATION
Please separately tab each section of the application submission as to Project or Program
Description, Capacity,Alignment, Approach, Impact of Funds, Budget.
PROJECT DESCRIPTION
• Name of Project or Program: Critical Home Repair
• Amount requested: $90,000
• Provide a brief description of the Project or Program: (LIMIT 200 WORDS)
Between January 1 and December 31,2025 Habitat EJC plans to perform a minimum of nine
Critical Home Repairs for homeowners in East Jefferson County, focusing especially on
those living in Quilcene and Brinnon and other rural areas of East Jefferson County. We
request the County provide $90,000 to fund those critical repairs. These funds will be used to
complete projects on homes owned by persons at or below 60%of area median income, and
these repairs make it possible for the homeowners to remain in their homes, which otherwise
might not be habitable. Examples of such repairs include updating of electrical wiring that
may be hazardous and/or not to code; repair or replacement of failed septic systems; and roof
repair or replacement. A no-interest note, forgivable after 20 years, will be attached to the
home, ensuring the subsidy allows the current owner to remain in the home, rather than profit
by fixing up the house to sell it.
Habitat EJC shall provide all project and construction management: we will select projects,
screen for income qualification and repair scope of work; manage subcontractors; and
coordinate any volunteer involvement that may be appropriate
• Specify the Project or Program goals and expected outcomes. Specify the measures of
success by which the Project or Program will be assessed. (LIMIT 300 WORDS)
Goals
1. At least nine homes will be repaired.
Measures: Scope of Work is developed on each selected project to address critical repairs;
permits are secured as necessary; homeowner signs off on completed project.
2. The qualified owners of each repaired home will be able to remain safely in their home at
the completion of the repairs. A lien in the amount of the cost of repairs is attached to the
mortgage and repayable to Habitat EJC upon sale of the home, or fully forgiven after 20
years.
Measures: Homebuyer is certified at or below 60% AMI; a no-interest lien is placed against
the home upon completion; no payments are collected for 20 years, or until the home is sold;
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 15 of 24
after 20 years, the note is forgiven in full if the original owner continues to occupy the home;
homebuyer completes required sweat equity, modified as necessary for age and disability.
Outcomes will be measured using the following:
• Scope of Work on each selected project addresses critical repairs
• Signed MOU with Homeowner
• Permits secured as necessary
• Final punch list and MOU signed by Homeowner
• Homeowner certified at or below 60% AMI
• Executed, forgivable (after 20 years), no-interest note secured by a Deed of Trust
• Documentation of required sweat equity, modified as necessary for age and disability
• Specify the number of units of housing to be created or number of individuals who will
be served by the Project or Program.
Nine or more households will be served by the program, depending on the cost of each
repair.
Threshold Requirements:
• Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or
Program qualifies, as listed on pages two through four of the RFP. If you are
submitting for both operating and development funds, please submit separate
budgets for each.
5386 Operating Funds:
1590 Development Funds: XX (Alternative)
1590 Operating Funds: XX
Eligible uses carried out by Habitat EJC's Critical Repair Program include "housing-
related services for eligible households at or below sixty percent AMI" including the
following population groups:
• Persons with mental illness
• Veterans
• Senior citizens
• Homeless (or at-risk of being homeless) families with children
• Persons with disabilities
• Domestic violence survivors
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 16 of 24
NOTE: we are submitting under 1590 Operating Funds, with the option for the committee
to move the application to 1590 Development Funds if it is believed to be a better fit.
• Provide a brief description of recent, relevant and successful experiences in
delivering similar programs and/or projects.
In 2011, our affiliate joined Habitat International's Neighborhood Revitalization initiative, a
holistic program that focused on partnership with volunteers, homeowners, neighbors and
local organizations to help serve people in remote areas. The program emphasizes that, for
families to succeed, sometimes the dynamics of their neighborhoods have to change.
Through research and feedback from our community, we decided to focus our efforts on
South County, where we saw an enormous need for home repairs.
Thirteen years later, our repair program is flourishing. We have repaired over 50 homes with
more than 30 of those in South County. Today, we are simultaneously working on around 7
repair projects scattered throughout East Jefferson County. We're helping families whose
homes have affected their health and safety. With the completion of each repair, we empower
them to safely stay in their homes for at least another 5 years.
• Briefly describe how the project aligns with the priorities and objectives of the Five-
Year Homeless Housing Plan and the community outreach conducted for the
project or program. (LIMIT 400 WORDS)
Habitat EJC's Critical Home Repair Program supports the priorities of the Jefferson County
5-Year Plan by rehabilitating homes of residents earning below 60%of the AMI —and often
significantly lower that 50% AMI—thereby reducing the potential for home loss and
homelessness and preserving the stock of lower-cost housing.
Many homeowners in rural East Jefferson County, especially but not exclusively south of the
Tri-Area, are vulnerable to homelessness and displacement,due to several key factors. These
include:
- Fewer resources. The median income in Brinnon is just over$52,000, less than the state
median of$77,000. Quilcene and Brinnon have poverty rates of 10-11%.1
■ Older residents. The median age in Brinnon is 64.4.2
• Aging housing stock. The median age of Quilcene's housing stock is 69 years old and
Brinnon's is 41 years.3
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 17 of 24
- High rate of homeownership. In Brinnon, more than 85%of residents own their homes and
over 65% in Quilcene.4
The picture is one of aging residents caring for aging homes with extremely limited
resources. The typical homeowner who contacts us for home repair assistance is over age 80;
they no longer have the capacity in terms of health and funds to care for their own home
repair and maintenance needs. For many, their spouse once performed the primary repair and
maintenance function, but is no longer living. The surviving spouse may never have been
exposed to the work necessary to repair the home and has no idea how to go about securing a
contractor. Thus, even those with some financial resources can be wholly unable to manage
the process.
- By repairing critical systems, we have been able to keep residents safely at home and
extend the life of the structure by at least five years. This work prevents homelessness and
displacement, without constructing additional housing. Investment in the current stock of
housing makes sense.
- This project addresses maintaining affordable housing throughout rural East Jefferson
County.
A. APPROACH- Completeness of Proposal and Readiness (5 Points) (LIMIT 400
WORDS)
Habitat EJC's Critical Repair Program has become significantly more robust over the past
year. Construction Manager Scott Lemm collaborates with Homeowner Services Manager
Leanne Smith to identify and evaluate repair projects, define scope of work and create
project timelines.
- Is the Project or Program ready to use the funding now or are there actions to be
taken before the Project or Program can begin? If so,what are those actions?
Yes. No additional actions are needed.
- Will the requested funds fully fund the Project or Program? If not, how does the
organization intend to fill the gap?
For fiscal year 2025, which began on July 1,2024, $170,000 has been budgeted for critical
repairs. Per-unit cost depends on the scope of the critical repairs to be performed and
averages $10,000. The requested funding will fund up to nine critical repairs in 2025 and will
significantly help Habitat EJC's efforts to keep East Jefferson County residents safe, dry, and
warm in their homes. The gap will be funded through directed donations and unrestricted
funds.
- Could the Project or Program be scaled (include the per unit cost of the Project or
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 18 of 24
Program)?
Funding directly impacts the number of repairs we can perform. If we do not receive
adequate funds, we will repair fewer homes, which means fewer households in need will be
served.
• Have additional funds been requested or will be requested. Identify the sources for
those requests and the status of the requests.
Several generous donors have directed donations to Habitat's Critical Repair program to
support Habitat's work outside of Port Townsend. This has allowed us to expand our efforts,
provide critical repairs on homes owned by low-income families with incomes below 80%
AMI but above the income guidelines for County funds.
B. IMPACT OF FUNDS -Leverage of Other Funds and Number of Persons Assisted
(10 Points) (LIMIT 400 WORDS)
• How would the project contribute to positive movement in Commerce's Homeless
System Performance Measure: total project entries, length of time homeless, exits to
permanent housing, returns to homelessness, and system prioritization. Go to
www.jeffcountychamber.org.
By repairing critical systems, we have been able to keep residents safely at home and extend
the life of the structure by at least five years. This work prevents homelessness and
displacement, without constructing additional housing. Investment in the current stock of
housing makes sense.
•Are you using any matching funds? If yes,what is the source?
No matching funds are being used. Private contributions will supplement the grant funding
from Jefferson County, and repair work will inspire additional individual giving to raise
additional funds in 2025.
• Are the requested funds to be used as a match for this Project or Program? If yes,
provide a description of the Project or Program to be matched and how it relates to the
goals and priorities of the Five-year Plan. Also, provide a budget for the entire Project
or Program including funding from all sources and identify what portion of the Project
or Program these funds will support.
We do not currently have plans to use these funds as a match. Project budget is included
below using the Capital Budget form
• Specify the number of housing units that will be created or the number of individuals
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 19 of 24
who will be assisted with this Project or Program in the first year.
The funds would be used for critical repairs on existing homes. Critical repairs are defined as
needed to extend the life of the home by at least five years. We would anticipate extending
the life and livability of up to nine homes through this funding.
• Specify the number of individuals who will be assisted with this Program.
Households vary in size, but approximately nine households would be served by this funding.
•Discuss how this Project or Program will be sustained after these funds are exhausted.
Projects will be fully completed following sign-off on punch list. The Critical Repair
Program is funded on an annual basis through the budgeting process,with funds raised
through grant applications and individual donations.
C. PROJECT OR PROGRAM BUDGET— A Feasible Financial Plan (5 Points)
BUDGET FORMS
Funding period begins January 1,2025,and ends December 31,2025. Please use the
attached budget templates. If you need additional space,you may insert rows. "Proposal"
refers to the funds requested from these funds that will be applied to this specific Project or
Program. Blank spaces are provided for additional categories. Justification for budget items
must be specific, and that same specificity should be reflected in subsequent billings. A
maximum 10% Administration fee is allowed for projects if needed, however,
Administration fees are not allowed for Capital Protects.
CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES
Financing Categories Estimate Basis of Estimate
Total Acquisition Costs $
Construction $170,000 Repair costs for at least 12 projects
Construction Fees $
Financing Fees and $
Charges
Guarantees and Reserves $
Developers Fee $
Subtotal $
TOTAL S 170,000
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SOURCES
Financing Categories Estimator Indicate if Committed or Application has been made. If not made
indicate date application is to be submitted
Private Loan $
Jefferson County Funds $90,000 Grant application
Public Sources(State or $
Federal Funds
Foundations $30,000
Donations $50,000 We have received donations exceeding this amount from donors who
specifically wanted to support critical repairs,and anticipate renewed
support next year.
Low Income Housing $
Tax Credits(indicate 9%
or 4%
Historic Tax Credits $
New Market Tax Credits $
Gap if an ) $
TOTAL $170,000
Please include any budget narrative that is descriptive or helpful to explain any part of
your proposed expenditures in your capital budget(s). (LIMIT 300 WORDS)
Uses
Construction $170,000: Based on a minimum of 12 projects (homes) at an average of
$14,200/project, which includes direct contractor costs and time from the construction manager
in scoping, contracting, and managing projects.
Sources
Private contributions $50,000: We have received donations exceeding this amount from donors
who specifically wanted to support critical repairs and anticipate renewed support next year.
Foundations: We have several pending grant applications to private foundations.
Gap:
This is the amount of$90,000 we request from Jefferson County Affordable Housing Funds.
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 21 of 24
Habitat for Humanity FYE 6/30/25
East Jefferson County Budget
Income
4000 • Grants 1,556,000
4100 • Contributions 2,007,000
4600 Mason St 955,000
4600 Mason St - Prefunding 31000,000
4300 • Habitat Store 500,000
4400 • In-Kind Contributions 721000
4400 • In-Kind Cont. - Store 500,000
4500 • Home Sales 11993,000
4800 • Mortgage Loan Disct Amort 30,000
4900 • Other Income 20,400
Total Income 10,633,400
Cost of Goods Sold
5000 • Direct Construction Costs 2,697,660
5050 • Repair Costs 153,000
5300 • Store Cost of Goods Sold 500,075
Total COGS 31350,735
Expenses
�6000 • Salary & Wage Expenses 11275,277
6100 • Payroll Taxes & Benefits 3741193
6200 • Professional Fees 2691260
6300 • Supplies and Equipment 22,000
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 22 of 24
Habitat for Humanity FYE 6/30/25
East Jefferson County Budget
6400 • Telephone 19,000
6450 • Information Technology 83,100
6500 • Postage & Shipping 51000
6600 • Facilities 791200
6700 • Equipment Rental & Maint 2,220
6800 • Communications 541190
6900 • Vehicle Expense & Travel 27,520
7000 • Conf, Conv, Mt s, Seminars 19,400
7100 • Volunteers 38,500
7200 • Dues, Fees, Lic, Permits 81,650
7300 • Taxes 121400
7350 • Interest 68,418
7400 • Homeowner Services 28,500
7500 • Tithes 80,000
7600 • Insurance 341250
7700 • Community & Public Rel 11,900
7900 NMTC Expenses 231556
8000 • Depreciation 39,300
Total Expense 21648,834
Net Income 41633,831
Other Cash In (Out)
Land Held for Development 2,270,000
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 23 of 24
Habitat for Humanity FYE 6/30/25
East Jefferson County Budget
House Construction 2,207,952
Cash impact, COGS on sale 2,697,660
Pled es/Grants Received - deferred 9841296
Debt & Financing Activity (45,264
Operating Activities 451210
Changes to other Assets 3,000
Adjust. for non-cash activities 9,300
Total Other Cash In (Out) 789,750
Total change in Cash 31844,081
Cash Reserves Released Restr'd 2,985,740
Chan a in Unrestricted Cash 858,341
Total Cash, end of period 51474,463
Restricted cash, end of period 4,605,720
Unrestricted Cash, end of period 868,743
Basic Assumptions
Home starts 10
Recycles Acquired -
Number of New Houses Completed 8
Number of Recycled Homes Sold 1
Total Houses Sold new + recycled) 9
HOUSING FUND BOARD 2025 GRANT FUNDING HABITAT FOR HUMANITY-CRITICAL HOME REPAIRS Page 24 of 24