HomeMy WebLinkAboutCONSENT HFB OWL360 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway, Clerk of the Board
DATE: `l 41q dAr 2� ZS
SUBJECT: AGREEMENT re: 2025 Affordable Housing/Homelessness
Grant Funding; OWL 360—Youth and Young Adult Housing;
in the amount of$100,000
STATEMENT OF ISSUE:
On November 8, 2024 the Housing Fund Board met and reviewed the RFPs received. On
November 18, 2024,the Board of County Commissioners approved the Housing Fund Board's
2024 funding recommendations for Affordable Housing Fund 148, Homeless Housing Fund 149,
1590 and 5386 Funds. One of the recommendations was to fund OWL 360—Youth and Young
Adult Housing; in the amount of$100,000.
ANALYSIS:
The attached Grant Agreement will provide $100,000 in funds approved by the Board of
County Commissioners on November 18, 2024.
FISCAL IMPACT:
$100,000 from Fund 149.
RECOMMENDATION:
Approve the attached Grant Agreement.
REVIEWED BY:
Mark McCaulekAounty Administrator Dat
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: OWL360 Contract No: OWL360Youth2025
Contract For: Youth and Young Adult Housing Term: 1/1/25-12/31/25
COUNTY DEPARTMENT: County Administrator
Contact Person: Carolyn Gallaway
Contact Phone: 360-385-9122
Contact email: carolyn@co.jefferson.wa.us
AMOUNT: $100,000 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # 149 ✓ RFP or RFQ
Munis Org/Obj _ Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: [i] MAE Q 2 2 2 `�
ignature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. r1
CERTIFIED: a N/A: Oda
ZG�� vr
ignature Date
STEP 3: RISK MANAGEMENT REVIEW(wi be added electronically through Laserfiche):
Electronically approved by Risk Management on 1/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will he added electronically through Laserfiche):
Electronically approved as to form by PAO on 1/16/2025.
Thank you for making the changes!
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). in
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STEP 6: CONTRACTOR SIGNS Z
Z
STEP 7: SUBMIT TO BOCC FOR APPROVAL V
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1
Grant Agreement by and Between Jefferson County
and
OWL360—Youth and Young Adult Housing
For Affordable Housing/Homelessness Services Grant Funding
WHEREAS, RCW 36.22.250 authorizes the use of SSB 5386 a recording fee surcharge to
provide funding for affordable housing services, homeless housing and assistance, and local
homeless housing and assistance; and
WHEREAS, RCW 82.14.530 authorizes the use of SHB 1590 sales tax revenues tosupport
affordable housing; and
WHEREAS, RCW 82.14.540 authorizes the use of SHB 1406 sales tax revenues to support
affordable housing; and
WHEREAS, on September 3, 2024 the Board of County Commissioners approved funding
levels and authorized the release of a Request for Proposals for the funds collected pursuant
to the above cited RCW's; and
WHEREAS, on November 18, 2024 the Board of County Commissioners approved the
Housing Fund Board's recommendation for 2025 funding;
NOW, THEREFORE, Jefferson County, a political subdivision of the State of Washington
("County"), and OWL360, a non-profit corporation in Washington State ("RECIPIENT"), in
consideration of the mutual benefits, terms, and conditions hereinafter specified, do hereby
agree as follows:
1. Grant Commitment. A grant of funds is hereby made to recipient for use of the Project
described in Section 2. The approved maximum amount of the grant shall be$100,000,
all coming from Fund 149. Payment of grant funds shall be made upon the submission of
appropriate invoices pursuant to Section 3.
2. Project Description, Schedule and Budget.
a. The scope of work for the Project is described in Exhibit A, attached.
b. The Project begins on January 1,2025 and shall be completed by December 31,2025.
c. The budget for the Project is described in Exhibit B, attached.
3. Payment. Expenses incurred on the Project, as described in Section 2, by the Project's
consultants, contractors, suppliers, or recipient's staff shall be submitted to the County
Administrator's Office by recipient using a detailed invoice that includes all of the
following:
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 1 of 28
a. Each detailed invoice shall show individual items followed by the total amount
incurred and the amount eligible for reimbursement under this Grant Agreement.
Recipient may submit such invoices to the County once per month during the course
of the Project for work completed. All invoices shall be submitted no later than 30
days after project completion; and,
b. The county shall review and approve invoice payments. Payments will be limited to
the monies that are available under this Grant Agreement as described in Section 1.
Such invoices, once approved, will be paid using the County's normal bill paying
process and cycle.
4. Compliance with Laws. Recipient shall, in completing its project under this Grant
Agreement, faithfully observe and comply with all federal,state,and local laws,
ordinances, and regulation, applicable to the work to be completed under this Grant
Agreement.
5. Indemnity
The recipient shall defend, indemnify and hold the County, its officers, officials,
employees, agents and volunteers (and their marital communities) harmless from any
claims, injuries, damages, losses or suits, including attorney's fees, arising out of or
resulting from the acts, errors or omissions of the recipient in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the
County. Should a court of competent jurisdiction determine this Agreement is subject to
RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
recipient and the County, its officers, officials, employees, agents and volunteers (and
their marital communities)the recipient's liability, including the duty and cost to
defend, shall be only for the recipient's negligence. It is further specifically understood
that the indemnification provided constitutes the recipient's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This
waiver has been mutually negotiated by the parties. This section shall survive the
expiration or termination of this Agreement.
6. Required Insurance Coverages.
a. Commercial General Liability.
1) Recipient shall maintain commercial general liability coverage on a form
acceptable to Jefferson County Risk Management for bodily injury, personal
injury, and property damage, in an amount not less than two million dollars per
occurrence ($2,000,000) and an aggregate of not less than four million dollars
($4,000,000), for bodily injury, including death, and property damage.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 2 of 28
2) The commercial general liability insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
i. Broad form property damage, with no employee exclusion;
ii. Person injury liability, including extended bodily injury;
iii.. Broad form contractual/commercial liability,including completed
operations and product liability coverage;
iv. Premises -operations liability (M&C);
v. Independent contractors and subcontractors;and,
vi. Blanket contractual liability.
3) Recipient's commercial general liability policy shall include employer's liability
coverage.
4) The County and its elected officials, officers and employees shall be named as an
additional insured party under this insurance policy.
b. Automobile Liability. Recipient shall maintain business automobile Liability
insurance on a form acceptable to Jefferson County Risk Management with a limit of
not less than a combined single limit of$1,000,000 each occurrence. Coverage shall
include owned, hired, and non-owned automobiles.
c. Workers' Compensation (Industrial Insurance). Recipient shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term
of this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request. If the County incurs any cost to enforce the provisions of
this subsection, all costs and fees shall be recoverable form recipient.
1) Recipient shall provide Workers' Compensation and Employer's Liability on a
state approved policy form providing benefits as required by law with employer's
liability limits no less than $1,000,000 per accident or disease.
2) This coverage shall extend to any contractor or subcontractor that does not have
their own workers' compensation and employer's liability insurance.
7. Recipient expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction, which would otherwise be
applicable in case of such claim.
8. General Insurance Requirements.
a. Insurance coverage shall be evidenced by one of the following methods:
1) Certificate of insurance; or,
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 3 of 28
•
2) Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
b. Any deductibles or self-insured shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County,
the insurer shall reduce or eliminate deductibles or self-insured retention, or recipient
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
c. Failure of recipient to take out or maintain any required insurance shall not relieve
recipient from any liability under this agreement, nor shall the insurance requirements
be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
d. Recipient's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies so affected shall protect all the parties and shall be
primary coverage for all losses covered by the above described insurance.
e. Insurance companies issuing recipient's insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies)
for payment of any premiums or for assessments under any form of insurance policy.
f. All deductibles in recipient's insurance policies shall be assumed by and be at the sole
risk of recipient.
g. Any judgments for which the County may be liable, in excess of insured amounts
required by this agreement, or any portion thereof, may be withheld from payment
due, or to become due, to recipient until recipient shall furnish additional security
covering such judgment as may be determined by the County.
h. Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any
insurance policy recipient shall provide to comply with this Agreement.
i. The County may, upon recipient's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to recipient.
j. Recipient shall provide a copy of all insurance policies specified in this Agreement.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 4 of 28
k. Written notice of cancellation or change in recipient's insurance required by this
Agreement shall reference the project name and agreement number and shall be
mailed to the County at the following address: Jefferson County Risk Management,
P.O. Box 1220, Port Townsend, WA 98368.
1. Recipient's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance or self-insurance programs covering the
County, its elected and appointed officers, officials, employees and agents.
m. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees or agents.
n. Recipient's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
o. Recipient shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All
insurance coverage for subcontractors shall be subject to all the requirements stated
in this Agreement. The insurance limits mandated for any insurance coverage
required by this Agreement are not intended to be an indication of exposure nor are
they limitations on indemnification.
p. Recipient shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services will be promptly replaced.
q. Recipient shall place insurance with insurers listed to business in the State of
Washington and having A.M.Best Company ratings of no less than A-,with the
exception that excess and umbrella coverage used to meet the requirements for limits
of liability or gaps in coverage need not be place with insurers or re-insurers licensed
in the State of Washington.
r. Certificates of insurance as required by this Agreement shall be delivered to the
County within fifteen(15)days of execution of the Agreement. To the extent a
certificate lists or refers to any endorsements solely by name. description or number
it shall be the responsibility of recipient to obtain and provide to Jefferson County
Risk Management a full and complete copy of the texts of such endorsements.
s. The County shall be named as an"additional insured" on all insurance policies
required by this Agreement.
t. Recipient shall furnish the County with properly executed certificates of insurance
that,at a minimum, shall include:
1) The limits of coverage;
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 5 of28
2) The project name and agreement number to which it applies;
3) The certificate holder as Jefferson County, Washington and its elected officials,
officers, employees and agents with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368;and,
4) A statement that the insurance policy shall not be cancelled or allowed to expire
except on thirty (30) days prior written notice to the County.
9. Independent Contractor. recipient and the County agree that recipient is an independent
contractor with respect to the project to be completed pursuant to this Grant Agreement.
Nothing in this Grant Agreement shall be considered to create the relationship of
employer and employee between the parties hereto.Neither recipient nor any employee of
recipient, nor any subcontractor of recipient shall be entitled to any benefits accorded to
County employees by virtue of their services on the project to be completed under this
Grant Agreement. The County shall not be responsible for withholding or otherwise
deducting federal income tax or social security or for contributing to the State industrial
insurance program,or otherwise assuming the duties of an employer with respect to
recipient, or any employee, representative of agent of recipient, or any contractor of
recipient.
10.Subcontracting Requirements.
a. recipient Owns Contract Performance.recipient is responsible for meeting all terms
and conditions of this Agreement including standards of service, quality of materials
and workmanship, costs and schedules. Failure of a subcontractor to perform is no
defense to a breach of this Agreement. recipient assumes responsibility for all
liability for the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between recipient and any
subcontractors or between subcontractors must be resolved with involvement of any
kind on the part of the County and without detrimental impact on the delivery of
contracted goods and services.
11.Legal and Regulatory Compliance. While performing under this Agreement, recipient,
subcontractors,and their employees are required to comply with all applicable local,state
and federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 6 of 28
12.Termination.
a. Termination by the County.
1) Should recipient default in providing services under this Agreement or materially
breach any of its provisions, the County may terminate this Agreement upon ten
(10) days written notice to recipient.
2) recipient shall have the right and opportunity to cure any such material breach
within the ten (10) day period.
3) The County may terminate this Agreement upon immediate notice to recipient.
recipient will be reimbursed for services expended up to the date of termination.
4) This Agreement may be terminated or amended, in whole or in part, by the County
upon thirty(30)days written notice in the event expected or actual revenue in Funds
148 and/or 149 is reduced or limited in any way.
b. Termination by recipient.
1) Should the County, its staff, employees, agents and/or representatives default in
the performance of this Agreement or materially breach any of its provisions,
recipient, at its option, may terminate this Agreement by giving ten(10) days
written notice to the County representative.
2) The County shall have the right and opportunity to cure any such material
breach within the ten (10) day period.
c. Termination Without Cause. This Agreement may be terminated without cause at any
time by either party subject to a sixty (60) day advance written notice of such
termination to the other party.
13.No Harassment or Discrimination. recipient and any contractors/subcontractors will not
discriminate against any person in the performance of work under this agreement or in
the selection and retention of employees or procurement of materials or supplies on the
basis of age, sex, marital status, sexual orientation, religion, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental,
or physical disability or the use of a trained guide dog or service animal by a person with
a disability, unless based on a bonafide occupational qualification.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 7 of 28
14.Contract Expiration. This contract will run until the project is complete and until the
County has made all payments required under this Grant Agreement, except that the
project must be completed no later than the date listed in Paragraph 2.b. above, unless
extended by mutual agreement.
15.Failure to Appropriate. Recipient acknowledges that the County may only appropriate
monies in the current year and in a manner consistent with Paragraph 1 above. The
County agrees to appropriate monies to fund this grant unless emergency circumstances
prevent the County from doing so. Any monies to be paid by the County to recipient for
this Grant Agreement are subject to appropriation by the County Commission.
16.Integrated Agreement. This Grant Agreement represents the entire and integrated
agreement between the County and recipient and supersedes all prior negotiations,
representation, or agreements written or oral.
17.Modification of this Agreement. This Agreement may be amended or supplemented only
by a writing that is signed by duly authorized representatives of all parties.
18.No Assignment. recipient shall not sell,assign, or transfer any rights obtained by this
Agreement without the express written consent of the County.
19.Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application of this Agreement shall not be affected
and shall be enforceable to the fullest extent permitted by law.
20.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean,that any provision in this Agreement is for the benefit of any
person or entity who is not a Party.
21.Controlling Law. It is understood and agreed that this Agreement is entered into in the
State of Washington. This Agreement shall be governed by and construed in accordance
with the laws of the United State, the State of Washington and the County of Jefferson,
as if applied to transactions entered into and to be performed wholly within Jefferson
County, Washington between Jefferson County residents. No party shall argue or assert
that any state law other than Washington law applies to the governance or construction
of this Agreement.
22.Reports: An annual report form will be due no later than January 31, 2026. The report
form will be distributed before the end of the year. Non-compliance may result in no
funds awarded in the future.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 8 of 28
(SIGNATURES APPEAR ON THE FOLLOWING PAGE)
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 9 of 28
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to
be executed this day of 2025.
Jefferson County OWL 360
Board of Commissioners
Signature Date
Printed Name/Title
By:
Heidi Eisenhour, Chair Date
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form only:
for 01/16/2025 _
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 10 of 28
EXHIBIT A - SCOPE OF WORK
Recipient has been awarded $100,000 after recommendation by the Housing Fund Board.
Recipient shall use the Award consistently with its response to the request for proposal submitted
to the Housing Fund Board during the 2025 cycle.
A true and correct copy of the recipient's response to the request for proposal is attached as
Exhibit C.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 11 of 28
EXHIBIT B—BUDGET
Recipient only shall use the Award for the purposes identified in its request for proposal
submitted to the Housing Fund Board during the 2025 cycle.
Recipient shall invoice the County consistent with Section 3 of this agreement.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 12 of 28
EXHIBIT C - "P
Application
Affordable and supportive
Housing & Homeless Housing and
Assistance Funds
For use from January 1, 2025 to December 31, 2025
GENERAL INFORMATION—It is understood that if awarded funding for this period, there is
no guarantee of future funding beyond this award.
We estimate the available funding for this period to be approximately $165,000 for 5386
Homeless Housing and Assistance (operating) funds; $840,000 for 1590 Affordable and
Supportive Housing development funds; and first year operating funds; and $560,000 for 1590
Affordable and Supportive Housing operating funds.Note that 1590 operating funds may be
used for all housing-related services.
Name of Project or Program Youth and Young Adult Housing
Requested total amount for this application: $ 139,700.00
Area of the County to be served: East Jefferson County
Name of Applicant/Agency: OWL360 Federal Tax ID#: 87-1282294
Contact Person: Kelli Parcher Title: Executive Director
Address: i 1240 W Sims Way City: Port Townsend
State: WA Zip: 98368
Phone Number: 360-301-3551 Fax Number:
E-mail: kelliparcher@jeffersonyouthproject.org
CERTIFICATION by Authorized Agency Representative(Board President, CEO, or another
person authorized to bind the agency in a contract).
Name of Authorized Agency Representative(print):Kelli Parcher—Executive Director
• Applicant certifies that these funds will be used as described in this application unless a
change has been mutually agreed upon between Contractor and Jefferson County Board of
County Commissioners. Substantive amendment requests will also require the approval of
the Housing Fund Board ("HFB").
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 13 of28
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to
housing funds.
_Kel l i Parcher 10-12-2024
Signature of Authorized Agency Representative Date
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HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 14 of 28
SPECIFIC INFORMATION
Please separately tab each section of the application submission as to Project or Program
Description, Capacity, Alignment, Approach, Impact of Funds, Budget.
PROJECT DESCRIPTION
• Name of Project or Program: Youth & Young Adult Housing
• Amount requested: $139,700
• Provide a brief description of the Project or Program: (LIMIT 200 WORDS)
OWL360 is expanding opportunities for young adults by increasing our housing capacity from
11 units at Pfeiffer and Parliament Houses to 15 units, including a Master Lease agreement for
NEW units at Quimper House in Chimacum. Quimper House will provide transitional housing
and support services for unaccompanied youth and young adults (ages 18-25)and their children
who are homeless, at risk of homelessness, fleeing domestic violence, or without safe housing
options. OWL360 serves residents at 50%AMI.
Quimper House can accommodate up to 8 young adults and/or their children, offering essential
support such as Case Care, basic needs assistance, mental health services,resource connections,
peer counseling, exploring career pathways,building self-sufficiency and sustainable housing
related service and living skills. With a proven history of successfully transitioning young adults
into permanent housing, OWL360 will model Quimper House's programs on the effective
systems already in place at Pfeiffer and Parliament Houses.
One of OWL360's goals is to ensure safe and stable housing for all young people across
Jefferson County so that young people may thrive in the short and long term regardless of their
location, age,race, ethnicity, neurodiversity, disability, gender identity or sexual orientation.
• Specify the Project or Program goals and expected outcomes. Specify the measures of
success by which the Project or Program will be assessed. (LIMIT 300 WORDS)
OWL360's primary goal is to use Quimper House to increase housing availability for vulnerable
youth in Jefferson County. The requested funds will support Quimper House's operational costs,
including utilities, renovation and maintenance, insurance, and salary and benefits for OWL360
staff who will provide direct services to our residents.
As of September, OWL360 has a waiting list of 17 young adults that qualify for supportive
housing under 1590. Vulnerable youth who are unsheltered face heightened risks, including
exposure to violence, exploitation, mental health issues, and chronic health problems. Studies
show that youth experiencing long-term homelessness are more likely to struggle with substance
abuse,physical health decline, and increased rates of suicide. According to the National Network
for Youth,homeless youth are 2.5 times more likely to become victims of human trafficking.
Long-term housing instability also disrupts education and employment opportunities,
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 15 of 28
perpetuating cycles of poverty and instability. Ensuring access to stable housing is crucial to
reducing these risks and promoting long-term well-being for unsheltered youth.
A report from the state's Office of Homeless Youth and A Way Home Washington found that
homelessness among people ages 12-24 in Washington decreased by 40%between 2016-2022.
This is due to a collaborative, multi-sector effort. The report also found that 75%of youth and
young adults who were permanently housed in 2020 remained stably housed two years later.
Outcome Measures:
• Quimper House: Up to 2,920 days of residential youth living in 2025 (two units that
have two-bedroom for up to 8 residents multiplied by 365 nights),plus sustainable living
support services.
• Pfeiffer/Parliament Houses: Up to 8,030 days of residential youth living in 2025 (11
units multiplied by 365 nights),plus sustainable living support services.
These outcome measures will help OWL360 assess the program's success in providing safe,
supportive housing and essential services.
• Specify the number of units of housing to be created or number of individuals who will be
served by the Project or Program.
Quimper House will serve up to 8 young people annually in two units that have 2 bedrooms
each. Across all three OWL360 housing programs--Quimper House, Pfeiffer House, and
Parliament House—there will be a total of 15 housing units available. It is anticipated that these
programs can serve up to 40 individuals annually, based on participants' ability to transition into
permanent housing as opportunities arise in the community, supported by OWL360's dedicated
staff and placement services.
Threshold Requirements:
• Identify the specific eligible use(s)under 5386 and/or 1590 for which the Project or
Program qualifies, as listed on pages two through four of the RFP. If you are submitting
for both operating and development funds, please submit separate budgets for each.
House Bill 1�90 and RCW 82. 14. i30
• Development(and first year operations): A minimum of sixty percent of
this fund must be used for the following eligible uses:
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 16 of28
• Constructing affordable housing, which may include new units of
affordable
housing within an existing structure, and facilities providing housing-
related services,
solely for eligible households
Eligible Persons Meeting the Definition of Homeless:Providing new living units that serve
unaccompanied youth and young adults who are homeless and/or being evicted with no
subsequent residence identified and lacking the resources needed to obtain housing.
Additionally, our residents include those who are fleeing from domestic violence with no safe
residence or resources to obtain such housing. We include persons living on the streets or in
emergency shelters who are low income and qualifying for affordable housing.
ELIGIBLE USES:OW1.360 positively address all of the eligible uses identified below: (1590
and/or 5386)
Eligible Uses:
• Rental and furnishing of dwelling units for homeless individuals.
• Development of affordable housing and services for formerly homeless
individuals and families in transitional or permanent housing.
• Homelessness prevention services.
• Outreach services to homeless individuals and families.
• Other activities to reduce and prevent homelessness as identified in the local plan.
• Support for building operation and maintenance costs for housing projects
affordable to very low-income households.
• Supplemental funding for operating expenses of eligible housing projects that
provide affordable housing to very low-income residents.
OWL360's program aligns with all eligible uses under 1590, aimed at(New units and first year
operations)reducing homelessness and providing essential housing and support services.
• Provide a brief description of recent, relevant and successful experience in delivering
similar programs and/or projects.
OWL360 is proud to report an 80%success rate in helping our residents transition into
permanent housing, a testament to the strength of our comprehensive support services. By
addressing critical barriers such as affordable housing and long-term stability, our program
empowers young adults to overcome challenges and chart their own paths toward a stable and
independent future. The majority of our residents smoothly transition into permanent housing,
while others enter specialized programs that meet their unique needs, demonstrating OWL360's
commitment to personalized, impactful care.
Our success is defined not only by housing outcomes but also by the development of life skills
and confidence necessary for independent living. The experiences of our residents underscore the
alignment of OWL360's work with both the county's 5-year plan and the State of Washington's
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 17 of 28
broader efforts to end homelessness for young people by breaking down silos and promoting
system-wide collaboration.
OWL360 has extensive experience supporting youth involved in multiple systems of care. We
provide safe, stable housing alongside a comprehensive framework of trauma-informed case
management,professional counseling, and peer ally support. Our services focus on both
prevention and intervention,ensuring holistic care for youth navigating complex challenges. By
offering wraparound services, OWL360 not only supports residents but also assists those on
waiting lists and in outreach programs,helping them develop vital skills to manage challenges
and conflicts effectively.
In 2022-2023, only 3 1%of OWL360 housing residents had a high school diploma upon entry,
and of those, 62%were employed part- or full-time but earning less than 50%of the area median
income. Among the 69%without a diploma, only 9%were employed when they entered our
program. These statistics highlight the urgent need for continued Case Care and Navigation
service which remains a core focus of OWL360.
Finally, OWL360 remains committed to expanding the continuum of low-barrier housing
solutions that include street outreach, direct services, and transitional housing for youth aged 18-
25. This holistic approach is tailored to meet the distinct needs of marginalized young people
facing housing instability,providing the comprehensive support they need to transition to a
brighter, more stable future.
• Briefly describe how the project aligns with the priorities and objectives of the Five-Year
Homeless Housing Plan and the community outreach conducted for the project or
program. (LIMIT 400 WORDS)
• Obiective#1-2
OWL360 identifies program participants through referral partnerships with local
service and educational organizations or self-referrals. Upon receipt of
applications, we act quickly to enter them into our database and follow up with a
detailed interview. Our interview determines the risk and the needs and rates them
the highest priority of homelessness,related risks for overall success for
independent living, and the most vulnerable to further prioritizing those most in
need of services and housing support. Strategies include enhancing the case
management system for young people who are homeless to address individual
barriers to stable housing, continuing case care and supportive service once the
young person is housed. Our services and support have been developed to
maximize exits to sustainable permanent housing.
• Obiective#3-6
OWL360 will increase the total number of supportive housing units by
implementing the new facility, Quimper House. This increase will add to the
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 18 of 28
capacity we experienced in 2023-2024. Due to the continued lack of affordable
housing and livable wages for youth and young adults in Jefferson County, it
makes our efforts challenging but certainly worth the effort and time to provide
these much needed services. Staff provide necessary support that helps focus on
the development of each emerging adult transitioning out of homelessness and
into sustainable independence and permanent housing.
• Obiective#5
OWL360 is committed to a"client first" approach. Attention is paid to successful
motivation and engagement, allowing staff to provide specific need-based
responses and, in most cases, a trauma informed method that is more likely to lead
to client-centered programming and supportive services that match the diverse
population we serve. Our non-discrimination policy ensures that we support
marginalized youth including BIPOC and LBGTQA+ individuals.
• Obiective#4
Since 2021, OWL360 has participated in Jefferson County's local PIT count and
provides related information to the Homeless Management Information
Systems. This data informs us of our approach and policies. In 2023, we
participated in the A Way Home Washington's Anchor Community Initiative
cohort that is specifically working to develop a by-name list to support homeless
youth in our county. In 2024, OWL360 became the lead for the Anchor
Community Initiative to gather and support organizations in both Jefferson and
Clallam specifically for youth and young adults facing homelessness and housing
insecurity.
A. APPROACH- Completeness of Proposal and Readiness (5 Points) (LIMIT 400
WORDS)
OWL360 has negotiated a Master Lease for the Quimper House, expanding our housing services
to Chimacum in Jefferson County's south region. This expansion will enhance our capacity to
house emerging young adults, providing them with comprehensive support that includes Case
Care management, Resource Navigation, Mental Health services, and Education and Career
pathways. In addition, Quimper House residents will benefit from OWL360's extensive network
of over 20 partnerships throughout Jefferson County, ensuring they receive a broad spectrum of
services.
The proven success of our existing models at Pfeiffer and Parliament Houses will serve as the
foundation for Quimper House's implementation. Our organizational philosophy, "Believe,
Begin, and Become,"guides our approach to supporting young people as they navigate the
challenges of homelessness,trauma, and instability. With the help of county funding, we will
tailor Quimper House to meet the unique needs of its residents.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 19 of28
OWL360's approach is rooted in adolescent development and trauma-informed care. We
recognize that youth and young adults often face complex challenges, including mental health
issues,education barriers, career pathway obstacles, and significant resource gaps due to
geographic isolation. Our model integrates these components to create a holistic support system
for youth,many of whom have severe, multifaceted needs and are in multi systems of care.
We are fully prepared to take the next steps toward providing safe, supportive housing and
individualized transition planning for Jefferson County's vulnerable young population. Once
housed, Quimper House residents will immediately be integrated into the same robust system of
services that have proven successful at Pfeiffer and Parliament Houses. Case Care management
will work closely with each resident,providing them with the tools, resources, and personalized
support needed to transition into permanent housing and independent living.
OWL360 is committed to building sustainable futures for at-risk young adults.
B. IMPACT OF FUNDS-Leverage of Other Funds and Number of Persons Assisted
(10 Points) (LIMIT 400 WORDS)
Addressing youth and young adult homelessness and reducing the risk of returning homelessness
is a critical priority. Youth and young adult homelessness is often hidden, manifesting in unsafe
living situations such as couch surfing, being lured into trafficking, or ending up in adult shelters
where they are vulnerable to victimization.
Jefferson County has the second-highest rate of disconnected youth in the state, with 25% ,
compared to the national average of 12%(Measure of America). OWL360 remains committed to
reaching vulnerable youth. We will create opportunities for disconnected youth to re-engage and
build sustainable independence.
The pathways into homelessness for youth are complex and rarely the result of a single event.
Unlike the adult homeless population, youth experiencing homelessness are more likely to leave
home due to family conflicts. These conflicts often involve being forced out, facing abuse
(physical, emotional, or sexual), or parental neglect related to mental health issues or substance
use. Dysfunctional family environments can lead youth to seek separation and independence,
which further exacerbates homelessness. This struggle is compounded by barriers like mental
health challenges, limited educational opportunities, substance use, or encounters with the justice
system.
Moreover, the experiences of homeless youth differ significantly from those of homeless adults.
Once on the streets, youth face unique dangers and are at heightened risk of enduring additional
trauma. They encounter daily stressors with limited coping strategies and lack the resources to
navigate these challenges. Youth experiencing homelessness are disproportionately affected by
social and health inequities—disparities in access to opportunities and outcomes that undermine
their well-being.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 20 of28
Effectiveness lies in tailoring interventions for the younger age group by listening to them and
looking at data,understanding that the causes and solutions for youth homelessness are unique.
Through Case Care and Resource Navigation we will employ an equity-based approach to ensure
that each individual receives the support necessary for personal growth and development.
Quimper House will provide life-changing housing and support to up to 8 young people each
year. Across all three of OWL360's housing programs—Quimper House, Pfeiffer House, and
Parliament House-15 units will be available, with the capacity to serve up to 40 individuals
annually. By offering stable housing and robust support, we strive to support young people
toward sustainable housing and independence.
OWL360 will continue to work with our committed partners and the Department of Commerce -
Office of Homeless Youth to leverage resources and available funds until we have functionally
ended homelessness for all young people.
C. PROJECT OR PROGRAM BUDGET—A Feasible Financial Plan (5 Points)
BUDGET FORMS
Funding period begins January 1,2025, and ends December 31,2025. Please use the
attached budget templates. If you need additional space,you may insert rows. "Proposal"
refers to the funds requested from these funds that will be applied to this specific Project or
Program. Blank spaces are provided for additional categories. Justification for budget items
must be specific, and that same specificity should be reflected in subsequent billings. A
maximum 10%Administration fee is allowed for projects if needed, however,
Administration fees are not allowed for Capital Projects.
CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES
Financing Categories Estimate Basis of Estimate
Total Acquisition Costs $
Construction $
Construction Fees $
Financin Fees and Charges $
Guarantees and Reserves $
Developers Fee $
Subtotal $
TOTAL $
SOURCES
Financing Categories Estimator Indicate if Committed or Application has been made.
If not made indicate date application is to be
submitted
Private Loan $
Jefferson County Funds $
Public Sources(State or $
Federal Funds
Foundations $
Donations $
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 21 of 28
Low Income Housing Tax $
Credits indicate 9%or 4%
Historic Tax Credits $
New Market Tax Credits $
Gap if an $
TOTAL $
Please include any budget narrative that is descriptive or helpful to explain any part of your
proposed expenditures in your capital budget(s). (LIMIT 300 WORDS)
PROGRAM OPERATING BUDGET
DATES
Budget Categories Program Proposal Justification Priority
Salaries $110,500 $62,500 1 FTE Case Care Coordinator 1
$24,000 .5 Resource Navigation/Outreach
Benefits $14,000 $7,000 Case Case
$4000
Rental Subsidies $0.00 $0.00 See budget notes 1
Utilities $18,000 $6,000 Quimper House 2
$4,000 Case Care Office Space
Insurance $15,500 $11,500 Housing Programs-Quimper 1
Food/Supplies $3000 $0.00 Basic needs
Fumishings/Equipment $8500 $0.00 Furnished units
Repair/Maintenance $10000 $8000 Quimper House Renovations/Mairitenan 1
Transportation(explain) $2500 $0.00 Resident Supports
Subtotal $ 182,000 $127,000
Administration(10% 18,200.00 $12,700
max.
TOTAL $200,200 $139,700
If your Project or Program includes salaries and benefits,please list position(s) and FTE to be
paid by these funds(FTE should be that percentage of time the employee is dedicated to this
Project or Program):
Position Salary Benefits FTE
Case Care Coordinator 62,600 $7000 1
Resource Navigation $24,000 $4000 .5
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 22 of 28
FUNDING SOURCES FOR THE PROGRAM in 2025
Funding Sources Awards Awards OWL360 Indicate if Committed
2023 2024 or Application has
been made.
Public Sources(State or Federal $34,000 $149,270 149/1590 Committed
Funds) $97,500 $67,200 OHY 7/2023 Committed
FUNDING SOURCE ARE FOR ALL -6/2025 Application submitted
HOUSING UNITS&RESOURCE OCH- 9-2024
SPACE. NO FUNDS ARE AWARD FOR
NEW t?NIT
Private Donations $1200 $7000
Foundation Grants $ JCF Catalog Application
submitted
United Campaigns UGN Application Submitted
Other $ $
Other $ $
TOTAL $98,700 $223,470
Please include any budget narrative that is descriptive or helpful,to explain any part of your
proposed expenditures. For instance, if you are requesting furnishings or appliances specifically
for housing included in your Project or Program, what are the items you are requesting?(LIMIT
300 WORDS)
We are not directly seeking rental subsidies in this RFP as we work directly with community
partners to support young adults with rental assistance. Assistance is based on needs and incomes
and subsidies vary depending on residents' specific qualifications. These subsidies will go
towards supporting our Master Lease agreements, administrative staff,prevention and
intervention peer counselors, as well as OWL360's associated support activities.
Our proposed housing budget supports utilities—water/sewer, electricity, garbage removal, and
internet, for the residential living units and administration office. Regular maintenance and
repairs are also expected and proposed in the budget after a small renovation project to bring the
units to an acceptable standard required for habitability.
In our housing budget, we are also requesting salary and benefits at a livable wage for 2
employees. (1.5 FTE)As we continue to grow and become a vital resource for the youth and
young adults of our community, we want to ensure we can offer a livable wage for our staff
willing to commit themselves to supporting the youth of Jefferson County. These employees'
roles will be to assist in resource navigation,workforcd development, case care,housing
outreach, and other support services. As the continued success of our young people grows, they
become less dependent on subsidies and are expected to work towards covering their housing
expenses. Expanded education and employment often places our young people in a situation
known as the"income cliff"when you make too much money to be subsidized but in Jefferson
County are not earning enough for a livable wage. This puts them at great risk of falling back
into housing insecurity. This funding will help us to bridge the gap as they grow towards self-
sufficiency.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 23 of 28
ATTACHMENT A
Required Insurance Coverages
1. Commercial General Liability.
• Recipient shall maintain commercial general liability coverage on a form
acceptable to Jefferson County Risk Management for bodily injury,personal
injury, and property damage, in an amount not less than two million dollars
per occurrence ($2,000,000) and an aggregate of not less than four million
- dollars ($4,000,000), for bodily injury, including death, and property
damage.
• The commercial general liability insurance coverage shall contain no
limitations on the scope of the protection provided and include the following
minimum coverage:
• Broad form property damage, with no employee exclusion;
• Person injury liability, including extended bodily injury;
• Broad form contractual/commercial liability, including completed
operations and product liability coverage;
• Premises—operations liability (M&C);
• Independent contractors and subcontractors; and,
• Blanket contractual liability.
• Recipient's commercial general liability policy shall include employer's
liability coverage.
• The County and its elected officials, officers and employees shall be named
as an additional insured party under this insurance policy.
2. Automobile Liability.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 24 of 28
• Recipient shall maintain business automobile Liability insurance on a form
acceptable to Jefferson County Risk Management with a limit of not less
than a combined single limit of$1,000,000 each occurrence. Coverage shall
include owned, hired, and non-owned automobiles.
3. Workers' Compensation(Industrial Insurance). Recipient shall maintain
workers' compensation insurance at its own expense, as required by Title 51
RCW, for the term of this Agreement and shall provide evidence of coverage to
Jefferson County Risk Management,upon request. If the County incurs any
cost to enforce the provisions of this subsection, all costs and fees shall be
recoverable from Recipient.
• Recipient shall provide Workers' Compensation and Employer's
Liability on a state approved policy form providing benefits as required
by law with employer's liability limits no less than $1,000,000 per
accident or disease.
• This coverage shall extend to any contractor or subcontractor that does
not have their own workers' compensation and employer's liability
insurance.
• Recipient expressly waives by mutual negotiation all immunity and
limitations on liability, with respect to the County, under any industrial
insurance act, disability benefit act,or other employee benefit act of any
jurisdiction, which would otherwise be applicable in case of such claim.
4. General Insurance Requirements.
• Insurance coverage shall be evidenced by one of the following methods:
• Certificate of insurance; or,
• Self-insurance through an irrevocable Letter of Credit from a qualified
financial institution.
• Any deductibles or self-insured shall be declared to and approved by the
County prior to the approval of this Agreement by the County. At the
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 25 of 28
option of the County,the insurer shall reduce or eliminate deductibles or
self-insured retention, or Recipient shall procure a bond guaranteeing
payment of losses and related investigations,claim administration and
defense expenses.
• Failure of Recipient to take out or maintain any required insurance shall not
relieve Recipient from any liability under this agreement, nor shall the
insurance requirements be construed to conflict with or otherwise limit the
obligations concerning indemnification of the County.
• Recipient's insurers shall have no right of recovery or subrogation against
the County (including its employees and other agents and agencies), it
being the intention of the parties that the insurance policies so affected shall
protect all the parties and shall be primary coverage for all losses covered
by the above described insurance.
• Insurance companies issuing Recipient's insurance policy or policies shall
have no recourse against the County (including its employees and other agents
and agencies) for payment of any premiums or for assessments under any form
of insurance policy.
• All deductibles in Recipient's insurance policies shall be assumed by and be at
the sole risk of Recipient.
• Any judgments for which the County may be liable, in excess of insured
amounts required by this agreement, or any portion thereof, may be withheld
from payment due, or to become due, to Recipient until Recipient shall furnish
additional security covering such judgment as may be determined by the
County.
• Any coverage for third party liability claims provided to the County by a"Risk
Pool"created pursuant to Ch. 48.62 RCW shall be non-contributory with
respect to any insurance policy Recipient shall provide to comply with this
Agreement.
• The County may, upon Recipient's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that
would otherwise be due to Recipient.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 26 of 28
• Recipient shall provide a copy of all insurance policies specified in this
Agreement.
• Written notice of cancellation or change in Recipient's insurance required by
this Agreement shall reference the project name and agreement number and
shall be mailed to the County at the following address: Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368.
• Recipient's liability insurance provisions shall be primary and noncontributory
with respect to any insurance or self-insurance or self-insurance programs
covering the County, its elected and appointed officers, officials, employees
and agents.
• Any failure to comply with reporting provisions of the insurance policies shall
not affect coverage provided to the County, its officers, officials, employees or
agents.
• Recipient's insurance shall apply separately to each insured against whom
claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
• Recipient shall include all subcontractors as insured under its insurance
policies or shall furnish separate certificates and endorsements for each
subcontractor. All insurance coverage for subcontractors shall be subject to all
the requirements stated in this Agreement. The insurance limits mandated for
any insurance coverage required by this Agreement are not intended to be an
indication of exposure nor are they limitations on indemnification.
• Recipient shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance
policies, and endorsements expiring before completion of services will be
promptly replaced.
• Recipient shall place insurance with insurers listed to business in the State of
Washington and having A.M. Best Company ratings of no less than A-,with
the exception that excess and umbrella coverage used to meet the requirements
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 27 of 28
for limits of liability or gaps in coverage need not be place with insurers or re-
insurers licensed in the State of Washington.
• Certificates of insurance as required by this Agreement shall be delivered to
the County within fifteen(15)days of execution of the Agreement. To the
extent a certificate lists or refers to any endorsements solely by name.
description or number it shall be the responsibility of Recipient to obtain and
provide to Jefferson County Risk Management a full and complete copy of the
texts of such endorsements.
• The County shall be named as an"additional insured" on all insurance policies
required by this Agreement.
• Recipient shall furnish the County with properly executed certificates of
insurance that, at a minimum, shall include:
• The limits of coverage;
• The project name and agreement number to which it applies;
• The certificate holder as Jefferson County, Washington and its
elected officials, officers, employees and agents with the address of
Jefferson County Risk Management, P.O. Box 1220, Port Townsend,
WA 98368; and
• A statement that the insurance policy shall not be canceled or
allowed to expire except on thirty (30)days prior written notice to
the County.
HOUSING FUND BOARD 2025 GRANT FUNDING OWL360 Page 28 of 28