HomeMy WebLinkAboutCONSENT HFB Dove House Kearney Block JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Jefferson County Board of Commissioners
FROM: Carolyn Gallaway,Clerk of the Board
DATE: January 21, 2025
SUBJECT: AGREEMENT re: 2025 Affordable Housing/Homelessness
Grant Funding; Dove House Advocacy Services—Kearney
Block Hub
STATEMENT OF ISSUE:
On November 8, 2024 the Housing Fund Board met and reviewed the RFPs received.
On November 18, 2024, the Board of County Commissioners approved the Housing
Fund Board's 2024 funding recommendations for Affordable Housing Fund 148,
Homeless Housing Fund 149, 1590 and 5386 Funds. One of the recommendations was
to fund; Dove House Advocacy Services—Kearney Block Hub; in the amount of
$30,000
ANALYSIS:
The attached Grant Agreement will provide $30,000 in funds approved by the Board of
County Commissioners on November 18, 2024.
FISCAL IMPACT:
$30,000 from Fund 148.
RECOMMENDATION:
Approve the attached Grant Agreement.
REVIEWED BY:
Mark McCauley, ounty Administrator Dat
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Dove House Advocacy Services Contract No: DHKearney
Contract For: Kearney Block Hub Term: 01/01/25 - 12/31/25
COUNTY DEPARTMENT: County Administrator
Contact Person: Carolyn Gallaway
Contact Phone: 022
Contact entail: carolyn@co jefferson wa us
AMOUNT: $30,000 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $30,000 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # 148 RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO AN I�1' 55 80 AND CHAPTER 42.23 RCW.
CERTIFIED: a N/A: / -/7 -.?5
na ure Date
STEP 2: DEPARTMENT CERTIFIES TH PERS_ON PROP SE FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EN D Y ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: ❑� N/A: ❑ 7
Signatu Date
STEP 3: RISK MANAGEMENT REVIEW(will be addeL/tronically through Laserfiche):
Electronically approved by Risk Management on 1/17/2025.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 1117/2025.
Thank you for making the changes.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
Grant Agreement by and Between Jefferson County
and
Dove House—Kearney Block Hub
For Affordable Housing/Homelessness Services Grant Funding
WHEREAS, RCW 36.22.250 authorizes the use of SSB 5386 a recording fee surcharge to
provide funding for affordable housing services, homeless housing and assistance, and local
homeless housing and assistance; and
WHEREAS, RCW 82.14.530 authorizes the use of SHB 1590 sales tax revenues tosupport
affordable housing; and
WHEREAS, RCW 82.14.540 authorizes the use of SHB 1406 sales tax revenues to support
affordable housing; and
WHEREAS, on September 3, 2024 the Board of County Commissioners approved funding
levels and authorized the release of a Request for Proposals for the funds collected pursuant
to the above cited RCW's; and
WHEREAS, on November 18, 2024 the Board of County Commissioners approved the
Housing Fund Board's recommendation for 2025 funding;
NOW, THEREFORE, Jefferson County, a political subdivision of the State of Washington
("County"), and Dove House Advocacy Services, a non-profit corporation in Washington
State ("Recipient"), in consideration of the mutual benefits, terms, and conditions
hereinafter specified, do hereby agree as follows:
1. Grant Commitment. A grant of funds is hereby made to Recipient for use of the Project
described in Section 2. The approved maximum amount of the grant shall be$30,000, all
coming from Fund 148. Payment of grant funds shall be made upon the submission of
appropriate invoices pursuant to Section 3.
2. Project Description, Schedule and Budget.
a. The scope of work for the Project is described in Exhibit A, attached.
b. The Project begins on January 1,2025 and shall be completed by December 31,2025.
c. The budget for the Project is described in Exhibit B, attached.
3. Payment. Expenses incurred on the Project, as described in Section 2, by the Project's
consultants, contractors, suppliers, or Recipient staff shall be submitted to the County
Administrator's Office by Recipient using a detailed invoice that includes all of the
following:
a. Each detailed invoice shall show individual items followed by the total amount
incurred and the amount eligible for reimbursement under this Grant Agreement.
Recipient may submit such invoices to the County once per month during the course
of the Project for work completed. All invoices shall be submitted no later than 30
days after project completion; and,
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 1 of 28
b. The county shall review and approve invoice payments. Payments will be limited to
the monies that are available under this Grant Agreement as described in Section 1.
Such invoices, once approved, will be paid using the County's normal bill paying
process and cycle.
4. Compliance with Laws. Recipient shall, in completing its project under this Grant
Agreement, faithfully observe and comply with all federal,state,and local laws,
ordinances, and regulation, applicable to the work to be completed under this Grant
Agreement.
5. Indemnity
The Recipient shall defend, indemnify and hold the County, its officers, officials,
employees, agents and volunteers (and their marital communities) harmless from any
claims, injuries, damages, losses or suits, including attorney's fees, arising out of or
resulting from the acts, errors or omissions of the Recipient in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the
County. Should a court of competent jurisdiction determine this Agreement is subject to
RCW 4.24.115 if liability for damages occurs arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Recipient and the County, its officers, officials, employees, agents and volunteers (and
their marital communities)the Recipient liability, including the duty and cost to defend,
shall be only for the Recipient negligence. It is further specifically understood that the
indemnification provided constitutes the Recipient waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver
has been mutually negotiated by the parties. This section shall survive the expiration or
termination of this Agreement.
6. Required Insurance Coverages.
a. Commercial General Liability.
1) Recipient shall maintain commercial general liability coverage on a form
acceptable to Jefferson County Risk Management for bodily injury, personal
injury, and property damage, in an amount not less than two million dollars per
occurrence ($2,000,000) and an aggregate of not less than four million dollars
($4,000,000), for bodily injury, including death, and property damage.
2) The commercial general liability insurance coverage shall contain no limitations
on the scope of the protection provided and include the following minimum
coverage:
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 2 of 28
i. Broad form property damage, with no employee exclusion;
ii. Person injury liability, including extended bodily injury;
iii.. Broad form contractual/commercial liability,including completed
operations and product liability coverage;
iv. Premises-operations liability (M&C);
v. Independent contractors and subcontractors;and,
vi. Blanket contractual liability.
3) Recipient commercial general liability policy shall include employer's liability
coverage.
4) The County and its elected officials, officers and employees shall be named as an
additional insured party under this insurance policy.
b. Automobile Liability. Recipient shall maintain business automobile Liability
insurance on a form acceptable to Jefferson County Risk Management with a limit of
not less than a combined single limit of$1,000,000 each occurrence. Coverage shall
include owned, hired, and non-owned automobiles.
c. Workers' Compensation(Industrial Insurance). Recipient shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term
of this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request. If the County incurs any cost to enforce the provisions of
this subsection, all costs and fees shall be recoverable form Recipient.
1) Recipient shall provide Workers' Compensation and Employer's Liability on a
state approved policy form providing benefits as required by law with employer's
liability limits no less than $1,000,000 per accident or disease.
2) This coverage shall extend to any contractor or subcontractor that does not have
their own workers' compensation and employer's liability insurance.
7. Recipient expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction, which would otherwise be
applicable in case of such claim.
8. General Insurance Requirements.
a. Insurance coverage shall be evidenced by one of the following methods:
1) Certificate of insurance; or,
2) Self-insurance through an irrevocable Letter of Credit from a qualified financial
institution.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 3 of 28
b. Any deductibles or self-insured shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County,
the insurer shall reduce or eliminate deductibles or self-insured retention, or Recipient
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
c. Failure of Recipient to take out or maintain any required insurance shall not relieve
Recipient from any liability under this agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations
concerning indemnification of the County.
d. Recipient insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the
parties that the insurance policies so affected shall protect all the parties and shall be
primary coverage for all losses covered by the above described insurance.
e. Insurance companies issuing Recipient insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies)
for payment of any premiums or for assessments under any form of insurance policy.
f. All deductibles in Recipient insurance policies shall be assumed by and be at the sole
risk of Recipient.
g. Any judgments for which the County may be liable, in excess of insured amounts
required by this agreement, or any portion thereof, may be withheld from payment
due, or to become due, to Recipient until Recipient shall furnish additional security
covering such judgment as may be determined by the County.
h. Any coverage for third party liability claims provided to the County by a"Risk Pool'
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any
insurance policy Recipient shall provide to comply with this Agreement.
i. The County may, upon Recipient failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to Recipient.
j. Recipient shall provide a copy of all insurance policies specified in this Agreement.
k. Written notice of cancellation or change in Recipient insurance required by this
Agreement shall reference the project name and agreement number and shall be
mailed to the County at the following address: Jefferson County Risk Management,
P.O. Box 1220, Port Townsend, WA 98368.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 4 of 28
1. Recipient liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance or self-insurance programs covering the
County, its elected and appointed officers, officials, employees and agents.
m. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to the County, its officers, officials, employees or agents.
n. Recipient insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
o. Recipient shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All
insurance coverage for subcontractors shall be subject to all the requirements stated
in this Agreement. The insurance limits mandated for any insurance coverage
required by this Agreement are not intended to be an indication of exposure nor are
they limitations on indemnification.
p. Recipient shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,and
endorsements expiring before completion of services will be promptly replaced.
q. Recipient shall place insurance with insurers listed to business in the State of
Washington and having A.M.Best Company ratings of no less than A-,with the
exception that excess and umbrella coverage used to meet the requirements for limits
of liability or gaps in coverage need not be place with insurers or re-insurers licensed
in the State of Washington.
r. Certificates of insurance as required by this Agreement shall be delivered to the
County within fifteen(15)days of execution of the Agreement. To the extent a
certificate lists or refers to any endorsements solely by name. description or number
it shall be the responsibility of Recipient to obtain and provide to Jefferson County
Risk Management a full and complete copy of the texts of such endorsements.
s. The County shall be named as an"additional insured" on all insurance policies
required by this Agreement.
t. Recipient shall furnish the County with properly executed certificates of insurance
that,at a minimum, shall include:
1) The limits of coverage;
2) The project name and agreement number to which it applies;
3) The certificate holder as Jefferson County, Washington and its elected officials,
officers, employees and agents with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368;and,
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 5 of 28
4) A statement that the insurance policy shall not be cancelled or allowed to expire
except on thirty (30) days prior written notice to the County.
9. Independent Contractor. Recipient and the County agree that Recipient is an independent
contractor with respect to the project to be completed pursuant to this Grant Agreement.
Nothing in this Grant Agreement shall be considered to create the relationship of
employer and employee between the parties hereto.Neither Recipient nor any employee
of Recipient, nor any subcontractor of Recipient shall be entitled to any benefits
accorded to County employees by virtue of their services on the project to be completed
under this Grant Agreement. The County shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the State
industrial insurance program,or otherwise assuming the duties of an employer with
respect to Recipient, or any employee, representative of agent of Recipient, or any
contractor of Recipient.
10.Subcontracting Requirements.
a. Recipient Owns Contract Performance. Recipient is responsible for meeting all terms
and conditions of this Agreement including standards of service, quality of materials
and workmanship, costs and schedules. Failure of a subcontractor to perform is no
defense to a breach of this Agreement. Recipient assumes responsibility for all
liability for the actions and quality of services performed by any subcontractor.
b. Subcontractor Disputes. Any dispute arising between Recipient and any
subcontractors or between subcontractors must be resolved with involvement of any
kind on the part of the County and without detrimental impact on the delivery of
contracted goods and services.
11.Legal and Regulatory Compliance. While performing under this Agreement, Recipient,
subcontractors,and their employees are required to comply with all applicable local,state
and federal laws, codes, ordinances and regulations, including but not limited to:
a. Applicable regulations of the Washington State Department of Labor and Industries,
including WA-DOSH Safety Regulation; and
b. State and Federal Anti-Discrimination Laws.
12.Termination.
a. Termination by the County.
1) Should Recipient default in providing services under this Agreement or
materially breach any of its provisions, the County may terminate this Agreement
upon ten (10) days written notice to Recipient.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 6 of 28
2) Recipient shall have the right and opportunity to cure any such material breach
within the ten (10) day period.
3) The County may terminate this Agreement upon immediate notice to Recipient.
Recipient will be reimbursed for services expended up to the date of termination.
4) This Agreement may be terminated or amended, in whole or in part,by the County
upon thirty(30)days written notice in the event expected or actual revenue in Funds
148 and/or 149 is reduced or limited in anyway.
b. Termination by Recipient.
1) Should the County, its staff, employees, agents and/or representatives default in
the performance of this Agreement or materially breach any of its provisions,
Recipient, at its option, may terminate this Agreement by giving ten(10) days
written notice to the County representative.
2) The County shall have the right and opportunity to cure any such material
breach within the ten (10) day period.
c. Termination Without Cause. This Agreement may be terminated without cause at any
time by either party subject to a sixty (60) day advance written notice of such
termination to the other party.
13.No Harassment or Discrimination. Recipient and any contractors/subcontractors will not
discriminate against any person in the performance of work under this agreement or in
the selection and retention of employees or procurement of materials or supplies on the
basis of age, sex, marital status, sexual orientation, religion, creed, color, national origin,
honorably discharged veteran or military status, or the presence of any sensory, mental,
or physical disability or the use of a trained guide dog or service animal by a person with
a disability, unless based on a bonafide occupational qualification.
14.Contract Expiration. This contract will run until the project is complete and until the
County has made all payments required under this Grant Agreement, except that the
project must be completed no later than the date listed in Paragraph 2.b. above, unless
extended by mutual agreement.
15.Failure to Appropriate. Recipient acknowledges that the County may only appropriate
monies in the current year and in a manner consistent with Paragraph 1 above. The
County agrees to appropriate monies to fund this Grant Agreement unless emergency
circumstances prevent the County from doing so. Any monies to be paid by the County
to Recipient for this Grant Agreement are subject to appropriation by the County
Commission.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 7 of 28
16.Integrated Agreement. This Grant Agreement represents the entire and integrated
agreement between the County and Recipient and supersedes all prior negotiations,
representation, or agreements written or oral.
17.Modification of this Agreement. This Agreement may be amended or supplemented only
by a writing that is signed by duly authorized representatives of all parties.
18.No Assignment. Recipient shall not sell,assign, or transfer any rights obtained by this
Agreement without the express written consent of the County.
19.Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application of this Agreement shall not be affected
and shall be enforceable to the fullest extent permitted by law.
20.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean,that any provision in this Agreement is for the benefit of any
person or entity who is not a Party.
21.Controlling Law. It is understood and agreed that this Agreement is entered into in the
State of Washington. This Agreement shall be governed by and construed in accordance
with the laws of the United State, the State of Washington and the County of Jefferson,
as if applied to transactions entered into and to be performed wholly within Jefferson
County,Washington between Jefferson County residents. No party shall argue or assert
that any state law other than Washington law applies to the governance or construction
of this Agreement.
22.Reports: An annual report form will be due no later than January 31, 2026. The report
form will be distributed before the end of the year. Non-compliance may result in no
funds awarded in the future.
(SIGNATURES APPEAR ON THE FOLLOWING PAGE)
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 8 of 28
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to
be executed this day of 2025.
Jefferson County Dove House
Board of Commissioners
Signature Date
Printed Name/Title
By:
Heidi Eisenhour, Chair Date
SEAL:
ATTEST:
Carolyn Gallaway, CMC Date
Clerk of the Board
Approved as to form only:
for 01/17/2025
hili�pp�C$fiu cker Date
Chief Civil Deputy Prosecuting Attorney
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 9 of 28
EXHIBIT A - SCOPE OF WORK
Recipient has been awarded $30,000, after recommendation by the Housing Fund Board.
Recipient shall use the Award consistently with its response to the request for proposal submitted
to the Housing Fund Board during the 2025 cycle.
A true and correct copy of the Recipient's response to the request for proposal is attached as
Exhibit C.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 10 of 28
EXHIBIT B—BUDGET
Recipient only shall use the Award for the purposes identified in its request for proposal
submitted to the Housing Fund Board during the 2025 cycle.
Recipient shall invoice the County consistent with Section 3 of this agreement.
Applicant: Dove House Advocacy Services
Contact: Beulah Kingsolver
Address: 1045 10'Street,Port Townsend, WA 98368
Phone: 360-385-5292
Email: beulahkAdovehousejc.org
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 11 of 28
EXHIBIT C - RFP
Dove House Advocacy Services
Application
AFFORDABLE AND SUPPORTIVE
HOUSING & HOMELESS HOUSING
AND ASSISTANCE FUNDS
For use from January 1, 2025 to December 31, 2025
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 12 of 28
Name of Project or Program Kearney Block Hub
Requested total amount for this application: $120,020
Area of the County to be served: Port Townsend, WA
Name of Applicant/Agency: Dove House Advocacy Svcs Federal Tax ID#: 91-1195187
Contact Person: Beulah Kingsolver Title: Executive Director
Address: 1045 10t1' St City: Port Townsend
State: WA Zip: 98368
Phone Number: 360-385-5292 Fax Number: 360-379-5395
E-mail: beulahk@dovehousejc.org
CERTIFICATION by Authorized Agency Representative(Board President, CEO, or another person authorized to
bind the agency in a contract).
Name of Authorized Agency Representative (print): Beulah Kingsolver
Title: Executive Director
• Applicant certifies that these funds will be used as described in this application unless a change has been
mutually agreed upon between Contractor and Jefferson County Board of County Commissioners. Substantive
amendment requests will also require the approval of the Housing Fund Board ("HFB").
• Applicant certifies that the information in this application is true and correct.
• Applicant certifies that it has no outstanding obligations to the County with respect to housing funds.
Signatur rized Agency Representative Date
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 13 of 28
SPECIFIC INFORMATION
Please separately tab each section of the application submission as to Project or Program Description, Capacity,
Alignment, Approach, Impact of Funds, Budget.
PROJECT DESCRIPTION
• Name of Project or Program: Kearney Block Hub—transitional housing anal services
• Amount requested: $120,020
• Provide a brief description of the Project or Program: (LIMIT 200 WORDS)
Since 2020, Dove House Advocacy Services has been expanding our services to meet the ever-increasing need for
affordable housing for survivors of domestic violence as well as housing-related services for those who are
currently homeless or at-risk of homelessness.
Specifically, Dove House has invested significantly in three new programs in our"Kearney Block Hub":
1) 909 Kearney Street Transitional Housing which consists of one two-bedroom unit and one studio
apartment.
2) Dove House Recovery Cafe at 939 Kearney Street which provides a drug-and-alcohol-free community
space, free meals, referrals to housing providers, laundry vouchers, shower tokens, and hygiene supplies
four days/week.
3) Dove House Closet two blocks away at 1925 Blaine St which provides free clothing two days/week.
Collectively, in these three programs, we propose the following eligible uses of these funds:
a. Services for formerly homeless individuals and families residing in transitional housing and still at risk
of homelessness.
b. Operating subsidies for transitional housing or permanent housing serving formerly homeless families
or individuals.
f. Outreach services for homeless individuals and families.
k. Operation and maintenance costs of housing projects that are affordable to very low-income household,
and that require a supplement to income to cover ongoing operating expenses.
• Specify the Project or Program goals and expected outcomes. Specify the measures of success by which
the Project or Program will be assessed. (LIMIT 300 WORDS)
Our goal is to provide affordable/transitional housing to survivors of domestic violence, sexual assault, and other
crimes at 909 Kearney Street, and to provide housing-related services to both them and members of the community
who are homeless or at-risk of homelessness through our other programs in the "Kearney Block Hub": Dove House
Recovery Cafe and Dove House Closet.
We define success as fulfilling the maximum capacity for transitional housing at 909 Kearney Street: one two-
bedroom unit and one studio unit. This means three adults and up to three children for a total possible 2,190
bednights per year. Further, we will open and operate a holistic healing space at 909 Kearney Street to provide both
advocacy services and free holistic healing modalities. There is evidence that mind-body practices can be effective
in addressing anxiety, depression, chronic mental illnesses,post-traumatic stress disorders, and addictions
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 14 of 28
(Koithan, 2009). These recovery challenges are common amongst the people we serve, and these types of holistic
healing modalities are rarely accessible to them.
We further define success as consistently operating our two other Kearney Block Hub programs:
- Dove House Recovery Cafe four days per week with free meals, laundry vouchers, shower tokens,
hygiene supplies, and provided each day. We view meeting these basic needs as essential for both
reducing negative externalities for those currently homeless and reducing the housing cost burden
for those who are at-risk of homelessness. We provide regular referrals to housing and behavioral
health treatment providers who often provide services on-site at Recovery Cafe. To help us
determine if our services are effective, we provide surveys to our Members who self-report their
housing status over time and the impact our program had.
- Dove House Closet two days per week with free clothing and outdoor gear, especially as we get into
colder months.
lioithan A4. The Inner Healer: Afind-body Strategies for Health.J Nurse Pract. 2009 May/;5(5):374-375. doi: 10.1016,j.nurpra.2009.01.012. PA411):
20160987;PA4CID:PAIC2754856. Retrieved 10/13/2024 from The Inter Healer; Aliud hudS ,StnnteYfex liu•Ilealth-I'MC(nilojeov)
• Specify the number of units of housing to be created or number of individuals who will be served by the
Project or Program.
At 909 Kearney St, we have one two-bedroom unit and one studio unit. We can house three adults and up to three
children for a total possible 2,190 bednights per year.
Between 10/1/23 — 10/1/24 at Dove House Recovery Cafe, we provided housing-related services to 158 Members,
115 Volunteers, and 2,694 Visitors. We average 67 meals/day with 12,112 meals served and 733 laundry vouchers
during that same time. We provide innumerable referrals to housing providers. Looking further back over the last
18 months, our Membership numbers doubled and our meals served quadrupled. We anticipate continued growth in
demand for our housing-related services there with a modest 25% increase estimate of 198 Members annually,
15,140 meals annually, and 926 laundry vouchers.
We opened Dove House Closet in January 2024 and have served 535 people which is a monthly average of 59
people. We anticipate serving at least 708 people at Dove House Closet annually.
Threshold Requirements:
• Identify the specific eligible use(s) under 5386 and/or 1590 for which the Project or Program
qualifies, as listed on pages two through four of the RFP. If you are submitting for both operating
and development funds, please submit separate budgets for each.
5386 Operating Funds:
In this project, we are providing services to persons meeting the definition of homeless under the
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 15 of 28
legislation and persons at-risk of homelessness. At 909 Kearney St Transitional Housing we are providing
housing to:
• Persons fleeing domestic or family violence with no subsequent safe residence
identified and lacking the resources needed to obtain such housing.
And at both Dove House Recovery Cafd and Dove House Closet we are serving:
• Persons being evicted within a week from a private dwelling unit or leaving an
institution, such as a mental health or substance abuse treatment facility or a
jail/prison, with no subsequent residence identified and lacking the resources needed
to obtain housing.
• Persons living on the streets or in emergency shelter but are spending a short time(up
to 30 consecutive days) in a hospital or other institution.
• Persons who would otherwise be living on the streets or in an emergency shelter.
• Households who are very low-income.
The eligible uses of these funds we wish to access for our Kearney Block Hub programs:
• Costs of services for formerly homeless individuals and families residing in
transitional housing or permanent housing and still at risk of homelessness.
Specifically, the cost of food supplies in Dove House Recovery Cafd meal program;
the cost of laundry vouchers; a portion of salary and benefits for 3 staff positions to
ensure we can continue to provide services.
• Supporting operation and maintenance costs of housing projects that are affordable
to very low-income households, and that require a supplement to income to cover
ongoing operating expenses. Specifically, utilities, salary/benefits for repairs and
maintenance staff for both 909 Kearney Street Transitional Housing and Dove
House Recovery Cafd.
1590 Development Funds:
None
1590 Operating Funds:
None
• Provide a brief description of recent, relevant and successful experiences in delivering similar
programs and/or projects.
Dove House has been serving survivors of domestic violence since 1983. We've been successfully operating
Jefferson County's only emergency domestic violence shelter since 2003. Our DV shelter has 6 rooms and, if all
were filled by families, the possibility of up to 21 people at any point in time. From Jan 1, 2023 —Dec 31, 2023, we
filled 3,141 bed nights.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 16 of 28
We have been successfully operating four transitional apartments since 2009. We have one 3-bedroom unit, two 2-
bedroom units,and one 1-bedroom unit. From Jan 1, 2023 —Dec 31, 2023, we had 11 individuals live there—three
single moms, one single woman, and three women healing from behavioral health challenges.
We bought the property at 909 Kearney Street in 2022 with the first resident moving in that same year. We are
currently housing 6 individuals there.
We opened Dove House Recovery Cafe in 2021 serving free meals two days/week averaging 30 meals/day and 35
Members. Today, we're serving free meals four days/week averaging 68 meals/day and 76 Members. We began
offering laundry vouchers in 2022 averaging 43 vouchers/month and now averaging 99 vouchers/month.
In 2023, we took over "New Image" and re-branded it as "Dove House Closet." We expanded the mission from
providing free clothes only to women to providing free clothes to all people regardless of gender identity. We
retained many of the volunteers from New Image and opened in January 2024.
• Briefly describe how the project aligns with the priorities and objectives of the Five-Year Homeless
Housing Plan and the community outreach conducted for the project or program. (LIMIT 400
WORDS)
Dove House was directly involved with the creation of the Five-Year Homeless Housing Plan, and we are jointly
responsible for helping to implement the Plan. Recovery Cafe is explicitly cited in the Plan as an outreach strategy
for improving referral rates to Coordinated Entry. We work closely with our community partners at OlyCAP and
Bayside to provide appropriate referrals for housing to those we serve.
The specific Objectives of the Plan this project aligns with are:
OBJECTIVE # 1 Quickly identify and engage people experiencing homelessness.
Dove House has a 24-hour domestic violence crisis line which allows us to quickly identify persons fleeing
domestic violence. With availability, we can house them in our domestic violence shelter (or temporary hotel stays
when the shelter is full) and, from there, house them in our transitional housing units.
In addition, our Recovery Cafd is a low-barrier-to-entry program. Everyone is welcome to join us throughout the
week and receive basic services including free prepared meals, non-perishable food items in our Little Free Pantry,
hygiene supplies, etc. We do not need to assess, diagnose, or bill insurance. Our trauma-informed staff welcome
all, and we have found that offering a free meal is an effective strategy at engaging people experiencing
homelessness.
While free meals may be what first brings someone to Recovery Cafe, people experiencing homelessness remain
engaged in services due to the non judgmental and safe culture. The trust we build allows us to connect folks with
other homeless service providers. Recovery Cafd is a resource hub where people experiencing homelessness can
access domestic violence shelter and transitional housing at Dove House and services our partners provide.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 17 of 28
From 10/1/23 —present, approximately 63% of our 202 Members served are currently unhoused or were unhoused
when first arriving at Recovery Cafe. When surveyed, "Has Recovery Cafe helped to improve your housing
situation?", 48%of Members responded "Yes." A further 63% responded that Recovery Cafe helped them
maintain their housing. This demonstrates that Recovery Cafe helps unhoused people access housing as well as
prevent a return to homelessness.
OBJECTIVE # 2 Prioritization of homeless housing for people with the highest needs.
This Project will provide funding for two transitional housing units for persons fleeing domestic or family violence
with no subsequent safe residence identified and lacking the resources needed to obtain such housing, a population
identified as among those with the highest needs for housing and support services.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 18 of 28
A. APPROACH - Completeness of Proposal and Readiness(5 Points) (LIMIT 400 WORDS)
1. 909 Kearney St Transitional Housing— Healing Space
In 2022, we acquired the 909 Kearney St property, adjacent to Dove House Recovery Cafe, welcoming our first
residents that year. The facility includes a two-bedroom, one-bath unit and a separate studio, prioritizing survivors
of domestic violence who are ready to transition from our shelter. Currently, we house six individuals, providing
2,190 bednights annually. Each client is paired with an Advocate for personalized support, connecting them to vital
external services that aid in their recovery.
We are finalizing renovations for a separate-entry space dedicated to advocacy and holistic healing services,
including yoga, tai chi, massage therapy, and auricular acupuncture. These mind-body practices are particularly
effective for individuals facing homelessness, helping to address anxiety, depression, and PTSD (Koithan, 2009).
By creating a convenient healing space, we reduce transportation barriers, allowing our Advocates to meet clients
privately and provide crucial support.
2. Dove House Recovery Cafe— Food Security & Access to Care
Dove House Recovery Cafe aims to create a safe, drug-and-alcohol-free environment conducive to recovery,
especially for those experiencing homelessness. Our mantra, "everyone is in recovery from something," reflects
our inclusive approach to diverse recovery challenges. We facilitate access to essential services without requiring
appointments or insurance, significantly reducing barriers for our participants (Members).
Working closely with local organizations enhances our ability to serve those in need, offering on-site behavioral
health support. We host peer support groups tailored to marginalized populations, including those experiencing
homelessness. In the past 18 months, our program has doubled its membership to 212 and quadrupled meals served
from 5,665 to 16,391. Over 1,862 visitors accessed social services, including free meals and support groups, many
of whom are homeless.
This rapid growth, however, comes with increased operational costs for food, maintenance, utilities, and supplies.
Funding from OCH is essential for sustaining services like free laundry vouchers, which have become a lifeline for
those without stable housing. The demand for these resources has grown,costing about$1,000 monthly.
3. Dove House Closet
In 2023, we took over the"New Image" program, which previously provided clothing to women in need,
rebranding it as Dove House Closet to serve all genders. This resource, located near the Food Bank and our other
services, is crucial for meeting the basic needs of individuals experiencing homelessness, especially in winter.
Since opening in January 2024, we've assisted 535 individuals.
Dove House Closet operates two days a week, requiring 14 hours of staff time weekly. This initiative underscores
our commitment to addressing the immediate needs of those in our community who are homeless, helping them
regain stability and access further support.
11
Dove
House Dove Dove
Advocacy House
Services Recovery House
Cafe Closet
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 19 of 28
B. IMPACT OF FUNDS - Leverage of Other Funds and Number of Persons Assisted
(l0 Points) (LIMIT 400 WORDS)
This request does not fully fund this Project. Our budget to run these three programs at the Kearney Block Hub is
$495,417 and we have secured $375,397 from Jefferson County 1/10'" of 1% fund, WA Health Care Authority,
WA Department of Commerce, private foundations, and private donations. This leaves a shortfall of$120,020
which we are requesting from this RFP.
The requested funds from this RFP will cover between .15 and .40 Salary and Benefits of three staff positions
responsible for ensuring we can provide services at Kearney Block Hub (.80 FTE total); utilities to include
water/sewer, electricity, garbage removal, propane, and internet/telephone for both locations; Food/Supplies to
include food for the Cafe and Free Pantry as well as kitchen/janitorial supplies needed to run the Dove House
Recovery Cafe meal program; laundry vouchers.
As for the number of persons assisted:
At 909 Kearney St Transitional Housing, we can provide affordable housing for up to 6 people for 2,190 bed nights
annually.
At Dove House Recovery Cafe, we have experienced tremendous growth in the last 18 months - we have more than
doubled our enrolled Membership numbers (212 compared to 95 in the previous 18 months)and quadrupled our
free meals served (16,391 vs 5,665). During that same period, we welcomed an additional 1,862 visitors and had
125 volunteers. Every single one of these individuals received some form of housing support services from us
whether that was to meet basic needs through our free meals, free shower tokens for the YMCA, free laundry
vouchers, free hygiene supplies; or to meet recovery needs via attending a support group, getting a referral, or
participating in a sober social event.
At Dove House Closet, we opened in January 2024 and have served 535 individuals.
C. PROJECT OR PROGRAM BUDGET—A Feasible Financial Plan (5 Points)
BUDGET FORMS
Funding period begins January 1, 2025, and ends December 31, 2025. Please use the attached budget
templates. If you need additional space, you may insert rows. "Proposal"refers to the funds requested from
these funds that will be applied to this specific Project or Program. Blank spaces are provided for additional
categories. Justification for budget items must be specific, and that same specificity should be reflected in
subsequent billings. A maximum 10% Administration fee is allowed for projects if needed, however,
Administration fees are not allowed for Capital Proiects.
CAPITAL BUDGET FOR REAL ESTATE DEVELOPMENT USES
Financing Categories Estimate Basis of Estimate
Total Acquisition Costs $
Construction $
Construction Fees $
Financing Fees and $
Charges
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 20 of 28
Guarantees and Reserves $
Developers Fee $
Subtotal $
TOTAL $
SOURCES
Financing Categories Estimator Indicate if Committed or Application has been made. If not made
indicate date application is to be submitted
Private Loan $
Jefferson County Funds $
Public Sources (State or $
Federal Funds)
Foundations $
Donations $
Low Income Housing $
Tax Credits (indicate 9%
or 4%)
Historic Tax Credits $
New Market Tax Credits $
Gap if any __ $
TOTAL $
Please include any budget narrative that is descriptive or helpful to explain any part of your proposed expenditures
in your capital budget(s). (LIMIT 300 WORDS)
PROGRAM OPERATING BUDGET
.Ian 1,2025—Dec 31,2025
Budget Categories Program Proposal Justification Priority
Salaries $260,126 $40,959 .25FTE Program Director, .40FTE 2
Advocate DH Closet, .15FTE Facilit
Mgr
Benefits $81,315 $15,500 See above 2
Rental Subsidies $3,845 $- -
Utilities $16,700 $16,700 Electricity, propane, garbage, water, 3
sewer, telephone, internet
Insurance $9,455 $- - -
Food/Supplies $60,100 $28,250 $22,250 food for DH Recovery Cafe 1
meal program; $6,000 for laundry
vouchers
Furnishings/Equipment $4,800 $4,800 Kitchen supplies/equipment 5
Repair/Maintenance $8,847 $2,900 Janitorial Supplies 4
Transportation(explain) $- $- -
Training $3,500 -
Subtotal $451,588 $109,109
Administration (/0%max.) $43,829 $10,911
TOTAL $495,417 $120,020
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 21 of 28
If your Project or Program includes salaries and benefits, please list position(s) and FTE to be paid by these funds
(FTE should be that percentape of time the em Flo ee is dedicated to this Project or Program):
Position Salary Benefits FTE
Program Director $17,390 $5,437 0.25
Advocate DH $16,744 $7,369 0.40
Closet
Facilities M r $6,825 $2,694 0.15
FUNDING SOURCES FOR THE PROGRAM in 2025
Funding Sources Awards Awards Indicate if Committed or
2023-2024 2024-2025 Application has been made.
Public Sources $274,597 $207,283 Committed
(State or Federal
Funds)
Private Donations $18,484 $20,000 Estimated
Foundation Grants $18,900 $l 5,000 Applied/Estimated
United Campaigns $ $
City & County $143,863 $81,281 Committed
Funds
Other $ J $
TOTAL $455,844 1 $323,564
Please include any budget narrative that is descriptive or helpful, to explain any part of your proposed
expenditures. For instance, if you are requesting furnishings or appliances specifically for housing included in your
Project or Program, what are the items you are requesting? (LIMIT 300 WORDS)
The requested funds from this RFP will cover between .15 and .40 Salary and Benefits of three staff positions
responsible for ensuring we can provide services at Kearney Block Hub (.80 FTE total); utilities to include
water/sewer, electricity, garbage removal, propane, and internet/telephone for both 909 Kearney St Transitional
Housing and Dove House Recovery Cafe; Food/Supplies to include food for the Cafe and Free Pantry as well as
kitchen/janitorial supplies needed to run the Dove House Recovery Cafe meal program; laundry vouchers. While
the need for services has risen dramatically,outside funding sources have decreased by 30%making it difficult for
us to answer that demand. Without full funding we will be looking at significant cuts to our services.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 22 of 28
ATTACHMENT A
Required Insurance Coverages
1. Commercial General Liability.
• Recipient shall maintain commercial general liability coverage on a form acceptable to
Jefferson County Risk Management for bodily injury, personal injury, and property damage, in
an amount not less than two million dollars per occurrence ($2,000,000) and an aggregate of
not less than four million dollars($4,000,000), for bodily injury, including death,and property
damage.
• The commercial general liability insurance coverage shall contain no limitations on the scope
of the protection provided and include the following minimum coverage:
o Broad form property damage, with no employee exclusion;
o Person injury liability, including extended bodily injury;
o Broad form contractual/commercial liability, including completed operations and
product liability coverage;
o Premises —operations liability (M&C);
o Independent contractors and subcontractors; and,
o Blanket contractual liability.
• Recipient's commercial general liability policy shall include employer's liability coverage.
• The County and its elected officials, officers and employees shall be named as an additional
insured party under this insurance policy.
2. Automobile Liability.
• Recipient shall maintain business automobile Liability insurance on a form acceptable to
Jefferson County Risk Management with a limit of not less than a combined single limit of
$1,000,000 each occurrence. Coverage shall include owned, hired, and non-owned
automobiles.
3. Workers' Compensation (Industrial Insurance). Recipient shall maintain workers' compensation
insurance at its own expense, as required by Title 51 RCW, for the term of this Agreement and
shall provide evidence of coverage to Jefferson County Risk Management, upon request. If the
County incurs any cost to enforce the provisions of this subsection, all costs and fees shall be
recoverable from Recipient.
o Recipient shall provide Workers' Compensation and Employer's Liability on a state
approved policy form providing benefits as required by law with employer's liability limits
no less than $1,000,000 per accident or disease.
o This coverage shall extend to any contractor or subcontractor that does not have their own
workers' compensation and employer's liability insurance.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 23 of 28
o Recipient expressly waives by mutual negotiation all immunity and limitations on liability,
with respect to the County, under any industrial insurance act, disability benefit act, or
other employee benefit act of any jurisdiction, which would otherwise be applicable in case
of such claim.
4. General Insurance Requirements.
• Insurance coverage shall be evidenced by one of the following methods:
o Certificate of insurance; or,
o Self-insurance through an irrevocable Letter of Credit from a qualified financial institution.
• Any deductibles or self-insured shall be declared to and approved by the County prior to the
approval of this Agreement by the County. At the option of the County, the insurer shall reduce
or eliminate deductibles or self-insured retention, or Recipient shall procure a bond
guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
• Failure of Recipient to take out or maintain any required insurance shall not relieve Recipient
from any liability under this agreement, nor shall the insurance requirements be construed to
conflict with or otherwise limit the obligations concerning indemnification of the County.
• Recipient's insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the parties
that the insurance policies so affected shall protect all the parties and shall be primary coverage
for all losses covered by the above described insurance.
• Insurance companies issuing Recipient's insurance policy or policies shall have no recourse
against the County (including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of insurance policy.
• All deductibles in Recipient's insurance policies shall be assumed by and be at the sole risk of
Recipient.
• Any judgments for which the County may be liable, in excess of insured amounts required by this
agreement, or any portion thereof, may be withheld from payment due, or to become due, to
Recipient until Recipient shall furnish additional security covering such judgment as may be
determined by the County.
• Any coverage for third party liability claims provided to the County by a"Risk Pool" created
pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any insurance policy
Recipient shall provide to comply with this Agreement.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 24 of 28
• The County may, upon Recipient's failure to comply with all provisions of this Agreement
relating to insurance, withhold payment or compensation that would otherwise be due to
Recipient.
• Recipient shall provide a copy of all insurance policies specified in this Agreement.
• Written notice of cancellation or change in Recipient's insurance required by this Agreement shall
reference the project name and agreement number and shall be mailed to the County at the
following address: Jefferson County Risk Management, P.O. Box 1220, Port Townsend, WA
98368.
• Recipient's liability insurance provisions shall be primary and noncontributory with respect to
any insurance or self-insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees and agents.
• Any failure to comply with reporting provisions of the insurance policies shall not affect coverage
provided to the County, its officers, officials, employees or agents.
• Recipient's insurance shall apply separately to each insured against whom claim is made or suit is
brought, except with respect to the limits of the insurer's liability.
• Recipient shall include all subcontractors as insured under its insurance policies or shall furnish
separate certificates and endorsements for each subcontractor. All insurance coverage for
subcontractors shall be subject to all the requirements stated in this Agreement. The insurance
limits mandated for any insurance coverage required by this Agreement are not intended to be an
indication of exposure nor are they limitations on indemnification.
• Recipient shall maintain all required insurance policies in force from the time services commence
until services are completed. Certificates, insurance policies, and endorsements expiring before
completion of services will be promptly replaced.
• Recipient shall place insurance with insurers listed to business in the State of Washington and
having A.M. Best Company ratings of no less than A-, with the exception that excess and
umbrella coverage used to meet the requirements for limits of liability or gaps in coverage need
not be place with insurers or re-insurers licensed in the State of Washington.
• Certificates of insurance as required by this Agreement shall be delivered to the County within
fifteen (15) days of execution of the Agreement. To the extent a certificate lists or refers to any
endorsements solely by name. description or number it shall be the responsibility of Recipient to
obtain and provide to Jefferson County Risk Management a full and complete copy of the texts of
such endorsements.
• The County shall be named as an "additional insured" on all insurance policies required by this
Agreement.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 25 of 28
• Recipient shall furnish the County with properly executed certificates of insurance that, at a
minimum, shall include:
o The limits of coverage;
o The project name and agreement number to which it applies;
o The certificate holder as Jefferson County, Washington and its elected officials,
officers, employees and agents with the address of Jefferson County Risk Management,
P.O. Box 1220, Port Townsend, WA 98368; and
o A statement that the insurance policy shall not be cancelled or allowed to expire except
on thirty (30) days prior written notice to the County.
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 26 of 28
Dove House Advocacy Services
Budget
July 2024 through June 2025
July-Jun
Ordinary Income/Expense
Income
FEDERAL & STATE GRANTS 1,000,314.00
OTHER GRANTS 519,106.00
PROGRAM INCOME 80,800.00
INDIVIDUAL CONTRIBUTIONS 169,900.00
MISCELLANEOUS INCOME 12,000.00
Total Income 1,782,120.00
Expense
ADMINISTRATIVE 67,120.00
FACILITIES 60,963.00
FUNDRAISING 14,000.00
INSURANCE 25,5%.00
MARKETING & PUBLIC OUTREACH 10,650.00
PROFESSIONAL SERVICES 46,837.00
PROGRAM SUPPORT 177,400.00
SALARIES, BENEFITS & TAXES 1,269,364.00
SUPPLIES & EQUIPMENT 22,500.00
TRAINING & TRAVEL 24,600.00
UTILITIES 63,180.00
Total Expense 1,782,120.00
Net Ordinary Income 0.00
HOUSING FUND BOARD 2025 GRANT FUNDING DOVE HOUSE KEARNEY BLOCK Page 27 of 28
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