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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
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1820 Jefferson Street
P,D, 80x 1220
Port Townsend, WA 98368
(206) 385.9160
Gary A. Rowe, P.E., Director
Robert G. Nesbitt, P.E., County Engineer
Att'n: Al Bryant
Duarte / Bryant Architecture
209 112 First Ave. S.
Seattle, WA 98104
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Transmittal of Contract &
Notice to Proceed
'3 Dear Ms. Puetz
At the board meeting of 6 April, 1992 The Jefferson County Board of Counl)'
Commissioners signed the Contract to Queen City Sheet Metal and Roofing for the above
referenced work in the amount of $512,328,00 inclusive of Washington Stal.: Sales Tax.
8 April, 1992
A fully executed copy of the Contract is allached for your transmittal to Queen City Shc:cl
Metal & Roofing. A copy is also attached for you use,
You are also requested to notify Queen City Sheet Metal & Roofing that Notke ro Proceed
is hereby given as of May 4th, 1992. No on site work will be permitted prior to May 4,
1992. Therefore their contract is for 126 calander days starting on May 4, ] 992 and ending
on September 6, 1992.
Should you have any questions or comments please call our office.
Sincerely,
~~/
Project Manager
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100% Rocyclod Papor
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1711 OCCIDENTAL AVE. SO.. SEATTLE, WA. 98134-(206) 623-6020
March. 20, l~n
Jefferson County Dept. of Public Works
1820 Jefferson St.
Port Townsend, Wash. 98368
Mr. Frank Hall,
Dear Sir,
As requested, please see below the 35% labor taKes breakdown:
FICA
7.65%
Employment Security
Labor & Industry
5.4%
22.00%
.80%
35.85%
Futa
Total.
Very Truly Yours,
Queen City :;2J Metal
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Nikki A. ~uetz, V.P.
& Roofing, Inc.
SHEET METAL FABRICATORS. BUILT UP ROOFING. SINCE 1945
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"" OCClDENTALAVE.SO..SEATTLE.WA."!i<l!!)'l1J;~, sf ;:. - ~ l <j ; \;-c, _~
March 17,1992 MAR 18 1992 1\~'I:\l~J/~,~~j1:~:_~J ~)f.:)~ '~
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JEFFERSON (;UUN-r-~':a-U~'rif~;:'~ ~
PUBllr WORK<:' r-.r-
Jefferson County Department of Public Works
1820 Jefferson Street
Port Townsend, WA 98368
Re. Jefferson County Courthouse
Renovation
Mr. Frank Hall
Dear Sir'
We, Queen City Sheet Metal & Rfg. Inc., are willing to accept
contract for the above mentioned jobsite per the Jefferson Count.y
and let.t.er t.o proceed no 1at.er t.han May 15,1992. There will be no
penalties against. the Jefferson Count.y for any delays, due t.o complet.ion
of job.
Inc,
SHEET METAL FABRICATORS. BUILT UP ROOFING. SINCE 1945
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C'2.~ f3ity $heet.Metal & cl(ooIingJ !In<.
1711 OCCIDENTAL AVE. SO" SEATTLE~, 9813~OW~.~i,o "
nEt...;.t:.. :f~.O
MAR 31 1992
JEFFERSON COUNTY
PUBI Ir W()Rl<c I')!"r,
March 30, 1992
Jefferson County Department
1820 Jefferson St.
P.O. Box 1220
Port Townsend, Wash. 98368
Mr. Frank Hall;
Dear Sir,
Of Public Works
Re: Jefferson County Courthouse
Renovation Phase IV
Project No. CH0940
@
Please find enclosed contract form in triplicate, contract bond
form in triplicate, certificate of insurance and management of
statutory retainer percentage as requested on the above referenced
project.
Very Truly Yours,
L)
/.;/,1) ;Y~;;.:T
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Rikki A. Puetz, V.P.
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SHEET METAL FABRICATORS. BUILT UP ROOFING. SINCE 1945
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Jefferson County Courthouse
Renovation ProJect. Phase Four
Reroofing and Masonry Restoration
Project No, CHO-940 (1-29.92)
Section 00650 Page 1
MANAGEMENT OF STATUTORY
RETAINER PERCENTAGE
CONTRACTOR'S DECLARATION OF OPTION FOR MANAGEMENT OF
STATUTORY RETAINED PERCENTAGE
A,
I hereby elect to have the retained percentage of this contract held In a fund by the
Owner until (3D) days following final acceptance of the work.
J~()h2- Signed L;Jj 7/?~tI.
I'ln'l /), }JflE7"2-d
I hereby elect to have the Owner deposit the retained percentage of this contract in an
interest bearing account, not subject to withdrawal until after final accepta'1ce of the
work.
Date
B.
Date
Signed
C. I hereby elect to have the Owner invest the retained percentage of this contract from
lime to time as such retained percentage accrues,
I hereby designate
the repository for the escrow of said funds.
as
I hereby further agree to be fully responsible for payment of BII costs or fees Incurred as
a result of placing said retBlned percentage In escrow and Investing It as authorized by
statute. The Owner shall not be liable In Bny way for Bny costs or fees In connection
therewith.
Date
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
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1820 Jellerson Street
Po. Box 1220
Port Townsend, WA 98368
(206) 385,9160
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Gary A. Rowe, PE, Queeror
Robert G. NesbItt. P E., County Engmeer
To: Gary Rowe
PROJECT ACCEPTANCE
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CLIENT FEEDBACK RECEIVED I
NOV 1 7 1992
JEFFERSON COUNTY
PUBLIC WORKS DEPT.
From: Frank Hall
Date: Nov. 16, 1992
Project: Jefferson Co, Courthouse Renovation
Phase 1/4: Projecl II CH0940
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We are pleascd 10 inform you that as of Septembcr 21, 1992, we consider the
work on this projecl substantially complete.
It has been our intention and expectations that this work be performed with
very little disruplion 10 your personnel and services customarily provided,
Please answer the following questions and return this form to our office by
Novemher 20. 1992.
1. I-low well was Ihe job / project perfonned?
tfi:,DD .7013", to'4~ PClItItr: ...,,,,rH rl-f'J/ZJ:>e.,y A~'y .iu:s~u"noAJ
2. How could the job / project have been improved"
..r TH;;V~ "'T ....6""r V6'~ Wt!:(.4, .:z. r 1AIt:>....<..J) 136' /'fli/Z.D ro ,nv>~CJ"lS- "-'JI".
ON"')' ?.rw~t.6re. ....As ""'I:le... ...""It. P,R.sT 8/1) c..Rl./.. w4$ R6'o1'<!?cT~j),
3, Is this job / projecr complete 10 your satisfaclion and expectations?
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Space is provided on Ihe baek of this sheet for tlllY additional sUllllesrions or
comments thul may help liS improve our cl ienl relations.
100% l1ocyc.lorl Pnpor
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JAN 2 0 1~93
Jefferson County Deportment of Public Worl<s I
Controct Closure I Retained Release Schedule 'JEFFERSu,,, vuUNTY
Archtlectural Projects I PUBLIC WORKS DEPT.
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PRO J E CT TIT L E: JfJ<..F-_~_!..&'.wi:tJ:I.~~~___~E;lli!ll.lCl!J2..J,L'_J.JiA~e:____
FACILITY: ~l&&1.lli2l.&.:iL-__ PROJECT NUMBER: e.H014-D ,
CONTRA CT 0 R: _a.ela.l_~_':!::s-_.s~-ce:rJ:\.lU~L4-.f~~lw..:___
Add r e ss: jJJLD.cLI.lUa.IJ.r~A'!.€-~~_____________________
City: St.=:ATT/...15 State: WA Zip: '3813+
PROJECT COORDINATOR: ----F.EAb)~o~e~-----------------
Document: Dote:
Completion letter to Contractor and Interested parties:
Final progress payment to Contractor:
Final Contract Voucher Certification to Controctar:
"-
Noltce of Complellan to Deportment of Revenue
Nollce of Complellon to L & I. Contractor Compliance Unit
Certificate of Substantial Complellon (AlA G704)
Consent of Surety to Final Payment (AlA G707)
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Contractors Affidavit of Payment of Debts and ClaIms (AlA G706) srll~_ ~'- LQ3J!. _ __
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Contractors Affidavit of Release of Liens (AlA G 706~ .o~:c.. _7::.8., ~-',::.t.._ _ _ _OK "I ~,'L
Affidavit of Wages Paid. Contractor and Subcontroctors
Notice from Contract Compliance Unit
Certification from the Department of Revenue
'Retalnage:
Total Contract Amount:
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j2~-!. .l.LL'/.:l~_ n_
5% Retained
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Interest on retaIned amount:
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Subtotal <Retalnage plus Interest)
Total liens against the retalnage"
Totol retalnage less liens
/?etalnage dispersed ta Contractor
----------------------
----~---~-------~---~
-------__0~___________
Date:__~~~2~~~?~______
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HEADQUARTERS
O WASHINGTON STATE 0
. DEPARTMENT OF "
TRANSPORTATION
.:I*~r~,_I{.l~ ..:.,'. _'.(ei'[oI:l~ ;_",~:ll.I:I["'.. tel ~ III
Ol3.<6DlSCl
CONTRACTOR G,n""", (',rt'< f?14<=T M""A' ~ e,'Y>""'~"'.' I~\r
ADDRESS 171 !
,'""
...AY f;r.<....-rl c:
()~ l~ In~"......r""t
A.",::. '5"
STATE .....JA.
(~"ih','~";"U'n'derSigne'd'~hiVin{ifl;;iib~~;~~~' y sworn, certify thaI the attached bill Is a proper charge for work performed and
mar,ul.k"ed 10 Ihe St~shl ton; that the same or any part thereof has not been paid; and thaI I am aulhorlzed to
Slgr for t~~~~ IW connEi'cllo~'1 Ith the work performed and 10 Ihe best of my knowledge no loan, gralulty or gill of
Ii money' ~ ~",has beer\-,extended 10 any employee of the Department of Transporlatlon nor have I rented or
Ii purclJliS ~~~rlals from any employee of Ihe Department of Transportation; 1 further certify that Ihe allach'
~ ed fli' ~lARt;\~~ect sl~iement showing ail the monies due me from the Slale of Washington under this con,
\ trac~ Iha I tf~~IIY ,xa~ned s~ld final estimate and understand Ihe same and Ihal I hereby release Ihe Slate of
.. Was~ frolJfil,\t.\\.I.1 ~~s of w\1atsoever nature which 1 may have, arising out of the performance of said contract,
~ WhIC~I}~t!,fM10r90X~.istlmale)::
1 "'11 oF"vi~~~~: I)
. .",\\""""............... (\ X Queen city Sheet M~,tal ,& Roofing, Inc.
6. _ ~ ' ~_f--C--o',a; 'CON'".CTORI~.<.e.?7; ;....-.
, .."""" ......... "~' m. '"".;-' .:;z~p ,.,"
X .~ /~~ Nolary Public In and f
.2..:1 .s /~ - .J' 'I +/... tJ, ~v, tA) J.
I
r
~A134
DATE ~6. \'::>9Z-
State project Number
Federal-Aid Project Number
Job Description (Title):
JliOl';:::al<:5Df-l (!,ou/-SlY C.J:Jr..J.r:r:rHDf~&
.. ~1" .\ '~ASO"'i:.Y
t<EUC>'JI<I'IDI' ?RcCecr ~ n,A:S€ fD!Al':.
Rc~"TDeA. ",1-\ ..
DATE WORK COMPLETED: De'''-. I G), \ CJ97 FINAL AMOUNT $ 544\I-lolD.l1lo
CONTRACTOR'S CERTIFICATION
192.d.-
residing at
DEPARTMENT OF TRANSPORTATION CERTIFICATION
I cortlfy thO attachod tlnol osllmnlo to bO b050d
upon actual 'mooauromonl9, nnd 10 bo trua and
corroct, APPROVED DATE
X
Olf>lHlCT "D.~INl,5TA"TOR
X
HEADQUARTERS USE ONLY
EN01NEEI1
Dale of
Acceptance
By X.
--=-
INSTRUCTIONS
This Final Contract Vouchor Cerllflcatlon Is 10 be prepared by the Engineer and tile original and first COpy forwarded to Head.
querters for acceplance and payment,
The AffldavlI of Wages Paid must be prepared by the prime contractor, all subconlractorS and all subconlractor's agenls and
forwarded with lho Final Contract Vouchor Certification,
Oontractors Claims, If any, must be Included and tho Conlraclors Certification must be labeled Indicating a claim attached,
DOT romJl 134.146
REVISED !l.79
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CONSENT OF 0
SURETY COMPANY
TO FINAL PAYMENT
AlA DOCUMENT G707
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--'
OWNER
ARCH ITECT
CONTRACTOR
SU RETY
OTHER
PROJECT:
(name, address)
Jefferson County Courthouse Renovation Phase IV
TO (Owner)
r- Jefferson County Departmentl
of Public Works
1820 Jefferson St.
P.O. Box 1220
LPort Townsend, Wash. 98368-1
CONTRACTOR:
ARCHITECT'S PROJECT NO: CH0940
CONTRACT FOR: Reroofing and
Masonry Restoration
CONTRACT DATE:
3/24/92
Queen City Sheet Metal & Roofing,
1711 Occidental Ave. S.
Seattle, Wash. 98134
Inc.
In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the
(her~ Inson name OInd addrcu of SUrcly Company)
AMERICAN CASUALTY a:MPANY OF READING, PENNSYLVANIA
, SURETY COMPANY,
o
on bond of (here inserl "olme and addrCH of Conlr.1Clor)
Queen City Sheet Metal & Roofing, Inc.
1711 Occidental Ave. S. ,CONTRACTOR,
Seattle, Wash. 98134
hereby approves of the final payment to the Contr.wor, and agrees Ih.1I final p.ymcnl to Ihe Conlraclor ,hall not
relieve the Surety Company of any of its obligations to (hNe inU.'r1 n.ame and addreu of Owner)
Jefferson County Department of Public Works
1820 Jefferson St. P.O. Box 1220
Port Townsend, Wash. 98368
as set forth In the said Surety Company's bond,
. OWNER.
IN WITNESS WHEREOF,
the Surety Company has hereunto sel Its hand this
6TH
d.1Y or JI\NUAHY
19 93
Attest:
(Seall :
NlERICAN CASUALTY ro1P~ OF READING, PA
u,_______.._._.._____ __
Surely Company
~lt,",2,;~4;,;;.~-:=- -
FFHEf L. STEWAllT, I\'ITOHNEY-IN-FACT
Tille
CAUTION: You 8hould sign an original AlA document which has this caullon printed In red,
An original a88uros that changes will not bo obscured a8 mny occur when documents are roproducad.
fJ1J
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NOTE: Thll form Is to be Lucd '" II. compAnion documenl 10 AlA DOCUM[NT G70(1, CONTRACTOR'S ArrlDAVlT or PAYM[NT or ranTS AND
CLAIMS, Currenl [dHlon
AlA DOCUMENT C707' CONSENT or SURETY COMPANY TO FINAL PAYMENT' APRIL '970 rolTlON . A'All>
~ 1970 . THE AMERICAN INSTITUTE or ARCHITECTS, 1735 NEW YORK AVE.. NW, WASIIINGTON, D,C, 20006
WARNING' Unllc.nlld phOlocopylng viola'.. U,S. eopyrlghlllwe .nd I' lubl.cl to regll protecullon,
ONE PAGE
,"'" \1~'.lIr;''''',''''_''''''..,"'l.,r'''.1''''''''."''~l''\ru'''''' ~.~""-',_'_...,"If<'....~'~""'''''''~''''~"..,..,_..'.ft ...."'......."'....,_."'...,."".........M'........,~J-!"r';',PI;I:!;''''-".,)',.''t\~1.~"... ':,~"W'\'tl.""",.<..."fV'O
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American Casualty Company'
of Reading, Pennsylvania \0
C'NA
For All the Commitments You Makt"-
40 Offlcoo/Chlcago. IIIlnol.
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT
Know All Men by these Presents. That AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA, a corporallOn duly organIZed and
existing under the laws of the Commonwealth of Pennsylvania. and having its principal oHlce In the City of Chicago. and
State of Illinois, does hereby make. constitute and appoint Jeffrev L. Stewa rt. Ca rl M. LOvsted. II I .
Carl M lovsted. Individuall y
~ Seattle. Washinoton
its true and lawful Attorney-in-Fact with full power and authority hereby conferred to sign, seal and execute In its behalf bonds. undertakings and
other obligatory instruments of similar nature
- In Unlimited Amounts -
and to bind AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA thereby as fully and 10 the same extent as il such Instruments were
signed by the duly authorized officers of AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA and all the acts at said Attorney,
pursuant to the authority hereby given are hereby ratified and confirmed.
This Power of Attorney is made and executed pursuant to and by authority of the following By-law duly adopted by the Board of Directors of
the Company:
"Article VI-Execution 01 Obligations and Appolnlment 01 Allorney,ln.Facl
Section 2. Appointment of Attorney.in-fact. The President or Vice President may. from time to time. appoint by written certificates attorneys.
in.fact to act in behalf of the Company in the execution of pOlicies of insurance. bonds. undertakings and other obligatory instruments of like
nature. Such attorneys.in.fact. subject to the limitations set forth in their respective certificates of authority,shall have full power to bind the
Company by their signature and execution of any such instruments and to attach the seal of the Company thereto. The Presrdent or any Vice
President or the Board of Directors may at any time revoke all power and authority previously given to any attorney-in.fact,"
This Power of Attorney is signed and sealed by facsimile under and by the authOrity of the following Resolution adopted by the Board at
Directors of the Company at a meeling duly called and held on the lllh day of November, 1966:
"Resolved, that the signature of the President or a Vice President and the seal of the Company may be affixed by facsimile on any power
Oaf attorney granted pursuant to Section 2 of Article VI of the By.laws. and the signature of the Secretary or an Assistant Secre'tary and the
' seal of the Company may be affixed by f~scimile to any certificate of any such power, and any power or certificate bearing such facsimile
signatures and seal shall be valid and binding on the Company, Any such power so executed and seared and certified by certificate so executed
and sealed shall, with respect to any bond or undertaking to which it is attached, continue to be valid and binding on the Company."
presi~ne~'~~~sj~S~~~;~~~ie~~;I~~~~ h~~:I~AaL,J,~e~~~;ANY OF1 ~t~DIN~~/;,NNSYLVA~~nh~~ ~~s.d these presents to be Signe~ ~~ i~O'IC~
AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA
~~~~/(
rJ.~. Purt~11 Vice PreSident,
'~I
r
State at Illinois I
County of Cook I SI
On this 17 th day of Janua ry , 19..2L, before me personally came
~'J,c:'~i1.e~ld~~t"6~ ~Rl'E'R'lc~~oc~~n~~fymM~~AsN"~r8F d~~~6?~~~ ~~dN~mt~N~t'r~~~~r'~O~~ri~~"~::C~;'b~~er..\eh':' ~~~~~ ~tx~~r~t~~: tt~:~ ~~:
Instrument; that he, knows the seal of said CorJ)oration: that,the seal affIxed to tho said i~strument is such corporate seal; tha~ it was so. affixed
~~~~~~7~d~e:~~~I'~ ~i:~~DbXc:~en9~~~~ ~~ ~r~~tg;~o~~tf~~~ corporation and that he Signed hiS name thereto pursuant to like authOrity, and
:--~th;t;
, Linda C, Dempeey ,y otary PublrC,
CERTIFICATE My Commission Expires NOve r 12, 1990
I Robert E, Ayo, Assistant Secretary of AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA, do certify that the Powar 01 Attorney
heroin ebove set forth is still in force, and further certrtv that Section 2 of Article VI of the By. Laws of the Company and the Resolution of the Board
of Directors, set forth In said Power 01 Attorney are still in force, In testimony whereof I have hereunto subscribed my name and affixed the sea' of
the said Company this 611-1 day 01 .JJ\NUJ\HY ,19-23-,
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:".231.2,0
-I, "
. .~, .l',~'~' '.., ; I.',~ "
-/d~~
) i~AYO ssistant Secretary,
INV, NO, G.57442.B
State of: Washington
County of: King
The undersigned, pursuant to Article 9 of the General Conditions of the Conlract (or Construction, AlA Document
A201, hereby certifies that, except as listed below, he has paid in {ull or has otherwise satisfied all obligations for all
materials and equipment furnished, (or all work, labor, and services performed, Jnd (or all known indebtedness and
claims against the Contractor for damages arising in any manner in connection with the performance of the Contract
referenced above (or which the Owner or his properly might in any way be held responsible.
EXCEPTIONS: (If none, wrile "None", If required by Ihe Owner, the Contractor'smll furnish bond salisfacloiY",~o the
Owner (or each exception.) ~. '.1
l"""" \1
NONE ......,,'\\\\\\ '-~ ti
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SUPPORTING DOCUMENTS ATT^CHED HERETO:
1. Consent of Surely 10 Final Payment. Whenever
Surely is involved, Consent of Surety is required,
AlA DOCUMENT G707, CONSENT OF SURETY,
may be used for this purpose,
Indicate attachment: (yes X ) (no
The following supporllng documents should be 01.
tached hereto If required by Ihe Owner:
1. Contractor's Rclc.,sc or Wl,ivcr of liens, condj.
tlonal upon receipt of final paymenl,
2. Separate Releases or Wolvers of Liens from Sub.
contractors and malerlal and equlpmenl sup.
pliers, to the exlent required by the Owner, oc-
comp,lnled by a list Ihereof.
3. Contractor's Affidavit of Release of Liens (AlA
DOCUMENT G70(,A). My Commission Expires: /1- / - Jl Y
""" CAUTION: You Ihould ulle an original AlA document which hall thlll caullon prlnled In red.
~ An original alllurellthat change I will nol be obllcured all may occur when documentll Are reproduced.
o
OWNER
ARCHITECT
CONTRACTOR
SURETY
OTHER
o
o
o
o
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CONTRACTOR'S
AFFIDAVIT OF
PAYMENT OF
DEBTS AND CLAIMS
AlA Dowment G706
TO (Owner)
r- Jefferson County Departmen~
of Public Works
1820 Jefferson St.
P.O. Box 1220
L Port Townsend, Wash. 98368-.J
ARCHITECT'S PROJECT NO:
CONTRACT FOR:
CH0940
Reroofing and
Masonry Restoration
CONTRACT DATE: 3/24/92
PROJECT: Jefferson County Courthouse Renovation Phase IV
(name, address)
o
CONTRACTOR:
i
'I
" I
Queen City Sheet
Roofing, Inc.
).
1711 Occidental Ave. S.
Seattle, ,WaSh. 98t3,4.
-/ ~~
ny: L./c.',-r.,.c'/ ~c-<:'-'J-
Address:
Subscribed and sworn 10 b('(orc me Ihis
..r t.J.. (I d.1Y of ~"7"'''',\-
NolMY Public: "eL-.,,{At~ ?r1:'/<r..t,
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AlA DOCUMENT G706 . CONTRACTOR'S ArflDAVIT Of rAYMfNT or DfOTS ANn C1.AIM~ . ArRlt "17" mlllON
A'AI1O' (C) 1970. TH[ AM[RICAN INSTITUTf. or ARCHIHCTS, 17.1!l Nrw "IORK AVr... NW, W^SH1NGTO~~. D,C, 2000fl
WARNING: Unllcen.ed photocopying vlol_lfI. U.S. copyright IIIWa _nd I. ,ublect 10 lea-I prallcutlon.
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Metal &
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STAn or WASHINGTON
DEPARTMENT OF LABOR AND INDUSTRIES
December 15, 1992
.~lt;V::';'!i"'_
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
PO BOX 1220
PORT TOWNSEND WA 98368
DEe 18 1992
JEFFERSON COU"
." 'AI If' ,^,,,,,.,,._
Account 10: 127,318-00-4
QUEEN CITY SHEET METAL & ROOFING INC
Contract No. CHO 940
Gentlemen:
Please be advised that the Department of Labor and Industries does hereby release
Jefferson County from any further liability pursuant to RCW 51.12.050 and RCW
51.12,070 as would otherwise incur in connection with a contract calling for
reroofing the Jefferson County Courthouse.
This certificate does not release Queen City Sheet Metal & Roofing, Inc. from
liability for additional contributions which later may be determined to be due
with respect to the above mentioned contract or any other contracts said
contractor may have performed,
Very truly yours,
B~ ~?b
Industrial Insurance
Accounts Auditor
Contractor Compliance/Release Unit
Phone: (206) 956-4763
CCUl. BF: 2ca, 57
cc to
QUEEN CITY SHEET METAL & ROOFING INC
1711 OCCIDENTAL AVE S
SEATTLE WA 98134
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5;8 034 008
State of Washington
Department of Revenue
Audit Procedures & Administration
Olympia, WA 985004-0090
Certificate of Payment of State Excise
Taxes by Public Works Contractor
I R E<<.: Ii:, I," I: ~
DEe 0 c 1992 I
liJtFERSON LGUNTyi
,_-!:'G WORKS DEPT
Contractor:
QUEEN CITY SHEET METAL
1711 OCCIDENTAL AVE S
SEATTLE WA 98134
We hereby certify that taxes, increases and penalties due or to become due from the above named
contractor under Chapter 180, Laws of 1935, as amended, with respect to the following public works
contract:
JEFFERSON COUNTY
RE-ROOF JEFFERSON COUNTY COURTHOUSE
o
together with all other taxes, increases and penalties due from such contractor, have been paid in
full or that they are, in the Department's opinion, readily collectible without recourse to the state's
lien on the retained percentage.
This certificate is issued pursuant to the provisions of Chapter 60.28 Revised Code of Washington
for the sole purpose of informing the state, county or municipal officer charged with the duty of
disbursing or authorizing the payment of public funds to said contractor that the Department of
Revenue hereby releases the state's lien on the retained percentllge provided by this Chapter for excise
taxes due from said contractor.
This certificate does not release said contractor from liability for additional tax which may be
later determined to be due with respect to the above mentioned contract or other activities.
Date at Olympia, Washington. l..:l /; h ..:L--
o
STATE OF WASHINGTON
DEPAR7NT OF REVENUE
%I~/~
FORM REV 31 002R (10,91)
Ctrtl(y1n, Omm
ROUTINO: While Copy ~ Dlfihlll'lllng orncer, CnnAr')l Cory. ConlmclM.
rink Cory" Pile, Goldenrod CorY .. SJ'lCclnJ flile.
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- ""101,,'
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---
CONTRACTOR'S
AFFIDAVIT OF
RELEASE OF LIENS
AlA DOCUMENT C706A
OWNER
ARCHITECT
CONTRACTOR
SURETY
OTHER
o
o
o
o
o
TO (Owner)
r-Jefferson County I
State of Washington
Port Townsend, Wash. 98368
ARCHITECT'S PROJECT NO:
CONTRACT FOR:
CHO-940
Roofing, Carpentry,
Masonry etc.
L
-1 CONTRACT D^TE:
3124/92
PROJECT:
(name, address)
Jefferson County Courthouse Reroofing & Masonry
1820 Jefferson St. Port Townsend, Wash. 98368
State of:
Counly of:
The undersigned, pursuant 10 Article 9 of the GenerJI Conditions of the Conlr.,cl for Construction. AlA Document
A201, hereby certifies that 10 the best of his knowledge, informJtion Jnd belief, except as listed below, the RelcJscs
or Waivers of lien attJched herelo include the Conlractor. .,11 Subcontr.lctors. .11/ suppliers of m.lleri.lls .1nd equip.
ment, and all performers of Work, IJbor or services who have or may have liens a(.l.linst any properly of the Owner
arising in any manner out of the performance of the Contract (('ferenced above.
EXCEPTIONS: (If none, write "None". If required by the Owner, the Contr.lctor Sh.ll! furnish bond salisf.1Clory to the
Owner (or each exceplion.)
NONE
...........,''''''''\'11'
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SUPPORTING DOCUM[NTS ^TTACllm Ii[RHO:
1. Contr.lctor's Rele.lsc Or W.liver of l.icns, concli.
tional upon recelpl of fin.,1 p.'yrnent.
2. Separate Releases or W.livcrs of liens from Suh.
contraclors .1nd malerial and equipment sup-
pliers, to Ihe extenl required hy the OwnN, .le.
comp,lnled by a lis I I hereof,
CONTRACTOR:
QIIC'cn City Sheet Met.::ll
& Roofing, Inc.
Addross: 1711 Occidental Ave. S.
Seattle, Wash. 98134
ny: ~:;/~--z<...- ,{..;:::di;.3- AZ..._-.
f -If,...
Subliniht'd .1nd sworn 10 I)(l(orc me Ihi.. t~ ,
d.,yof q 1'1. lq 9'..v
NolMY I'lIblie: ;iJv-J(;[ ~~~Y
o
My Commi....iol1 ['(pirc".:
//./- ~ f/
mm
CAUTION: You should use an original AlA document which has this caution printed In red.
An original assures that changes will not be obscured as may occur when documents are reproduced.
AlA. nOCU,\UNT G106.\' CONTR^CTOR'~ MrtDAVIT Of RClr."S[ or IlrNS' APRil 19i'O I"DIlION . AI,\rJ(l
ltl 1970' HI[ AMCRICAN INSTllUH O[ ARCIIIHC1S, 17J.'i N(W YORK AVr., NW, "'ASIlIN(iTON. D,C. ~oonf1
WARNING: Unllcenaed photocopying violate. U.9. cnpyrlghllltWl and Is subject '0 legl'll proleeullon.
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cnIDrrICNlIL WAIVER AND RE:I.ElISE UFCN l?RCGRESS PA:tMENr
ut:on receipt by the unda.'"Signed of a check from
Jefferson County Department of Public Works
(Maker of Oleckl
in the sum of $ 58,227.18
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Payable to Queen City Sheet Metal & ,~oofinq, Inc.
(Payee of / Payees of check)
and when check has 1::een properly endorsed and has 1::een paid by the bank upon
which it is drawn, this document shall becare effective to release pro tanto
any rrechanic's lien, stop notice or 1::000 right the undersigned has on the job
of Jefferson County Dept. of Public Works
(CWner )
located at
1820 Jefferson St. Port Townsend, Wash.
(Job Des=iption)
to the following e.'(tent. This release covers a progress payment for labor,
services, equipnent or maten.aJ. furnished to
Jefferson County Department of Public Works
("tour CUsl:orrer)
through
Sept. 1992
only and does not cover any retention or
items furnished after said date. Eefore any recipient of this document relies
on it, said party should ven.fy evidence of payment to the undersigned.
Dated:
11/6/92
Queen City Sheet Metal & Roofing Inc.
, (Cal1pan~e)
L:/(,{--;1--:/,1 ,-:/ t/ ;?
(AuthoriZed SignatUre) ('l'itle)
NOl'E: Singla or joint payee chocks I1\llY be used. Release effective when cheek
clears the bank With proper endorsements.
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CIN):cncmr. WAIVER AND RELEAsE 0l'CN ~ PA>>lEM'
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. Upon receipt by the undersigned of a cheGk frcm
Queen City Sheet Metal & Roofing,
(Maker of Cleek)
Inc.
in the SUIII of $--l..U,.~~~
invoices 575 & 585
Payable to
Hi-Tech Erectors
, (Payee of / Payees of check) ':
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:t~, aDd when check has been prOperly endorsed and has. been paid by the bcink upon
.~ r." which it is drawn, this clocument shall becane effective to release p:o tzmto
f!1f~!;;,'" any aechan1c:'s lien, stop notice or bond right the undersigned has ai,the job
' of Jefferson COUll ty Courthouse Port Townsend, Wash." ,.,~, ."" ,
(OWner )
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located at
1820 Jefferson St. Port Townsend, Wash.
(Job DesC=1ption)
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.-to the following extent. This release covers a progress payment for lllOor,
Services, equi;ment or material furnished to
Queen City Sheet Metal & Roofing, Inc.
(Your CUs1:omer)
thJ:oUgh
September 1992
only and does not cover any retention or
:Lt:er.s furnishad after saia data. Eefore any recipient of this Coc:umant reJJ.es
on :Lt, said party should veri:fy evidence of payxoont to the undersigned.
Dated:
,10/26/92
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NC1l'E: S1nglo or joint payeo chl!Cl<s mny be used.
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cnIDrI'ICNAL WAIVER AND RELEASE 0l?CN P.llCGRESS PAYMENl'
ut:on receipt by the unde..>-signed of a ched<: freta
Queen City Sheet Metal & Roofing, Inc.
(Maker of Cleek)
in the sum of :Ii 1901.19
Payable to
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Olvmnic Masonry ReRtoratlon
(Payee of / Payees of cheek)
aI1d when cheek has been properly endorsed and has been paid by the bank upon
which it is drawn, this document shall becane effective to release pro tanto
any treehanic I s lien, stop notice or 0000 right the undersigned has on the job
of Jefferson County Dept. of Public Works
(CWner )
located at
1820 Jefferson St. Port Townsend, Wash.
(Job Des=iption)
to the following e.'<tent. This release covers a progress payment for labor,
Serv:l.ces, equipnent or material furnished to
Queen City Sheet Metal & Roofinq, Inc.
(Your Cuscorrer)
through September 1992
only and does not cover any retention or
i terns furnished after said date. Ee.fore any recipient of this document relies
on it, said party should verify evidence of payment to the \mdersic;ned.
Dated:
10/26/92
Olympic Masonry Restoration
(CCmpany Name)
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NOl'E: Single or joint payee checks may be used. Release effact1ve when check
clears the bank With proper endorscmanes.
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a::tlDrnCN1\L W1IIVER AND RELEASE Ul?CN ~ PADlE1lT
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U(;On receipt by the unde-.""Sigp.ed of a c!1eck from
Queen City Sheet Metal & Roofing, Inc.
(/o1.aker of Oleck)
in the sum of $ 2,246.68
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Payable to
Tullo;hark COflo;trucliun Inc.
(Payee of / Payees of check)
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and when check has been properly endorsed and has been paid by the bank upon
which it is drawn, this document shall becare effective to release pro tanto
any rrechanic's lien, stop notice or !:end right the undersigned has on the job
of Jefferson County Department of Public Works
(CWner )
"
located at
1820 Jefferson St. Port Townsend, Wash.
(Jcb Desc=iption)
to the following e:<tent. This release covers a progress payment for labor,
services, equipnent or material furnished to
Queen City Sheet Metal & Roofing, Inc.
(Your CUs<:orrer)
through
September 1992
only and does not =ver any retention or
items furnished after said date. Eefore any recipient of this document relies
on it, said party should verify evidence of paymant to the l.1l'ldersigned.
Dated:
10/27/92
Tol1shark Construction Inc.
.....:;;1 c-7~y Name)
)( /t~V/.1. )d~-cf'V-$~
(Authorized Signature) (Title)
NOl'E: Single or joint payee checks m..1Y be used. Release effective when check
clears tho bank with proper endor~amQnts.
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Env irn1 f-.ch rnc
(Payee of / Payees of check)
and when check has been properly endorsed and has been paid by the bank upon
which it is drawn, this docuIrent shall beccrne effective to release pro tanto
any rteCharlic I s lien, stop notice or !:end right the undersigned has on the job
of Jefferson County Department Of Public Works
(CWner )
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a::tlD:LTIalAL ~ AND RE:L:ErISE UI'CN E'1lC:GRESS PAYMENr
Upon receipt by the unde....-signed of a chec.'< frc::m
Queen City Sheet Metal & Roofino, Inc.
(lo'.aker of Olec.'<.)
in the SUlI\ of $ 31. 751. 85
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Payable to
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located at
1820 Jefferson SI. Pori Townsend. Wash.
(Job Desc=iption)
to the following e.'<tent. T1Us release covers a prcgress payment for labor,
services, equipoont or material furnished to
Queen City Sheet Mel,al & Roofino, Inc.
(Your CUstorrer)
through
only and does not cover any retention or
i terns fu=is.'led after said date. Before any recipient of this document relies
on it, said party should verify evidence of payment to t:h.e undersigned.
June 1992
Dated:
7/28/92
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NOl'E: Single or joint payao checks l'lIZly be used. Release effective when check
clears the bank with proper endorsements.
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DEe 2 8 1992
CI:tlDr.r:ICNl\L WlUVER AND RELEJ>.SE ~ ~ PADiENT
JEFr-t:RSON COLJNTY
::>UBLlC WORKS DEPT
Upon receipt by the undersigned of a check from
Queen City Sheet Metal & Roofing, Inc.
(11ake.r of Cleek I
in the sum of $
For all work at JefferBon County Courthouse Renovation
, :",..,
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Payable to Hanson Electric
l~ayee of I Pa:fees of check)
and when check has been PJ;Ope.rly endoned and has been' paid by the bank upon
which it is drawn, thi. doc:ument shall beccme effect.1w to~eas. pro tanto
any Il'e<:hanio's Uen, .top notice or bond right th.Ili1ISa.l:'.~'if\8d has <Xl thll job
of Jefferson County Department of Public Works
(OWner )
...:
located at
1820 Jefferson St. Port TownBend, Wash.
(Job De:s=iptionl
to the following extant. '1h1s release covers a p~ess payment for labor,
BerJ:l.ceS, oquiptlll/lt or matQrlal furn:l.shed to
Ouesn City Sheet Metal & RoofinQ, Ino.
(Your CUst:orrerl
through /2 -.2 ? :- ? C- only and does not t:t:1IIfIr any retention or
items furnished alter said date. Before any recipi~t"~t' t:h111 cb:uIrent re.lle:J
on it, said party ahould verify av:l.dence of payrrent to I:he undarsigned.
Dated: / G - , 2.:3 - Pc--
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NOl'E: 910910 or jOint \)l1yao check.!J lIIlIY bo used. RalOll.se effective when chl.'ck
clears tho bank With Drocor emlor9 l!f1\cnt9 .
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<nlDmCllAL Wi'UVER AND REI:.E<>.sE OI?CN ~ PA:lMENr
Upon receipt by t..'1e unc!e=signed of a c.'1ec.'< from
Queen City Sheet Metal & RoOfing, Inc.
(l-'.aker of Cleck)
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in the sum of $ 1,898.46
Payable to
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Cutter Precision Metals
(Payee or / Payees of chec.'<)
and when check has been pror;:erly endorsed ar.d has been paid by the ballk upon
which it is drawn, this document shall bec:are effective to release pro tanto
any lleChanic I s lien, stop notice or bond right the undersi9l1ed has en the job
of Jefferson County Department of Public Works
(C\me=)
~f
lOCated at
1820 Jefferson St. Port TOWnsend, Wash.
(Job DesC=iption)
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to the following e.'<tent. This release covers a progress payment for labor,
Services, equipnent or material furnished to
Queen City Sheet Metal & Roofinq, Inc.
(Your OJs1:orrer)
through
.June 1992
only and does not COVer any retention or
items furnished after sllid chte. Before <lily recipient of this document rel.1.es
on it, said party should Verify evidence of payment to the undersigned.
Dated:
July 29, 1992
~0l'E: Single or jOint payee
clears tho bank With
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used. Rclc<lSQ effoct:1ve when c:heclc
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~0ll\L WlUVE'll AND RELEl\SE 0l?CN ~ p~
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. ~ receipt by the undersigned of a check frcm
Queen City Sheet Metal & Roofing, Inc.
(Maker of Cleek)
:I.n the sum of $ 10,476.99 invoice no. 27557
Payable to Everqreen Slate Co.
"'f~ (P.ayee of / Payees of check)
and when check has been properly endorsed and has. been paid by the ~' upxl
which it 13 drawn, this document shall becare effective to :release pro tanto
any aech.anic's lien, stop notice or bond right the undersicmed bas en'the job
of Jefferson Coun ty Courthouse Port Townsena ~>. ">~':'
(owner)
located at
1820 Jefferson St. Port Townsend, Wash.
(Job Des=1ption)
,.oto the following extent. This release covers a progress payment for labor,
services, equipnent or material furnished to
Queen City Sheet Metal & Roofinq, Inc.
(':lour CUs1:OlOOrl
through
only and does not cover any retention or
Julv 1992
,
items furnished aftar said date. Baiera any recipient of this Cloc:uIIm1t relies
on it, said party should verify evidence of payment to the un.dersigned.'
Dated:
1-0/26/92
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NOl'E: Sinqlo or joint payeo checks may bo used. Releaso effec:t1.ve when checK
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o YOU WANT IT CC~E
~ WHEN? '
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fh~./ I~Q.<1~ ~~.r.tU;/
till A'7f!~ G-~';/~
From lhu dusk of FRANK HAI,I.
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a:NDr:r:r~ WAIVER AND RELEl\SE UI?CN ~ P~
{)p:ln receipt by the ur.ce=sigr.ed of a checJ< frcm
Queen City Sheet Metal & Roofing, Inc.
(/o'l.aker of Oled<:)
Payable to
in the sum of S For all dump fees charged by Envirotech & Queen City
Roofing, Inc.
City of Port Townsend
(P,ayee of / Payees of check)
and when check has been properly endorsed and has been paid by the bank upon
which it is drawn, this document shall beccrne effective to release pro tanto
any rrechanic I s Uen, stop notice or oond right the undersigned has on the job
of Jefferson County Department of Public Works
(CWne=)
located at
1820 Jefferson St. Port Townsend, Wash.
(Job Desc=ipticn)
to the following e:<tent. This release COVe1."S a progress payment for labor,
services, equipnent or material furnished to
Queen City Sheet Metal & Roofing, Inc.
(Your CUs'Correr)
through
Oct. 1992
only and does not cover any retention or
items furnished after said date. Before any recipient of this docuxrent relies
on it, sa:i.d party should Verily evidence of payment to the undersigned.
Dated:
Nov. 16, 1992
City of Port Townsend
X ~(7~
~iZed Signature) (Title)
NOl'E: Single or joint payee checks may ba used. Release effective when check
clears tho ban!< wi. th pro;:ar endor!l<!l11cnt!l.
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Ii,' c~ Slate 01 Washlnglc
~. 1. t Department 01 Revenue AX-02
~ " ~'.~ Aud~ Procedures & Administration
I J>....... I'~' .;.;:o..;f Olympia. Washington 98504.0090
Reg, No,:
Date:
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
'3Ef<~E.fZ.!:;D/-..)
Cou.IJT.'V
';<ii),.::/ J,"'DEPARTMENT '.USE ,ONLY -":,:
Assigned To
'Dep^~MEU1' DF Vu13t.I~ WllEJc::S
P.D '80')(. 12.ZC>
1'0.,IIlW..,SE<r-IJ) , WA 9B3c..e,
Date Asstgned
NOtiCB Is hereby given relative to the cOmpletion 01 contract or project described below.
Description of Contract
'RE"UlOI" '"HIE
CoUR.THDUSe
-:!EI"l='82SDt-) &ulJT.....
Uelephone No.
~) t, 7.~ - &>L>z.o
Con~cto(s Name
UUf:E.1J erry SHeET MsrrAt- <t Roo~nJ6
Contractor'S Address
Ii II tJUIDE:tJTA/... A"Ia~. 6EA-rrt-e
Date Work Accepted I Date Work Commenced
Dc.'T. 20, 1992 I MA'l 4 Iq~Z.
Surety or Bonding Co.
A",12elcArJ (!,I1St.JALiV &:,
WA
Qe,134
TDate Work Completed
I SBPr. -z.s; I q q 1.
0': '1?eAiJ//oJt:., PA
Agent's Address
SEAiTl.E
WA
'313119
4z4 . -rHI~l> AilE
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Contract Amount:
$ 415,2-5B.OO
2,9,534.34-
39. ::373. i 2-
544, l~tP..Ot..:>
Amount Disbursed:
$ 5I(o,~57. 75
27, Zoe..:31
5+4-, 1~(p.O(P
Amount Retained:
Additions:
Totat:
Sales Tax:
Total:
B~/- AU/
(Disb.Jrslng Offocer)
Phone No. (~Df::,) '3$5- 935B
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The Disbursing Otllcer must complete and mall three copies 01 this nollce to the Department 01 Revenue, Olympia,
Washington 98504, Immediately after acceptance 01 the work dono under this contract. NO PAYMENTS SHALL
BE MADE FROM RETAtNED FUND until receIpt of Department's certKlcate, and then only In acoordance whh said
certlflcete,
FORM REV 310020 (2-86)
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Dbtribu tion to:
OWNER
ARCHITECT
CONTRACTOR
FIELD
OTHER
CERTIFICATE OF
SUBSTANTIAL
COMPLETION
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'.:CT n 5 1;S'2
AlA DOCUMENT G704
PROJECT: Jefferson County Courthouse
Renovation - Phase Four
(name, address) 1820 Jefferson Street
Port Townsend, WA
ARCHITECT: Duarte Bryant Architecture
ARCHITECT'S PROJECT NUMBER: 8915.0
TO (Owner):
CONTR^CTOR:
Queen City Sheet Metal
& RDOfi ng
Reroofing & Masonry
I
Department I
CONTRACT FOR:
Jefferson County
of Pub 1 i c Works
PD Box 122D
Port Townsend, WA
98368
CONTRACT DATE:
Apri 1 1, 1992
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DATE OF IS5U^NCE:
September 28, 1992
PROJECT OR DESIGN^TED PORTION SHAll. INCLUDE: New roof coveri ngs ~ s 1 a te shi ngl es;
copper roofing;and modified bitumen roofing; related flashing; repaired masonry;
new access doors; rough carpentry; and related painting.
The \-Vork pedormed under this Conlr~lct hJ.s been reviewed and found 10 he SUb'il.lIl1i.lIlV cornpletl'. The D,lle of Substantial
Complelion of the Project or porlion thereof designated "bove is hereby eSI"blished ,IS September 20, 1992
which is also the date of commencement of Ill1plic.lble wMranlies required by the Conlr.lC! [Jocllnwnl.., l'XC'l,'PI .1<; ..t.lted below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
The Dille of Subst.lntial Completion of the Work or design.lled portion thereof j, the l).llt. ccrtiiicd by the Architect when
<:onstruction is sufficiently complete, rn olccord,lnce with the Contr.lct Documents, ~o till' O\\:rll'r c.1I1 occupy or utilize the
Work or design.ltcd portion thereof for the \Ise for which it is inlclHll'd, .l~ exprcs~cd in the Controlct Doculllents.
^ list of items 10 be completed or c()rreclcd,1)fP1"H@(J..h-'t-w.w-C;::(+!~"K..<k~'f-.+ll(l-lr(,lp.(+f~J-~~"'~~l+'~H~'b.,.-$J.l~-AI;.d-t~p<~, is
11tt.1Chcd hereto, Tile (ililure to include ilny itellls on ~llch list docs not .llter the rt'sponsibility of tlU' Contr.lctor to complete all
Work'in llccordancc with the Contr.let Docl/ments, The <I.lte of COIllIlll'IKI'Illl'nl of \\,.lrr.1I1Iil'S for items on the .1tt.lched list will
be the dale of finill payment unless otherwise .,greed to i~wrlting.
Duarte Bryant Archi tecture {.. 9-28-92
ARCHITECT BY DATE
The Contractor will completc or correct the Work on the list of items 1l1l.lched herelo witllin Thi rty
~/L ^-d;2.~7! 1/ f
BY '1./
(30)
(rom the obove Dale of Substanlial Complellon,
Queen City Sheet Metal & Roofing
CONTRACTOR
/o~h.2-
DATE
The Owner ilcccpts the Work or designated portion thercof ilS subst.ln
at 5:DO P.M. (time) on Septe
Jefferson County
Department of Public Works
OWNER BY
.. mplete "nd will ,1SSlIme (ull possession thereo(
0, 1992 (dote),
10' t. 4:;-
DATE
The responsibililies of lhe ()WIlf'1' ,111() till' Contri1ctor for s cur' y, nl,lilllclli1nn\ heat, utililics, dllmi1gc to the Work
,1IHI in,"r.1I1C<' ,I1"llIlI' ,lS follows: Owner assumes above responsibil Hies as of 9-20-92
(NOI/'-.-OWlll'r" ,Hili ('olllr,lflo,\ "'1:,11 ,ifill il1\l/(.lIHI' {1l1ll}\P/ \110ulcl "('//'/11 Hll' ,mil 14'\;1'\\' in\llt,mCl' fI''lllifl'Ill('nH .HHI ('OVf~rflgc; Contr.lctor
\Il,lf/ \1'nl'l' (('/]\f'l1l fll Iflfl'I\' flJ/llP,lfl}', If ,HW,I
() Except for warranty i SSlJes as noted in contract documents
AlA OOCUMr.NT Ci704 . CfIHtrlCAH 01 !\tJnSTANTlAI COMPIl.lION . APRil 1'17111n1TlON . AlAiii'
(0 1'J711. Tllr. AMOtlCAN IN~TlllJll or ARCHIHCTS, 17H NfW YOIl.K AVe., N,W" WA(,IIING10N, D,C, wno(,
G704 - 1978
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DUARTE BRYANT
ARCHITECTURE
JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR - REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
Area or Room No, :
General Items
Checking Date: September 14. 1992 and September 23. 1992.
By: A,E. Bryant
Date 01 Final OK:
CORRECTION ITEMS:
nemove all eeaffoldinCl C1reuFld buildinCl b'{ SuneCl'{ Sepklmber 37, 1 gg2
:=:\:et:P:r::;:~:::r ~::::::~f::;~j; troiler,) \t~
neFAElve eumoeter Ir""" <itQ ~7.97
Clean attic area and remove all debris and material,
Replace broken and damaC1ed slate shinC1les - typically alonC1 south and west rool.
Repair mass where tempor8lv handicapped ramp was installed at the south end 01
01 the bUlldinC1.
8. Repaint water damaC1ed cellinC1ln the prosecutors office,
9. Repaint water damaC1ed ceilinC1 abovo the main stahwell at tho Third Floor,
10. Repaint and repair the now hollow metal accoss doors duo to paint runs. Typical
at allthroo access doors,
11. Remove tompor8lv telephono IIno lrom telophone pOle that was connoctod to tomporarv
office trallor, presentlv IIno Is connected to pole and lavlnC1 on the mound,
~E1:>
209Yl FIrst South
Scattle, Wa5hlngton 98104
120G1340,1SS2
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DUARTE BRYANT
JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR - REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
Area or Room No. :
Weslside of Roof
Checking Date: September 14, 1992
By: A.E. Bryant
Date of Final OK:
CORRECTION ITEMS:
1, Complete Ria ane rieQe fla~hinQ "'e~t af "Qntil~tor,
~.Ep
[?,
=all ~[P:: te~t ge"'nrflelJt~ b'l fle\JrinQ " Q311en~ gf "'atar do'''n ea~R " ,,,,, It.
3.
Remove all contractor e ui ment and material.
5.
In~lall slate ang a~~e~~ deer wi
l-RGr1hside ef N'^' dermer.
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&-I'll
: ~~~::::::::~::::: ::::::' ";;""
11, Complete cep flash Inn at low sloped roo' aroa,
12, Install deadlocks ot all roor access doors. tvolcol,
..\RCHITECTURE
r.
20!)l,; FIrst South
S(,o'lttl~, W.uhlngton 98104
1206) 340,1552
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JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR - REROOFING AND MASONRY
PROJECT NO. CHO. 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
.....RCHITECTURE.
Area or Room No. :
Nonhside of Roof
Checking Date: September 14, 1992
By: A,E. Bryant
Date of Final OK:
CORRECTION ITEMS:
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209"" First South
S~ll1\I~, Wll~hlngton 98104
IJ06) 340,' 552
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JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR. REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
Area or Room No. :
Eastside of Roar
Checking Date: September 14, 1992
By: A.E. Bryant
Date of Final OK:
CORRECTION ITEMS:
::~:I::I:~:,:;'::::1 ::.:::~ .~;de ~r~"
Install missinq copper trim at east dormer,
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DUARTE BRYANT
ARCHITECTURE
T"pio::lI :It
:::::~~~OO""~';O~ '"' 00'-0 00' """00
Patch sheet metal trim a qulter corner at east turret.
Replace damaqod slate shlnqle at east dormor.
",\":",,,:~,~;:,:_:::~~~,~,,::~,~'.O:"7':--
209\, flnt South
Scllt1te, Wllihlngton 98104
12061340.1552
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JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR - REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
Area or Room No. :
Southside of Roof
Checking Date: September 14, 1992
By: A,E. Bryant
Date of Final OK:
CORRECTION ITEMS:
: :::::,::::':::. "~::.:.., ~f' ~
3.
1, IRGlall OS8eS8 seors eRs sidewoll slats,
5.
I,,~ltlll r~latGcl etI.e f1t'l3hil'l
'7. IRslall Geroen" 3
8. Install mlsslnq deadlocks for all access doors - lVplcal.
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DUARTE BRYANT
ARCHITECTURE
209',~ First South
S(!~lttl(!. W.uhlngton 98104
12061340,' 552
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JEFFERSON COUN1Y COURTHOUSE RENOVATION PROJECT
PHASE FOUR. REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
Area or Room No. :
8ell Tower
Checking Date: September 14, 1992
By: A.E. Bryant
Date of Final OK:
CORRECTION ITEMS:
:: :::::~:::::~B::e::in:''':::A8 ~.~~~ eoatc, ~b
3. Install misslno counter f1ashlno ~ and east walls,)
4, Remove all contractor material and debris. Exce t wood
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Sweeo and clean room directlv below bell tower floor.
5.
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DUARTE BRYANT
ARCHITECTURE
209\1) First South
Sl:'1Ittle, WlI\hing1on 98104
1206J3~O"552
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RECEIVED
TEN YEAR
LIMITED MATERIAL
WARRANTY AGREEMENT
FOR PRO-TEe C
MASONRY WATER REPELLENT
OCT 0 5 1992
I JEFFERSON COUNTY
PUBLIC WORKS DEPT,
..**..**.*****....***.***
SilL PRODUCTS, I1'C.("S81.") ag'l'ces that tllc surface of sound
concrete 0" lIIasonl'y treated witll PIlO-Tf.C C on tllc project
known us
Jefferson Coun~y Courthouse
~~~s Project NO. CHO 940
wi 11 I'('tain till' walt'!" r~ll'l'llpld l'ff('('t for H l'('riud uf tl'll
years frolll tht: dnt p or "pill ienllllll. !'t'ovidl'd tllat th(' .~;lIl'f"Ct'
has not hf'('Jl abJ'udr-d U\\';I,\' allll IlIal tlll~ (l"'lIPI' ~~ivps Sill.
wl'itlen noticc' h~' cl,,'liflPd mail at 1'.0. Box 31H1B. Houston.
1'pxas 772al of' nl\Y claims "ilhin thil'I~' dn,y~'; of Ihf' elisc'oYI''':''
or an.y leaks. III the t'velll the il'en'pl.1 Sl1l'raCl' Insps thl'
wale)' l'ept~ll(>HI pCI'('(:t dlJl'ill~ tilt' limlled Wl\I'rHllt.v per-illd.
S B L will (H' () v i d p S 11 f' r i (~ j l'lI t lIla ( (' I' i a 1 to I' pst n r e (h e \\' n t f'r
l'l~pl'l)cnt efl'ect tn the arpns (Ill which it "'.:\~ lo~t. This
,\g:r'(,f'lIIcllt clops not illcllItll' 01' f'O\'t'!' an,\" 1(I~;s of watl'"
"(!l)cllcnt 1-l'l'l'ct (llll' to iIIIIJI'OPt'I' SIII'l'fl(:f' l)rl~()nl'nt inn.
imp,'opel' 01'1>' iCllt iOIl, the impl'OI)('" US" of the PRO-TEe c.
structurnl defects 01' mOypnH~nt, wHtC'r pf'n(.trntion cl\\lsetl b,\'
cracks 01' joint al'~l\S I'(!qllir'ing cHlllkin~, sCHlnnts 01'
I'cpointin,{, failul'e ur the Inlildill~~. <lU,y dcllnaG'c to tllp
building 01' contents thnr('of, Of' an,y l('nka~c due to
meehani en I dl\maRt~ or nhllnt'.
This A~I'l'Clllcnt is solely intcntletl to covel' nn~' condition
call sed by defectivc PltO-TEC C mlllel'illl SlIppli!!11 by SBI. 0"
resultin" from th.. ol'cllllfll'Y Wl1I1I' 1I1l11 t"II" of the tn'ot.,,)
surfnce. It shllll 1I0t lnclllcl" Oll~' "ollllit;UII ,,"used b~' unu"ulIl
nntural OCCllrl'cnceR 01' nets of (lnd, 01' ~II'Y CUll(liti(Jn cO\ISP(l
by domnK" to tI,e surface to which PRO-TEC C hos bel1n IIpplind.
or by any delihC"I'ntp Rct of ncglil{l!ncp. An~' IlICnS\ll'elllcnt of
the wllt"r rrpellellt cfr..et "hilI I h" \111\11.. ""I"HI1;nl~ to SilL'"
standard procedur"s.
This ^~'I'el'mf'nt Hhnll he ItnVI'I'npd h~v ullcl COIlHt rup,J ill
/lel10"IIIII1CI' with th" Inws of' tire SllIt" of '('I'X"".
ThiH ^~~I'('t'm(,llt will nut l'oVPI' dnllllll-~f' tllIt" 10 {"('pail' 01'
sllhseq\l(~nt wOl'k 011 01' I hJ'o\1l~h t hf' Rill' fllce t n wh i eh PH()-TIT ('
",uos nppl1C'tI.
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I>urillg tIll' Il~nll:; of tlli~; A~I'('t_>lllt'lIl. SBL, it~; ag,erd:-; (If
employees shall have fr'ce access to the p~'ojef.:t si le during
nOfmal bu!-;iuc.ss hoars.
This LimiteJ Material Warrarlty AkrrOlnent is so)~Jy for
the benefit of the oWnel' of this pl'ojecl al the time the
treatment is applied, and it does not {'xtend to all~
successors 0" assignees of said owner. SBt wi 11 fe-issue tlaP
WHrrnuty fol' u new owner for the ,'cluuitling term of Lhc
original Agreement upon written request to SBL from the npw
owner, provided such request is made within one hundred
twenty days folloWing the transfer of ownership, and
providing the new OWller pays tile Ctlrrcf,t registration fpc.
Tllis Agrecnlent becomes effective, arId remains valid, DIlly
when SOL has confirmed receipt of the Warranty Agreement
Registl'ation from the owner, and when nIl outstanding
invoices for nppl ieal ion, suppJ ies and services have bcpn
paid in full 10 SOL, and to the contractor and material.
suppliers.
THIS LIMITED MATERIAL WARRANTY AGREEMENT AND THE REMEDIES
PROVIDED HEREUNDER ARE EXCLUSIVE AND GIVEN IN LIEU OF All.
OTHER WARRANTIES (WHETHER WRITTEN, ORAL, IMPLIED OR
STATUTORY) .
This Agl'eellll'nt will illlln(!diatel~' tf'I'1I1inale> alaI hf~comc nul
all d v I,) i d i f t II pre i s nil.\' Ola t c (' i u I c II a n h (> i II t Ii ell!; C (J" l.y P e
of ()Ceu(Jflfl<<':.Y or tlt(. IJ1Jil(lin~..
THE PARTIES AGREE THAT SBL'S LrAnrLITY HEREUNDER SHALL HE
LIMITED TO THE VALUE OF MATERIALS TO RESTORE THE WATER
REPELLENT EFFECT OF J>RO-TEC CA TO TilE AREA ON WIIICH IT liAS
BEEN LOST, BY AN AUTHORIZED PRO-TEC CA APPI.ICATOR, WIIICII
LIABILITY SIIALL NOT EXCEED THE MATERIAL VALUE OF THE PRO-TEe
C INVOICED BY SilL FOR TilE PRo.meT. Sill "hn II hnv!' I,n
liuhilit,y for' any CIIlIllHRP. to nthp,' CfllIlpClIlcnt.s of the hllildil''I-':-.
nor for any cOlIspqu('nlinl 01' illc:i(ll~lItitl dnll\nl~'('s IIlCllldillt:r1
hut not lilllit(~ll to. lost pl'ofit:-i, HHI(!s III' rf'\'Plllll'S, IOSH of
\1se of the huildinl{, cusl uf cnpitnl, co"l of n s\1u.titule
IluiJding-, fllCililips or sC'I'vicP~~t ll()WlltiIIIP eos( Or' clnirns or
tennnts of tile hui lclilt~. fn!' :,;uch clllmngt':i or' pel'solH\l injul',y.
I It , h f' I'V ('1\ t I Ii e n W II f.' I' I' f' q 11 P H t:; S n I. I 0 j n v (' H t i '''' n t l:
Ill. a k l.l U' e () I' 0 t h C' r' r (' 1 a I P c1 P I' () h I ('llI Ii 0 II t Ii i oS 1)(' 0 j P. (: t, n w tit' I' W i I
1111~' to snl. the 1111'11 CIII'I'Plll rt~p pllH; I'XI'(>II~;P.S fOJ' till'
i n v .., s till II 1 i () II. T 10 i s f t'.., W i I Inn I h,' II P I' Ii" n hI!' i f t h"
invl.\sti"nt.ion dt'ter'mines that r(~quil'ell sr'rvice is covel'(,(I hy
this Agrcf'm('lIt. This l\gJ'f'l~llIelll Rhnl1 hf'colJ1c void if the OWIlPr
fails to pn~' Sill. fill' said iIlV,,"til~ali()1I within lhir.ty dll~'S or
snL's invoice dnl".
I\n~' eOlltl'oVI'rl;,v 01' ('lnim Hri~:illg filii Ill', or 1'..lnting 10.
this Ap'I'e(,lJH~ntt nr' tlH' hl'pnl'la thf'rc'of'. ldtllll h(~ :.pttlt'tl hy
Hl'hitl'utilln ill acpord;llIC'(' wilh 1111' ClllI:~II'lIt:lion Il\dllstl',v
Arbitration I{ll)(':; of tht, AIII('I'jean Arhitratloll A!l::ncintion.
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at Associatiolls Urri<;l'~ ill lIolJ:-;toli, T(,x;I~;.. Tile .l....ard ,"('nd"I"(.d
b~' the ur'hitrutor.s shnll he filial ~Hld jlld~:"IlIPld UpOIl tlaP
uwurd may he (.'lItered in auy Court lta\'iI1L~ j\lrisdictloJl
ttlPreof.. .
~()twithstaHdiJI~ lht' fo..pg()ill~r. ...11"1' .-tl;J'I.'':'~':; tllat i1 v.ili
paticipatc in, and lll~ bound b,y illl'y judi,;i;"l, adlllinistroallvf'
or arbitration proceeding wherein the o....ner.s participatlolJ
Elnd presencp arc demH.nc1cd hy SBI., provided that said
proceedings involve a commou quest jail uf law or fact, 01'
indemnification, and further pl'ovided tllat said proceedings
invlove a third party and SBL, even though said third pal't~'
might not be specifically bound by this Limited Material
Wal'ran l,y AgJ'~clllcJ1t..
The terms a I III conditions of
this Limited Material Warranty
Agreement are hereby accepted.
Rydld ~.
II Y.pJ '1f'/1-
~te of Sq::-lIatul'c
SBL PRODUCTS, INC.
#ttf
J:f'f. Dale of J.illlllpd
~t a t t\ I' i a 1 W n (' I" a II t ~'
Date of Application: 9-12-92
Ol~mpic Masonrx Restoration
~~~gsw~ve.w'qR1~R
^pplic~tor
Red Common Brick & Sandstone
Caps. Five exterior chimneys
OJ1p Rnilpl"" ~himnpy
Type of Surface Sealed
Approx. 2,600 Sq.Ft. @
50 Sq. Ft. Per Gal.
^pprox.SqFt.Sealed
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JEFFERSON COUNlY COURTHOUSE RENOVATION PROJECT
PHASE FOUR - REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
Area or Room No.: \Jo",~....,...,. ...~
Checking DatB: September 14, 1992
By: A.E. Bryant
Date of Final OK:
CORRECTION ITEMS:
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ARCHITECTURE
DUARTE BRYANT
JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR. REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION UST
Area or Room No. : &unllC,e.tt CIf 2oet'
By: A.E. Bryant
Checking Date: September 14,1992
Date of Final OK:
CORRECTION ITEMS:
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JEFFERSON COUNlY COURTHOUSE RENOVATION PROJECT
PHASE FOUR - REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION UST
Area or Room No.: W"A'f CI~r. 0' ~,
By: A.E. Bryant
Checking Date: September 14,1992
Date of Final OK:
r
ARCHITECTURE
DUARTE BRYANT
CORRECTION ITEMS:
~,p cl> '1I.ID'1'- ~IIIU( 1J1!6'~" 1t!Irl.T.~ ~1~
1. co Mfl.C"/C
'2. C:Lft~
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DUARTE BRYANT
JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR - REROOFING AND MASONRY
PROJECT NO. CHO .940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION LIST
Area or Room No.: ~~61&.IDI.
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By: A.E. Bryant
ChBcking Date: September 14,1992
Date of Final OK:
CORRECTION ITEMS:
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ARCHITECTURE
DUARTE BRYANT
JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR. REROOFING AND MASONRY
PROJECT NO. CHO - 940(1-29-92)
PORT TOWNSEND, WASHINGTON
CORRECTION UST
Area or Room No. : 8~ "10U ~
Checking Date: September 14, 1992
By: A.E. Bryant
Date of Final OK:
CORRECTION ITEMS:
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JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT
PHASE FOUR. REROOFING AND MASONRY
PROJECT NO. CHO. 940(1-29.92)
PORT TOWNSEND. WASHINGTON
CORRECTION UST
ARCHITECTURE
DUARTE BRYANT
Area or Room No. : ~IIIo\6L \TlIM~
By: A.E. Bl)'ant
Checking Date: September 14,1992
DatB of Final OK:
CORRECTION ITEMS:
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jelferson Street
P,O, 80x 1220
Port Townsend, WA 98368
(206) 385.9160
Gary A. Rowe, P.E.. Director
Robert G. Nesbitt, P.E., County Engineer
~m~~mm ~W ~~AN~OOrr~~A~
Date: 30 April, 199'l.
Project No: CH0940
To: Duarte Bryant ArchiteCts
Att'n: AI Bryant
Ref: Jefferson County Courthouse Renovation
Phase IV - Roofing & Masonry restoration
Subj: Project Identification Sign
The proposed sign is approved with the revisions as shown. I think we should hilW a
submittal from the Contractor should they desire any modification to this proposal.
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Frank Hall
Project Manager
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ARCHITECTuRE
FACSIMILE TRANSMITTAL
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FAX: (~) ae5- ~\"S
Attn: ~Il. UQI.\..
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FfB 8 1991
DEPARTMENT OF COMMUNITY DEVEIOPMfNT
011 lei ()f AI<CH"~()l{)CY "Nil HI~I(ll<l(. I'l<f~fl<\lAllo.\l
" 1 ~Vf'5' Twpnty /olr~f AVl'nur, kL.l1 . ()J.'Il1J>I.l II\~HhlrwluJ/ '.llJ5CJ,f.!).',1 . (.lrx,., 7') l-4f1//
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January 31. 1991
Mr. A. E. Bryant
Duarte Bryant Arohiteoture
209 1/2 Pirst South
Seattle, WA 9Bl04
Log Referenoe: 1231-F-FmHA_06
Re: Jefferson County Courthouse
Reroofing
Dear Mr. Bryant:
In aocordanoe with Seotion 106 of the National Historio Preserva tion Aot of 1966 and
36-CFR-800, we are ourrently reviewing a propoBed reroofing projeot ror the Jefferson
County Courthouee in Port Townsend.
Before oompleting that review, it io neoessary to ask for 80me additional
'- information.
FirBt. what 10 tho baeie for seleotlng Slate shi~leB to replaoe the existing non-
original oement-asbeo~u" ,'u':"f1tll:l? IIlls Ilny invesUsaUen been done into the
possibility of utiliZing a roofing material more similar in appearanoe and material
to the orisina1 "tin" Bhingles?
Seoond. hae the "tin" or "torno" motal roofing llIaterial on the turrets doteriorated
beyond repair. It so, has tho uso of new roaring matorial to ~atoh the existing beon
oonsidered? !loth the repair in p!aoe or rep!aoement 1n-kim.1 ...'.. ""..Cu,','".) ..11<.16.' tl.6
guidelines or tho Seoretary or the Interior's Standards for rehabil1tatiDn over
rep1aoomont with a substituto matorial.
We would appreoiate an explanation why non-original oUbnt1tuto materialo have boon
selocted ror both major elelDonts of thb propolled rerOOfing projeot. Sootion 106
regulations in 36-CFR-BOO requiro 8 finding or adverso offeot if propolled proJeot
work does not oonform with tho Sooretary of the Interior's Standards tor
ROhnbil1 tation.
P1enee contaot mo at (206) 753-71136 it yOU wish to dieoulls our review 01' th:1l1
projeo t.
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Sinoer&ly.
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pr
Stephen A. Mathison
Rootoration Designer
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
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Gsry A. Rowe, P.E., Dlreclor
Robert G. Nesbitt, P.E., County Engineer
1820 Jefferson Street
P,O, 80x 1220
Port Townsend, WA 98368
(206) 385.9160
MEMORANDUM
To:
13 August, 1991
Gary Rowe,
Director of Public Works
Frank Hal1,AI
Project Ma~er
Ref: Jefferson County Courthouse Renovation
Phase Four - Project . CH0940
From:
Subj: ,Project Commitment
At our project meeting of August 8, 1991 I stated we were
ready to proceed with the application to FmHA for additional
funding for this Project. You indicated that you wanted to
get a commitment from the Commissioners prior to proceeding
with the application for additional financing through FmHA.
As you can see the project funding is critical so that we may
proceed with the necessary applications toward implementing
the proposed construction schedule per my letter of June 28,
1991(Rev. July 8, 1991).
This commitment is also critical fo~ our response to Duarte
Bryant on the issues of Architectural and Construction
observation services. Duarte Bryant has stated they need
approximately five (5) weeks to revise the design to include
the Cupola. And there are two (2) required approvals by FmHA
during the design process, each of approximately one month in
duration.
With these constraints and others thBt are sure to show up I
feel we need a commitment by you and the Commissioners to
proceed with the entire Phase IV Project, including approval
to proceed with the loan application, by September 30, 1991.
This commitment is necessary in order to feel comfortable
with the proposed Construction Schedule.
1000/0 Rocycled Papor
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MEMORANDUM
TO: Frank Hall
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FROM: Gary A, Rowe
DATE: July 9, 1991
SUBJ: Courthouse Roof Project
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P.O. Box 1220
Port Townsend, WA 98368
(206) 385.9160
Gary A. Rowe, P.c.. Director
Robert G. Nesbitt, P.E., County Engineer
It's difficult to anticlpatB whether revenues will be avallablB to fund the project solely with county funds, For
now we need to keep our options to finance with FmHA open. Please do option one,
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100% Rocyclod Papor
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CFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
PORT TOWNSEND, WA 98368
(206) 385-9160
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SUBJECT: ROf;F '?f2.M"~CT
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MEMORANDUM
To:
Gary Rowe,
Director of Public Works
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P,O, Box 1220
Port Townsend, WA 98368
(206) 385.9160
Gary A. Rowe, P.E., Director
Rober' G. Nesbitt, P.E., County Engineer
28 June, 1991
Subj:
Jefferson County Courthouse Renovation
Phase Four - Project t CH0940
1992 Projected Schedule & Funding
Call for Bids:
Advertise for Bids:
Bid Opening:
Recommendation to B.O.C.C:
Notice of intent to Award
Contract:
Award Contract & Notice to
Proceed:
Start Construction (est.):
Construction 100% Complete
(est. 125 days):
100% Recycled Paper
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We have placed Project II CH0940 "Jefferson County Courthouse
Renovation - Phase IV - Re-roofing" on hold, proposed for
Construction in 1992.
From:
Frank Hall,
Project Manager
Ref:
We project a construction schedule in 1992 for this project
as follows:
2 II'a~l. 1392 10 F6.8 1'11(1-
.. llu~~I. 1932 12 r'GB Itl'l l-
18 lla~eh 1992 %(", FLJS 11l'lz. ~~~\
6 Ap~ll 1392 Ill> /.fAil. I'/Ilz..
D J\pd1 ] PP? :2.3 MAl: /q'lz.
13 ,1\,Hd,l 199:! 23 MA~ ,q'1z.
23 l.~dl 1992 '2.. ApI: /If'!z.
4 May 1992
29 August 1992
In order to facilitate this schedule it is important to know
the desired financing plan. In order to assist in this
determination I submit the following suggestions:
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
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1820 Jefferson Street
P.O. Box 1220
Port Townsend, W A 98368
(206) 385.9160
Gary A. Rowe. P. E., Director
Robert G. Nesbitt. P.E., County Engineer
MEMORANDUM
To:
Gary Rowe,
Director of Public Works
28 June, 1991
From:
Frank Hall,
Project Manager
Ref:
Jefferson County Courthouse Renovation
Phase Four - Project # CH0940
Subj:
1992 Projected Schedule & Funding
We have placed Project # CH0940 "Jefferson County Courthouse
Renovation - Phase IV - Re-roofing" on hold, proposed for
Construction in 1992,
We project a construction schedule in 1992 for this project
as follows:
Call for Bids:
2 March 1992
Advertise for Bids:
4 March 1992
18 March 1992
Bid Opening:
6 April 1992
13 April 1992
Recommendation to 8.0.C.C:
Notice of intent to Award
Contract:
13 April 1992
Award Contract & Notice to
Proceed:
23 April 1992
4 May 1992
Start Construction (est.):
Construction 100% Complete
(est. 125 days) :
29 August 1992
In order to facilitate this schedule it is important to know
the desired financing plan. In order to assist in this
determination I submit the following suggestions:
100% Rocyclod Papor
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Request of FmHA to delay the implementation of the
established loan for $360,000 and apply for
additional financing through FmHA in the amount of
$380,000. Total projected cost of $740,000.
2. Request of FmHA to delay the implementation of the
established loan for $360.000 and handle the
balance in the amount of $380,000 with county
funds. Total projected cost of $740,000
3. Fund the entire project at $740,000 with county
funds
4. Notify FmHA to close out the existing application
for $360,000 and initiate a new loan request for
the full amount of $740,000.
Additionally FmHA has responded that they have additional
funds presently available for their current year which need
to be committed by July 31,1991 or returned to the Home
Office. I do not know if FmHA will allow for us to hold over
the existing $360,000 loan for construction in 1992.
As you can see the project funding is critical so that we may
proceed with the necessary applications toward implementing
the suggested construction schedule. This information is also
critical for our responce to Duarte Bryant on the issues of
Architectural and Construction observation services.
Our recommendation is that Jefferson County proceed based
upon the attached schedule with funding by option *3.
We would appreciate your direction on these issues by 10 July
1991 in order to initiate the required documents and notify
all involved parties.
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UIHTED STATES
DEPARTHEIIT OF
AGR I CULTURE
Farmers
Home
Adlllinistration
Uistr.ict. Of-fleE- II
P.O.. Box 2l+i.?6
Olympid. WA 98507
(2061753-9881
November 1, 1991
lefferson County Dept of Public Works
ATTN: Frank Hall
P.O. 80x 1220
Port Townsend, WA 98368
RECEIVt:"""l
NOV 04 1991
JEFFERSON COUNT
PUBLIC WORK~ n~~
Dea,- ~Ir'. 1-1.. 11 :
SUBJECT:
Lettt?r of Conditions - Courthouse F~r~~pair
Fnr:losed are the dOCllffient<.-, we discusser1 by phone..
on r'-lovpmbe,- 12,1991 at 11:00 a.m.
I ~.oJill pick th[~m up
PI e.3S(~ CdJ 1 lOP If t'OL! hrlVP' .lny qtH2'stions.
Sincf.-:'I-(....>ly~
~~
Assistant Dist.rict [)irect{}l-
,..I 1('0
Farr,ers Hooe Molni,trallon is an Equal Opportunity Lender.
Co.plaint, of dl.cri.ination ,hould b. sent to:
Secretary of Agriculture, ~ashingtont D,C, 20250
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UNITED STATES
DEPARTIlENT Of
A6RICULTURE
Firler.
HOle
Adlini.lrilion
Room 319 Federal Building
P.O. Bo>< 2427
Wenatchee, WA 98807-2427
Tele: (509) 662-3202
November
I, 1991
SUPPLEMENTAL LETTER OF CONDITIONS
Jefferson County BDard Df Commissioners
P. O. Bo>< 1220
Port Townsend, WA 98368
Dear Members of the Board of Commissioners:
Subject: SubSequent Loan for Courthouse Repair
This letter amends and supplements our previous Letters of ConditiDns
dated August 12, 1991 and May 18, 1990. It establishes conditions
which must be understood and agreed to before further consideration may
be given to the application. Any changes in project costs, source of
funds, scope of services, or any other significant changes in the
project or applicant must be reported to and approved by the Farmers
Home Administration (FmHA) by written amendment to this letter. Any
changes not approved by FmHA shall be cause for discontinuing
processing of the application.
The docket may be completed on the basis of a loan not to exceed a
total of $740,000 [original loan Df $360,000 and subsequent loan of
$380,000 ).
Please complete and return the attached Form FmHA 442-46, "Letter of
Intent to Meet Conditions", along with the following completed forms if
you desire that further consideration be given your application:
o
FmHA 1940-1
FmHA 1942-47
AD-I048,
"Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion _ Lower Tier covered Transaction," from any person
or entity you do business with as a result of this Government
assistance that they are not debarred or suspended from Government
assistance.
Request for Obligation of Funds
Loan Resolution
The loan will be secured by general obligation bonds in the amount of
$740,000.
SECURITY
C)
It will be necessary for the TreaSurer to establish a separate
identifiable debt service account.
*
FmHA
Farler' HOle Adllnlllralion i, In Equli Opporlunlty LInder.
COlphinh of dllcrlllnallon ,hould be ifnI 101
SIcrltary of Agrltullurl, Wuhlnolon, D.C. 20250
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If all conditions set forth in this letter are not met within 120 days
from the date hereof, Farmers Home Administration reserves the right to
discontinue the processing of the application. In additiDn, it is
expected that project construction will start within six months from
the date of loan approval in order for FmHA to retain the obligation.
If FmHA makes the loan, YDU may make a written request that the
interest rate be the lower of the rate in effect at the time of loan
approval or the time of lDan closing. If you do not request the lower
of the two interest rates, the interest rate charged will be the rate
in effect at the time of loan apprDval. The loan will be considered
approved on the date a signed copy of Form FmHA 1940-1, "Request for
Obligation of Funds", is mailed to you. If you want the lower of the
two rates, YDur written request should be submitted to FmHA as soon as
practical. In order to avoid possible delays in loan closing, such a
request should ordinarily be submitted at least 30 calendar days before
loan closing.
All other conditions outlined in the previous Letters of Conditions
dated August 12, 1991 and May lB. 1990 still applY.
Sincerely,
, ?1?~' ?". u-J ~
Q MARTIN E. WOLD
Chief, Community and Business Programs
Attachment (Statement of Interest Rate Preference)
cc: State Director (C~BP Division)
County Supervisor, Port Angeles
Office of General Counsel, Portland, OR
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STATEMENT OF INTEREST RATE PREFERENCE
CHECK ONE STATEMENT ONLY:
__~_ 1 realize that because of recently passed legislation, I can elect
to have the interest rate charged by FmHA to be the lower of the rate
in effect at either the time Df loan approval or loan closing. I do
so.
____ 1 do not choose to have the interest rate charged by FmHA to be
the lower of the rate in effect at either the time of loan approval or
loan closing. 1 realize that the interest rate will therefore be the
rate in effect at the time of loan approval.
..........-
.11/12/91
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(or Au orized Representative
If an Entity is Involved)
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USDA-FmHA
Form FmHA 1942-47
(Rev, 1-90)
FORM APPROVED
OMS NO. 0575-ooJ5
LOAN RESOLUTION
(Public Bodies)
NO. 111-91
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A RESOLUTION OF THE
Board of Count v Commissioners
OF THE County of Jefferson
AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A
PORTION OF THE COST OF ACQUIRrNG, CONSTRUCTING, ENLARGING. IMPROVING, AND/OR EXTENDING ITS
Courthouse (Phase IV)
F AtlLlTY TO SERVE AN AREA LAWFULLY WITHrN ITS JURISDICTION TO SERVE,
WHEREAS, it is necessary for thc
Board of Commissioners
(Public Bod)')
(herein after called Association) to .raise a portion of the cast of such undertaking by issuance of its bonds in the principal amount of
$ 740,000.00
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pursuant to the provisions of RCW.3I/ ,q;l 0100 ; and
WHEREAS, the Association intends to obtain assistance from the Farmers Home Administration, United States Department of Agri.
culture, (herein called the Government) acting under the provisions of the Consolidated Farm and Rural Development Act (7 U.S,C,
1921 et seq.) in the planning, financing, and supervision of such undertaking and the purchasing of bonds lawfully issued, in the event
that no other acceptable purchaser for such bonds is found by the Association:
NOW THEREFORE, in consideration of the premises the Association hereby resolves:
I. To have prepared on its behalf and to adopt an ordinance or resolution for the issuance of ils bonds containinll such
items and in such forms as are required by State statutes and as are agreeable and acceptable to the Government.
2, To rcfinance the unpaid balance, in whole or in part, of ils bonds upon the request of the Government If at any time
it shall appear to the Government that the Association is able to refinance its bonds by obtaining a loan for such purposes
from responsible cooperative or private sources at reasonable rates and terms for loans for similar purposes and periods
of time as required by section 333(c) of Sllid Consolidated Farm and Rural Development Act (7 U,S.C, I 983(c)),
3: To provide for, execute, and comply with Form FmHA 400-4, "Assurance Agreement," and FornI FmHA 400.J, "Equal
Opportunity Allreement," including an "Equal Opportunity Clause," which clause Is to be incorporated in, or at"'ched
as a rider to, each construction contract and subcontract involving In excess of S ID,OOO,
4, To indemnify the Government for any payments made or losses suffered by the Government on behalf of the Association.
Such indemnification shall be payable from the Sllme source of funds pledged to pay the bonds or any other legal per.
mlssible souree.
S. That upon default in the payments of any principal and accrued interest on the bonds or in the performance of any cov.
enant or agreement contained herein or in the instruments incident to making or Insuring the loan, the Governnment at
Its option may (a) declarc the entire prlneipal amount then out~tandlng and acerued interest immediately due and pay.
able, (b) for the account of the Association (payable from the SOUrce of funds pledged to pay the bonds or any other
legally permissible source), Incur and pay reasonable expenses for repair, maintenance, and operation of the facility and
such other reasonable expenses as may bc necessary to cure the cause of default, nnd/or (c) take possession of the facility,
repair, mnlntaln, and operate or rent it, Default under the provisions of this resolution or any instrument Incident to the
making or Insuring of the loan may be construed by the Governmenl to constitute default under any other instrument
held by the Government and exeeutcd or assumed by the Assocl.tion, nnd default under any SIIch Instrument may be
construed by the Government to constitute default hereunder,
6. Not to sell, transfer, lense, or otherwise encumber the facility or any portion thereof, or Interest the rem, or permit others
to do so withollt fh~ nrior written consent of the Government.
7. Not to defense .the bonds, or to borrow money, enter Into any contract or agreement, or otherwise Incur any iiabUitles
for any purpose In connection with the faeUity (exclusive of normal mainlenance) without the prior wrlllen consent of the
Government if such undertaking would involve the source of funds pledged 10 pay the bonds,
8, To place the proceeds of the bonds on deposit In an account and In a manner approved by the Government. Funds may be
deposited in institutions insured by the State or Federal Government or invested in readily marketable securities bneked
by the full faith and credit of the United States, Any Income from these accounls wiJI be considered as revenues of the
system,
9, To comply with all applicable State and Federal laws and regulations and to continu.lly operate and maintain the f.ellity
In good condition,
10, To provide for the receipt of adequate revenues to meet the requirements of debt service, operation and m.inten.nee, and
the establlshmenl of adequate reserves. Revenoe accumolated over and above that needed to pay operating and malnte.
nance, debt service and reserve. may only be relalned or used to m.kc prepayments on the loan. Revenuc cannot be used
to pay any expenses which are not directly Incurred for the f.ellity financed by FmllA, No free service or use of the
facility will be permilled,
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"Ub'~ "'portln, burdtn for 'hi. cnllf'('t{on o( I"'o"mnllo" I, ...,'mall'd In OI'f'ro8l' } hou,. P"" "",Pnn,,', '"('Iud'", th, rim,. Inr ""tl'wln, '",'nUllo""
Hart 'n, _It"fln, doln 'Oil,.,...., ,nth",.,", tlnd ,"n("'nln/", OIl' rlnln nt't'drd, nnd rDmp/II"n, tll'lrl ""1111'''''"' ,h,. tnll,.cllon of, '"formllrlrm, .q""d ('f)rn"..,n,.
"'0 'n, ,hi, burriI'M ,.'~mtJf" or ~nr nflll''' a'flt!,' of till. collt'C'tI(H! r;! 'n{,nnnatlo'it 'ncludl'a ""''''1'0", far N'ducln, hi, burd"M. to 1)"co",,,...", of
~,.~J;~/';b'MtfJSg~'},"l~fj~~V'tr.' J?1.,~f".,,~~,nw.C~g~6~'s.1Vtuhlnllnn. n, . 212.'10: an In fh,. flit',. 0 Afrmtl,,.m,.,,, o"d Rlld,,.,, PAPI'",'or n"dut'tio"
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To acquire and maintain sucfi1i(surance and fidelity bond covera~e as may be ;'~iIed by the Government.
To establish and maintain such books and records relating to the operation of the tacility and its financial affairs and to
provide for required audit thereof as required by the Government. to provide the Government a copy of each such audit
without its request, and to forward to the Government such additional information and reports as it may from time to
time require.
To provide the Government at all reasonable times access to all books and records relating to the facility and access to
the property of the system so that the Government may ascertain that the Association is complying with the provisions
hereof and of the instruments incident to the making or insuring of the loan.
That if the Government requires that a reserve account be established and maintained, disbursements from that account
may be used when necessary for payments due on the bond if sufficient funds are not otherwise available. With the prior
written approval of the Government, funds may be withdrawn for:
(a) Paying the cost of repairing or replacing any damage to the facility caused by catastrophe,
(b) Repairing or replacing short.lived assets,
(c) Making extensions or improvements to the facility,
Any time funds are disbursed from the reserve account, additional deposits will be required until the reserve account has
reached the required funded level.
15. To provide adequate service to all persons within the service area who can feasibly and legally be served and to obtain
FmHA's concurrence prior to refusing new or adequate services to such persons. Upon failure to provide services which
are feasible and legal, such person shall have a direct right of action against the Association or public body,
16, To comply with themeasures identified in the Government's environmental impact analysis for tilis facility for the pur-
pose of avoiding or reducing the adverse environmental impacts of the facility's construction or operation.
17. To accept a grant in an amount not to exceed $ nla
11.
12,
0 13.
14,
under the terms offered by the Government; that the
and of the Association are hereby authorized and empowered to take all action necessary
or appropriate in the execution of all written instruments as may be required in regard to or as evidence of such grant; and
to operate the facUity under the terms offered rn said grant agreement(s),
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The provisions hereof and the provisions of all instruments incident to the making or the insuring of the loan, unless otherwise
specifically provided by the terms of such instrument, shall be binding upon the Association as long as the bonds are held or
insured by the Government or assignee, The provisions of sections 6 through 17 hereof may be provided for in more specific
detail in the bond resolution or ordinance; to the extent that the provisions contained in such bond resolotion or ordinance
should be found to be inconsistent with the provisions hereof. these provisions shail be construed as controlling between the
Association and the Government or assignee
TIle vote was:
Yeas
Nays
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Absent
IN WITNESS WHEREOF, the
Board of CommissionEr~
Jefferson County
has duly adopted this resolution and caused it
to be executed by the officers below In duplicate on this
1 ~ day of November
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Larry w. Dennison
By
(SEAL)
Title Cha irman, Jefferson Countv Board
of Commissioners
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Form FmHA 1940.1
(Rev. 3.91)
. 0,..;'..', ' , ',' '., , INSTRUcrIONS-TYPE IN CAPITALIZED ELITE TYPE IN SPACES MARKED II I I II ,
,,:;,;,~.';. ,.',," "'--', '.'", .:';,' Compr.teltoma1througb27.ndIPPUcablehem.28through40. S..FM'.
1. CASE NUMBER LOAN NUMBER FISCAL YEAR
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'~_lauEsT FOR OBLIGATION OF FUN....)
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S T C 0 BORROWER 10
51610111610 I QI1161 01 0111 312121
2. BORROWER NAME
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3. NUMBER NAME FIELDS
JIEIFIFIEIRISIOINI I I I I I I I I I I
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4. Sf ATE NAME
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7. SEX CODE 8. MARITAL STATUS
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8. RACE/ETHNIC
CLASSIFICATION
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10. CREDIT REPORT
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11. DIRECT PAYMENT
12. TYPE OF PAYMENT
UI. DWELLING TYPE/USE OF FUNDS CODE
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123: At~NT OFI Q~AN~O 101 01
27. REPAYMENT TERMS
J I I 10101
35. TV'! OF UNIT
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38. TYP! 0' APPLICANT - ......... 37. PROFIT'TYP!
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14. INTEREST CREDIT
15. COMMUNITY SIZE
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18. PURPOSE CODE 19. SOURCE OF FUNDS
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21. TYPE OF SUBMISSION
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24, AMOUNT OF
IMMEDIATE ADVANCE
I J I I J I lololol
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122; AiQ~N:OJ~~~NI 0 I 0 I 0 1
25. DATE OF APP,{OYAL 28. INTEREST RATE
MO DA YR
I I-I I I-I I I "1~IAI'11~lnl 'Of)
COMPLltT1I FOA 8IN(lLll FAMILY HOU81NQ ONLy.... .'
20. LOW INCOME LIMIT. MAX.
I 1
28. INCOME CATAGORV CODES
I
I I I I 10101
33. R.E. TAXES
2nd V..r
I I I 10101
31. R.E. INSURANCE
32. R.I!. TAXES
1.1 V..,
J I I 10101
41
'If":"'!'???'?!!,!?""l!" l;OMPL8Tl1 FOn 1M LOA~B ONLY
38. DISASTER DESIGNATION NUMBER
1.,1
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I
13. FEE INSPECTION
.'......,..
20. TYPE OF ACTION
I" I
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30. ADJUSTED FAUlL V INCOME
I I I 1010101
34, NOTE INSTALLMENT
INELIGIDLe
I I I 10101
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eOM.LIT1I FOA enlOIT SALIlIAS6UMFTION ONLY '.;.!,.. .....
30. TYPE O~ SALE
(S"FAt!)
FINANCU OFFICU.UBI ONLY
"'0. OBLIGATION DATI
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MO DA YR
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Position 2
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UNITED STATES DEPARTMENT OF AGRICULTURE
FARMERS HOME ADMINISTRATION
Fonn FmHA 194246
(Rev. 9.89)
LETTER OF INTENT TO MEET CONDITIONS
Date November 12, 1991
TO: Farmers Home Administration
United States Department of Agriculture
P.O. Box 2426
Olympia, WA 98507
(County Office Address)
FORM APPROVED
OMS NO, 057$-0015
We have reviewed and understand the conditions set forth in your letter dated Nov. 1 , 1991
It is our intent to meet all of them not later than Sept. 1. 1992 (which is the
projected completion date for the project)
BY
,
Conunissioners
(Title)
Public rflPO,.,,", burd,m (or tI.,. coll.clln" o( I,,(ormollo" ,. ,..Omtlt..d In al'''ro,l' I 'lOll" JJ,.r N'.porUi', 'ncllld/"~ rh,. tfm,. for ,.111,..,.1'1' In.
}::~~~"~~~'. ~~,.tJ"dh~"o'm ~t'r::~6","~~~~f1~~Il~~~:. b':/!l:"rl~~ ,r~~t,.'"g~n J~h':;It~~c,..~~~~ ':.f":'f,~' C"nil~CcV~,t::l~~~oc:."dtJ rr~~~'r~~fu~~~ ,.~U;c :~()ro:! I~;
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FmHA 1942,46 (ltC\', 9,89)
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DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment end Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities.
The regulations were published 8S Part IV of the January 30, 1989, Federal Reqister (pages
4722.4733). Copies of the regulations may be obtained by contacting the Department of
Agriculture 8gency offering the proposed covered transaction.
(BEFORE COMPLETING CERTI FICATJON, REAO INSTRUCTIONS ON REVERSE)
(1) The prospective pr-fmary participant certifies to the best of its knowledge and belief,
that It end Its principals:
(e) are not presently debarred, suspended, proposed for debarment, declared
Ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency:
(b) have not within 8 three-year period preceding this proposal been convicted of or
had a civil Judgment rendered against them for commission of fraud or a criminal
offense In connection with obtaining, attempting to Obtain, or performing a public
(Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsi ficatlon or destruction of records, making false
statements, or receiving stolen property;
(c) are not presently Indicted for or otherwise criminally or civil ty chorged by a
governmental entity (Federat, State or tocal) with commission of any of the
offenses enumerated In paragraph (1)(b) of this certification; and
Cd) have not within II three-year period preceding thIs eppllcetlon/proposol hod one or
more publ I c t ransset Ions (Federa l, State or 1 DCO l) terminated for couse or
dehult.
(2) lJhere the prospective primary participant fa unable to certify to any of the statements
In thl. certification, such prospective participant ahall attach an explanation to this
propoull .
Jef fer Bon Coun:r.____________________________~~_~~_________
Organization Name
PR/Award Number or Project Name
~-E~':!:.____.9~~~.:_~___~.?'!.!:~_.?,L92..~!!.!',LgP_"illl!!'J'_iQlli'_'::.l!_____
Nam. and TItle of AuthorIzed Repr..entDllve
_ ____________________~_':~~~_J:.?_~__~~_~~~_
DUe
For ',1047 (2189)
_1~!\~~1.1""I:-:':. ""!',....."<l~""'.'...,,"~',,.,.,...~.~..,,.._w..,._..~.I~..','..,!l:':.<j""t."I."t._--~. .
~--< ~,',:L~: ':'~::' \1~l'!!tw't.,,!O:~'~I,fl.
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'~..,
1:, . 'i~~, '~... :\'UHITED STATES
~' DEPARTMEtH OF
AGRICULTURE
W.
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District Office 11
P.O. Box 2426
Olympia, WA 98507
(206)753-9881
FarlE!rs
HOI.
Adlinislration
Suoolemental Letter of Conditions
August 12, 1991 _,
f5'!~ \ (\~ 1,L, ~ \\ii i~~ \(\\
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,\: .4UG 1 ~\ '19Si
Jefferson County Board of Commissioners
P. O. Box 1220
Port Townsend, WA 98368
JHF~R30;~ cnllHli
GO.!-.Hn Of' CW:l,ISSIO;;r:i-\S
Dear Members of the Board of Commissioners:
SUBJECT: Loan to Repair the Jefferson CDunty Courthouse
I have been contacted by Frank Hall of the Public Works Department.
He has stated that the cost Df the project will exceed the original
estimate, and has asked about the pDssibility of extending financing.
I have directed him to submit a subsequent IDan request.
The project is weather sensitive and construction can not begin until
June of 1992.
.
This letter acknowledges the shortage of funds, the need to process a
subsequent IDan, and the delay in beginning construction.
All other conditions previously stated in our letter of May 18,1990
still apply. If this is acceptable tD you, please sign the enclosed
form and return to me.
Sincerely,
bBfd:~
Assistant District Director
R ECE' ')':0
~\.IG 14 1991
JEFFEr,: -. COUNT'
PUBLiC W.".:,;::~-:S DFr
cc: Community and Business Programs
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Fill'" Ha. Ad.lni,trallon h In Equll Opportunlly Lender,
Co.phlntl of dilCrlllnltlon ,liould be lent 101
Secretary of Agriculture, Wnhingtan, D.C. 20250
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Fonn FHA 442-46
{Rev. 1-9-69)
UNITED STATES DEPARTMENT OF AGRlCUL TURE
FARMERS HOME ADMINISTRATION
LEITER OF INTENT TO MEET CONDITIONS
Date
TO: Fanners Home Administration
United States Department of Agriculture
(County Office IIddrru)
We have reviewed and understand the conditions set forth in your letter dated
It is our intent to meet all of them not later than
o
Jefferson Countv
~ (Name 01 Anoel.llon)
BY ~~-~~
Chairman, Board of County CommiSSioners
(TIll.)
o
FHA 442-46 (Rev, 1-9-69)
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BOARD or COKK18S10NERS MEETING aGENDA
PUBL:IC WORXS DEPARTMM
AGENDA DATE: 6ePT It,) 19'1/
Please provide ~he following information for the Board on each item to
be considered:
A'PPl2t1I1.tk ~F \I &..,.,EP a':: hr.;::1J7 T<:l MF-F7 I'L>ODITIO!0J5 II
:I.
:ITEM:
Location: .
1,0
Project Number:
t!!1I0 94D
:I:I. Description: E~ENSltJN"~ -rIMF p,,~ IA!5€ ",,:: G'x/srl~C..
* 3foD.OtX)~ L~IJ ~I!..OM 'FM I-IA M1i!.. ~.c:~",p.I<'.s",J.)
,~~ ~U.e.-rl4.dl.c;~ Re. ~1t..:Jt: -:P.eo;rE'~
1:I:I. Action Requested (List options if Applicable)
~MML<o(II1LV=-P< ~/;:'JJI9-ruP,;:r
'1.... provide .opl.. of Spot Holde" lhu for lid llptnl""s, '..nchl.. Appllt.llons, Appll..II_ to llptn Ilghl.of.w.y; Dr.ft
lesolutlons, etc.
DI'S1~\~LCt"(O~ ,
l e~~ ~~ 60Cc.
l eO'P'( f'61!.. FAGIl.I't'Ie.S 'OEM"
2 ~IBS FO~ fl-( ~ A. (""1 wl!.t. ~euD
",~,) t.l-\~
..tlJnet. bount
of !' ime lIoeded?
'2)
~-(~"'JJ 5MIIJ.
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{ft..-....'..... "~~l\ 1W('" \NlTEO STATES
'1. OEPARTHENT OF
A6RrCUL TURE
,;0':'1
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W.
f.
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farler5
Ho..
Ad.inistration
District Office II
P.O. Box 2426
Olympia, WA 98507
(206)753-9881
August 12, 1991
10'1 1-;; {\~ ~ il\0
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Supplemental Letter of Conditions
Jefferson County Board of CommissiDners
P. O. Box 1220
Port TDwnsend, WA 98368
JEr;:i:R30i~ cnUHl1'
80~.R[) OF corl.:,\iSSIO;;Ei-::.
Dear Members of the Board of Commissioners:
SUBJECT: Loan to Repair the Jefferson CDunty Courthouse
I have been contacted by Frank Hall of the Public Works Department.
He has stated that the cost of the project will exceed the original
estimate, and has asked about the possibility of extending financing.
I have directed him tD submit a subsequent loan request.
The project is weather sensitive and construction can not begin until
June of 1992.
G
This letter acknowledges the shortage of funds, the need to process a
subsequent loan, and the delay in beginning construction.
All other conditions previously stated in our letter of May 18,1990
still apply. If this is acceptable to you, please sign the enclosed
form and return to me.
Sincerely,
G:::-B~
Assistant District Director
RECE;)~D
AUG 14 1991
JEFFEr.: -. COUNT'
!:lUBLiC W'.~;::~<S DFC"
cc: Community and Business Prpgrams
/)
,;~-,'
..
r""'nl"lr-'\
Far.." H~.. Ad.lnlltr.tlon II In Equll Opportunity Lender.
Co.plllnll of dhcrl.lnlllon Ihould b. lent tOI
Secffhry of Agriculture, WuhlnQton, D.C. 20250
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.' APPLICATION FOR
FEDERAL ASSISTANCE
...
OMB Appro".1 No. 0348.oo.U
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2. DATE SUBMlnEO
APDltcan"b~lt"e'
N/A
.
1. TYPE or SUBUI$SION
Appliearlon
Ga Canstlucllon
:a DATE RECEIVED BY STAn
Slate Appllc.atlon Ident'''er
Ploapplic",ion
: 0 ConS',uc.llon
.. DATE RECEIVED 8V fEDERAL AGENCY
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Fodelal IderJIlt.",
91-60013220
o Non.ConSUUC1Ion
$. APPLICANT INFOR"lATlON
L8Q31 Name
Jefferson Countv
o Non-Construction
Clganllllloenal Un,l
Deoartment of Public Works
Address (glltO CIty. coum)', state. and IIp code)
Name and telephone numoo' of lhe plllson 10 be conlacl&d 01\ matle', tth'oI'o'1t\Q
lhls appllcal,on (gflfe a/fJa CQdll)
P.O. Box 1220
Port Townsend, WA 98368
Frank Hall ( Project Manager)
(206) 385-9160
I. EM PLOVER IDENTIFICATION NUMBER IEINI:
GLJ - GIQJQJ.l 13 12 121
(ent8l1lDP'opllaIO 16t/91 m boll' ~
H Independent School 0'51
I Slale Conlrolled Insllluhon 01 +-4'0"8' lear"'nQ
J Pl1'oialC Unlvers'ty
K Ind,an Tribe
L IndIVidual
J.4 Prcfll OlganlLallon
N Oahel (Speclfv)
.. TYPE OF APPLICATION:
7. TYPE OF APPLICANT.
A Stale
B County
C Municipal
o To.....nShlP
E Inlorslale
F InlermunlClpal
G SpecIal Dlstflcl
o No.....
t{) RevISion
o Conllnuahon
" ReVision. enler apprOpriala letlE'l(s) In bo.(es) KI
A Increase Award B Decrease Award
D DecreasB DUf8hon Oth~ (spocdy)'
@
C Increase DUlallon
.. NAME OF FEDERAL AGENCV.
U.S. Department of Agriculture
District Office II
10. CATALOQ OF FEDERAL DOMEsnc
ASSISTANCE NUMbER;
11 I 0
11. DESCRIPTIVE TITLE or APPLICAHT'S PROJECT:
Jefferson County Courthouse Building
Improvements. Re-roof courthouse with slate
tiles, Re-inforce roof attic structure.
Some cleaning & masonry repair
.1 4 I 2 I 3
TITLE
Other Comm
e"
AREAS AFFECTED 8'( PROJECT (cities, counlt8S. Slales. ete J
Port Townsend, Jefferson Co.,
Washington State
n PROPOSED PROJECT'
Slarl Dalc I Ending 0018
In progres1 9/30/92
,<4 CONQRESSIONAL DISTRICTS or.
. Applicant
: b P'OIOCI
Second
Second
'S. ESTlMATEC FUNDINO
" Fodcral
.00
U. IS APPLICATION SUOJECT TO REVIEW BV STATE EXECUTIVE ORDER U372 PROCESS?
a yES THIS PREAPPlICATION'APPUCATlON WAS t.AADE AVAILABLE TO THE
STATE EXECUTIVE OROER 12372 PROCESS FOR REVIEW ON
380 000
b Appllcanl ,
c Slale ,
d LocI" ,
(lOlhm ,
I P'OQlllm Incomfl ,
Q TOTAL ,
,00
DATE
,00
NO 0
o
OR PROGRI\M HAS NOT DE[N SEL(CTED BY SlATE FOR REVIEW
PROQRAV 15 NOT COVERrO BY E 0 '2372
00
,00
.00
17. IS tHE APPLICANT DELINQUENT ON ANY FED[RAL DEOn
o VOl
II .YeS.. "llllch ,,1'1 rlvptllnahon
o Nu
.00
380,000
11, TO THE BEST or ~v KNQWLf.DO[ AND BELIEF. ALL DATA IN tHIS APPLICATIO~"R[APPLleATION ARE tRUE AND CORRECT, THE DOCUME~T HAS flUN DULY
AUTHORtlED 0'" THE QOVERNINO DODY OF 'HE APPlICANT AND THE A,.rUCANT WILL COMPLY WITH THe ""ACHED A,SSURANCU IF THf ASSISTA~C[ 'S AWARDED
C)
a Tvpoo Nllmt. 01 A\JHulrIlOd Rtll)lm(ln'/ll,~O
T'
d:;;%z;:;JJ;rl
(! 0,,1" SIQnrtd
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r. T IIlflpt,onll numbor
(2061385-9160
~" n~.~,.,
r(.l~l()Ust;C1'II(lfI'V'!li'niL'
P~~,~~~~f~dc1 '~~Ot~B" L.II~~~/I~ ^'..~t)
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ASSURANCES - CONSTRUCTION PROGRAMS
OMB APPloved No. 03~8-oo.C2
o
Note: Certain of these assurances may not be applicable to your project or program, If you have question"
please contact the Awarding Agency, Further, certain federal assistance awarding agencies may require
applicants to certify to additional assurances, If such is the case, you will be notified,
As the duly authorized representative of the applicant I certify that the applicant:
)
1. Has the legal authority to apply for Federal
assistance, and the institutional, managerial and
linancial capability (including funds sufficient to
pay the non.Federal share of project costs! to
ensure proper planning, management and
completion of the project described in this
application,
2, Will give the awarding agency, the Comptroller
General of the United States, and if appropriate,
the State, through any authorized representative,
access to and the right to examine all records,
books, papers, or documents related to the
assistance; and will establish a proper accounting
system in accordance with generally accepted
accounting standards or agency directives,
3, Will not dispose of, modify the use of, or change
the terms of the real property title, or other
interest in the site and facilities without
permission and instructions from the awarding
agency, Will record the Federal interest in the
title of real property in accordance with awarding
agency directives and will include a covenant in
the title of real property acquired in whole or in
part with Federal assistance funds to assure
nondiscrimination during the useful life of the
project,
4, Will comply with the requirements of the
assistance awarding agency with regard to the
drafting, review and approval of construction
plans and specifications,
5, Will provide and maintain competent and
adequate engineering supervision at the
construction site to ensure that the complete work
conforms with the approved plans and specifica.
tions and will furnish progress reports and such
other information as may be required h)' the
assistance awardinF: agency or State
6, Will initiate and complete the work within the
applicable time frame after receipt of approval of
the awarding agency,
7, Will establish safeguards to prohibit employees
from using their positions for a purpose that
constitutes or presents the appearance of personal
or organizational connict of inleresr, or p"rsonnl
gain,
o
8. Will comply with the Inteq(o\'ernmentaJ
Personnel Act of 1970 (42 U,S.C, B 4728.4763)
relating to prescribed standards for merit S\'Slcms
for programs funded under one of the ni~eteen
statutes or regulations specified in Appendix A of
OpM's Standards for a Merit S)'stem of Personnel
Administration (5 C,F,R. 900, Subpart F),
9, Will comply with the Lead.Based Paint Poisoning
Prevention Act (42 U,S.C, ~~ 4801 et seq.) which
prohibits the USe of lead based paint in
construction or rehabilitation of residence
structures.
10, Will comply with all Federal statues relating to
non.discrimination, These include but are not
limited to: (a) Title VI of the Civil RiF:hts Act of
1964 (p,L, 88.352) which prohibits diSCrimination
on the basis of race, color or national origin; (b)
Title IX of the Education Amendments of 1972, us
amended (20 (J,S,C, B 1681.1683, and 1685.
1686) which prohibits discrimination on the basis
of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U,S,C, ~ 794) which prohibit
discrimination of the basis of handicaps; Cd) tbe
Age Discrimination Act of 1975, os amended (42
U,S,C, H 6101.6107) which prohibits discrimi.
notion on the basis of age; (e) the Drug Abuse
omce and Treatment Act of 1972 (p,L, 93.255), as
amended, relating to non.discrimination on the
basis of druF: abuse; (0 the Comprehensi ve
Alcohol Abuse and Alcoholism Prevention.
Treatment and Rehabilitation Art of 1970 (p,L.
91.616), os amended, relating to nondiscrimi.
notion on the basis of alcohol abuse or alcoholism,
(F:) H 523 and 527 of the Public Health Service
Act of 1912 (42 U,S,C, 290 dd.3 and 290 cr,31, as
amended, relating to confidentiality of alcohol nnd
drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 L',SC, ~ 3601 et Sl'q I,
ns amcndcd. n1latinR to non.dif'criminntion in the
sllle, rental or finllncing of housing; (i) an~' other
non.discriminution provisions in tho specific
statute(s) under which application for Federal
assistance is being made, IInd (j) the requin'ments
on anv other non.discriminlltion Stlltutdsl which
mn,V a'pply to the nppliclltion,
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Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property
Acquisition Policies Act of 1970 (P,L, 91.646)
which provides for fair and equitable treatment
of persons displaced or whose property is
acquired 'as a result of Federal and federally
assisted programs, These requirements apply to
all interests in real property acquired for project
purposes regardless of Federal participation in
purchases,
Will comply with the provisions of the Hatch Act
(5 U,S,C, ~~ 1501-1508 and 7324.7328) which
limit the political activities of employees whose
principal employment activities are funded in
whole or in part with Pederal funds,
Will comply, as applicable, with the provisions of
the Davis-Bacon Act (40 U.S.C, H 276a to 276a-
7), the Copeland Act (40 U ,S,C, ~ 276c and 18
U,S.C. ~ 874), the Contract Work Hours and
Safety Standards Act (40 U,S. H 327-333)
regarding labor standards for federally assisted
construction subagreements,
Will comply with the flood insurance purchase
requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P,L, 93-234)
which requires recipients in a special Oood
hazard area to participate in the progrsm and to
purchase Oood insurance if the total cost of
insurable construction and acquisition is $10,000
Or more.
Will comply with environmental standards
which may be prescribed pursuant to the
following: (a) institution of environmental
quality control measures under the National
Environmental Policy Act of 1969 (P,L, 91.190)
and Executive Order (EO) 11514; (b)
12,
13,
14.
15.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
! ~
.'--',
Environmental Policy Act of 1969 CP,L, 91-190)
and Executive Order (EO) 11514; (b) notification
of violating facilities pursuant to EO 11738; (c)
protection of wetlands pursuant to EO 11990; Cd}
evaluation of Oood hazards in floodplains in
accordance with EO 11988; (e) assurance of
project consistency with the approved State
management program developed under the
Coastal Zone Management Act of1972 (16 U,S,C.
~~ 1451 et seq.); (f) conformity of Federal actions
to State (Clean Air) Implementation Plans under
Section 176Cc) of the Clean Air Act of 1955, as
amended (42 U ,S.C, ~ 7401 et seq.); (g) protection
of underground sources of drinking water under
the Safe Drinking Water Act of 1974, as
amended, (P,L, 93.523); and (h) protection of
endangered species under the Endangered
Species Act of 1973, as amended, (P,L, 93.205>'
16, Will comply with the Wild and Scenic Rivers Act
of 1968 (16 U,S,C, H 1271 et seq,) related to
protecting components or potential components
of the national wild and scenic rivers system,
17, Will assist the awarding agency in assuring
compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended
06 U,S.C, 470), EO 11593 (identification and
preservation of historic properties), and the
Archaeological and Historic Preser\'ation Act of
1974 (16 U,S,C, 4690.1 et seq,).
18, Will cause to be performed the required financial
and compliance audits in accordance with the
Single Audit Act of 1984,
19, Will comply with all applicable requirements of
011 other Federal lows, Executive Orders,
regulations and policies governing this program,
TITLE
CHAIRMlIN OF THE BOARD OF
COUNTY COMMISSIONERS
DATE SUBMITTED
fll ,~, {,PI'."", "1 I" I., t I "I {oU II <1 I ~~r.. 1',',,~: I
s~ 4<'40 14 till, ~..\.'
y ,
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qf/1f'l' ev...k-- tJu., g,t:J,c..c,
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BOARD OF COMMISSIONERS MEETING aGENDA
PUBLIC WORKS DEPARTMENT
AGENDA DATE: 6,cP'T 'in) /99/
Please provide the following information for the Board on each item to
be considered:
:I.
:ITEM:
lOA~ AvpLI ('A",o~
Location: .
i"O
Project Number:
t'1.HD 94D
u. Description: AODrfllH.:lAL- I fJAt::l APPLl~""IOL.' 1"'0 rIA UA ~~
tfgeo.oOD Dt:> ~JC> ~$:''''F=F-V''i'''1..) t!-Du.~ I'Lll..A.Ji!:n~t'Ju..-;~
,~- ~OO;:II..lG 'Pl2A~~a
:1:11. Action Requested (List options if Applicable)
~M III \<.~ Illl.)E.12 S ~I' ~'T'UEP."
pt.... provIde topl.. of Spec Molderl Lilli for lid Dponll1ll" 'rl""hI.. AppIlCltlon., Appllnt'"",, to Cpon tlght-of-.oy; Dr.ft
'l'&otuHons. etc.
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APPLICATION FOR
FEDERAL ASSISTANCE
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Jt. TYPE OF SUBMISSION
Appllcallon
Ga ConslruChon
{7::.j 0 Non.ConSlruct'on
'.~. ~. APPLICANT INFORMATION
Leo,,1 Name
Jefferson Countv
Address (gillS City. count).', sral9 and ZiP cods'
P.O. Box 1220
Port Townsend, WA
'.
o
OM! Appt'ovll No. 0348400&3
2. DATE SUBMITTED
APPI,ca~otl'l(ll
Slale ApplicatIon Identllltl"
] DAn: RECEIVED BY STATE
PrOllppltcarlon
o ConsltuClIon
4 DATE RECEIVED BV FEDERAL AGENCY
Federal ldenlll'e'
91-60013220
o Non.ConSI'uCllon
Qlgan1lal,(jnal Un,t
Department of Public Works
Name and telephone number ot the purson 10 bo contaclOO on matl&l'S In'l'Ot'llng
Ihls application (g,Io''' IJf6/1 CoddJ
98368
Frank Hall ( Project Manager)
(206) 385-9160
t. TYPE OF APPLICATION:
S. EMPLOYER IDENTIFICATION NUMBER (EIN):
GJL] -[610 10 11-1:i}
121
7. TYPE OF APPLICANT: (&nt6r IJDProP".t6 lelter In boJ.I ~
A Slale H Independen1 School o.S1
B County 1 Slale Conl.ofl9d Inshtullon at HtQhet Learrung
C MunICIpal J PilI/ate UnlvliJrSlty
D TOl'llnshlD K IndIan Tube
E IntQrSlate l Indll/ldual
F InlermunlClpal M Profl1 OrganllallOn
G SpecIal DISlflCI N Other (Specify)
o NC"N
II Re....lslon. enler approprlatc loUer(slln bo>t(es)
A Increase Award B Decreast.' A"Nard
D Decrease Durallon Olho< (SPBcdvl
10. CATALOO OF FEDERAL DOMEsnc
ASSISTANCE NUMBER:
TinE
Other Comm
'2. AREAS AFFECTED BY PROJECT (CltI8S, counllOS. IIa!oJ!. ole J"
c
o Conhnuatlon
lRJ Rel/lSlon
ID
[g
C Incroase Duratron
t. NAME OF FEDERAL AGENCY'
U.S. Department of Agriculture
District Office II
11 I 0
.14 I 2 I 3
11. DESCRIPTIVE TITLE OF APPlICANT'S PROJECT:
Jefferson County Courthouse Building
Improvements. Re-roof courthouse with slate
tiles, Re-inforce roof attic structure.
Some cleaning & masonry repair
Port Townsend, Jefferson Co.,
washington State
1... CONGRESSIONAL DISTRICTS OF
a Apphcanl
~ b PrOloct
1:1. PROPOSED PROJECT,
S..., Dol. ;~ Ending Oato
In progres 9/30/92
I 1S, ESTIMATED FUNDING'
, . Fodoral I
b Apphc"nl I
,
c Stale I
d Local I
e Othor I
I Prnur8m Inco"lO I
g TOTAL I
Second
00
380.000
.00
.00
00
.00
00
00
380,000
Second
11. IS APPLICATION SUBJECT TO REVIEW BY STATE UECUTlVE ORDER n312 PROCESS'
II YES THIS PREAPPllCATlON.APPLlCATlON WAS J.AAOE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON
DATE
NO 0
o
PROGRAU 15 NOT COVERED BY E 0 123 n
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
17. III THE APPLICANT DfLINOUENT ON ANV FEDERAL DEBn
o Vo.
II riVos. - IIllletl an Q_planat,on
o No
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.. T'(putl Nnml' 1)1 AUltlllfl"I'd rh'lJfll~pnr..."lo'u
. _.
11 TO THE OEST OF MY KNOWLEDGE AND DEL In: ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS nUN DULY
AUTHORtlED DV THE GOVERNINO RODY OF THE APPliCANT AND THE APPLICANT WILL COMPLY WITH THE A"ACHED ASSURANCES IF THE ASSISTANCE IS AWARo[D
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I(!WIUUI EOIII(ln~ t-.;ul U~,llJl"
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(2061385-9160
o 0"'0 S,gno!1
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P'fI'i(.l,tJOf'l tty I')MO l,..r, loll'" A.IOI
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041991
EFFERSON COUNT'
UBLI ;-EFFERSON COUNTY BOAJUj'OF COMMISSIONERS
1 ,
'uU,y W. IJerrnlson, CluUmum
'B.C. BrQwrr. Member
RiduutJ E. Wojt, M.....ber
District No. 1 Commisslonn:
District No. 2 Commlsslontr.
District No."a Commisslontr.
Lorrw' l..; Dtli.ncy
GRI'!/A.RDwe
lJ4wi4 R. Goldsmith
MINUTES
DRAFT
WEEK OF DECEMBER 2, 1991
DRAFT
The meeting was called 10 order by Chairman Larry W. Dennison at the appointed lime.
Commissioner B. G. Brown and Commissioner Richard E. Wajl were both present for the
Commissioners I Briefing Session with Community Services Director David Goldsmith.
Budl!et Revenue Subcommittee re: Update on 1992 Revenue Prolutlons: Budget
Manager Gary Rowe reporled Ihal the Revenue subcllmmitlee (Treusurer lIa Mikkelsen. Community
Services Director David Goldsmith and Assessor Jilek Westermnn) of the Budge. Commiltee
recommend Ihal the 1992 revenues be reduceLl by $200,000.: 1llis reduction is necessllry because
of reduced estimated sales tax revenues os projected by the Sfilte Department of Revenue and loss
of investment Interest since llis amount of funds to invest will be lower lInd are lower interest rules
00 investments.
''-'
The Board then Interviewed nn applicant seek.lng appointment to the vacant position on the
Civil Service Commission for Ihe Sheriff's Departmenl,
BUSINESS FROM COUNTY DEPARTMENTS
I
FACILITIES MANl\GEMENT
CONTRACT AMENDMENT rer Archll.<Iural S.rvle.. for Pha.e IV at Ihe
COllrthou~e Ihnovntlnn: DelillO New Cunola. Revise Structurul Sunnort for Clock\lIell Tower:
DUArte ""nnt Architecture: Archlleclural Projects Inspector Prank Hall presented 0 contracl
omendm~nl for the roofing project nrchltectural services which were nol port of the orlginnl project.
The additional Items are for the design of 0 new cupola Dnd design of structural support for the Bell
Tower. nle ,discussion turned to Ihe way the litructurlll support for Ihe Clock\Bcll Tower will be
designed and the eO'1 of the design of Ihe cupola, Th. eupolll IIself I. estlmaled to eosl nn additional
$40,000 to Inslall, . ,
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The cupaln I. helng considered hecause of Its arehltcc,"ral Impacl on the building. There was no
knowledge of the cllpola when Ihe orlglnnl roof design wa.,iSlllrICd, Fraak IIall added. The only
Infarmallan on It Is from old phalagraphs, The reproduellon coslS were Ihen discussed, Frank IIall
nOled Ihal reproducllon casts arc a relmbuRable Item uader Ihe original eanlrael,
CommlllRloner Drown moved tn approve the contract amendlllent for the design of the structural
sllppar! for Ihe Clack\llell Tower nnd 10 delele the cupola from Ihls nmendmenl, Commls.loner WoJt
seconded the mallan which cnrrled by . unnalmaus vole.
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commissioners' Meeting Minutes: Week of November 12, 1991
c) Statement of Interest Rafe Preference
d) Letter of Intent to Meet Conditions
e) Request for Obllgaflon of Funds
f) Certification Regarding Debarment, Suspension and Of her Responsibility
Matters - Primary Covered Transactions
PLANNING AND BUILDING
Stafe EnvIronmental Pollcv Act RevIew and Threshold Determlnatton:
Constructton 01 a Temoorarv Gravina Dock within the Exlstlna Mats Mats Quorry
to be Used tor 2 to 3 Vears to Construct Concrete Flootlna Br1dae Pontoons;
Mats Mats. North 01 Port Ludlow: General Construction Comoanv (Continued
trom October 14. 1991): Planning and Building DepOltment D\rectol Clalg
Ward reported that Information has been submitted by General Construction
with additional proposed mlllgatlon, Additional Information was also received
from the Mats Mats Area Coalition. The Planning Department has conllimed
with the State Department of Natural Resources that they will require that a
reclamation plan for the gloving dock be submitted by General ConstrucTion
and that a hydrologic study accompany II, comments have been received
regarding General Construction's long term plans for this site, but they were
not submitted as part of the project proposal. Clalg Word Indicated that he
feels that more Information is needed on the permit requirements lor the DNR
and the long term plans lor the site and therefore he recommends that this
Information be submitted before a threshold determination Is made. The
Prosecuting Attorney concurs In this recommendation,
Chairman Dennison asked If the DNR is requiring a new reclamation plan and
If that plan will require a SEPA review? Crolg Word Indlcoted that a new
reclamation plan Is required which will be reviewed under SEPA, The DNR has
Indicated that they will require that the County be the lead agency on the
environmental review of the reclamation plan, Challmon Dennison then
asked If General Construction would like to respond to this new Information,
RlchOld Elliott, Attorney for General Construction, stated that they can't
respond because they haven't seen any In'armatlon 110m DNR and have not
been contacted by DNR about this requirement, He noted that General Con.
structlon's original plan was to ask the Board to make a threshold determlna'
tlon (hopefully a mitigated determination or non.slgnlflcance) today, so that
the project could move ahead, He sold that II this new Information lesults In
further study or delay they will have to take this project and go elsewhere,
General Construction needs to discuss this Information with DNR to determine
what they need to do and hOW much of a delay will result.
Scott McKellar, Vice President of General Construction, stated that he agrees
with Mr, Elliott, He added that he is speaking for the company, In the
absence of Tom Sherman, General Construction has to make a timely
business decision because they are up against a bidding process, They are
prepared to meet with the concerned citizens otter this meeting abouf any
outstanding Issues and concerns they might have, They would also like to
work with the county start, assuming the citizens concerns can be satisfied, to
allow them to move forward In a timely manner on the Sholellne permit,
Richard Elliott stated that under SEPA regulations, If onother threshold determi-
nation is required for the reclamation plan, the County could use the threS-
hold determination Issued for this project,
Karl Kassebaum, representing General Construction, sfated that this Is a highly
unusual method of doing business, He asked why, If DNR has a concern, they
are not talking to the company? He noted that these concerns Ole 011
verbal and have not been put In writing, He questioned the validity of this
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REVIEW SHEET
Project # CH0940 (1-29-92)
=January 29,1992=
I Have reviewed the enclosed contract documents and find them to acceptable
when the following corrections have been made:
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p;,~ '3- (so:.- :l-_I) i . ht!~_~'7/V~. Vj~ i' .~~e .:c~.
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Roviewed this day' / / :-.J -:2, / -A -,
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Jofferson County
Prosecuting Allorney's Olllce
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ADVERTISEMENT FOR BIDS
Notice is hereby given that the Board 01 County Commissioners, Jefferson County, Washington,
will receive sealed bids up until the hour 0111:00 am. P.S.T on March 2,1992 at the ollice of the
County Commissioners. the Jefferson County Courthouse, Port Townsend, WashlngtDn, 98368,
to be then opened and publicly read at a meeting of the County Commissioners to be held on
that date for Reroofing and Masonry Restoration at the Jefferson County Courthouse, 1820
Jefferson Street, Port Townsend, WA, according to the plans and specifications prepared for this
project.
The Work consists of the removal and replacement of existing roof coverings: BpproxlmatBIy 120
squares of cement.asbestDs roof shingles; small areas 01 metal roofing on five exlsting turTllt
roofs; and existing bum-up roof covering. Replacement shingles shall be new slate shingles, new
mBtal rooling at existing metal roof COVBred areas, and new membrane roof covering at old built.
up covering. Additional wood framing Is required to strengthen the existing wood framed roof
structure at various locations as IndicalBd Dn the documents, Interior masonry restoration Is
required at the attic level with additional minor exterior masonry cleaning required above the roof
eaves at various chimmenys or walls.
8)
Bids ShBII be submitled In accordance with the plBns and specifications on file at the offICe 01
the Jefferson County Department of Public Works, 1820 Jefferson Street, Port Townsend, WA
9836B, attentlDn: Frank Hall, (206) 385-9160, Plans and specifications may be obtained by
Bubmitllng a $35,00 refundable deposit to the JeffBrson County Department of Public Worl<s, The
deposit will be refunded if the plans Bnd specifications are retumed In good condition within 10
days of the bid opening.
A pre-bid conference will be held at thB project site on Wednesday, February 19, 1992 at 1:30
p.m., at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368.
This meeting will convene In the Department of Public Works ccinference room. Pre.bld approval
of product substitutions Is a requirement 01 this contract. Request for approval by Owner must
be received Beven (7) working days prior to bid opening dale,
Each bid shall be accompanied by a surety bond, postal money order, cash, cashier's check or
certified check payable to the Treasurer of Jefferson County In the sum 01 5% of the base bid
.mDunt, to be forfeited to Jefferson County by the successful bidder If he fails to enter into .
contract and file an acceptable surety bond In the amount 01100% of the contract price within
10 days of the award. The Board 01 County Commissioners reserves the r1ghllo reject any and
ali bids, and to accept the bid deemed mDst advantageous to Jefferson County and to waive all
informalities In the bidding.
COMMISSIONERS
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Jefferson County Courthouse
Renovation Project - Phase Four
Rerooling and Masonry Restoration
Project No. CHO.940 (1-29-92)
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Section 00030 Page 1
ADVERTISEMENT FOR BIDS
ADVERTISEMENT FOR BIDS
Notice is hereby given that the Board 01 County Commissioners, Jefferson County, Washington,
will receive sealed bids up until the hour 0111 :00 am, P,S.T on March 2, 1992 at the office of the
County Commissioners, the Jefferson County Courthouse, Port Townsend, Washington, 98368,
to be then opened and publicly read at a meeting of the County Commissioners to be held on
that date lor Reroofing and Masonry Restoration at the Jefferson County Courthouse, 1820
Jefferson Street, Port Townsend, WA, according to the plans and specifications prepared for this
project,
The Work consists 01 the removal and replacemBnt 01 existing rool coverings: Bpproximately 120
squares 01 cement-asbestos rool shingles; small areas 01 metal roofing on fIVe existing turret
rODls; and existing bui~-up rool covering, Replacement shingles shall be new slate shingles, new
metal rDDling at existing metal roof covered areas, Bnd nBW membrane roof covering at old bui~-
up covering, Additional wood framing Is required to strengthen the existing wood Iramed roof
structure at various locations as indicated on the documents, Interior masonry restDratiDn Is
required at the attic level with additional minor exterior masonry cleaning required above the roof
eaves at various chimmenys or walls.
Bids shall be submitted In accordance with the plans Bnd specifications on file at the office 01
the Jefferson County Department 01 Public Works, 1820 Jefferson Street, Port Townsend, WA
98368, attention: Frank Hall, (206) 385-9160. Plans and specifications may be obtained by
submitting a $35.00 relundable depDsil to the Jefferson County Department 01 Public Works. The
deposit will be relunded if the plBns and specifications are returned In good condilion within 10
days of the bid opening,
A pre-bid conference will be held at the project sile on Wednesday, February 19, 1992 Bt 1:30
p,m., Bt thB Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368,
This meeting will convene In thB Department of Public Works cDnferBnce room. Pre.bld approval
01 product substitutions Is a requirement of this contract. Request lor approval by Owner must
be received SBven (7) working days prior to bid opening date.
EBCh bid ShBII be accompanied by a surety bond, postal money order, cash, cBshler's check or
certified check pBYBble to thB Treasurer 01 Jefferson County in the sum of 5% 01 the base bid
amount, to be forfeited to Jefferson County by the successlul bidder II he falls to enter Into a
contract and file an acceptBble surety bond in the Bmount of 100% of the contract price within
10 days 01 the award, The Board of County Commissioners reserves the right to reject any and
all bids, Bnd to Bccept the bid deemed most advantageous to Jefferson County and to waive all
Informalities In the bidding.
8915
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Daily Gjourn fCommerce
~ BOX 11050,SEATTLE,WA98111
......;,;./ 206-622.8272 . FAX 206-622-8416
Gffeor""sc'n COIJnty Publ ic: W.;q"ks.
PO BOX 1220
Port Townsend WA 98368
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FEB 1.11992
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~UBL/C W~RKS DEPT.
TOTAl AMOUNT DUE
294.30
I ~~~:~g FROM 02/12/92
1_ ACCOUNT NO, I
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DESCRIPTION
1.350
RATE
BIC REROOF/MASONRY 1x109.00 2 218.00 Ii
CRT~3 RESTORATION
PO #FRANK HALL PROJ.
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Senttle Dally Journal 01 Commerce
P,Q. Box: 11050 . Seattle. WA 98111
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PLEASE PAY
THIS AMOUNT ~
2661064
PAYMENT
DUE BY
03/13/92
TO: 02/12/92
I AMT. ENCLQSE[
BALANCE
294. 3('
;2';:'4. 30
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STATE OF WASHINGTON. KING COUNTY
1 '3:21 ."
~effer5on Count'y Public W0r~'s
iJeffeiso#~(J~unty:
:'Re~O'oting;~Dd Masonry:.
. ',;.,'..Restoration,.' . . I
;:;""Bld Date,:Mareb 2. ';. ,"
,ADVERTISEMENT FOR BIDS.
B~~~~iSt';~~~~~~en t?::l~~
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'untlr. the "hour" of '11
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,Washlngton.98388,' to be then
~ee,m~g ~~1If.u8~~~ty't~~~I~,
sloners'tobe'.held on.that date,
"kO~it:r~~ygJI~~:;,~g:... '~rt~~~~':
ourthousc,' 1820 Jeffer..
t,..~~~tt~~~fg~~' ~':tcl;'
~ons prepared for this,
t.. 'Work~o~~l"t~. ofth~"
(:,'~Y:fl~a,:; an~:,rgC~:~r~~?~ o;!'.
:.,.,'. roxlmnt 'i~~~~?~g~=le~~ ~
metol rooting on.:
eX'Bt~~t~~flt~~el-JgFf~i;:~~. :
Ing:. Roplaeement..Bhlnglos'
Bholl be new,slate'Bhln~Je.,'
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"U.1I0N) '1.a~ 00'09$.-,l'9.' l~
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Moqll'Ql111..'1110 ..nllnn 10
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No. CF Hi'::, RE.::,TOR
Affidavit of Publication
The undersigned, on oath states that he is an
authorized representative of The Daily Journal of Commerce. a
daily newspaper, which newspaper is a legal newspaper of general
circulation and it is now and has been for more than six months
prior 10 the date of publicalion hereinafler referred 10, published in
the English language continoously as a daily newspaper in Sealtle,
King County, Washington, and it is now and during all of said time
was printed in an office maintained at the aforesaid place of
publication of this newspaper. The Daily Journal of Commerce
was on Ihe 12th day of June, 1941, approved as a legal newspaper
by the Superior Courl of King County,
The notice in the exact form annexed, was published in regular
issues of The Daily Journal of Commerce, which was regularly
distributed 10 ils subscribers during the below slaled period, The
annexed notice, a
SIC REROC~/MA50NRY
was published on
()1/29/0? 02/t'2/?2
The amount of' the fee chnrgcu for the foregoing publication is
Ihe SUIll of $
, which omou11I hos been poid in full,
~Lo.roJ~
,
Subscribed and sworn to before me on
0)/.1,2/'):.7-:
9~.:.J..~..?..""L/~.Z2S:1~~
~my Puhlic for the Slnte of Wil,\hlnglon,
fc~ldin(l.ln Scnltlc
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FROM:
JEFFERSON c;OUNTY DEPT. OF PUBUC WORKS
1820 Jefferson Sl.
P.O, Box 1220
Port Townsend. WA 98368
6 .9160
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ADVERTISEMENT FOR BIDS
Notice Is heroby given that tha board
of County Commissioners, Jefferson
County, Washington, will rocelve
sealed bids up until the hour of 11 :00
a.m. P.S.T. on March 2, 1992 at the
office of the County Commlsslonors,
theJe"erson County Courthouse, Port
Townsend, Washington, 98368, to be
then openocf and publlc~ read at a
meotlng of the County Commlsslonors
to bo held on that date for Reroofing
and Masonry Restoration at the
Jofferson County Courthouse, 1820
Jeffarson Street, Port Townsend, WA,
according to the plans and specifica-
tions prepared for this proJoct.
The Work consists of tha removal
and replacement of existing roof cov-
erings: approximately 120 squares of
cement-asbestos roof shingles; small
areas of metal roofing on five existing
turret roofs; and existing built-up rool
covering. Replacoment shingles shell
be new slate shingles, new metal roof-
Ing at existing motal roof covered ar-
eas, and now mombrano roof covorlng
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Affidavit of Publication
STATE OFWASH!NGTON)
COUNTY OF JEFFERSON)
SS
FRANK W. GARRED. bcmgswom. says he: is the publisher
of the Port Townsend Jefferson County Leader, a weekly
newspnpcr which has been established. published in the
English \:mgunge and circulated continuously B.S a weekly
newspaper in the to'-"'Tl of Port TO\lonsend in said Count)' o.nd
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atoldbul~-upcovoring,Addlllonalwood 98368. This mooting will conveno In
framing Is roqulred to strongthen the tho Dopartmont of Public Works con-
existing wood framed roof structuro at leronce room. Pr....bld approval of prod-
various locations as Indlcatod on tha uct substitutions Is a requirement of
documents, Intorlor masonry rostora- this contract. Roquost for approval by
tlon Is roqulrod at the attic lovol with Ownor must be received seven (7)
additional minor exterior masonry working days prior to bldopenlngdate.
cleaning roqulrocf above the roof eaves
at various chlmnoys or walls. . Each bid shall be accompanlod by
Bids shall be submitted In accor- a surety bond, postal money order,
dance with the plans and spaclflca- cash,cashla~sch9Ckorcertlfladchock>n
tlons on 1110 at tho olllca of thaJaffarson payabla to tho Treasurar of Jollarson
County Departmont of Public Works, County In tho sum of 5% 01 the base
1 820Joffarson Stroot, Port Townsand, bid amount, to be forfalladto Jallarson
WA 98368, atlantlon: Frank Hall, (206) County by the succossful bidder If he
385.9160. Plans and spaclflcatlons falls to enter Into a contract and file an
maybe obtalnocfby submitting a $35,00 accoptable suraty bond In the amount
refundable deposit to the Jaffarson of 100% of the contract price within 10
County Departmant of Public Works. daysoftheaward. TheBoardofCounty
The deposit will be refunded If the Commissioners rGseIVes the right to
plans and specifications are raturned raJact any and all bids, and to accept
In good condition within 10 days oltha tho bid deemed most advantagaous to
bid opening, Jeffarson County and to wolve allin-
A pre.bld conference will be held at formalities In tho bidding.
the proJact site on Wadnesday, Febru- COMMISSIONERS
ary 19, 1992 at 1 :30 p.m" at the BOARD OF JEFFERSON COUNTY
Jaffarson County Courthouse, 1820 Chairman, Larry Cannlson
Jeff.rson Street, Port Townsand, WA' 12891.29
J.~tn dayor February ,."...:u..... ana
I.hl\t said newspaper wns regularly distributed to its subscrib.
en during all or this period. 111M tllC full amount or
S 138.00 hnsbccnpaidinrul1.allernleorS6,90
per column incb ro'1; :~eni"n" )
, ,<!ilk
Publisher
Subscribed and sworn to bcfol'C me this ] 2 r h day of
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P,O, 80x 1220
Port Townsend, WA 98368
(206) 385.9160
Gary A. Rowe, P.E., Director
Robert G. Nesbitt, P.E., County Engineer
MEMORANDUM
To: Lorre Chester-Rea
From: Frank HaI~
Date: March 4, 1992
Ref: Jefferson County Courthouse
Phase IV (CH0940)
Subj: Planholder Deposits
The bids were received and opened on March 2, 1992. Bids were received from the
following f"1rms:
. Armstrong' Gilthvedt Construction, Inc.
. Queen City Sheet Metal & Roofing, Inc,
- Mark Construction, Inc.
. Diamaco, Inc.
. Pacific Rainier Roofing, Inc.
. Tachon, Inc. / Sublett IV
The remaining Planholdcrs can be notified that if they return the plans and specifications in
good conditions their deposits will be returned. Then release their deposits upon receipt of
the documents.
We will retain the deposits on those submitting bids until we have n contract.
Thank you for your outstanding assistance on this project.
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DUARTE BRYANT
/I,R,(H1TECTUR[
March 20, 1992
Mr. Frank Hall
Jefferson County Department of Public Works
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
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MAR 24 1992
Re:
Jefferson County Courthouse Renovation
Phase IV - Project No: CH094U (1-29-92)
Recommendation to Award
JEFFER::;ul>J (;UUNf
DUAl Ir wnRKc 1"'\""
Dear Frank:
Since Duarte Bryant's last letter concerning this issue (3-18-92) several items have occurred that
would affect our recommendation,
Armstrong, Gilthvedt Construction, Inc, has requested as of todav to once again to be removed from
the list of bidders, They have reviewed the issues concerning their bidding error once again and do
not wish to start a project $36,000 too low. Yes, they may be able to get some of these funds out
of their subcontractors, but we're sure they will be looking to the County for additional funds (change
orders) on every minor revision. This is stated in so many words in their letter dated March 20, 1992,
A copy is attached.
Another item that concerns us is that Puetz Construction (Slate and Copper Roofing Subcontractor),
A.G,C.I. 's major subcontractor, did not have a current State of Washington Contractor's Registration
until today, March 20, 1992, As you are aware, his registration had expired in 1990, I called L. &
I. in Olympia to question this today and found that it was current as of today, I'm sure this all
happened only because earlier today I called Mr, Jeff Puetz and requested his contractor's registration
number. At the time he didn't have it with him. We truly question if this was true since all contractors
that we have worked with in the past always know their registration number. When Mr, Puetz did call
back he had just renewed his registration through March 20, 1993,
In view of the letter from A.G,C,1. and the issue of Puetz Construction's registration and the Johnston
Masonry Issue, as discussed in our March 18, 1991 letter, Duarte Bryant recommends to Jefferson
County to award this project to the second low bidder, Queen City Sheet Metal and Roofing, Inc.
Review of their bid ~nd related documentc all appear to be 3ccept:lble.
Sincerely,
DUARTE BRYANT ARCHITECTURE
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Partner
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ARMSTRONG. GIL THVEDT CONSTRUCTION INC.
206/852-2049
FAX 859-3951
March 20. 1992
Duarte Bryant Architecture
209 1/2 First South
Seattle. WA 98104
Attention: Al Bryant
Mr. Bryant.
I am wri ting this letter to express our concerns to YOU in
regards to the "Jefferson County Courthouse Re-roofing Project."
As yoU are aware. we made an error in our bid by leaving out the
Washington State Tax which amounted to approximately $36.000.00.
This means that if AGel is awarded the project. we would have to
turn to our sub-contractors and suppliers for substantial
reductions in their prices. It also means that we would view all
"gray areas" of the contract documents as potential changes to
the contract.
It is not our desire to start a project with an adverse
relation.ship with the owner/architect. but if AGel is awarded
this job. we would be forced into that position to protect our
company's best interest. Therefore. we ask that you pull our bid
from consideration and release our bid guarantee. If. however.
our bid guarantee would not be released. i't would be our desire
to remain in consideration for the project.
Please understand that the flavor if this letter is not intended
to be threatening. but simply brief and to the point. We'll
await your response,
A::cerelY. /
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Dee Scott
Estimator
610 SOIJIH GNTI{A1 SUIlE B . KENI, WASlflNC10N ~)1l(J:l2
CONT,I.IC. II ARMsn;C 14711
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DUARTE BRYANT
March 18, 1992
Mr, Frank Hall, Project Manager
Jefferson County Department of Public Works
1820 Jefferson Street
PO Box 1 220
Port Townsend, WA 98368
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MAR 19 1992
Re: Jefferson County Courthouse Renovation, Phase IV
Review of Three Low Bidder's Submittals
JEFFEk:::;UI'l (;uLlN'
01 IRI If" 'A1(')J'H(C' ,...r'
Dear Frank:
Per your request, we have reviewed Armstrong Gilthvedt Construction, Inc" Queen City Sheet
Metal & Roofing, Inc., and Mark Construction, Inc" based on the various contractor supplied
information such as: financial report; job references; list of subcontractors; and price
breakdown.
As you are aware, Armstrong Gilthvedt Construction, on March 9, 1992, requested that their
bid be removed due to an error in the sales tax. Their bid form indicated $499,180 base bid
including sales tax of $36,119. However, they claimed it really didn't, The did provide a back-
up sheet dated March 10, 1992, that indicated a total project bid of $499,255 without any
sales tax. Before this review was completed however. they requested on March 12, 1992 to
disregard their previous request for removal from the bidders' list, I'm sure they didn't want
to give up their bid bond and I understand their major subcontractor, Jeff Puetz Roofing, was
willing to cut some of his bid if AGCI would also, thus saving the job for Puetz Roofing and
AGCI's bid bond,
The only two areas of comments for Armstrong Gilthvedt Construction are their proposed
schedule and their masonrv subcontractor. The proposed masonry subcontractor, Johnston's
Masonry is less than half of the next two bidder's masonry work. Johnston Masonry has
indicated as $8,500 while Pacific Waterproofing has $20,000 and Olympic Masonry
Restoration, $21,146. We have been unable to contact Johnston Masonry directly. We have
discussed this Issue with AGCI and they do understand the scope of work but without talking
to Johnston Masonry we are not sure If he understands the scope of work,
Tne otner suocontractors all appear to be acceptable, We are aware of Long Abatement but
not being in the asbestos abatement work we are unable to determine If they are acceptable
abatement subcontractors. We suggest you contact the abatement consultant for heir review.
The proposed project schedules by the three low bidders Indicated on their bid form the
following time completion: AGCI. 100 days; Queen City Sheet Metal & Roofing. 126 days;
and Mark Construction - 140 days, After review of AGCl's proposed schedule, their actual
time frame Is closer to 166 days, not 100 days as stated on their bid form, The difference is
after they sign the contract they do not want a notice to procoed until the actual slate roofing
material errlves on slto, This means delaying tho notice to proceed ton (10) weeks of tor award
of contract. This Is a vory different approach to a "notice to procoed" and wo suggest this
issue be discuased with tho County's Attornoys,
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Mr. Frank Hall
March 18, 1992
Page 2
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In summary, we cannot find .strong facts. to reject the low bidder, Armstrong Gilthvedt
Construction, Inc., but strongly suggest the issue of delaying the notice to proceed be
discussed with your attorneys, If you have any questions please feel free to call.
Sincerely,
~~~~~tRCH'''CTU''
A.E. Bryant, A. ,A,
Partner
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BOARD OF COHKX8SXONERS MEETXNG aGENDA
PUBLIC WORKS DEPAJlTMEN'r
AGENDA DATE:
:23 MAgCI; 1'75''2-
Please provide the following information for the Board on each item to
be considered:
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Project Number:
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XI. Description:
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DEPARTMENT OF PUBLIC WORKS
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Gary A. Rowe, P.E.. Director
00 IE 00 <<J) rn. A N~OOSbilt, P,E., County Engineer
1820 Jefferson Street
P,O, 80x 1220
Port Townsend, WA 98368
1.206) 385.9160
TO:
FROM:
DAlE:
REF:
Jefferson County B.O.C.C.
Frank Hall
18 March, 1992
Subj:
Jefferson County Courthouse Renovation
Phase IV - Project No: CH0940
Recommendation to A ward
We received six (6) bids for the subject work as follows:
BIDDER BID AMOUNT TIME % OF EST.
A.G.C.I. $499,180.00 100 days. 83.2%
Diamaco, Inc. $635,481.00 180 days 105.9%
Mark Construction, Inc. $593.978.00 140 days 99.0%
Pacific Rainier Roofing, Inc. $673,259.00 153 days 112.2%
Queen City S.M. & Roorg. $512,328.00 126 days 85.4%
TacDn, Inc./Sublett J.V. $734,286.17 180 days 122.4%
ESTIMATE $600,000.00 125 days N/A
Per section 00100,5.2.A, the three low bidders were requested to furnish additional
information within three days, This information was used nlong with other information on
hnnd in evaluating the bids and checking references. I have therefore come up with the
recommendation that we award this Contract to the apparent second lowest bidder. Queen
City Sheet Metal & Roofing,lnc,
Specific findings during the evaluation process are as follow:
1.
A.G.C.I. did not attend the required pre-bid conference (section OOIOO,4.1.(A&C),
Jeff Puetz of Puetz ConslnIction their proposed rooling sub-contractor and Mike
Lee of Long Services their proposed Asbestos abatement sub-contractor did attend
the required pre-bid conference,
Queen City had two representatives at the pre-bid conference.
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2.
On 9 March 1992 A.G.C.I. requested that we pull their bid due to their claim that
their bid did not include tax even though it was shown. On 12 March A.G.C.I
submitted the requested documentation (section 00100.5.2.A) along with a
statement requesting that we disregard their transmittal of 9 March 1992 to pull their
bid.
3. An evaluation of the proposed construction schedule submitted by A.G.C.I. reveals
that their 100 day construction time is predicated upon the notice to proceed being
held for ten weeks following the acceptance of their proposed contract. Based upon
our intention to sign their contract on 6 April with notice to proceed as of 4 May
1992 it would have a net effect of adding 42 days to their construction schedule.
S. When questioned A.G.C.I. stated they have no specific experience working upon
Historic Buildings although they have done several remodels on older structures.
Queen City's experience on Historical buildings Include:
a. West Seattle High School (Tile Roofing).
b. Lake Washington Ship Canal- Administration Building (Tile roof
and Copper flat roofing).
c. Fort Warden Commanding Officers Quarters (Slate roof with
Copper valleys).
d. Western State Hospital (Clean Clay tile roofmg with Copper
valleys).
e. Japanese Tea House at U of W Arboretum (Copper roof).
f. Pergola@ Pioneer Square (Copper Roof).
AI Bryant tried to research Johnston's Masonry, one of the indicated A.G.C.I. sub-
contractors, and could find no information to review their qualifications. They
apparently are not a licensed contractor. We have no refrences nor method of
contacting Johnston's Masonry. The bid from them to A.G.C.I is for $8500.00 for
the masonry restoration on this project. Pacific Waterproofing bid $20,000.00 and
Olympic Masonry Restoration bid $21,146.00 for the same work. I also was
unable to find any information from L&I Contractor registration on Johnston's
Masonry.
6.
Queen City proposes to use Olympic Masonry Restoration. A check of that finn's
history reveals a strong recommendation.
7. I called L&I on 18 March 1992 and found out that Puetz Construction's contractor
Rel!istration expired in 1990 Dnd has not been renewed. Puetz Construction is the
major sub-contractor in A.G.C.I.'s Bid.
8. Paul B1aski of the Roofers Local checked files and stated that Puetz Construction
has not completed any apprentice programs that they are aware of.
Section 00100.8.2.A states that the Owner reselVes the right to accept or reject any or all
offers.
ll1e last statement on the Advertisement for Bids "The Board of County Commissioners
reselVes the right to reject any and all bids, and to accept the bid deemed most
advantageous to Jefferson County and to waive all informalities in the bidding."
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It is my recommendation that this contaCt be awarded to Queen City Sheet Metal & Roofing
in the amount of $5 I 2,328.00 including State Sales Tax. I also recommend that Alternate
#1 for the amount of $21,602.00 not be accepted.
Reviewed by: Mark Huth, Prossecuting Attorney
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OEPARTMENT OF PUBLIC WORKS
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1820 Jefferson Street
P.O. 80x 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A. Rowe, P.E.. Director
Robert G. Nesbitt. P.E.. County Engineer
oorn: 00 (Q) rn. A N IDHJJoo
TO:
FROM:
DA'IE:
REF:
Jefferson County B.O.C.C.
Frank Hall
18 March, 1992
Jefferson County Courthouse Renovation
Phase IV - Project No: CH0940
Recommendation to Award
Subj:
We received six (6) bids for the subject work as follows:
BIDDER BID AMOUNT TIME % OF EST.
A.G.C.l. $499,180.00 100 days'" 83.2%
CD Diamaco, Inc. $635,481.00 180 days 105.9%
Mark Construction, Inc. $593,978.00 140 days 99.0%
Pacific Rainier Roofing, Inc. $673,259.00 153 days 112.2%
Queen City S.M. & Roofg. $512,328.00 126 days 85.4%
Tacon, Inc./Sublelt J. V. $734,286.17 180 days 122.4%
ESTIMA 1E $600,000.00 125 days N/A
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Per section 00IOO.5.2.A, the three low bidders were requestcd to furnish additional
information within three days. This information was used along with other information on
hand in evaluating the bids and checking references. I have t11erefore come up with the
recommendation t1mt we award this Contract to the apparent second lowest bidder, Queen
City Sheet Metal & Roofing, Inc.
Specific findings during the evaluation process are as follow:
1.
A.G.C.I. did not attend the required pre-bid conference (section OOIOO.4.I.(A&C).
Jeff Puetz of Puetz Constntction their proposed roofing sub-contntctor and Mike
Lee of Long Services their proposed Asbestos abatement sub-contntctor did attend
the required pre-bid conference.
Queen City had two representatives at the pre-bid conference.
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2.
On 9 March 1992 A.G.C.r. requested that we pull their bid due to their claim that
their bid did not include tax even though it was shown. On 12 March A.G.C.I
submitted the requested documentation (section 00 I 00.5.2A) along with a
statement requesting that we disregard their transmittal of 9 March 1992 to pull their
bid.
Queen City's experience on Historical buildings Include:
a. West Seattle High School (Tile Roofing).
b. Lake Washington Ship Canal- AdminisO'ation Building (Tile roof
and Copper flat roofmg).
Fon Warden Commanding Officers Quarters (Slate roof with
Copper valleys).
Westem State Hospital (Clean Clay tile roofmg with Copper -!-~H,:J
valleys). ~ lA-V
e. Japanese Tea House at U of W Arboretum (Copper roof). .+fl 'o~0"'^'
f. Pergola @ Pioneer Square (Copper Roof). " ; "'<\, c-t ~ v
6. AI Bryant tried to research Johnston's Masonry ~d"c~uld'~'nd'~/inf;;~ion the- b
review their qualification~ The bid from them to A.G.C.I is for $8500.00 for the
~ry resroffilion on ilils project. Pacific Waterproofing bid $20,000.00 and
t' oly,~'ip-ic Masonry Restomtion bid $21,146.00 for the same work. I also was
T ~ cqlf...-e-v<~l.r unable to find any information from L&I ConO'actor regisO'ation on. Johnston's
f_l t ~'^'~ Masonry. ~ueen-€ity1'l"OPos". tv u...-6lympic.MlUlonry"Restomtion-aJocaJ>P{)ft
~ fA..-.' W- e..- 'FownSend-firm:~ uee..c", (iot-<-, f ~s -to u.."S1.. D ( '-I ""'--P I- L
,\v",.};01I; ~~=""-~ :S~u.-~. q; t:~k. .,f- ~F-i--H~"'!~ /;"',,-io,"'1
l.-o"\; (/ 7. IcalledL&Ion 18 March 1992 and found out that Puetz Co'i\slrfi'8tion's conUactor ~ve4l ~
\"'WJe.. ""u<,:;> Regislrntion expired in 1990 and has not been renewed.. P'-'e-t-z. Cr.."~""'uC.f<~
v-e~...e'" ;) I'" ~"-'>- """1.1010- S..,bc""~-(\.",-<<..-f6'_ l~' AG:c lis b~t. VI.. $
\r..o<r vv& f.,) 8. Paul Blaski of the Roofers Local checked files and stated that Puetz Construction 1).1l..et;v<\
\. o",-.>(II-A~ has not completed any apprentice programs that they are aware of.
o~"~
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3. An evaluation of the proposed construction schedule submitted by A.G.C.r. reveals
that their 100 day construction time is predicated upon the notice to Proceed being
held for ten weeks following the acceptance of their proposed conO'act. Based upon
our intention to sign their conO'act on 6 April with notice to proceed as of 4 May
1992 it would have a net effect of adding 42 days to their construction schedule.
5. When questioned A.G.C.r. stated they have no specific experience working upon
Historic Buildings although they have done several remodels on older structures.
c.
d.
o
Section 00100.8.2.A states that the Owner reserves the right to accept or reject any or nil
offers.
,:)
The last statement on the Advenisement for Bids "The Board of County Commissioners
reserves the right to reject any and all bids, and to accept tile bid deemed most
advantageous to Jefferson County and to waive all infomlalities in the bidding."
It is my recommendation that this conlllct be awarded to Queen Cily Sheet Mellll & Roofing
in the amount of $512,328.00 including State Sales Tax. I also recommend that Altemate
#II for the amount of $21,602.00 not be accepted.
RevieWed by: Mark HUlh, Prossecuting Attorney
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STATEMENT OF INTENT TO
PAY PREVAILING WAGES
Public Works Contract
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Complete & mall entire set
WITH APPROVAL FEE OF 512.50 TO:
Department of Labor & Industries
ESAC Division
406 Legion Way SE HC710-1 ,INSTR UCTIONS
Olympia WA 98504-4401 (206) 753-4019 ON BACK
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(..y9UR!I~~ROyED CO~IES.W1LL !'IE MAILED TO t THIS ADDRESS .) Contract or BPW No,
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ompany name Bid due date i Date contract awarded
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. Ple.s. sllow s mInimum of 10 to 15 working dsys for proc.sslng from the iDo you int',nd to us~ SUbco~.tr"."lOrs"?
dst. the Dep.rtment rec.lv.d your document wllh the corract approvsl fee, 1 Yes !.....; No ,:.;.;.
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dba: Envir-O-Comply, Inc.
Hazardous Waste Removal Specialists. Asbestos Removal Specialists. Industrial & Commercial Insulation
December 3, 1992
~~!E~!!.:.:.mvEI.t.,.;
I DEe 0 8 1992 I
!JEFFERSON G0UNTY~
IPUBLlC WORKS DEPT.
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Attn; Ricki Puetz
Queen City Sheet Oetal & Roofing, Inc.
1711 Occidental Ave. So.
Seattle, WA 98134
RE; Jeff. Co. Courthouse Renovation - Phase IV
Project #CH0940 Certified Payroll Revision
Dear Rikki,
o
I have not included Maury Dixon on the certified payroll because
he was working for a monthly salary during the specified time
period.
James Dixon's time card for the dates of June 16 & 17 indicates
that he was working elsewhere. I have included a copy of his
time card for that pay period.
Sorry for all the delay. Our office staff was not providing
satisfactory support during the first half of the year. We
are making every effort to rectify that situation.
Thank y~ou,
// J7~ ~--<_. ~
~~ ~
Bud Cranford"
President
o
Soolllo Offlcn: 15040 N,c, 95111 . Rodmond, WA 98052.206-867-5111 . FAX: 206-869-2323
Billings Offlco: 300 Mooro Ln. 13l1llngs, MT 59102. 406-252.7538 . FAX: 406-252-9907
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Hazardous Waste Removal
Asbestos Removal Specialists
Industrial & Commercial Insulation
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Century Surety Company
I RECk:.IVE.~
\ DEe O~, 1992 :
! JEFFSRSON COUNTyl
'\' PUBLIC WORKS DEPT
---.--- -
JEFFERSON CNTY DEPT PUB WORKS
1820 JEFFERSON STREET
PORT TOWNSEND, WA 98368
certificate j: 6769
Policy i: ABS80010400
re: COURTHOUSE PHASE 4, JEFFERSON ST, PORT TOWNSEND, WA
Envir-O-Tech d/b/a Envir-o-Comp1y
Dear Sir/Madam:
As the liability insurance carrier for your asbestos abatement contractor,
we would like your opinion of the work completed on or about 06/01/92.
in the enclosed postage paid envelope.
Thank you for your cooperation in assisting us with our asbestos abatement
questionnaire. If you have any questions, please call Becky Molihan at
Environmental & Commercial Insurance Agency at 614/785-9002.
1. Was the job done to your satisfaction? ~Yes ____No If no, please
explain on the back of this letter.
2. Do you know of any problems? (i.e., Was the containment area breeched
or was there an escape of asbestos?) If yes, please explain on the
back of this letter. ____yes ~NO
3, Did the EPA, OSHA or any other governmental entity inspect the job
site? ____yes ____No Lllur:. 41"l>usr~l(iS <:l'llSeOlen - ...uce-
4.
Do you know of any incidences or situations which may result in a
claim against you or the contractor? If yes, please explain on the
back of this letter. ~ _NO GHe..... ~A\l1It NO'\' PAID "T'HE1~ OISPllS.o.L
~ 'f'll Co,TV.,1= 1"'DI!':T""'Cl4)r-.)Sf!~'"
Were there any final clearance air samples taken? If so, please
attach report. t:J~LV ""u~e 7:AlttEJ#.) B'f EI.J V,ti! -0 - TBt:.H
Do you have any other comments or any questions? If so, please
explain on the back.
5.
6.
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camp e e y: A -1 A /
signatur(::Y'.J>.......,L '.b
Type/Print ':/ZI'?NK. HAL/_
Title ::;:::k~;:;;cr MJ4AJJ'/~f:T1'
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Phone (z4).585-9/~t!)
5900 Roche Drive, Columbus, Ohio 43229
(614) 785.9000 Fox (614) 785-1308
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PROJECT MANUAL
Jefferson County Courthouse
Renovation Project - Phase Four
Reroofing and Masonry Restoration
Project No. CHO-940 (1-29-92)
Port Townsend, Washington
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January 29, 1992
Set No.
DUARTE BRYANT
ARCHITECTURE
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375297
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O~\;2~L R:COROS
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199' SEP I" AM Ia 59
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STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of
'~"R i 1:. GM10URY
":~F~;CU:i'Y AUDITOR
RESOLUTION ~ .~EPun
x
The Statutory Vacation of x
Fourth and Fifth Streets x
In the Plat of Somerville x
WHEREAS, the Jefferson County Board of Commissioners has reviewed a road vacation
petition submitted by Kitti Cupp; and
WHEREAS, real propClty was dedicated to Jefferson County for road purposes in an
instrument dated April 23, 1890, and filed with the Jefferson County Auditor at Page 63, Volume
2 of Plats; and
WHEREAS, Jefferson County has not opened the following described right of ways for
public use for road purposes within five (5) years of obtaining an interest in the real property for
road purposes:
That portion of platted, unopened 4th Street being 60 feet in width and 300 feet in length
lying between Blocks 37 and 38 of the plat of Somerville, as recorded at page 63, Volume
2 of plats, records of Jefferson County, Washington; along with that portion of platted,
unopened 5th Street being 60 feet in width and 300 feet in length lying between Blocks
36 and 37 of said plat.
WHEREAS, RCW 36.87.090 provides that any road unopened for public use for five (5)
years after the authority is granted for opening it shall be thereby vacated and the authority for
building it barred by lapse of time; and
WHEREAS, the above. described roads were vacated by operation of law and the County
divested of its interest before the 1909 amendment, Laws of 1909, Chapter 90, Section I, which
exempted from vacation by operation of law certain lands dedicated for road purposes, became
effective; and
WHEREAS, the Jefferson County Board of Commissioners desires to remove this cloud
on title to the real property;
-4 JAA-f)+ ,1994.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
VQL 513 ';'.e 1.55
AUG ~2q 199\ 'SEP f " !m ..l.4'll
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PETITION
Principal Petitioner:
Mailing Address:
Kitti Cupp
P.O. Box 363
Brinnon, W A 98320
Telephone:
796-4478
Request
TO: The Board of County Commissioners of Jefferson County, Washington:
We, the undersigned, being the owners of property adjoining the following
request area, do hereby respectfully petition the Jefferson County Board of
Commissioners for vacation of the following described road(s) in Jefferson County:
That portion of platted, unopened 4th Street being 60 feet in width and 300 feet
in length lying between Blocks 37 and 38 of the plat of Somerville, as recorded
at page 63, Volume 2 of plats, records of Jefferson County, Washington; along
with that portion of platted, unopened 5th Street being 60 feet in width and 300
feet in length lying between Blocks 36 and 37 of said plat.
The reason for requesting the vacation is:
There has never been a road constructed on this right of way since it was platted
on April 23, 1890, Therefore a statutory vacation is requested.
PETITIONERS
NOTE: A majority of adjoining propcrty owncrs must sign this petition. INCLUDE PARCEl.
NUMBERS OF PROPERTIES.
PROPERTY DESCRIPTION
MAILING
ADDRESS
Block 37. Sommerville
Illock 36, Sommcrville
1',0. Box 273, Hndlock
Illock 38, Sommerville
2491 Rhody Drive, Ilndlock
Acknnwleclaelllent
T"e ""IIel"al "eIlIlOlle, "ereb,. aekllmvlell/!e.f tlml lite "etllloller '111m me.fel/l "",of t"ot tile roat! or rill'" (If 11'(1\'
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I'RBSliNTIW A 1'1'1111' 71"'''' 7'l1Ii I'Bl'/110N IS SUIIMn71i:1l TO .1Ii1.'I'I,'/lSON COil TY. T"e n,lIIelnal "elltloller
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AFFIDAVIT
The sections of 4th Street between Blocks 37 and 38 and 5th Street
between Blocks 36 and 37 of the Plat of Sommerville, as recorded at page
63, Volume 2 of Plats, records of Jefferson County, Washington, for
which I am petitioning for a statutory non-use vacation, were not
opened within five years following the dedication of the plat on
April 23, 1890, nor were they ever opened, constructed, or used.
Therefore, a statutory vacation is
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, Kitti J. Cupp
July 20, 1994
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Notary Public (Washington): Notarizing Documents
May 10.1990
8 544.5
Exhibit 1: MSG Form
CertificaLe for Individual Ackrwwledgement
State of Washington
ss
County of Jefferson
On this 20th day of July , 199 L, before me, a Notary
Public in and for the State of Washington, duly commissioned and sworn,
personally appeared Kitti J. Cupp . to me known
Name of Person
or proven on the basis of satisfactory evidence to be the individual who
executed the within and foregoing document, and acknowledged the said
instrument to be h~ free and voluntary act and deed, for the uses and
purposes therein mentioned.
GIVEN UNDER my hand and official seal hereto affixed the day and
year in this certificate above written.
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(ilSEAF.RS'T BAN...!i
JANICE E. SANFORD
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NIl ary Public in and for th )
Stllte of Washington. residing at
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Affidavit
My appointment expires:
June 4,1996
/./anagement and Slaff Guida
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Slreel
PO Box 1220
Port Townsend. WA 98368
(206) 385.9160
Gar! A Ro...e. PE.. Dlfector
Robert G NesbJ[f. PE, County Engmeer
October 03, 1994
Mr. Joseph Pollack
310 Disney Road
Nordland W A 98358
Dear Mr. Pollack:
I am writing about a concern the Public Works Department has regarding the gate you placed
on the approach to access your property on the South Discovery Road. The gate is on County
ROWand you did not obtain permission to place it there. More importantly you cannot access
the property when the gate is closed without stopping in the middle of South Discovery Road
to open the gate. This presents a safety hazard to both you, your visitors, and the public using
South Discovery Road.
This letter is to inform you that you have 30 days from the date of this letter to either remove
the gate entirely, place it on the property line, or you have the right to apply for a license to
use the ROW. That right may be granted by the Board of County Commissioners after review
by the Public Works Department. You should know however, that this Department would
recommend denial of that permission, based on the safety issue. If at the end of 30 days this
Department has not heard from you rcgarding this issue, thc County Public Works Department
will remove the gate at your expense.
Thank you for your prompt attcntion regarding this matter. If you have any questions you may
contact me at 379-4450.
aq~~~~~
K. Robert H=on V
ROW Permit Tcchnician
c: Mr. Mark Huth, Prosecuting Attorney
Mr. Gary Rowe, County Engineer
Mr. Earl Wells, OperatIons Manager
Mr. Mark Lopeman, Road Forcman
Mr. Bruce V. Bailey
100% Rocyclod Papor
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COM. PL6'riEi!J
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Signed: .-.t1 j~ K..L-,-<;
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DUARTE BRYANT
June 12, 1990
.\R(HlrE(TURE
Jefferson County Department of Public Works
1820 Jefferson street
P.O. Box 1220
Port Townsend, WA 98368
REceIVED
Attn: Frank Gifford
'JUN 13 1990
JEFFERSON l.vuNTY
PUBlIe ,.W''18KC:: DEPT
Re:
Roofing and Masonry Project
Jefferson County Courthouse
Dear Frank:
Our site review of the existing roofing and masonry conditions at the
Courthouse is now complete. Structurally, the items that require
attention are noted in pai Lin Engineering's letter, dated May 24,
1990, which is attached. Our cost consultant is preparing the cost
budgets for this project presently, and we will include all items in
Mr. Lin's letter except for masonry wall ties to the floors. We will
budget structural ties for the roof.
Our structural engineer has reviewed the roof structural framing.
Based on this information, the roof rafters do not meet the building
code requirements for strength presently. This applies to the existing
asbestos shingle and to the proposed new shale shingle. The structural
calculations are based on a 10 Ibs./SF dead load. This load would meet
the needs of a 1/4" thick slate shingle with the standard 3" lap.
Reducing the thickness of the slate to 3/16" only reduces the load to
7.5 Ibs./SF.
The solution to this structural problem is to add a mid-span support to
the roof rafters. The difficult part is supporting a series of beams
from the existing roof trusses or bearing walls, however, this problem
only applies to the main roof rafters and not to the various dormer
structures. Attached with Mr. Lin's letter is a copy of his structural
calculations.
In addition, I am enclosing a copy of our proposed project schedule for
your review. After reviewing, please call so that we may discuss the
structural questions and the project schedule.
Sincerely,
~AA~ .~
A.E. Bryant, AlA
Partner
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Enclosure
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May 24, 1990
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RECEIVED
DlJARTI,ORYArH
^f:X~H:nCTURF
~IUN If 1990
Mr. Al Bryant
Duarte Bryant Achitecture
209 ~ First South
Seattle, WA 98104
Reference:
Jefferson County Courthouse
Dear Mr. Bryant:
This letter is intended as a report of our cursory visual
observation of the Jefferson County Courthouse on May 15, 1990.
The purpose of the visit was to detect any weakness or distress
in the structural members, exterior walls or facing material
deterioration, and to make recommendations for any necessary
repairs.
The following is a summary of my observation and recommendations:
1) Although, the building was built in 1892, it is still in good
and sound condition, with no signs of distress from earth-
quake damage.
2) There are several items requiring attention:
a) The brick chimney is not vertically aligned and the brick
mortar joints have deteriorated.
b) The exterior brick in some areas of the bldg. and the
interior brick of Bell Tower need to be tuck pointed to
prolong the life of the structure.
c) There are several cracks at the arches of the Bell Tower
that need to be repaired.
d) Masonry wall ties at the floors and the roof (spacing at
48" on center) need to be furnished in order to resist
the seismic forces and bring up to code.
3) We have checked the existing roof framing member sizes. They
need to be strengthened in order to take the extra slate roof
load. (See enclosed calculation sheets.)
Please call me if I can be of further assistance in this matter.
rx~d;j ;;r::
Pai Chieh Lin
Pai Lin Engineering
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June 13, 1990
Jefferson County Department of Public Works
1820 Jefferson Street
P.O. Box 1220
port Townsend, WA 98368
Attn: Frank Gifford
Architectural Project Coordinator
Re:
Roofing and Masonry Project
Jefferson County Courthouse
Dear Frank:
AS part of our professional services on this
engineer has identified an existing structural
As noted in our letter dated June 12, 1990,
rafters 2-1/4" x 6-1/4" at 31-1/2" O.C. .!. do
code. Our recommendation to the County is
supports by using beams and columns.
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DUARTE BRYANT
/\P.CHIT[CTURE
'11 ~ il;~: 1 ll:; (
JUN 15 1990
JEFFERSON COUNT'
PII81 If"' 1^,I"'lOk'~ I")~r-
proj ect, our structural
roof framing deficiency.
the existing main roof
not meet the building
to add addi tional new
This additional structural design is not within our scope of work per
our Agreement, Article 12.1. Therefore, we are requesting an
additional service to provide the required design (including field
verification) and construction documents for this revision to the
existing structural framing system. Our fee proposal is as follows:
Duarte Bryant
pai Lin Engineering
Duarte Bryant consultant mark-up
TOTAL
450.00
3,000.00
300.00
$3,750.00
We are proposing to bill our established hourly rates per Article
11 .3.1 plus a 10% mark-up on our consultant per Article 11.3.3 with
$3,750.00 as a maximum not-to-exceed figure. Our structural engineer's
hourly rate is $70.00.
If Jefferson County wishes to proceed with this additional service,
please issue a letter of authorization. Please call if you have any
questions.
Sincerely,
DUARTE BRYANT
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partner
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jelferson Streel
P,O, 80x 1220
Port Townsend. WA 98368
(206) 385-9160
Gary A. Rowe. P.E.. Director
Robert G. Nesbitt. P.E., County Engineer
3 July, 1991
Armstrong - Gilthvedt Construction
610 S. Central, Suite B
Kent, W A 98032
Anon: Wayne Gilthvedt
Ref: Jeff. Co. Counhouse Renovation - Phase IV
Subj: Bid Rejections
The Jefferson County Board of Commissioners at their meeting of 24 June 1991 voted to
reject all bids for Project CHO-940, Reroofing and Masonry Restoration at the Jefferson
County Counhouse.
This project has been retumed to the Department of Public Works and is anticipated to be
re-bid during the spring of 19~2.
Sincerely,
Jefferson County
Department of Public Works
~p
Frank Hall
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P.O. Box 1220
Port Townsend. WA 98368
(206) 385.9160
Gary A. Rowe, P.E., Director
Robert G. Nesbitt, P.E., County Engineer
Duarte Bryant
209 1/2 First Ave. S.
Seattle, WA. 98104
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
20, June 1991
Subj: Analysis of Construction Cost Overrun - Apparent
Dear Al,
We are in receipt of your letter comparing the low bid to the Architects estimate. It was my
understanding that you were also going to provide an explanation of why the low bid and
the Archite.;;ts estimate were so far apart.
We are in need of an explanation of the apparent problems or conditions (pros and cons.)
which provided this great a discrepancy such as :
-Bidding Climale
-Bad Estimate
-Conditions in Contntct
-Etc.
This information is essential to our evaluation of this project and is needed by no later t1lnn
11:00 A.M. tomorrow June 21, 1991.
We are also expecting you to be in our office for discussion on Monday, June 24, 1991 at
9:00 A.M. per your letter of June 19,1991.
Should you have any Questions or comments please call our office.
Sincerely,
ctb~~~
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100% Rocvclod Papor
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
MEMORANDUM P.O. Box 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A. Rowe, P.E.. Director
Robert G. Nesbitt, P.E.. County Engineer
To:
Gary Rowe
June 26, 1991
From: Frank Hall
Ref: Jefferson County Courthouse Renovation
Phase Four - Project # CH0940
Subj: Bid Analysis - Recommendation
The review of the bid opening of June 10, 1991 for the Courthouse
Re-roofing Project # CH0940 has been completed. After discussion
with the Architect, Mr. Al Bryant of Duarte Bryant, Frank Gifford, Al
Scalf and the B.O.C.C. it is my position that the Contract be awarded to
the lowest bidder. Armstrong - Gilthvedt of Kent, W A has submitted
the low bid for the base amount of 508,706 including tax:.
It is my opinion that nothing is to be gained by delaying this project
until sometime in 1992. I believe we have obtained the best
possible bid available at this time and that the bids would be higher
in 1992.
Discussion with Wayne Gilthvedt has assurcd me that they arc fully
prepared to perform this work to 100% completion within the 100
calendar days from Notice to Procecd quoted in their proposal.
Attached is a reviscd Project Authorization Form to increase the
budgeted amount as Follows:
1990 1991 1992
Projcct Management & Inspection 11.640 23,573 25,932
Profcssional Scrvlces 43,740 48,940 51,387
Advertising 400 500 1,000
Construction (including tax) 2.2.Lilll.U ~ MJl..3illl
Total 347,380 662,338 726,619
100% Rocyclod PAPOr
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The increase in Project Management is based upon a 4% fixed amount
of construction cost. The professional services will be increased to
provide for $5200.00 design of the cupola and unknown printing of
documents to incorporate FmHA documentation. The construction
cost is increased to include the low bid, inclusion of an addendum to
add the cupola and a 10% contingency.
In summary, I believe the contract should be awarded to Armstrong-
Githvedt and the project to be funded solely by Jefferson County
funds.
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DUARTE BRYANT
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Mr, Frank Hall
Jelleraon County Department or Publle Worl<s
1820 Jefferson Streot
P.O. BOK 1220
Port Townsend, WA 98368
Re; Review of Bids
Jefferson County Courthouso . Roofing CHO.94o
Dear Frank:
Per our earlier phone conservallon today I will attempt to explain the differences or possible
reasons for the diHerences between Duarte Bryant's estimale end the two bidders for the
Jefferson County Courthouse Renovallon . Phaso Four RerOOfing and Masonry Restorallon,
Duarte Bryant Architecture has subcontracted cost estimating services for this project and 99,9%
of all our other proJacts, to a firm that specializes as a cost consultant. For this project with have
retained Matson Whitacre, We have been working with this firm for the pasl three years on 8
variety of project for public cllonts such as tho University of Wsshlngton and the Stato of
Washington-General Administration, Their past estimates have always been within the project
bids and we feel that they are truly a qualifl9d cost esllmallng firm,
Why are the bids so much higher than our estlmale? If we knew tho answer to this question we
surely would have revised our proJoct estimate before sending It to Jefferson County. In the
Puget Sound area thero are only four firms who are actually commercial slaters, One firm did not
bid since they only work with ona slate matorlal supplier and this product was quite a bit higher
In cost than the materials specified In the bidding, Tho other three slaters did bid this Job but the
cost were higher than our esllmate, As noted In our lotter yeslerday tho major problem appears
to be the copper roof coverings, Everyono of the blddorll noted that they had a very dllllcult time
getting prlcos for tho metal roollng, This Is a very custom lOb and only a few bidders actually took
the time and effort to give a bld for this projoct, The molel roof covering on this project Is not en
easy Job due to the slzo and shape of tho structure and our bIds, bolng much higher than
anllclpatod, appear to confirm this,
Another area of possible cost Impact was tho actual bid lime frame, We should have advor1lsod
this project for bidding In January to give the conlractOrll tho most time possible to schedule the
malerlal shlpmonts end Installallon tlmo. This was tho original schedule but our earlier problems
with FmHA did not allow this fO occur, Howover, we don't fool that tho actual project cost would
be reduced by any major amount by waiting unl/l January of nelCt yoar to robld this project, Tho
Issuo of time and limiting the actual work 10 during tho lime frame thstthe Superior court Is not
In sosslon did effect one of the two blddors but not the IIpparonl low bidder. We would
roeommend the dolollon of this requirement If al all pos.~lblo, Maybe a speclfl9d noise level would
bo bottor than staling 'no work whllo court Is In session,'
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Jefferson County Departmenl of Public Works
June 20, 1991
Page 2
^,",CltllIC 111'H
Duarte Btyam and our consultants have always tried to Include all possible conditions within our
project cost estimates. For this project we:
1. Hlrad a competent cost consultam with a proven track record;
2, Contacted malerlal suppliers to verify costs.
However we stili missed the estimate, What prOblema may exist?
1. Roofing bids alter May tend to got hlgher n the construction climate Is good and
this Is the C8S9 today In the pugat Sound region;
2, Tho conlract time constraints may have had more of an Impact than we
anticipated.
Discussions about project rebidding w~h members 01 the University 01 Washington Engineering
and Construction office Indicate that thelr experlonce with rebidding Is that the roductlon In project
cost never 8eems to equalod to the amoum of project you cul In addition, the building
construction climate nel<t year may nOl be as good as It Is today lor bidding. Also any savings
may be reduced somewhat by Inllatlon, It Is vety difficult to predict the actual project savings by
rebidding without a revision to the project scope of work, Several 01 these project scope revision
Ideas ware Indicated In our letter to your office yesterday,
HopelUl1y the abova Informallon and yesterday's latter Is helpful In Jefferson County's decision
as to tho dlractlon to proceed with tho bids received Juno 10, 1991. Plllll:;1l "..II il yClu havo 1ll1Y
quesllons,
Sincerely,
~"2~~
AE, Brynnt, AlA
Partner
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June 19, 1991
ARCHITECTURE
Mr, Frank Hall
Jefferson County Department of Public Works
1820 Jefferson Street
P,O, Box 1220
Port Townsend, WA 98368
RECI:'vdL
Re:
Review of Bids
Jefferson County Courthouse. Roofing CHO.940
JUN 20 1991
JEFFERSON COUN1
PUBLIC WORK::: .....-
Dear Frank:
For the purpose of this review we are comparing the Duarte Bryant cost estimate dated May 8,
1991 with the apparent low bidder, Armstrong Gllthvedt Construction, Inc. The areas of major
differences appear to be In the general requirements Including bond fee, and the thermal and
moisture protection ~e, roofing systems), The cost breakdown figures Indicated In this lener are
based on the 'supplemental bid breakdown' on page 2 of the apparent low bidder's Bid Form and
phone conversations will various subcontractors providing bids to the two Contractors bidding
this project,
0':, LOW BIDDER DUARTE BRYANT
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General Requirements $86,900 $34,711
Slate Roofing $116,775 $86,040
Copper Flashing $32,400 $14,150
Copper Roofing $94,325 $27,040
$330,400 $161,941
The overall difference Is $50B,706 vs, $329,122 (these figures Include 7,B% sales tax). The low
bidder's General Requirements Include a figure of $37,000 for the scaffolding whereas Duarte
Btyant's allows only $7500. The difference Is that the bidders have a scaffolding sub.bld from
only one supplier and thaI this bidder Is planning to scaffold the enUre building at once vs,
providing a smaller amount of scaffolding and then moving and relocating the scaffolding each
time they move to another area on the roof, The scaffolding bidder feels that his price Is a
cheaper solution than to moving the scaffolding each time they move on the roof, This figure may
or may not be high, since only one scaffolding bidder provided a prlco. We did discuss this price
with another supplier who has visited the site and understands the project but he did not have
the time to price the work before the bid due date, He would not offer a 'ballpark flgure' but did
note that the $37,000 figure appeared to be 'rather high' for what ever that's worth,
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Page 2
ARCHITECTURE
The difference in the slate price is $8,65/sf vs, Duarte Bryant's $7.50/sf and a quantity of 13,500
sf vs, Duarte Bryant's 11,500 sf. The bidder's unit price for the material is $3.40 and Duarte
Bryant's price is $3,50. However, the bidder's labor unit price is $5.25 vs, Duarte Bryant's $4.00,
The slate installer feels that a 10% labor savings could be obtained by using only one size of slate
rather than the random width specified in the project specifications, Duarte Bryant would
reeommend this revision to change the size of the slate to 18' long x 12' wide x 3/16' thickness
nominal. We would not recommend any other changes to the slate shingles specifications.
The pricing difference Is by far the greatest in the copper flashing and copper roofing, The
problem as explained by the roofing subcontractor Is that the price of the copper material Is
changing daily and the very difficuit and custom construction nature of the five turrets that we are
Installing the replacement copper roofing on, Yes, less expense materials could be used
however, the labor cost would remain about the same, Please review our lener dated March 12,
1991 to the State Office of Archaeology and Historic Preservation concemlng different metal
roofing materials ff the County Is truly considering changing the metal roof covering material. At
this point In time without a major project budget Increase we do not feel that Jefferson County
can afford to replace the existing metal roof coverings on the fIVe turrets. By postponing this work
at this time the project would probably be able to save around $95,0Cl0-$100,QOO, This would
include a proponlon of the General Contractor's overhead and profit as well, Please note that
these metal roof covering must be replace In the near future. They do not appear to be leaking
now but the metal 15 showing signs of rust at many locations, This replacement could be a
separate construction project at some future date,
Items that might be delated or postponed for now are the Interior masonry tuck pointing in the attic
and deletion of the clock tower bell support reinforcement. This may save around $10,000,
These Items however, should be completed at sometime In the future, The brick Joints will
continue to fall,
Duarte Bryant's recommendations would be to postpone the metal roofing work on the five turrets
for now, to change the wldlh of the slate shingles, postpone the Interior masonry work and
additional suppons for the clock's bell and to add funds to the project budget. With a cost
savings of $7,000 for the slate shingles, $95,000 for the deletion of the copper roof coverings, and
$10,000 for the deletion of masonry work and supports for the clock's bell Jefferson County could
save around $t 12,000 plus $8,736 sales tax for a total possible savings of around $120,000, It
would appear that the easiest method to achieve this goal would be to negotiated directly with
the apparent low bidder and Issue a Change Order for the credit amount (for the deletion of work)
and then sign the agreement for the bid price 01 $508,706,00, This proposal must be review by
Jefferson County's Prosecuting Attorney. With the above savings it would eppear that Jefferson
County would have to add about $60,000,00 to the present budget.
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Jefferson County Department of Public Works
June 19, 1991
Page 3
ARCHITECTURE
Hopelutly the above information Is helpful In Jefferson County's decision as to the direction to
proceed with the bids received June 10, 1991, Please call if you have any questions. I am
planning on being in your office to discuss this project Monday June 24, 1991 at 9:00 am,
Sincerely,
DUARTE BRYANT
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Partner
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P.O, Box 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A. Rowe. P.E., Director
Rober' G. Nesbitt, P.E., County Engineer
Duarte Bryant
209 112 First Ave. S.
Seattle, WA. 98104
Att'n: Mr. A. E. Bryant
Ref; Jeff. Co. Counhouse Renovation - Phase IV
19, June 1991
Subj: Architects Review and Analysis of Construction Cost Overrun
Dear AI,
As you are aware, the bids for this project severely exceeded tile fIXed limit of Construction
Cost established for completion. Pursuant to Section 5.2.4.4 of our agreement, we have
previously requested that you prepare an analysis of the bid submissions and their relation
to your estimates, You stated your intent to provide that analysis and concomitant options
for redesign of the project to bring it within the fixed limit. In order to decide how to
proceed from this point, we require that information as quickly as possible, Please contact
me with any questions,
S incereJ y,
~~
Frank Hall, Project Inspector
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1001'10 Rocyclod Pllpor
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Jefferson County Courthouse
Renovation Project - Phase #4
Re-roofing and Masonry Restoration
Project # CHO-940
ESTIMATE ARM-GIL. OUEEN C,
Division One: General Requirements 40,697 76,900 58,500
(Includes insurance)
Division Two: SiteWorl< 9,553 3,000 6,500
Asbeslos Abatement 47,750 48,000 55,786
Division Three: Concrete NlA NlA NlA
Division Four: Masonry 6,600 5,500 25,224
Division Five: Melals 2,408 3,600 8,262
Division Six: Woods and Plastics 5,618 22,743 34,610
Division Seven: Thermal and Moisture Protection 137,330
Labor 81,667 276,776
Materials 163,333 72,000
@ Division Eight: Doors and Windows NlA NlA NlA
""
Division Nine Finishes NlA NlA NlA
Division Ten: Speclallles NlA NlA NlA
Division Eleven: Equlpmenl NlA NlA NlA
Division Twelve: Furnishings NlA NlA NlA
Division Thirteen: Special Construcllon NlA NlA NlA
Division Fourteen: Conveying Systems NlA NlA NlA
Division FlIleen: Mechanical NlA NlA NlA
Division Sixteen: Electrical NlA NlA NlA
Subtotal 259,956 410,243 541,308
Overhead and Profit 45,352 51,655 66,237
Bond Fee lnel. 10,000 5,000
7,8% Sales Tax 23,814 36,808 47,779
Total 329,122 508,706 660,324
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Job No: e~15
Date: 5-10-0)1
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Description
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If you did not recoive all pages indicated, ploBse call: (206) 340-1552
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Jefferson County Courthouse
Renovation Project - Phase Four
Reroofing and Masonry Restoration
Project No. CHO.940
Section 00030 Page 1
ADVERTISEMENT FOR BIOS
bDVERTlSEMENT FOR BIOS
Notice Is hereby given that the Board of County Commissioners, Jefferson County, Washington,
will receive sealed bids up until the hour of at the offIce of the
County Commlsslonars, the Jefferson County Courthouse, Port Townsend, Washington, 9836B,
to be then opened Bnd publicly read at a meeting of the County Commissioners to be held on
that elate for Reroofing and Masonry Restoration at tho Jefferson County Courthouse, 1820
Jefferson Streat, Port Townsend, WA, according to the plans and speCifications prepareelfor this
project,
The Work consists of consists of removal and replacement of existing roof coverings ,
approximately 120 squares of cement-asbestoa roof shingles, amafl areas of metal roofing on five
AxlsUno lUl'l'fIt I'(")of(;, 1'l,lrJ "',i",1I10 bllill-lIl~ ,'rK.,fl'a'IVAI'1I1(J, R"'i',IHI:HIIIHlIl I;hhlOI"',~ SIIAIII',,,, oll'.w ",Iill'"
shingles, new metal roofing at existing metal roof covered areas, anel new membrane roof
covering at old bullt.up covarlng, Addltion:!1 wood fr:lmlng Is requirod to strongthon the existing
wood framed rool structure at various locations as Indicated on the documents, Interior masonry
restoration Is required at the attic level with add~lonal minor exterior masonry Cleaning requIred
abOve the roof eaves at various chlmmonys or walls,
Bids shall be submitted In accordance with the plans and speCifications on l1Ie at the office of
the Jefferson County Depanment of Public Works, 1820 Jefferson Street, Pan Townsend, WA
98368, attention: Frank Hall, (206) 385.9160, Plans and specifications may be obtained by
submitting a $35,00 rcruntlable deposit to the Jefferson County Department of Public Works, The
deposit will be refunded If the plans and speclllcallons are returned in good condition within 10
days Of the bid opening,
A pre-bid conference will be held at the proJoct slto on Wednesday, May 29,1991 at 1:30 p,m"
at the Jefferson County Counhouse, 1820 J8lferson Stroot, pon Townsand, WA 98368, This
moeting will convone In the Departmont oIl'ubllc Works conference room, Pre-bid approval of
product 8ubstllutlons Is III roqulremont 01 thIs contract. Roquost for approval by Ownor must bo
received sevon (7) working daye prior to bid openIng dato,
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"~"'IRTE BRVANT
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Jefferson County Courthouse
Renovation ProJect. Phase Four
Reroofing and Masonry Restoration
Project No, CHO-940
Section 00030 Page 2
ADVERTISEMENT FOR BIDS
Each bId shall be accompanied by a surety bond, postal money order, cash, cashier's checl< or
c9l11f1ed cheek payable to the Treasurer of JellersOll County In the sum of 5% of the base bid
amount, to be forle~ed to Jefferson County by the successful bidder if he fails to enter Into a
contract and file an acceptable Burety bond In the amount 01100% of the contract price within
10 days of the award, The Board of County Commissioners reserves the right to reject any and
all bids, and to accept the bid deemed most advantageous to Jefferson County and to waive all
Informalities In the bidding,
COMMISSIONERS
BOARD OF JEFFERSON COUNTY
Chairman, Larry Dennison
Member, Richard Wo~
Mombor, B.G, Brown
Dated
Lorna DoLanoy, Clerk of the Board
0915
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05/1'3/91 15:,9 z: 206 340 13412 f.''4RTE BF'YJ:lHT e.
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OO-RoOf Project
95% COnSlrucllon Documents Estimate
Date: 5/B/91
DescriptIon Quantity Price TOTAL TRADE
Asbestos Abatement $47,750
Per Dames & Moore
Remove exist cement asbestos roofing LS $47,750
Demollllon $9,553
Remove existing sheathing 640 SF 0,25 $160
Remove flashings 400 LF 2.00 $800
Demo gutters 320 LF 3.00 $960
Demo standing seam metal rooling 234 SF 2.50 $585
Demo flat roofing 175 SF 1.00 $175
Demo copper roofing 2,115 SF 1.50 $3,173
Allowance for mll\l: flAmn 1 II'; finn ,nn $1;00
Haul and dump rubbish 80 C'( 40.00 $3,200
Carpentry $15,618
Replace sheathing allowance 640 SF 1.20 $768
Rafters & Joists to match existing 1,700LF 3.50 $5,950
Strenghlen exist beams w/2x6 84 LF 5.00 $420
Slrenghlon exlsl beams w/2x8 340 LF 5.00 $t,700
Rough carpentry 3,000 BF 1.50 $4,500
Q2" plywood and tie In to mason I) 12BSF 10.00 $1 ,2BO
ough hardware 1LS 500.00 $500
Allowance for blocking 1ts 500.00 $500
Masonrv $6,600
Tuckpolnt Inlerlor walls 1,650 SF 4.00 $6,600
RooflnD 5144,830
New slate roofing 11,232 SF 7.50 $84,240
New slate sidewalls 240 SF 7,50 $1,800
Ridge flashing 246 LF 10.00 $2,460
Valley Iiashlng 460 LF 7.00 $3,220
Hip flashing 325 Lf 10.00 $3,250
Formed flashing 15 LF 15.00 $225
Flashing @ new metal rool 178 LF 10,00 $1,780
Gable coping 115LF 10.00 $1,150
Wall stepped lIashlng 160 LF 15.00 $2,400
Repair coping lLS 500,00 $500
Daskot olralnoro @ downspouts 14 LA 5.00 $70
ST 8M copper roofing @ conos 1,055 SF 8.00 $8,440
Lap soam coppor roollng @ domes 1,060 SF 10.00 $10,600
Repair chimney caps 2EA " 25.00 $50
RepaIr concrele coping 20 LF 5.00 $100
Custom hammered coppor ornamon 2EA 1250.00 $2,500
custom coppor IInlnl OEA 1000,00 $B.OOO
. arge gutlor 27 LF 35,00 $945
Slnglo ply @ lIal roofs 280 SF 15,00 $1,400
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Jefferson Co Courthouse CD
~e.Roof Project
95% Construction Documents Estimate
Date: 5/8/91
Description
Paint existing gravity vent
Mise patch and rapalr
Allowance for cleaning existing
Scaffolding
Structural
Structural steel @ tower C12 x 20
Anchor above to masonry wall
Sub-total
Overhead and profit @ 20%
General conditions @10%
BiddlnQ contlnQencv @2%
TOTAL COST @ BID
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1 EA
1LS
1LS
1LS
68 LF
16 EA
Price
200.00
1500.00
2500.00
7500.00
26.00
40.00
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TOTAL
$200
$1,500
$2.500
$7,500
$1,768
$640
$226,759
$45,352
$27,211
$5,986
$305,308
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$2,408
$226,759
$45,352
$27.211
$5,986
$305,308
05/10/91 l:5l:~'
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Jefferson Co Courthouse CD
€'Ae-RoDf ProJect
95% Construotlon Documents Estimate
Date: 5/8/91
DescriptIon
Alternate NO 1
Roof hatoh ,add support to structu
Roof ladder,add support to struotu
Salety rail, add support to Slruotu
Paint
Sub-total
Overhead and profit @ 20%
General conditions @ 10%
Bidding contlngenoy @ 2%
TOTAL COST @ BID
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1 EA
24 LF
74LF
1LS
Price
1000.00
150.00
75.00
400
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TOTAL
$1,000
$3,600
$5,5S0
$400
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TRADE
$10,550
$10,550
$2,110
$1,266
$279
$14,205
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
PROJECT/WORK AUTHORIZATION
AREA AREA CODE:
PROJECT NAME ~vA-k""..." 1<...~+=~i Vk~M"'1 PROJECT NO:~D'600881
TYPE OF WORK U',.J~.(- ........J \V\"-t~.."( ..-e.;-r..,.+,O,,- l./"...k.. .s-~~
BREAKDOWN OF WORK ITEMS:
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SUBMITTED -j'""~ ~
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o ASSISTJINT DIRECTOR
o ROAD SUPERmTENDF.NT
o CONSTRUCTION ENGINEER
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INITIAL,
COST ESTIMATE:
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.4'3140
4DO
2.Pt I, hOD
TOTAL:
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APPROVED: /- k
BY: 4 t2. --
DIRECTOR OF PUBLIC WORKS
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ACCou-lTING
BOARD OF CO~TY
COMMISSIONERS
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C-I-ID 940
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Slreet
P,O, 80x 1220
Port Townsend, WA 98368
(206) 385.9160
Gary A. Rowe, P.E., Director
Robert G. Nesbitt. P.E.t County Engineer
Att'n: Katherine Johnson
Port Townsend
Historical Preservation COmnUssion
'540 Water St.
Port Townsend, WA 98368
29 May 1991
The Jefferson County Department of Public Works is preparing to have the
roof of the Jefferson County Courthouse replace this summer.
We are presently out for bid on this project and expect to award a
contract on or about June 20, 1991.
We have applied for and received approval from Mr. Stephen A. Mathison
of the Washington State Department of Community Development, Office of
Archaeology and Historical Preservation.
The following documents are enclosed for your information:
- 2 sets of plans
- 2 sets of specifications
- Letter dated Jan 31, 1991
- Letter dated Mar 12, 1991
- Letter dated Mar 23, 1991
from Stephen A. Mathison
to A.E, Bryant, AlA
from A.E. Bryant, AlA
to Stephen A. Mathison
from Stephen A. Mathison
to A.E. Bryant, AlA
Our project involves the removal of existing cement asbestos roof
shingles and replacement with new slate shingles which architecturally
is appropriate for buildings of this age and style as designed by W.A.
Ritchie. We will also be replacing the existing metal turret roofs with
copper that will weather in a few years to match the existing roof on
the bell tower, which is not to be replaced by this project.
Note that the plans and specifications do not include the removal of the
gravity ventilator and replacement with a cupola, to closely match the
original cupola, at this time. Should our bids come in low enough to
allow funding by our budget for this project we will immediately pursue
design and construction of the cupola. Construction of the cupola would
be anticipated to be accomplished in conjunction with this work.
We hope this information covers all the concerns that the Historical
Preservation Commission may have.
100% Rocyclod Papor
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Should you have any questions or concerns please contact me at 385-9160.
Sincerely,
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Architectural Projects Inspector
c.o: A.E. Bryant
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Renovation Project - Phase Four
Reroofing and Masonry Restoralion
Project No. CHO-94Q
I
o Soction 00030 Page 1
ADVERTISEMENT FOR BIDS
ADVERTISEMENT FOR BIDS
Notice Is hereby given that the Board 01 County Commissioners, Jefferson County, Washington,
will receive sealed bids up until the hour of //:(OtW-1 "","3')",,,, 10, 1 <f'r / at the office of the
County Commissioners, the Jefferson Coumy Courthouse, Port Townsend, Washington, 98366.
to be thon opened :lnd pllbllcly read at a meeting of tho County Commissioners to be held OIl
that dale fOr Reroofing and Masonry Restoration at the Jelferson County Courthouse, 1820
Jeffersoo Streel, Port Townsend, WA, according to the plans and specifications prepared for this
project,
The Work conslste of the removal and replacement of existing roof coverings: approximately 120
squares of cement-asbestos roof shingles; small aress of metal roofing on five existing turret
roofs; and eXisting built-up roof covering, Replacement shingles shall be new slate shingles, new
metal roollng at existing metal roof covered areas, and now membrane roof covering at old built-
up covering, Additional wood framing Is required to strongthen lho existing wood framed roof
structure at various locations as Indicated on the documents, Interior masonry restoration Is
required at the attlo level with additional minor oxterlor masonry cleaning required above the roof
eaves at various chimmenys or walls,
Bids shall be submitted In accordance with the plans and specifications on file at the office of
the JeHerson OOUllly O.....~llllIel1t of Public Works, 111~ JeNerson Streel, Port Townsend, WA
98368, llttontlon: Frank Hall, (206) 385-9160. Plans and specifications may be obtlllned by
submitting a $35.00 refundable deposit to tho Jolferson County Department of Public Works. Thll
deposit will bo rofunded If the plans and speelfllll\llulI~ lire roturned In good COndition WIt"ln 10
days of the bid opening,
A pre.bld conferenco will be held at the project slttl on Wadnesday, May 29, 1991 al1 :30 p,m"
althe Jofforson County Courthouse, 1820 Jefferson Stroel, Port Townsend, WA 98368. This
meeting will conveno In the Department of Public Works conferonco room. Pre-bid approval of
product subslltutlons Is a requirement or this contract, Request for approval by Owner must bo
recolved seven (7) working days prior to bid oponlng daro,
Each bid shall be accompanied by a surety bond, poslal money order, cash, cashier's chOCk or
oertll/ed check payable to the TreBsurer of Jefforson County In the sum of 6% of IhB baso bid
amount, to bo forflllted to Jetforaon County by the successful bidder If he falls to OIlter Into a
conlract and fIIB an accoptable surety bond In tho amount of 100% oflhe contract price within
10 days of thB award. Tho Board of County Commissioners roserves tho r10ht 10 reject any and
all bids, and to nccopllho bid doom ad mOlt advantaoaous to Jefferson County and to waive all
Informalities In the bidding,
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Affidavit of Publication
STATE OF WASHINGTON)
SS
COUNTY OF JEFFERSON)
FRANK W. GARRED, being sworn, says he is the pubushCT
of the Part Townsend Jefferson County Leader. a weekly
newspaper which has been established.. published in lhc
English langu.1ge and circulated continuously as a weekJy
newspaper in the town of PonTownsc:nd in said County and
Stale. and for general circulation in said county (or more
than six (6) months prior 10 the date of the ("ust publication
ofilie Notice hereto attached. and that the said PortTown.send
Jefferson County Leader was on the 27th day of June 1941
approved as a legal newspaper by the SupcriorCoun of said
Jefferson County and that annexed is a lruc copy of !.he
Advertisement for Bids
Reroofing and Masonry Restora-
tion at the Jefferson County
Courthouse
as it appeared in the regular and entire issue of said paper
itself nor in a supplement thereof for a period of
~consccutiYeWCCks.be~nningonthe~
day of May .19~,andendingonthe
2~dayof May ,19~.and
lhru sBid newspaper was regul:uly distribuled (0 its subscrib.
ers during all of this period. 11ull the full atnOWlI or
$ 138.60 hasbecnpaidinfull,allheratcofS6,60
per cotumn inch ror c~niol! '!;( ;
c.;1'I.'" if I, ,~,"'-1..,'~r!
I 22 d Publisher
SUh!;crihcd and SWorn In hefore rne.lhis n day of
May ~.l--
,19_,
C"'.),1 ~
Notary Puhlic Ii nnd fur LJle Slale or Wn.'hingto
rC$iding nl Pon Hadlock.
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C:ourlt','
STATE OF WASHINGTON. KING COUNTY
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I'jrson County
I ~ourthouse
: enovation Project
I / Bid Date. June 10 :
/ _VERTlSEMENT FOR BIDS
t fll ntlo Courthouse
Jq' :F:::J~ct-
,t :~~l::sonry
proleet No. CHO-940
B~~~~fS~~~~~ ~6e ~~~
~~ J,;fff~:~i~~~~~le J.;
unth the hour of 11a. m. on June
, 10. 1991 at the office olthe Coun-
o ~o~~f~ig~l~~~~s"~~~:ift~~O~
. send. \Vashington ~8368. to be
~h:e~ff~:~fl~~~g;~{:ee~~~
missioners to b~ 'held on that
;!ft~~1~~~N~;:>oJ~~f e e~~
;g~~i~e;f,U~J*~;:, ~~X.,
according to the pans and
speciflca~ons prep8:red,for this
pr~~e;t"Work ..consists of the
'removal and replacement of ex.
l~~~h~'ol~fO c;~~~r~~g~;f' ~~~~:'
asbestos roof < shingles; small
areas of metal roofing on five ex.
isting turret roofs; and existing
, ~~At~Ei~~Y~sC~h:tl~~'n~~~r~r~'
~~ii~fl~g' "~:taTe~~blo~~~;r:c\
j areas nnd new membrane roof
; f~;~R~8itl~~~r :~Jatf~ErirnVgef~
i f:t~~~r~o~~ ~~~~~ah~~o!~1~~:
tture at various locations as,in-
: dlcated on l the documents. In- i
1 terior masonry rcstorntion is re-
1 a"il~~~r~rn~~tii~~~voe; :~~~~~
~ ~~:~;n:t r;,~~\~uds n~grrii~~~~g~
: walls., "
; eo~J~~g~a~t~g sr~.:n~l:~sina~~
,1 sp-cciflcntlons on file at the office i
i :\i:~f ;Nl~~fer\~g~~:Yl~2"d'm: I
i ferson Street, Port' Townsend. 1
, WA 9836811 attention: Frank Hn\l, i
~ ~2n~~~~~5~J~~J'Jtr:i~~~ f&c;Mt I
\ onth~31c~~c~~~u~g~~:~!
cnt of Publlc Worlts.
i the plans s~~;r~~e~ftl~~tt~~g:~,;J ;
> '> ."1 i :;IN!,'j~odl0ind!;sOdole~'l,~1t1,~3!
',' i( ,openIng.., '. . I
. ": .... ; hc'U~eibl~oeog~~~~~fo s';tIJI !i'~ I
, .. .." ,c.' I Wednesday, May 211, tOOt at 1:30 I'
". ':( .,' 1', m,!'at tho Jellerson County
" ! Cour house! 1820 Jetlerson
:.., '... >'i ~ ~U33,tThr.o':;e.~~~~a'l:~nv'.,"tc
:':';:'/\',"' .{ Wo;~: e~C&~~~C~Jo~: J:~.'lNa
'i'" :'..,>>i ,'rro~~oy:ln o:eJ'.rI:-~~~nrugrll;\',;
"'(, ,:,:,.,': """.! ..' contract, Request'lor npprovat
I" " 'ei,:,.. ',.., by Owner must bo recoived
I ~~, ,:;,":':,:,':', ,~y~ccr <.l~t~orcrln,~ dnys prior to
I j'" ':\ :'.' .... Ene~ bId IibnVI bo necompnnled
, ;',:',' " '~', . ~fd~:u~g;h,bg~s1it~~,~t~\,~Ycn~~
":,':' .;, ,.,:", .:, '. eertUled check paynble to the
r.., :..':, :' , ..:. '.. ,",':'.. U T~gn:\~.;,cW t~tlgr8:l, C~,~.~tr)!~
, ':., ~: :;':':,':~ ,,:'-'X:1.. nmount, to be forfeltod to Jutror.
;~ '\:;:',~:':;,_,1 ,',.",_,<,:,,1 ;', Non Count. successful bid-
, " 'derlthet terlnto n ton-
..,1" .:",:. .!, rn~~~~1 ~'iflt~l'I86'.!),rgi
f . '<'::,}',:>':,::';::; '!,:,-".,;,:::,:,::-' " tho contrnct p'r co within 10 dnys
. . <,>,' '.,' .... Iltg~~~I~~I~gr~':-~~'~~~ol\,''O
:~i}i ' " right to rejoct nny nnd 011 bldl,
"" ;\' ..' nnd to neeept tho bid deomen
,', "",,'i. most ndvnntagooul to JOflerson
, ,.' . County nnd to I lntor.
, ,!: .' . ,...,,' m\W:lleltW tgh'\;- Il: SO
". ,.-' ,'C, '.' "':-.'. ' COUNTY C M I N~RSN'
, . ' . " I,ARlIY DEN' .'
, ." :" Chnlrman,
: ' ,. .". 'c. ",' '; DntoR 01 publlenllQn' In tho
c. 'r, . Senttlo Dally Journol 01 Co. m.
"'" ", moree, Mny 15 and 22 1091
.' , 'C' , ' 5/22(4001)
I.:;ii!'~! _
No.
'iV,
Affidavit of Publication
The undersigned, on oath states that he is an
authorized representative of The Daily Journal of Commerce, a
daily newspaper. which newspaper is a legal newspaper of general
circulation and it is now and has been for more than six months
prior to the date of publication hereinafter referred 10, published in
the English language continuousty as a daily newspaper in Seattle,
King County. Washington. and it is now and during all of said time
was printed in an office maintained at the aforesaid place of
publicnlion of this newspaper. The Daily Journal of Commerce
was on the 12th day of June, 1941. approved as a legal newspaper
by the Superior COUrl of King County,
The notice in the exact form annexed. was published in regular
issues of The Daily Journal of Commerce. which was regularly
distributed to its subscribers during the below stated period, The
annexed notice, a
Die C:RT~~3 REN(IVATIC'~J
was published on
O:-~Ii :':'::~/'~'Il
05/15/':-11
The amount of the fee charged for the foregoing publication is
the sum of $ , which amount has been paid in full,
Subscribed and sworn to before me on
07;"i: 2/ ,) .I
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Cl,.(..k_~L/:l'-1?JA .r I'7M,/Yfl--Y".-
~lrY Public for the StOlte of Washington.
r~sidint: in Sc:ntllr
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:-,'EFFERSON COUNTY
DEPAFr'fMENT OF PUBliC WORKS
1820 JeHerson Stroot
PORT TOWNSEND, VolA 98368
(206) 385-9160
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FROM
SUBJECTL..RvDFB~wc'(..7,
.~,,:,,_J1 ;[,l-I/Nk.'d yO/-!, ':;;'S';tU"j)
DATE:Y"/?f .
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RETURN TO -
REPLY.. a",ey: W6 tlJ~ HRIoJJ)1g....'y()1A1?. $u"6S1"'OI-J 11:$ S'J/t!:JWM 010) -rIU;AT1"IfC-l/60P
!-f"~OIl.I4IJPuA1 (IU;V/$8D S \JUl.-V .1.99l). tJ,6: 511cL AJ6&P t:J/.eec:TICIJ OIJ
,PII-JANCflJ(;. 1$:5ut,;,,~,... -rHs'( IMf'~c.r OU~ PI!<:€C17bl,) ~e.--rll& AI?CHI,&a ;'35 '
/.i)EJ..l-.I9$ --rIMING. If.._$~ ~E;:1P~to-V) gy 10 -:;;"'I..Y ;qq/.
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PEIlSON ADDflESSED IlETUI1N TillS COpy TO SENDER
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MEMORANDUM
To:
Gary Rowe,
Director of Public Works
From:
Frank Hall,
Project Manager
o
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jelferson Street
P,O, Box 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A. Rowe, P.E.. Director
Robert G. Nesbitt, P.E.. County Engineer
28 June, 1991
Subj:
Jefferson County Courthouse Renovation
Phase Four - Project # CH0940
1992 Projected Schedule & Funding
Ref:
We have placed Project # CH0940 "Jefferson County Courthouse
Renovation - Phase IV - Re-roofing" on hold, proposed for
Construction in 1992.
Call for Bids:
We project a construction schedule in 1992 for this project
as follows:
Advertise for Bids:
Bid Opening:
Recommendation to B.O.C.C:
Notice of intent to Award
Contract:
Award Contract & Notice to
Proceed:
Start Construction (est.):
Construction 100% Complete
(est. 125 days):
2 1I,,~ <:.1. 19 92 10 ~SB II/fir...
I IIQ.io.....l~ 1932 12 1"68 /'1'1 l-
18 Ilaxch 1992 zt.. ~~S II/'lz. ~~~\
-€-J1Itp~ll 1992 1(,0 /.1M! 1'I'1z..
13 Jlpril 1992 :t.aMAJI: 1'I'lL
13 P'r'l!,U 1992 %3 Mill? ,qtjz.
2J i'<p~l1 1992 -z.. Apii'. 1'I'll.
4 May 1992
29 August 1992
In order to facilitate this schedule it is important to know
the desired financing plan. In order to assist in this
determination I submit the following suggestions:
100% Recycled PAper
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1. Request of FmHA to delay the implementation of the
established loan for $360,000 and apply for
additional financing through FmHA in the amount of
$380,000. Total projected cost of $740,000.
2. Request of FmHA to delay the implementation of the
established loan for $360.000 and handle the
balance in the amount of $380,000 with county
funds. Total projected cost of $740,000
3. Fund the entire project at $740,000 with county
funds
4. Notify FmHA to close out the existing application
for $360,000 and initiate a new loan request for
the full amount of $740,000.
Additionally FmHA has responded that they have additional
funds presently available for their current year which need
to be committed by July 31,1991 or returned to the Home
Office. I do not know if FmHA will allow for us to hold over
the existing $360,000 loan for construction in 1992.
As you can see the project funding is critical so that we may
proceed with the necessary applications toward implementing
the suggested construction schedule. This information is also
critical for our responce to Duarte Bryant on the issues of
Architectural and Construction observation services.
Our recommendation is that Jefferson County proceed based
upon the attached schedule with funding by option *3.
We would appreciate your direction on these issues by 10 July
1991 in order to initiate the required documents and notify
all involved parties.
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MEMORANDUM
To:
Gary Rowe,
Director of Public Works
D
JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Slreet
p ,0, 80x 1220
PorI Townsend, WA 98368
(206) 385.9160
Gary A. Rowe, P.E., Diroctor
Robert G. Nesbitt, P. E.. County Engineer
28 June, 1991
Subj:
Jefferson County Courthouse Renovation
Phase Four - Project # CH09010
1992 Projected Schedule & Funding
Call for Bids:
Advertise for Bids:
Bid Opening:
Recommendation to B.O.C.C:
Notice of intent to Award
Contract:
Award Contract & Notice to
Proceed:
Start Construction (est.):
Construction 100% Complete
(est. 125 days):
100% Rocycled Peper
We have placed Project II CH09010 "Jefferson County Courthouse
Renovation - Phase IV - Re-roofing" on hold, proposed for
Construction in 1992.
From:
Frank Hall,
Project Manager
Ref:
We project a construction schedule in 1992 for this project
as follows:
2 March 1992
4 March 1992
18 March 1992
6 April 1992
13 April 1992
13 April 1992
23 April. 1992
4 May 1992
29 August 1992
In order to facilitate this schedul.e it is important to know
the desired financing plan. In order to assist in this
determination I submit the following suggestions:
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1. Request of FmHA to delay the implementation of the
established loan for $360,000 and apply for
additional financing through FmHA in the amount of
$380,000. Total projected cost of $740,000.
2. Request of FmHA to delay the implementation of the
established loan for $360.000 and handle the
balance in the amount of $380,000 with county
funds. Total projected cost of $740,000
3. Fund the entire project at $740,000 with county
funds
4. Notify FmHA to close out the existing application
for $360,000 and initiate a new loan request for
the full amount of $740,000.
Additionally FmHA has responded that they have additional
funds presently available for their current year which need
to be committed by July 31,1991 or returned to the Home
Office. I do not know if FmHA will allow for us to hold over
the existing $360,000 loan for construction in 1992.
As you can see the project funding is critical so that we may
proceed with the necessary applications toward implementing
the suggested construction schedule. This information is also
critical for our responce to Duarte Bryant on the issues of
Architectural and Construction observation services.
Our recommendation is that Jefferson County proceed based
upon the attached schedule with funding by option. 3.
We would appreciate your direction on these issues by 10 July
1991 in order to initiate the required documents and notify
all involved parties.
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03"'27"'91 11149
C
Z' 206 349 9412
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~1."11 01 WN-IttN(,1( tN
MAR 2 7 1991
OFPARTMENT or COMMUNrJ Y DI.VII ()(>MI.N I
Ollicr 01 ARCItArOIOC;Y ANI) II"" )~I( 1'1<1 " '-'".\1" IN
,,, 1\','''' h..'(.t1I~"I"..' A,"t'nllc', I\l." . OIYIIYJ'''', W""'IIIy.:h,,, '11110..'.:,.'" . I.'/..} ,.'.( .1(111 . ,t \1\.',' ,., ""11
arch 25. 1991
Mr. A.E. Bryant, AlA
Duarte Bryant Arnh1teo~~~~,
209 1/2 First South
Seattle, WA 9810~
Log ReCeronoe: 1231~F-r~UA-06
ROI Jetferson County Courthou80
Reroof1ng
Vear Hr. B,'yant: ..."
Tbank you for the ~eta1le~ explanation as to why uopper on~ slato hove
been seleete~ os the Covorod rnooring materials for the Jefferson County
Courthouse, Wh1le the use of materials whioh matoh tho orig1nsl pay be
preCerred Crom a striot intorprataUoII ':'1' pro:Jcrv:l-Uo"".."j;lIlIdlll:'\I.~,I.. E!!'!lY
of the reaoons outline~ in your letter for seleoting the mator1ala appear
to be justi1'ie~. With alate and ooppor, there will be no appreoiable
ohange 1n the historio oharaotsr of the property, oxoept perhaps, 1'01' the
00101' of the turret roora.
It is our view that tho proposo~ projeet oontor=" w1th the Seoretary of
the Interior's Steudards for RehobUitation, and thoroforo meots tho
oritorlP of no Kdveree effeet 1n 3~ erR 800.9(0)(2).
Ploaeo give mo 0 oal1 at (206) 753-7436 if you wi8h to diseus8 our reviow
01' this projeot proponal any furthor,
Binooroly,
.-2::v~'~
Stophon A. Hathi8en
Rostoration Dasign.r
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DUARTE BRYANT
March 12, 1991
Mr. Stephen A, Mathison
Department of Community Oevelopment
Office of Archaeology and Historic Preservation
111 West Twenty-First Avenue, KL-11
Olympia, WA 98504-5411
riECEIVED
MAR 13 1991
JEFFERSON COUNTY
PUBLIC WORK"~"'"
Re:
Jefferson County Courthouse Reroofing Project
1231-F-FmHA-06
Dear Mr. Mathison:
Per your letter dated January 31, 1991 concerning the reroofing project
for the Jefferson County Courthouse in port Townsend, Washington we would
like to further explain in the following paragraphs the basis for our
selection of various replacement materials for the building's roofing
system. Hopefully, your office will agree with our selections and issue
a non-adverse effect finding so that this project can proceed with final
construction documents and the construction phase during the spring and
summer months of 1991.
EXISTING ROOFING CONDITIONS:
The existing main roof covering is a cement-asbestos roof shingle. This
roof covering appears to have been installed during the fifties according
to the history of the building, however no drawings or specifications are
available to confirm this. The existing roof has a 12 in 12 (45 degrees)
slope. The existing roof cover is showing thirty plus years of wear and
needs to be replaced since more and more shingles are missing and can not
be replaced due to the asbestos related problem. Today the County
maintenance staff can only install a small section of galvanized sheet
metal at the missing areas of the cement-asbestos shingles. The original
roof covering can not be verified except by descriptions of the building
construction indicated in the local newspaper Horning Leader. It was
indicated in a July 2, 1890 article of the Horning Leader that tin
shingles were to be the roof covering.
REPLACEMENT PRODUCTS FOR TURRET ROOFS:
The existing turret roofs are presently utilizing a standing seam painted
metal roof covering on two of the turret roofs and a flat seam shingle
style painted metal roof covering on the other three turret roofs. The
existing metal conditions are indicating major signs of failure and sample
portions removed for inspection indicate the bottom edge of the flat seam
roof cover almost completely gone due to rust. The actual paint or
coating appears to be holding some of the metal in place, This existing
metal should be replaced.
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(. R (HIT f ( T IJ R f
March 12, 1991
Page 2
The existing bell tower roof which is a copper metal roof covering was
installed during the late sixties or early seventies according to county
staff members. This roof cover is not part of this reroofing project and
will remain in place. The life of this roof covering has many more years
of life expectancy.
The material to replace the existing roof covering for the five turrets
and the new proposed cupola should be a metal roof covering that would
allow the use of a standing seam for two of the turrets and a flat seam
roofing method for the other turrets or cupola. The types of metal roof
covering that would meet these requirements are as follows:
*Copper
*Aluminum
*Galvanized steel
*Lead Coated Copper
*Stainless steel
*Terne Metal
*Terne Coated Stainless Steel (TCS)
*zinc-Copper Alloy
Galvanized steel is a problem due to its reaction with copper. The
existing gutters and counterflashing are copper and appear to be in good
condition and are not scheduled to be replaced. Also, the galvanized
steel would have to be coated or painted to maintain the color of the
existing metal based on the early photographs of the roofing. Stainless
steel would be an excellent choice if it were not for the bright silvery
appearance which is not in keeping with the roof covering colors. Like
galvanized steel, it too would have to be painted to match the desired
roof covering colors and this is not recommended.
Aluminum that is anodized to a dark grey or a black color would be
acceptable for color. However, once again the problem of dissimilar
metals (copper) and the high level of coefficient of thermal expansion
deletes this product's use. A zinc-copper alloy metal would again be
acceptable for material color and for the life expectancy however, this is
by far the most expensive metal to install from an initial cost. So much
so that it is not within the county's limited budget.
Terne metal could possibly be the actual metal used originally for these
portions of the roof. This metal would moet all of tho architectural and
budget requirements except for one. Terno metal must be coated or painted
every seven to ten years. The coating is one of the metal's major
protection elements. If this coating is maintained, then the metal should
have a long term permanence. The maintenance issue is a major concern to
the County since there are portions of the turret roof which are only
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td,:f HIT(C1Ulq
March 12, 1991
Page 3
accessible by staging on the outside of the building or by a high lift
device which is not presently in the Port Townsend area for use. While
the initial cost is well within the construction budget, the future cost
may not be and therefore we would not recommend this metal for this use.
Copper would be an excellent replacement material. The only disadvantage
to copper appears to be the color of the bright copper in the early years
of weathering. However, in time it will match the existing copper roof
covering on the bell tower. Budget wise, this is acceptable but it is at
the top end of possible material cost based on the present construction
budget. We would recommend copper as the replacement material for the
turret and proposed cupola roof covering.
Lead coated copper and terne coated stainless steel are both excellent
metals for this use. Either one of these products would be acceptable
from all of the architectural and technical concerns. However, once again
the budget would probably delete these two products. Lead coated copper
is about 20% higher in cost than copper, and terne coated stainless steel
is about 30% higher in cost than stainless steel. However, due to the
difference in cost between copper and stainless, it is possible that a
terne coated stainless steel metal would be within our budget. This is a
possible alternate for the recommended proposed copper roof covering.
REPLACEMENT PRODUCTS FOR MAIN SLOPED ROOF:
The following are the types of replacement products for reroofing the
Jefferson County Courthouse main sloped roof:
*Cement Fiber Reinforced Shingles
*Concrete Tiles or Clay Tiles
*Asphalt Shingles
*Aluminum or Steel Shingles
*Metal Roofing
*Wood Shakes or Shingles
*Slate
A weather-tight roof is a basic concern in the preservation of this
facility, regardless of its age, size, or design. As with most owners,
Jefferson County has requested that the roof covering proposed be as
maintenance free as possible. The desire is for a 75 year roof covering
life expectancy. With this in mind, the above list is shortened by
deleting both asphalt and wood shake/shingles which in most cases cannot
be expected to have a 75 year life expectancy.
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:.H(HITf( lUlU
March 12, 1991
Page 4
Clay tiles today typicallt are available in a S-curved tile which is not
in keeping with the architectural design of the roof covering based on
early photographs of the building. In addition concrete tiles are very
heavy in both design (the exposed edge thickness) and actual weight.
After review of the Jefferson County Courthouse roof structure, a weight
factor of 10 PSF for the total roof covering is acceptable with only minor
roof structure al terations. Typical concrete roofing tiles greatly exceed
this maximum design load factor. The minor alterations to the roof
structure are required by the building code even if the existing roof
covering is to remain and major revisions would be required if the design
is increased due to concrete roof tiles. Thus concrete roofing tiles are
also deleted due to design and weight considerations.
The typical aluminum or steel shingle of today takes on the appearance of
a wood shake or has a design/pattern stamped in the face of the shingle.
In our opinion, the aluminum or galvanized steel shingle require a finish
resembling the grey, dark grey or black finish color the early photographs
indicate. While the metal is protected by this coating it is questionable
if the life expectancy will match some of the other possible materials.
A concern about the use of the aluminum or galvanized steel are problems
associated with use in conjunction with copper. The existing building
counterflashing and gutters are copper and for the most part are in
excellent condition and not scheduled for replacement. Special
precautions would be required, Another concern of the aluminum or steel
shingle that imitates a wood shake is its strength/durability due to
maintenance staff's need to walk on these shingles to maintain the gutters
and roof drains.
The final three products are all possible materials that would be
architecturally compatible with the original building design. While the
cement fiber reinforced shingle would meet the owners construction budget
and some manufacturers even claim a fifty (50) year life expectancy, the
product was created to "look" like a slate product. Therefore, if the
budget and roof structure are adequate, why not use real slate?
The only system for a metal roof cover that would appear acceptable for
this sloped roof would be a flat seam method. The metals indicated above
in the materials for the turret roof replacement would also apply for the
main sloped roof. The same advantages and disadvantages would also apply.
However, the issue of budget would be much more critical due to the amount
of sloped roof involved. The Courthouse involves over 12,000 SF of sloped
roofing. The only metal roof covering that would be allowable for our
present construction budget is terne metal. However, the maintenance
issues discussed in the turret roofing would become even more of a major
issue due to the amount and accessibility to maintain the terne metal
coating. Therefore we would not recommend this product,
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^RCHlrrCTURf
March 12, 1991
Page 5
The final material for review is slate. Although this material was not
part of the original design, it could very well have been were it not for
the cost and shipping problems of the late 1800's. The original architect
for this building and several other courthouses in the state was always
laying claim to a "fireproof" building. Both slate and metal would meet
this requirement. The slate that would be recommended would have a smooth
texture finish versus a rough texture and should be a maximum thickness of
3/16 inch to 1/4 inch to produce a shadow to match a metal flat seam joint
if the original roof was tin or some other metal. The color of the slate
should be grey to dark grey to match the original colors of the roof based
on the early photographs. The life expectancy of the slate material is by
far the greatest of any of the possible roof covering materials. A 100
year life expectancy is not out of the question. Because of slate's
overall appearance, life expectancy and cost to the project, we would
strongly recommend its use to replace the existing cement-asbestos
shingles.
In summary, Duarte Bryant Architecture has recommended to Jefferson County
Department of Public Works that a slate roof be used on the main sloped
roof and that a flat seam copper roof be used on the five turrets and the
proposed cupola. Hopefully after your review, your office will agree with
this recommendation.
Please call should you have any questions or require further
clarification.
Sincerely,
~;..e:JL
A.E. Bryant, AlA
Partner
cc:
Frank Hall - Jefferson County
Richard Baker - FmHA
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S.tAH Of W^~IUN(;l()'1
FEB 8 1991
DEPARTMENT OF COMMUNITY DEVElOPM[NT
OIIICl ()f AI<CHA,HllO(.,Y ANI l HI~'i< )I<IL I'l<f~H<\lAII()~
III ~Vf'~t Tw~nry"'r,., AVl'nur. ~:L.ll . r'JJ}'nVll.l, V1'.uhlllH'UlI 'JI15{M'!J.',1 . (./tX~' 7SI.,j/JII . .\(....'" ./H.4tlll
January 31. 1991
Hr. A. E, Bryant
Duarte Bryant Aroh~teoture
209 1/2 Pirst South
Seattle, VA 9Bl0~
Log Referenoe: 1231-F-FmHA-06
Re: Jefferson County Courthouse
Reroofing
Dear Hr. Bryant:
In aoeordanee with Seotion 106 of the National Hietorie Preservation Aot of 1966 and
36-CFR-BOO, we are currently reviewing II prepooed reroofing projeot for the Jefferson
County Courthouee in Port Townsend.
Before oompleting that review, it ie neoessary to ask for 80mo addit10nul
'- information.
Firat, what 18 tbe baBle for seleoting Slate shingleD to roplaoe the existing Ilon-
original oemant-asbc:"'~u" l'u.:.f.l.iIl:I? lias any :I.nveat1sstion been done into the
poooibility of utilizing a roofing material more eimilar in appearanoe and material
to the orlginnl Wtin" ohinglea?
Seoond, has the "tin" or "terne" motal roofing mete rial on the turrats detoriorated
beyond repair. If 110, haa the uao of nllW roofing matorial to IIlstoh tha existing boen
oonsidorod? !loth tno ropair 1n p!aoe or rep!lloement ill-k.1ml .1'. 1'I'..r........o.l uIW..' tt..
guidel1no8 of tho Sooretary of tho Interior's Standords t'or rohabilitat.1on over
replaoement with a Dubstituto materiol.
Wo would approo1ate an explanation why non-original eubstituto materiala have beon
selooted tor both major elOIDonts of this proposed reroofing projoot. Seotion 106
regulations in 36-CFR~800 require a finding of advorso offoot if proposed proJeot
work does not oonform with the Sooret.ery of the Interior'o Standardll for
Rehabil1 hUon.
Ploaoo oontaot mo lit (206) 753-7~36 if you wieh to dioouall our review of this
proJeo t.
Sinoerely,
~,~
"-
Stephen A. Hathioon
Rootoration Deaignor
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DEPARTMENT OF PUBLIC WORKS
PROJECT/WORK AUTHORIZATION
AREA CODE:
1(.,....+=,"",.{ I/l"'?;.o\ti PROJECT NO:f~}::::-'600881
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COST ESTIMATE:
II b-to
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400
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APPROVED: /- k
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DIRECTOR OF PUBLI C WORKS
INITIAL
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.MME ANO ADDRESS OF AGENCY:
HUSEBY c. ASSOCIA'rES, INC.
5251 SOUTH QUEBEC, SUI'rE 200
GREENWOOD VILLAGE, CO 80111
COMl'ANIDAI'fOIlDlHQ COVEJlA,C;lU compony 8 loin """ell at Qlmpany A
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CENTURY SURETY COMPANY
NAME AND ADDRESS OF INSURED:
ENVIROTECH DBA ENVIR-O-COMPLY
ATTN: BUD CRANFORD
15040 N.E. 95TH S'rREET
REDMOND, WASHINGTON 98052
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HEALTH FAClUTlES INSURANCE CORP:
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ThI.I.ra certlIVthot poUcl... at Inuanco IlrIed below have b....n luued to !he lnuod named abovo and atO In !cleo ot ttiI liTle. NotwtII1slandlnt
any requirement torm or condl~on 01 any controet or othor do::umont with rotpOc:t to ....nk:h thI. c..,nncatw may be UI8d or may penaln. the
Inwranco affordod by tho caUde. deocrlbod hl>loln II subject to aU the tom'll, oxc:!uJloN and concmona or IUch paid...,
Company
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ABS 0010 00
Pol , Date>
06 06 92
06 06 92
UMllS OF UAIMY IN THOUSAHI)I CllOO)
f.ad'l~ tarm
1 000 1 000 1 000
INCLUDED INCLUDED INCLUDED
PoIlev Form: 0 Clclm. Made ~ Occurrence t:J Rclpartod O<:currllnCG
Doduc!lblo, $ 0 . 00 ";:
. of Insurcnc:o
l.IMm 01' UAI&ITV IN THOUSANDS (IlOlI)
Pel IoUnber Poll E , Doto ._ """'- ,.....
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Pell Numbor Pe E , Doto ._ o.cu.-oo
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Doduc~blo:
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COMMENTS:
PROJECT DATESr 05/18/92 - 06/01/92
DOlcrlct1onotOpllrOtlcnI/Lcx:a~ona: RO T 5 - V 01' OOO.SQ FT T ASBEStOS, SHINGLE,
JEFFERSON COUNTY COURTHOUSE PHASE 4, 1820 JEFFERSON STREET, PORT ,TOWNSEND, WA 9836t,';:;,::,;;.
CANClWAnON: Should anv':!?!'o abov" clolCllb~ pollcl<tlbe cancelled boloro!he Dxplratlon dalOtheroot,lholuulnQ C\lfllPonywll1endeavc
.Ia mol dayl wrltton no~co to the below named cortHlcclo holdor, bUl ranuro to mallUch notice ohaIt Impco
no abllQa~on 01 lIabllltv ct onv kind upon tho company. . ::. " .' '::<'>,~~'.;,:.~::.': .
NCfllo Ol'Id Addreu or Cortltlcale Halder: ;?:.Ol .: MAY 18) 1992 - .' " ' ~
JEFFERSON COUNTY DEPT, OF PUBLIC WORKS 't"'l z4~ n
1820 JEFFERSON STREET, ,P.O. BOX 1220 ,"-- .N';...,.I ; <<MA..,,4J
PORT TOWNSEND, WA. 98368 Author R oMnlattve
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Hcuurck>u> w....r.. R",'.-..;N"I ~1aI1sts . A5beotQ$ Rel'l'lO\lol ~Iallsl.. IndustJ1al & Co!l'mercicllnwlotion ~,~~,-"
FACSIMILE
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REPLY REQUESTED
REVIEW AND ADVISE
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Thi~ t~an~mi8eion witt be ~ pageg including this
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.~m"'_._~~,. ~___________ CompanY' ?<S1-\ ~......U~I>
Telephone Number: FAX Number: :s g--$'" '-'1' /d-.
Dale:
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From
Name:
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Number of Pages (Including cover sheer):
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Engineering Excellence and
Environmental Responsibility
Dames & Moore
seroing cllcnts fOT lMrc than so 'Years
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OUR SERVICES INCLUDE:
. Geotechnical Engineering . HaZllrdous/Toxic/Rlldioaclive Waste Management
. Remedial Invcstigations/Feasibllity Studies . Water Resources Development
. EnvirolUnel\tal Engineering . Solid WIl~te Management
. Environmental Studies . Permitting
. Wetlands EvaluMion . RegulntoryCompllance
. Earthquake Engineering . Property Transfer A8sessment~
G · Iinf;incering lJelJign Services · Industrlalliyglene
L . Risk Asscssment/Toxirology . Asbestos Assessments
Dllm08 & Mooro . 500 Mor1lot Place l'owor. 2025 Firat Avenue. seaitla, WA 98121
(206) 720-0744 . FAX (206) 727.3350, PlooflO Noto Now FAX Number
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TALKED WITH:. AI ~IH-Y D; '1c;N OF c:f:NU>'jW 1f:(..If
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** PRINT KEY FROM -31 BY USER-HEIS 0~/26/92 10:27
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CROMFl
ADD.CHG.ING.END
LICENSE NUMBER
CONTRACTOR NAME
PARENT COMPANY
SEARCH NAME
ADDRESS l.INE 1
ADDRESS LINE 2
CITY, STATE. ZIP
TEL!:,.. f IONC
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EFFECTIVE DATE;
,_..fi:X~ION DATE
SUSPENDED DATE
. OF TYPE CHANQE6 0
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DEPARTMENT OF LABOR AND INDUSTRIES - B&CSIS
CONSTRUCTION CONTRACTOR INFORMATION MAINTENANCE
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CONTRACTOR TYPE
ENVIR 0 COMPLY INC
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15040 N E 90TH
REOMONDS
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WA 98052
COUNTY 17
02~;;!E:lB
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BUSINESS TYPE
QRANDFATHER CODE
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SPECIALTY CODE 2
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FRO~~'ENVIR-O-TECH, INC. TO '~
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12063859195
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dba: ErlIIir-O-Comply, Inc. ,
Hazardous Waste Removol Speclolists . Asbestos Removol Speelollsl> . Industrlol 8r. Corr:ome!CiOlln$Ulcrtloo;: :~... ".
DAY
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FACSIMILE COVER SHEET
DATE blf7R
/hrl-L--.
TIME 10 : 3/(
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OF:
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FAX # ( o! a;
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FROM: /J1/}// fVI lJ / Vl>1..( /
OF: ENVIR-O-TECH, INC., dha Envir-O-Comp1y, Inc.
15040 N. E. 95th Street
Redmond, Wa,shington 98052
206 - 867 - 5111 (voice)
206 - 869 - 2323 (FAX)
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This transmission will be pages including this
Cover pRge. Please contact the above telephone numb~r imm.diately
if tranGml~Qion is incomplete or illegible.
Thank you.
PRIVATE AND CONFIDENTlhL
,IN PROGRESS - WUl Advise When Complete
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JUN-02-1992 09'11 FROM ENVIR-O-TECH, INC. TO 12063859195 P.01
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H~C1rC1oUS weste REtl'nOIIOI 5peclolhM. A$OOst05 Rern<:>vol !:pacloll:l!:l. . Inductrl,:,~~ ,~oI 1~1at~=;:~i '. :;:c< ,;;:
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TIME
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DAY
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DATE
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FAX # .,) O~. 3185 - 9(<15
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OF: ENVIR-O-TECH, INC., d~a Envir-o-Comp1y, Inc.
15040 N. E. 95th Street
Redrnond,'Washington 98052
206 - R67 - 5111 (voice)
206 - 869 - 2323 (FAX)
c:::J URGENT
c:::J ~PL~ REQUESTED
r:::J REVIEW AND ADVISE
~ FOR YOUR TNFORMAT!ON
c:::J PRIVATE AND CONFIDENTIAL
c:::J TN PROGRESS - will-Advi~c When Complete
This transmission will be ~ pagQQ including this
~ov~r page. please oont~et. tha ab~ve telephone number immediately
if transmioai?n is incomplete or illegible.
Thank you.
NOTES:
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JUN-02-1992 09:12 FROM ENUIR-Q-TECH, INC,
TO
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MAV-ffi':','lCl::> 1::>:~ FRioM ~l\iT~-M-TF,-.H, IN."..
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MAY Oa 1992
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Environ~n~^l H~aleh
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't1wnc~te:c- lined with a.\;.welve, (12)' m;i.J.. re-J.:\!o~oc<1
liner. Material 6hall ~&m&in in Q wet oondition
and liner wiJ l bA proper,ly ~aboll!d for,'dbp015al.
If thio io acceptabla, pleaa~ sign ~elow, '
,'l'hankyou.
ENVIn-O-'l'ECR, INC.
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, dbo: Envir-Q.CompiY, Inc.
. Ha:ordous Waste Removal Specialists. Asbestos Removal Specialists'; Industrtal & Commerclollruulalion-,.:: .
FACSIMILE
COVER SHEET
h/3/72-
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9 ;/s- 6hn
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fr/EZ>/I'tSDII(
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15040 N, E. 95th ~tr~at
Redmond, 'Washin~ton 96052
206 - 867 - 511] (voice)
206 - 869 - ?1?~ (F~X)
c:::J URGENT
c:::J REPLY REQUESTED
r:::J REVIEW AND ADVISF.
~ FOR YOUR INFORMATION
c:::J PRIVATE AND CUNFIDENTIAL
c:::J IN PROGRESS - Will Advise When Complete
~hi. transmission will bc :>~ pa~es including this
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JUN-03-1992 09:15 FRO~~~ENVIR-O-TECH. INC.
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u.s. EPA WASTE SHIPMi:~T RECORD FOR REGULATED AS-tiESTOS WASTE MATERIAL
R.a. Hazardous Substance: Solid N.O.S. (asbestos): ORM-E NA-9188. '
This form Is prepared In accordance, with 40 C.F.R. 61.150(d) (NESlJAEBl.-.-,.,-.,
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U.:."" 13 WASTE DISPOSAL SITE CERTIFICATION: I horoby coDify Ihnllho nhove nnmod molorlnl hns boon nccoplod nnd 10 Iho bosl 01 my
-,. knowlodgo lho !orooolng IA Irllo nccurnlo nnd complain oxcort OR notod In tho In 110m 12.
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PrlnlOd/lVl1or1 Nomo TIUo Slnnnluro ~ Onto (MM/DDNV
Upon Irons tor: Ownnr/opnrntor rolnlna GOLD. Trnn!lpor1or rofnlns PINK, WDS rotnlns YELLOW nnd sonds complotod WIiITE copy 10 opornler In 110m 2.
Tho Rocyclod Papor Co. To ro-ordor cnll (614) 227..7116
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Work site name: t-"OR..\ ')...u,".,,~. ,,;' I: ,]C)" H,: \';L
Location: 1''X2.('J~~FE<S.\J ',::>,",-\0\0.., p,,-~ T')v"JSE."-l~ JL'~:.03 i9~2
Mailing Address: County J \0. F fC f- rZ ".0 'J, .. ' ;..: -: I{
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Owner's Phone: ' ~)! ;f_'l :r \,..i..........r.:;'/'c:.
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WDS Addressllocation: ....; L /'= /e.,:J.;" 'v '," . </,0 7 ,y
4 Name, and address of responsible agency (Local, District or EPA Offico where demolition/renovation notification was sont):
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5 Description of wa.ste materials
6. Containers
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Special handling Instructions and additional information:
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OPERATOR'S CERTIFICATION: I heroby doclaro that tho contonts 01 this consignmont arD fully nnd accuratoly doscribed abovo by propor
shipping nome and ara Classifiod, packod, mnrkod and labalod, nnd Ara in all respocts in propor condition for transport by highway according to applicablo
International nnd govornmont regulations. (Obtain slgnnture In Item 10 boloro taking Gold shoot for rocoipt)
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10 Transporter 1 (Acknowledgement of receipl of materials)
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11 Transporter 2 (Acknowledgement of receipt of materials)
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~!llf_i ,.', QUEEN CITY SHEET METAL & OFING. INC. [L~'iJ''iJ'rc5 (Q)[f 'iJ'lRlb;\Im~[Rw;j]U'iJ''iJ'~[L
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SEATTLE. WASHINGTON 98134
;'{ {i 623-6020 DATE 3 ~T"n 11- 1 JOB NO /(' 0 I 7
<<' . ATTENTION
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" - WE ARE SENDING YOU o Attached o Under separate cover via the following items: -
; o Shop drawings o Prints [J Plans o Samples o Specit~tions ,
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, > [] For your usa Ll Approvod as notod [.J Submll_ coplas for distribution
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[J FOR BIDS DUE 19 [] PRINTS RETURNED AFTER LOAN TO US .,
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.,~5040 N. E. 95th St~eet
Redmond, Washington 98052
206 - ,867 - 5111 [voice)
206 -'869' - 2323 (FAX)
TIME 9:71-5
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FACSIMILE COVER SHEET
DAY' tl-ffIfL) DATE 0/) (/ Cj 2-
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OF: :ENVIR-O-TECH, INC., dba Envir-o-Comply, Inc.
15040 N. E. 95th Street
'Redmond, 'Washington' 98052
'206 867 5111 (voice)
206 - 869 - 2323 (FAX)
,c.'
r:=::::J URGENT
c:::J REPLY REQUESTED
r::::J REVIEW AND AOVISE
c:::J FOR YOUR INFORMATION
c::::J PRIVATE AND CONFIDENTIAL
c::::J IN PROGRESS - Will Advise When Complete
, This transmission will be pages including this
cover page. Please contact the above telephone number immediately
if transmission is incomplete or illegible.
Thank
you.
FtZfftt.JIL" fA) / [L rlf/5 ijJtJ7LI<--'
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'.I'oF~' " 'ENVIR-O-TECH" Ine-:; dba ENVIR-O-COMPLY, ,Ine: '..
& 1: '15949' NE '95th, Street
;--1; , " Redlllond;WA, ge052"
\~'rC~96:) ,:"867:-S11~':',ivoj.~ei" ',:': '(206) 869-2.32.3 'CFAX),
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Seattle Offlco: 1~040 N,E, 9511';> . Redmond, WA 911052.206-867.5,', . FAX: 206.869.2323 '
Billings Otllee: 300 MoO'" ~n . Billings. MT 59102 . 406-252.7538 . FAX: 406.252-9907
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JUN-15-1992 10:11 FRO~NVIR-O-TECH, INC,
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12063859172 P.01
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ST^U Of WASHINGTON
DEPARTMENT OF LABOR AND INDUSTRIES
300 West Harrison Street, Room 301, Seattle, Waenington 98119
JUno 11, 1992
Mr. Maury Dixon
15044 N.E. 95i:.h
Reamond, WA 98052
Dear Mr. Dixon:
I have verified '!:hat Mr. John Saxten and Mr. Scott Ungren are in
fact certified as a worker and supervisor respectively.
While it is not teohnically leqal to perform asbestos abatement
activities without havinq,the certificate present at the job
site, the department would not issue a citation so ~onq as the
individuals were in fae'!: certified and were able to present the
card tor examination within a reasonable amount of time (e,q. 24
hOurS),
I hope this information is of use to you. Should you have
additional questions, please teel tree to contact me.
R.SP?/~
~. D. C.tA1..., CIR
Asbestos Program Supervisor
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DUARTE BRYANT
April 14, 1992
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Queen City Sheot Metal and Roofing Inc,
1711 Occidental Avenue South
Seanle, WA 98134
Ann: Mr. Rlkkl Puetz
Ro: Jellerson County CourthOuSe Renov8llon Profec:t -PhaSe Four
Reroollng and Masonry Restoration Project No. CHO-940(1-29-92)
NOTICE TO PROCEED
Dear Mr. Puetz
Thlt Illltllr Is your ollielal Notll.'tl to Prnr.llAC1 wIIh 100 wnrk nil the lublllCt project and m<IIl W 91f~lve
commencing MlY 4,1092, The conlrlll.1 hCi$ ~ll6ppfOYed and your exeeuted eopy Is aneohod w~h
this notice to proceed. No actual slte worlt will be pormlt1ed prior to May 4, 1992. Per your bid ~
your contract time IS for 126 calendar days Slartlng on May 4, 1992. Substantial completiOn therefore
shall be complated bV September 6. 1992,
Per our phuntl COMe,'sallo" last week we have agroed 10 have the projoat Pro.Conctructlon meollng
Friday April 17, 1992 at 9:00 AM at the JoIIel'8Ol1 County Courthouse, Department of Public Wor1<a OffICe,
I am looking forward 10 meeting and working with the Queen City projeet team members, The purpose
01 this meellng Is to discuss the lollowlng (but not IIm~ed to) Items:
ProjeCt Personnel
Communications
Coordination
Sehodule
Payment ProcellS
Record Drawings
Security
Work Area
Emorgency Procodures
Fire Prevonllon/Cloanup
Projoct CloseoU1
Should you havo any quostlons ploaso contact this offlco,
Slncnrel)',
DUARTE BRYANT ARCHITECTURE
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Part nor
cc: Fronk HolI - JOllerGon County Dopartment 01 Publlo Works
if 0
onclosure
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RECEW~tO
DUARTE BRYANT
MEMORANDUM
ARCHITECTUR[
APR 30 1992
Date: April 29, 1992
JEFft::h::,OI-' GvLlNT'
PUBLlr WORKS DEPT,
To: Doug Spitzenberger - Queen City Sheet Metal and Roofing, Inc,
From: AI Bryant - Duarte Bryant Architecture ~ E e:,
Re: Jefferson County Courthouse Renovation Phase
Reroofing and Masonry Restoration
Attached is a letter from the Owner expressing concern about various asbestos abatement issues that
must be addressed before the abatement work can be started, Please direct Envir-O.Tech to complete
these items ASAP since they may begin to affect your overall project schedule as agreed to,
I am also attaching a copies of AlA form G702 and G703 for your application for payment and schedule
of valves, I have also Indicated a proposed schedule of valves for G703 based on your April 21, 1992
prject schedule, I also believe that these forms are available at the local AlA office.
Should you have any questions please feel free to contact me,
e
cc: Frank Hall. Jefferson County Department of Public Works
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JEFFERSON COUNTY
DEPARTMENT OF PUBlIQ6AcVD8~~
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1820 Jelferson Street :la(llJ~,UNJ~V
P.O, Box 1220 IN\I^a83j/j'r'no
Port Townsend, WA 983~3^'303~
(206) 385.9160
Gary A. Rowe, P.E.. Dlfeclor
Rober' G. Nesbitt. P.E.. County Engineer
Duarte Bryant
209 112 First Ave. S.
Seattle, WA. 98104
24 April, 1992
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - 'Phase IV
Subj: Contract Requirements (Asbestos Abatement)
There are several issues that the Contractor, to my knowledge, has not taken care of related
to section 02085 (Asbestos Abatement).
1.05.A
Notify the following agencies in writing a minimum of ten (10) days
prior to the start of the work under this Contract: '
1. U.S. Environmental Protection Agency, Region X.
2. Washington State Department of Labor and Industties.
Furnish documents that contractor and contractor's employees are
familiar with the following regulations of the U.S. Department of
Labor, Occupational Safety and Health Administration (OSHA), and
the U.S. Environmental Protection Agency (EPA) and any other
applicable requirements of the State of Washington relating to the
application, removal, disposal, and treatment of asbestos.
1.06.A
1.07.A
Attend a Pre.Construction Meeting scheduled by the Owner. At this
meeting present a work plan in detail for approval that includes the
following:
1. Progress Schedule.
2. Plans, including sketches, for prer.arntion of the work site
including decontamination units, If necessary or specified by
th" Building Owner or Engineer.
3. Description of protective clothing and approved respinttors
to be lIsed.
1000;. Recycled Papnr
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5.
Delineation of responsibility of work site isolation.
Explanation of decontamination sequence.
6, Description of all asbestos removal methods to be used and
sequence of activities.
7. Explanation of handling, transport, and disposal of asbestos.
contaminated waste.
8. List of trained workers to be used on project
9. Evidence of medical examinations for workers to be used on
this project as required by WISHA.
10, Material Safety Data Sheets for all chemicals (i.e.,
encapsulations, surfactants) to be used on this project
11. Description of final cleanup procedures to be used.
12. Description of emergency procedures to be followed in case
of injury, fire or temporary utility failures, Etc.
13. Description of the safety procedures to be used by the
contractor's employee's while working on the roof of the
building,
14.
Identify the disposal site at which any waste mmerial
generated during the project will be disposed and furnish
evidence of all necessary government approvals to dispose
of the waste.
NOTE: The sub.contractor was at the meeting but he did not present
the items listed under this heading.
I am available to discuss these items at any time.
1.08 ASBESTOS WORK SHALL NOT PROCEED UNTIL OWNER
APPROVES DETAILS REQUIRED IN SECTION 1.06, ABOVE.
3,06 INSURANCE (Take note of these requirements and submit proof of
insurance to owner verifying compliance,)
ADDmONALL Y WORK SHALL NOT PROCEED UNTIL OWNER HAS BEEN
FURNISHED AND APPROVES THE ABOVE INFORMA nON LISTED UNDER
ARTICLE 1.07.
cEJ#
Fronk Hall
Project Manager
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JEFFERSON ,MUNTY DEPl: OF PUBUC WORKS
\.......1820 Jefferson SI.
P.O. Box 1220
Port Townsend, WA 98368
(206) 385-9160
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To A.. 6R....AIJt From FlaA",1C. ~A..'-
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Depl. Phone' 385.11(,,0
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Att'n: Al Bryant
Duane / Bryant Architecture
209 1/2 First Ave. S.
Seattle, W A 981,04
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JEFFERSON COUNTY
lEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P.O, 80x 1220
Port Townsend. WA 98368
(206) 385-9160
Gary A. Rowe, P.E.. Director
Robert G. Nesbitt, P.E., County Engineer
6 May, 1992
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No, CH0940
Subj: Scaffold Installation
Queen City's Superintendent was not on site during my last review of the site on May 5,
1992 at about 3:30 p.m. therefore I discussed directly with the sub-contractor some of his
needs in installation of the scaffold system.
Mark Canney of Hi-Tech Erectors stated that they will need to tie off the scaffolding to the
building. I suggested that they submit details of their intent to the Architect for review prior
to tying off.
Additionally I requested details showing their intent for personnel protection at each
entrance and their security measures for the scaffold stall"Way system.
!'request YOll follow up on this request for submittal of details showing their intent in each
of these areas. This work is in progress and it is possible the lack of an submittal and its
subsequent review could impact the contractors schedule if not taken care of immediately.
Should you have any questions or comments please call our office.
Sincerely,
~
Frank Hall
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Streef
P.O. Box 1220
Port Townsend. WA 98368
(206) 385'9160
Gary A. Rowe. P.E., Director
RObert G. NeSbitt. P.E.. County Engineer
Att'n: AI Bryant
Duarte / Bryant Architecture
209 1/2 First Ave. S.
Seattle, WA 98104
11 May, 1992
Ref: Jefferson COUnty Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Asbestos Review (Section 02085)
I have perfonned my review of the Asbestos Abatement submittal and desire further
infonnation on the following issues:
A.
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Fumish a copy of agreement to use the Jefferson County Landfill listing the
specific conditions set for disposal of asbestos bearing material s.
B. Identify the specific criteria in each of the following sections thm penain to
this specific job:
1 . Envirotech Standard Operation Procedures
2. Envirotech Hazard Communication
3. Envirotech Respiralor Protection Program
4. Envirolech Safety Manual
C. Paperwork submiUed for Nonnan Gould indicates he works for Campbell
Madrone. What is the connection bel ween Campbell Madrone & Envirotech
if any?
Should you have any queslions or commenrs please call our office.
Sincerely,
~
Frank Hall
Project Manager .
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Au'n: Al Bryant
Duarte I Bryant Architecture
209 1/2 First Ave. S.
Seanle. WA 98104
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jelferson Street
P.O. Box 1220
Port Townsend. WA 98368
(206) 385.9160
Gary A. Rowe. P.E., DJ,eclar
Robert G. Nesbitt, P.E.. County Engineer
11 May, 1992
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Slate Shingles (Section 07315)
The CLEAR BLACK slate shingle as submitted is acceptable for color. I have received a
copy of a letter dated May 7, 1992 from Evergreen Slate Co. written to Doug Spitzenberger
of Queen City Roofing & Sheet Metal that stated that their Clear Black Roofing Slate as
proposed for this job is Unfadin~ Slate.
Should you have any questions or comments please call our office.
Sincerely,
cfLL-#
Frank Hall
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P.O. Box 1220
Port Townsend. WA 98368
(206) 385.9160
Gary A. Rowe, P.E.. Director
Rober' G. Nesbitt. P.E., County Engineer
An'n: AI Bryant
Duarte / Bryant Architecture
209 112 First Ave. S.
Seattle, WA 98104
12 May, 1992
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Slate Shingles (Section 07315)
I have by word of mouth been infonned that the slate proposed to be used on this project
by Queen City Sheet Metal & Roofing is coming from Spain.
The Slate roofing sample submitted to me indicates the slate is being quarried in Wells,
Vennont. Additionally the pamphlet submitted is for Vennont Roofing Slate.
Section 07315-2.1-A states:
Manufacturers: Subject to compliance with requirements, provide ~ of one
of the following:
2. Evergreen Slate Co., Inc.; GmnvilIe, NY
Section 07315-1.3-A
Product Data: Submit manufaCM-er's detailed technical product data, installation
instructions and recommendations, including necessary data to document that
materials comply with requirements.
Our comments and review are based upon the submitted data which indicates this slate is
being quarried in Vennont. If Evergreen Slate is supplying materials quarried from any
source otller than that indicated by their submittal (Wells, Vennont) it is required that the
proper submittal materials be furnished.
Additionally the samples of the slate are to be submitted in accordance with Section 01400-
1.9.A-2-a:
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approximate limits of the variations,
This slate material is not acceptable based upon the information presently in hand.
Should you have any questions or comments please call our office.
Sincerely,
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Project Manager
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1820 Jefferson Street
P.O, Box 1220
Port Townsend. WA 98368
(206) 385.9160
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
Gary A. Rowe, P.E.. Director
Robert G. Nesbitt, P.E.. County Englnee;
Att'n: AI Bryant
Duane/Bryant Architecture
209 112 First Ave. S.
Seattle, WA 98104
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Submittal #13 (Section# 07520-1.08B)
The Siplast, Inc. Roof Membrane Guarantee has some conditions listed under the heading
'Use of Building" which need additional response by the General Contractor,
14 May, 1992
A.I "'The roof membrane is installed according to Siplasl, Inc. specifications."
(2) This is to be verified in writing
A.2 '"The installation is by a roofmg contractor approved in advance by Siplast, Inc.
Provide written approval on Siplast, Inc. Letterhead, signed by a Corporate
Officer,"
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A.3 "'The use of Siplasl, Inc., materials has been approved in advance by Siplast, lnc,"
Provide written assurance on Siplast, Inc. Letterhead, signed by a Corporate
Officer that Siplast, Inc. materials have been approved in advance by Siplasl, Inc.
for use on this projecL
AI This document is acceptable to the owner as far as it goes but the Manufacturers
Conditions as set by the document arc to be addressed and complyed with in accordance
with this letter,
Should you have any questions or comments plcnsc call our office.
Sincerely,
~~
Project Manager
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296-155-48090
Title 296 WAC: Labor and Industries, Department or
Density
(lbs/fl)
for 2- x IO-inch or wider planks shall be as shown in
Table J-1.
(k) The maximum permissible span for
I 1/4- x 9-ineh or wider plank of full thickness shall be
4 feet with medium duty loading of 50 p,s.f,
(I) Platforms shall be level. All planking or platforms
shall be overlapped (minimum 12 inches). or secured
from movement. The platform shall be a minimum of
two 2-inch by IO-ineh planks in width or a minimum of
18 inches,
(m) An access ladder or equivalent safe access shall
be provided.
(n) Scaffold planks shall extend over their end sup-
ports not less than 6 inches nor more than 12 inches.
(0) The poles. legs. or uprights of scaffolds shall be
plumb. and securely and rigidly braced to prevent sway-
ing and displacement,
(p) Overhead protection shall be provided for persons
on a scaffold exposed to overhead hazards.
(q) Slippery conditions on scaffolds shall be elimi-
nated as soon as possible after they occur,
(r) No welding. burning. riveting. or open name work
shall be performed on any st:!ging suspended by means
of fiber or synthetic rope, Only tre:!ted or protected fiber
or synthetic ropes shall be used for or ne:!r any work in-
volving the use of corrosive substances or chemicals.
Specific requirements for bo:!tsw:!in's chairs and noat or
ship sc:!ffolds arc conwined in subsections (12) and (23)
of this section.
(s) Wire. synthetic. or fiber rope used for scaffold
suspension sh:!1I be capable of supporting at least 6 times
the rated load,
(t) The use of shore or lean-to scaffolds is prohibited.
(u) The height of freestanding sc:!rfold towers shall
not exceed four times the minimum base dimension.
(v) Factory-built (laminated) scaffold planks meeting
the requirements or wood scarfold planks may be substi.
tuted for wood scaffold planks,
(2) Wood pole seafrolds.
(u) Seafrold poles shall bear on a foundation of suffi-
cient size and strength to spreud the load from the pole
over a sufficient areu to prevent settlement. All poles
shull be set plumb,
(b) Where wood poles are spliced. the ends shall be
squared und the upper section shall rest squarely on the
lower section, Wood splice plates shall be provided on at
least two adjacent side. and shall be not less than 4 feet
in length, overlapping the ubutted ends equally, and
have the Same width and not less than the cross-see.
tional area of the pole, Splice plates or other materi.ls
of equivulent strength may be used.
(c) Independent pole sc.ffold. shall be set as ne.r to
the w.1I of the building as practicable,
(d) All pole scarrolds sh.1I be securely guyed or tied
to the building or structure. Where the height or length
excceds 25 feet. the scafrold .hall be secured at intervals
not gre.tcr than 25 feet vertically aad horizontally.
(c) Putlogs or bearers shall be set with their greater
dimension vertical, and long cnough 10 projcct over the
ledgcrs of the inner and outer rows of poles at leMt 3
inches for proper supporl.
o Species
Ponderosa pine .,.", , , . . . . . , . , , . . , . . , , . . , . , 28
Sugar pine. . , , . , , . , , , . , , . , , . , . , . . . . , , . . . , .. 26
(Order 76-29, Table J-18 (codilied as WAC 296-1 SS-48090), filed
9/30/16; Order 76-6, Table J-18, filed 3/1/76. Formerly 296-155-
480 (pan),)
WAC 296-155-485 Scarrolding. (I) General re-
quirements. Scaffolds shall be furnished and erected in
accordance with this standard for persons engaged in
work that cannot be done safely from the ground or
from solid construction. except that ladders used for
such work shall conform to WAC 296-155-480 through
296-155-48090.
(a) All rules for design, construction, maintenance.
operation, testing. and use of scaffolds contained in
WAC 296-24-825 through 296-24-84013 apply within
the construction industry.
(b) Scaffolds shall be erected in accordance with re-
quirements of this section.
(c) The footing or anchorage for scaffolds shall be
sound. rigid. and capable of carrying the maximum in-
tended load without settling or displacement. Unstable
objects such 3S barrels, boxes, loose brick. or concrete
blocks. shall not be used to support scaffolds or planks,
O (d) No scaffold shall be erected. moved, dismantled.
or altered except under the supervision of competent
persons,
(e) Standard guardrails and toeboards shall be in-
stalled on all open sides and cnds of platforms more than
10 feet above the ground or noor, except necdle beam
scaffolds and noats, Scaffolds 4 fcet to 10 feet in height.
having a minimum horizontal dimcnsion in either direc-
tion of Icss than 45 inches. shall have standard guard-
rails and toe boards installed on all open sides and ends
of thc scaffold platform.
(f) Where persons are required to work or pass under
the scarfold, scaffolds shall be provided with a screen
between the toeboard and the guardrail, extending along
the entire opening, consisting of No, 18 gauge U,S,
Standard wire 1/2-inch mesh, or the equivalent,
(g) Scaffolds and their components shall be capable of
supporting without failure at Icast 4 timcs the maximum
intended load.
(h) Any scafrold including accessories such as braces.
brackets. trusses, screw legs, ladders, etc. damaged or
weakened from any cause shall be immcdiately rcpaired
or replaccd.
(i) All load-carrying timber mcmbers of scaffold
framing shall be a minimum of 1,500 fiber (stress grade)
construction grade lumber. All dimensions are nominal
sizes a. provided in the American Lumber Standards,
except that where rough sizes are noted, only rough or
, .~ undressed lumber of the size specified will satisfy mini.
-.......) mUm requirements.
(j) All planking shall be scarfold grades, or cquiva-
lent, as recognized by approved grading rules for the
species of wood used. The maximum permissible spllns
rrlll. 296 W AC-. 21U2J
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General Safety And Health Standards
296-24-08109
5/7/73.) Repealed by 81-11Hl16 (Order 81-19),
filed 7/27/8J. Statutory Authority: 49.17.040,49.11_
,050 and 49,17,240,
Selection of respirators. IOrder 73-5. I 296-24-
0810S, filed 5/9/73 and Order 73-4, S 296-24-
08105, filed 5/7/73.) Repealed by 81-16-016 (Order
81-19), tiled 7/27/81. Statutory Authority: 49.17.
.040, 49.17.050 and 49.17.240.
Air quality. lStatutory Authority: RCW 49.17.040.
49.17.050. and 49.17.240. 80-1 I-QJO (Order 80-14).
i 296-24-ll8107, filed 8/8/80; Order 73-5, ! 296-
24-08107, filed 5/9/73 and Ord" 73-4, ! 296-24-
Os 107, filed 5/7/73,) Repealed by 81-16-016 (Order
81-19). filed 7/27/81. Statutory Authority: 49.17_
.040.49.17.050 and 49.17.240.
Use of respirators. [Statutory Authority: RCW 49.
.17.040.49.17.050. and 49,17.240. 80-11-010 (Order
80-14), i 296-24-08109, filed 8/S/80; Order 73-5, i
296-24-ll8109. filed 5/9/73 and Order 73-4, ! 296-
24--08109, filed 5/7/73.) Repenled by 81-16-1l16
(Order 81-19), filed 7/27/81. Scatutory Authority:
49,17,040,49,17,050 and 49,17,240,
Maintenance and care of respirators, IOrder 73-5, I
296-24-081 J I, filed 5/9/73 nnd Order 73-4, ! 296-
24-ll8111. filed 5/7/73,) Repealed by 81-16-016
(Order 81-19), filed 7/27/81. Statutory Authority:
49,17,040, 49,17,050 and 49,17,240,
Identification of gas mask canisters. [Order 13-5. S
296-24-08113, filed 5/9/13 and Order 73-4. ! 296-
24-llSI13, filed 5/7/73,) Repealed by SI-I6-016
(Order 81-19l, tiled 7/27/81. Statutory Authority:
49,17,040,49,17,050 and 49,17,240.
296-24-08105
296.24-08107
296-24-ll8 I II
296-24-ll8 II 3
WAC 296-24-075 Personal protective equipment,
lOrd" 73-5, i 296-24-075, filed 5/9/73 and Order 73-4, i 296-24_
0'5, filed 5/1/73,J
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WAC 296-24-07501 General requirements. (I)
Application,
(a) Protcctive cquipment, including personal protec-
tne equipment for eyes, fnce, head, and extremilies.
protectivc clothing, rcspiratory dcviccs, and protcctive
'h.elds and barriers, shall be providcd, uscd, and main-
l.lined in a sanitary and reliablc condition wherevcr it is
Ic'e..\\:iry by reason of hazards of processes or environ-
".cnl,' ehcmical hazards, radiological hazards, or me-
'~"nlcal irritants cncountered in a manncr capable or
~"lin8 injury Or impairment in the runclion of any part
lhe body lhrough absorplion, inhalalion or physical
""""CI,
Dr Ib,l Emp!oyec owned cquipment. Whcre employces
Ob.a,,:,ld~ their Own prolcclive equipmcnl, thc cmployer
.. .. r~Sponsiblc to assure its adequacy, including
tr 1Il.1,lnlenance, and sanitation or such equipmcnt.
4/ ..'re~ll1n, All personal protcclive equipment shail be
"''''<< C>lgn and Conslruction ror thc work 10 be per-
".....,,)
10'-10, 'F.~ !,9,6-24-o'50I, med 5/9/73 and Order 73-4, I 296-
' ~, /73,1
114(' :I%-
""'''' . 24-078 Eyo and face protoctlnn.
", ....1,:",~t-24-{)'8, filed 5/9/73 and Order 73-4, I 296-24-
114(' 2t1>..2
... .... "'lui 4-07801 General. (J) Prolective eye
~... ",J,rn~,~1 shnll be rcquired where Iherc is a
"....... · Illy or injury that can be prevented by
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296-24-084
such equipmenl. In such cases, employers shall make
conveniently available a type of protector suhable for
the work to be performed, and employees shall use such
proleclors. No unprolected person shall knowingly be
subjecled to a hazardous environmental condition. Suit-
able eye proJectors shall be provided where machines or
opera lions present the hazard of flying objecls, glare.
liquids. injurious radiation. or a combination of these
hazards,
(2) Prolectors shall:
(a) Provide adequate protection against the particular
hazards for which they are designed.
(b) Be reasonably comfortable when worn under the
designated conditions.
(c) Fil snugly and shall not unduly interfere with the
movements of the wearer.
(d) Be durable,
(e) Be capable of being disinrected,
(I) Be easily cleanable.
(3) Proteclors should be kept clean and in good
repair.
(4) Persons whose vision requires the use of corrective
lenses in speclacles, and who are required by this stan-
dard 10 wear eye protection. shall wear goggles or spec.
lacles or one or thc following Iypes:
(a) Spectacles whose proteclive lenses provide Optical
correclion.
(b) Goggles that can be worn Over corrective specta-
cles wilhoul disturbing the adjuslment or the speclacles,
(c) Goggles Ihat incorporale corrective lenses
mouRlcd bchind thc protective lenses,
(5) Every protector shall be dislinclly marked to ra-
cilitale idenlificalion or the manufacturer,
(6) When Iimilations or precautions are indicaled by
the manuraclurer. they shall bc Iransmillcd to the uscr
and care luken 10 see Ihat such limitations and precau..
tions nrc striclly observed.
(7) Desi8n, conslruclion, lesting, and Use or devices
ror eye and race proteclion shall be in accordance with
American National Standllrd ror OCcupalional and Ed-
ucational Eye and Facc Protcclion, Z87,1-1968,
IOrder 73-5, i 296-24-07801, filed 5/9/73 and Order 73-4. I 296-
24-07801, filed 5/7/73,1
WAC 296-24-084 Occupational head pratectlon.
(I) Helmets ror the protection or employees againsl im-
pact and penelration or falling and flying objects shall
meet the specifications containcd in American National
Slandards Inslitute, Z89,1-1969, Sarety Requirements
ror Industrial Head Prolection,
(2) Helmels ror the head proteclion or employees e,.
posed to high voltage electrical shock and burns shall
meet Ihe specifications contained in American National
Stnndards Institutc, Z89,,2-1970,
(3) Persons working in the shops around mnehinery or
in locations which prescnt a hair catching or fire hazard
ohall wear cnps or other type or hend covering which
eomplclely covers Ihe hair, Caps with melnl bUllons or
metal visors shall not be worn around electrical hnznrds,
(4) Hnrd hats shall be worn by employees who work
around or undcr scarrolds or olher overhcad structurcs,
m,l. 296 W M'-p ~791
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Title 2"v'WAC:
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Labor and Industries, Department ~
or who are otherwise exposed to the hazards of falling
materials and propelled objects.
Olordcr 14-21. i 296-2~84. med 5/1/14; Order 13-5. i 296-24-
084. filed 5/9/13 and Order 13-4. i 296-2~84, filed 5/7/13.J
WAC 296-24-086 Personal flotation devices. (1)
Employees working on, over or along water, where the
danger of drowning exists. shall be provided with and
shall wear approved personal notation devices.
(a) Employees are not considered exposed to the dan-
ger of drowning when;
(i) The water depth is known to be less than chest
deep on the exposed individual;
(ii) When working behind standard height and
strength guardrails;
(iii) When working inside operating cabs or stations
which eliminate the possibility of accidentally falling
into the water;
(iv) When wearing approved safety belts with lifeline
attached so as to preclude the possibility of falling into
the water,
(b) Prior to and after each use, personal notation de-
vices shall be inspected for defects which would reduce
their designed effectiveness, Defective personal notation
devices shall not be used.
(c) To meet the approved criteria required by subdi-
vision (I). a personal notation device shall be approved
by the United States Coast Guard as a Type I PFD,
~ Type II PFD, Type III PFD, or Type V PFD, or their
o equivalent, pursuant to 46 CFR 160 (Coast Guard Life-
saving Equipment Specifications) and 33 CFR 175.23
(Coast Guard table of devices equivalent to personal
notation devices). Ski belt or innatable type personal
notation devices are specifically prohibited.
(2) Life ring,
(a) Along docks, walkways or other fixed installations
on or adjacent to open water more than five feet deep,
approved life rings with line aUached shall be provided.
The life rings shall be spaced at intervals not to exceed
200 feet and shall be kept in easily visible and readily
accessible locations.
(b) When employees are assigned work at other cas-
ual locations where exposure to drowning exists, at least
one approved life ring with line attached shall be pro-
vided in the immediate vicinity of the work assigned,
(c) Work assigned over water where the vertical drop
from an accidental fall would exceed 50 feet. shall be
subject to specific procedures as approved by the
department.
(d) Lines attached to life rings shall be at least 90 feet
in length, at least 1/4 inch in diameter and have a mini-
mum breaking strength of 500 pounds.
(e) Life rings must be United States Coast Guard ap-
proved 30 inch size.
(f) Lif. rings and attached lines must be maintained
'0' to retain at least 75 percent of their designed buoyance
and strength.
(Order 76-6, I 296-24-086, filed 3/1/76,)
rrlll. 196 W AC-p 4801
WAC 296-24-088 Occupational foot protection_ (J)
Calks or other suitable footwear which will afford rea.
soaable protection from slipping shall be worn while
working on logs.
(a) Safety-toe footwear for employees shall meet the
requirements and specifications in American National
Standard for Men's Safety-Toe Footwear. Z41.l-1967.
(2) Workmen who work in arcas where there is a
possibility of foot injury due to falling or rolling objects
shall wear safety type footwear,
[Order 73-5, , 296-24--{)88. filed 5/9/73 and Order 73-4. 5 296-24-
088, filed 5/1/73.1
WAC 296-24-092 Electrical protective devices. (I)
Rubber protective equipment for electrical workers shall
conform to the requirements established in the American
National Standards Institute Standards as specified in
the following list:
Itcm Standard
Rubber insulating gloves.
Rubber matting for use around elec-
tric apparatus.
J6,6-1971.
J6,7-1935
(RI971),
J6,4-1971.
J6,2-1950
(RI97!).
J6.1-1950
(RI971),
Rubber insulating sleeves, J6,5-1971.
(2) Where switches or fuses of more than 150 volts to
ground are not guarded during ordinary operations,
suitable insulating noors. mats or platforms shall be
provided on which the operator must stand while han-
dlinllthe switches,
(Order 73-5. I 296-24-092, filed 5/9/73 and Order 73-4. I 296-24-
092. filed 5/1/13,)
Rubber insulating blankets,
Rubber insulating hoods.
Rubber insulating line hose,
WAC 296-24-094 Lighting and illumination. Refer
to WAC 296-62-09003 (General occupational heallh
standards) which shall apply as minimum standards of
illumination for industrial interiors,
[Order 74-17. I 296-14-094, med 5/7/14,J
Part A-3
LATE NIGHT RETAil. WORKER CRIME
PROTECTION,
W^C
296-24-102 Scope Rnd application.
296-24-10203 General requirement..
WAC 296-24-102 Scope and application. !'ppli.,..
tion of this section is limited to retail estnbhshmenlJ
operating between the hours of 11;00 p,"', nnd 6:00 "Ift.
with the exception of restaurnnlS, hotels, laverns, or any
lodging facility,
[SI.,u,ory ^u'horlty: Chapler 49.17 RCW, 90-03-029 (Order .f-
20), I 296-24-102, filed 1/11/90. ,rrec,lve 2/26/90,)
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1711 OCCIDENTAL AVE. SO,. SEATTLE, WA, 98134. (206) 623.6020
May 14,1992
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Jefferson County
Department of Public Works
1820 Jefferson St.
Port Townsend, WA 9B36B
Re Dumpster Service at Courthouse
Mr. Frank Hall
Dear Sir.
As we cannot obtain dumpster service directly through Superior Refuse
Service, we would like to get this service through and be invoiced by
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Jefferson County as discussed at our job meeting May 13,1992.
Please let us know what procedures t.o follow t.o gel a dumpster
delivered and how t.o reimburse the county for any charges.
AL FABRICATORS. BUILT UP ROOFING. SINCE 1945
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DEPARTMENT OF PUBLIC WORKS
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Gary A. Rowe. P.E.. Director
Rober' G. Nesbitt, P.E.. County Engineer
1820 Jeflerson Street
P.O, Box 1220
Port Townsend, WA 98368
(206) 385-9160
Att'n: Al Bryant
Duarte I Bryant Architect
209 112 First Ave. S.
Seattle, WA 98104
Ref:
19 May, 1992
Subj:
At the Project meeting of May 13, 1992 .M.#I) it was disclosed that the general
contractor was having difficulty obtaining dumpster in order to dispose of his
construction debris. I stated at that time tha would try to assist the General Contractor in
obtaining the subject dumpster. After consid able time and effon in trying to coordinate
the issues of obtaining this service through the ity of Pon Townsend and Superior
Disposal it has come to an impasse. The owner oes not want to sign for the dumpster
service at his site as we would possibly be assurm g some of if not all of the Gencml
Contractors liability for and related to disposal of h construction debris once it was placed
into the container.
It is the General Contractor's responsibility to comply ith the Collection and disposal of
waste in accordance with section 01500-3.3-1.
I have sUl,ll,lested to the General Contractor several times t they could resolve the issue
by placing a truck on site to haul their construction debris t the dump.
Since our initial involvement to the request by the General Co tractor that the owncr assist
in obtaining dumpster service the Asbestos Abatement Contrac r has also requestcd the
same type of assistance. I am not willing to consider the additio al exposure that would
possibly be place upon Jefferson County.
It is our desire that you instruct the General Contractor to deal res sibly with the disposal
of his construction debris for himself and his Sub-contractors in acco dance with the
project documents.
Should you have any questions or comments please call our 0
Sincerely,
Frank Hall
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P,O, Box 1220
Port Townsend, WA 9B368
(206) 385,9160
Gary A. Rowe. P.E.. Director
Robert G. Nesbitt. P.E.. County Engineer
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To: Duane I Bryant
Att'n: AI Bryant
Ref: Jefferson County Counhouse Renovation
Phase IV - Roofing & Masonry restoration
Subj: Project Control
Date: 1 June. 92
Project No: CH0940
Al these are serious violation to the contract and its intent. Please forward them to the
General Contractor immediately.
Post-ltN brand lax transmittal mema 7671 .alp.g..' '5
To At. B1NA/oJ'f" 'rorn ;f!/fIJ" /I, Lc..
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dif:n
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P,O. Box 1220
Port Townsend. WA 9836B
(206) 385.9160
Gary A. Rowe, P.E., Director
Robert G. Nesbitt, P.E., County Engineer
Alt'n: Al Bryant
Duarte I Bryant Architecture
209 1/2 First Ave. S.
Seattle, WA 98104
1 June. 1992
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Project Control
At approximately 9:30 this morning I received a phone call that there was to much noise in
the District Courtroom so I directed through Shirli Glazebrook that Envir-O- Tech move
their operation. Since the Superior Courtroom was not in use today it was suggested that
they work in that area. I also infonned them that it was necessary to protect the gutters as
they were not scheduled forreplacemenL
At approximately 11:30 this morning I again showed up on site and discovered that the
majority of the shingles on the west side of the Superior Courtroom had been removed and
were laying in an unprotected gutter. It is imponnnt that Queen City be infonned in writing
that any damage to these gutters is their responsibility and repairs will be accomplished to
the owners satisfaction. Additionally I nOllced several pieces of the Asbestos Shingles on
the ground beneath the scaffolding in front of the west side of the Public Works offices.
This area needs to be policed and all work by the subcontractors should be under the
continual scrutiny of the Geneml Superintendent.
I am unhappy with the amount of time that the subcontractors are allowed to work on this
site without the Project Superintendent on site. This does not provide the control on the
project that was anticipated by the owner. Please direct the General Contractor to comply
with section 00800-3.9.1, I do not want the sub-contractors taking direction from me and I
have not received any notification from the Geneml Contractor requesting the use of an
alternate person to cover for the Project Superintendent in accordance with section 00800-
3.9.2.
On Friday I allowed the Asbestos Contractor through conversations with Doug
Spitzenberger to apply the encapsulant over the first section of bare deck. I also requested
of Manry Dixon that they comply with Section 02085.3.03.A.2. The submittal process is
to be followed and I did not appreciate his response by fax this morning thnt stated "ALL
INFO FOR ENCAPSULENT IS ON TIlE TOP OF TIlE 5S GAL, DRUM ON SITE".
There shall be no funher approval to use this or any olller encapsulant until proper
submittal is received and approved by the owner.
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Additionally Per Section 02085.3.02 the contraCtor is to be using a HEPA vacuum. 1 have
not seen one on site.
The Asbestos Contractor is also not following the Procedures of Section 3.02.A "When
working on the exterior of the building, provide a plastic drop cloth beneath the work area
to prevent amended water and asbestos debris from contacting the area below. One
employee shall be stationed to maintain the drop cloth in position and immediately clean up
any dropped water or debris".
These situations are to be corrected immediately. Work will not be allowed to continue
until these conditions which are in the contraCt document are complied with.
Should you have any questions or comments please call our office.
Sincerely.
~
Project Manager
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fIClueen eug .shed.Atetal &> I{fHl/mg) k.
1711 OCCIDENTAL AVE. SO., SFATTl F. WA, 98134,(206) 623.6020
June 3, 1992
Jefferson County Dept. of Public Works
1820 Jefferson St.
P.O. Box 1220
Port Townsend, Wash. 9B368
Mr. Frank Hall;
Dear Sir,
Please be advised that when Doug Spitzenberger is not on jobsite,
David Jordan has the authority to answer any question that may arise,
monitor our subcontractors and address any concerns that you or ths
architect may have.
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very Truly YourS1
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Rikki A. Puetz, V.P.
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SHEET METAL ~Al:lfoll(;AIORS . BUILT UP ROOFING. SINCE: 1945
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MEMORANDUM
QUARTE BRY~NT
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Date: June 9, 1992
To: Doug SpilZenberger - Queen City Sheet Metal and Roofing
From: AI Bryant - Duarte Bryant Architecture
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Re: Jefferson County Courthouse - Phase Four
Deadlocks w~h thumb piece on both sides
After discussion with Pat Hennlger, Builders' Hardware & Supply Co. (206-281-3700), this proposed type
of dead bolt is not a problem, I have attached product Information for the Corbin 620 Series deadbolt.
What Is required for these doors In question Is a Corbin Model No. 623 x delete the cylinder and add
another turn piece, This will provide a turn piece on both sides of the door.
cc: Frank Hail. Jefferson County Dept. of Public Works
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1 B20 Jefferson Street
P,Q. Box 1220
Pan Townsend, WA 9836B
(206) 385.9160
Gary A. Rowe, P.E.. Director
Robert G. Nesbitt, P.E.. County Engineer
LETTEffi ~W TmAN~OOllTTAL
To: tAtlJle-r6 .8ZYJ'lAJr
Alt'n: ,1/... tfL:'fI1Nr
Ref:
Subj:
Jefferson County Courthouse Renovation
Phase IV - Roofing & Masonry restoration
1!s6ES7lf)$ UJOI!J:.€es t<JrtW"t<r M.ePf
Date: JG<.jJE I~ 9z.-
Project No: CliO?/<)
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1'/!..t01!. ~t) }4'( 1~~~JflJc-d OF" 1".H$ H,6Mo"
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DEPAA"nC'IENT OF PUBliC WORKS
1820 Jefforson Street
PORT TOWNSEND, WA 98358
(206) 385-9160
DAT~ /~/t/tfL:
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P.O. Box 1220
Port Townsend, WA 98368
(206) 385-9160
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p.o. Box 1220
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1820 Jeffersoll Street
PORT TOWNSEND, WA 98368
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dArrI<;...,. A/...l.. ':'0'$.,.- OF" -nZA /o.J~FORME~ , CAB<..ES I II-JSTAuATICJ..,> ~
,-gt=1-10VA<...A-t-rt:lE: COH,'PLeTION Of: THE /.,t)ORt: ~I-lAu.. {Ie PAID f3'(
-(lie.. . C!.CJ/..J'TR.;t/cro;:'. A t...L --rEHPtJeJit€:'t G4Lt/PM{;1JI 1fHlJu IJEJI.fJf/JU4Dtllvl?
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PLEASE REPLY TO -
SIGNED
REPLY,
110m" F72 Qrtlvtlrll, P.O. noli 20"4, Hmllorct, CT 06104.20.."
(',Whntllnr OrOlIf'!,IM., 1002
D!:TACII TillS COPY ..,.IIEIAIN JOn AN"Wln, SLND WllllL AND r'INI( COI'IES IN1ACr.
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DUARTE BRYANT
MEMORANDUM
^ Il' HIT f ( II! R!
Date: June 25. 1992
@~n~ 00\Pllf
To: Doug Spitzenberger - Queen City Sheet Metal and Roofing, Inc.
From: AI Bryant - Duarte Bryant Architecture
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Re: Jefferson County Courthouse Renovation Phase Four CHO-940(1-29-92)
Safety Meetings on Site
To ensure that safety Issues are discussed with the employees of Queen City and their subcontractors
the Owner Is requesting to be notified of the weekly site safety meeting so that he may attend if his
schedule allows. It Is my understanding that safety meetings are required of Contractors and I'm sure
that Queen City would gladly allow the Owners presents at these meetings. Please notify Frank Hall
directly for your next schedule safety meeting, Weekly trade toolbox (foreman-crew meetings) should be
conducted as required under WAC 296-155-110,
Should you have any questions please feel free to contact this office,
cc: Frank Hall - Jefferson County Dept. of Public Works
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DUARTE BRYANT
MEMORANDUM
AR(HITE( rUHf
Date: June 25. 1992
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To: Doug Spitzenberger - Queen City Sheet Metal and Roofing. Inc.
F~, '" '''''''' . ""M' '^"" ""'"",""" ~. [ .~
Re: Jefferson County Courthouse Renovation Phase Four CHO-940(1-29-92)
Change Order No,Q1
Attached are three copies of Change Order No. 01. Please sign all three cople. and hand deliver directly
to Jefferson County Dept. of Public Works Attn: Frank Hall. Once Frank has had them signed he will
forward a copy to your office and mine, I have added Washington State Sales Tax to your proposal. We
must not forget the statel
Should you have any questions please teel free to contact this office.
cc:
Frank Hall. Jefferson County Dept. ot Public Works
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ORDER AHCfllTEL I ;/
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AI,1 !>()(,'/I,lfI:'ST (;~IJI I nllFH II
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PHI >.IECr Jefferson County Courthouse
(l1a'I1<', ;odd".,,) 1820 Jefferson Street
Pt. Townsend. WA
TO CONTHACTOI!
(lIoll1lC', ~l.Idrcs.")
Renova t i onCIIAN< ;1': ( 'HI IIH NI'MIIFH 01
Queen City Sheet Metal
1711 Occidental Avenue
Seattle, WA 98134
DATI'. June 25, 1992
AHLIIITU,I', I'Hll.lECT Nll 8915.0
CONTllALT 1>0\'1'1'. Apri 1 I, 1992
and Roofino '
South C':ONTHACT !'OH Reroofl n9 and
Masonry
The (;ontr;I(,'( 1:-0 (h;IllKC:u ;IS ff.)lIow~
Provide all labor and material for new 20 oz. copper gutters at each of the three (3)
octagonal flat seam metal roof turrets and two (2) conical standing seam metal roof
turrets.
Each octagonal turret @ $527.00 + 41.12 (WSST)
Each conical turret @ $l,OB6.00 + 84.71 (WSST)
5568.12 x 3
$1,170.71 x 2 = 52.341.42
See attached letter from Queen City for response to this change. Cost include
all assoicated cost including all cost and time.
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Not valid unlll signed by the Owner, Architect and Contractor.
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512,328.00
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512.328.00
The ClriRinal (Con"", Sum) (IXliilWlj(,~<X ~i1(1lrI~1lI~1l(<>> w:&., .
Net ch:mRc hy prc:vlou~ly :llJthorilcd Ch:mRc ()rders . .
The (Con":&.cl Sum) ((Xi4IW1j(,~<X~,\;jXi(,X~ltil(l() prior '"111" CII:&.nR" Order w:&.,.
The (Cl1nl...cl Sum) (<<iX:lt-~X~;)6,XrKIIIKX')(;X<ll Will he (IIll'rc'.,,:<III((I;lfIXUi()
(UHtX~-X>hy lhl" Ch;anJ.(l' ()rdc..r In the: :lmllunl t.r , .
The new (Cl1nl...cl Sum)(IXliiK<lII('X<X)({IIIOH(('H~)(i(1O inchnlinR 'hi' Ch:&.nRe On"'r WilliX'
The CI>Illr'" Time will he XXJ\~,'(~ Xl(.~~ (unell"nRed) hI' ze ro
Tht.' dale ur SuhM;lnll:1I Comrll'lion ;&.\ of the: d:lIl' or Ihl~ C1unjott' O,dt" lhl',dort, I' September 6, 1992
4.045.78
516.373.78
51.704.36
54045.78
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Nt )"1'1': '1'111, '1I1I1I1I;1r)' dot" 11111 rdkll ,ll.lllh"" In lilt' ('11111',111 '11111, C'lllIlr,h I IIIIU' Ilr (~II,II,III"'nl '1.I\lItllllll I'l,. t' ,,1111 1111,1\1' I.n II ,llIllulIl/nl h\
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Duar.te Bryant Architecture
'\II2~~'I'(1/2 First Ave. South
~~,~e,~^'( ~(\~y Sheet Metal & Roofi'~~"'I~efferson County
171l Occidental Ave, South P.O. Box 1220
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IMII June 25, 19 2.
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Seattle, WA 98134
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Pt. Townsend, WA 98368
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1711 OCCIDENTAL AVE. SO" SEA TIlE, WA, 98134. (206) 6236020
June 23,1992
Duarte Bryant Architect
209~ - First South
Seattle. WA 9BI04
Ref. Jefferson County Courthouse
Mr. A Bryant
Dear Sir.
We are pleased to quote you the following work per request for
proposal No. It.
Install new 20 oz. copper gutters at octagonal flat scam metal roofs.
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Material
Shop Labor
Field Labor
Labor Tax
$100.00
21.00
244.00
93.00
$458.00
69.00
,l1 !t~ 2 :.. i9~,\:..:
Sub-total
15% OH & Profit
Total
$527.00 per turret
To install new 20 oz copper gutters at conical standing seam roofs.
Material
Shop Labor
Field Labor
Labor Tax
$120.00
122.00
4BB.00
214.00
$944.00
142.00
Sub-total
15% Oil & Profit
Total
$1,086.00 per turret
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SHEET METAL FABRICATORS. BUilT UP ROOFING. SINCE 1945
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Jr;:TERSON{4UNTY DEPl: OF PUBUC WORKS
'-.AB20 Jefferson St.
p.o. Box 1220
Port Townsend, WA 98368
385-9160
UJECT:J}.I'IMI46E 1/ue -rtJ !:.I'IIN OAJ ;JlA.M;; z.'1, ,'I'll. DATE 7jIz./?~
}JOTIf::It:/l/'no'-..l -'-0 -rflc {;GtueRFh ~^'TIiZ"'cr.&>jZ.. 15 NE:ct:.s:5filZ. 'f 71J1'1T.'
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IN -rHc ~O:>-SeCL.a7N? A-rr",eAJe" '" OFFIce: AN.P r:."-?~IJI~ .i 8"'ILPIN?'.
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DUARTE BRYANT
~RCHITECTURE
MEMORANDUM
Date:
July 7, 1992
To:
,
Doug Spitzenberger - Queen City Sheet Metal and Roofing
From:
Ai Bryant - Duarte Bryant Architecture
Re.
Jefferson County Courthouse - Phase Reroofing and Masonry
Change Proposal No.1 and Chimney work
After review of the change proposal work we may agree with the
actual proposed work but we can not agree with the Contractor's and
subcontractor's mark-ups. Please review Contract Document
Specifications Section 00100 Paragraph 7.6 "Fees for Changes in the
Work". The General Contractor is limited to 10\ mark-up on a
subcontractor's work and the subcontractor is limited to also 10\
mark-up on their work. Xt would also be very helpful for Queen
City to indicate on a separate form the total price for each Change
Proposal item if that Change Proposal requests different options.
We agree with the attached contractual review by the Owner and have
attached a copy of a letter by the Owner concerning these very
items.
Please revision Change Proposal No. 1 and the chimney repair
proposal. All future proposal should reflected the requir ments of
section 00100.
cc.
- Jefferson County Dept. of Public Works
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DUARTE BRYANT
ARCHITECTURE
MEMORANDUM
Date.
July 7, 1992
To.
Doug Spitzenberger - Queen City Sheet Metal and Roofing
From.
Al Bryant - Duarte Bryant Architecture
ReI
Jefferson County Courthouse - Phase Reroofing and Masonry
Roof Leaks
Per the attached memo from the Owner it appears that several roof
leaks appeared on June 29. 1992 due to the rains that day. It
appears that two areas have paint damage due to the roof leaks.
Due to the fact that one area was just recently remodeled we are
requesting that the ceiling in this area be repainted. Please see
attached memorandum from the Owner concerning the colors for the
ceiling in the Prosecuting Attorney's Office area which was
damaged.
Please check your exposed roof area again and provide weather
protection as must as possible. Leaks were probably at one of the
flashing areas. Thank-you for your attention to this matter.
cc. Frank Hall - Jefferson County Dept. of Public Works
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1820 Jefferson Street
P,O. Box 1220
Port Townsend, WA 98368
(206) 385-9160
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
Gary A. Rowe. P.E., Direclor
Robert G. Nesbitt, P.E.. County Engineer
Duarte Bryant
209 1/2 First Ave. S.
Seattle, WA. 98104
AttOn: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
16, July 1992
Subj: Payment Authorization #3 and all subsequent Payment Authorizations
Dear AI,
We have approved Payment Authorization #2 and the check has already been mailed to the
General Contractor. There are payroll conditions applicable to this job that have not been
met by the General Contractor and his Sub-contractors that will effect the release of all
future Payment Authorizations staning with #3.
1.
Certified Payroll is to be submitted for all work by the General Contractor
and all Sub-contractors to cover all time and work billed through the
previous billing cycle.
Lien Releases and/or Panial Release of Claim (as appropriate) are required
to be submitted for all Sub-contractors and major suppliers to cover all items
billed through the previous billing cycle.
Certificate of Intent to Pay Prevailing Wages are required for all Contractors
I Sub-contractors perfonning work on this project. I have not received a
Certificate of Intent to Pay Prevailing Wages from Hanson Electric
These items must be made current prior to our release of any more funds on this project.
These items will be required to be kept current for any and all subsequent payments.
2.
3.
Additionally I would like submitted on a weekly basis the Geneml Contractors Daily repoI1.
Should you have any Questions or comments please call our office.
Sincerely,
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100% Rocyclod Papnr
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
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Gary A. Rowe, P.E., Director
Robert G. Nesbitt, P.E.. County Engineer
1820 Jefferson Street
P,O. Box 1220
Port Townsend. WA 98368
(206) 3B5.9160
Duarte Bryant
209 1/2 First Ave. S.
Seattle, WA. 98104
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Counhouse Renovation - Phase IV
Subj: Safety Meetings on site
Dear AI,
16, July 1992
I am in reciept of a copy of your memo to Doug Spitzenberger on the issue of a weekly
safety meeting. There has been no response by Doug to this issue and he is in violation of
Washington State Deparunent of Labor and Industries requirements by not having these
meetings. If there is no action by Wednesday of next week to comply with the Labor and
Industries requirements for safety meetings I will be forced 10 notify them. This is not the
way I like to conduct business but if it becomes necessary I will use this method of
enforcement.
AI: please again notify the General Contractor.
PLEASE DO NOT SEND A COpy OF THIS LETTER TO THE
CONTRACTOR. This is intended for internal use only.
Should you have any Questions or comments please call our office.
Sincerely,
c.c: file
100'% Rocyclod Papor
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DUARTE BRYANT
MEMORANDUM
Date: July 21, 1992
From.
Al Bryant - Duarte Bryant Architecture
~ z. 8,.
To: Doug Spitzenberger - Queen City Sheet Metal and Roofing
Re: Jefferson County Courthouse Renovation Phase Four
Project CHO-940
Safety Meetings on the Site
On June 25, 1992 we requested that at the next scheduled weekly
trade toolbox (foreman-crew meeting), ie. safety meeting per WAC
296-155-110, that Queen City allow the Owner to attend these
meetings. As of this date we have yet to hear if these meetings
are taking place or if the Owner has been in attendance. Safety
issues are very important on all construction proj ects and are
required by state laws. Please let this office know the status of
these meetings at once. Thank you.
cc. Frank Hall - Jefferson County Dept. of Public Works
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I JUL 2:~ 1992,
I, ,JEFF.::t1S0N CnLIN,.y,
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QUARTEBRYAl\J1
MEMORANDUM
JUL 2:; 1992
JEFFERSON COUNTY
l?UBLlC WORKS DEPT
1_.____,_____,_..... - ,..-
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Date: July 21. 1992
To: Frank Hall - Jefferson County Dept. of Public Works
From:
Al Bryant - Duarte Bryant Architecture
~.f(1.
Re: Jefferson County Courthouse Renovation Phase Four
Project CHO-940
Review of Change Proposals
Change Proposal No. 1 - After review of the information provided by
the Contractor we would recommend acceptance by the Owner. We also
recommend the complete repair and tuckpointing of the interior
walls of the clock tower at the actual bell level. The $6281
appears acceptable and the chances of the County doing this work at
a later date are fairly remote. We recommend acceptance of
complete work indicated on Change Proposal No. 1 and not the
alternate portion of work. Copies of the Contractor's breakdown
are attached.
Change Proposal No. 3 - after review of the information provided by
the Contractor we would recommend acceptance by the Owner. The
total cost of $2256 appears acceptable. Copies of the Contractor's
breakdown are attached.
Change Proposal for tuckpointing the SW exterior chimney - after
review of the information provided by the Contractor the 100\
tuckpointing option appears acceptable. Again the Architect is
recommending the complete job vs. the spot repair since the chances
of the County doing this work in the near future appears fairly
remote. With scaffolding already in place. thus not part of the
cost. this cost is much lower than can be done in the future. We
recommend acceptance of the $3523 which appears to be acceptable.
Copies of the Contractor's breakdown are attached.
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MEMORANDUM
~""',l(r..l: rr.c JURE
Date: July 24. 1992
JUL 27 1992
JEFFERSON CvUNT
PUBllr,^,rlQI(~ nr'
To: Frank Hall - Jefferson County Department of Public Works
From: AI Bryant. Duarte Bryant Architecture
~ffi
Re: Jefferson County Courthouse Renovation Phase Four
Project CHO.940
Review of Change Proposal NO,6, No.8, and No.11
Chanae Procossl No.6
After review of the Information provided by the Contractor we would recommend acceptance by the
Owner. This proposal is for the tuckpointing of the interior brick and stone wall at the east dormer.
Caples of the Contractor's breakdown are attached. Total proposal cost is $2359.90.
Chsnae Procossl No.8
@ Since we requested two options for this change proposal. After review of the information provided by the
Contractor we would recommend the option for replacement of the north sheet metal cap (similar to detail
P/1) with galvanized sheet metal and painted to match the existing white color. We do not recommend
the cost of copper even though It Is only $24,60 more, since we would do this option only if we replaced
both the damaged north cap and the un-damaged south cap, Caples of the Contractor's breakdown are
attached. Total cost of the recommend proposal Is $1149,61,
Chsnoo procossl No. 11
After review of the Information provided by the Contractor we would recommend acceptance by the
Owner. The changes of the County being able to do this work at a later time for the same cost or less
Is not possible due to the access scaffolding already in place for the slale shingle re'rooflng project. The
cost for the amount of work appeers to be acceptable. Caples of the Contractor's breakdown are
attached. Tolal cost of the recommend proposal Is $B204.46,
enclosures
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DUARTE BRYANT
July 24, 1992
/...( (h: T t C T 1.; R t
Mr. Frank Hall
Jefferson County Department of Public Works
1820 Jefferson Street
P.O. Box 1220
Port Townsend, WA 98368
I y~ [!:' ~ ~6 HI Et~ j'
I JUL 2?' 1~92
i ,JEFF~RSDN COU~ITY
;oUBLlC WORKS DEPT,!
-...-_____4_.. ___._.,
Re: Jefferson County Courthouse Phase Four Project No. CHO-940
Queen City Sheet Metal and Roofing Inc. Time Extension Request
Dear Frank:
We have reviewed the Contractor's request for a three week time extension and have attached a copy
for your review. We do feel that the problem causing this request Is real. However, with the Contractor's
experience In roofing similar aged structures we find that this condition should have been understood as
a possible condition of the project. Under the project documents (i.e. the Bid Form) the Contractor
Indicated the contractual time frame, not the Owner or Architect. Queen City does appear to be staffing
the project at an acceptable level. In addition the quality of work is that of craftsman not just installers.
We feel Queen City is making a effort to maintain an overall schedule but the labor for nailing the new
slate shingles with the specified copper nails with the springy and very hard wood Is adding unforseen
time conditions to the over schedule, The Contractor has not requested addition funds for this time
extension,
This time extension If granted does not appear to effect the over all function of the County courthouse
other than the appearance of the exterior scaffolding for en edditional three weeks. We feel the contractor
has requested three weeks but we feel that they probably will not need the full amount of time, In
summary the Architect recommends that the Owner grant a three week time extension to the project at
no additional cost to the Owner.
Please feel free to contact this office if you have any questions,
Sincerely,
DUARTE BRYANT ARCHITECTURE
t[~~
Partner
enclosure
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Ju~y 23,1992
o .Queen euy .skeet..Aietal & J?ooIing} !l-tu.
1711 OCCIDENTAL AVE, SO., SEATTlE, WA. 98134. (206) 623,6020
Duarte Bryant Architect
209~ First So.
5eatt~e, WA 98104
:.q. ~~ C~ :'~: :' "'f T.~' i.'.~-
Mr. A Bryant
Dear Sir.
JUL 2 j 1992
As mentioned at the progress meeting of Ju~y 22,1992, the nailing of
the s~ate is progressing mor~s~ow~y than we had anticipated. The difficu~ty
arises from the fact that the existing wood decking is extreme~y hard and
springy, requiring more time and effort to proper~y drive the soft copper
CIJ nai~s. Whi~e we are aware that simi~ar conditions may exist in projects of
this nature, the nai~ing on this job is the most difficult we have
encountered in our experience, which is extensive.
In view of the above we are requesting a time extension of three weeks
to complete the contract. We would also like to note at this time that
while we are not requesting an adjusIment in the contract amount the cost
to us in labor, taxes and scaffold rental will be considerable.
Very truly yours,
QU;:~ City )hee~ Metal & rfg", I,nc.
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Doug Sp1tzenberger, Project Manager
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SHEET METAL FABRICATORS. BUILT UP ROOFING. SINCE 1945
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MEMORANDUM
Date.
To.
From.
Re.
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DUARTE BRYANT
ARCHITECTURE
August 4, 1992
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Doug Spitzenberger - Queen City Sheet Metal and Roofing
Al Bryant - Duarte Bryant Architecture
Jefferson County Courthouse - Reroofing and Masonry
Change Proposal No. 1 and No. 3
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The Owner has reviewed the proposals and due to the overa1l'project
budget and time frame will not be doing this work:;under, this
contrac,t. Thank you for your proposal. '::'.:r~~::~p:,:,.'
ce.
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Frank Hall - Jefferson County Dept. of Public
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b~T LOCKING SYSTEMS OF WASHllIrciTON
AND ALASKA
C. "Connie" Aronson, Inc.
PHONE (206) 284-5252
170' DEXTER NORTH
FAX (206) 284-77'6
SEATTLE. WASHINGTON 98'09
SPEClAUZlNOINMA$T'EAK(YEO
r..0CKlN0 SYSTEMS
JULY 30, 1992
Rt-
JEFFERSON CO. PUBLIC WORKS
ATTN: C.~K GIFFORD~ c::- (I I(
1820 JEFFERSON S'l'I{J:;J:;'l'- r --r>),
PORT TOWNSEND, WA 98368
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Please mention this file number when you reply: 16B-00035
Gentlemen:
You are advised that we shipped the locks for your facility to
the contractor/supplier indicated. The locks were supplied with
our temporary construction cores (explained in the enclosed
brochure) .
IMPORTANT:
1.
Construction cores offer orovisional security only for the
construction phase and should be replaced.
2. Permanent cores are provided at no charqe.
3. It takes ~ to set up the permanent cores. To have them
ready when construction is completed, please provide us with
keying instructions ~.
4. This offer is made at no charge for a limited time only.
If we can be of assistance, please contact us. If this notice
haG reached you in error, please fOT-ward it to the proper person.
Cordially yours,
BEST LOCKING SYSTEMS OF
WASHINGTON & ALASKA
JOB/FACILITY
ROOF ACCESS
CONTRACTOR/SUPPLIER
A & B ARCHITECTURAL
NUMBER OF CORES
4
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FORM CC-l ~~'~
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SPEClAUZING IN MASTE"'KIEY[Q
LOCKlNQ s~n""s
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b....iT LOCKING SYSTEMS OF WASHIt-.-...rON
AND ALASKA
C. "Connie" Aronson, Inc,
PHONE (206) 284.5252
170' DEXTER NORTH
FAX (206) 284.n,8
SEATTLE. WASHINGTON 98109
AUGUST 4, 1992
H t:,l, l!:. PI ~ L..
JEFFERSON CO. PUBLIC WORKS
ATTN: FRANK GIFFORD
1820 JEFFERSON ST.
PORT TOWNSEND, WA 98368
AUG - 6 1992
JEFFERSON COUNT
PUBlIr \~/l"\q!<c:: '"'....
Please mention this file number when you reply: 169-00035
Gentlemen:
You are advised that we shipped the locks for your facility to
the contractor/supplier indicated. The locks were supplied with
our temporary construction cores (explained in the enclosed
brochure) .
IMPORTANT:
1.
Construction cores offer orovisional security on1v for the
construction phase and should be replaced.
2. Permanent cores are provided at no charae.
3. It takes ~ to set up the permanent cores. To have them
ready when construction is completed, please provide us with
keying instructions ~.
4. This offer is made at no charge for a limited time only.
If we can be of assistance, please contact us. If this notice
has reached you in error, please forward it to the proper pers~n.
Cordially yours,
BEST LOCKING SYSTEMS OF
WASHINGTON & ALASKA
.__-.' "JOB7F1t'C!'ttT-'l'-Y--....
~OOF ACCESS '~
NUMBER OF CORES 2
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CONTRACTOR/SUPPLIER
A & B ARCHITECTURAL HARDWARE
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FORM CC-l ~Y.a..kl, ~;~
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Best Locking Systems
C. "Connie" Aronson, Inc.
1701 Dexter Ave. N.
Seattle, WA 98109
Ref: Jefferson County Counhouse
Project # CH0940
Subj: Permanent Cores for keying
Your file # 168-00035
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P,O, 80x 1220
Port Townsend, WA 98368
(206) 3B5-9160
Gary A. Rowe. P.E.. Director
Robert G. Nesbitt. P.E., County Engineer
8 August, 1992
It is desirable to the owner that all six (6) of these cores be keyed alike in accordance with
the established keying sequence for the Jefferson County Counhouse. Best #3A-l.
This project is currently scheduled for completion on or before 20 September 1992.
Should you have any comments or questions please call our office.
Sincerely,
~~
Frank Hall
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jeflerson Street
P,O, Box 1220
Port Townsend. WA 98368
(206) 385.9160
Gary A. Rowe. P. E., Director
Robert G. Nesbitt. P.E., County Engineer
Att'n: AI Bryant
Duarte / Bryant Architecture
209 1(2 First Ave. S.
Seattle, WA 98104
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Time Extension Request
18 August. 1992
It is our intention not to grant a time extension to Queen City Sheet Metal & Roofing, Inc.
We have reviewed their letter of July 23,1992 along with your letter of July 24,1992.
We agree with the statements in your letter and do not intend to be an unreasonable owner
toward the project conditions or the Contractor. Since this request was written by the
Contractor there has been the issuance of Change Order #3 which did extend the contract
completion date to September 20, 1992. It is the Owners' interpretation of the Documents
that substantial completion includes the removal of scaffold, construction trailer and
construction fence as well as site restoration if necessary.
For every ones information the Owner has a Photo session scheduled for the Counhouse on
September 30, 1992.
Should you have any questions or comments please call our office.
Sincerely.
~~
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P,Q. Box 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A. Rowe. P.E.. Director
Rober' G. Nesbitt, P.E.. County EngIneer
Duane Bryant
209 112 First Ave. S.
Seattle, WA. 98104
All'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
20, August 1992
Subj: Certified Payroll (Enw-O- Tech)
Dear Al,
I have made several request to the General Contractor for submittal of the Certified Payroll
for Envir-O- Tech. I believe Queen City (Ricki Puetz) is doing his best to obtain this '
information but we fmd it necessary to go on official record that we have requested this
information.
We request you to notify Queen City Sheet Metal & Roofing, in writing, that the next Pay
Request (#4) wiIl not be released until the requested information has been received and
reviewed by this office.
Should you have any Questions or comments please call our office.
Sincerely,
~~
Frank Hall, Project Inspector
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Gary A, Rowe, P.E., Director
Robert G. Nesbitt, P.E., County Engineer
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jellerson Street
P.O. Box 1220
Port Townsend, WA 9836B
(206) 385.9160
Duarte Bryant
209 112 First Ave. S.
Seattle, WA. 98104
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Subj: Conttactors' Daily Log
Dear AI,
20, August 1992
I have requested in the past a copy of the General Conttactors' Daily Log (Report) and
have yet to receive any portion of iL Would you attempt to furnish the requested
information to me by Wednesday of next week (August 26,1992)7
Should you have any Questions or comments please call our office.
Sincerely,
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jeflerson Slreet
P.O. 80x 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A. Rowe. P.E., Director
Robert G. Nesbitt. P.E., County Engineer
:MEMORANDUM
Au'n: Loring Bemis
Pat Whiteman
Bob Cuddeback
From: Frank Hall
Date: 25 August, 1992
Ref: Jefferson County Courthouse Renovation
Project # CH0940
Subj: Time
The roof replacement project is quickly approaching completion and the contractor will be
removing the scaffolding. Presently there are a total of three (3) weekends left by schedule
that the scaffolding will be available for use. TIle schedule is that the scaffold will be
removed during the week of September 14 - 18, 1992.
If you have any projects in mind that will require the use of the scaffolding it will need to
be accomplished soon.
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1711 OCCIDE~AVE. SO.. SEATTLE. WA, 98134-(206) 623.6020
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SHEET METAL FABRICATORS. BUILT UP ROO
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MEMORANDUM
DUARTE BRYANT
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hRCHITCCTUM
Date: September 21, 1992
To: Doug Spltzenbcl'9r.1' - QUllen olty Sheet Metal and Roollng, Inc.
From: AI Bryant. Duarte Bryant Architecture
~Le:,
Re: Jefferson County Courthouse Renovation Phase Four CHO-940(1-29-92)
Aoof Security
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Per a phone conversation with Frank Hall this afternoon Iteppears that the project demobilization has
started and the security 10 Ihe roof has been or will be shortly compromised by the removal of the
plywood enclosure/gate around the scaffOlding stall' tower. However. the enclosure/gate Is being removed
without the removal 01 the actual stall' tower. Therefore the securhy to the roof will no longer exist. Thle
lIolutlon 18 not acceptable 10 the County. The County leels that Security must be maintained to the rool
until the scaffolding stall' unIt has been removed, It Is pan 01 your contract documents to provide security
for thIs project. If Queen City removes the security to tha 1'001 with the scaffolding stall' unit still In place,
the County'sleels theIr only option Is to provide a security method to prevent access to the stall' tower,
thus to tho roof. IIlhe County must provide this required aecurlty to prevent access to the roor, due to
Queen City's ections, the cost 01 thIs work will be charged to Queen City's contract.
Please review your security mothods at once. ShouhJ you have any questions please contact this office
at once.
cc: Frank Hall. Jefferson County Dopt. of Publlo Works
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Sllttlc. WI'hlngton 08104
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'Queen eitg cSkoot ~ & I(~ing~~.
1711 OCCIDENTAl AVE. SO., SEATTlE, WA, 98134. (206) 623,6020
Jefferson County Dept. of Pub~ic
IB20 Jefferson St.
P.O. Box 1220
Port Townsend, Wash. 9B368
Sept. 22, 199~
Works
Re: Jefferson County courthousei
Renovation
Mr. Frank Hall~
Dear Sir,
Please be advised that as of yesterday, 9/21/92 we have finished
our contracted work on the above referenced project. Per your fax,
reoeived tOday, 9/22/92 concerning security to the roof, Hi-Tech
Ereotors will be on site today to remove all scaffolding. We expect
our subcontractor to receive complete co-operation from you in their
efforts to remove a~~ scaffo~ding. Any attempted backcharge for
security or unacceptable interference in our subcontractor completing
his work will be charged to the County. We are aware of your conc~rnE
but now is the time to work together in finalizing this projeot. As
of this date, 9/22/92, we have not received our money from our last
billing.
Very Truly Yours,
~U~~
Rikki A. Puetz. V.P.
cc: Duarte Bryant Aroht.
Mr. Charles Meyer, atty.
SHEET METAL FABRICATORS. BUILT UP ROOFING. SINCE 1945
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
PO. Box 1220
Port Townsend, WA 9B368
(206) 385-9160
Gal}' A Rowe, P.E., Director
Robert G. Nesbitt, P.E.. County Engineer
Duarte Bryant
209 1{2 First Ave. S.
Seauie, W A. 98104
22 September. 1992
Alt'n: Mr. A. E, Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Subj: Demobilization
Dear AJ,
Please notify Mr. Rikki PuelZ that the leuer he refers to in his letter of September 22. 1992 was sent over
your name and is in accordance with the laws of Washington as well as the Contract Documents.
The contracted work by Queen City Sheet Melal & Roofing, Ine is not complete and ~ not be comnlete
until the demobilization is complete. This includes the removal of their construction shack. site repair if
necessary, Sub-eontraclOrs construction sh:lck and Ole removal of the scaffolding.
It is also a requirement of this contract that the General Contractor provide full time on she supervision of
the work this includcs demobilization, In the event that they do not provide the full time supervision I will
make any subjective decision deemed necessary to cover life and safety measureS on the project site. These
costs should they become nccessary will be backcharged to the project.
It is not our inlention 10, nor have we ever given you any rC<lson 10 think that we would. interfere In the
appropriate operation of Queen City or any of thcir sub-contraclOrs in the pcrfonnancc/completion of their
work.
It would be bcneficialto re.addrcss the conditions of Section 01010-1.5 to undcrstand the owners concerns.
These conditions h:lve not changcd.
We arc concerned that this demobili7.lltion shall not disrupt tile daily operation of the courthouse as
expressed in Section 01010. There are cCrlain departments working whhin the courthouse that continuing
coordination has been a faclOr due mosUy to noise constraints. I do not believe these depnnments have been
conUlctcd.
Whcre is tile on site supervision and coordination by Queen City Sheet Melal & Roofing, Inc.
Sincerely,
~J~
Frank Hall
Project Manager
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
RO. Box 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A Rowe, P.E., Director
Robert G. Nesbitt, P.E.. County Engineer
Att'n: Doug spitzenberger
Queen City Sheet Metal & Roofing, Inc.
1711 Occidental Ave. So.
Seattle, WA 98134
22 September, 1992
Ref: Jeff. Co. Courthouse Renovation - phase IV
Project . CH0940
Subj: Construction Keys
Enclosed please find the three (3)construction keys you furnished me to
the construction areas: -Construction Shack
-Staging Area Gate
-Scaffold Access
Should you have any questions or comments please call my office.
Sincerely,
~~
Project Manager
c.c: Duarte Bryant, Architects
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1B20 Jefferson Street
Po. Box 1220
Port Townsend, WA 96366
(206) 385-9160
Gary A. Rowe, P.E" Direc/or
Robert G. NesbItt. P.E.. County Engineer
Duarte Bryant
209 1/2 First Ave. S.
SeauIe. WA. 98104
22 September, 1992
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Counhouse Renovation - Phase IV
Project No. CH0940
Subj: Additionalllems for Punch List
Dear AI,
Upon final review by me Owner following me pull out by me General ContraclOr resullcd in me following
observations, which I believe should be included on me list of items lO be completed and aWlchcd to me
Certificate of Subsumtial Completion:
I. Repair grass where me temporary handicapped ramp was installed at the soum end of me
building.
2. Repaint ceiling in me prosecutors office. The ceiling was stained by roof leaks during me
rain in July and me Doug Spitzenberger was made aware of me stains at mat time.
3. Repair and repaint ceiling above the main stairwell at the mird ncor. This happened also
during me min in July. This also was reponed lO Doug Spitzenberger
4. The Access Doors have been painted butmey have developed subsUllltial runs in the main
surface. These runs need lO be sanded out and me surfaces repainled,
S. The Construction Trailer was removed from me sile late Tuesday Sep~ 22. They
disconnected me telephone line from me troiler and left It laying. This line Is still hooked up \0
me telephone lines and is now laying on me ground. Have me lelephone line removed.
I don't anticipate any other Items coming up but do believe mese items to be appropriate lO mention at this
time in light of Doug's comment he docs not intend to be returning 10 me site.
Should you have any questions or concems plcasc call me.
~.P/
Project MllIUlger
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1820 Jefferson Street
PO. Box 1220
Port Townsend. WA 98368
(206) 385.9160
Gary A. Rowe, P.E., Director
Robert G. Nesbitt, P.E., County Engineer
Duane Bryant
209 1/2 First Ave. S.
Seattle, WA. 98104
24 September, 1992
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Counhouse Renovation - Phase IV
Project No: CH0940
Subj: General Conditions AlA 201
Article 9.10.2
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Dear Al,
It is the Owner's desire that the General Contractor provide "Releases and Waivers of
Liens" from all sub-contractors and major suppliers prior to our release of retainage.
Please direct the General Contractor to proceed with obtaining these items.
Sincerely,
~~
Fronk Hall
Project Manager
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MEMORANDUM
DUARTE BRYANT
ARCHITECTURE
Date: September 21, 1992
R Ire'!: I"E D-
To:
Doug Spitzenberger - Queen City Sheet Metal and Roofing, Inc,
OCT 0 2 1992
JEFFERSON COUNTY
PUBLIC WORKS DEPT.
From: AI Bryant - Duarte Bryant Architecture
~[~
Re: Jefferson County Courthouse Renovation Phase Four CHO.940(1-29-92)
Roof Security
Per a phone conversation with Frank Hall this afternoon it appears that the project demobilization has
started and the security to the roof has been or will be shortly compromised by the removal of the
plywood enclosure/gate around the scaffolding stair tower. However, the enclosure/gate Is being removed
without the removal of the ectual stair tower. Therefore the security to the roof will no longer exist. This
solution Is not acceptable to the County. The County feels that security must be maintained to the roof
until the scaffolding stair unit has been removed. Ills part of your contract documents to provide security
for this project. If Queen City removes the security to the roof with the scaffolding stair unit still In place,
the County's feels their only option Is to provide a security method to prevent access to the stair tower,
thus to the roof. If the County must provide this required security to prevent access to the roof, due to
Queen City's actions, the cost of this work will be charged to Queen City's contract.
Please review your security methods at once, Should you have any questions please contact this office
at once.
cc: Frsnk Hall. Jefferson County Dept. of Public Works
209\~ Fim South
Scatt!(', W.nhington 98104
1206) 340.1552
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
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Duarte Bryant
209 112 First Ave. S.
Seattle, WA. 98104
AttOn: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Project No: CH0940
Subj: Certificate of Substantial Completion
AlA Document 0704
1820 Jefferson Street
PO. Box 1220
Port Townsend, WA 9836B
(206) 3B5.9160
Gary A. Rowe, P.E., Director
Robert G. Nesbitt, P.E.. County Engineer
9 October, 1992
Dear AI,
Transmitted here-in are two copies of the Certificate of Substantial Completion. Please
forward one of these copies to the Contractor.
@ Should you have any questions or comments please call.
Sincerely,
~~
Project Manager
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MEMORANDUM
ARCHITECTURE
Date: October 13,1992.
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JEFFERSON
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To: Doug Spitzenberger - Queen City Sheet Metal and Roofing, Inc.
From: AI Bryant. Duarte Bryant Architecture
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Re: Jefferson County Courthouse - Reroofing and Masonry
Final Completion Schedule
Attached with this package is a signed copy of the Certificate of Substantial Completion for this project.
The certificate indicates the final completion of the correction list items by October 20, 1992. However,
we have not heard from your office concerning the painting items and other correction list Items. Are you
still on schedule? Have any of the project closeout forms been submitted? Please refer to Section 00600,
01700, and 01740 of the project manual for the various requirements of the project closeout.
Any questions please feel free to contact this office.
cc:
Frank Hall. Jefferson County Dept, of PUblic Works
2091,1, First South
SC'Mtlo, WashIngton 98104
1206]340.1552
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Po. Box 1220
Port Townsend, WA 9B36B
(206) 385-9160
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Gary A. Rowe, P. E.. Direc/or
Robert G. Nesbttt, P.E.. County Engineer
Duane Bryant
209 112 First Ave. S.
Seattle, VVA.98104
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Projectllro:CH0940
Subj: Damaged flashing
Dear AI,
Mr. Doug Spitzenberger the Project Superintendent for Queen City Sheet Metal & Roofmg
was on site yesterday (October, 15, 1992). VVe went over the items identil1cd on the
Certificate of Substantial Completion as incomplete and he indicated he would stan with
corrections to the paint on the access door today. Doug slated that he intends to do the
remaining items this coming weekend (October 17 & 18).
16 October, 1992
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Doug stated he had already worked on:
1. He trimmed back the telephone line and lacked it to the pole III
approximately 8' off the ground. Doug Slated that the phone company has
been requested to remove the remaining section of line.
2. Doug stated he brought a lawn repair kit and reseeded the area of the
temporary handicapped ramp at the South end of the courthouse.
An additional item of extreme concern to the Owner was observed yesterday by both Doug
and myself from the bell tower. The valley flashing directly west of the bell tower has a
hole in it approx. 10' down, as measured along the flashing, from the top of the donner
ridge. This appears to be a nail hole. It was further noticed that this panicular section of
valley flashing has an abnonnal amount of dents in it.
I think it is quite reasonable to request replacement and/or repair with specific identification
toward warranty issues. VVe believe the wllITanty should specify all future repair to the
valley flashing as well as the interior of the building and its contents in the event of future
problems due to the deficiency of Ihis valley flashing.
Sincerely,
cfLL~
Frank Hall
Project Manager
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Gary A. Rowe. PE., Director
Robert G, Nesbitt, RE., County Engineer
1820 Jefferson Street
PO. Box 1220
Port Townsend, WA 98368
(206) 385-9160
Duarte Bryant
209 1/2 FltSt Ave. S.
Seattle, WA.98104
20 October, 1992
Att'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Project No: CH0940
Subj: Project Status
Dear AI.
Last week Doug Spitzenberger called me from the Courthouse stating he was on site to accomplish the
oUlStanding items per the Certificate of Substantial Completion. He requested I furnish him with a key for
access to complete certain hems on the weekend. This 1 did as I gave him a Master 113 to use. The key was
returned to me on Saturdny October 17, 1992.
My observation on the work accomplished by Doug SpilZenberger and his helper are as follows:
GENERAL ITEMS
115. Previously completed (Sept. 21,1992).
116 Previously completed (Sept. 21, 1992).
117 Doug staled he seeded the nrea with a reseeding kit and it would take some time to show.
118 Doug did repaint tile ceiling in the Prosecutors office (Ocl. 17, 1992). There is a problem
with this item. This room was spray painted and the rep:lir work done by Doug
SpilZeoberger was by brush therefore the original work has a different sheen than the new
repair and it is highly visible. The color seem to match quite well but it nccds 10 be
redone with a spray application.
//9 Ceiling repair above the sUlirwell at the 3rd Ooor appears to be accepUlble (Oct. 17.
1992).
1110 11lese doors appear to have been repainted (Oct. 17,1992). The finish is still
unaccepUlble. These doors should be sanded, wiped down and then repainted. They
presently have runs, brush marks and dust embedded into tile painL AI, this is nOI a
marginal call ills quile noticeable.
1111 11le telephone line was cut off "y Doug SpilZenberger and stapled 10 the telephone pole
at approximately 8" above ground (OcL IS, 1992). The line Is to be disconneclCd and
removed from tile pole. 111is Is not acceptable as a completed item.
WEST SIDE OF ROOF:
113. Previously Completed (Sept. 21.1992).
/111. Previously Completed (Sept. 21,1992).
1112. Previously Completed (Sept. 21.1992),
EAST SIDE OF ROOF:
//3.
Previously Completed (Sept. 21, 1992).
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Previously Completed (Sept. 21. 1992).
SOUTH SIDE OF ROOF:
#3. Previously Completed (Sept. 21. 1992).
#8 Previously Completed (Sept. 21. 1992).
BELL TOWER
#3. Previously Completed (Sept. 21. 1992).
#4. Previously Completed. (including wood protection of copper flooring). Completed Sept.
21.1992.
#5. Previously Completed (Sepl. 21.1992).
Additionally on Oct. 17, 1992. Doug Spil2Cnberger did repair the copper valley identified to you by my
letterofOclOber 16, 1992. This was accomplished by using some kind of caulk and does not fully
accomplish the inten! of my leller. We need some kind of safeguard as expressed in my Jeller before it can
be considered complete.
It should be noted that the contractor has made an auempt to satisfy the conditions of project completion
but there are issues that require some special attention and considerations in order to complele in a
workmanlike manner.
The project in my in!erprelation is not complete.
Should you have any comments or considerations please call our office.
Sincerely
C2D ~-4
Project Manager
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1820 Jefferson Street
P.O. Box 1220 .
Port Townsend, WA 98368
(206) 385.9160
Gary A. Ro'M3, RE., Director
Robert G. Nesbitt, RE., County Engineer
Duane Bryant
2091/2 First Ave. S.
Seattle, WA. 98104
All'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
22 October, 1992
Subj: Contractor's Daily Construction Repons
Dear AI,
I am in need of all of the General Contractor's Daily Construction Repons for all days
following Sept. 3, 1992.
Please procure and forward to me as soon as possible
Should you have any Questions or comments please caIl our office.
Sincerely,
~~/
Frank Hall, Project Inspector
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
PO, Box 1220
Port Townsend, WA 98368
(206) 3B5-9160
Gary A. Rowe, P.E.. Director
Robert G, Nesbitt, P.E., County Engineer
Att'n: Rikki Puetz
Queen City Sheet Metal & Roofing, Inc.
1711 Occidental Ave. So.
Seattle, WA 98134
29 October, 1992
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Project * CH0940
Subj: CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS
AlA DOCUMENT G706A
I received the CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS yesterday and
find it to be lacking the "Supporting Documents Attached Hereto:"
1. Contractor's Release or Waiver of Liens.
2.
Separate Releases or Waivers of Liens from Sub-contractors
and material and equipment suppliers, to the extent required
by the Owner, accompanied by a list thereof.
Additionally I want a release from the City of Port Townsend Utilities
indicating that all dump fees have been paid. Today I received a phone
call from Vera of the city of Port Townsend stating that there are
outstanding fees of: -Queen City $ 885.03
-Envir-O-Tech $ 2412.12
please proceed with obtaining the appropriate documents so that we may
expedite the close-out of this project.
Sincerely,
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Project Manager
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CNA
QA InsLl'ance Companies
CNA Plaza
Chicago. IL 60685
General Status Inquiry
Contract Bonds
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For AlIlhc Cornrnltrncnu YO\l "'u..~
Please cCll'Tlplete tho information belO'N. sign and rehxn to:
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AMERICA~ CASUALTY CC~PANY
ATT~: BC~D DEFAR1~E~T
SEAllLE ERA"CI-
SEP 21 1992
Date Mailed: 09/ 1 ~.1'92
Request Number:
JEFFERSON COUI\~
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OWner. Obligee or Originating COf"Il:lany and Address
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COUNTY Of JEFFEFSG~
BOARD Of CG~~ISSIC~ERS
P C BCX H20
peRl TCII~SE"'D
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Contractor's Name and Address
QUEEN CITY SHEET ~ElAL & RCCFI~G I"C
1711 OCCIDENTAL SO
SEAlTLE
IIA SB134 0000
Descrlpllon of Contract (Include contract number. description 01 work, and loca,lon)
CLASS - ~E5
COURT~OUSE RE"C~ATIC~ PHASE IV - PROJ . CH0940
Original Contract Price: ~512.32B
Effective Date: O:3/~;;!'S2
CNA Bond Number: 600t!2550 1
Without prejudicing your right or affecting our liability under our bond(s) described above. we would
eppreclate such of the following Information as is now available.
1. II contrect Is completed. please stete:
Dalo 01 Canplollon I/i'l.cevr rr."fS Do'o 01 AccoPtonco~U'I'JOIJ ()~
1/zsj'lz, f"6~ fis/J1111l&- l:ftr~_$ ..>.l
UmrtL."T" :D~B~'f_ ~
2. If contract Is uncompleted. pleese state:(p.\'18l> 10:>0<<)
Approximate % or dollar amount of contrect completed or delivered: ..............................,..........,..................,
3. Do you know of any unpaid bills for labor or material? [!( Yes i:I!l'" No 1M"" AJ" t:.c/JZ: "'1I~1>tA&" ..,IItr
s~U<Si' "ar f'!!LXe;>uee. YIET _
4. Other remarks: M.,. LE'lTel:.. 'To ~~CTtll:. (~l8> '2'1 Sm 'i
..,.,..,':'5.e f!:,..~~... U1.'1'rEl?..,.:T".... .J/.UIo.l:1Il.., ]3,1(. ....Ao.lD..., (p1.l't"SV,,. ,.11.:... ,Ocr..,I.9.',Z.. . ,..,..."..... ,.... ....."",
Final con~ct Price
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II II undorllOod thnllho Inlormallon contnlnod horaln II lumllhod AI n m.".... of courtelY lor the conlldenllal ule 01 Ihe
luroty nnd II meroly an oxr,ro8l10n 01 opinion. III1 .110 .grood Ihot In fumllhlng thll Inlorm.llon. no gu.r.nty or warranty of
accuracy or corroclno.. . mado and no responsibility I. nllumod ftl . ralult of rollance by the luraty, wheUlor luch
Inlormnllon II fumllhad by tho ownor or by nn nrchltecl or eng1near Allhe .g.nt 01 tho own.r.
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Tho Ianguago ollhlllorm II .ccoplablo 10 Iho SURETY ASSOCIATION OF AMERtCA
OBLI GEE COpy
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1620 Jefferson Street
PO, Box 1220
Port Townsend. WA 9B36B
(206) 3B5.9160
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
Gary A. Rowe, RE., Direclor
Robert G. Nesbitt, RE.. County Engineer
Duarte Bryant
209 1/2 First Ave. S.
Seatlle, WA.98104
20 OclObet, 1992
Au'n: Mr. A. E. Bryant
Ref: Jeff. Co. Counhouse Renovation - Phase IV
Project No: CH0940
Subj: Project Status
Dear AI,
Last week Doug Spitzenberger called me from the Courthouse stating he was on site 10 accomplish the
oUlStanding items per the Certificate of Substantial Completion. He requested I furnish him with a key fer
aecess 10 complete cenain ilems on the weekend. This I did as I gave him a Master 1#3 10 use. The key was
returned 10 me on Saturday October 17, 1992.
My observation on the work accomplished by Doug SpilZenberger and his helper arc as follows:
GENERAL ITEMS
1#5. Previously completed (Sept. 21, 1992),
1#6 Previously completed (Sept. 21,1992),
1#7 Doug stated he seeded the area with a =eding kit and it would take some time 10 show.
1#8 Doug did repaint the ceiling in the Prosecutors office (Oct. 17, 1992), There is a problem
with this item, This room was spray painted and IIle repnir work done by Doug
Spilzenbetger was by brush therefore the originnl work has a dilTerent sheen than the new
repair and it is highly visible. The color seem 10 match quite well but it needs to be
redone with a spray application.
1#9 Ceiling repair above the stairwell at the 3rd noor appears to be acceptable (Oct. 17.
1992).
1#10 These doors appear 10 have been repainted (Oct. 17, 1992). The finish Is still
unacceptable. These doors should be sanded, wiped down and then repainted. They
presenlly have runs, brush marks and dust embedded into the painL AI, this Is nOl a
marginal call it is quite noticeable.
1# II The telephone line was cut off by Doug SpilZenberger and slDpled to the telephone pole
at approxlmatcly 8" above ground (OcL IS, 1992). The line Is 10 be disconnected and
removed from the pole. TIlls is not aeceplDble as a completed item.
WEST SIDE OF ROOF:
113. Previously Completcd (Sept. 21, 1992).
1111, Previously Completed (Sepl. 21, 1992).
1#12. Previously Completed (Sept. 21,1992).
EAST SIDE OF ROOF:
113.
Previously Completed (Sepl. 21, 1992),
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Previously Completed (SepL 21,1992).
Previously Completed (SepL 21.1992).
SOUTH SIDE OF ROOF:
/13. Previously Completed (Sept. 21.1992).
/18 Previously Completed (SepL 21, 1992).
BELL TOWER
/13. Previously Completed (SepL 21, 1992).
1#4. ' Previously Completed. (including wood protection of copper flooring). Completed SepL
21.1992.
/15. Previously Completed (SepL 21.1992).
Additionally on OcL 17. 1992, Doug Spitzenberger did repair the copper valley identified to you by my
letter of October 16. 1992. This was accomplished by using some kind of caulk and does not fully
accomplish the intent of my leuer. We need some kind of safeguard as expressed in my letter before it can
be considered complete.
It should be noted that the conb'lletor has made an auemptto satisfy the conditions of project completion
but there are issues that require some special attention and eonsidemtions in order to complete in a
workmanlike manner.
The project in my interpretation is not complete.
Should you have any comments or considerations please ca11 our office.
Sincerely
@~~
Project Manager
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DEPARTMENT OF PUBLIC WORKS
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1820 JeHerson Streel
P.O. Box 1220
Port Townsend, WA 98368
(206) 385-9160
Gary A. Rowe, P.E.. Direc/or
Robert G, Nesbitt. P.E.. County Engineer
Att'n: Rikki Puetz
Queen City Sheet Metal & Roofing, Inc.
1711 Occidental Ave. So.
Seattle, WA 98134
29 October, 1992
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Project f CH0940
SUbj: CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS
AlA DOCUMENT G706A
I received the CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS yesterday and
find it to be lacking the "Supporting Documents Attached Hereto:"
1. Contractor's Release or Waiver of Liens.
Separate Releases or Waivers of Liens from Sub-contractors
and material and equipment suppliers, to the extent required
by the Owner, accompanied by a list thereof.
Additionally I want a release from the City of Port Townsend Utilities
indicating that all dump fees have been paid. Today I received a phone
call from Vera of the city of Port Townsend stating that there are
outstanding fees of: -Queen City $ BaS.03
-Envir-O-Tech $ 2412.12
2.
Please proceed with obtaining the appropriate documents so that we may
expedite the close-out of this project.
Sincerely, ,
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Project H8n8ger
C.O: DU8rte/Bryant
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DEPARTMENT OF PUBLIC WORKS
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Gary A. Rowe. P.E.. Director
Robert G. Nesbitt. P.E., County Engineer
1B20 Jefferson Street
1'.0, Box 1220
Port Townsend. WA 9B368
(206) 385-9160
Duarte Bryant
209 1/2 First Ave. S.
Seattle, WA. 98104
Alt'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Project No: CH0940
Subj: Damaged flashing
Dear AI,
Mr. Doug Spitzenberger the Project Superintendent for Queen City Sheet Mctal & Roofmg
was on site yesterday (October, IS, 1992). We went over the items identificd on the
Certificate of Substantial Completion as incomplete and he indicated he would start with
corrections to the paint on the access door today. Doug stated that he intends to do the
remaining items this coming weekend (October 17 & 18).
16 October, 1992
Doug stated he had already worked on:
1. He trimmed back the telephone line and tacked it to the pole ut
approximately S' off the ground. Doug stated that the phone company has
been requested to remove the remaininll section of line.
2. Doug stated he brought a lawn repair kit and reseeded the area of the
temporary handicapped ramp at the South end of the courthouse.
An additionaHtem of extreme concern to the Owner was observed yesterday by both Doug
and myself from the bell tower. The valley flashing directly west of the bell tower has a
hole in it approx. 10' down, as measured along the flashing, from the top of the dormer
ridge. This appears to be a nail hole. It was further noticed that this particular section of
valley flashing has an abnormal amount of dents in it.
I think it is quite reasonable to request replacement and/or repair with specific identification
toward WlUTllJlty issues. We believe the warranty should specify all future repair to the
valley flashing as wen as the interior of the building and its contents in the event of future
problems due to the deficiency of this vaney flashing,
Sincere1,Y ,
~~
Frank Hall
. Project Manager
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DUARTE BRYANT
MEMORANDUM
ARCHITECTURE
Date: November 5, 1992
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To:
Doug Spitzenberger ' Queen City Sheet Metal and Roofing, Inc.
NOV 5 1992
From: AI Bryant - Duarte Bryant Architecture
JEFFERSON c'uU'"
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Re: Jefferson County Courthouse - Reroofing and Masonry
completion of Correction List
After notice, by letter, from Frank Hall at the Department of Public Works there still appears to be a couple
of outstanding items. The following items relate to the correction list numbers:
General Items:
The painted ceiling in the County Prosecutors has been re.painted as noted but the repair work
done by Queen City has a different sheen than the original work and the patch is quite nDticeable.
Tho color match appears okay but the original painting was installed by spraying and the patch
is by hand brushing. The entire office ceiling must be re.palnted so that the finIshes match,
Before re-palntlng again please confirm with the Owner the actual specified or Installed gloss
texture of the original paint, I.e. flat, eggshell, or semi. gloss.
#10 The painted finish of the three (3) access doors to the roof are unacceptable. These doors have
runs, brush marks, and dust embedded Into the painted finish. Pleaso prepare these doors
correctly and re.paint. Doors will probably require sanding and complete wiping down prior to the
finish painting.
#8
# 11 The construction trailer telephone line is stili not dls.connected from the overhead polo. Please
discuss with the telephone company at once the removal of this 'simple little line'.
An additional Item has already been repaired but I am concerned about how long the repair will hold up.
The valley flashing lust west of the bell tower appears to have a hole In the copper flaShing, My
understanding Is that tho hole was filled with caulk. I reall:ze that tho loco lion Is difficult to gotto, but is
It possible to solder the holo? If not whot length of tlmo Is Queen City willing tD worront this caulking
work? Our Intent by using first class moterials and workmanship Is for a seventy-five to one hundred year
slate ond copper rODf,
We appreciate the efforts thot Queen City hos made to dote. Please correct these few remaining Items
so that this project can be completed. Should you have any questions pleaso foot free to contact thIs
office,
cc:
Frank Hall .. Jefferson county Dept. of Public WorkS
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
P.O, Box 1220
Port Townsend. WA 98368
(206) 385'9160
Duane Bryant
209 1/2 FlTSt Ave. S.
SeIlttle. W A. 98104
2 December, 1992
Au'n: Mr. A. E. Bryant
Ref: Jeff. Co. Courthouse Renovation - Phase IV
Project No: CH0940
Subj: Corrective Measures to Damaged Copper Valley Flashing.
Dear AI,
1 have previously requested correction to a copper valley installed during the rooling project at
the Jefferson County Courthouse by Queen City Sheet Metal & Roofing during the summer of
1992.
-Letter to Duarte Bryant dated 16 October 1992 (re: damaged flashing)
-Letter to Duarte Bryant dated 20 October 1992 (re: Project Status)
Following our phone conversation on November 5, 1992, you wrote a letter to Doug
Spitzenberger requesting their Intent to correct the problem with the new copper valley. 1 have
yet to receive any response from the contractor regarding our concern for this problem.
It should be noted that final acceptance of this project has not been and cannot be accomplished
untUthls correction Is resolved. Additionally this Is not a project warranty Issue ond Is not tol>e
referred to as such.
We ore going to exercise the owners' rights os outlined in the General Conditions for this contract.
Therefore you arc requested to notify the General Contractor that the Owner Is prepared to have
the corrective measures to the dam.1ged copper valley flashing accomplished In accordance with
Articles 2.4, and 12.2.4 of the Gcneral Conditions. The General Contractor Is to be notified that
the first seven-day period is In effect upon his receipt of your written notification. Day one (1)
shall be the first day following receipt of the letter.
We would prefer to have this item resolved without taking the above action but have not
received any response by the General Contractor acknowledging his Intent to or responsibility to
make the corrections necessary to furnish the owner with a 75 to 100 year roof.
Sincerely,
~J//
Frank Hall
Project Manager
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1820 Jefferson Street
Po. Box 1220
Port Townsend, WA 9836B
(206) 385.9160
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JEFFERSo-~ COUNTY
DEPARTMENT OF PUBLIC WORKS
Gal}' A. Rowe. P E. Dlfecror
Robert G. Nesbitt, PE.. County Engineer
Att'n: Al Bryant
Duarte I Bryant Architecture
209 1/2 First Ave. S.
Seattle. W A 98104
21 December. 1992
Ref: Jefferson County Courthouse Renovation
Phase IV - Project No. CH0940
Subj: Project Acceptance
Queen City was at the project site on Saturday December 19. 1992 and performed the
outstanding punch list items in an acceptable manner to the owner.
1.
2.
Paint the ceiling in the Prosecutors office.
Repair the hole in the valley metal northwest of the bell tower. This was
done by removing the plug, wire brushing the area clean. preparing the
surface with flux and then spot soldering the hole.
Repaint all three roof access doors.
Remove the telephone line from the service pole used to service their
construction trailer.
Replace broken slate tile above main entrance to courthouse.
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3.
4.
5.
All items remaining to be completed as of now are:
A. Billing for release of retainage,
B. Consent of Surety to Final Payment (AlA 0707).
C, Certified payroll from Hanson Electric
D. Affidavit of Prevailing Wages Paid for Hanson Electric.
E. Contractors Affidavit of Payment of Debts and Claims (AlA 0706).
Upon submiual of the above the owner is prepared to release the retainage on this project to
the Contractor.
It truly has been a pleasure to work with both DunrtelBryant, Architects and Queen City
Sheet Metal & Roofing. Inc. This has been an exceptional project with excellent
cooperation from both parties. Again, thank you for a project very well done.
Should you have any questions or comments please call our office.
Sincerely,
~/~
Frank Hall
EZ:) Project Manager
100Qf1 Recyclod Paper
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CONSTRUCTION
NOTICE
'IND AILIL <C <0> 1Uffi 'lI'IllI ~l)\LJ ~ IE IPIEffi~<O> N WIElL
(Effective May 4, 1992)
Monday morning May 4, 1992 Phase IV of the Jefferson County Courthouse Renovation
is to begin. Our contraCtor Queen City Sheet Metal & Roofing of Seattle will be moving
onto the site. The initial work stage will be delivery of and erection of scaffolding around
the entire perimeter of the building. Personnel protection is to be provided at all entrances.
Building security will be more vulnerable than usual with the scaffolding in place so each
def.iartment will be required to lock their windows during non-business hours.
For those departments having private restrooms you are requested to cover the windows
with paper for a vision screen. Should this pose an insurmountable problem please notify
Frank Hall prior to May 1, 1992.
Pllrking alon!! the huildine: (Franklin Street side) will be eliminated for the duration of this
pl1*ct. The remaining parking in this area is being reassigned in accordance with the
attached layout.
All questions, coordination, problems, complaints and or compliments reluted to this
project and its impact upon your operation are to be directed to Frank Hall ext. 353.
Frank Hall
Project Manager
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PROJECT PHI
Job No, CHO-940 (1-29,92)
Fax f 2010 ') 340 - o4"~
Job Name:
JEFFERSON COUNTY COURTHOUSl:'HtNOVA'IUN ...HUJt:c.;I....HA::;t: !-UUH
REROOFING AND MASONRY RESTORATION
OWNER:
Mailing Address:
Jefferson County Department of Public Works
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
FA:X# (206) 385-9172
Frank Hall
Primary Contact
A._ 5r.RLF
Secondary Contact
r::RllfJlf c,'F"1=".,!CJ
Back.up Contact
'/353
Office Phone 12061 385~
Home Phone (~ooI437.2S'17
1174-
Office Phone ('206) 385-~
Home Phone(Z<ll.) 73z-4A4A
Office Phone (:ul.) 31l5- '/f78
Home Phone (z",,) 3ll5-%/75
CONTRACTOR:
Prime Contractor: QUEEN CITY SHEET METAL & ROOFING, INC,
Address: 1711 Occidental Avenue South, Seattle, WA 98134
Project Manager: FRED J'errer
Job Superintendent: /)...,,,.... "" p, f:z ....,B..,..o!...r
12061 623.6020
Office Phone
FA:X#
Home Phone
Job Phone
Job FA:X#
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Sub.Contractor: ~c-:recH
Address:
Project Manager:
Job Superintendent: ~." I r-k,O<'/:.
Sub.Contractor:
Address:
Project Manager:
Job Superintendent:
Office Phone
FA:X#
Home Phone
Home Phone 4.'72.-Mn7
Office Phone
FA:X#
Home Phone
Home Phone
CONSULTANTS:
Architect: DUARTE BRYANT ARCHITECTURE
Address: 20911> FIRST AVENUE SOUTH SEAlTLE WA 98104
Project Manager: AL BRYANT
Office Phone 12061340.1552
F A:X # 12061 340-0412
Home Phone 12061 63B.2966
Office Phone 12061 889.2272
FA:X# 1206\ 822.7773
Home Phone (20m 827.5439
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Office Phone @!lLTI1..8.0744
FA:X# (20m 448.7994
Structural Engineer: PAl UN ENGINEERING
Address: 815 SIXTH STREET SOUTH KIRKLAND WA 98033
Project Manager: PAl UN
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Asbestos Abatement+' DAMES & MORE
Address: 2025 FIRST AVENUE 500 MARKET PLACE TOWER
SEAlTLE WA 98121
Project Manager: DAVE KELLER
Home Phone
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Jefferson County Courthouse
Renovation Project - Phase Four
Project No. CH.940 (1-29-92)
Pre-Construction Meeting
April 17, 1992
Page 1
C)
DUARTE BRYANT
PRE-CONSTRUCTION CONFERENCE AGENDA
PROJECT TITLE: JEFFERSON COUNTY COURTHOUSE RENOVATION PHASE
REROOFING & MASONRY RESTORATION
PROJECT NUMBER: CH-940 (1-29-92)
1. Project Title: The correct identification for this project is noted above and all correspondence
should be so referenced,
2, Project Personnel: The attached form lists all appropriate project personnel and their phone
numbers,
3, Communications:
a,
The primary channel of communications will be between QUEEN CITY SHEET METAL
& ROOFING, INC. ATTN: and DUARTE BRYANT, ATTN: Al BRYANT.
All official communication must pass through except as noted,
b, A copy of all correspondence should be sent to Jefferson County Department of Public
Works Attn: Frank Hall, P,O, Box 1820, Port Townsend, WA 98368,
c, All appropriate tefephone conversations, field directions and obSOlvations, etc, should be
confirmed In writing through the primary channels.
4, Coordination:
a, Representatives of the Owner aro available on generally a full time basis.
b, The Architect will make weekly sire visits,
c, Every two weoks a progross moeting shall be held on
At this meeting, such items such as job progress, forthcoming work, status of Change
erders and field quostions will be discussed and documented, Tho Architect will keep the
minutes of tho moollng,
d.
The Conlractor Should notify Iho Owner as 1m in ndvance as possible of any unusual
disruptions, noise, otc,
e,
Notice of each week's projected working hours will bo given at each projecl meeting.
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Jefferson County Courthouse
Renovation Project - Phase FOllr
Project No, CH-940 (1-29-92)
Pre-Construction Meeting
April 17, 1992
Page 2
DUARTE BRYANT
5. Emergency Procedures:
It is recommended that emergencies requiring ambulance, fire department or police assistance,
be coordinated with the Port Townsend Police Department. Their phone number (for
emergencies) is 911. This phone number shall be posted at all Contractor phones,
The contract provides that it is the Contractor's responsibility to take appropriate action to ensure
the security of property and safety of life on or adjacent to your construction site,
Should the Contractor find it necessary to call for police protection in the exercise of his
responsibilities, call the Police Department and ask for police assistance, In the event arrests are
necessary, under the terms of his contract with the Owner, the Contractor is authorized to give
such warnings and orders, to post such notices and to perform such other acts as deemed
necessary by the Contractor to meet the requirements of Chapter 7, Laws of 1969 (Criminal
Trespass Act).
6,
Fire prevention/Cleanup:
The project work area shall be maintained in a neat, orderly manner. Periodic inspections will be
made by the Owner to ensure proper procedures are being followed; the project will be shut
down In accordance with the specifications if they are not. All construction fires will be reported
immediately. The hallways and all adjacent areas will remain froe of construction rubbish at all
times, At no time will the Contractor impede the normal traffic flow in the building. The
Contractor is advised that there are fire alarms and smoke alarms in all buildings, II proper
procedures are not followed to Insure that these alarms not be set off and if the Fire Dopartment
responds to a call, the Contraclor will be charged for that Fire Department visit.
7.
Work Area:
The work erea Is limited and cooperation between the Contractor and the Own or is necessary for
either to conduct efficient operations. The Contractor has complote control over his staging area
and storing materials outside the assigned work area Is strictly prohibited,
Strict attention should be paid to maintaining roadways, walkways and loading areas with a
minimum of Interruption and wllh appropriate safety measures,
Construction parking Is to be off the project site and Is not resOlved,
8,
Security:
The Contractor was advised to lock his gang boxes and to lock tho gang boxos to some pm1 of
the building, The Contract was further advised that the Owner wlllnol pay for any lost or stolen
tools or equipment, Ho Is also expected to maintain the security of Own or's property, whore
appropriate, as It normally exists (1,0.. secure meas when not actively working, etc,),
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Jefferson County Courthouse
Renovation Project - Phase Four
Project No. CH-940 (1-29-92)
Pre-Construction Meeting
April 17, 1992
Page 3
DUARTE BRYANT
9, Submlllals:
a. The Contractor shall provide a Construction schedule within 10 days of the Notice 10
Proceed. The Contractor is advised that all changes requesting any time delays,
extended overhead, etc" will be tied into the construction schedule, No time delays will
be considered on any modification proposal unless it can be demonstrated that this has
in fact impacted the job schedule,
b, The Contractor will submit a schedule of values as early as possible, the firsl week 01
construction, if not before, But minimum of sevan days prior to initial submittal for
application for payment.
c. The Contractor will provide three copies plus the Contractor's required copies of all shop
drawings and product data information per the Specification for the Architect's review and
acceptance. If the Contractor requires a specific number of copies returned, he should
submit the appropriate number of extra copies, The Architect will review shop drawings
as quickly as possible, however, the Architect reserves the right to take two weeks to
review if necessary,
10,
As,bullls:
The Contractor will keep a set of record drawings on the site showing the as.built conditions, The
Architect will check these periodically for accuracy, This does not preclude the Contractor from
furnishing a final set of as.built drawings, All work in progress will be demonstrated on the as.
builts,
11. Changes In the Work:
Any changes will be Initiated with a request for a Cost proposal on a Change Proposal Request
form, The Contractor will submit his price with an appropriate cost breakdown as per outlined
In the specllications, Approval 01 the Change Proposal will generally Include an authorization to
proceed,
The Change Proposal Request will not be altered in any way without the Initials of all signatures
to the change, The Contractor or his subs will not cross out 'maximum' and leave the 'agreed'
price without the expressed approval of the Owner and the Architect. Should the Change
Proposal Request be altered by the Contractor or Subcontractor, without express approval, It will
be rejected,
The approved 'Change Ordor Proposal Request' will be Incorpomtod Into an official 'Chango
Orde", at which time the work can bo included on a pay roquost,
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Jefferson County Courthouse
Renovation Project - Phase Four
Project No. CH.940 (1-29-92)
Pre-Construction Meeting
April 17, 1992
Page 4
DUARTE BRYANT
12, Pay Requests:
a. The Contractor should provide a rough draft of the pay request with the percentage
completed marked, around the 25th of each month, for the Owner and Architect to review,
Percentages may be projected to the end of the month.
b. Pay requests must be provided on AlA documents G702 and G703 or in a format
acceptable to the Owner.
c. All pay requests, after the first request, must include waiver of mechanics lien from
subcontractors or sub-subcontractor and suppliers for the construction period covered
by the previous applications.
13, Project Closeout:
a,
Deficiency lists will be generated at or shortly each weekly site visit and the deficiencies
correction methods hall be agreed to prior to the Contractor or Subcontractors leaving the
job site that day. With good cooperation between the Contractor and the Owner, the
correction list will be minimal and completed in a timely manner,
b, All contract roquirements must be complete and include, but are not limited to, O&M
Manuals bound per Spec" approved permits for occupancy, etc. All warranty forms for
roofs, etc" must be on file,
d. The retalnage can be released thirty days after acceptance if the Contractor is diligent in
clearing up all liens and satisfying the State Tax Commission and Department of Labor
and Industries.
14, Other:
a. Asbestos Coordination: Discussed procedures for coordination between abatement
project and general construction project,
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PROJECT PHONE LIST
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Job No. CHO.940 (1-29-92)
JEFFERSON COUNTY COURTHOUSE RENOVATION PROJECT-PHASE FOUR
REROOFING AND MASONRY RESTORATION
Job Name:
OWNER:
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DUARTE BRYANT
Mailing Address:
Jefferson County Department of Public Works
1820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
FAX# (206) 385-9172
Frank Hall
Primary Contact
Secondary Contact
Back-up Contact
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CONTRACTOR:
Prime Contractor: QUEEN CITY SHEET METAL & ROOFING, INC,
Address: 1711 Occidental Avenue South, Sealtlt', WA 9B134
Project Manager:
Job Superintendent:
Sub-Contractor:
Address:
Project Manager:
Job Superintendent:
Sub-Contractor:
Address:
Project Manager:
Job Superintendent:
CONSULTANTS:
Architect: DUARTE BRYANT ARCHITECTURE
Address: 209'h FIRST AVENUE SOUTH SEATTLE WA 98104
Project Manager: AL BRYANT
Structurel Engineer: PAl LlN ENGINEERING
Address: 815 SIXTH STREET SOUTH KIRKLAND WA 98033
Project Manager: PAl UN
C)
Asbestos Abatement: DAMES & MORE
Address: 2025 FIRST AVENUE 500 MARKET PLACE TOWER
SEATTLE WA 98121
projocl Managor: DAVE KELLER
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Office Phone
Home Phone
Office Phone (206) 385-9160
Home Phone
Office Phone
Home Phone
Office Phone 1206\ 623.6020
FN<#
Home Phone
Job Phone
Job FN<#
Office Phone
FN<#
Home Phone
Home Phone
Office Phone
FN<#
Home Phone
Home Phone
Office Phone (206) 340.1552
FN<# (206) 340.0412
Home Phone (206) 63B.2966
Offico Phone (206\ 889.2272
FAX# (206\ 822.7773
Home Phone (206\ 827.5439
Home Phono
Office Phono {gQill 728-0744
FN<# (206) 448-7994
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Commissioners' Meeting Minutes: Week of Marcb 23, 1992
Page:
Gene Seton, Discovery Timber Company. staled that he feels the County and the public have no right
to this right.of-way. The people that own property In such a plat own the easements in the pial for
their use. Commissioner Brown asked what can be done in lIle interim until this ordinance is adopted
to handle requests from property owners? Mark Huth suggested that Gene Seton meet with Bob
Henderson of Public Worles and bimself and sellle his issue.
Discussion 01 300 Foot Extension of North SandY Shore Road: Gary Rowe reported
thai the Public Works Department has a request from 8 propeny owner (Mr. Hoff) on North Sandy
Shore Road that 8 portion of the road that is currently not being maintained by the County be placed
on a maintenance program. A person that lives at the end of the road feels that if this portion of
Ihe road is widened (to the same width as the rest of the road) and maintained by the County it
would increase the traffic using the road. There is a 30 foot right-of-way which is about 10 to 12
(eet wide.
Renee Talley, A'iSlstant to the Public Works Director, reported that all of the neighbors except the
one at the very end of the road want the road widened and maintained. Commissioner Brown moved
to approve the requesl 10 add',300 feel .I'the end o( Nonh Sandy' S~ Road to Ihe Couot'y Road.
:\LOg.~ Commissioner Wojt seconded the motion which carried by a unanimous vote.
PURCHASE AGREEMENT re: Tarhoo }'roo..tv: Slale DeDar1menl of Natural
Re,.ourcts: Carter Breskin reported that this agreement 10 sell 8 piece or County property to the
Stale Department of Natural Resources has been reviewed and approved by the Prosecuting Attorney.
This property Is localed adjacent to a oalure preserve the DNR owos on Dabub Bay. H. J. Carroll
has removed the "for park purposes" condition of the agreement because wording has been added thai
Ihe money received from the sale o( this property will be put into a special fund (or improvements
10 County owned amateur athletic fields or for improvements to the properly where athletic events
are held. The money (rom this sale wlll be placed In a special fund sel up for this purpose.
Commis.,ioner Wojl moved 10 approve Ihe purchase agreement wllh the Stale Departmenl o( Natural
Resources. Commissioner Brown seconded the molion which carried by 8 unanimous vole.
FACILITIES MANAGEMENT
Ro S rl e efTeno Caunt Com un ten Cou ('II e" Cou t ert (')
he Uud for the CAe Self Sumdent'Y Prnlet'C: Roy Springer cnme before Ihe Board 10 dhiCUSS the
CAC Sclf Sufficiency project. He explained Ihe .rea. of consideration (or thl. projecl are I) need
(or project, 2) Integrlly of Ihe program, 3) location for Ihe projecl, and 4) communlly supporl (or the
projecl. A requesl I. being made 10 the County 10 lea.. the properly nece....ry (or this projecl to
CAC. They h.ve Identified properly In the area of Cherry Slreel, 0(( Old Anderson Lake Road (In
the Irondale Orchard Tract.) for Ihe 16 .Ingle (.mily realdentlal unil' and a day care cenler (al a sile
althe comer of We"l Vailey Road .nd Cherry Avenue). The area I. cureentiy residential. The need
has heen delennlned Ihrough Ihe 1I0u.lng Needs Survey done by Ihe CAe. This program wlil be
handled through CAe. There Is community supporl for Ihe projecl which Is Indic.ted by letlers (rom
the Pori Hadlock and Pori Townsend Olambers of Commerce,
Commissioner Wojl ..ked what Ihe legal ramiflcntions of Ihis request are? Mnrk Hulh reporled th.t
Ihe requeal is (or .n option to le..e the Counly property (or Ihls projecl. This opllon is · proml.e
that Ihe County will .gree 10 con.lder Ihl. lease. The option can be granted contingent on certain
conditions being mel Dnd If tho.. condilions Dre nol met Ihen the propeny would nol be lea..d.
Commi.sioner Brown moved 10 apprnve Ihe option 10 leD.e properly to Ihe ClailDm Je((enon
Communily Action Council for the properties a. Ihey hDve identified as a pan o( their scl( sufficiency
project. Commls.,loner Wojl seconded the motion which carried hy a unanimous Vole.
Retommenllallon tor RId Awardl Courthouse Roof Proleel' ArchlleclUral Projects
Inspeclor Fr.nk lIail reported Ihal the Inw bidder nn th. Courthous. Roo( projecl has requesled 10
b. removed from con.lderotlon becous. Ih.y (oiled 10 Include sales lax in their bid, It Is not clear
If th. soles lax wos or woa not included, Ther. hove been 0 number of iSlues regording this bidder
and Frank Hall recommended Ihollh. bid b. aw.rded 10 th. next low bidder which was Queen Clly
Roofing.
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DUARTE BRYANT
April 14. 1992
,\" ""1. ".,11
Queell Cily Sheet Metal and Roollng Inc.
1711 Occidental Avenue South
Seallle. WA 98134
Alln: Mr. Rlkkl Pu9\z
Re: Jefferson County Courthouse Renovation Project .Phase Four
Reroofing and Masonry Re!llorallon Project No, CHO.940(1.29-92)
NOTICE TO PROCEED
Dear Mr. Puetz
Thlc IlIlIer I; your official Notlr.:a tn Prrr.ARCl wnh lhn wnrk no lhe subJIlCt project and sh<lll ~ \lff~1ve
commencing Mey 4, 1992. The contrll~1 It...lxNl~ approved and your executed copy is aIIsch8d w~h
this notice to proceed. No actual ane wor\< wUI be permlltod prior 10 May 4, 1992. Per your bid proposal
your contract time Is for 126 calendar days stattlng on May 4, 1992. Substantial complelion therefore
shall be compl9\ed by September 6.1992.
Per our pltUl1t! "'(J,'ve,'satiol) last weok we have agreed 10 havll the project Pro.Corn:truction mooting
Friday April 17, 1992 at 9:00 AM althe Jefferson County Courthouse, Department 01 Public Wor\<s Office.
I am looking forward to meeting and working with the Quean City project team members. The purpose
of this moeting Is to discuss tho following (but nOl limned to) items:
Project Personnel
Communications
Coordination
Schedule
Payment Process
Record Drawings
Security
Work Area
Emorgency Procoduros
Fire Prevention/Cleanup
Project Closeout
Should you hBvo any questions pleBso contact this offlco.
Slnoorel)l,
DUARTE BRYANT ARCHITECTURE
~E~~a~~
Partner
cc: Fronk HolI . Jofferson County Dopartmont 01 Publlo Works
enclosure
11!'t', r",1 ',,"th
'"...11111', w.I'.IIIIlIllhn "HlIli
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ARCHITECTURE
DUARTE BRYANT
FACSIMILE TRANSMITTAL
To:
FAX:
Attn:
JEfIn&sow ca.~", O""..'~kIG~~S
(:lob I aes- '11'1..
flAl.tlC. "/:lu...
Job No: ~IS.o
Date: 4.IS~'2.
Re: ..)Ef:Fr- -... t'),.,...,.., Q......-.."'( ~ Cblc...,UOIloIt
Oato No. D..otlptlon
4-14
Remarks:
If you did not receive nil pages Indicated, plesso cnll: (20BJ 340-1552
Copy to:
av.l.z ~
20gY, FIr1t South
Slim., W..klnato" 08'0.
{20S\3.0.'SS2
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CONSTRUCTION
NOTICE
'!I'({]) An.n. <C((J)1U~'II'IHI({J)1lJ~lE JFlIE~~((J)NNIElL
(Effective August 24, 1992)
Monday morning August 24, 1992 Phase IV of the Jefferson County Courthouse
Renovation will make it necessary for us to temporarilv cease the use of the entrance 1 exit
adjacent to the basement restrooms. This door will not be locked so as not to interfere with
emergency exit requirements. We are requesting all personnel to cooperate with the
contractor by not using this entrance / exit for safety reasons. Once the scaffolding work is
completed the signs will be removed and the access will be restored to normal use.
Our contractor will be having the scaffolding in that location changed so that they can do
some work on the boiler stack. Signs will be placed both inside and outside the building
directing people to use the ramped entrance / exit at the north end of the building.
It should also be noted that we anticipate the work on this project being completed by
September 20, 1992. This includes de-mobilization and clean up.
All questions, coordination, problems, complaints and or compliments related to this
project and its impact upon your operotion are to be directed to Frank Hall ext. 353.
~~
Fronk Hall
Project Manager
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375298
STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of
MAkl' t G,~[lOURY
v:;:FERS(;~ t,OUliIY :.lIlJ1TCR
Bl\C\\ \Ol'\ L~PUTY
RESOLUTION NO. 104-94
x
Vacation of a Portion
Of Old Hadlock Road
x
x
WHEREAS, the Jefferson County Hearing Examiner held a public hearing on the road vacation
petition submitted by Jefferson County with respect to the vacation sct forth in "Intent to Vacate", Jefferson
County Resolution No. 83-92; and
WHEREAS, the Jefferson County Hearing Examiner considered testimony of the public, comments
from applicable departments, agencies and offices, and recommendation from the Jefferson County Public
Works Department and Jefferson County Planning Department at the public hearing; and
WHEREAS, the Jefferson County Hearing Examiner determined at the public hearing that the public
will benefit from the vacation of portions of the roads and such vacation complies with the Jefferson County
Comprehensive Plan and other applicable plans, policies or ordinances; and
WHEREAS, the Jefferson County Board of Commissioners considered said Hearing Examiner's
report of the public hearing and his recommendation for the vacation request and hereby adopts the Findings
of the Jefferson County Hearing Examiner dated October 28, 1992; and
WHEREAS, it appearing to the Board of County Commissioners that notice of hearing has been
posted and published for the time and in the manner provided by law, proof of such posting and publication
being now on file herein, and said Board having the other evidence adduced and being fully advised in the
premises, does now find and determine that the public will be benefited by the vacation thereof;
NOW THEREFORE BE IT RESOLVED, and it is HEREBY ORDERED: that the portion of Old
Hadlock Road, County Road No.527109, being 30 feet in width and 575 feet in length lying southerly of the
southerly limits of the right of way of Lopeman Road, County Road No, 528409, BE, AND THE SAME IS
HEREBY VACATED AND ABANDONED pursuant to RCW 36.87.140.
ORDERED thiS~ay of - ~ 1) rt PAM- &-vr ,1994.
JEFFERSON COUNTY
D OF COMMISSIONERS
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JEFFER~iiN COUNTY
DEPARTMENT OF PUBLIC WORKS
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1820 JeHerson Street
PO, Box 1220
Port Townsend, WA 98368
(206) 385-9160
Gary Rowe. P.E., Director / County Engmeer
MEMORANDUM
TO: Board of County Commissioners
FROM: Gary Rowe, County Engineer 6f!-
DATE: September 6, 1994
SUBJECT: Vacation of a portion of Old Hadlock Road
In 1992, Jefferson Count}' proposed vacation of a portion of Old Hadlock Road lying
between Lopeman Road (County Road No.528409) and Promwell Road (a private road).
The Board approved the vacation and the conditions recommended by the Hearing
Examiner. Those conditions were as follows:
1. A trail suitable for walking and bicycling be provided outside the travelled
way of Chimacum Road; and
2. Lopemans dedicate right of way to the County along Lopeman and
Chimacum Roads.
These conditions have been met. In addition, the portion of Old Hadlock Road for
which vacation was approved has been scarified and blocked.
The Resolution of Vacation will remove this portion of the road from the County Road
Log.
100% Recycled Poper
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OCT 30.1992
JEFFERSON COUN'
r:lUBLCJlI'PlCE'O'F'THE HEARING EXAMINER FOR JEFFERSON COUNTY
RE: Street Vacation
Application of Jefferson
County to vacate a
portion of Old Hadlock
Road.
)
)
)
)
) FINDINGS, CONCLUSIONS,
) AND RECOMMENDATION
)
)
SUMMARY OF PROPOSAL AND RECOMMENDATION
Propo....: Jefferson County is seeking to vacate that portion of
Old Hadlock Road between Lopeman Road, a county road, and
promwell Road, a private road, lying approximately 575 feet south
of Lopeman Road.
Reoommendatlon: Approval, subject to conditions.
FINDINGS OF FACT
BACKGROUND INFORMATION
Applicant: Jefferson County
Appllcant'.Addre..: P.O. Box 1220, Port Townsend, WA 98368
Name or Street: Old Hadlock Road
Street Loaatlon: Between the south line of the right-of-way for
Lopeman Road and the north line for the easement for Promwell
Road, in the vicinity of Hadlock.
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Legal Description: A portion of the Northwest Quarter of the
Northeast Quarter of section 11, Township 29 North, Range 1 West,
W.M.
Description and Hiator,. of Street: Old Hadlock Road is an unplatted
public road that has been in existence for about 100 years. The
area that the applicant seeks to vacate is 30 feet wide and 575
feet long. It lies between Lopeman Road and Powell Road, just
north of Elkins Road. Old Hadlock Road generally lies west of
Chimacum Road. It intersects and terminates at Chimacum Road at
points about equal distance to the north and south of the area
that the County proposes to vacate. It also touches on Chimacum
Road directly across from Elkins Road.
Description and Purpose of Requeat: Jefferson County is seeking to
vacate this section of the right-of-way as part of a plan to
vacate other sections of the right-of-way for Old Hadlock Road in
order to eliminate what it considers to be a condition that can
pose a danger to vehicular traffic in the area across from Elkins
Road where Old Hadlock Road touches upon Chimacum Road. The
County proposes to widen and improve Chimacum Road in the
vicinity of the area of Old Hadlock Road that it proposes to
vacate.
PROCEDURAL INFORMATION
AuthorlzlngOrdlnances: Jefferson County Street Vacation Ordinance
(Ordinance No. 3-85 as amended by 04-0617-91).
Hearing Date: October 6, 1992
Notloel:
Mailed:
Posted:
Published:
September 26, 1992
September 15, 1992
September 23 and 30, 1992 (Port
Townsend Leader)
Site VIsit: October 6, 1992
J.ff....on County
Street Vacation Application
Flndlngl, Conolullonl,
and R.eomm.nclatlon
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Testimony:
Eileen Simon, Jefferson County Public Works Department, presented
the Public Works Department Report and Recommendation.
Robert Nesbitt, Jefferson County Public Works Department, County
Engineer, testified to the following: The County is involved in
this request because the County hopes to correct what it
considers to be a dangerous situation at the intersection of
Chimacum and Old Hadlock Road near Elkins Road. The most recent
traffic count the County has for Old Hadlock Road was done in
1989. It indicates that about 100 vehicles per day were
travelling on the road. The count was measured at both ends of
the road. The County has been in touch with the people
responsible for people providing school bus service in the area
and they indicated that they have no objection to the request.
Elsie Lopeman, adjacent property owner, testified to the
following: The portion of Old Hadlock Road that the County seeks
to vacate runs through her property. Her property bounds it on
both sides. The road is a dangerous one. There have been
numerous accidents on it. she does not believe that it is a
widely used road. Vacating it would better serve the public than
allowing its continued use.
Douqlas Jovce, Old Hadlock Road resident, testified to the
following: He lives at the south end of Old Hadlock Road, but he
owns property on both ends of it. He uses it frequently to get
from his residence to the property at the north end of the road.
It is used by other people living along it as well. People use
it for walking, including walking to the little league field east
of Chimacum Road just eouth of Elkins Road. Closing the road off
to public use would force people onto Chimacum Road. The speed
on that road is 50 miles per hour. Requiring people to use this
road could create a dangerous situation for walkers. (Mr. Joyce
also submitted a petition in opposition to the vacation into the
record. He read the petition into the record. The petition has
been identified as Exhibit No.4.)
wayne Moran, Old Hadlock Road property owner, testified in
opposition to the request. He testified to the following: He
owns an antique business between Hadlock Road and Chimacum Road.
Both roads provide access to his business, and his customers use
both roads. Vacating the road as proposod could force his
customers onto Chimacum Road, including thoso customers who walk
Jerrenon County
Street Vaoatlon AppllCllltlon
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Finding., Conolu.lon.,
and Reoommendatlon
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to his store. He believes that this would create a dangerous
situation. Chimacum Road is a fairly narrow road. People drive
fast on it. It does not have sidewalks or bike paths. He will
not let his daughter use Chimacum Road because it is so
dangerous. He believes that if the County wants to vacate Old
Hadlock Road, it should improve Chimacum Road with
bicycle/pedestrian paths before it vacates the road and
eliminates the only safe route for walking and bicycling in the
area.
Ex"ibi":
1. Public Works Department Report and Recommendation
2. Map Showing Portion of Road Proposed to be Vacated
3. Map Showing Proposed Improvements to Chimacum Road at its
Intersection with Old Hadlock Road
4. Petition in Opposition to Vacation
Sa. Letter Dated September 21, 1992, From Hayden Development,
Inc. to Eileen Simon, Jefferson County Public Works
Department, in Opposition to Vacation
5b. Letter Dated September 28, 1992, From Hayden Development,
Inc. to Robert Nesbitt, Jefferson County Public Works
Department, in Opposition to Vacation
6. Letter Dated September 27, 1992, From Robert Smyth to
Jefferson County Public Works Department in Opposition to
Vacation
FINDINGS AND CONCLUSIONS
To be approved, the proposed vacation must be consistent with the
review criteria established in Section 5 of the Jefferson County
Road Vacation Ordinance (Ordinance No. 3-85, as amended by 04-
0617-91). A copy of this eection is attached to this
recommendation, identified as Exhibit A, and, by this reference,
incorporated herein. The Hearing Examiner has reviewed the
proposed vacation and the evidence of record with regard to their
criteria and makes the following findings and conclusions:
Jeffenon Count)'
Street Vacation Application
. 4'
Flndln;., Conelu.lon.,
and Rellommendatlon
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1. The proposed vacation complies with the Jefferson
County Comprehensive Plan and other applicable plans,
policies, and ordinances.
The consistency of the proposal with the Comprehensive Plan
is analyzed in the Planning Department comments to the vacation
request. Those comments are set out in their entirety in the
Public Works Department Report and Recommendation (Exhibit 1).
The Hearing Examiner hereby adopts the analysis of the Planning
Department with the following changes:
Transportation Development Policy 13 states, in part, that
roads should not be vacated when such routes can effectively be
used for trails or pathways. As is stated below in paragraph 5,
Old Hadlock Road is being used now by people for walking and
bicycling, and it can continue to serve that function in the
future. Therefore, the right-of-way should not be vacated unless
either provisions are made to provide an alternative route to
people to use for walking and bicycling that is as safe as Old
Hadlock Road or an easement for walking and bicycling purposes is
preserved within the right-of-way. This recommendation includes
a condition which would require the County to either provide an
alternative route for walking and bicycling or to preserve and
maintain an easement for walking and bicycling within the right-
of-way of Old Hadlock Road.
2. The right-of-way is not needed for area circulation or
for future use.
The right-of-way is not needed for vehicular circulation.
It is used for that purpose by 100 or so vehicles per day, but
those vehicles do have an alternate route, Chimacum Road.
Vacating this portion of Hadlock Road would not eliminate access
to any property.
3. The effectiveness of fire, medical, law enforcement, or
other emergency services will not be impaired.
Neither the Fire District nor the Jefferson County
Sheriff/Emergency Services made any response to the request.
Therefore, the Hearing Examiner assumes that they are not
concerned that vacating the right-of-way would impair the
effectiveness of emergency services.
Jerrenon County
Street Vacation Application
Flndlna., Conclu.lon.,
and Recommendation
. S.
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4. The right-of-way cannot be effectively used for a
utility corridor, or, if it can be, appropriate
easements have been preserved.
puget Sound Power and Light does not have any electrical
facilities within the area proposed for vacation. Jefferson
County Public Utility District No. 1 did not respond to the
request. Therefore, the Hearing Examiner assumes that it has no
objection to the request. Port Townsend City Utilities submitted
a statement stating that it has a water line along Lopeman Road
but does not foresee a need for one along the area proposed to be
vacated.
5. The right-of-way cannot be effectively used for a trail
or pathway, or, if it can be, appropriate easements
have been preserved.
The unrefuted testimony given during the hearing compels the
Hearing Examiner to conclude that Old Hadlock Road, including the
area the applicant proposes to vacate, is fairly heavily used for
walking and bicycling by people in the area. Both Mr. Joyce and
Mr. Moran testified that the road is heavily used by bicyclists
and walkers for recreation and other purposes. They testified
that people use Old Hadlock Road as an alternate to Chimacum Road
to get to the little league field on the west side of Chimacum
Road. The unrefuted testimony given at the hearing also compels
the Hearing Examiner to conclude that Old Hadlock Road provides a
safer route for walking and bicycling than does Chimacum Road.
Again, both Mr. Joyce and Mr. Moran testified to this. They both
testified that walking or bicycling along Chimacum Road can be
dangerous because cars travel 50 or more miles per hour along the
road and there are no sidewalks or bicycle pathe along the road.
Mr. Moran testified that he believes it is so dangerous that he
will not allow his daughter to walk along or ride her bicycle
along the road. Neither the County nor Mrs. Lopeman, the
abutting property owner, refuted this testimony. The County does
not have any present plans to provide a sidewalk or bicycle path
along Chimacum Road. Based on the conclusions that Old Hadlock
Road is used for walking and bicycling and that Chimacum Road is
not safe for either, the Hearing Examiner is compelled to further
conclude that an easement for walking and bicycling must be
preserved within the right-of-way until such time as Chimacum
Road is improved with a sidewalk or bike path or a combination of
the two. Therefore, this recommendation includes a condition
that requires the County to preserve and maintain such an
easement.
.reHenon Count)'
Street Vacation Application
.6.
Flndlng8, Cenclu8Io.~..
and Recommendation
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6. The right-of-way does not abut a body of salt or fresh
water, or, if it does, the vacation is being sought by
a public authority for a public purpose or the abutting
property is zoned industrial.
The right-of-way does not abut a body of salt or fresh
water.
7. The proposed vacation will not land lock any parcel of
property.
All of the property that abuts the area that the County
seeks to vacate is owned by a single owner (Lopeman). The
property owned by Lopeman will continue to have access from both
Lopeman Road and Chimacum Road.
In addition, to requiring street vacations to meet the criteria
of Section 5, the Street Vacation Ordinance requires street
vacations to meet the compensation requirements of Section 6.
The Hearing Examiner has reviewed the proposed vacation and the
evidence of record with regard to this requirement and makes the
following findings and conclusions:
It is the Hearing Examiner's understanding that Lopeman will
compensate the County for the right-of-way if the vacation is
granted. It is the Hearing Examiner's further understanding that
the compensation will consist of the dedication of land along
Lopeman Road and along Chimacum Road. According to the County
Assessor's Office the area that the County proposes to vacate has
an assessed value of approximately $1,925.00, and that the area
along Lopeman Road that Lopeman would dedicate to the County has
an assessed value of $1,440.00, and the area along Chimacum Road
that Lopeman would dedicate has a value of $800.00. The total
value of the areas that Lopeman would dedicate to the County is
greater than value of the area the County propoees to vacate.
Therefore, the Hearing Examiner concludes that compensation
meeting or exceeding the requirement of Section six will be
satisfied.
RECOMMENDATION
Based on the findings and conclusions above, it is the
recommendation of the Hearing Examiner that the Board of County
commissioners APPROVE the application of Jefferson County to
vacate that portion of Hadlock Road between Lopeman Road and
Promwell Road, subject to the following conditions:
JoDol'llon County
Streot Vaoatlon Applloatlon
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and Rooommondatlon
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1. The County shall preserve and maintain an easement within
the right-of-way that allows access by the public for
walking and bicycling. The easement need not be any wider
than is reasonably necessary for walking and bicycling
purposes. The terms of the easement shall state that the
County shall be responsible for maintaining the easement in
good condition for walking and bicycling. The terms of the
easement shall further state that the easement may be
vacated only upon a showing by Jefferson County that
Chimacum Road has been improved with a sidewalk/bike path in
the vicinity of the area proposed to be vacated. The
easement shall further state that it may be vacated only
after a public hearing.
2. Lopeman, or its successor in interest, shall dedicate to
Jefferson County fee title to 20 feet of right-of-way along
Lopeman Road and 10 feet of right-of-way along Chimacum Road
in Tax Parcel No. 901111019. The dedication shall be
granted to Jefferson County by Statutory Warranty Deed
before the vacation becomes final.
DATED this ;Z~<< day of October, 1992.
A copy or notice of this decision was transmitted on the )b ~
day of October, 1992, by the Jefferson County Public WorkS----
Department to the following:
Elsie Lopeman
170 Lopeman Road
Hadlock, WA 98339
Douglas Joyce
990 Old Hadlock Road
Hadlock, WA 98339
Wayne Moran
760 Chimacum Road
Hadlock, WA 98339
Jeffenon County
Street Vaeatlon Application
.8.
Flndlns., Conalu.lon.,
and Recommendation
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Robert Smyth
6511 27th NW
Seattle, WA 98117
William Promisel
Hayden Development, Inc.
10 Montgomery Court
Port LUdlow, WA 98365
Jeffenon County
Street Vacation Application
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FlndlnK., Conalu.lon.,
and Reoommendatlon
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PETITION TO DENY Vt,..!A'rION OF OLD HADLOCK
!{:Ji>.I; :! 'j:c 'll 'JC)
This vacation proposal is based on [LC..". ')6.8'(.010 '"hich "t"t.":,
that when a cOW1ty road becomes USELi~S:" it; may ill: abanrlon"d.
',~e the W1dersie,ned respectfully re'luc::t that thi:: pr-oln~:al f'.),'
vacation of one of our county roads be denied bec',usc '.'/8 'io n')t
believe that this road is useless. This road is in daily U~~ bJ-
Pedestrians
Joggers
Cyclists
Riders of horses and ponies
The Chimacum High School and Elementry School buses
The United states Postal Service
Users of the little league field. Jeff. Co. Jail and recyclcying
center
By drivers as a less heavily traveled route fr-om Hadlock t::> Ch~Ir.'~cum
and from Chirnacum to Hadlock.
If this cOW1ty road is vacated we and our' children ',',ill 1:,' ('Jl'".,d
to use the very busy and narrow-shouldered C himacum Had lock it i ''''':/.
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PETITION TO DENY -~,',0A'rION OF' OLD HADLOCK
'f l~ :,'71 D9
This vacation proposal is based on H.C.!/. ')6.8'1.0l0 "Ihich ::t,.t,,:;
that when a county road becomes USi-:l,ES:j it may he alJanrhni:<l.
'tIe the W'ldersigned respectfully re'luest that this pr'op')sal r'jr
vacation of one of our county roads be denied because ','Ie rio n')t
believe that this road is useless. 'l'his road is in rlaily u::', Ly-
Pedestrians
Joggers
Cyclists
Riders of horses and ponies
The Chirnacum High School and Eleffientry :';choo 1 bu,:es
The United States Postal Service
Users of the little league field, Jeff. Co. Jail and recyclcying
center
By drivers as a less heavily traveled route from Hadlock to Chirnacum
and from Chimacurn to Hadlock.
If this COW1ty road is vacated we and our children "Ii l L \>, f"')I.,,::.:
to use the very busy and narrow-shouldered Chimacum Hadlock HL~ay.
NAME PLEASE PRINT ADDRESS SIGNATUF<l-:
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PETI'l'ION TO DENY VIICATION OF OLD HADLOCK HOA\l;"'COUN'rY liO!.!) '/ ';:~'( 1 ()~i
This vacation proposal is based on H.C.:I. '36.87.010 '/lhieh ~;t',V"~;
that when a county road becomes USELl';S:" it rmlY be ab'Jnd0n(:rl.
lie the undersigned respectfully request thwt th i:: l,r'()p),,',l l",r'
vacation of one of our county roads be denied because, '.'1(: do li')t
believe that this road is useless. This road is in daily us~ hy-
Pedestrians
Joggers
Cyclists
Riders of horses and ponies
The Chimacurn High School and Elernentry School bu::.;,,:;
The United states Postal Service
Users of the little league field. Jeff. Co. Jail and reeyelcying
center
By drivers as a less heavily traveled route from Hadlock to Chim~cum
and from Chimacum to Hadloclc.
If this county road is vacated we and our chi Idr'en will b" f'or'ced
to use the very busy and narrow-shoulder"d Chimacum H?1dloek Hiway.
ADDRESS
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PETI'l'ION 'ro DENY V1\CATION 01-' OLD HAiJ],Ocr; !<O/d)';-"CUUN'ry IWAI):: :,."(10')
This vacation proposal is based on R.C.1. 36.87.010 which ~\;~t0S
that when a cOW1ty road becomes USELE::'::; it may be !ibnndon.:<l.
lie the W1ders igned respectfully r'Hlu8st that th i:; propx;H 1 !")!'
vacation of one of' our county roads b" denied bccuuse we do nJt
believe ,that this road is useless. This ['oad L: in ':aily u:;,:. :'Y_
Pedestrians
Joggers
Cyclists
Riders of horses and ponies
The Chimacum High School amI Elementry :;chool bUr)',s
The United States Postal Service
Users of the little league field. Jeff. Co. Jail and recyclcyine
center
By drivers as a less heavily traveled route from Hadlock to Chimacum
and from Chimacum to Hadlock.
If this cOW1ty road is vacated we and our children will b(, fo['cr,d
to use the very busy and narrow-shouldered Chimacum Eadlock lii'.'lay.
NAME(PLEASE PRINT) ADDRESS SIGNATURE
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Affidavit of hlolication
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COtJN. 'I'uF'JEI'FERS ". ,:,
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.' RESOLUTION NO, 83-92
. 'An Intent to Vacate x , '
A County Road Right 01 Way: x
Old Hedlock Road x
WHEREAS, elter due consider-
ation, h appears to this Board 01 ~ounty
Commissioners that It ,Is not In the
public Interest to retain as county road
right 01 way the portion 01 the Old
Hadlock Road, County Road Number
527109, described as follows:
Thar portion' of the Old Hadlock
Road, County Road No.5271 ~9, being
30leet In width and 575leet.n length
lying aoutherly olthe southerly Iimlls of
the right ot way of Lopeman Road,
County Road No. 527109,
and In contamplation 01 the lan-
guage olthe statute R.C,W, 36,87,01 0,
same Is useless, '
NOW, THEREFORE BE IT RE-
SOLVED, and the County Englnser Is
hereby directed to exemins said road
and raport his opinion as to whsthsr
this county rosd right of way should be
veceted end ebendoned end all othsr
lacts, matlers end things which will be
ollmportence to the Board, and that
such report. be lIIed es soon as pos-
sible. The hearing date for the pro-
posed vacation Is Monday, October 0,
1992, at the hour of 12:00 noon, with
the Jefferson County Hearing Exam.
Iner in the Public Worke Conference
Room, Courthouse, Port Townssnd,
Washington,
APPROVED THIS 14th DAY OF
SEPTEM8ER,'1992,
BOARD OF
JEFFERSON COUNTY
COMMISSIONERS
Larry W, Dennison, Cholrman
B"Q, Brown, Membar
ATTEST: .
Lorna L, Delaney
Clerk 01 the Board 1765 9.30
5T ATE OF W A5HL'IGTON)
5S
COUNTY OF JEFFERSON)
FRANK W. GARRED, being sworn, SJ}'S he is the publisher
of the Port TO\47l.Scnd Jefferson County Le.3dcr. 11 wcckl)'
ncwspnpcr which h:1.S been established, published in the
English bnguagc and circulated continuously as a weekly
newspaper in the town ofPon TO\4nsend ins.:t.id County md
State, and for general circulation in said county for more
than six (6) months prior to the cbte oflhe flfst publication
oflhe Notice hereto attached, and that the said Pan TO\l,nsend
Jefferson County Leader was on the 27th d3Y of June 1941
approved as a legal newspaper by the Superior Coun of said
Jcffcrson County and that annexed is a true copy of the
ReSOlution #83-92
as it nppcmcd in the regular and entire issue of said pnpcr
itself not in a supplement thereof for B period of
~consccuti\le weeks, bet::iMing on the 23 rd
dnyofSeptember .19--21"nndendingonule
3 0 th dnyof September , 19.2L, nnd
that said newspnpcr wn... regularly distribuled to its subscrib.
ers during all of this period. nUll the full nmolUlt of
S 81 . 90 hllS been pnid in full,llllJl~ n~ 0~1IlK
per column inch for encl ' errioo. . 30
Subscribed nnd 'wom 10 before me Uli. 30th
September ,19-21-,
'7 " f , -, 1/// I
l- {,..: I~( r"c;( ,Y ~"I";'f
NOlnry Publie'inJnnd for the Slnle ofWlIShinglon,
r..,lding nl Port Ilnd1ock,
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September 27, 1992
Jefferson County Department Of
Public Works
County Courthouse
Port Townsend, Wa. 98368
6511 27th N.W.
Seattle, Washington
9811 7
Re: Vacation of a portion of Old Hadlock Road between
Promwell Road and Lopeman Road
Gentlemen:
We have been out of state on business and hope that our
objections to the vacating of the above portion of road will
be duly registered at the Hearing.
We own Lots 3 & 4 of the Lopeman Short Plat and object
to the above on ~he grounds that future commercial activity would
be severely curtailed. To eliminate tru~ks turning onto our
property from~e highway, our lessee uses the Old Hadlock Road
to gain enterance to the property. If the approach to the area
is vacated, then trucks will be forced to make a greater than
90 degree turn off Lopeman Road. This would eliminate any
future commercial development that would require semi-truck
pickup or deliveries. The alternative for such trupk deliveries
would require an approach through the business district and past
private homes. A small town like Hadlock surely needs commercial
activity now and in the future, and can ill afford to cut existing
access which would stifle future commercial growth.
I would appreciate heRring from you on the outcome of the
applicatmon.
~'/2~
Robert P. Smyth
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JEFFERSON COUNTY
INTENT TO VACATE
A PORTION OF OLD HADLOCK ROAD
LYING SOUTH OF LOPEMAN ROAD
REQUEST
Jefferson County is the proponent of the vacation request. The intent is to vacate the
portion of the Old Hadlock Road, County Road No. 527109, lying southerly of the
southerly right of way limit of Lopeman Road, County Road No. 528409, and northerly
of promwell Road, a private road lying approximately 575 feet south of Lopeman Road.
Notice of and request for comments on the proposed vacation was made to appropriate
agencies and adjacent property owners by mail on September 14, 1992. Response by
agencies appears under "AGENCY RESPONSES". Response by property owners
appears under "TESTIMONY",
A public hearing on the proposed vacation to be conducted by the Jefferson County
Hearing Examiner is scheduled for October 6, 1992, at 12:00 noon in the Jefferson
County Courthouse.
Notices of Hearing:
Notice made by mail to Adjacent Property Owners: September 26, 1992
Publication of legal notice: September 23 and September 3D, 1992 (Pt. Townsend
Leader)
Posting of site with notices by Department of Public Works: September IS, 1992.
AGENCY RESPONSES
1. Puget Sound Power and Light has no electrical facilities within the vacate area and
therefore has no objection to said vacation.
2. Fire Protection District #1 made no response to the request.
3. U. S. West Telephone made no response to the request.
4. Jefferson County P.U.D. #1 made no response to the request.
5. The Jefferson County Sheriff/Emergency Services made no response to the request.
6. Jim Engel of the Port Townsend City Utilities reported that they have a water line
along Lopeman Road, and do not foresee a need for one along the proposed vacate
area. He had no objection to the request. [per telephone conversation with Mr.
Engel 10:30 a.m. Sept. 17, 1992.}
7. The Jefferson County Assessor stated that the assessed valuation of the request
area is $1,925.00.
The assessed valuation of a strip of land 20 feet in width along Lopeman Road in
Parcel No. 901111019 is $1,440. Valuation of a strip of land 10 feet in width along
Chimacum Road in that parcel is S800.
8. The Jefferson County Planning and Bui}dlng Department stated that, based on the
following findings and conclusions, it recommends approval of the vacation:
The area of the proposed vacation Is designated as Commercial by the Tri-Area
Community Development Plan. The Jefferson County Emergency Zoning
Ordinance Map designates the properties to the North, East, South, and West and
general commercial.
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The request complies with the Jefferson County Comprehensive Plan and the Tri-
Area community Development Plan.
The following policies apply to the request:
a) Commercial Development Policy 2 states .... Commercial enterprises
should be arranged and developed on blocks of land so that signs, accesses,
and traffic congestion can be kept to a minimum; so that security can be
provided; and so that adjacent property values can be maintained or
enhanced."
Comment: The vacation of this portion of Old Hadlock Road would result
in the consolidation of this parcel, which is currently separated by the right
of way, into one block which could better facilitate future commercial
development.
b) Transportation Development Policy 2 states 'Transportation and
circulation facilities should be located, designed, and installed to meet
reasonable foreseeable future needs"
Comment: This property will eventually be developed as commercial. The
circulation and transportation requirements of commercial activity at this site
could be better served with fewer potential access points onto the existing
streets.
c) Transportation Development PolicyI3 states, in part (i) .. ... prior to a
vacation decision, an examination should be made of its probable effect on
overall area circulation in the neighborhood..."; (ii) 'The effectiveness of fire,
medical, law enforcement, or other emergency services should not be
impaired..."; (iii) "roads should not be vacated when such routes can
effectively be used for utility corridors"; (iv) "... should not be vacated when
such routes can effectively be used for trails or pathways..."; and (v) "No
county road or portion thereof should be vacated which abuts on a body of
... water ...".
Comment: Access to the adjoining parcels will not be altered because the
property which could be effected by the vacation also has frontage on an
East-West county road. The Jefferson County Park, Recreation, and Open
Space Plan designates the major county road to the East of the property as a
bike route. The requested road right-of-way vacation area is West of the
designated bike route. The requested road vacation is not a route which
provides access to any body of water.
9. The Jefferson County Engineer makes the following comments:
Th~ section of the Old Hadlock Road to be vacated is located between Lopeman
Road on the North and Chimacum Road on the South. The road is located in See
11 T29N RIW.
This portion of road is not needed for traffic circulation within this area. The
section of road serves parcels of land owned by one family.
By vacation of this section of road part of a dangerous intersection may be
corrected and improved. This vacation has been planned by the County for 5 years
to improve the intersection of Old Hadlock Road, Chimacum Road and Elkins
Road,
This is not a platted road but has been in use for about 100 years.
Jefferson County has plans to improve the intersection during spring and early
summer of 1993.
The County will receive, in exchange, equivalent right-of-way along Lopeman Road
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and Chimacum Road. The public will benefit as this will increase the Lopeman
Road right-of-way from 40 feet to 60 feet and will increase the section of
Chimacum Road an additional 10 feet for further road improvements.
Recommend that the portion of Old Hadlock Road be vacated by the County, JUl!!!l
jhe followin!! condition:
Statutory Warranty Deeds granting the rights of way of 20' along
Lopeman Road and 10' along Chimacum Road In Tax Parcel No.
901111019 to Jefferson County be fully executed and filed with
the Jefferson County Auditor prior to finalizing this vacation.
TESTIMONY
APO William Promisel, representing Hayden Development, Inc., opposes any proposal
to vacate without including a firm commitment as to the disposition of the unsafe
intersection [of Old Hadlock Road and Chimacum Road]. (See enclosed letter dated 9-
21-92)
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PORT HAD'LOCK
COMMUNITY' CENTER
C''lMI\~ERC I A!- ':ON E
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JEFFERSON COUNTY
PLANNING AND BUILDING DEPARTMENT
P. o. Bnx 1220
Port "lhwlHwnd, Washington YS:.lHS
l)lannin~ (20fj) :lHfl-BI.to
Bujldin~ (20ft) :JHii-!lI.l1
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,JEFFERSON COUNTY COURTHOUSE
Craig Ward. Director 4')
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MEMORANDUM
TO:
Jefferson County Department of pUbli9
Jerry smith, Associate Planne~~
FROM:
DATE: September 25, 1992
SUBJECT: Road Vacation: Portion of Old Hadlock Road within NE
Quarter Section 11, Township 29 North, Range 1 West, W.M.
The Jefferson County Planning and Building Department has the
following comments on the Old Hadlock Road vacation request.
1. The area of the proposed vacation is designated as Commercial
by the Tri-Area Community Development Plan.
2. The Jefferson County Emergency Zoning Ordinance Map designates
the properties to the north, east, south, and west as general
commercial.
3 The request complies with the Jefferson County Comprehensive
Plan and the Tri-Area Community Development Plan.
4. The following policies apply to the request. They are
Commercial Development Policy 2; and Transportation POlicies
2 and 13. Each of these policies are discussed below.
a) Commercial Development 2 states" Commercial
enterprises should be arranged and developed on blocks of land
so that signs, accesses, and traffic congestion can be kept
to a minimum; son that security can be provided; and so that
adjacent property values can be maintained or enhanced."
The vacation of this portion of Old Hadlock Road would
result in the conSOlidation of this parcel which is
currently separated by the right-of-way, into one block
which could better facilitate future commercial
development.
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b) Transportation Development Policy 2 states "Transportation
and circulation facilities should be located, designed and
installed to meet reasonable foreseeable future needs."
This property will eventually be developed as commercial.
The circulation and transportation requirements of
commercial activity at this site could be better served
with fewer potential access points onto the existing
streets.
c) Transportation Development Policy 13 states, in part ei)
" ... prior to a vacation decision, an examination should be
made of its probable effect on overall area circulation in the
neighborhood..."; (ii) " The effectiveness of fire, medical,
law enforcement, or other emergency services should not be
impaired..." ; (iii) "roads should not be vacated when such
routes can effectively used for utility corridors"; (iv) "
should not be vacated when such routes can effectively be used
for trials or pathways"; and (v) " no county road or part
thereof should be vacated which abuts on a body of salt or
saltwater unless..."
Access to the adjoining parcels will not be altered
because the property which could be effected by the
vacation also has frontage on a east-west county road.
The Jefferson County Park, Recreation and Open Space
Plan designates the major county road to the east of the
property as a bike route. The requested road right-of-
way vacation area is west of the designated bike route.
The requested road vacation is not a route which provides
access to any body of water.
PLANNING STAFF RECOMMENDATION:
Based on the above findings and conclusions staff recommendations
approval of this requested vacation.
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Jefferson County has initiated this
action. The petitioned area is"6e' gO
feet in width and approximately
575 feet in length. The request
area lies between Promwell Road,
a private road, and Lopeman
Road, a county road. It Is In the
community of Hadlock, In Section
11 Township 29 North, Range 1
West, W.M., and is approximately
5 miles southeast of the limits of
the City of Port Townsend.
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JEFFERSON COUNTY
DEPARTMENT OF PUBLIC WORKS
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1 820 Jefferson Street
PO Box 1220
Port Townsend, WA 98368
(206) 385,9160
Gary A Ro'lo'e, PE.. DIrector
Robert G. NesbItt. PE.. County Engineer
,\
TO: Jefferson County Hearing Examiner
FROM: Robert Nesbitt, County Engineer
DATE: September 28,1992
SUBJEcr: Vacation of a Portion of Old Hadlock Road
After examining the portion of the Old Hadlock Road intended for vacation, the Public Works
Department has the foJlowing comments:
~
The section or the Old Hadlock Road to be vacated is located between Lopeman Road on the
North and Chlmacum Road on the South. The road is located in Sec 11 T29N RIW.
This portion or road Is not needed for traffic circulation within this area. The section of road
serves parcels of land owned by one family.
By vacation or this section of road part of a dangerous Intersection may be corrected and
improved. This vacation has been planned by the County for 5 years to Improve the
intersection of Old Hadlock Road, Chimacum Road and Elkins Road.
This Is not a platted road but has been In use for about 100 years.
Jefferson County has plans to Improve the Intersection during spring and early summer of
1993.
The County will receive, In exchange, equivalent right-of-way along Lopeman Road and
Chlmacum Road. The public will benefit as this will Increase the Lopeman Road rlght-of-wny
from 40 feet to 60 feet and will Increase the section of Chlmacum Road an additional 10 feet
for further road improvements.
Rec~~end that the portion of Old Hadlock Road be vacated by the County, upon the followini
condlllon:
Statutory Warranty Deeds granting the rights of way of 20' along Lopeman Road
and 10' along Chlmacum Road In Tax Parcel No. 901111019 to Jefferson County
be fuJly executed and filed with the Jefferson County Auditor prior to finalizing
this vacation.
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William E, Promisel
10 Montgomery Court
Port Ludlow, W A 98365
206 437-9938
September 21, 1992 (hand delivered by WEP)
Ms. Eileen Simon
Jefferson County Department of Public Works
County Courthouse
Port Townsend, W A 98368
Re: Vacate Old Chimacum Rd" Port Hadlock
Hayden Development Inc,
Dear Eilcen:
As Secretary-Treasurer of Hayden Developmcnt Inc" I am responding to your office's notice regarding
the above referenced vacation procedure, As you are aware, Hayden Development bas been seeking to
vacate the adjoining piece of Old Chimacum Rd, for more tban I year, In our recent conversation, you
indicated that the requirement of ten signatures on the petition hns been Iltnended, Since this WIlS our
problem, I am enclosing our original petition for vacating the adjacent piece of road,
It appears to be inconsistent for the county to VlIcate tbe stmight safe portion of this rond and ignore the
dllllgerons intersection portion that we arc trying to eliminate, HRyden Development strongly opposes
any proposal to vacate without including a firm commitment llB to the disposition of the unsafe
intersection. Plcase accept this letter as compliance with the September 25, 1992, dClldline to respond to
your proposccl vacation of a "60 feet in width nnd npproximntely 575 feet in length ..,.,between Promwcll
Rd, a private rond, nnd Lopeman Rood, a county rond," Since it is possible that I will not be available to
attend the October 6, 1992, pnblic hCllring, plellse ndvisccl that Hayden may be representccl by legal
cowlSel.
I wish to confirm onr appointment of September 25. 1992, lit 8:30 AM at the Hlllllock Shop witb you
nnd Bob Nesbitt to discuss this situation. HopcJillly, we will be able to resolve this isssue at that time,
~:r-'2~S
WilliAm E. Promisel, SecretAry
Hnydcn Dcvelopment Inc,
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PETITION FOR VACATION OF A JEFFERSON COUNTY ROAD
Principal Petitioner:
Hayden Development Company, Inc,
Archie Char awe 11 , President, Hayden Development
Authorized Reoresentative:
Mailing Address:
P.O, Box 26
Port Ludlow, WA 98365
Business: 427-2244 or -9938
Telephone: Home:
Instructions:
1. The principal petitioner shall contact the Jefferson County Public Works
Department for legal description of right-of-way to be vacated. A fee of
twenty-five dollars ($25,00) shall accompany the request.
<.. The principal petitioner shall submit to the Jefferson County Public Works
Department a complete petition, accompanied by a bond in the penal sum of
one hundred dollars ($100.00) to cover county processing expenses. Checks
or money order shall be made payable to the Jefferson County Public Works
Department.
3. The principal petitioner shall include with the petition a map suitable
for reproduction that is no larger than 81t by 11 inches showing to a
reasonable scale: (a) the county road, or portion thereof, to be vacated;
(b) the property location and names of all petitioners; (c) the property
location and names of all adjacent property owners who did not sign the
petition, with an attached list of their addresses; and (d) the nearest
constructed county road to the proposed vacation. (This information may
be found in the Jefferson County Public Works Department, the Jefferson
County Assessor's Office, and/or a local title company,)
Reauest
TO: The Board of County Commissioners of Jefferson County, Washington:
We, the undersigned, being ten freeholders residing in Jefferson County,
do hereby respectfully petition the Jefferson County Board of Commissioners for
vacation of the following described road in Jefferson County (include in the
description the length and width of right of way to be vacated):
All that portion of the Old Hadlock Road, County Road No. 527109, lying
westerly of the following described line:
Beginning at the Northeast corner of that parcel shown in the Record of
Surveys on Page 64 of Volume 13, recorded under Auditor's File Number
345582, records of Jefferson County, Washington State; thence S 20 34' 37"
E a distance of 25,02 feet to the southerly limits of a 25-foot easement
depicted on said survey; thence S 890 12' 18" E a distance of 329.56 feet
to the beginning of a tangent curve concave southwesterly having a radius
of 50 feet, and the TRUE POINT OF BEGINNING of said line; thence along said
curve a distance of 93,85 feet to a tangent line parallel with and 30 feet
westerly of the center line of Chimacum Road, County Road No, 932507;
thence southwesterly along said parallel line a distance of 448.04 feet
to a curve concave northwesterly having a radius of 50 feet; thence along
said curvo a distance of 64,54 feet to a tangent line; thence N 870 43'
44" Won said tangent line a distance of 107.24 feot to the northwesterly
right of way of Old Hadlock Road and tho terminus of this lino.
State tho roason for roquosting tho vacation:
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PETITIONERS
NOTE: Each petitioner must ~ property in Jefferson County, Husband and wife
may each sign the petition,
NAME
(Si2n & print below)
PROPERTY DESCRIPTION
(from tax statement;
INCLUDE PARCEL NUMBER)
HAILING
ADDRESS
(principal petitioner)
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Acknowled2ement
The principal petitioner hereby acknowledges that: (a) Jefferson County
shall require compensation by the principal petitioner(s) for granting approval
of the petition, pursuant to R.C,W. 36.87.120 and Section 6 of the Jefferson
County Road Vacation Ordinance. COMPENSATION FOR ALL VACATED RIGHT-OF-WAY SHALL
BE DETERMINED AT A RATE OF FIFTY PERCENT (50%) OF TilE ASSESSED VALUE OF TilE
VACATED PROPERTY; (b) Jefferson County may retain an easement within the subject
vacated area for the construction, repair, and maintenance of public utilities
and services. pursuant to R. C. W. 36.87,140 and Section 5 of the Jefferson County
Road Vacation Ordinance; and/or (c) Jefferson County may retain an easement
within the subject vacated area for trail or pathway purposes. pursuant to
Section 5 of the Jefferson County Road Vacation Ordinance,
The principal petitioner further acknowledges that he or she shall
COmpensate the county for any additional expenses incurred in the processing of
said petition, which may exceed the one hundred dollar ($100,00) bond, Checks
or money orders for said bond shall be made payable to Jefferson County Public
Works,
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OFFICE OF THE
JEFFERSON COUNTY ASSESSOR
P.O. BOX 1220, COURTHOUSE. PORT roWNSEND, WA 983f\8
(206) 385.9105
JACK WESTERMAN Ill, COUNTY ASSESSOR
COUNTY COURTHOUSE 1892
MEMORANDUM
TO: Department of Public Works
FROM: Robert Kingsley, Jefferson County Assessor's Office
DATE: September 25, 1992
SUBJECT: Valuations of property for Old Hadlock Road vacation
The assessed valuation of the request area Is $1,925.00.
The assessed valuation of a strip of land 20 feet In width along Lopeman Road In
Parcel No. 901111019 Is $1,440. Valuation of a strip of land 10 feet In width along
Chlmacum Road In that parcel Is $800.
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VAu)E OF 101 SIR\? AWN b c.+-\! iYlA C.u1"1 "P.....D
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VAUJE Or R)0ItT OF \AlAy OF CLD,Hi\DLC<:.K-Rb
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JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS
NOT ICE OF PET I T ION TO
V A CAT E A C 0 U N T Y R 0 A D OR ALL E Y
Attached is a description of a proposal to vacate a county road or alley that comes within
your department's jurisdiction.
In addiJion to your usual data detDiling the assessed valuation of the right of way to be vacated,
we request that you provide a valuation for the following:, a strip of land 10' in widJh adjoining
Lopeman Rood for the length of parcel no. -9Q.1:J/1.Q04, and a strip of land 10' in widJh
adjoining Chimcu:um Road in that parceL " -
A response from your department is due b SEPTEMBER 25, 1992.
If you have any questions on the proposed acation, please contact this office.
ASSESSOR
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PUSEr
POWER
September 18, 1992
Jefferson County Department
of Public Works
County Courthouse
Port Townsend, Washington 98368
Re: Proposed Vacate Portion of Old Hadlock Road NJ
Northeast quarter Sec. 11, Twp. 29N, Rge lW,W.M.
Gentelemen:
Your request received September 16 regarding the above-referenced
proposed Vacate has been reviewed by puget Power personnel.
puget Power has no electrical facilities within the Vacate area
and therefore has no objection to said Vacation.
Thank you for notifying us of the request to vacate.
Sincerely,
J2f/ aie~~<-Df.L~
H. williene Harris
Associate Real Estate Agent
North Kitsap/Jefferson County
HWH/WH
Pugol Sound Powor & L1ghl Cornpnny 1300 Sylvnn Wny P,O, Box 2109 Bromorlon, WA 98310 (206) 377,3931
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(206) 385,9160
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JEFFER~lJN COUNTY
DEPARTMENT OF PUBLIC WORKS
Gary A Rowe. PE., Dueetor
Robert G, Nesblrt. PE.. County Engrneer
MEMORANDUM
TO: Bob Nesbitt, County Engineer
FROM: Eileen Simon, Administrative Assistant
DATE: September 9, 1992
SUBJECT: Vacation of a portion of Old Hadlock Road
Bob, I have placed a notice of intent to vacate on the BOCC agenda for Monday; it
schedules the hearing for this vacation with the Hearing Examiner on October 6 at
noon. Since I expect the Board to have questions about the County initiating this
vacation, please plan to attend the meeting on Monday; I will not there. Subsequent to
the hearing being set, I will need a written report from you detailing whether the road is
nceded, etc. Also, since the County is Initiating this vacation, It will be necessaQ' for
you to attend the public hearing on 10/6. Thanksl
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Robert P. Smyth
6511 - 27th N.W.
Seattle, WA 98117
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Shold Excavating, Inc.
P.O. Box 179
Port Hadlock, W A 98339
Hayden Development
P.O. Box 65026
Port Ludlow, WA 98365
AGENCIES
Sheriff/Emergency SeIVices
Planning
Assessor
County Engineer
PUGET POWER
WILLlENE HARRIS
P.O. BOX 2189
BREMERTON, WA 98310
U.S. WEST TELEPHONE
TERESA COMSTOCK
611 SIXTH ST.
BREMERTON, WA 98310
PORT TOWNSEND UTILITIES DEPARTMENT
CITY HALL
PORT TOWNSEND, WA 98368
JEFFERSON COUNTY P.U.D.
P.O. BOX 929
HADLOCK, W A 98339
FIRE PROTECfION DIST. #1 (Chimacum)
P.O. Box 537
CHIMACUM, WA 98325-0537
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POSTING NOTICE VERIFICATION
NOTICE OF PUBLIC HEARING
INTENT TO VACATE COUNTY ROAD
A PORTION of OLD HADLOCK ROAD
Notice is hereby given that a public hearing will be held by the Jefferson County Hearing
Examiner on Tuesday, October 6, 1992, at 12:00 noon at the County Courthouse in Port
Townsend, Washington, for the purpose of taking testimony concerning the vacation of
a portion of the Old Hadlock Road, County Road NO,527109, being 30 feet in width and
575 feet in length lying southerly of the southerly limits of the right of way of Lopeman
Road. Any person may appear and be heard. Written comments will be accepted and
be made part of the record. For further information contact Bob Nesbitt, County
Engineer, or Eileen Simon at the Jefferson County Department of Public Works, telephone
385-9160.
I CERTIFY THAT THE ABOVE NOTICE WAS POSTED AS PRESCRIBED BY THE
JEFFERSON COUNTY ROAD VACATION ORDINANCE.
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STATE OF WASHINGTON
COUNTY OF JEFFERSON
In the matter of
x
An Intent to Vacate x
A County Road Right of Way: x
Old Hadlock Road x
RESOLUTION NO. 83-92
WHEREAS, after due consideration, it appears to this Board of County Commissioners that it
is not in the public interest to retain as county road right of way the portion of the Old Hadlock Road,
County Road Number 527109, described as follows:
That portion of the Old Hadlock Road, County Road N0527109, being 30 feet in width and 575
feet in length lying southerly of the southerly limits of the right of way of Lopeman Road, County
Road No. 527109.
and in contemplation of the language of the statute R.C.W. 36,87.010, same is useless,
NOW, THEREFORE BE IT RESOLVED, and the County Engineer is hereby directed to examine
said road and report his opinion as to whether this county road right of way should be vacated and
abandoned and all other facts, matters and things which will be of importance to the Board, and that such
report be filed as soon as possible, The hearing date for the proposed vacation is Monday. October 6,
1992, at the hour of 12:00 noon, with the Jefferson County Hearing Examiner in the Public Works
Conference Room, Courthouse, Port Townsend, Washington.
APPROVED THIS 14th DAY OF September
,1992.
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BOARD OF JEFFERSON COUNTY COMMISSIONERS
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Uirry . nmson, Chairman ,
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B. G. Brown, Member
SEAL:
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Lor~gel~ M~ .
Clerk of the Board 0
Richard Wojt, Member
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JEFFERSJN COUNTY
DEPARTMENT OF PUBLIC WORKS
1820 Jefferson Street
PO, Box 1220
PorI Townsend, WA 98368
(206) 385,9160
Gal}' A. Rowe. P.F, Director
Robert G, Nesbitt. P.F, County Engineer
September 16, 1992
Leon Lopeman
170 Lopeman Road
Port Hadlock, W A 98339
Dear Mr. Lopeman:
I have followed up on your request to check into the right of way of Old Hadlock Road
which the County is proposing to vacate. My conclusion is that the right of way is 30
feet in width, not 60 feet. Corrections have been made to the appropriate documents
involved in this road vacation proposal.
I have asked Bob Nesbitt to arrange a meeting with you so that we can clarify any other
questions you may have.
Sincerely,
~1(~
B.D. Simon
Administrative Assistant
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